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HomeMy WebLinkAboutCOW 2003-01-27 COMPLETE AGENDA PACKETJanuary 27, 2003; 7 p.m. 4. SPECIAL ISSUES 5. REPORTS 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT Steven M. Mullet, Mayor John McFarland, City Administrator Pam Carter, Council President 1. CALL TO ORDER/ROLL CALL 2. CONSENT AGENDA 3. ADJOURNMENT Tukwila City Council Agenda Followed by a Special Meeting SPECIAL MEETING Approval of vouchers. Councilmembers: Joe Duffle Dave Fenton Jim Haggerton Joan Hernandez Pamela Linder Richard Simpson COMMITTEE OF THE WHOLE Tukwila City Hall; Council Chambers 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. SPECIAL Julia Patterson, Metro, King County Council, PRESENTATIONS State of the County. 3. CITIZEN COMMENTS/ At this time, you are invited to comment on items that are not included on this agenda. If you wish to comment on an item listed on this agenda, please save CORRESPONDENCE your comments until the issue is presented for discussion. a. A proposed ordinance pertaining to the removal of a Municipal Court Judge. b. A proposed amendment to the contract for services with M. J. Durkan. c. A proposed contract for services with Ball Janik, LLP d. A proposed addendum to the Renton Jail Contract setting service fees for 2003. a. Mayor d. City Attorney b. City Council e. Intergovernmental c. Staff Ord #2013 Res #1513 This notice is available in alternate formats for individuals with disabilities upon advance request. Reasonable accommodations at public hearings are available with advance notice. Tukwila City Hall is wheelchair accessible. Please call the City Clerk's office 433 1800/TDD 248 2933 if you require assistance. Agenda is also available at City of Tukwila's website: http: /www.ci.tukwila.wa.us Please be advised that all Tukwila Council Meetings are audio taped. ITEM INFORMATION CAS Number: 03-007 I Original Agenda Date: January 27, 2003 Agenda Item Title: Amendment to TMC 2.68.027 pertaining to Removal of Municipal Court Judge. Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): Meeting Date 01 -27 -03 Meeting Date 1/27 /2003 COUNCIL AGENDA SYNOPSIS 1 Meeting Date I January 27, 2003 I Prepared by IJM Council Admin. X Initials Recommend Council approve the ordinance. 1 Maypr's review 1 Council review I I I I I I RECORD OF COUNCIL ACTION Action ITEM NO. q a An amendment has been drafted to the TMC that clarifies the circumstances by which a Municipal Court Judge can be removed from office. APPENDICES Attachments Memo from Mayor's Office dated 1/16/03; Finance and Safety Committee Minutes (1/21/03) Proposed, draft ordinance MEMORANDUM TO: Finance and Safety Committee FROM: Mayor Mullet DATE: January 16, 2003 SUBJECT: Ordinance amending TMC 2.68.027 Removal of Judge Attached for your review is an ordinance amending Tukwila Municipal Code Chapter 2. The ordinance further defines circumstances under which a Tukwila Municipal Court judge may be removed. With the resignation of Judge Lukevich this is an opportune time to make these changes. I would request that the committee review the draft ordinance and forward it to the January 27 COW meeting for discussion and further action. Finance and Safety Committee January 21, 2003 Present: Joe Duffie, Chair; Jim Haggerton, Richard Simpson Rhonda Berry, John McFarland, Alan Doerschel, Jim Morrow, Lucy Lauterbach 1. Ordinance Amending TMC 2.68 Removal of Judge Rhonda said the City wanted to add language to the TMC to make it somewhat easier to remove a judge for misconduct. The current language allows removal only for conviction of misconduct or malfeasance in office. The new language adds conviction of other criminal offenses while in office, or action by the Washington State Judicial Conduct Commission, or a finding by the city council that the judge cannot handle his/her functions in a fair, impartial or adequate manner. The Committee asked what the process was for replacing the former judge. The City is advertising with the Washington State Bar Association Newsletter and site; and the Administration of Court. The city has already received 15 applications based on word of mouth. Recommend ordinance change to COW and Council for anoroval. 