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HomeMy WebLinkAbout2002-07-15 Regular MinutesCALL TO ORDER/PLEDGE OF ALLEGIANCE: Mayor Steve Mullet called the Regular Meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. ROLL CALL: Councilmembers Joe Duffie, Joan Hernandez, Council President Richard Simpson, Pam Carter, Jim Haggerton, Pam Linder, and Dave Fenton. OFFICIALS: John McFarland, City Administrator; David St. Pierre, Asst. City Attorney; Alan Doerschel, Finance Director; Lucy Lauterbach; Council Analyst; Jim Morrow, Public Works Director; Jane Cantu, City Clerk. CITIZEN COMMENTS: Ralph Danner, 16005 46 Ave. So.. listed his chief concern is that of speeding cars, noise, and dust on 160'" St. He'd like to see more exposure on the issue, perhaps a media campaign in the Hazelnut. June Trulson, 4503 S. 160 St., commented the problems are with the neighbors with "sooped up" cars. She's looking for ways to solve the problem. This item was referred back to Finance and Safety Committee for further review. AGENDA AMENDED: Mayor Mullet called for a 30 minute Executive Session following Miscellaneous to discuss legal issues. CONSENT AGENDA: DUFFIE MOVED, HERNANDEZ SECONDED, APPROVAL OF THE CONSENT AGENDA AS PRESENTED. Councilmember Carter requested item "d" be removed explaining the wording needed to be changed due to a lien against the project. *Motion carried as amended 7 -0. BID AWARD: TUKWILA CITY COUNCIL July 15, 2002 7:00 p.m. Tukwila City Hall Council Chambers REGULAR MEETING MINUTES a) Approval of Minutes: 7/1/02 (Regular) b) Approval of Vouchers. c) Authorize Mayor to sign an Interlocal Agreement for the Administration of the Green River Flood Control Zone District. d) Accept as complete the S. 150 St. Improvements (42 Ave S. to 46 Ave. S.) with Laser Underground and Earthworks, Inc; authorize release of retainage (Final project cost: $753,044.27.) e) Accept as complete the 40 Ave. S. Emergency Storm Drain Repair project with Shear Transport; authorize release of retainage. (Final project cost: $50,204.73.) a) Authorize Mayor to sign a contract with Nordic Construction, Inc., in the amount of $139,112.05 for the Outfall Repair Program. FENTON MOVED, HAGGERTON SECONDED, AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH NORDIC CONSTRUCTION, INC., IN THE AMOUNT OF $138,112.05 FOR THE OUTFALL REPAIR PROGRAM. Motion carried 7 -0. City Council Committee of Whole Meeting Minutes July 15, 2002 Page 2 of 4 b) Authorize Mayor to sign a contract with ICON Materials, Inc., in the amount of $327,549.50 for the 2002 Overlay Program. LINDER MOVED, CARTER SECONDED, TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH ICON MATERIALS, INC., IN THE AMOUNT OF $327,549.50 FOR THE 2002 OVERLAY PROGRAM. Motion carried 7 -0. *For the record, the Mayor Mullet stated that because of the short budgets we're dealing with right now, these are the ones that we felt we couldn't live without this year." (referring to the prioritized list of drainage projects on page 47 -52 of the agenda packet) OLD BUSINESS: Citywide Connectivity Project City Administrator John McFarland explained Mr. David Lumin, Asset Analytics, had been asked to return to Council after the last week's Committee of the Whole meeting to give council a better idea of the cost involved in the Phase III Connectivity project and to specify the tasks involved. McFarland assured Council that if they became uncomfortable with the project in terms of its viability or the financial effort it represents, it can be stopped at any point. Council will be kept fully advised at all critical junctures and all the decision making points to ensure full understanding of the project, it's implications in terms of finances, and in terms of the infrastructure investment the city will be making. David Lumin, Asset Analytics, Sherwood, Oregon briefly reviewed the tasks for Phase III beginning with a planned survey that will test the market for this product. There will be two surveys, one for residents and one for businesses. A number (yet to be determined) of residents and businesses will be contacted and asked to participate. Each will be asked several questions that relate to home activities or business with respect to telecommunications. Following the survey, providers that offer a full array of network services will be recruited. Next will be the deployment of the primary fiber optical network. The fiber will be deployed through the City's existing conduit to create the initial backbone to allow the City to go online followed by the select pilot businesses and residences or citizens to go online. This will be followed by attaching the electronics to the fiber network as it's deployed. Next, the City's website will be upgraded. Marketing the product is next, followed by making the initial connections after the electronics and the fiber are deployed. Finally comes the ongoing expansion of the network and moving through the neighborhoods. Following a short question and answer period, Finance Director Alan Doerschel explained the costs will accumulate and be paid out of the General Fund. When the costs reach about $500,000, we would borrow the money short term. When it reaches the stage we start billing people, it will become a utility. For the record, Councilmember Fenton, Council representative on the project, stated this project as it is today contains a lot of "what- ifs Fenton said, "this is one of the most difficult projects to get your hands around because there are so many aspects to it we really don't know yet. The marketing and information will provide some of that to us. A lot of us