HomeMy WebLinkAboutReg 2003-02-18 COMPLETE AGENDA PACKETREGULAR MEETING
Tuesday, February 18, 2003; 7 p.m. Ord #2014 Res #1513
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
2. PROCLAMATIONS/
APPOINTMENTS
3. CITIZEN
COMMENTS/
CORRESPONDENCE
4. CONSENT AGENDA
5. OLD BUSINESS
6. NEW BUSINESS
Tukwila City Council Agenda
Steven M. Mullet, Mayor
John McFarland, City Administrator
Pam Carter, Council President
Councilmembers: Joe Duffle Dave Fenton'
Jim Haggerton Joan Hernandez
Pamela Linder Richard Simpson
Lodging Tax Advisory Board: Tina Tufts, Position #5.
Pg.5
At this time, you are invited to comment on items that are
not included on this agenda. If you wish to comment on an
item listed on this agenda, please save your comments until
the issue is presented for discussion.
a. Approval of Minutes: February 3, 2003 Regular Meeting.
b. Approval of Vouchers.
a. Resolution extending medical benefits to dependents of Pg. 9
employees called to active duty.
b. Resolution expressing intent to reimburse capital Pg. 13
expenditures for Tukwila Village and South Park Bridge
transfer.
a. Resolution authorizing Mayor to sign an agreement with p 17
Starfire, Inc., establishing a concessionaire agreement for
the purposes of constructing improvements to and
operating activities at the Fort Dent Park athletic facility
(discussion only).
b. Resolution authorizing repayment of loan to Key Bank pg. 63
and interfund loans to accomplish repayment.
c. Award bid for West Valley Highway /Strander P 67
Boulevard intersection improvements project to R. W.
Scott Construction Company in the amount of
$439,034.87.
d. Authorize Mayor to sign Supplement No. 1 with Pg. 77
Entranco, for construction management services on the
West Valley Highway /Strander Boulevard Intersection
Improvement Project in the amount of $60,000.
e. Award Asbestos Abatement Demolition contract to p 91
Wm. Dickson Co., in the amount of $120,926. (including
WSST) and authorize a 10% contingency fee in the
amount of $12,092 for Foster Golf Links Clubhouse.
Tukwila City Council Agenda (Cont.)
Tuesday, February 18, 2003
Page 2
7. REPORTS
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
This notice is available in alternate formats for individuals with disabilities upon advance request.
Reasonable accommodations at public hearings are available with advance notice. Tukwila City Hall is wheelchair accessible.
Please call the City Clerk's office 433- 1800/TDD 248 -2933 if you require assistance.
Agenda is also available at City of Tukwila's website: http:/ /www.ci.tukwila.wa.us
Please be advised that all Tukwila Council Meetings are audio taped.
MOM
4
COUNCIL AGENDA SYNOPSIS
Recommendations:
Sponsor: Confirmation of appointment.
Committee:
Administration: Same as sponsor.
Cost Impact (if known):
Fund Source (if known):
Meeting Date
2/18/2003
Initials
1 Meeting Date 1 Prepared by
1 February 18, 2003 I SO'
I I I
I J I
1
ITEM INFORMATION
CAS Number: 03-016 Maygr's review 1 Council' review
G✓ C,
Original Agenda Date: February 18, 2003
Agenda Item Title: Appointment to Lodging Tax Advisory Board
I Original Sponsor: Council Admin. X
Timeline:
Sponsor's Summary: Appointment of Tina Tufts to Position #5 on the Lodging Tax Advisory Board.
RECORD OF COUNCIL ACTION
1 Meeting Date Action
APPENDICES
Attachments
Memo to Council from Mayor dated 2/4/2003
Application for appointment
ITEM No.
7
6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor
1903
To: City Council
From: Mayor Mullet sly''
Re: Appointment to Lodging Tax Advisory Board
Date: February 4, 2003
It is my pleasure to provide you with the completed application of Tina Tufts to fill vacancy in Position
#5 on the Lodging Tax Advisory Board. Tina is the acting Director of Westfield Shoppingtown
Southcenter, and will fill the position that had previously been occupied by Mikel Hansen.
Unless I hear otherwise from members of the Council before February 12, I will invite Ms. Tufts to the
Regular City Council Meeting on Tuesday, February 18, 2003 to have this appointment confirmed.
Thank you.
/so
encl.
cf: Jane Cantu
Lucy Lauterbach
Alan Doerschel
City of Tukwila
Phone: 206 433 -1800 City Hall Fax: 206- 433 -1833 www.cttukwila.wa.us
I CAS Number: 03-014
Agenda Item Title:
I Original Sponsor:
I Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration: Approve Resolution
Cost Impact Of known): No additional costs
Fund Source (if known):
Meeting Date
02/10/03
Meeting Date
02/10/03
02/18/03
COL1 VCIL AGENDA ST A /PPS'S
Meeting Date
2/10/03
02/18/03
Initials ITEM NO.
I Prepared by 1 Mayor's review Council review 1
Um 1 1 1 4
3M 1 1 Ci?
I I I I
1 1 I
ITEM INFORMATION
Original Agenda Date: February 10, 2003
Extension of Medical Benefits for Dependents of Employees Called to Active Duty
03 -o14
Council X Admin
Existing Resolution 1475 provided for an extension of medical benefits to employees'
dependents when the employee was called to active military duty in support of "9 -11 The
proposed Resolution will extend those benefits to dependents when employees are called to
active duty in response to any declared national emergency.
RECORD OF COUNCIL ACTION
Action
Discussed at C. 0. W.; Council consensus existed to forward the
item to 2/18/03 Regular meeting.
APPENDICES
Attachments
Memo from Administration, Draft Resolution, Resolution 1475
Proposed Resolution Final Format
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, PROVIDING EXTENDED MEDICAL,
DENTAL AND VISION COVERAGE FOR EMPLOYEES'
DEPENDENTS AS A RESULT OF CITY EMPLOYEES BEING
CALLED FOR ACTIVE DUTY IN THE UNITED STATES
MILITARY.
WHEREAS, the City of Tukwila is supportive of all United States military
personnel who are called to active duty in support of the defense of our nation; and
WHEREAS, it is understood that certain sacrifices are made by those employees
who are called to active duty; and
WHEREAS, the City of Tukwila wishes to help ease the burden for those
employees in the area of medical, dental and vision coverage for their dependents;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City of Tukwila will hereby provide extended medical, dental and
vision coverage for an employee's dependents while that employee is serving on active
duty as a result of being "called up for service," for a period not to exceed one year from
the date the employee is called to active duty.
Section 2. The medical, dental and vision benefits shall be at the level and under
the terms provided for dependent medical as if the employee were not on active
military duty.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a regular meeting thereof this day of
2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
lnwnnce benefits for military
City of Tukwila
Washington
Resolution No.
Filed with the City Clerk.
Passed by the City Council:
Resolution Number:
Pam Carter, Council President
CAS Number: 03-015
Initials ITEM NO.
Meeting Date Prepared by 1 Mayor's review I Council review
2/10/03 AD 1 CwJ 1 _C 1
I 2/18/03 AD 1 V 1 LY e,
1908 1 1 t 1
1 1 1
ITEM INZU filON
Original Agenda Date:
03 -015
Agenda Item Title: A resolution showing intent to reimburse capital expenditures for Tukwila Village and
South Park Bridge transfer.
Original Sponsor: Council Admin. X
I Timeline: Approve at 2/18/03 Regular Meeting
Sponsor's Summary: Resolution required to allow bond proceeds to reimburse expenditures made prior to
bond sale.
Recommendations:
Sponsor: Approve as submitted.
Committee: N/A
Administration: Same as sponsor.
Cost Impact (if known): N/A
Fund Source (if known): N/A
Meeting Date
2/10/03
2/18/03
Meeting Date
2/10/03
2/18/03
Attachments
Staff report dated 2/6/03
Proposed resolution
Proposed Resolution Final Format
February 10, 2003
Action
Discussed at C.O.W.; Council concensus existed to forward item
to 2/18/03 "Regular meeting.
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DECLARING ITS OFFICIAL INTENT TO
REIMBURSE CAPITAL EXPENDITURES IN CONNECTION WITH
THE TUKWILA VILLAGE PROJECT AND THE SOUTH PARK
BRIDGE TRANSFER TO KING COUNTY FROM PROCEEDS OF A
FUTURE BORROWING.
WHEREAS, the City of Tukwila, Washington (the "City intends to make
expenditures for the projects identified below, from funds that are available, but that
are not (and are not reasonably expected to be) reserved, allocated on a long -term
basis, or otherwise set aside for those expenditures; and reasonably expects to be
reimbursed for those expenditures from proceeds of bonds or other obligations
"bonds issued to finance those expenditures; and
WHEREAS, certain federal regulations (the "federal reimbursement regulations
relating to the use of proceeds of tax exempt bonds to reimburse the issuer of the
bonds for expenditures made before the issue date of the bonds require, among other
things, that not later than 60 days after payment of the original expenditure the City
(or any person designated by the City to do so on its behalf) declare a reasonable
official intent to reimburse those expenditures from proceeds of bonds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Description of Projects for Which Expenditures are to be Made. The
City intends to make (and /or, not more than 60 days before the date of this
declaration, has made) expenditures, and reasonably expects to reimburse itself for
those expenditures from proceeds of bonds, for the following projects:
A. Tukwila Village This project is a continuation of a major effort to revitalize
Tukwila International Boulevard with temporary funding available from the General
and /or Arterial Street funds.
B. South Park Bridge Transfer This project relates to the transfer of the Bridge
to King County in exchange for Tukwila assuming their pool in Tukwila along with a
$3,000,000 payment to King County. Temporary funding for this payment is from the
Arterial Street Fund.
Section 2. Maximum Principal Amount of Obligations Expected to be Issued
for the Projects. The City expects that the maximum principal amount of bonds that
will be issued to finance these projects will be $6,000,000.
Section 3. Declaration Reasonable. The City Council has reviewed its existing
and reasonably foreseeable budgetary and financial circumstances and has
determined that the City reasonably expects to reimburse itself for expenditures for
the projects from proceeds of bonds because the City has no funds available that
already are, or are reasonably expected to be, reserved, allocated on a long -term basis,
or otherwise set aside by the City for those expenditures on the projects.
Section 4. Limitations on Uses of Reimbursement Amounts. The City will not,
within one year after the expected reimbursement, use amounts corresponding to
proceeds received from bonds issued in the future to reimburse the City for
previously paid expenditures for the Project in any manner that results in those
amounts being treated as replacement proceeds of any tax exempt bonds, i.e., as a
result of being deposited in a reserve fund, pledged fund, sinking fund or similar
fund (other than a bona fide debt service fund) that is expected to be used to pay
principal of or interest on tax- exempt bonds. Nor will the City use those amounts in
any manner that employs an abusive arbitrage device to avoid arbitrage restrictions.
Section 5. Date of Declaration. This declaration of official intent shall be dated
as of the date of adoption of this resolution.
Section 6. Ratification and Confirmation. Any actions of the City or its officers
prior to the date thereof and consistent with the terms of this resolution are ratified
and confirmed.
Section 7. Effective Date. This resolution shall be in full force and effect from
and after its adoption and approval.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, at a regular meeting thereof this day of
2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Filed with the City Qerk:
Passed by the City Council:
Office of the City Attorney Resolution Number:
Pam Carter, Council President
CAS Number: 03-017
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known):
1 Meetins' Date
COUNCIL AGENDA SYNOPSIS
Meeting Date
2/18/03
Initials ITEM ND.
Prepared by I Mayer's review I Council review
I so' 1 116A/ I D'C_
I 1 1 1
1 1 1
1 1 1 I
ITEM INFORMATION
I Original Agenda Date: February 18, 2003
o3 -D
Agenda Item Title: Resolution authorizing Mayor to sign Concessionaire Agreement with Starfire Sports
Original Sponsor: Council Admin XX
Timeline:
Sponsor's Summary:
RECORD OF COUNCIL ACTION
Action
APPENDICES
1 Meeting Date I Attachments
02/18/03 1Memo to City Council dated February 13. 2003
!Draft Resolution and Concessionaire Agreement
'Minutes of 2/11/03 Community and Parks Cmte Meeting
TO: City Council
FROM: Mayor's Office
RE: Starfire Agreement for Use of Fort Dent Park
DATE: February 13, 2003
Earlier this week you were provided a copy of an informal memorandum of
understanding between the Mayor and the Starfire organization concerning the
arrangement for the operation of Fort Dent Park. The memorandum was consummated
with a handshake, was not signed and is not a binding legal document. It did, however,
give us a firm starting point upon which to finalize a concessionaire agreement for
development and use of the park.
The Community and Parks Committee reviewed the memorandum at their meeting on
February 11 and gave general approval to the concept. They were advised that we would
bring the draft concessionaire agreement and accompanying Resolution to the full council
as a discussion item at the next meeting.
It should be noted that Starfire has strongly requested that review be accomplished as
expeditiously as possible to allow for a decision that could facilitate construction
completion by late next fall. Pending your direction at that time, we would create a final
version for consideration on February 24 as a Special Meeting agenda item.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AUTHORIZING THE MAYOR TO SIGN AN
AGREEMENT WITH STARFIRE, INC., A PRIVATE, NON PROFIT
ORGANIZATION, TO CONSTRUCT AND OPERATE RECREATION
FACILITIES AT FORT DENT PARK.
WHEREAS, the City of Tukwila has assumed ownership of the Fort Dent Regional
Athletic Facility from King County, due to their inability to financially support the
operations and maintenance of that facility; and
WHEREAS, the City of Tukwila does not desire to leave the facility in a closed
status, but does not currently possess the fiscal resources to support this regional
facility; and
WHEREAS, it is the desire of the City of Tukwila to re -open the park and make it
available to the public as a first -class recreational facility; and
WHEREAS, Starfire, Inc., a private, non -profit corporation, has approached the
City and proposed to operate the park as a public recreational facility, and to construct
at their expense, improvements to the facility to enhance its value as a multi-use
facility;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to sign an agreement on behalf of the City of
Tukwila with Starfire, Inc., establishing a concessionaire agreement for the purposes of
constructing improvements to, and operating activities at the Fort Dent Park Athletic
Facility.