2. Ball Janik Consultant Agreement John said the City had asked Mark McKay to work with them on Congress since Ball Janik had declined having the City as a client. McKay reported the political environment in Washington, D.C. was improving. Hal Hiemstra had dropped by City Hall just to chat, and he'd said that although some fence mending was needed, he thought the City could re -gain the credibility it lost last year. John had gotten estimates from two other D.C. consultants, and their prices were from $5,000- $8,000 /month. Ball Janik's fee is $8,500 per month. Joe asked if they would be very supportive of the City after all that has happened, and John replied he thought they would be. Jim noted that Ball Janik had cost $102,000 last year, and that their expenses were usually added onto their monthly fees. Alan thought the City might want to cap that this year, as we have less money to pay them. Jim asked who would be working on LINK light rail; John thought it would be local work with Martin Durkan. All is not well in federal relationships with Tukwila now, but those relationships can be built up again, and Ball Janik could be a help in that. Recommend contract to COW and Council for approval. 3. Martin Durkan Consultant Services Though Ball Janik covers the federal front, Martin Durkan is the local go -to consultant. He is well respected in both Puget Sound and Olympia. The amendment to his standard contract for services is a general statement of the work he'll do in 2003. His contract is for $4,000 /month. Although some money was budgeted for lobbying, there is not money for both Durkan and Ball Janik; Alan will need to find money somewhere to do it. One issue Durkan will work on is getting the State to turn over Highway 99 to the City's control. Recommend contract to COW and Council for approval. 4. Franchise Agreement with Seattle City Light The City's current franchise won't expire until 2008. Its strength is that Tukwila residents don't pay more than Seattle residents. The new franchise agreement does not include that clause, but it may be more favorable than other cities' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON; AMENDING ORDINANCE NO. 1324 PART 16, CODIFIED AS TUKWILA MUNICIPAL CODE 2.68.027, "REMOVAL OF JUDGE PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Tukwila City Council finds that TMC 2.68.027 should be more specific regarding causes for removal of a municipal court judge; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: .Section 1. Ordinance No. 1324 §I6 codified as Tukwila Municipal Code 2.68.027 entitled "Removal of judge." is hereby amended to read as follows: 2.68.027 Removal of judge. A municipal judge shall be removed only upon conviction of misconduct or malfeasance in office, or because of physical or mental disability rendering the judge incapable of performing the duties of the office, nr hy nperntinn of law Fnr the purposes hereof rnnnirtinn n m■crnndurt nr malfeasance in office shall include (1) conviction nf any criminal offence hy the Municipal .hedge Miring the term nf nffire nf the Municipal .htdg, (9) a determinatinn hy the Washingtnn State Judicial Cnndurt Cnmmissinn that a rode nr standard nf judicial rnndurt has been violater), or (.9) a finding hy the rite f r,.n..il after Antics and a hearing and reacnna nrr.rrre.i not limited tn criminal rnnvictinnq which interferes with nr nre.,e..t the the Mnniripnlhidge from heing ahle tn adequately administer nr handle judicial functions nf the Municipal Cnnrt nr which indicates that the judge tannest art in a fair a...7 impartial Tt is provide hnwever, that if the Washingtnn State .indirial Cnndurt rnrn,n;cc;nn nr the WachingJnn State Supreme Court or ntker rn7irt with the jurisdiction tn mai s..rh dericinnc derides that the Municipal duels.. c to he removed crrm office. rr that the Municipal .hidae is not qualified nr able tn some as a Municipal .indg•jhen net further nr separate artinn hy the r•i- (Thum-if is required tn effect such removal Any vacancy in the Municipal Court due to death, disability or resignation of the Municipal Court judge shall be filled by the Mayor, for the remainder of the unexpired term. The appointment shall be subject to confirmation by the City Council. The appointed judge shall be qualified to hold the position of judge of the Municipal Court, as provided in this ordinance and RCW 3.50 as amended by Chapter 258, Laws of 1984. Section 2. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 3. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 200 ATTEST /AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney after passage and publication as provided by Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Steven M. Mullet, Mayor Meeting Date 01 27 03 Meeting Date 1/27/2003 J3 -008 COUNCIL AGENDA SYNOPSIS Initials 1 Meeting Date I Prepared by 1 May s r view 1 Council review I January 27, 2003 JM 1 i I 1l/!C• I I 1 1 I I I I I I I I I CAS Number: 03-008 Agenda Item Title: Amendment to Contract for Services; M.J. Durkan ITEM INFORMATION Original Agenda Date: January 27, 2003 Original Sponsor: Council Admin. X Timeline: Sponsor's Summary: The existing contract for services with Martin Durkan Jr. for lobbying services has expired. The amendment renews the contract for 2003. Recommendations: Sponsor: Authorize Mayor to sign Amendment Committee: Administration: Cost Impact (if known): Mt to exceed $4,500.00 per month. Fund Source (if known): General Fund RECORD OF COUNCIL ACTION Action APPENDICES Attachments Memo from Mayor's Office, Finance and Safety Committee Minutes (1/21/03) Amendment #4 to Contract for Services with Martin J. Jurkan, Jr. ITEM No. /lb TO: City Council FROM: Mayor's Office RE: Contract for Services Amendment; M.J. Durkan DATE: January 23, 2003 Attached for your consideration is a contract amendment for lobbying services with M.J. Durkan. The amendment extends the Duration of the Agreement through December 31, 2003. To refresh your memories, the Scope of Work clause contains the following: The Consultant shall: 1) work with Tukwila officials, King County elected officials, State elected and Sound Transit Board members in an effort to gain improvements to the Light Rail routing through the City of Tukwila in a manner most consistent with local, regional and state land use and transportation policies. 2) work with local, regional, and state officials on general matters of interest to the City of Tukwila. The Compensation Clause continues to provide for $4,000 per month plus expenses, not to exceed $500 per month. All other portions of the Agreement remain unchanged. Recommendation: Authorize Mayor to sign amendment. Finance and Safety Committee January 21, 2003 Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson Rhonda Berry, John McFarland, Alan Doerschel, Jim Morrow, Lucy Lauterbach 1. Ordinance Amending TMC 2.68 Removal of Judge Rhonda said the City wanted to add language to the TMC to make it somewhat easier to remove a judge for misconduct. The current language allows removal only for conviction of misconduct or malfeasance in office. The new language adds conviction of other criminal offenses while in office, or action by the Washington State Judicial Conduct Commission, or a finding by the city council that the judge cannot handle his/her functions in a fair, impartial or adequate manner. The Committee asked what the process was for replacing the former judge. The City is advertising with the Washington State Bar Association Newsletter and site; and the Administration of Court. The city has already received 15 applications based on word of mouth. Recommend ordinance change to COW and Council for approval. 2. Ball Janik Consultant Agreement John said the City had asked Mark McKay to work with them on Congress since Ball Janik had declined having the City as a client. McKay reported the political environment in Washington, D.C. was improving. Hal Hiemstra had dropped by City Hall just to chat, and he'd said that although some fence mending was needed, he thought the City could re -gain the credibility it lost last year. John had gotten estimates from two other D.C. consultants, and their prices were from $5,000- $8,000 /month. Ball Janik's fee is $8,500 per month. Joe asked if they would be very supportive of the City after all that has happened, and John replied he thought they would be. Jim noted that Ball Janik had cost $102,000 last year, and that their expenses were usually added onto their monthly fees. Alan thought the City might want to cap that this year, as we have less money to pay them. Jim asked who would be working on LINK light rail; John thought it would be local work with Martin Durkan. All is not well in federal relationships with Tukwila now, but those relationships can be built up again, and Ball Janik could be a help in that. Recommend contract to COW and Council for approval. 3. Martin Durkan Consultant Services Though Ball Janik covers the federal front, Martin Durkan is the local go -to consultant. He is well respected in both Puget Sound and Olympia. The amendment to his standard contract for services is a general statement of the work he'll do in 2003. His contract is for $4,000 /month. Although some money was budgeted for lobbying, there is not money for both Durkan and Ball Janik; Alan will need to find money somewhere to do it. One issue Durkan will work on is getting the State to turn over Highway 99 to the City's control. Recommend contract to COW and Council for approval. 