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HomeMy WebLinkAbout2002-11-25 Committee of the Whole MinutesTUKWILA CITY COUNCIL November 25, 2002 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES CALL TO ORDER /PLEDGE OF ALLEGIANCE: Calling the meeting to order at 7:00 p.m. was Richard Simpson, Council President. COUNCIL ATTENDANCE: Present were Council President Richard Simpson; and Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Jim Haggerton, Pamela Linder and David Fenton. OFFICIALS: John McFarland, City Administrator; Rhonda Berry, Assistant City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Alan Doerschel, Finance Director; Jack Pace, Deputy Director of Community Development; Steve Lancaster, Director of Community Development; Jim Morrow, Public Works Director; Bruce Fletcher, Parks and Recreation Director; Tom Keefe, Fire Chief; and Nick Olivas, Assistant Fire Chief, arrived at 7:21 p.m. SPECIAL PRESENTATIONS: a. Introduction of Deborah Spangle -York Tukwila Community Schools Coalition (TCSC) Program Manager Update on program Rhonda Berry, Assistant City Administrator, introduced new TCSC Manager, Deborah Spangle -York. Ms. York was promoted from within the organization to her new position. Presenting Council with a written program update, Ms. Spangle -York reviewed enrollment numbers, staffing levels, volunteers, community partnerships, family activities, transition services and the LAZER program. Currently, TCSC is in the hiring process for the Thorndyke Site Coordinator position. Additionally TCSC will be recruiting families to attend the foster parent training in February, 2003. TCSC will also work with American Friends Service Committee and a trainer for the Peoples Institute for Survival and Beyond to bring a one -day training session on Undoing Institutionalized Racism. Finally, Ms. Spangle -York reported TSCS is looking for ways to strengthen the program to ensure its sustainability. b. Connectivity Issues Update David Luman David Luman provided Council with an update and status report since his last visit in July, 2002. Importantly, Mr. Luman spoke of the need to update the City's GIS Mapping system as it relates to conduit buildout needs. Showing the possibilities of the proposed system, a demonstration was held recently wherein business members and some community members were invited to partake in the hands -on experience. Vendors qualified to provide the type of services to be offered were on hand to answer inquiries. Sharing the results of the preliminary surveys with Council, Mr. Luman reported both business members and community members canvassed are in favor of the connectivity project. Consensus existed for Mr. Luman to move forward with "stage pricing;" getting permission for shallow fiber optic lines to the central business district; go to bid for potential vendor(s); and re- pricing the business model associated with the project. City of Tukwila Page 2 of 5 City Council Committee of Whole Minutes November 25, 2002 CITIZEN COMMENT /CORRESPONDENCE: None. PUBLIC HEARINGS: a. Proposed 2003 Budget and Financial Planning Model 1) An Ordinance Adopting the 2003 Annual Budget 2) A Resolution Approving the 2003 -2008 Financial Planning Model and the Capital Improvement Program Handling the consideration of both items concurrently, Alan Doerschel provided a brief overview of the proposed ordinance and resolution. 7:26 p.m. Council President Richard Simpson opened the public hearing. Georaina Kerr, 3834 So. 116 Street and Vicky Woods, 3924 So. 117 Street, thanked the Council for their support of the Grandmother's Hill site endeavors. To date, Ms. Kerr and Ms. Woods have been responsible for applying for and receiving grants in the amount of $500,000.00. Monies earned will be placed toward the purchase price of the site formerly known as Poverty Hill. Purchase price is listed at $1.5 million. Monies received thus far have come from the King County Council's King Conservation Futures program. Dennis Robertson, former Councilmember, Tukwila, asked Council and Mr. Doerschel about various forms of taxation such as parking tax, entertainment tax, gambling tax and a B 0 tax. In efforts to balance the budget or ease the potentially forthcoming woes of the budget, Mr. Robertson encouraged Council to continue doing what they are doing and acknowledged it's never easy when money is low. 7:42 p.m. Council President Richard Simpson closed the public hearing. Consensus existed to forward the proposed ordinance and resolution to the December 16 meeting for action. b. Zoning Code Amendments Design Review 7:43 p.m. Council President Richard Simpson opened the public hearing. Nora Gierloff, Planning Supervisor, reviewed the draft, proposed ordinance with Council and noted the need for a minor edit. Additionally, she answered inquires from Councilmember Carter as it related to three sections of the proposed ordinance. 7:47 p.m. Council President Richard Simpson closed the public hearing. Consensus existed to forward the item to the December 2 meeting for action. SPECIAL ISSUES: a. Contract for 2003 Legal Services with Kenyon Dornay Marshall, LLP Councilmember Haggerton announced this item was considered at the November 18 Finance and Safety Committee meeting. John McFarland, City Administrator, reported this contract is identical to that of 2002. Although Bob Noe's salary was increased within the Kenyon firm, there is no change to the City of Tukwila's contracted dollar amount. As in 2002, this legal contract for services shall be effective for a period of one year (Jan. 1, 2003 December 31, 2003). City of Tukwila Page 3 of 5 City Council Committee of Whole Minutes November 25, 2002 Councilmember Haggerton spoke in favor of having the City Attorney or his designee attend more Committee of Whole (COW) meetings. He noted occasions arise wherein the services of an attorney would really benefit the