Section 2. The Agreement shall be substantially in the form attached hereto. The
Mayor is authorized to approve non substantive changes to the agreement that facilitate
its administration without further authorization. Such changes shall be provided to the
City Council in a timely manner for their information.
PASSED BY THE CTTY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular meeting thereof this day of
2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Starflre Agreement 2/03
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Pam Carter, Council President
Draft 2 -13 -03
AGREEMENT
BETWEEN
CITY OF TUKWILA
AND
STARFIRE SPORTS
ARTICLE 1. RECITALS AND FINDINGS 1
1.1 PARK 1
1.2 INTERGOVERNMENTAL AGREEMENT 1
1.3 PRIVATE OPERATION AND DEVELOPMENT 1
1.4 STARFIRE 1
1.5 FACILITIES 2
1.6 NO PARTNERSHIP 2
1.7 PREMISES 2
1.8 CITY POLICE POWER 2
1.9 PARKING 2
1.10 FINANCING 2
1.11 CONTINUED PARK AND RECREATION USE 3
ARTICLE 2. GROUND AND USE GRANT 3
2.1 PREMISES 3
2.2 POSSESSION, QUIET ENJOYMENT COVENANTS 3
ARTICLE 3. TERM OF AGREEMENT 4
3.1 TERM 4
3.2 OPTION TO RENEW 4
ARTICLE 4. STARFIRE OBLIGATIONS 4
4.1 AGREEMENT 4
4.2 NoT -FoR- PROFIT 4
4.3 INVESTMENT 4
4.4 ATHLETIC CENTER BUILDING 4
4.5 FIELDS -TURF 5
4.6 FIELDS GRASS 5
4.7 STADIUM 5
4.8 SOFTBALL FIELDS 5
4.9 EDUCATION SCHOLARSHIPS 5
4.10 CITY 4 TH OF JULY CELEBRATION 6
4.11 STARFIRE LIAISON 6
4.12 FACILITIES AND PREMISES 6
4.13 ENTRY BY CITY 7
4.14 HEALTH INSPECTIONS 7
4.15 MAINTENANCE, REPAIR, IMPROVEMENTS 7
4.16 SIGNS 9
4.17 UTILITIES 9
4.18 HAZARDOUS SUBSTANCES 9
4.19 RISK OF Loss 10
ARTICLE 5 CITY OBLIGATIONS 10
5.1 AGREEMENT 10
5.2 PICNIC PLAY AREAS STORMWATER 11
5.3 STREETS PARKING 11
5.4 LEVEE TRAILS 11
5.5 NAMING RIGHTS- SIGNS- ZONING 11
5.6 DIRECTIONAL SIGNS 11
5.7 LIQUOR LICENSE 12
5.8 PUBLIC SAFETY 12
AGREEMENT
50367676.02
TABLE OF CONTENTS
Page
5.9 PERMITTING 12
5.10 CITY LIAISON 12
5.11 PROMOTION 12
5.12 FEES AND CHARGES 12
ARTICLE 6. DESIGN CONSTRUCTION OF PREMISES 13
6.1 DESIGN 13
6.2 BUILDING SITE PLANS /ACCESS EASEMENT 13
6.3 CONSTRUCTION /SITE WORK/FENCING 13
6.4 CONSTRUCTION DEADLINES 13
6.5 FAILURE TO MEET CONSTRUCTION DEADLINES/TIME OF ESSENCE 14
6.6 STORMWATER DRAINAGE, SEWER, WATER LINES 14
6.7 DEVELOPMENT AND CONSTRUCTION FEES EXPENSES 14
6.8 NOT A PUBLIC WORKS PROJECT 15
6.9 No LIENS 15
6.10 INSURANCE AND INDEMNIFICATION REQUIREMENTS DURING CONSTRUCTION 16
ARTICLE 7. FINANCING SECURITY INTERESTS 17
7.1 FINANCING No CITY OBLIGATION 17
7.2 MORTGAGES GENERALLY 17
7.3 SECURITY INTEREST IN PREMISES AGREEMENT /CONSENT 18
7.4 LENDER's RELIANCE ON TERM 18
7.5 SURRENDER OF THE COLLATERAL 19
7.6 NOTICE OF DEFAULT AND LENDER'S RIGHTS 19
7.7 RIGHT TO ASSIGN 20
7.8 DISPOSITION. OF INSURANCE 20
7.9 RIGHT TO PARTICIPATE IN LITIGATION 20
7.10 INCORPORATION OF LENDER'S PROTECTION PROVISIONS 21
7.11 RIGHT TO REMOVE COLLATERAL 21
7.12 NOTICES 21
ARTICLE 8. TERMINATION 21
8.1 FAILURE TO PERFORM 21
8.2 DEFAULT 22
8.3 REMEDIES ARE CUMULATIVE 23
8.4 DESTRUCTION OF PREMISES Sc USE OF INSURANCE PROCEEDS 23
8.5 DUTIES UPON TERMINATION 23
8.6 EMINENT DOMAIN 24
ARTICLE 9. GENERAL CONDITIONS 25
9.1 RELATIONSHIP OF PARTIES 25
9.2 NOTICES 25
9.3 REPORTS INFORMATION 26
9.4 PERMITS, LICENSES, TAXES, FEES 26
9.5 INSURANCE 27
9.6 HOLD HARMLESS, INDEMNIFICATION, INDUSTRIAL INSURANCE 28
9.7 SUCCESSORS ASSIGNS 28
9.8 BANKRUPTCY 29
9.9 COMPLIANCE WITH LAWS 29
9.10 NONDISCRIMINATION 30
9.11 CHOICE OF LAW VENUE 30
9.12 COSTS ATTORNEYS' FEES 30
9.13 MODIFICATION 30
9.14 CHANGE IN LAW/RENEGOTIATION 30
9.15 FORCE MAJEURE 31
9.16 WAIVER 31
AGREEMENT II
5036767602
9 17 ILLEGAL PROVISIONS $EVERABILITY 31
9.1$ ARTICLE HEADINGS, GENDER, NUMBER 31
9.19 ENTIRE AGREEMENT 32
9.20 COUNTERPARTS 32
9.21 RECORDING 32
Exhibit A Description of PREMISES
Exhibit B Preliminary Building and Site Plans
Exhibit C Starfire Sports FACILITIES
Exhibit D Legal Description of PARK
AGREEMENT
50367676.02
111
AGREEMENT
50367676.02
1.1 Park.
1.4 STARFIRE.
1.5 Facilities.
AGREEMENT
THIS AGREEMENT "Agreement is entered into effective the 1 day of
March, 2003 (the `EFFECTIVE DATE by and between the CITY OF TUKWILA, a
Washington municipal corporation "CITY and STARFIRE SPORTS, a Washington
non profit corporation "STARFIRE The CITY and STARFIRE are referred to
collectively as the "PARTIES."
In consideration of the promises, covenants, and provisions set forth in this
Agreement, the PARTIES agree as follows:
Article 1. RECITALS AND FINDINGS
The CITY is owner of the property commonly described as Fort Dent Regional
Park (the "PARK legally described in Exhibit D.
1.2 Intergovernmental Agreement.
The CITY acquired the PARK through an INTERGOVERNMENTAL LAND
TRANSFER AGREEMENT BETWEEN KING COUNTY AND THE CITY OF
TUKWILA (January 3, 2003; the, "INTERGOVERNMENTAL AGREEMENT in part
as a result of King County's lack of sufficient, stable revenues to manage and maintain its
parks, open space and recreational facilities.
1.3 Private Operation and Development.
At the time the CITY acquired the PARK from King County, the CITY intended
to provide for private operation, maintenance and further development of a portion of the
PARK, consistent with the INTERGOVERNMENTAL AGREEMENT.
STARFIRE has the experience, ability, and resources to develop and operate park
athletic, recreation and associated facilities "FACILITIES at the PARK. STARFIRE
intends to develop a regional facility for soccer, softball and other athletic and
recreational uses, and to provide scholarships, grants and aid to underprivileged people
throughout King County.
The PARTIES intend this Agreement to be a ground and use concession and
licenses granting to STARFIRE the exclusive rights to develop, construct, and operate
FACILITIES, as described more fully in attached Exhibit C. STARFIRE may operate
Page 1 of 31
concessions and impose fees and charges within these areas of the PARK, described
herein, and which said PARK areas will remain property of the CITY.
1.6 No Partnership.
The PARTIES agree that no joint venture or partnership is formed as a result of
this Agreement.
1.7 Premises.
STARFIRE will be responsible for the design and construction of the
FACILITIES and exterior landscaping (hereinafter collectively referred to as the
"PREMISES blending with the PARK setting. All improvements to the PREMISES
will become property of the CITY at the termination of this Agreement.
By entering this Agreement, the CITY does not waive any of its police power
authority and shall retain final permits for the PREMISES.
1.9 Parking.
The CITY, and not STARFIRE, will be responsible to provide adequate parking
to support the PREMISES and its operations.
1.10 Financing.
1.10.1 STARFIRE will be responsible for obtaining all necessary
financing for the development and operation of the PREMISES.
1.10.2 It is mutually understood by the PARTIES that any lender who
provides financing to STARFIRE solely for the development and operation of the
PREMISES will require this Agreement as protection and security for lender "lender
The term "lender" shall also mean the successors and assigns of the lender.
1.10.3 The CITY will acknowledge and consent to lender taking a first
position security interest in this Agreement and the PREMISES; lender taking an
assignment of the right, title, claim and interest of STARFIRE in this Agreement; lender
obtaining the right of substitution for STARFIRE, lender taking possession of the
PREMISES; lender operating the PREMISES pursuant to the terms of this Agreement;
and/or, lender selling, assigning and/or transferring STARFIRE's interest in this
Agreement and/or the PREMISES;
AGREEMENT
50567676.02
1.8 City Police Power.
Page 2 of 31
This Agreement and uses authorized herein are consistent in all respects with
King County Resolution No. 34571 and the Intergovernmental Agreement. All
covenants and restrictions contained in the INTERGOVERNMENTAL AGREEMENT,
and deed(s) transferring PARK to CITY are incorporated in this Agreement.
2.1.1 CITY hereby grants to STARFIRE an exclusive lease and use
concession of ground, for the development, construction, and operation, of the
PREMISES as described in Exhibit A attached hereto and incorporated by reference.
Preliminary building and site plan is shown in Exhibit B, attached hereto and
incorporated by reference. Any and all development, construction, and improvements of
and to the PREMISES are owned by STARFIRE subject to security interest of lender, if
any. At the termination of this Agreement, other than as a result of condemnation
proceedings, the then existing improvements to the PREMISES will become the property
of and owned by the CITY.
2.1.2 The common address of the PREMISES is 6800 Fort Dent Way,
Tukwila WA, 981898.
Except as provided in Articles 4.10 4.13 herein, STARFIRE shall be entitled to
exclusive possession and use of the PREMISES upon commencement of the development
and construction of the PREMISES as defined by Article 6.4 herein. Upon taking
possession of the PREMISES, and subject to STARFIRE's continuing performance and
city's remedies under Agreement, STARFIRE shall peaceably and quietly have, hold, and
enjoy the PREMISES at all times during the full term of this Agreement. Every covenant
in this Agreement shall be deemed and treated to be a covenant running with the
PREMISES during the full term of the Agreement, and shall extend to the heirs, legal
representatives, successors, and assigns of the PARTIES. No change in CITY'S
ownership of the PREMISES, or rights to the payments hereunder, however
accomplished, shall operate to enlarge the obligations or reduce the rights of STARFIRE.
No change in CITY's ownership of the PREMISES shall be binding upon STARFIRE for
any purpose until STARFIRE shall have been given notice thereof.
The term of this Agreement shall be forty (40) years, commencing upon the
EFFECTIVE DATE.
AGREEMENT
50367676.02
1.11 Continued Park and Recreation Use.
2.1 PREMISES.
2.2 Possession. Ouiet Eniovment Covenants.
3.1 Term.
Article 2. GROUND AND USE GRANT
Article 3. TERM OF AGREEMENT
Page 3 of 31
AGREEMENT
50367676.02
3.2 Option to Renew.
The CITY and STARFIRE may renew this Agreement, contingent upon
STARFIRE full compliance with the terms and conditions of this Agreement and CITY's
written agreement to renew. The PARTIES may modify the Agreement during the term,
as a condition of renewal, or during a renewal term, consistent with Section 9.13..
Article 4. STARFIRE OBLIGATIONS
4.1 Agreement.
STARFIRE agrees to the terms and conditions of this Agreement.
4.2 Not- For Profit.
STARFIRE will serve as the supervisory not for profit corporation for
enhancement and ongoing operation of the FACILITIES.
4.3 Investment.
STARFIRE will raise and invest $6 million in capital expenditures for the
enhancement of the FACILITIES.
4.4 Athletic Center Building.
STARFIRE will construct an athletic center building with two indoor soccer
facilities and associated uses to provide training programs, league play, and tournaments
to the youth and adults of the CITY and surrounding areas.
4.5 Fields Turf.
STARFIRE will construct three new lighted FIFA— sized, championship quality
synthetic turf soccer fields and make these fields available to the youth and adults on
teams from the CITY and surrounding areas.
4.6 Fields Grass.
4.6.1 STARFIRE will improve and maintain three grass soccer fields
and make these fields available to the youth and adults on soccer teams from the CITY
and surrounding areas.
4.6.2 STARFIRE will maintain for the CITY the existing, northern most
soccer field outside of the PREMISES, consistent with such standards applicable to other
grass soccer fields maintained by STARFIRE within the PREMISES.
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4.7 Stadium.
STARFIRE will install new seating, new FIFA -sized championship quality
synthetic turf, and lights for a soccer stadium and make the stadium available to the youth
and adult teams from the CITY and surrounding areas.
4.8 Softball Fields.
STARFIRE may sublease the softball fields to a not for profit organization to
enhance and operate the FACILITIES' softball fields and make these fields available to
CITY -based leagues and tournaments, as well as regional and national tournaments.
4.9 Education Scholarships.
4.9.1 STARFIRE will provide athletic skills, educational and
development programs STARFIRE will also provide team fee scholarships for
disadvantaged youths from the CITY and surrounding areas.
