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HomeMy WebLinkAboutCOW 2003-02-10 COMPLETE AGENDA PACKETTukwila City Council Agenda ~o~ Steven M. Mullet, Mayor Councilmembers: Joe Duffle · Dave Fenton ~....Z.H ~j..~.!~j John McFarland, City Administrator Jim Haggerton · Joan Hernandez Para Carter, Council President Pamela Linder · Richard Simpson COMMITTEE OF THE WHOLE February 10, 2003; 7p.m. Tukwila City Hall; Council Chambers 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. SPECIAL Norman Abbott, Regional Growth and Transportation PRESENTATIONS Strategies Manager, Puget Sound Regional Council (PSRC). 3. CITIZEN COMMENTS/ At this time, you are invited to comment on items that are CORRESPONDENCE not included on this agenda. If you wish to comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. SPECIAL ISSUES a. A resolution extending medical benefits to family I~cj. 3 members of personnel called to military active duty. b. A resolution regarding capital expenditures in l~j. 9 connection with the Tukwila Village project and the South Park Bridge Transfer to King County from proceeds of a future borrowing. 5. REPORTS a. Mayor d. City Attomey b. City Council e. Intergovernmental c. Staff 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT This notice is available in alternate formats for individuals with disabilities upon advance request. Reasonable accommodations at public hearings are available with advance notice. Tukwila City Hall is wheelchair accessible. Please call the City Clerk's office 433-1800frDD 248-2933 if you require assistance. Agenda i_s also available at City of Tukwila's website: http://www.ci.tukwila.wa.us Please be advised that all Tukwila Council Meetings are audio taped. COUNCIL A GENDA SYNOPSIS I......................... Initials .......................... ITEM NO. Meeting Date Prepared by Ma~/review Council review ~\.,. 2/10/03 'm ITEM INFORMATION CAS Number: 03-014 I Original Agenda Date: February 10. 2003 Agenda Item Title: Extension of Medical Benefits for Dependents of Employees Called te Active Duty Original Sponsor: Council X Admin Timeline: Sponsor's Summary: Existing Resolution 1475 provided for an extension of medical benefits to employees' dependents when the employee was called to active military duty in support of"9-11". The proposed Resolution will extend those benefits m dependents when employees are called to active duty in response to any declared national emergency. Recommendations: Sponsor: Committee: Administration: Approve Resolution Cost Impact (if known): No additional costs Fund Source Jif known): RECORD OF COUNCIL ACTION Meeting Date Action APPENDICES Meeting Date Attachments 02/10/03 Memo from Administration, Draft Resolution, Resolution 1475 TO: City Council FKOM: City Administrator~./ RE: Resolution Extending Medical Benefits to Families of Personnel Activated for Military Service DATE: September 18, 2001 At last week's meeting you asked the status of the Resolution passed in 2001 granting the extension of medical benefits to dependents of City employee's activated for military service. A copy of Resolution 1475 is attached for your review. While the body of the Resolution states that benefits will be extended to "employees' dependents while the employee is on active duty...", the Title of the Resolution specifies that the extension of these benefits is granted to those personnel activated "due to the results of the New York and Washington D.C. tragedies". While some of our personnel may continue to be activated under the auspices of Operation Enduring Freedom, indications are that most of the anticipated activations will be in support of the impending Iraqi conflict. It is our recommendation that for the sake of clarity, a separate Resolution be crafted to cover those employees that might be activated for reasons other than those associated with response to 9-11. To that end, a draft Resolution is attached that accomplishes that, and in a manner that establishes the extension of benefits as a matter of policy for all future activations. -~ :: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, PROVIDING EXTENDED MEDICAL, DENTAL AND VISION COVERAGE FOR EMPLOYEES' DEPENDENTS AS A RESULT OF CITY EMPLOYEES BEING ' :-: CALLED FOR ACTIVE DUTY IN THE UNI'I'~I.) STATES.. MILITARY. of Tukwila is supportive of all United States military personnel who are called to active duty in support of the defense of our nation; end WHEREAS, it is understood that c~ sacrifices are made by those employees who are called to active duty; end WHEREAS, the City of Tukwila wishes to help ease the burden for those employees in the area of medical, dental and vision coverage for their dependents; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City of Tukwila will hereby provide extended medical, dental end vision coverage for en employee's dependents while that employee is serving off active duty as a result of being "called up for service," for a period not to exceed one year from the date the employee is called to active duty. Section 2. The medical, dental and vision benefits shall be at the level end under the terms provided for dependent medical as if the employee were not on active military duty. ' :-~-.. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, wASHINGTON, i.t;.:~: at a regular meai~-tg thereof this day of , 2003. .':': i~!'~:.. Jene E. Cant~. CMC, City Clerk :' ~'~': APPROVED AS TO FORM BY: Filed with the City Clerk: · ~!,~ Passed by the City Council: "' "~* Office of the City Attorney Resolution Number:. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, PROVIDING EXTENDED MEDICAL, DENTAL AND VISION COVERAGE FOR EMPLOYEES' DEPENDENTS WHILE EMPLOYEES ARE ON ACTIVE DUTY MILITARY LEAVE FROM THE CITY DUE TO RESULTS OF THE NEW YORK AND WASHINGTON, D.C. TRAGEDIES. WHEREAS, the City of Tukwila supports all United States military personnel who are called to active duty as a result of the bombing of the World Trade Centers and the Pentagon; and WHEREAS, the City of Tukwila "family has members who are leaving to serve the country as a result of this tragedy; and WHEREAS, the City of Tukwila wishes to help ease the burden for those employees and their families in the areas of medical, dental and vision coverage for the employees' dependents; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. That the City of Tukwila will hereby provide extended medical, dental and vision coverage for employees' dependents while the employee is serving on active duty, for a period not to exceed one year from the date the employee is called to active duty. Section 2. The medical, dental, and vision benefits shall be at the level and under the terms provided to the employees' dependents as if the employee was not on active military duty from the City. Section 3. The premium cost for this coverage shall be paid for by the City of Tukwila. PASSED BY THE CITY caw, OF THgl „CITY OF 'TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2001. Wait Hernandez', Council Presiffent ATTEST/AUTHENTICATED: A _a) ef: -7• 7 l e E. Cantu, CMC, City Clerk OVED TO FORM: By: S Office of the Ci Attorney Filed with the City Clerk: 1=2 1-0 Passed by the City Council: ier 0/ -0 f Resolution Number 475 ['EWER TS•MIL Lv 9 City of Tukwila Washington Resolution No. /175- ......................... Initials ....................... ITEM NO. Meeting Date Prepared by Mayor'slreview Council review i 2/10/03 AD ~,/ _t~. CAS NUMBER: 03-015 I Original Agenda Date: February 10, 2003 Agenda Item Title: A resolution showing intent to reimburse capital expenditures for Tukwila Village and South Park Bridge transfer. Original Sponsor: Council Admin. X Timeline: Approve at 2/18/Q3 Regular Meeting Sponsor's Summary: Resolution required to allow bond proceeds to reimburse expenditures made prior to bond sale; Recommendations: Sponsor: Approve as submitted. Committee: N/A Administration: Same as sponsor. Cost Impact (if known): N/A Fund Source (if known): N/A Meeting Date Action 2/10/03 Meeting Date Attachments 2/10/03 Staff report dated 2/6/03 Proposed resolution MEMORANDUM February 6, 2003 To: Mayor Steve Mullet and City Council c AD From: Alan R. Doerschel, Finance Director Subject: Proposed Bond Issue for 2003 The 2003 Adopted Budget includes bond proceeds for three funds: Golf Course - 000 $5,000,000 Clubhouse Arterial Street - 104 3,000,000 South Park Bridge Facilities - 302 2,450, O00 Tukwila Village $10.450.000 We are waiting until May-June 2003 before the Bond Issue is executed. We already have short- term funds of $3.5 million for the Golf Course construction. However, the Federal Statutes require that a Resolution on Statement by the governing officials declaring that all expenditures to be reimbursed from bond proceeds be executed within sixty (60) days after any such expenditure are made. We made the $3.0 million payment to King County for the South Park Bridge in January and expenditures for Tukwila Village are forthcoming. The attached Resolution, approved by our Bond Counsel, Foster Pepper, will accomplish this requirement. Note that the Resolution authorizes $3.0 million for Tukwila Village due to the delay in starting the project. Also, the 5-year note ($1,450,000) for the property purchase in 1998 by the Hotel/Motel Fund expires on March 1, 2003. I am working with Foster Pepper and Key Bank to find alternative financing options. We will probably need to approve the recommended option at the February 18th or 24th meeting.., more to come. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWTLA, WASHINGTON, DECLARING ITS OFFICIAL INTENT TO REIMBURSE CAPITAL EXPENDITURES IN CONNECTION WITH THE TUKWILA VILLAGE PROJECT AND THE SOUTH PARK BRIDGE TRANSFER TO KING COUNTY FROM PROCEEDS OF A FUTURE BORROWING. WHEREAS, the City of Tukwila, Washington (the "City intends to make expenditures for the projects identified below, from funds that are available, but that are not (and are not reasonably expected to be) reserved, allocated on a long -term basis, or otherwise set aside for those expenditures; and reasonably expects to be reimbursed for those expenditures from proceeds of bonds or other obligations "bonds issued to finance those expenditures; and WHEREAS, certain federal regulations (the "federal reimbursement regulations relating to the use of proceeds of tax- exempt bonds to reimburse the issuer of the bonds for expenditures made before the issue date of the bonds require, among other things, that not later than 60 days after payment of the original expenditure the City (or any person designated by the City to do so on its behalf) declare a reasonable official intent to reimburse those expenditures from proceeds of bonds; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Description of Projects for Which Expenditures are to be Made. The City intends to make (and /or, not more than 60 days before the date of this declaration, has made) expenditures, and reasonably expects to reimburse itself for those expenditures from proceeds of bonds, for the following projects: A. Tukwila Village This project is a continuation of a major effort to revitalize Tukwila International Boulevard with temporary funding available from the General and /or Arterial Street funds. B. South Park Bridge Transfer This project relates to the transfer of the Bridge to King County in exchange for Tukwila assuming their pool in Tukwila along with a $3,000,000 payment to King County. Temporary funding for this payment is from the Arterial Street Fund. Section 2. Maximum Principal Amount of Obligations Expected to be Issued for the Projects The City expects that the maximum principal amount of bonds that will be issued to finance these projects will be $6,000,000. Section 3. Declaration Reasonable. The City Council has reviewed its existing and reasonably foreseeable budgetary and financial circumstances and has determined that the City reasonably expects to reimburse itself for expenditures for the projects from proceeds of bonds because the City has no funds available that already are, or are reasonably expected to be, reserved, allocated on a long-term basis, set aside by the City for those expenditures on the projects. Section 4. Limitations on Uses of Reimbursement Amounts. The City will not, within one year after the expected reimbursement, use amounts corresponding to proceeds received from bonds issued in the future to reimburse the City for previously paid expenditures for the Project in any manner that results in those amounts being treated as replacement proceeds of any tax-exempt bonds, i.e., as a .... ing pl dg inking fund ~ result of be deposited in a reserve fund, e ed fund, s or similar fund (other than a bona fide debt service fund) that is expected to be used to pay prinopal of or interest on tax-exempt bonds. Nor will the City use those amounts in any manner that employs an abusive arbitrage device to avoid arbitrage restrictions. *' Section 5. Date of Declaration. This declaration of official intent shall be dated as of the date of adoption of this resolution. ..4!- Section 6. Ratification and Confirmation. Any actions of the City or its'officers prior to the date thereof and consistent with the terms of this resolution are ratified ' and corLfirmed. Section 7. Effective Date. This resolution shall be in full force and effect from and after its adoption and approval. -- ;~ PASSED BY THE C~.'r 'f COUNCIL OF THE (dfl'¥ OF TUKWILA, WASHINGTON, ?!'-;~ 2003.at a regular meeting thereof this day of , :_:i!~i: A'I-rEST/AUTHENTICATED: ~? r P~ Carter, Council President :~i. ~ Jane E. Cantu, CMC, City Clerk ;;.; APPROVED AS TO FORM BY: . ,~.: Filed with the City Clerk: : .-~. Passed by the City Council: .- ::~ Office of the City Attorney Resolution Number:.