4. Franchise Agreement with Seattle Citv Light The City's current franchise won't expire until 2008. Its strength is that Tukwila residents don't pay more than Seattle residents. The new franchise agreement does not include that clause, but it may be more favorable than other cities' The following portions of Contract No. 99 -093 between the City of Tukwila and Martin J. Durkan, Jr. (Consultant) are amended as follows: Duration of Agreement. This agreement shall be in full force and effect for a period commencing January 1, 2003 through December 31, 2003 unless sooner terminated under the provisions hereinafter specified. All other provisions of the contract shall remain as written and agreed to in the basic contract for services. DATED this day of 2003. CONTRACTOR CITY OF TUKWILA Martin J. Durkan, Jr. Steven M. Mullet, Mayor Contractor ATTEST /AUTHENTICATED City Clerk, Jane E. Cantu Amendment 4 Contract for Services Between the City of Tukwila and Martin J. Durkan, Jr. 1 Meeting Date 101 -27 -03 Meeting Date 1/27/2003 COUNCIL AGENDA SYNOPSIS I Meeting Date I Prepared by I January 27, 2003 I TM I I I I I I CAS Number: 03-009 Agenda Item Title: Contract for Services; Ball Janik, L.L.P. Recommendations: Sponsor: Authorize Mayor to sign Contract Committee: Administration: Cost Impact (if known): Fund Source (if known): $102,000.00 General Fund Initials Mayor's review! Council review 1 ry ITEM INFORMATION I Original Agenda Date: January 27, 2003 RECORD OF COUNCIL ACTION Action APPENDICES Attachments Memo from Mayor's Office, Finance and Safety Committee Minutes (1/21/03) ITEM NO. Original Sponsor: Council Admin. X Timeline: Sponsor's Summary: The Mayor's Office has been in discussion with Ball Janik to renew a relationship with that firm for Washington D.C. lobbying services. A new scope of work and compensation schedule has been drafted. TO: City Council FROM: Mayor's Office RE: Contract for Services; Ball Janik, L.L.P. DATE: January 23, 2003 Attached for your consideration is a contract for lobbying services Ball Janik, L L P The Scope of Work (Exhibit A) mirrors the old contract with the exception that Ball Janik will no longer be involved in lobbying activities pertaining to Sound Transit. They will continue to provide advice and strategic planning assistance, however. The Compensation Clause is amended to reflect an $8,000 per month retainer with a monthly expenses, component not to exceed $1,000. Recommendation: Authorize Mayor to sign amendment. Finance and Safety Committee January 21, 2003 Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson Rhonda Berry, John McFarland, Alan Doerschel, Jim Morrow, Lucy Lauterbach 1. Ordinance Amending TMC 2.68 Removal of Judge Rhonda said the City wanted to add language to the TMC to make it somewhat easier to remove a judge for misconduct. The current language allows removal only for conviction of misconduct or malfeasance in office. The new language adds conviction of other criminal offenses while in office, or action by the Washington State Judicial Conduct Commission, or a finding by the city council that the judge cannot handle his/her functions in a fair, impartial or adequate manner. The Committee asked what the process was for replacing the former judge. The City is advertising with the Washington State Bar Association Newsletter and site; and the Administration of Court. The city has already received 15 applications based on word of mouth. Recommend ordinance change to COW and Council for annroval. 2. Ball Janik Consultant Agreement John said the City had asked Mark McKay to work with them on Congress since Ball Janik had declined having the City as a client. McKay reported the political environment in Washington, D.C. was improving. Hal Hiemstra had dropped by City Hall just to chat, and he'd said that although some fence mending was needed, he thought the City could re -gain the credibility it lost last year. John had gotten estimates from two other D.C. consultants, and their prices were from $5,000- $8,000 /month. Ball Janik's fee is $8,500 per month. Joe asked if they would be very supportive of the City after all that has happened, and John replied he thought they would be. Jim noted that Ball Janik had cost $102,000 last year, and that their expenses were usually added onto their monthly fees. Alan thought the City might want to cap that this year, as we have less money to pay them. Jim asked who would be working on LINK light rail; John thought it would be local work with Martin Durkan. All is not well in federal relationships with Tukwila now, but those relationships can be built up again, and Ball Janik could be a help in that. Recommend contract to COW and Council for annroval. 