4.9.2 STARFIRE, as part of it's community involvement program, will
provide scholarships, grants, awards, and other benefits to the underprivileged. The
CITY shall be entitled to designate scholarship recipients up to an aggregate amount
equal to 12% of the amount set aside annually by STARFIRE for such scholarships but
not to exceed $25,000 per year. Amounts not designated by the CITY in a calendar year
shall be available for designation by STARFIRE throughout the community.
Additionally, the CITY may request STARFIRE's consideration of requests in excess of
the amounts set forth in this section for STARFIRE's discretionary scholarship and award
program
STARFIRE will make all outdoor fields within the PREMISES available for use
by the CITY during the annual 4`h of July celebration.
Upon request by CITY, STARFIRE will provide a dedicated contact person and
liaison with the CITY for all permit and license applications, changes, and variances to
complete the FACILITIES in an expedited manner.
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4.10 City 4 of Julv Celebration.
4.11 STARFIRE Liaison.
4.12 Facilities and Premises.
STARFIRE will be fully responsible for all costs of improvement, operation and
maintenance of the PREMISES, except as described in Section 5, below.
4.12.1 Incidental Uses
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STARFIRE may provide and /or authorize concessions, to include but not be
limited to food and beverages; sale of' incidental items directly related to the use of the
FACILITIES including, but not limited to, athletic equipment, clothing, awards and
related merchandise; soap, shampoo, sundries and supplies; and, day- care /babysitting,
fitness, training and gym activities.
4.12.2 Security and Nuisance During Use
STARFIRE shall take reasonable precautions in securing the PREMISES during
the full term of this Agreement. STARFIRE shall use the PREMISES for no unlawful
purposes and shall not use or occupy the PREMISES in any manner, which would
constitute a public nuisance or violate State or CITY laws.
4.12.3 Operating Hours Activities
The availability of recreational opportunities for CITY residents is a material
consideration for this Agreement. Accordingly and during the full term of this
Agreement, STARFIRE shall continuously conduct and carry on STARFIRE's permitted
uses and shall keep the PREMISES open for business and cause STARFIRE's business to
be conducted therein during the usual business hours of each and every business day as
mutually agreed upon. This provision shall not apply if the PREMISES should be closed
and the business of STARFIRE is temporarily suspended on account of labor strikes,
lockouts, or similar causes beyond the reasonable control of STARFIRE, or for
maintenance, remodeling, repair, or renovation as approved by the CITY in writing
(including approvals of any construction schedules.) STARFIRE covenants and agrees to
provide sufficient personnel, and to keep the PREMISES adequately stocked with
merchandise, recreational equipment, fixtures, and facilities so as to conduct its business
in accordance with sound business practice. STARFIRE, in order to keep its business
commitments, shall be in operation in accordance with sound business practice.
4.13 Entry by CITY.
CITY may enter the PREMISES at all times to inspect; provide services required
hereunder; post notices of STARFIRE's noncompliance with the provisions of this
concession, all without being deemed a constructive eviction. Any person or persons who
may have an interest in the purpose of CITY's visit may accompany CITY. CITY has the
right to use any and all means that CITY deems proper to open doors and gates in an
emergency in order to obtain entry to the PREMISES.
4.14 Health Inspections.
STARFIRE shall not knowingly commit or willfully permit to be committed any
act or thing contrary to the rules and regulations prescribed by the local board of health,
or which shall be contrary to the laws, rules or regulations of any federal, state or
municipal authority. STARFIRE shall allow the King County Health Department to make
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regular and ordinary inspections of the PREMISES as said health department may deem
proper.
4.15 Maintenance. Renair. Improvements.
4.15.1 Maintenance
STARFIRE shall, at its sole cost and expense, clean and maintain the PREMISES,
and make repairs, restorations, and replacements to the PREMISES, including without
limitation the heating, ventilating, air conditioning, mechanical, electrical, and plumbing
systems, structural roof, walls, and foundations, roof coverings, sprinkling and irrigation
systems, playing surfaces and the fixtures and appurtenances to the PREMISES as and
when needed to preserve them in "first class" condition and repair (less normal wear from
use) throughout the full term. STARFIRE shall further keep in repair and maintain as
necessary all machinery, equipment and facilities necessary for the playing of sports and
the comfort of players. STARFIRE shall paint the exterior of the buildings (except the
metal) with such frequency as may be required to maintain their good, clean appearance.
All such repairs, restorations, and replacements will be in quality and workmanship at
least equal to the original work or installations. If STARFIRE fails to make such repairs,
restorations, or replacements within ninety (90) days of written notice by CITY, CITY
may make them at the expense of STARFIRE and such expense will be paid by
STARFIRE within fifteen (15) days after delivery of a statement for such expense.
4.15.2 Sidewalks Maintenance
At its sole cost and expense, STARFIRE shall maintain any sidewalks on the
PREMISES in good and presentable condition during the full term of this Agreement,
shall be responsible for correcting any unsafe conditions, and shall be responsible for the
removal of ice and snow from the sidewalks.
4.15.3 Janitorial Services
At its sole cost and expense, STARFIRE shall keep the PREMISES clean, and
shall provide sufficient janitorial services to maintain a tidy appearance on and about the
PREMISES. STARFIRE shall provide landscaping maintenance services such that
landscaping on the PREMISES remains healthy, attractive, and well maintained.
4.15.4 Repair of Damage
In the event any damage or injury shall occur to the PREMISES of any kind or
nature whatsoever, STARFIRE shall promptly cause said damage or injury to be fully
repaired at STARFIRE's own cost and expense. In the event STARFIRE fails to
accomplish such repairs within fifteen (15) days of receipt of written notice by the CITY,
then in that event CITY may, but is not required to, enter the PREMISES and accomplish
such repairs and bill STARFIRE who will pay the bill within fifteen (15) days after
delivery of a statement for such expense.
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4.15.5 Improvements
STARFIRE shall be solely responsible for providing adequate funding for any
alterations or improvements as provided in this Agreement and such alterations or
improvements shall be made without cost to the CITY, except as provided in Section 5.3.
4.15.6 Alterations of PREMISES after Construction
After such time as the PREMISES have been completed and accepted as defined
above, STARFIRE shall not make any material alteration to the PREMISES including
any changes to the landscaping, without the CITY's prior written consent, such consent
to not be unreasonably withheld.
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4.16 Signs.
STARFIRE may place and maintain signs upon the PREMISES in accordance
with the sign ordinance of the CITY.
4.17 Utilities.
4.17.1 Utility Services and Expense
STARFIRE will pay for all water, gas, garbage, sewage, electricity, telephone,
and other utilities and communications services used by STARFIRE on the PREMISES,
whether or not such services are billed directly to STARFIRE. STARFIRE will also
procure, or cause to be procured, without cost to the CITY, any and all necessary permits,
licenses, or other authorizations required for the lawful and proper installation and
maintenance upon the PREMISES of utility appurtenances and appliances for use in
supplying such utilities and services to and upon the PREMISES. The CITY, upon
request of STARFIRE, and at the sole expense and liability of STARFIRE, will join with
STARFIRE in any application required for obtaining or continuing any such services,
provided that such services do not violate any other applicable provision of this
Agreement. The CITY shall not be held liable for any injury, loss, or damage caused by
or resulting from any interruption or failure of utility services due to any cause
whatsoever, except the CITY's sole negligence. STARFIRE shall not be entitled to any
offset, reduction, or return of consideration as a result of any interruption or failure of
services.
4.17.2 Trash Garbage
STARFIRE shall place all trash and garbage into such areas and containers as are
designed and intended to accommodate the trash and garbage generated within or on the
PREMISES. STARFIRE shall not allow trash and/or garbage to accumulate such that a
nuisance or health hazard results.
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4.18 Hazardous Substances.
4.18.1 Definition
As used herein, the term "Hazardous Substance" means any hazardous, toxic, or
dangerous substance, waste, or material, which is or becomes regulated under any
federal, state, or local statute, ordinance, rule, regulation, or other law now or hereafter in
affect pertaining to environmental protection, contamination, or cleanup.
4.18.2 Information
STARFIRE shall keep upon the PREMISES, in a location accessible to CITY, on
request during normal business hours, copies of all reports regarding hazardous or toxic
materials in the PREMISES that STARFIRE has provided to any governmental agency in
the previous quarter. STARFIRE shall, upon request and at STARFIRE's expense,
provide CITY with a copy of any such report as to which CITY request a copy. In the
event of any accident, spill, or other incident involving hazardous or toxic matter that
STARFIRE is required to report to any governmental agency, STARFIRE shall
immediately report the same to the CITY and supply CITY with all information and
reports with respect to the same, together with STARFIRE's clean-up or remediation plan
and schedule. If such clean-up or remediation plan is not acceptable to CITY in CITY's
sole discretion, CITY may so notify STARFIRE and, upon 48 hours prior written notice
(or without notice if so required by an emergency) may enter on the PREMISES to
conduct the cleanup or remediation and charge STARFIRE the costs thereof. All
information described herein shall be provided to CITY regardless of any claim by
STARFIRE that it is confidential or privileged, provided that the CITY shall not publish
or disclose the information to any third party except as pursuant to Chapter 42.17 RC W.
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4.18.3 Indemnification
STARFIRE agrees to hold harmless, protect, indemnify, and defend CITY from
and against any damage, loss, claim, or liability, INCLUDING Attorney's fees and costs,
resulting from STARFIRE's use, disposal, transportation, generation, and/or sale of any
Hazardous Substances. The CITY agrees to hold harmless, protect, indemnify, and
defend STARFIRE from and against any damage, loss, claim, or liability, including
attorney's fees and costs, resulting from (a) Hazardous Substances existing on the
PREMISES as of the EFFECTIVE DATE of this Agreement; or (b) Hazardous
Substances thereafter used, disposed of, or generated on the PREMISES by the CITY.
These indemnities will survive the termination of this Agreement, whether by expiration
of the Term or otherwise.
4.19 Risk of Loss.
All personal property of any kind or description whatsoever on the PREMISES
shall be at STARFIRE's sole risk, and CITY shall not be liable for any damage done to,
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or loss of, such personal property. However, STARFIRE is not responsible for losses or
claims of stolen property during the CITY's use periods.
Article 5. CITY OBLIGATIONS
5.1 Agreement.
CITY agrees to the terms and conditions of this Agreement.
5.2 Picnic Play Areas Stormwater.
The CITY will maintain all existing picnic, barbecue, restrooms, play and other
community access areas located within the PARK that are not part of the PREMISES,
including water retention facilities and lift stations, consistent with such standards
applicable to other municipal parks owned and operated by the CITY.
5.3 Streets Parking.
5.3.1 The CITY will maintain all streets, bridges, and parking areas,
including landscaping, located within or adjacent to or providing access to and egress
from the PARK and the PREMISES, consistent with applicable CITY standards.
5.3.2 The CITY will be responsible to provide adequate parking to
support the PREMISES and its operations.
The CITY will maintain, or cause to be maintained by others, the levee and trails
outside the PREMISES but within the PARK, consistent with applicable CITY and King
County standards.
5.5.1 The CITY grants to STARFIRE all rights to PREMISES naming,
and advertising. Provided, however, the reference "Tukwila," "City of Tukwila," or
other reference to "Tukwila" as approved by the CITY shall be incorporated into names
and signage when feasible. The CITY agrees to work with STARFIRE to modify the
sign code to facilitate appropriate signage for the PREMISES and its events.
5.5.2 The CITY agrees to work with STARFIRE to modify the zoning
code to facilitate the development of any FACILITIES not otherwise permitted outright
under the zoning code.
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5.4 Levee Trails.
5.5 Naming Rights Signs Zoning.
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5.6 Directional Signs.
The CITY will install directional signage to the FACILITIES as appropriate in
various locations throughout the CITY.
5.7 Liquor License.
The CITY will support STARFIRE obtaining a liquor license for the
FACILITIES through the established City Council approval process.
5.8 Public Safety.
The CITY will provide police and fire services to the PARK and the PREMISES
consistent with applicable CITY standards.
5.9 Permitting.
The CITY will attempt to expedite all permits, licenses and other municipal
approvals required for completion and operation of the FACILITIES.
The CITY will provide a dedicated contact person and liaison with STARFIRE
for all permit and license applications, changes, and variances to complete the
FACILITIES in an expedited manner.
The CITY's tourism and marketing department will use its best efforts to promote
and support the FACILITIES within the business community for the benefit of CITY and
the enhanced recreational use of the Park.
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5.10 City Liaison.
5.11 Promotion.
5.12 Fees and Charges.
CITY grants and authorizes STARFIRE to establish and collect rents, fees and
charges, and retain all revenues, including special event/tournament parking revenues, for
use of FACILITIES; excluding the 4 of July. Provided, however, STARFIRE will be
subject to the City Parking Tax.
Article 6. DESIGN CONSTRUCTION OF PREMISES
6.1 Design.
6.1.1 STARFIRE shall retain a licensed architect or licensed
professional engineer, registered in the State of Washington, who shall design the
FACILITIES and exterior landscaping (the PREMISES), which shall visually blend with
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the setting. The CITY shall have the right to approve the final design of the PREMISES
consistent with established CITY zoning and/or design code.
6.1.2 Where required by applicable provisions of law, STARFIRE
shall comply with the Americans with Disabilities Act of 1990 (ADA) in the design,
construction, and operation of the PREMISES.
6.2 Building Site Plans /Access Easement.
STARFIRE shall retain a licensed architect or licensed professional engineer,
registered in the State of Washington, to prepare building and site plans for the
PREMISES, which shall reference the structure, utilities generally, and landscape plan.
The CITY shall have the right to approve the final building and site plans, such approvals
to not be unreasonably withheld. Upon its approval of the final building and site plans,
the CITY will grant to STARFIRE an access easement from the PREMISES to the public
right -of -way. Upon being granted, the access easement shall run for the term of this
Agreement and shall be part of the PREMISES.
6.3 Construction /Site Work/Fencing
STARFIRE shall be solely responsible for all development and construction of
the PREMISES and shall be responsible for the site work, all required permits and
grading. STARFIRE shall properly barricade the work area and install signage directing
unauthorized person from entering onto the building site during any phase of
development or construction. Unless otherwise agreed fencing shall be placed around the
work area. In addition, the building site shall be kept in a clean and organized condition
during development periods. STARFIRE shall be responsible for site security, traffic and
pedestrian warnings at the site during the development and construction phases
6.4 Construction Deadlines.
6.4.1 STARFIRE shall be required to commence development of the
PREMISES within six (6) months of the EFFECTIVE DATE of this Agreement.
