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HomeMy WebLinkAbout2002-08-12 Committee of the Whole MinutesCOUNCIL ATTENDANCE: Present were Council President Richard Simpson; and Councilmembers Joe Duffle, Joan Hernandez, Pam Carter, Jim Haggerton, Pamela Linder and David Fenton. OFFICIALS: SPECIAL PRESENTATIONS: TUKWILA CITY COUNCIL August 12, 2002 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Steven M. Mullet; Mayor; John McFarland, City Administrator, Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Jim Morrow, Public Works Director; Steve Lancaster, Community Development Director; Bruce Fletcher, Parks Recreation Director; Evelyn Boykan, Human Services Coordinator, Brian Shelton, City Engineer, Minnie Dhaliwal, Senior Planner, Rhonda Berry, Assistant City Administrator, Rick Still, Assistant Parks and Recreation Director, and Tracy Thomas, Parks and Recreation Superintendent. 1. Introduction of Shaunta Hyde, Boeing Company, Government Relations Manager Shaunta R. Hyde introduced herself to Council as replacement for Liz Warman. Ms. Hyde has been getting familiar with the City of Tukwila; has met several key staff and looks forward to getting to know others better. With an extensive background in municipal government, Ms. Hyde understands the issues facing cities and counties and looks forward to continued partnering endeavors. To that end, she invited Council to tour the Everett Boeing Plant on August 16, 28 and 30. Tour times are 10 a.m. to Noon each of those days. 2. Event Recap: Family Fourth at the Fort and Tukwila Days Reporting on the Family Fourth at the Fort was Rhonda Berry, Assistant City Administrator. Ms. Berry estimated the attendance to the event at nearly 1,800. The new City- sponsored event held such attractions as the annual D.A.R.E. Dash and awards ceremony, face painting, various genres of music, a kids' train ride through the park and food vendors. Capping the event was an array of fireworks. Speaking to the success of the project, Ms. Berry informed Council that King County allowed Tukwila to use the park without a standard rental fee. Additionally, they "loaned" a staff member to the City for the duration of the event. Council spoke highly of the event and looks forward to enhancing this event along with other sponsors in future years. Many sponsors contributed to the success of this year's event. Ms. Berry then informed Council other activities are also being planned already such as a quilt show and vintage car show. Tracy Thomas, Parks and Recreation Superintendent reported on the Tukwila Days Celebration. Ms. Thomas estimated the attendance to Tukwila Days at nearly 2,000. There, six teams competed in the annual volleyball tournament. Rather than pay a team entry fee or individual entrance fees, all players contributed cans of non perishable foods. Approximately 100 seniors attended the annual picnic, while another 80 individuals enjoyed a free swim in the community pool. Additionally, 86 booths were present at the event representing a variety of uses, both for profit and non profit. Finally, the Music in the Park series has begun on Wednesdays and Ms. Thomas was pleased to report attendance is up from past years. City of Tukwila Page 2 of 8 City Council Committee of Whole Minutes August 12, 2002 3. Sister Cities Committee Report John McFarland, City Administrator, reported on the committee for which he's served since its inception. Noteworthy, Mr. McFarland reported a visiting delegation (from Ikawa) will arrive in Tukwila on September 26 -30, 2002. No fewer than 46 individuals will visit, thus creating a need for guest housing. Before closing, Mr. McFarland introduced visiting Sister Cities Committee members Brian and Philomina Kennedy and Kate Ostrom. While further information is forthcoming, Mr. McFarland reported on several anticipated events for visitors including a gift exchange, a banquet and miscellaneous tours and visits to area attractions. 4. Connectivity Work Plan Business Residential Survey Bringing a proposal forward for a business and residential survey on connectivity issues was Scott Williams, of Hebert Research. The project was presented to Council at a cost lower than expected. The City's consultant on this project, David Luman, with Asset Analytics, was also present. Scott Williams introduced himself, along with Paul Ervy, Director of Advanced Statistics at Hebert Research. Both are responsible for reviewing surveys and accumulating statistical data when surveys are completed. Mr. Williams reviewed some highlights of the draft work plan. Key information to be received by the City is data to determine whether or not to proceed further with the connectivity project. Mr. Ervy will prepare and present an economic analysis including impacts to the City, based upon the findings from the survey. The procedure itself will be a matter of researchers contacting businesses and residences of Tukwila. A list of potential users will be one of the results of that survey. Samples size of 450 or 600 are