Council during a COW meeting. Mr. McFarland noted that would be possible with advance notice to the Mayor's Office. Consensus existed to forward the item to the December 2 meeting for action. Alan Doerschel, Finance Director, presented the proposed ordinances to Council and noted limits of the taxes are "the most we can do" and "fixed by the State." Mr. Doerschel reported these proposed ordinances did not go to the Finance and Safety Committee as the figures were not timely available for review; thus they came straight to the COW meeting. Responding to Council inquiry, Mr. Doerschel defined the term "banked capacity" and relayed the City does not have one based upon the fact we have always charged the maximum allowable tax. Consensus existed to forward the item to the December 2 meeting for action. c. Continued Review of the Proposed 2003 Budget As suggested by Staff, a review of the following budgets and /or pages was conducted. TITLE PUBLICATION PAGES Fire Department Budget 95 -97 Fire Administration 98 -99 Suppression 100 -101 Prevention 102 -103 Training 104 -105 Facilities 106 Hazardous Materials 107 -109 Ambulance 110 -111 REPORTS: b. 2003 Required Property Tax Ordinances: 1) Increasing the Levy Amount from 2002 2) Levying the General Taxes for 2003 a. Mayor STAFF Tom Keefe Alan Doerschel, Finance Director, reported some (language) changes might occur within the CIP as it relates to the Public Works Trust Fund. No adjustments are expected to previously reviewed dollar amounts. Council consensus existed to forward this item to the December 9 meeting for a final review of the documents, and the December 16 meeting for adoption. Mayor Mullet noted the need for an executive session, to last approximately 20 minutes, for the purposes of land and personnel issues. City of Tukwila Page 4 of 5 City Council Committee of Whole Minutes November 25, 2002 The Mayor reported King County would not compensate the City with any monies as it relates to the Fort Dent Park takeover. Council consensus existed to move forward with the takeover in spite of the County's decision. Anticipated costs to maintain the park are approximately $25,000.00 per year. Next, the Mayor reported a Press Release at the King County Executive's Office on November 26, at 2:00 p.m. relative to Grandmother's Hill and the receipt (by the City) of grant funds to be used towards the purchase of the site. Mayor Mullet attended the I -405 meeting and Apartment Managers Network meetings last week. Finally, the Mayor noted final interviews for the position of City Administrator were conducted earlier today. He and Mr. McFarland will meet on November 26 to discuss a decision and an announcement may come to Council in the very near future. b. City Council Councilmember Duffie announced a Community Affairs and Parks Committee meeting on November 26 at 5:15 p.m. Councilmember Hernandez attended the REI Open House and ribbon cutting ceremony, as well as the Apartment Managers Network meeting on November 20. Council President Simpson took part in the Connectivity "Show and Tell" demonstration last week, as well as a "sewer meeting" with Mike Cusick, Public Works Engineer. Councilmember Carter attended the Apartment Managers Network meeting, a SCATBd meeting and an AWC Board meeting in the past week. Councilmember Haggerton provided an update on ACC. Additionally, he reported attendance to a November 13 Cascade Water Alliance (CWA) board meeting on November 13, as well as a Suburban Cities Association meeting on the same date. Next, Mr. Haggerton noted he would attend the National League of Cities meeting on December 3. And, finally, he reported the need for the City to prepare and adopt a resolution in favor of CWA bylaw amendments. Councilmember Linder reminded Council of an Airport Meeting on December 2, thus precluding her attendance to the COW meeting until at least 8 or 8:30 p.m. She also reported attendance to a Transportation Committee meeting earlier today. Finally, she reported her desire to obtain a gift for the upcoming Ikawa visit from an artist who participates in the Best of the Northwest show each year. Ms. Linder would like the Council to approve the commission of a quilt or wall hanging by this artist. The item is envisioned to include Ikawa's and the City's logo and /or flags. The artist suggested a price of approximately $275. Council agreed this was within reason and encouraged Ms. Linder to proceed. Finally, Ms. Linder noted she might contact Stacia Norris, Desktop Publisher for the City of Tukwila, for a proposed drawing or sketch of her envisioned ideas. Councilmember Fenton thanked Councilmember Haggerton for his work on the Cascade Water Alliance. Additionally, he stated his appreciation for Council consensus to move forward with the connectivity issues. c. Staff City Administrator reported receipt of a draft copy of the Ebert study showing results of the connectivity survey from both business members and community members. Finally, he noted the final Council meeting of 2002 would take place on December 16. d. City Attorney Neither the City Attorney nor his designee was present. City of Tukwila Page 5 of 5 City Council Committee of Whole Minutes November 25, 2002 e. Legislative Analyst Ms. Lauterbach had no report. MISCELLANEOUS: 8:57 p.m. Richard Simpson, Council President, declared a 5- minute recess before convening the executive session. EXECUTIVE SESSION: Real Estate Site Selection /Purchase RCW 42.30.110(1)(b) Employee Performance Review /Personnel Issue RCW 42.30.110(1)(g) 20 minutes (total) anticipated time. 9:03 p.m. Executive session began. 9:14 p.m. Executive session ended. ADJOURN: 9:15 p.m. FENTON MOVED; DUFFIE SECONDED; TO RECESS THE EXECUTIVE SESSION; RECONVENE AND ADJOURN THE COMMITTEE OF WHOLE. The motion carried 7 -0. Richard Simpson, Council Psident Robert H. Baker, CMC, Deputy City Clerk Date Minutes Signed: December 9, 2002