3. Martin Durkan Consultant Services Though Ball Janik covers the federal front, Martin Durkan is the local go -to consultant. He is well respected in both Puget Sound and Olympia. The amendment to his standard contract for services is a general statement of the work he'll do in 2003. His contract is for $4,000 /month. Although some money was budgeted for lobbying, there is not money for both Durkan and Ball- Janik; Alan will need to fmd money somewhere to do it. One issue Durkan will work on is getting the State to turn over Highway 99 to the City's control. Recommend contract to COW and Council for annroval. 4. Franchise Agreement with Seattle Citv Light The City's current franchise won't expire until 2008. Its strength is that Tukwila residents don't pay more than Seattle residents. The new franchise agreement does not include that clause, but it may be more favorable than other cities' Contract For Services This agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City and Ball Janik, LLP, hereinafter referred to as "the Contractor" whose principal office is located at 1455 F Street, NW, Suite 225, Washington D.C. 20005 Whereas, the City has determined the need to have certain services performed for its citizens but does not have the staff resources or expertise to perform such services, and Whereas, the City desires to have the Contractor perform such services pursuant to certain terms and conditions, now, therefore, In Consideration of the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statues, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the city if the scope or schedule is to be modified in any way. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be maid shall not exceed eight thousand dollars ($8.0001 ner month nlus expenses. Expenses shall be detailed on each monthly billing and shall not exceed one thousand dollars ($1,000) per month without prior approval of the City. The monthly retainer shall be evaluated at the end of the first full month and each quarter thereafter for appropriateness. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way Duration of Agreement. This Agreement shall be in full force and effect for a period commencing February 1. 2003 and ending December 31. 2003 unless sooner terminated under the provisions hereinafter specified. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under Contract for Services Ball Janik, L.L.P. Page 2 this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. Indemnification. The Contractor shall indemnify, defend and hold harmless the City its officers, agents and employees, from and against any and all claims, losses, or liability, including attomey's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against he City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. Insurance. The Contractor shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence /aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. Certificates of coverage as required by Paragraph A above shall be delivered to the City within fifteen (15) days of execution of this Agreement. Record Keeping and Reporting. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records that sufficiently and properly reflect all direct and indirect costs of any nature expended and services in the performance of this Agreement. These records shall be maintained for a period of seven years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 4014 and by the City. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject inspection, review or audit by law during the Contract for Services Ball Janik, L.L.P. Page 3 performance of this Agreement. Termination. The City giving to the Contractor thirty days written notice of the City's intention to terminate the same may at any time terminate this Agreement. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. Entire Agreement. This Agreement contains the entire agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind nay of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. Applicable Law: Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or the proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that the venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Contract for Services Ball Janik, L.L.P. Page 4 DATED this CONTRACTOR: BY: ADDRESS: ATTEST /AUTHENTICATED: Jane E. Cantu, City Clerk APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY: day of CITY OF TUKWILA: Steven M. Mullet, Mayor, �xHiaiT A Score of G/o,Pt' PROPOSED FEDERAL REPRESENTATION FOR THE CITY OF TUKWILA 1. Scone of Work: Ball Janik LLP will provide federal representation and lobbying services for the City of Tukwila related to securing federal authorization and appropriation for key projects identified by the the City. The scope of work does not include any federal representation on matters related to LINK light rail at the current time but depending on changing circumstances it may be appropriate to address LINK issues at