proposed by Hebert. The objectives are the basis for the questionnaire that will contain approximately 30 inquiries. They will differ between business and residences just slightly. The list of businesses will come from the City so it will be up to date. Residences selected will be by random sample. From there, Hebert will deliver executive summaries of the two surveys. At the heart of Council discussion was whether the survey should be taken from 450 or 600 businesses and residents, not to mention the amount of time it would take to accumulate the data. Mr. Williams spoke in favor of and noted 600 surveys will represent a "full census" of businesses and homes, from a statistical standpoint, on a city the size of Tukwila. With the exception of Councilmember Duffie, consensus existed to proceed with a survey of 600 businesses and residents. Consensus also existed to forward this item to the August 19 Regular meeting for action. 5. Tukwila Villaae Briefing Mayor Steve Mullet noted the City has an exciting opportunity to look at a culmination of 8 years' worth of effort for a design phase of Tukwila Village. Dave Sabey was introduced. Tukwila Village has evolved into a very bold project where much input was received for the results brought forth this evening. Housing, mixed uses, architectural looks beyond what is expected and other items make this project continue to improve the Tukwila International Boulevard corridor. Calling this a project in progress, Mr. Sabey noted its incredible mass will serve as a spark to ignite other private development in the area. The Sabey Corporation is deeply committed to the project and is ready to go. Bill Fuller. Fuller Sears Architects in Seattle. introduced himself. They've been working with Sabey on enhancements for the Tukwila Village project. Mr. Fuller reviewed a history of the project and explained how it got to its current status. City of Tukwila Page 3 of 8 City Council Committee of Whole Minutes August 12, 2002 A provided diagram suggested enhanced landscaping at Tukwila Village, along with proposed retail areas. Two major pedestrian intersections were also depicted and will serve as a link to the local high school. This, too, could be enhanced and built upon. The types of retail uses suggested are neighborhood and mixed. Retail and restaurant uses are also suggested. The most dense part of Tukwila Village is a second multi family housing project opposite to one which currently exists in the area. Talks still exist to turn the current Foster Library into a teen center as well as erecting a new Foster Library. King County Library staff has expressed an interest in working with the City. Adequate parking is a definite need and well- thought -out plan. Office use would also be represented in the area. Shadow studies show how the courtyard and buildings are envisioned. Next Mr. Fuller showed a massing model which showed the proposed buildings wrapped around a courtyard, with a drive through pedestrian strip. The project has 113 multi family units; 20% retail and 30% office and library. Mr. Fuller then showed a model depicting TIB and the proposed buildings, parking lots and other miscellaneous structures. The Village must be representative of Tukwila. Architectural elements which are high energy, more urban in nature, etc. on their exterior were also depicted. Colors are high key and strong. The teen center, of course, would work well in terms of location to the high school. An artist's rendering of the proposed look was presented. The paved, drive through plaza can have bollards which are easily moved into place should the City want to do a special event or function. This will allow for easy expansion of the site as well. Questions regarding proposed library location and size were discussed. Unknown at this time is the proposed location for a new neighborhood resource center. Mr. Sabey was pleased to report the rental units will be competitively priced units. Also discussed was the plan for single level, below grade parking to support the retail office and residential units. Mike Ragsdale reported negotiations are being finalized with the Sabey Corporation for their contract with the City. Tonight's items are conceptual in style which must receive Council approval. A brief history of the talks regarding this process was provided. All should be commended for envisioning a paradigm shift. Mr. Ragsdale asked the Council to indicate approval of the concept, which will serve as an exhibit to the contract with the Sabey Corporation. Mayor Mullet pointed out the end results of all discussions and meetings for this 12 -acre site have progressed well. It looks alive and exciting and will have a nice streetscape. Mike Ragsdale asked Council if the concept is satisfactory. Each Councilmember stated their satisfaction with the proposal and items reviewed this evening. Mayor Mullet suggested a short break at 8:26 p.m. Meeting reconvened at 8:38 p.m. CITIZEN COMMENT /CORRESPONDENCE: Dwight McLean 13015 38 Avenue South, Tukwila, stated