are going on the assumptions that we hope this all works out for the betterment of the City. That's why there are some "opt out" points in this contract that we may get to a point that we say we just don't want to move forward with this. I truly believe what I have seen in all the meetings I've gone to and the people we've contacted, and the demonstrations I've seen and talked to other people around the state and have moved a project similar to this further than we have, our return on investment far outweighs the initial upfront start up costs. This is another step of taking Tukwila to the next level. There will be people who will flock to this City once we get this project up and running because we will have something that no other City in this area will have and there's not many people in the entire state that have it." Jim Morrow, Public Works Director asked Council to endorse the Phase III Feasibility Study. We would come back to Council as soon as the survey is put together for Council review. After the survey and its interpretation are actually done, staff would come back to committee and review their findings. If Council likes it and it is favorable to substantiating the feasibility of the project, they would endorse the project to continue to the next phase. At each key point, staff will bring the results back to council to decide if we move on to the next phase and spend more funds. Morrow also requested Council continue with Asset Analytics consultant contract in an amount not to exceed $102,000 for this effort. City Council Committee of Whole Meeting Minutes NEW BUSINESS: REPORTS: a) Mayor: c) City Staff July 15, 2002 Page 3 of 4 COUNCILMEMBER CARTER MOVED, LINDER SECONDED, COUNCIL APPROVE MOVING FORWARD WITH PHASE III AS SHOWN ON PAGES 36 -39. Motion carried 7 -0. FENTON MOVED, CARTER SECONDED TO AUTHORIZE THE MAYOR TO CONTINUE WITH CONTRACT #AG 02 -015, BETWEEN THE CITY OF TUKWILA AND ASSET ANALYSIS, AMENDMENT NOT TO EXCEED $102,000. Motion carried 7 -0. Authorize Mayor to sign a contract with KPG Engineering, Inc., in the amount of $187,146.78, for design of the 2002 Annual Neighborhood Drainage Projects. HAGGERTON MOVED, FENTON SECONDED, TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH KPG ENGINEERING, INC., IN THE AMOUNT OF $187,146.78, FOR DESIGN OF THE 2002 ANNUAL NEIGHBORHOOD DRAINAGE PROJECTS. The motion carried 7 -0. Mayor Mullet reported a very successful Tukwila Days. His relatives were in town and they were very impressed with the festivities. Mullet also reported that some stacked firewood from trees cut due to beetles were taken by unknown persons as firewood. There was nothing to indicate the wood was quarantined; more security is necessary. Finally, the Mayor noted his attendance at the Sound Transit Oversight Committee meeting. b) City Council: Councilmember Duffle lauded the 4th of July festivities and the Tukwila Days celebration. Praise goes to the Mayor and staff for their work on Tukwila Days. Councilmember Hernandez reported her attendance at the July 9th Community Affairs and Parks mtg. She complimented Parks and Recreation Director Bruce Fletcher for his handling of community issues. She also commended everyone on a successful Tukwila Days festival. Council President Simpson attended the Tax Advisory Board meeting and a memorial service for long -time city volunteer, Ila Phifer. Councilmember Carter attended a Regional Transit committee meeting on July 9 a Suburban Cities meeting on July 10, the Transportation Policy Board meeting on July 11, and the Tukwila Days art exhibit on July 12. She echoed the others' praise of Tukwila Days. Councilmember Haggerton reported his attendance of the July 10 Cascade Water Alliance Board work session and the ICP Policy Board of Suburban Cities. He also attended the Tukwila Days festivities on July 13. Councilmember Linder reported she attended the same meetings as Councilmember Haggerton. Councilmember Fenton announced he would attend the Apartment Managers meeting on July 18 City Administrator John McFarland reported receipt of a letter from Hal Cooper requesting additional compensation for his work on the E -4 Link light rail route. City Council Committee of Whole Meeting Minutes MISCELLANEOUS: Public Works Director Jim Morrow announced the S. 180 St. project is on schedule. Tukwila resident Lee Turelle, 14255 53 Ave S., explained that the court suit is for compensation for the 48 trees the State plans to cut down on her property because of the fear of infestation of the citrus long horned beetle. Turelle said the loss of trees will take away the shade in her backyard as well as the sound barrier they provided from the freeway. ADJOURN TO EXECUTIVE SESSION: 8:55 p.m. McFarland also attended a meeting with King County and a private individual regarding the purchase of Fort Dent Park. Finally, McFarland shared that King County Executive Sims wants a press release by Thursday (7/18) on acceptance of the South Central Pool. Assistant City Attorney David St. Pierre announced a Writ of Mandamus as been filed in Supreme Court regarding the State Department of Agriculture's tree cutting. The Supreme Court has ordered the State to respond by July 18 HERNANDEZ MOVED, DUFFIE SECONDED TO ADJOURN TO EXCUTIVE SESSION FOR 30 MINUTES TO DISCUSS LEGAL ISSUES FOLLOWING A FIVE MINUTE RECESS. Motion carried 7 -0. 9:35 p.m. MOVED AND SECONDED TO ADJOURN TO REGULAR SESSION. Motion carried 7 -0. 9:35 p.m. MOVED AND SECONDED TO ADJOURN THE MEETING. Motion carried 7 -0. Ilet, Mayor Jane E. Cantu, CMC, City Clerk Date Minutes Approved: August 5, 2002 July 15, 2002 Page 4 of 4