Commencement of development of the PREMISES is defined as that date upon which
STARFIRE files its first application for a project permit, as defined in
RCW 36.70B.020(4).
6.4.2 STARFIRE shall be required to complete the development and
construction of the PREMISES within one (1) year of the EFFECTIVE DATE of this
Agreement. Completion of the development and construction of the PREMISES is
defined as that date upon which all final occupancy permits are obtained by STARFIRE
for all structures on the PREMISES.
6.4.3 STARFIRE may phase construction of FACILITIES on the
PREMISES. PROVIDED, within one (1) year of commencement of construction, the
FACILITIES shall have completed construction sufficient to provide, for use under this
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Agreement, athletic and recreation fields in a condition and to an extent in excess of that
provided at PARK as of the EFFECTIVE DATE.
6.5 Failure to Meet Construction Deadlines /Time of Essence.
6.5.1 Except as provided in Section 9.15 herein, it is mutually
understood and agreed that failure by STARFIRE to meet the development and
construction deadlines shall constitute a material breach of this Agreement by
STARFIRE and the CITY, at its option, can terminate this Agreement for cause pursuant
to Article 8. Time is of the essence with this Agreement.
6.5.2 Notwithstanding Section 6.4 and 6.5.1, STARFIRE's obligation
to commence construction shall not begin until the CITY has issued its building permit
for the FACILITIES.
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6.6 Stormwater Drainage. Sewer. Water Lines.
STARFIRE will be responsible for relocating storm drains, sewers, and water
lines to the PREMISES, as required to complete development and construction of the
PREMISES.
6.7 Development and Construction Fees Expenses.
6.7.1 STARFIRE shall be responsible for obtaining and paying for
necessary permits, fees, and expenses associated with the development and construction
of the PREMISES. In addition, STARFIRE shall be responsible for any additional costs
for inspections billed to the CITY by any government agency, including but not limited
to the City of Tukwila, King County, or the State of Washington.
6.7.2 Notwithstanding Section 6.7.1, STARFIRE shall not be obligated
to pay permit fees, CITY utility connection charges (if any), and expenses, including any
transportation impact or environmental mitigation fees in an aggregate amount in excess
of $100,000.00 excluding utility meter fees. CITY shall be responsible for any such fees
in excess of the amount set forth in this Section 6.7.2.
6.8 Not a Public Works Proiect.
6.8.1 The development and construction of the PREMISES is not a
public works project requiring the payment of prevailing wages. STARFIRE is the
developer and the CITY is not an owner, partner, joint venturer, nor maintains any other
business relationship with STARFIRE. The CITY is not involved with, nor has any
responsibilities for, the biding, contracting or operations of the PREMISES and will
occupy no space in or enjoy use of the PREMISES. STARFIRE does not deem itself
required to pay prevailing wages nor will STARFIRE be obligated to pay or to contract
for prevailing wages or any other standard of payment controls associated with this
project. This provision is a material part of the consideration for this Agreement.
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6.8.2 The project signage and all literature, advertising by either the
CITY or STARFIRE shall not indicate in any manner that this is a CITY project,
contract, or other misleading statement indicating that this project is a public work project
directly or indirectly.
6.9 No Liens.
Except liens and encumbrances of any lender pursuant to Article 6 herein, it is
mutually understood and agreed that STARFIRE shall have no authority, express or
implied, to create or place any lien or encumbrance of any kind or nature whatsoever
upon, or in any manner to bind, the interest of the CITY in the fee interest in the
PREMISES retained by CITY or the PARK, or to charge the rentals payable hereunder
for any claim in favor of any person dealing with STARFIRE, including those who may
furnish materials or perform labor for any construction or repairs, and each such claim
shall affect and each such lien shall attach to, if at all, only the right and interest granted
to STARFIRE by this Agreement. If any such liens are filed, CITY may, without
waiving its rights and remedies for breach, and without releasing STARFIRE from its
obligations hereunder, require STARFIRE to post security in form and amount
reasonably satisfactory to CITY or cause such liens to be released by any means CITY
deems proper, including payment in satisfaction of the claim giving rise to the lien.
STARFIRE shall pay to CITY upon demand any sum paid by CITY to remove the liens.
Further, STARFIRE agrees that it will save and hold the CITY harmless from any and all
loss, cost, or expenses based on or arising out of the asserted claims or liens, except those
of the lender, against this Agreement or against the right, title, and interest of the CITY in
the PREMISES and the PARK or under the terms of this Agreement, including
reasonable attorney's fees and costs incurred by CITY in removing such liens, and in
enforcing this paragraph. Additionally, it is mutually understood and agreed that this
paragraph is intended to be a continuing provision applicable to future repairs and
improvements after the initial construction phase.
6.10 Insurance and Indemnification Requirements During Construction.
6.10.1 Indemnification Hold Harmless
STARFIRE shall require its construction contractors and subcontractors to
defend, indemnify and hold the CITY, its officers, officials, employees and volunteers
harmless from any and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the CITY.
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6.10.2 Commercial General Liability Insurance
The STARFIRE shall require its construction contractors to procure and maintain,
for the duration construction of the facility, insurance against claims for injuries to
persons or damage to property, which may arise from or in connection with the
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performance of the work hereunder by the construction contractors and subcontractors,
their agents, representatives, employees or subcontractors. All said policies shall name
the City of Tukwila as an additional named insured and shall include a provision
prohibiting cancellation or reduction in the amount of said policies except upon thirty
(30) days prior written notice to the CITY. The STARFIRE shall require its construction
contractors to maintain minimum commercial general liability insurance limits of no less
than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000
products completed operations aggregate limit.
6.10.3 Builders Risk Insurance
The STARFIRE shall require its construction contractors to procure and maintain,
for the duration construction of the facility, Builders Risk insurance covering interests of
the CITY and the construction contractor in the work. Builders Risk insurance shall be
on a all -risk policy form and shall insure against the perils of fire and extended coverage
and physical loss or damage including flood and earthquake, theft, vandalism, malicious
mischief, collapse, temporary buildings and debris removal. This Builders Risk
insurance covering the work will have a deductible of $5,000 for each occurrence, which
will be the responsibility of the construction contractor. Higher deductibles for flood and
earthquake perils may be accepted by the CITY upon written request by STARFIRE and
written acceptance by the CITY. Any increased deductibles accepted by the CITY will
remain the responsibility of the construction contractor. The Builders Risk insurance
shall be maintained until final acceptance of the work by STARFIRE. The STARFIRE
shall require its construction contractors to maintain Builders Risk insurance in the
amount of the completed value of the project with no coinsurance provisions.
6.10.4 Subcontractors
The STARFIRE shall require its construction contractors to include all
subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the same insurance requirements as stated herein for the construction contractor.
The STARFIRE shall furnish the CITY with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the Commercial General Liability insurance of the construction
contractor before commencement of the work. Before any exposure to loss may occur,
STARFIRE shall file with the CITY a copy of the Builders Risk insurance policy that
includes all applicable conditions, exclusions, definitions, terms and endorsements related
to this project.
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6.10.5 Verification of Coverage
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Article 7. FINANCING SECURITY INTERESTS
7.1 Financing No CITY Obligation.
7.1.1 STARFIRE shall be solely responsible for all financing
requirements for all construction, maintenance, repairs, or subsequent improvements to
the PREMISES. The CITY shall be under no obligation directly or indirectly to pay for
any labor, material, or improvement associated with the PREMISES except as provided
herein or mutually agreed upon. STARFIRE shall, in applying and obtaining financing,
inform any lender that the CITY has no financial obligations associated with the
construction, maintenance, repairs or subsequent improvements to the PREMISES.
7.2 Mortgages Generally.
STARFIRE, and its successors and assigns, shall have the unrestricted right to
mortgage its interests under this Agreement, subject, however, to the limitations herein.
As used herein, "Leasehold Mortgage" shall include any such mortgage(s) or deed(s) of
trust on the Estate created by this Agreement; "Purchase Money Mortgage" shall include
any Mortgage granted to STARFIRE (or STARFIRE's successors) in connection with the
sale of the interest in this Agreement; and "Estate" shall mean the estate of STARFIRE
created by this Agreement upon and subject to all the terms and conditions of this
Agreement. Any such Mortgage shall be subject to the rights of CITY hereunder in
accordance with all the terms and conditions of this Agreement. In no circumstances and
under no condition shall CITY's fee interest in the PARK be encumbered by, subject to
or subordinate to a Mortgage.
7.3 Security Interest in PREMISES Agreement /Consent.
The CITY consents to the grant, transfer, pledge and assignment of any and all
right, title, claim, interest of STARFIRE in and to this Agreement and in the PREMISES,
and in any building facility, personal property and fixtures in the PREMISES
"Collateral to lender for financing purposes. The CITY shall recognize lender's first
priority security interest in the Collateral and the CITY hereby subordinates any and all
interest of the CITY in said Collateral to lender. STARFIRE acknowledges that the
CITY will not grant any security interest to any lender in CITY real property nor will the
CITY allow any encumbrance of any kind or nature whatsoever upon, or in any manner
on its title to CITY real property. In the event of default by STARFIRE to lender, in
addition to all its rights and remedies available at law and equity, lender may enforce
and/or foreclose its security interest/interests in the Collateral. CITY agrees that in
connection with any such default, and all without further consent of CITY, lender may:
7.3.1 Acquire STARFIRE's interest in the Collateral either by a deed
in Lieu of foreclosure or actual foreclosure;
7.3.2 Rent and/or grant a ground and use concession of the
PREMISES subject to this Agreement pending foreclosure of the Collateral by lender;
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7.3.3 Assign, sell and/or transfer the Collateral in whole or in part to
any person or entity;
7.3.4 Take possession of any or all of the Collateral, obtain right of
substitution for STARFIRE and operate said Collateral; and/or
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7.3.5 Appoint a receiver.
7.4 LENDER's Reliance on Term.
The CITY acknowledges that STARFIRE, in making application for financing,
may be required to have an assurance that the terms of this Agreement will extend
beyond the term of the financing term. By its signature to this Agreement, the CITY
confirms its authority to provide the forty (40) year Agreement term conditioned solely
upon STARFIRE maintaining current payments and remaining in full compliance with
the terms and conditions of this Agreement. Additionally, the CITY acknowledges that,
after any original financing commitments by STARFIRE have been satisfied, these
financing provisions shall be applicable to all future advances or financing required by
STARFIRE and used solely for the improvements and repairs of the PREMISES.
7.5 Surrender of the Collateral.
No surrender of Collateral or the PREMISES subject to this Agreement or any
other act of STARFIRE shall be deemed to terminate this Agreement. CITY will not
terminate this Agreement voluntarily by agreement with STARFIRE unless lender has
been previously notified in writing and has consented to the termination in writing. This
Agreement shall not be amended or modified unless lender has been previously notified
in writing and has consented to such amendment or modification in writing.
7.6 Notice of Default and Lender's Rights.
7.6.1 Notice of Default
If STARFIRE defaults under this Agreement or if any event occurs which would
give CITY the right to terminate, modify, amend or shorten the term of this Agreement,
CITY shall take no steps to exercise any right it may have under this Agreement without
first giving lender written notice of such default in accordance with Article 7.12 below.
A copy of each and every notice of default served or sent by CITY or its agent to or upon
STARFIRE pursuant to this Agreement shall be sent contemporaneously to lender in
accordance with Article 7.12 below. Such notice of default shall specify the event or
events of default then outstanding and the time period at the end of which the indicated
action would become effective.
7.6.2 Termination for Monetary Default
Page 17 of 31
If the notice of default given by CITY to lender relates to a monetary default and
STARFIRE has not cured such monetary default within thirty (30) days after lender
receives the notice and STARFIRE's failure to cure results in CITY desiring to terminate
this Agreement, CITY may terminate this Agreement if such monetary default is not
cured by either STARFIRE or lender within forty -five (45) days after lender receives the
notice of default.
7.6.3 Termination for Non- Monetary Default
If the notice of default given by CITY to lender relates to a non monetary default
and STARFIRE has not cured, or diligently pursued curing, such non monetary default
within thirty (30) days after lender receives the notice, CITY shall take no action to
terminate this Agreement if:
a. Within sixty (60) days after CITY's notice to lender regarding STARFIRE's
failure to cure (or failure to diligently pursue a cure) lender notifies CITY of its
intent to realize upon its security interest and commences realization within sixty
(60) days thereafter, and diligently pursues realization; and
b. Lender pays CITY at time of notification all monies or performances due that
may be in default up to the day lender notifies CITY of lender's intent and further
pays or performs all consideration that accrues during the period after lender so
notifies CITY and completes such other performances that may be required or
come due under this Agreement.
CITY shall not terminate this Agreement because of STARFIRE's breach of any terms of
this Agreement relating to the solvency of STARFIRE or the institution of any
bankruptcy, insolvency, receivership or related action by or against STARFIRE as long
as lender cures any default under this Agreement by STARFIRE as provided herein,
except that lender shall not be required to cure any defaults relating to solvency of
STARFIRE.
7.7 Right to Assign.
Lender shall have the right to assign its interest in the Collateral. Upon the
purchaser's, assignee's or transferee's assumption and agreement to perform and be
bound by all of the terms of this Agreement, lender shall be relieved from further liability
under this Agreement. If a lender finances the purchaser, assignee or transferee, said
lender shall be subject to all obligations as set forth in this Agreement.
AGREEMENT
50367676.02
7.8 Disoosition of Insurance.
Should the Collateral suffer any loss which is covered by casualty insurance, and
the insurance proceeds are used to restore any improvements made by STARFIRE, CITY
agrees that STARFIRE and lender shall have the right to such proceeds so long as none
of CITY'S property, utilities or other services therein are damaged or such damages are
Page 18 of 31
repaired. In the event the CITY's land is substantially damaged and STARFIRE's
improvements have been repaired, CITY shall only participate in the insurance proceeds
to the extent necessary to repair and restore CITY's land and any of CITY'S
improvements on or in the ground to the same condition the land was at the
commencement of this Agreement, or in the same condition at the time of the casualty.