his satisfaction upon seeing the proposed Tukwila Village project presentation. Thereafter, he invited all present to the 7 annual Highway 99 Action Committee barbecue on Saturday, August 17 Larry's Market. Expected at this year's free barbeque are between 500 and 800 people. PUBLIC HEARING: Proposed cancellation and reallocation of the 2002 CDBG Utility Connections Program and approval of Proposed 2003 Projects Evelyn Boykan, Human Services Coordinator, reported this is the time of year to determine how funds for the ensuing year will be used. A group of City staff members assisted in the review and recommendations for reallocated funds from previous and current year projects. Noting funds expended City of Tukwila Page 4 of 8 City Council Committee of Whole Minutes August 12, 2002 may be used in three particular areas 1) Public Services; 2) Planning and Administration and 3) Capital projects, Ms. Boykan using $28,489.00 for funding of a Recreation Leader position (Senior program) at the Tukwila Community Center. Additionally, Ms. Boykan noted staff recommends supporting the South King County Domestic Violence Services Planner with $10,000.00, the King County Housing Repair Program with $47,059.00, Senior Services of Seattle King County Minor Home Repair program with $18,000.00 (for 2003), and Friends of Youth (rehab project in Renton) in the amount of $5,000.00. The Public Works Department presented two ideas and has focused on the roadway and drainage improvements within the Cascade View Neighborhood. The balance of the capital dollars ($290,034.00) are proposed for uses such as design plans, specifications and estimates for the work. In addition to officially canceling this years' utility connections project ($30,000.00) and the Duwamish sidewalks project; as well as allocating proposed 2003 funds, Ms. Boykan noted the requirement of a public hearing. Before the public hearing opened, Ms. Boykan stated a recommendation that any decrease in funding come from the Public Works project. 8:47 p.m. Public Hearing opened. CITIZEN COMMENT: No one signed in to speak to this issue. No one answered the Council President's call for citizen comment. 8:48 p.m. Public Hearing closed. COUNCIL DELIBERATIONS: Ms. Boykan addressed questions from the Council on rules regarding the number of times allowable for reallocating funds; funding contingency plans; and other recommendations. In the end, consensus existed to move this item to the August 19 Regular Meeting agenda for action. SPECIAL ISSUES: a. AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN PERTAINING TO SECURE COMMUNITY TRANSITION FACILITIES. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS TUKWILA MUNICIPAL CODE SECTIONS RELATING TO ZONING AND PERMITTING FOR SECURE COMMUNITY TRANSITION FACILITIES FOR SEXUALLY VIOLENT PREDATORS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Steve Lancaster noted some issues came out of the last public hearing which required staff review. DSHS expressed concern on the size limitations (number of permitted beds). Tukwila's City Attorney has reviewed the DSHS comments and is confident the City's proposed language is legally defensible. Next, Steve noted the two parcels shown on the eligible parcels map close to South 128 Street. There are three options to deal with that area. We could add other criteria to the proposed ordinance; yet any decrease in number of parcels could increase the risk to be found preclusive. This would result in a greater ability to be challenged by the State. The City will work on the legal mechanism to remove the objectionable parcels from the eligible parcel list. Sites north of Norfolk Street are clearly isolated and most desirable to City staff for placement of such a facility, Mr. Lancaster reported. Councilmembers spoke in favor of not wavering on the proposed 4 -bed limit. As it relates to the security plan, the State asked the City to amend its language. That has been done. A whereas clause about the public comment obtained at the public hearing will also be added to the ordinance City of Tukwila Page 5 of 8 City Council Committee of Whole Minutes August 12, 2002 All changes related to SCTF's made as part of two bills passed by legislature in 2001 and 2002 are incorporated in the online version of RCW that can be viewed at www.mrsc.or (RCW 71.09). Council agreed to forward this item to the August 19 City Council Regular meeting agenda for action. b. DCD LAND USE PERMIT FEE CHANGES 1. An ordinance amending land use fees and charges AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 1758, 1834 AND 1971 AS CODIFIED AT CHAPTER 18.88 OF THE TUKWILA MUNICIPAL CODE, TO AMEND LAND USE FEES AND CHARGES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE 2. A RESOLUTION ADOPTING A LAND USE FEE SCHEDULE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A LAND USE FEE SCHEDULE Steve Lancaster addressed this issue. Earlier this year, he reviewed the land use permit fees for the first time since 1995. Tukwila's fees are quite a bit lower