a different time and can include work related to Sounder and other matters under SoundTransit's jurisdiction. Ball Janik LLP will also work with the Washington Congressional delegation to re- establish and build upon previous work done with these officials. Key legislation to be acted on by Congress this session, including reauthorization of TEA -21, possible authorization of a separate rail funding program, and the FY'2004 appropriations bills, will be evaluated for opportunities to secure special congressional or federal agency support for Tukwila's goals and to secure additional federal funding for City priorities and projects. Ball Janik LLP will provide guidance and assistance to the City regarding opportunities to secure federal funding and support for projects such as: the TOD and regional center project; commuter rail and other station and related commercial and housing development work at SouthCenter; other land acquisition, transportation enhancement, railroad crossing, and community or commercial development related projects; the Tukwila Village and Highway 99 redevelopment projects; resource related projects such as the Green Duwamish projects; homeland security funding; any stimulus package aimed at local governments; and, other opportunities to assist the City regarding the impact of major federal legislation. Projects and priorites can be re- evaluated in the course of the year as Congressional and City priorities and agendas change and new opportunities to enhance federal financial support for City projects are presented. Bali Janik LLP will consult early with City officials to define an agenda for action and place priorities on projects; coordinate meetings for City officials with Congressional and Administration officials, report to the City regularly on strategy, next steps, and implementation of objectives; provide regular communication, progress reports, and recommendations for action to the City; and, where appropriate continue to advise the City with regard to working with other regional and State officials on identified priorities. 2. Snecific Services: Ball Janik will be responsible, at a minimum, for the following: Develop a timeline and gameplan for all proposed actions Identify federal rules, policies, and laws that support the City' goals Identify key officials and contacts that the City needs to make and the best time to make such contacts Brief all appropriate congressional and federal officials Advise City of key dates in the congressional and administrative calendar that impact its goals Work to re- establish a strong Tukwila relationship and increase support for Tukwila's goals with all key members of the Washington congressional delegation. Prepare background papers, position papers, project request subcommittee forms, and briefing materials When appropriate, develop legislation, amendments, report language, and budget recommendations, and move them through the legislative process, attending and working with the congressional delegation and other Congressional officials at hearings, mark -ups and House /Senate conferences on legislation Assist Members of the congressional delegation with preparation of testimony, questions for agency officials at hearings, speeches and floor colloquies, drafting amendments and or committee report language and legislation Attend and report on congressional hearings of import Advise City of new proposed regulations, programs, or proposed legislation of import Specifically monitor, analyze, report on, and make recommendations for initiatives and project requests for reauthorization of TEA -21 and related legislation, and the annual appropriations bills Identify and work with the City on other opportunities for federal financial assistance such as the innovative TIFIA program, the livability grant program, TCSP, reverse commute and welfare to work programs, small systems transit funding, and other areas identified by the City. obtain appointments for City officials in Washington, D.C., develop schedules, accompany City officials to meetings, and provide briefing materials for City officials for their meetings with Congressional officials Be the City's "eyes and ears" in Washington Exhibit B Terms of Payment The Consultant will invoice the City for the work completed at the rate of $8000 per month, plus reasonable expenses, not to exceed $1,000, at the close of each month. Invoices will be paid within twenty (20) days of receipt. All expenses shall be listed in an itemized format. COUNCIL AGENDA SYNOPSIS Initials ITEM NO. 1 Meeting Date 1 Prepared by 1 Mayor's review 1 Council review I January 27, 2003 I ✓M 1 I�t71 1 ITEM INFORMATION CAS Number: 