Other than as described herein, CITY shall have no claim to insurance proceeds that are
attributable to STARFIRE's interest in the Collateral.
7.9 Right to Participate in Litigation.
Lender shall have the right to participate in any litigation, arbitration or dispute
directly affecting the Collateral or interest of STARFIRE or lender therein, including,
without limitation, any suit, action, arbitration proceeding, condemnation proceeding or
insurance claim. CITY, upon instituting or receiving notice of any such litigation,
arbitration or dispute will promptly notify lender of the same
7.10 Incorporation of Lender's Protection Provisions.
Lender shall be a beneficiary of all rights of STARFIRE herein including but not
limited to the warranty, indemnity, hold harmless, choice of law and venue, costs and
attorney's fees as provided herein.
In the event lender exercises its rights under its Collateral and realizes upon the
Collateral, CITY agrees that lender is entitled to remove the Collateral, including but not
limited to building facility, furniture, movable trade fixtures and equipment, from the
PREMISES at any reasonable time and that the Collateral shall remain personal property
even though the trade fixtures may be affixed to or placed upon the PREMISES. In the
event lender so realizes on its Collateral, CITY waives any right, title, claim, lien or
interest in the Collateral.
All notices, copies of notices, consents or other communications to lender given
under this Agreement to lender must be in writing and shall be effective when received.
Such communications shall be given in person to an officer of lender, addressed to lender
at an address as provided by lender.
AGREEMENT
50367076 02
7.11 Right to Remove Collateral.
7.12 Notices.
Page 19 of 31
Article 8. TERMINATION
8.1 Failure to Perform.
8.1.1 Obligation to Perform
Nothing herein shall imply any duty upon CITY to do any work, which under any
provision of this concession STARFIRE may be required to perform, and the
performance thereof by CITY shall not constitute a waiver of STARFIRE's default.
CITY shall not in any event be liable for inconvenience, annoyance, and disturbance in
its activities in the PARK, however shall not permit a loss of business, or other damage to
STARFIRE by reason of its actions pertaining to the PARK.
8.1.2 Payments to Other Parties
Except as otherwise expressly provided hereunder, all obligations of STARFIRE
under this Agreement will be performed by STARFIRE at STARFIRE's sole cost and
expense. If STARFIRE fails to pay any sum of money owed to any party other than
CITY for which STARFIRE is liable hereunder, or if STARFIRE fails to perform any
other act on its part to be performed hereunder, and such failure continues for ten days
after notice thereof by CITY, CITY may, without waiving or releasing STARFIRE from
its obligations, make any such payment or perform any such other act to be made or
performed by STARFIRE. STARFIRE shall pay CITY, on demand, all sums so paid by
CITY and all necessary incidental costs, together with interest thereon at the lesser of 1'A
percent per month or the maximum rate permissible by law, from the date of such
payment by CITY.
8.2 Default.
8.2.1 CITY's Default
CITY will not be in default unless CITY fails to perform an obligation within
sixty (60) days after notice by STARFIRE, which notice must specify the alleged breach;
provided that if the nature of CITY's obligation is such that more than sixty (60) days are
reasonably required for cure, then CITY will not be in default if CITY commences to
cure within sixty (60) days of STARFIRE's notice and thereafter diligently pursues
completion and completes performance within a reasonable time.
8.2.2 STARFIRE's Default
The occurrence of any one or more of the following events constitutes a default
under this Agreement by STARFIRE: (1) STARFIRE shall be in default of the
performance of any covenants, conditions, or provisions of this Agreement, other than the
covenants for the payment of consideration required by this Agreement, where such
failure continues for a period of sixty (60) days after written notice is given by CITY
provided that if the nature of STARFIRE's obligations is such that more than sixty (60)
AGREEMENT Page 20 of 31
5036767602
days are reasonably required for cure, STARFIRE will not be in default if STARFIRE
commences to cure within sixty (60) days of CITY's notice and thereafter diligently
pursues completion and completes performance within a reasonable time; or (2)
STARFIRE shall be adjudged a bankrupt, make a general assignment for the benefit of
creditors, or take the benefit of any insolvency act, or if a permanent receiver and trustee
in bankruptcy shall be appointed for STARFIRE's estate and such appointment is not
vacated within sixty (60) days; or (3) PREMISES become vacant or deserted for a period
of sixty (60) days; or (4) if this Agreement shall be assigned or the PREMISES sublet
other than in accordance with the terms of this AGREEMENT and such default is not
cured within thirty (30) days after written notice to STARFIRE; or (5) STARFIRE shall
fail to make any payment when due, or fail to make any other payment required
hereunder when due, when that failure is not cured within thirty (30) days after mailing of
written notice thereof by CITY.
8.2.3 Default for Other Cause
This Agreement may be immediately terminated for other cause by a party if the
other party substantially fails to perform its obligations under this Agreement, through no
fault of the terminating party, and the non performing party does not commence
correction of the failure of performance within sixty (60) days of the terminating party's
sending notice to the non performing party.
8.3 Remedies Are Cumulative.
Remedies under this Agreement are cumulative; the failure to exercise on any
occasion any right shall not operate to forfeit such remedy.
8.4 Destruction of PREMISES Use of Insurance Proceeds.
8.4.1 Unless otherwise mutually agreed by the PARTIES, in the event
the PREMISES are destroyed or injured by fire, earthquake, or other casualty, then
STARFIRE shall proceed to rebuild and restore the PREMISES, or such part thereof as
maybe injured as aforesaid. In the event of any loss covered by the insurance policies
described and required pursuant to Article 9.5.1 herein, unless this Agreement shall be
terminated as provided herein, the proceeds of such insurance policies shall be used by
STARFIRE first to rebuild and restore the PREMISES and replace the improvements,
fixtures, and equipment, which may be damaged or destroyed by such casualty.
8.4.2 Notwithstanding the forgoing, in the event the PREMISES are
destroyed by fire, earthquake or other casualty STARFIRE may elect to restore the
PREMISES to a condition equivalent to or better than existed as of the EFFECTIVE
DATE, and terminate the AGREEMENT without further obligation except as otherwise
provided in this Agreement.
AGREEMENT Page 21 of 31
50367676.02
8.5 Duties upon Termination.
Upon termination of this agreement, and unless otherwise arranged, STARFIRE
shall remove from the PARK all its personal property, goods, and effects. In the event
that STARFIRE fails to perform this duty at termination, the CITY may cause such
removal to be made and said personal property, goods, and effects to be stored, the cost
and expense to be paid by STARFIRE. It is mutually understood and agreed that the real
property constituting the PREMISES of this Agreement is the real property of the CITY
and that all improvements to said real property shall revert to the CITY at the termination
of this Agreement.
8.6 Eminent Domain.
The following rules shall govern the rights and duties of the PARTIES in the
event of interference with STARFIRE's use on possession of the PREMISES as a result
of the exercise of eminent domain or private purchase in lieu thereof.
8.6.1 Rights of Termination
If the whole of the PREMISES shall be taken for any public or quasi public use
under any statute or by right of eminent domain, or by private purchase in lieu thereof,
then this Agreement shall automatically terminate as of the date that title shall be taken.
If more than twenty -five percent (25 of the PREMISES shall be so taken and if the
taking renders the remainder thereof unusable for the purposes for which the PREMISES
were concessioned, then CITY and STARFIRE shall each have the right to terminate this
Agreement on thirty (30) days notice to the other given within ninety (90) days after the
date of such taking. Provided, however, that if the CITY is exercising its rights of
eminent domain, a fair value shall be placed on this Agreement and the PREMISES with
the compensation thereof awarded solely to STARFIRE, or lender pursuant to its security
interest, if any.
8.6.2 Non Termination
If any part of the PREMISES shall be so taken and this Agreement is not
terminated, then the CITY shall, at its own cost and expense, restore the remaining
portion of the PREMISES to the extent necessary to render it reasonably suitable for the
purposes for which it was concessioned.
8.6.3 Compensation
The compensation awarded or paid upon such a total or partial taking of the
PREMISES and/or this Agreement shall belong to and be apportioned between the CITY
and STARFIRE in accordance with their respective interests under this Agreement as
determined by a court of competent jurisdiction. Additionally, STARFIRE may prosecute
any claim directly against the condemning authority for the costs of removal of the
goodwill, stock, trade fixtures, furniture and other personal property belonging to
AGREEMENT Page 22 of 31
50367676 02
STARFIRE. CITY shall have no claim to condemnation proceeds that are attributable to
STARFIRE's interest in the Collateral, nor shall lender gave any interest in CITY's
condemnation proceeds, if any.
Article 9. GENERAL CONDITIONS
9.1 Relationship of PARTIES.
9.1.1 Independent Status
The PARTIES intend that an independent relationship shall be created by this
Agreement. Nothing contained herein shall create the relationship of principal and agent
or of partnership or of joint venture between the parties hereto, and neither the method of
computation of consideration nor any other provision contained herein shall be deemed to
create any relationship between the parties hereto other than the relationship of CITY as
granting a ground and use concession to STARFIRE. STARFIRE has the experience,
ability, and resources to develop and operate the FACILITIES and is performing
independent functions and responsibilities within its field of expertise. STARFIRE, its
personnel and agents are independent contractors and not employees of the CITY. No
agent, employee, servant, or representative of STARFIRE shall be deemed to be an
employee, agent, servant or representative of the CITY. STARFIRE and its personnel
have no authority to bind the CITY or to control the CITY's employees. As an
independent contractor, STARFIRE is responsible for its own management. The CITY's
administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over STARFIRE or its personnel.
9.1.2 No Third Party Rights Created
It is mutually understood and agreed that this Agreement is solely for the benefit
of the PARTIES hereto and gives no right to any other party except as provided by
Article 7 herein.
9.13 Joint Venture /Partnership
It is mutually understood and agreed that no joint venture or partnership formed
as a result of this Agreement.
9.2 Notices.
Except as provided in Article 7 herein, any notice required or permitted hereunder
must be in writing and will be effective upon the earlier of personal delivery or three days
after being mailed by certified mail, retum receipt requested, addressed to STARFIRE or
to CITY at the address for that party designated herein. Either party may specify a
different address for notice purposes by written notice to the other, except that CITY may
in any event use the PREMISES as STARFIRE's address for notice purposes. All notices
shall be delivered to the following addresses:
AGREEMENT Page 23 of 31
50367676.02
CITY Address
City of Tukwila
Attn: City Administrator
6200 Southcenter Boulevard
Tukwila, WA 98188
9.3 Renorts Information.
9.4 Permits. Licenses. Taxes. Fees.
9.4.2 Taxes Fees
STARFIRE Address
Starfire Sports
Attn: Christopher Slatt
P.O. Box 48299
Burien, WA 98148 -0299
When requested by the CITY, STARFIRE shall famish periodic reports and
documents on matters covered by this Agreement. The reports and documents shall be
furnished in the time and form requested. STARFIRE shall maintain accounting records
in accordance with Generally Accepted Accounting Principles (GAAP) for non profit
entities.
9.4.1 Permits, Licenses, Other Documents
STARFIRE shall possess a current Tukwila Business License and shall obtain all
regulatory licenses and permits, including all construction and building permits,
necessary to fulfill STARFIRE's obligations under this Agreement at STARFIRE's sole
expense. Each party agrees to execute such additional or other documents as may be
required to fully implement the intent of this Agreement.
As an independent contractor, STARFIRE shall be solely responsible for all taxes,
fees and charges incurred, including but not limited to license fees, business and
occupation taxes, workers' compensation and unemployment benefits, all federal, state,
regional, county and local taxes and fees, including income taxes, property taxes, permit
fees, operating fees, surcharges of any kind that apply to any and all persons, facilities,
property, income, equipment, materials, supplies or activities related to STARFIRE's
obligations under this Agreement.
AGREEMENT
50367676.02
9.4.3 Leasehold Excise
CITY shall be responsible for payment of leasehold excise tax, if any, under this
Agreement.
9.4.4 Admissions Tax
The CITY acknowledges that STARFIRE, as a non -profit entity, is not subject to
the CITY's admission tax. In the event the CITY's admissions tax is made applicable to
non profit entities, including STARFIRE, all amounts collected and paid by STARFIRE
Page 24 of 31
to CITY as admission taxes shall be a credit against (i.e., deducted from) amounts
otherwise payable by STARFIRE to CITY under this Agreement.
9.5 Insurance.
9.5.1 Fire, Earthquake, Casualty Insurance
STARFIRE agrees that, at all times during the full term of this Agreement and at
its own expense, STARFIRE shall, at its sole cost and expense, maintain in full force and
effect adequate fire, flood, earthquake, and other casualty coverage covering the
PREMISES and its contents, including all personal property, fixtures, improvements.
Such policy shall include a replacement cost endorsement. STARFIRE shall obtain and
file with the CITY's Risk Manager a Certificate of Insurance evidencing such coverage.
All such insurance coverage shall include a thirty-clay cancellation notice to STARFIRE
and the CITY. Adequacy of coverage is defined as insurance sufficient to restore the
PREMISES to its pre casualty condition.
9.5.2 Liability Insurance
Prior to the commencement date of this Agreement, STARFIRE, at its own
expense shall obtain and file with the CITY's Risk Manager a Certificate of Insurance
evidencing commercial general liability insurance coverage "CGL providing coverage
of at least $1,000,000 per occurrence and $1,000,000 general aggregate. This Certificate
of Insurance shall be subject to approval by the CITY's Risk Manager as to company,
terms and coverage, and said approval shall not be unreasonably withheld. The CGL
shall name the CITY as an additional insured and must fully protect the CITY from any
and all claims and risks and losses in connection with any activities or omissions by
STARFIRE by virtue of this Agreement. The CGL policy shall remain in full force and
effect at STAREIRE's sole expense for liability for property damage or personal injury
that may occur in connection with activities or omissions by STARFIRE, and provide
coverage for the full term of this Agreement. STARFIRE shall insure that the CITY's
Risk Manager is given thirty calendar days prior written notice, by certified mail, of any
cancellation, lapse, reduction or modification of such insurance.