than our contemporaries in South King County. They are between 9 and 75% of the average fees when compared to other local cities. A table was reviewed that shows comparisons and averages for the communities of Burien, Federal Way, Kent, Renton and SeaTac. Also shown were Kirkland and Redmond. A 33 40% increase in revenues would have come in to Tukwila this year if fee increases had been enacted last year. Mr. Lancaster stated fees should be taken out of zoning code, except as by reference, and incorporated into a new fee resolution. Thereafter fees could be changed without having to go through ordinance amending processes. The schedule could be published and used as a handout at the front counter. Suggested is an administrative design review fee for small projects. The idea came about as a result of such a wide range of design review and planning time. Also new would be a charge of $200.00 for a pre application meeting. This fee would be credited towards the project application fee if submitted within 90 days. Council consensus existed to forward this matter to the August 19 Regular Meeting agenda for action. c. PUBLIC WORKS PERMIT FEE CHANGES Jim Morrow noted fees in his Department have not been updated since 1969. They were reviewed (at that time) at the request of the City Council. Public Works had to prepare an ordinance, versus a resolution. The right of way use code revisions and fee resolution will come before the Council in approximately two weeks. Public Works also surveyed other cities for similar information. They chose Des Moines, Renton, and Kent. The fairest way to determine fees is on the value of the work being performed. Thus, proposed is a preferred methodology for calculating the permit fee. Type A permits are short-term permits issued to non profit organizations for things like block parties, parade, and race. Type B permits are the exact same as Type A permits, with the exception that they are designed for for profit agencies. Type C permits are construction applications for utility or right of way work. City of Tukwila Page 6 of 8 City Council Committee of Whole Minutes August 12, 2002 A base fee, plan review and approval fees, permit issuance and inspection fees, and pavement mitigation fees will all be due when permits are issued. Grading plan review and permit fees will be due when permit applications are submitted. Fees will be slated and noted as NON REFUNDABLE. Councilmembers agreed that current fees imposed within the Public Works Department appear far lower than those of other local, regional cities. A blanket permit would be issued to those who hold a franchise. After granting a franchise, work must be done by the grantee. It is further proposed that the franchiser would deposit an amount of money with the City which would act as a form of "checking account from which monies may be deducted as services are performed and /or conducted. Councilmember Carter takes exception to the Type A permit wherein a non profit group would have to pay fees to obtain a street vacation or other service. Folded in was a question and answer related to staff being reimbursed for their time. Council consensus existed to forward this issue to the August 26 COW Meeting agenda for review of the draft ordinance and resolution. At this point, Councilmember Fenton requested permission to leave chambers in light of his wedding anniversary. Council agreed. d. CASCADE WATER ALLIANCE UPDATE Jim Morrow brought forth some of the changes and updates as they relate to the Cascade Water Alliance (CWA). On the whole, CWA has been in a state of flux recently. Six months ago it was not as strong as what it will become soon. Questions for consideration include: 1. Do we want to remain members of the Alliance and include its costs within budget discussions; and 2. Should the Council ask Mr. Haggerton to speak on their behalf as it relates to support or non support for some of the things that have recently occurred with the Alliance. $25,000.00 has been carried within the budget for the Alliance to this point. Now, the fees have increased. Proposed is $30,000.00 for 2003 budget. The Lake Tapps proposition is an ongoing idea and is part of a secondary water source. There is some opposition to it. CWA is staying involved with the decision making process. The City of Seattle has backed out of Second Supply Project. Existing partners will pick up what Seattle has dropped. This also means there will be more water for sale in the future. CWA will have a greater influence and more weight in deciding what the water rates will be in the future for residents. The reason this came about is because at last months' CWA meeting, a resolution was presented for a vote, representing an increase in dues. Mr. Haggerton did not want to vote on the resolution without first bringing the information to the City Council. A vote will take place on August 14 at the CWA meeting. The Mayor noted one wrinkle CWA is proposing a hookup charge of $1680. The City of Tukwila does not impose such a