03-010 I Original Agenda Date: Agenda Item Title. Addendum to Renton Jail Agreement January 277 2003 I Original Sponsor: Council Admin. X I Timeline: Sponsor's Summary. The City has an agreement with the City of Renton to house prisoners awaiting transport to Yakima. This addendum sets the rates for that service for 2003. Recommendations: Sponsor: Authorize Mayor to sign Addendum Committee: Administration: Cost Impact (if known): unknown Fund Source (if known): Administration to provide detail at Council meeting. Meeting Date 01 -27 -03 RECORD OF COUNCIL ACTION Action APPENDICES Meeting Date 1 Attachments 1/27/2003 I Memo from Mayor's Office, Finance and Safety Committee Minutes (1/21/03) Addendum to Interlocal Agreement for Temporary Custody of Inmates Before Transfer to Yakima County Jail TO: City Council FROM: Mayor's Office RE: Renton Jail Contract Amendment DATE: January 23, 2003 Last year the City signed an agreement with the City of Renton to house prisoners who are awaiting transport to the Yakima County jail facility. The attached addendum to that agreement establishes the fee for that service for 2003. All other portions of the contract remain unchanged. Recommendation: Authorize the Mayor to sign the Agreement. {tti. Committee chair approval Finance and Safety Committee January 21, 2003 new franchises. For example, City Light has agreed to abide by Tukwila's Right of Way Use Code. They also will add only 2% on top of our utility taxes, when they are allowed by law to add any amount up to a total of 8 The franchise agreement will run for 15 years. The City put in a provision that will allow City Light to charge Sound Transit for undergrounding costs that otherwise may have had to be paid by the City. One final change is that the City may in the future be able to use City Light power lines to transmit cable, and a provision in the agreement allows that. Recommend franchise to that evening's meeting. 5. Renton Jail Agreement The former judge had left the issue of the Renton Jail Agreement in his desk when he left, and it was found only last week. The jail will charge the City for leaving inmates there. The charges will be $25 for part of a day, and $58.80 for overnight stays. An addendum to our original contract with them is all that is needed for 2003. Recommend addendum to Renton Jail contract to COW. ADDENDUM TO INTERLOCAL AGREEMENT FOR TEMPORARY CUSTODY OF INMATES BEFORE TRANSFER TO YAKIMA COUNTY JAIL THIS ADDENDUM TO THE INTERLOCAL AGREEMENT FOR TEMPORARY CUSTODY OF INMATES BEFORE TRANSFER TO YAKIMA COUNTY JAIL is made and entered into on this day of 200_, by and between the Cities of Renton and Tukwila, Washington. WHEREAS the cities named above have entered into an Interlocal Agreement (ILA) for the temporary housing of Tukwila's inmates by Renton; and WHEREAS the ILA has a Payment Schedule in section 4; and WHEREAS the amounts in the payment schedule were governed by the payment schedule of the Long -Term Jail Contract with Yakima County; and WHEREAS the daily charge for an inmate housed in Yakima County Jail will increase to the sum of $58.80, effective January 1, 2003; and WHEREAS the City of Renton has provided timely notice to Tukwila of its desire to raise the daily rate for the temporary housing of Tukwila's inmates effective January 1, 2003, now THEREFORE, the provisions of the Interlocal Agreement between the Cities of Tukwila and Renton, Washington for the temporary custody of inmates before transfer to Yakima County Jail are amended, effective January 1, 2003, as follows: Section 4. Payment Schedule: The following amounts are per Identified Offender: $25.00 per Identified Offender where that person is in Renton jail for less than 24 hours AND is not detained in the Renton jail overnight. $58.80 per Identified Offender where that person is in Renton Jail for less than 24 hours AND is detained in the Renton jail overnight; OR is detained in the Renton jail for a 24 hour period. $58.80 per day per Identified Offender where that person is in the Renton jail for more than a 24 -hour period. IN WITNESS WHEREOF, the above and foregoing Addendum has been executed in duplicate by the parties hereto and made effective on the day and year first above written: ADDENDUM TO INTERLOCAL AGREEMENT FOR TEMPORARY HOUSING PRIOR TO TRANSFER TO YAKIMA COUNTY PAGE 1 OF 2 Date: Attest: The City of Renton, by: Jesse Tanner, Mayor City Clerk The City of Tukwila, by: Mayor/ City Manager City Clerk ADDENDUM TO INTERLOCAL AGREEMENT FOR TEMPORARY HOUSING PRIOR TO TRANSFER TO YAKIMA COUNTY PAGE 2 OF 2 Approved as to legal form: City Attorney, City of Renton Approved as to legal form: City Attomey, City of Tukwila