9.5.3 Release and Waiver of Subrogation
Any policy of insurance carried by either CITY or STARFIRE pursuant to any
obligation under this Agreement, shall, to the extent available, contain a waiver of
subrogation clause on the part of the insurer. Such waiver shall apply to damages to
adjacent property. Notwithstanding any other provision of this Agreement, neither CITY
nor STARFIRE shall be liable to the other party or to any insurance company (by
subrogation or otherwise) insuring the other party for any loss or damage to any building,
structure or tangible personal property of the other occurring in or about the PREMISES
or PARK, even though such loss or damage might have been occasioned by the
negligence of such party, its agents or employees, if such loss or damage is covered by
property insurance issued by an insurance carrier authorized or licensed by the Insurance
AGREEMENT
50367676.02
Page 25 of 31
Commissioner of the State of Washington to issue lines of insurance, benefiting the party
suffering such loss or damage or was required under the terms of this Agreement to be
covered by insurance by the party covering the loss.
9.6 Hold Harmless. Indemnification. Industrial Insurance.
9.6.1 Hold Harmless Indemnification
Each party hereto agrees to be responsible and assumes liability for its own
wrongful or negligent acts or omissions, or those of its officers, agents, or employees to
the fullest extent required by law Each party agrees to save, indemnify, defend, or hold
the other party harmless against all liability, loss, damages, and expenses, including costs
and attorney's fees, resulting from actions, claims and lawsuits arising or alleged to have
arisen, in whole or in part, out of or in consequence of the acts or failures to act of the
other party, its employees, its subcontractors, its agents, or its assigns, which arise in any
way out of the performance of this Agreement. In the case of negligence of both the
CITY and STARFIRE, any damages allowed shall be levied in proportion to the
percentage of negligence attributable to each party, and each party shall have the right to
seek contribution from the other party in proportion to the percentage of negligence
attributable to the other party.
9.6.2 Industrial Insurance
The PARTIES have specifically negotiated STARFIRE's waiver of its immunity
under Title 51 RCW, which is hereby waived for purposes of STARFIRE's
indemnification and hold harmless of the CITY, including the duty to defend. This
provision shall be inapplicable to the extent such action, claim, or lawsuit is judicially
found to arise solely from the acts or failures to act of the CITY.
AGREEMENT
50367676.02
9.7 Successors Assiens.
9.7.1 The CITY and STARFIRE each agree to be bound to the other
party in respect to all covenants, agreements, and obligations contained in this
Agreement. Except as provided in Article 7 and 9.7.2 herein, neither party shall assign
the Agreement in part or as a whole, without the written consent of the other. Except as
provided in Article 4.8 herein, STARFIRE shall not sublease any of the PREMISES,
without written notice to and approval of the CITY.
9.7.2 The CITY acknowledges that STARFIRE is authorized under
this Agreement, without further CITY approval, to enter into space leases, rental
agreements, and/or grant sub- concessions within the PREMISES for individual facility
operations; food and beverage services; athletic equipment operation, sales and service;
and, similar supporting concessions consistent with Section 4.12.1.
9.7.3 When requested, approval by the CITY of a subcontract or
assignment shall not be unreasonably withheld.
Page 26 of 31
9.7.4 In the event of an assignment, subcontracting, or delegation of
duties, STARFIRE shall remain responsible for the full and faithful performance of this
Agreement and the assignee, subcontractor, or other obligor shall also become
responsible to the CITY for the satisfactory performance of the services, facilities, or
equipment assumed. The CITY may condition approval upon the delivery by the
assignee, subcontractor, or other obligor of its covenant to the CITY to fully and
faithfully complete the requirements or responsibility undertaken under this Agreement.
9.7.5 Notwithstanding the foregoing, provided STARFIRE is not in
default, STARFIRE may assign its interest in this Agreement without seeking CITY's
consent to a parent or subsidiary. Except as otherwise provided herein, all of the
covenants, conditions, and provisions of this Agreement are binding upon and inure to
the benefit of the PARTIES and their respective heirs, personal representatives,
successors, and assigns.
Except as provided in Article 7 herein, PARTIES agree that if STARFIRE is
adjudged bankrupt, either voluntarily or involuntarily, then this AGREEMENT, at the
option of the CITY, may be terminated effective on the day and at the time the
bankruptcy petition is filed.
AGREEMENT
50367676.02
9.8 Bankruptcy.
9.9 Comnliance with Laws.
STARFIRE, its officers, employees, and agents shall comply with applicable
federal, state, county, and local laws, statutes, rules, regulations, and ordinances, in
performing its obligations under this Agreement. Such compliance shall include abiding
by all applicable federal, state and local policies to ensure equal employment opportunity
based on ability and fitness to all persons regardless of race, creed, color, national origin,
religion, sex, physical handicaps or age. STARFIRE shall comply with applicable laws
pertaining to employment practices and employee treatment. Conditions of the Federal
Occupational Safety and Health Act of 1970 (OSHA), the Washington Industrial Safety
and Health Act of 1973 (WISHA), and standards and regulations issued under these Acts
must be complied with. STARFIRE agrees to indemnify and hold harmless the CITY
from all damages assessed for STARFIRE's failure to comply with the Acts and
Standards issued thereunder. STARFIRE is also responsible for meeting all pertinent
local, state and federal health and environmental regulations and standards applying to
any operation in the performance of this Agreement.
9.10 Nondiscrimination.
PARTIES shall not discriminate in employment or services to the public on the
basis of race, color, national origin, sex, religion, age, marital status, or disability, except
for employment actions based on bona fide occupational qualification.
Page 27 of 31
9.11 Choice of Law Venue.
This Agreement shall be interpreted according to the laws of the State of
Washington. Any judicial action to resolve disputes arising out of this Agreement shall
be brought in King County Superior Court.
9.12 Costs Attorneys' Fees.
In any action brought to enforce any provision of this Agreement, including
actions to recover sums due or for the breach of any covenant or condition of this
Agreement, or for the restitution of the PREMISES to the CITY or eviction of
STARFIRE during the term or after expiration thereof, the substantially prevailing party
shall be entitled to recover from the other party all reasonable costs and reasonable
attorney's fees incurred, including the fees of accountants, appraisers, and other
professionals, at trial or on appeal, and without resort to suit.
9.13 Modification.
This Agreement may only be modified by written instrument signed by both
PARTIES.
The PARTIES agree that changes in federal, state or local laws or regulations that
materially modify the terms and conditions of the Agreement and result in a detrimental
change in circumstances or a material hardship for either party in performing this
Agreement may be the subject of a request by a requesting party to renegotiate this
Agreement or negotiate Agreement amendments and the responding party agrees to
renegotiate fairly with the requesting party.
Provided that all other requirements of this Agreement are met, any party shall not
be deemed to be in default and shall not be liable for failure to perform under this
Agreement if that party's performance is prevented or delayed by acts of God including
landslides, lightning, forest fires, storms, floods, freezing and earthquakes, civil
disturbances strikes or labor interference, acts of the public enemy, wars, blockades,
public riots, breakage, explosions, accident to machinery, equipment or materials,
unavailability of required materials, governmental restraint or other causes, whether of
the kind enumerated or otherwise, which are not reasonably within the control of that
obligated party "Force Majeure"). If as a result of a Force Majeure event, an obligated
party is unable wholly or partially to meet its obligations under this Agreement, it shall
give the other party promptly written notice of the Force Majeure event, describing it in
reasonable detail. The obligated party's obligations under this Agreement shall be
suspended, but only with respect to the particular component of obligations affected by
the Force Majeure and only for the period during which the Force Majeure exists.
AGREEMENT
50367676.02
9.14 Chance in Law /Renegotiation.
9.15 Force Maieure.
Page 28 of 31
STATE OF WASHINGTON
ss.
COUNTY OF KING
I certify that I know or have satisfactory evidence that STEVEN M. MULLET is
the person who appeared before me, and said person acknowledged that she signed this
instrument, on oath stated that she was authorized to execute the instrument and
acknowledged it as the Mayor of the CITY OF TUKWILA to be the free and voluntary
act of such party for the uses and purposes mentioned in the instrument.
Given under my hand and official seal this day of
STATE OF WASHINGTON
ss.
COUNTY OF KING
On this day of 2001, before me personally appeared
CHRISTOPHER G. SLATT, to me known to be the CHAIRMAN of STARFIRE
SPORTS, a not for profit Washington corporation, that executed the within and
foregoing instrument and acknowledged the said instrument to be the free and voluntary
act and deed of said corporation for the uses and purposes therein mentioned, and on oath
stated that he was authorized to execute and in fact executed said instrument on behalf of
the corporation.
Given under my hand and official seal this
AGREEMENT
50367676.02
Type/Print Name
Notary Public in and for the
State of Washington residing at
My Commission expires
day of 2003.
Type/Print Name
Notary Public in and for the
State of Washington residing at
My Commission expires
Page 31 of 31
2003.
City of Tukwila 1,;;
APPLICATION FOR APPOINT
i c._ M�,,
I wish to be considered for a pp ointment to the following `f `i L''. L?
wing board or commission: s �C�
'F'
Arts Commission ❑Highway 99 Task Force park Commis;
0 Board of Adjustment 0 Human Services Board 0 Planning Commission
O Civil Service Commission 0 Library Advisory Board 0 Sister City Committee
O Community -Oriented Policing Citizens Advisory Board 0 Economic Development Advisory Board
Lodging Tax Advisory Committee
Approximately how many hours each month can you devote to City business? 4-1 D
Other Comments
Signature: U nap
hAhl\
Please return completed form to:
Office of the Mayor
6200 Southcenter Boulevard
Tukwila, Washington 98188
Name: Tnd
Address: 1j33 Ant.ttl an-kr Tu.ILWi) cv
Please check all that apply to you within the Tukwila city limits
O Resident 0 Residential property owner 0 Renter
Business owner /manager" 0 School district representative 0 High school student
Present Employer. WI skci as d NC Pn'o±.t 1N2 f-i LIA Shit Ota.t n4mon &dh a/AD.0
Address to 3 3 94 over, Ti xit in Phone 2 o L 24 {Q 042 3
Phone Z614 2 41e Z3
Zip Code: ci f I c K
Hobbies/Interests: Sating i7ncar g Tv a.V; I� AAA
J
Have you previously served on one of the Boards or commissions above? 0 Yes 121, No
Please explain:
Date available for appointment
Available to attend evening meetings: 0 Yes 0 No
Daytime ineetings? Yes 0. No
An applicant's political position has no bearing on his /her appointment to a board or commission
Availability is irnportant;a time commitment is required
013
If you have questions regarding this application or would
like more information about any of the City's boards and
commissions, please call the Mayor's Office at 4331850.
Failure to enforce any provision of this Agreement shall not be deemed a waiver
of that provision. No waiver of any right or obligation of either party hereto shall be
effective unless in writing, specifying such waiver, executed by the party against whom
such waiver is sought to be enforced. Waiver of any right or power arising out of this
Agreement shall not be deemed waiver of any other right or power.
Should any part of this Agreement be found void, illegal, or unenforceable, the
balance of the Agreement shall remain in full force and effect.
Article paragraph headings are not to be construed as binding provisions of this
concession; they are for the convenience of the PARTIES only. The masculine,
feminine, singular and plural of any word or words shall be deemed to include and refer
to the gender and number appropriate in the context.
This Agreement and its Exhibits constitutes the entire agreement between the
PARTIES, and the PARTIES acknowledge that there are no other agreements, written or
oral, that have not been set forth in the text of this Agreement.
This Agreement may be executed simultaneously in two or more counterparts,
each of which shall be deemed an original, but all of which together shall constitute one
and the same instrument.
9.16 Waiver.
9.17 Illegal Provisions Severabilitv.
9.18 Article Headings, Gender. Number.
9.19 Entire Agreement.
9.20 Counterparts.
9.21 Recording.
Upon the execution of this Agreement the CITY will cause this Agreement to be
recorded with the land use records of King County, Washington.
IN WITNESS WHEREOF, this Agreement has been entered into between the
City of Tukwila and Starfire Sports as of the 1 day of March, 2003.
AGREEMENT
50367676.02
By:
Page 29 of 31
STARFIRE SPORTS
a not for profit Washington corporation
APPROVED AS TO FORM:
City Attomey
ATTEST:
City Clerk
LIST OF EXHIBITS
By:
Exhibit A Description of PREMISES
Exhibit B Preliminary Building and Site Plans
Exhibit C Starfire Sports FACILITIES
Exhibit D Legal Description of PARK
AGREEMENT
50767676.02
Christopher G. Slatt, Chairman
CITY OF TUKWILA
a Washington municipal corporation
Page 30 of 31
Steven M. Mullet, Mayor
AGREEMENT
50367676.02
EXHIBIT A
Description of PREMISES
The PREMISES consist of the FACILITIES (as defined at Exhibit 0 and exterior
landscaping but does not include the fee ownership of the PARK real property (see
Exhibit Dl upon which the PREMISES are located), and as shown in the attached
graphic.
Exhibit A
Exhibit B Preliminary Building Site Plan
STARFIRE FACILITY BOUNDARY
FIELD 5
c
SOFTBALL COMPLEX
AVJNTENANCE FACILRIES
GREEN RNER a P J I G P ,fj r DETFNTIDN PoI
FIELD 7 /J 1. Eirislitc; +l>1
AV' FIELD 3 FIELD 4
AC 7 I� STARFIRE ATHLETIC J �1
�<C/ CENTER
ACCESS
BRIDGE
1
jOFTBALL
1
GREEN RIVER
ft
ACCESS.
BRIDGE 7
?TAY AREAS
FIELD 1
GREEN RMR --T`
LEVEE
AGREEMENT
50367676.02
EXHIBIT D
Legal Description of PARK
Exhibit D
Community and Parks Committee
February 11, 2003
Present: Joan Hernandez, Chair; Joe Duffie, Pam Carter (for Jim Haggerton),
Bruce Fletcher, Rick Still, Steve Lancaster, Minnie Dhaliwal, John
McFarland, Lucy Lauterbach; Dennis Robertson
1. Foster Clubhouse Demolition Bids for demolition of the clubhouse were opened
today, and the low bidder of seven bidders was Wm Dickson Co. Their price was a little
higher than anticipated, but it includes additional grading and clearing that would have
been done in the construction phase, so the additional money is coming from the
construction phase for that. Rick said Dickson has been around for 25 years, and he
had worked with them at a previous job where they had done good work. Some trees
from the golf course can be used at Codiga Farm. A private party is buying the kitchen
equipment at the clubhouse for $3,000, so new equipment will be purchased for the new
clubhouse kitchen. The city will own the equipment, and the concessionaire will lease it
to pay it down, at which time the city will buy it back at its depreciated cost.