fee. Compared to Water District 125's water hookup charge, CWA's is higher; yet only slightly. Council consensus existed for Mr. Haggerton to vote in the affirmative on the proposed resolution at the August 14 CWA meeting. The additional dollar amount will be reflected in the City's 2003 preliminary budget. e. FOSTER GOLF LINKS CLUBHOUSE REQUEST FOR DIRECTION Bruce Fletcher noted Council direction is required to pick up speed and get the clubhouse built. David A. Clark was present to answer questions from Council. Mayor Mullet has been part of this process and knows budgets are strained. City of Tukwila Page 7 of 8 City Council Committee of Whole Minutes August 12, 2002 David Clark noted restrooms and finish materials for the building (from the last meeting) were considered and decided upon. Two additional stalls (women's) were added to restrooms inside the building. Electrical and data spaces were reduced. Two restrooms were added to the exterior of the building adjacent to the Pro Shop. This change adds $12,000.00 dollars to the project. Council agreed this was a good use of monies to be expended. Materials selected for the exterior of the building were discussed next. Wooden shingle type products are consistent with the style and design; yet more costly. A $33,000.00 budget increase would result if the wooden product were used. Alternatively, new cedar shingles are thinner, made from newer growth material, and softer, yet Mr. Clark is not prepared to estimate costs on this item. David Clark talked about field stone next. The stone is more consistent in character with the design concept. River rock on this building would invite confusion with other golf courses. This allows us to have our own look and greater street appeal. Mr. Clark is in favor of staying with fieldstone. River rock samples were also brought. They are approximately the same in costs. Fieldstones are cultured stones and much more cost effective. This building has a strong vertical element with a look of horizontal products to spread the size of the building out. Councilmember consensus was to use the proposed field stones; especially so, since real river rock would be an additional $230,000.00. Mr. Fletcher noted there will be no water feature in the front of the building. Rather, one will be built in the back of the facility. While costs are currently prohibitive for a feature in the front, the City can "sleeve it in" now and add one later. Sleeving costs only $150.00. Water will be piped out for irrigation for flowers, seasonal coloring baskets /boxes. Golf revenue and not general fund monies pay this whole project. Finally, Mr. Fletcher reported three restaurateurs will be interviewed on August 13, 2002. f. NAMING NEW NEIGHBORHOOD PARK Rick Still, Assistant Parks and Recreation Director noted the new park must be named. City staff followed the process and came up with five proposals (from residents) as a result of an ad in the Hazelnut. After review, the Planning Commission suggested the name of "Cascade Community Park After consideration of the proposed names, and reviewing responses to questions from Council Mr. Still sought a decision from Council. Council considered several suggestions, yet in the end, decided upon the name Cascade View Community Park. COUNCIL AGREED TO FORGO REPORTS AND GO INTO EXECUTIVE SESSION AFTER CONSIDERATION OF ITEM G g. CASCADE VIEW PARK ART CONTRACT APPROVAL Bruce Fletcher, Parks and Recreation Director, noted bids for the artwork came in higher than anticipated and announced construction will be delayed by approximately six months. Selected and recommended (by the Parks Commission) is Ms. Lydia Aldredge, artist and architect. They believe Ms. Aldredge will provide the most unique blend of ethnic and artistic qualities desired for Cascade View Park. Showing full support for the work of Ms. Aldredge, the Arts Commission donated $13,000.00 from their budget. With the approximate $30,000.00 park construction budget, the combined amount would accommodate the design, fabrication and installation of an artistic gazebo, artistic lights, world map (in the paving) and a basalt rock sculpture at the park entryway, on the corner of South 144 and 37 Avenue South. Ms. Aldredge will provide conceptual drawings; obtain permits; and complete installation of the elements mentioned. Mr. Fletcher reviewed the draft agreement for artwork with the Council and spoke in favor of same. City of Tukwila Page 8 of 8 City Council Committee of Whole Minutes August 12, 2002 10:34 P.M. CONSENSUS EXISTED TO RECESS THE COW MEETING TO CONVENE THE EXECUTIVE SESSION EXECUTIVE SESSION: Potential Real Estate Site Selection /Purchase RCW 42.30.110(1)(b) 30 minutes 10:35 P.M. Executive session began. 10:45 P.M. Executive session ended. ADJOURNMENT: 10:45 P.M. COUNCIL PRESIDENT SIMPSON ADJOURNED EXECUTIVE SESSION; RECONVENED AND ADJOURNED THE COMMITTEE OF THE WHOLE. Z. Richard Simpson, Councif'President kdifiLL H 13a Robert H. Baker, CMC, Deputy City Clerk Date minutes signed: August 26, 2002