Recommend bid award to Regular Meeting.
2. Manufacturina and Industrial Center Studv The Council had asked for
information about allowing offices in the industrial area of Tukwila, so additional studies
were done. King County Planning Policies have recommended that cities discourage
land uses not compatible with manufacturing and industrial uses, and that they limit the
size of offices and retail unless they are an accessory use to an industry. Tukwila's
Comprehensive Plan also does not allow uses that are unrelated to manufacturing and
industry. There is a limited amount of industrial land in King County, and the reports
envision the need for such land remaining and perhaps increasing into the future,
though how and how much it will grow is unknown. The work done in industrial areas
brings in more new money to the region rather than offices, which shift money within the
region. Another issue is that because offices are valued higher than manufacturing
uses, offices on industrial lands can drive up the price for industrial land, making it
unavailable for manufacturing and industry, while remaining not extremely attractive to
other offices.
An issue raised by offices is the city's process of programmatic EIS work to allow
companies to do remodels without full EIS work (because they fill out general
information before the Programmatic EIS). These do not include detailed transportation
analyses. Offices would have impacts on traffic that manufacturing and industry do not
have. Staff had outlined five policy options for Council regarding offices in the industrial
areas. One option would recognize existing offices; others would allow office use as a
permitted use with or without size restrictions. Steve L asked if this was an issue the
committee thought the Council would like to consider in 2003, or refer to the 2004
update. Pam said it should be done in '03 if it fits in the work plan of DCD. Joan wanted
it to be taken to Council to at least get them familiar with the issue even if it's not
formally decided upon until next year. Joan asked if offices would be conditional uses in
industrial areas, and Steve said they could be in the future if wanted, but are not now.
Pam asked if we want to keep land industrial, if we should discourage splitting up large
lots there. She wanted to know what uses could be expected in the manufacturing and
industrial areas. Recommend issue to COW.
3. Como Plan Amendments for 2003 There are three comp plan amendments that
have been submitted for consideration this year. The first is a staff request to review
offices in MIC /H that was the subject of the earlier issue on the agenda. The second is
to revise the Sensitive Areas ordinance to include the Best Available Science and
perhaps shoreline issues. There is no clear definition for Best Available Science. When
Joan asked about it, Steve said it requires staff to show their research and to review the
literature on each issue. The last issue is a citizen request for a rezone of property from
LDR to Office. The Council will be briefed on these issues March 3 and a public
hearing will be March 17 Recommend briefina to Council.
4. Moratorium Review There has been a moratorium on development of the Transit
Oriented Development (TOD) site near Longacres since September, 2002. A study of
the area is about to begin, and the findings from that will go into the larger Tukwila
Urban Center plan. Because the city had thought transportation improvements that
would ensure the viability of the TOD would happen fairly soon, the moratorium was to
preclude uses in the near term. However, those improvements are not likely to be done
soon, so staff recommends allowing some uses of the property, including trailer or car
parking and sales, contractor storage, and expansion of existing businesses. The idea
is to have uses that won't warrant buildings that would be hard to remove if the area
were ready for redevelopment. This would require a limited moratorium, with certain
allowed uses. Recommend to Public Hearina Feb 24 at the COW.
5. Fourth Quarter Resorts Pam had a question, and it was about Codiga. Bruce said
Mr. Codiga is somewhat confused, and thinks he still owns the property that the city had
bought from him several years ago. The barn needs to come down, but before that
happens the city needs to deal with the dozens of feral cats living in the barn. Joan
wanted Jim to have a chance to ask questions about the reports, so it should be
included next meeting if he has questions. Information.
6. Starfire The committee had a copy of the initial agreement items the city wants to
reach with Starfire. Their copy was easy to understand; the attorneys will work on it
tomorrow to ensure it has the legal wherewithal to withstand scrutiny. David St Pierre
will work on it from the city; Steve DeJulio will work on it for Starfire. Starfire plans to
build three new lighted outdoor soccer fields and two indoor lighted fields. The three
turf fields to the west won't be done in the first phase, so will remain as is. The new
fields will have very good new artificial turf that lets rain through, among other attributes.
There will be some leftover re -use water that Fort Dent used when it was all grass.
There will be a concessionaire, and the City will be allowed to use the park for the 4` of
July. The project will have a 40 -year lease. The new fields will allow the advanced
players to use them, and could result in some hotel room rentals for Tukwila. As Starfire
is working to get charitable non profit status, they won't be required to pay an
admissions tax. Recommend aareement to Reaular Meeting for adoption.
Committee chair approval
CAS Number: 03-018 1 Meetins Date
2/18/03
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Preoared by !Mayor's review 1 Council review 1
I 2/18/03 ARD 1 eh/ 1 L/C. 1
1 1 1 1
1 1
1 1
ITEM Na
Original Agenda Date: 2/18/03
Agenda Item Title: Resolution authorizing repayment of loan to Key Bank and interfund loans to accomplish the
repayment
I Original Sponsor: Council
I Timeline: Approve at February 18, 2003 Regular Meeting
Sponsor's Summary: See attached staff report
Admin.
Action
X
Recommendations:
Sponsor: Approve as recommended
Committee: Will review at February 18, 2003 Finance Safety Committee meeting.
Administration: Same as Sponsor
I Cost Impact (if known): $1,450,000 (debt reduction)
I Fund Source (if known): General, Arterial Street and Hotel/Motel Tax
A
aftlitatir
Meeting Date Attachments
02 Memorandum to Mayor Council dated 02 -13 -03
Proposed Resolution Draft Format
To: Steve Mullet Mayor as City Council
From: Alan R. Doerschel, Fina Director
Date: February 13, 2003
Subject: Interfund Loans to Hotel /Motel Tax Fund
The $1,450,000 note to Key Bank for land purchased by the Hotel /Motel
Tax Fund (for proposed Exhibition Center) expires on March 1, 2003.
After consultations with Key Bank and the City's Bond Council Foster
Pepper (Hugh Spitzer) we have concluded the most appropriate solution
is to use interfund loans plus a $100,000 principal reduction by the
Hotel /Motel Tax Fund to retire this debt.
The rational is that we can repay the loans when convenient, at a low
interest rate (based on Washington State Investment Pool yields), and we
have not used more of our bond capacity.
The Lodging Tax Advisory Board agreed unanimously at its February 6,
2003 meeting to this solution.
The strategy is to make principal payments to the lending funds (Arterial
street and General) until the land is sold and the repayment is
completed.
1
121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AUTHORIZING INTERFUND LOANS TO THE
HOTEL/MOTEL TAX FUND FROM THE GENERAL AND ARTERIAL
STREET FUNDS IN THE AMOUNT OF $1,350,000; AUTHORIZING THE
REPAYMENT OF A $1,450,000 NOTE BY THE HOTEL/MOTEL TAX
FUND TO KEY BANK; AND SETTING REPAYMENT AND INTEREST
CALCULATIONS.
WHEREAS, the City's Hotel /Motel Tax Fund has a $1,450,000, five year note to
Key Bank with an expiration date of March 1, 2003, and the City has determined that
interfund loans, along with a $100,000 repayment amount from the Hotel /Motel Tax
Fund, is the most appropriate method of repayment; and
WHEREAS, the Tukwila Lodging Tax Advisory Board has endorsed this
repayment at its February 6, 2003 Board meeting;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Payment of 51,450,000 note to Key Bank. The City is authorized to
repay the loan principal on or before March 1, 2003. The Hotel /Motel Tax Fund
($100,000); the General Fund ($600,000); and the Arterial Street Fund ($750,000) will
be funding sources.
Section 2. Repayment and interest calculations.
A. The Hotel/ Motel Tax Fund will make principal payments to the General and
Arterial Street Funds annually in January of each year in an amount to be determined
by the Lodging Tax Advisory Board and the City Council until all principal is repaid.
B. The Hotel /Motel Tax Fund will pay interest to the lending funds based on
the average rate of the Washington State Investment Pool.
C. If the land, which was the purpose of the note and purchased by the
Hotel /Motel Tax Fund, is sold, the proceeds will be used to retire the interfund loans.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, at a Regular meeting thereof this day of
2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Hotel/Motel Tax Fund 1.
Filed with the City Clerk:
Passed by the City Council:
Resolution Number.
Pam Carter, Council President
1908
Original Sponsor:
I Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
Meeting Date
2/18/03
Meeting Date
COUNCIL AGENDA SYNOPSIS
Meeting Date
2/18/03
Initials
Prepared by 1 Mayor's review 1 Council review
RT earlh 'klPn/
v I I
I I
CAS Number: 03-019 Original Agenda Date: February 18, 2003
Agenda Item Title: Bid Award for the West Valley Hwy Strander Blvd Intersection Improvements
Council
Admin.
Project No. 93 -RW 11 will add one traffic lane and a sidewalk, modify the traffic signal,
asphalt overlay and channelization modification to the West Valley and Strander Blvd.
intersection. The project was advertised on November 20, 2002 and eleven bids were received
and opened on January 3, 2003. The low bid of $439,034.87 was from R.W. Scott
Construction Co. References show that R.W. Scott Construction performs quality work in a
timely fashion with satisfactory results.
Award contract to R.W. Scott Construction Co.
Recommend to Regular Council
Same as Sponsor.
$439,034.87
104/02 Commercial Streets (2003 CIP pg. 45)
Attachments
Public Works
2/18/03 I Information Memo dated February 4, 2003
Bid Tabulation
Transportation Cmte Meeting Minutes from February 10, 2003
ITEMN
ISSUE
BACKGROUND
INFORMATION MEMO
TO: Mayor Mullet
FROM: Public Works Directo t' i
DATE: February 4, 2003 (J
SUBJECT: Bid Award
West Valley Highway Strander Blvd. Intersection Improvements
(Project No. 93 -RW11)
Award the bid to R. W. Scott Construction Company for the West Valley Highway Strander
Blvd. Intersection Improvement project in the amount of 439,034.87.
The proposed intersection improvements at West Valley Highway and Strander Blvd. include
widening West Valley Highway south of the intersection to add one traffic lane and a sidewalk,
modifying the traffic signal, asphalt overlay, and channelization modifications. The project
was advertised on November 20, 2002, and bids were opened on January 3, 2003. Eleven (11)
bids were received and R W Scott Construction Company submitted the lowest bid in the
amount of 439,034.87, which was 39,379.75 higher than the Engineer's Estimate.
ANALYSIS,
An analysis of the bids was performed and minor errors were corrected in the tabulation of
bids. Correction of these errors did not change the results of the contractor bidding order from
lowest bid to highest bid. Following is a summary of the budget vs. the low bid and
engineer's estimate:
Actual (Low Bid1 Enaineer's Estimate Budget
Construction 439,034.87 399,655.12 440,910.00
Const. Engineering 60,000.00 60,000.00 60,000.00
City Contingency 43.903.49 39.965.51 44.090.00
Total 542,938.36 5 499.620.63 5 545.000.00
WSDOT has a future project overlay West Valley Highway within Tukwila and Kent and has
agreed to contribute 50,000 to this project for costs related to overlay and channelization.
RECOMMENDATION
Award the bid to R. W. Scott Construction Company in the amount of 439,034.87.
attachment: Bid Tabulation
Transportation Committee
February 10, 2003
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Jim Morrow, Gail Labanara, Robin Tischmak, Lucy Lauterbach; Citizen Dennis
Robertson, consultant Nelson Davis -KPG
1. West Vallev /Strander Intersection Improvements Bid Award This project has been in the
CIP since 1997; it is now ready to be awarded RW Scott was the lowest bidder. The committee
asked if the company was deep enough to manage this at the same time as TIB, and was told they
can easily manage that. The project bids were higher than anticipated. That problem was solved
when WA DOT agreed to pay the City $50,000 for paving West Valley. The lanes east of West
Valley will curve to add a new lane. Recommend bid award to RW Scott for $439.034.87 at a
Regular Meeting.
2. West Vallev /Strander Proiect Construction Management Entranco won the bid to do
construction management on projects like this in the City. Because we have a contract with them
already, only a supplement is needed. Construction management will cost $60,000 for the
$439,000 project. Recommend Construction Management Agreement to Regular Meeting
for approval.
3. 2003 Overlay Proiect Though four firms were short listed for this work, KPG won the
award easily, receiving the highest scores from the three scorers. KPG has done this work since
1992, and is known to staff and citizens as a responsible and responsive team. Jim said neither
the staff nor KPG has been complacent about the work. Because several of the projects in this
year's plan were mostly designed because they were originally scheduled for last year, they
won't have too much design work to do. Committee approved design contract of overlay
proiects to KPG.
4. Tukwila International Boulevard (TIB) Phase 2 Phase I of TIB is now being built from S.
152 138`". What had been planned as Phase 2 was a section to the south; S. 132 116` and
grants have been received for that. However, two things have happened. When Phase 2 was
originally planned, leaving a gap in the middle between Phase 1 and Phase 2, grants were easier
to come by, and it was assumed the city could get a grant for that last section phase in the future.
The second issue was that Sabey built two buildings, and is about to build a third, at about S.
120`h. Staff presented an alternative to move from the current Phase 2 to an alternate Phase 2.
The alternate would continue from Phase 1 at S. 138 and go north to the Sabey driveways.
Though costs for the two alternatives are in the same range, one big issue is dealing with the two
creeks that start (or continue) from TIB. Southgate creek is a lesser problem that will be dealt
with in Phase 1. Riverton Creek is a bigger problem because it needs to be drained to the river,
which is quite a distance from the highway. The higher range of estimated costs for the
alternative, would include a bypass and taking the creek to the river. The old Phase 2 did not
deal with the creek. Six cost reduction altematives were listed; three have already been included
in the costs, and four could be done to save money. The committee agreed with the staff
recommendation for the alternative, but they wanted the whole COW to receive the same
information to ensure the whole Council agreed. Staff would need to get approval to move their
COUNCIL AGENDA SYNOPSIS
\�r r
at k
A S t e
1908
CAS Number: 03-020 Agenda Item Title: Construction Management Services with Entranco, Supplement No. 1 for West Valley Hwy/
Strander Blvd Intersection Improvements.
I Original Sponsor:
Timeline:
Sponsor's Summary:
Meeting Date
2/18/03
Meeting Date
2/18/03
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review 1
2/18/03 RTart 1 6,!e.
Li
Council
aINFO
I Original Agenda Date: February 18, 2003
1
1
Admin. Public Works
This supplement to contract No. 01 -072 with Entranco will provide construction management
services for the intersection improvements at West Valley Hwy and Strander Blvd (Project
No. 93- RW11). The $60,000 fee includes a full time on -site construction inspector, contractor
surveying, and part-time project management and contract administration.
Recommendations:
Sponsor: Forward to Regular Council authorizing Mayor to sign Supplement No. 1.
Committee. Same as Sponsor.
Administration: Same as Sponsor.
Cost Impact (if known): $60,000
Fund Source (if known): 104/02 Commercial Streets (2003 CIP pg. 45)
Action
aRgkIDIG
Attachments
Information Memo dated February 5, 2003
Supplement No. 1 to Contract Ag 01 -072
Transportation Committee Meeting Minutes from February 10, 2003
ITEMNO.
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo�
Date: February 5, 2003
Subject: West Valley Highway Strander Blvd. Intersection Improvements
Construction Management Services
Supplement No. 1 to Agreement No. 01 -072
ISSUE
Approve this Supplement No. 1 with Entranco, Inc., for construction management
services on the West Valley Highway Strander Blvd. Intersection Improvements
project in the amount of $60,000.00.
BACKGROUND
The construction bid is on the February 10, 2003, Transportation Committee agenda
with a recommendation to award the bid at the February 18, 2003, Regular Council
Meeting to R. W. Scott Construction Company in the amount of $439,034.87.
ANALYSIS
The $60,000.00 fee includes a full -time on -site construction inspector, construction
survey control setting for contractor surveying, part-time project management and
contract administration. This fee meets the budgeted amount of $60,000.00 and is
approximately 13.7% of the low construction bid.
RECOMMENDATION
Approve this Supplement No. 1 with Entranco, Inc., for construction management
services on the West Valley Highway Strander Blvd. Intersection Improvements
project in the amount of $60,000.00.
RT:ad
attachment: Supplement No. 1 to Agreement No. 01 -072
Direct Salary Cost $19,148.00
Overhead $27,764.60
Direct Non -Salary Costs $1,707.89
Fixed Fee $5,629.51
Subconsultant Costs" $5,750.00
Includes Materials Testing
(Subconsultant)
City of Tukwila
On -Call Construction Management Services
Contract 01 -072 Summary
Addendum Supplement
No. 1 No. 1
Total $60,000.00
aill, Washington State
Department of Transportation
Supplemental Agreement
Agreement Number
Project Number
01 -072
93 -RW 11
Project Title
W Valley Hwy /Stander Blvd. Intersection Improve.
Description of Work
Construction services of the construction contracts to complete improvements at the intersection of W. Valley
Highway and Strander Boulevard in the City of Tukwila.
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with Entranco, Inc
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Arcnrdino to Prhihit AA
Section V, PAYMENT, shall be amended as follows:
Arcnrdiro to Pvhihit 11_9
By: Rirk Pella Exerutive Vire President By.
DOT Form 140-063 EF
Revised 10/97
c laia
Organization and Address
Entranco, Inc.
10900 NE 8th Street, Suite 300
Bellevue, Washington 98004
Phone
425 -454 -5600
New Maximum Amount Payable
60,000.00
01 -072
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read:
111
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
Consultant Signature Approving Authority Signature
ENTRANCO
December 13, 2002
City of Tukwila
W. Valley Hwy. Strander Blvd.
Intersections Improvements
P- STPUL -TA96 (157)
This phase of work will provide construction services for the construction contracts to complete the
improvements at the intersection of West Valley Highway and Strander Boulevard in the City of Tukwila.
These services will include necessary inspection, construction engineering, and contract administration
required for the construction of the project, as detailed below:
I. INTRODUCTION
The Consultant will perform the following scope of construction services on the West Valley Highway
Strander Blvd. project.
Assumptions:
The Contract duration is 200 calendar days. With the first notice to proceed, the contractor will
proceed with material procurement. During this approximate 2 to 4 month phase, Entranco
(Consultant) will review shop drawing information, conduct the preconstruction conference, coordinate
with affected agencies utilities, and other related office engineering tasks. Following this material
procurement phase will be the construction phase, anticipated to be 2.5 months, or 43 working days.
The accompanying budget for the services detailed below is based on one full -time inspector during a
43 working day or approximately 2.5 month construction period. An increase or decrease in the
number of working days affects the time an inspector will be on site. Supplemental assistance may be
needed depending upon contractor's activities (number of crews).
Mileage: For inspection, assume 43 trips at 30 miles round trip from Bellevue and 5 miles on site per
day. For meetings, assume 24 trips at 30 miles round trip from Bellevue and miles on site per visit.
A job site trailer will be provided as part of the contractor's mobilization and will be equipped with a
copy machine, desk, file cabinet, and other items necessary to organize project documentation, track
progress of the construction and to allow good communication. Also, the Contractor will add Entranco
as additional insured during the course of construction in the event of theft, vandalism, or other
incident(s).
II. DETAILED SCOPE OF WORK
EXHIBIT A -2
Construction Services
Scope of Services
Task 1 Project Management.
Provide overall project management, coordination with the City of Tukwila (Owner), monthly progress
reports, and invoicing. This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
1.2 Review monthly expenditures, prepare invoice and submit project progress letter to Owner.
Y eeisior3\conslrunion%PROMO\TUKW ILAW Valley Seamier Signai'COnswnion Stomata
1 of 5
ENTRANCO
December 13, 2002
Task 2 Construction Survey
Construction survey to be provided by the Contractor. Any quality checks or verification surveys
performed by the Consultant will be considered additional services, as described under Task 6.
Task 3 Preconstruction Services
This item of work to include the material procurement stage of work. General tasks include
preconstruction meeting, shop drawing and submittal review, schedule review, and other related tasks.
3.1 The Consultant shall prepare an agenda for, distribute notices of the conference, and will
conduct a preconstruction conference in the Owner's offices. The Consultant's project
manager, contract administrator, and resident inspector will attend the preconstruction
conference and will prepare a written record of the meeting. The consultant shall also distribute
copies of the minutes to all attendees and affected agencies, staff, etc. The Owner will invite all
necessary attendees, to include utilities, WSDOT, and affected agencies.
3.2 Provide one set of preconstruction photographs.
3.3 Review, or cause to be reviewed, Contractor provided submittals for the signal system and
related construction. The Consultant will track submittals and provide copies of current
submittal logs to the Owner and the Contractor on regular intervals to inform parties as to
status. This item shall include review of the proposed project schedule for conformance to
project specifications.
Task 4 Construction Services Field
4.1 Provide the services of one full -time inspector and supplemental assistants, as needed, on the
project site who will observe the technical conduct of the construction, including providing day to
day contact with the Contractor and the Owner. By providing such assistance, the Consultant
shall assume no responsibility for proper construction techniques and job site safety. The
presence of the Consultant's personnel at the construction site is for the purpose of providing to
the Owner a greater degree of confidence that the completed work will conform generally to the
Contract Documents and that the integrity of the design concept as reflected in the Contract
Documents has been implemented and preserved by the construction contractor(s). The
Consultant's personnel shall act in accordance with Section 1 -05.1 and 1 -05.2 of the current
WSDOT Standard Specifications. The Consultant will endeavor to protect all parties against
defects and deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors'
performance and shall not be responsible for construction means, methods, techniques,
sequences of procedures, or for safety precautions and programs in connection with the work
performed by the construction contractor(s) and any subcontractors.
4.2 'Prepare daily construction reports, detailing the contractors operations performed for each
day the Consultant is on site; measure the quantities of materials installed, log equipment and
staff used, and other items.
4.3 Decide questions which may arise as to the quality and acceptability of material furnished, work
performed, and rate of progress of work performed by the Contractor, including response to
related questions from adjacent property owners and the general public.
4.4 Prepare field records and documents to help assure the project is administered in accordance
with Federal, State, and /or funding agency requirements.
4.5 Attend and actively participate in weekly on -site meetings.
4.6 Provide periodic photographs during the course of construction. Photographs to be labeled
with date taken and subject matter.
4.7 Punch list. Upon substantial completion of work, coordinate with the Owner and other affected
agencies, to perform a project inspection and develop a comprehensive 'punch list' of items to
E 4312thsscooe.doc
Page 2 of 5
ENTRANCO
December 13, 2002
be completed. This will be issued with the Certificate of Substantial Completion, which will be
issued by the Consultant
4.8 Coordinate and manage testing subconsultants for construction services. Provide materials
testing services as identified below. Coordinate the work of the resident inspector(s) and
testing laboratories in the observation and testing of materials used in the construction;
document and evaluate results of testing; and address deficiencies.
Estimated materials testing services are tabulated below
Service or test procedure Est. Qtv.
A. Crushed rock and gravel materials
i. Field sampling 2 sets
ii. Mileage [estimate no. of days round trip mileage] 30 miles
iii. Sieve Analysis 2 each
iv. In place density tests 6 hours
v. Proctor analysis (assume modified proctor) 2 each
B. Concrete
i. Field testing for air and slump 8 hours
ii. Concrete cylinders (1 set 3 cylinders) 2 sets
C. Asphalt Concrete Pavement (ACP)
i. In place density tests 8 hours
ii. Extraction 2 each
iii. Gradation including percent fractured face 2 each
iv. Stability test 1 each
Task 5 Construction Services Office
5.1 Day to day project management: liaison with Owner on a regular basis to discus project issues
and status; and management of subconsultants and Consultant's staff.
5.2 Provide administrative and support services during construction which are not included in the
above scope of services, which may include:
a. Investigations, meetings, and negotiations with the Contractor involving claims and legal
complaints, or a significant amount of defective or rejected work. A "significant amount"
would be an item that might represent more than 2.5 percent of the total contract bid
amount.
b. Additional work resulting from delinquency or insolvency of the Contractor; or as a result
of damage to the construction project caused by fire, flood, earthquake or other acts of
God, all exclusive of additional work resulting from litigation.
c. Additional work resulting from strikes, walkouts, or other acts of trade or labor unions or
work required to resolve disputes or goals involving minorities. Additional work resulting
from significant delays or acceleration of the work by the Contractor.
d. Assistance to legal, financial, or other consultants engaged by the City beyond the
services previously described.
5.3 Plan Interpretations change orders. Provide technical interpretations of the drawings,
specifications, and contract documents, and evaluate requested deviations from the approved
s:%consrorome
Page 3 of 5
ENTRANCO
December 13, 2002
design or specifications. Develop minor change orders and provide technical assistance to
negotiate the change orders. It is assumed that there will be no more than 4 minor change
orders. Additional change orders will be conducted under Task 6 Additional Services.
5.4 Weekly meetings. Lead weekly meetings, including preparing agenda, meeting minutes, and
distributing copies of minutes to attendees. Outstanding issues to be tracked on a weekly
basis. Contractor to provide a 3 week schedule of upcoming work at each meeting.
5.5 Record drawings. Revise the original drawings and submit to the City, upon completion of the
work, using available information supplied by the Contractor(s), on site representative
personnel, suppliers, and other sources. Contractor shall provide as -built information detailing
final location of installed items based on the same pattern as conducted for initial design. The
Owner shall supply original mylars to the Consultant. The Consultant shall provide one set of
original red -ink on mylar record drawings and one set of bond copies. The Consultant shall
retain one set of bond copies for their records.
5.6 Monthly Pay Requests. Prepare monthly requests for payments, review with Owner and
contractor and approve, as permitted.
5.7 Project Management Review. Participate in 2 project management reviews, including time to
perform internal audits on project documentation, preparing files for review, and responding to
questions by the reviewing agency.
5.8 Assist the Owner in the investigation of malfunctions, failures, or accidents during
construction.
5.9 Assist the City with media communications of project status. The Consultant will coordinate
media releases and traffic advisory updates if requested by the City. This item of work will
include preparation of notices to adjacent property owners of upcoming construction activities
and updates of project status on an approximate monthly basis.
5.10 Project Close -out. Transfer necessary records and prepare project records for project closure.
Task 6 Additional Services
The services described under this task, and any other additional services requested by the Owner, will be
performed only when authorized by the Owner. Authorization to perform additional services will be in the
form of an addendum to this agreement, specifying the work to be performed, and basis of payment.
6.1 Prepare additional copies of approved drawings, specifications, and other contract documents,
either for bidding purposes, or as requested by the City, Contractor, Agencies, or others.
6.2 At the conclusion of the bidding process, prepare a conformed set of drawings and
specifications incorporating all addendum's' and distribute.
6.3 Provide assistance to the City if rebidding is necessary.
6.4 Provide record drawings on media other than described previously, including electronic or
scanned images of the record drawings. Also, providing additional sets beyond what is
specified above.
6.5 Perform quality control survey or other survey tasks requested by the Owner.
6.6 Organize and aid in conducting a partnering workshop to be attended by the relevant project
stakeholders, including securing meeting space, retaining catering service, and securing the
services of a trained partnering facilitator.
6.7 Provide any additional services resulting from changes in scope or design of the project due to
circumstances beyond the Consultant's control. Changes include, but are not limited to,
changes in size, complexity, the schedule, character of construction, or method of financing.
s:'consn orno∎S3121hUCOpe.doc
Page 4 of 5
ENTRANCO
December 13, 2002
6.8 Prepare and maintain a project web site showing current construction progress and traffic
impacts.
Deliverables
Preconstruction Conference Minutes
ii. Survey grade sheets provided to the Contractor
Daily Reports on a [monthly weekly]. basis
iv. Test reports
v. Record Drawings —1 set original mylars, 1 bond copy
vi. Construction Photographs —1 set, including preconstruction photographs.
vii. Weekly meeting minutes
viii. Certificate of Substantial Completion and punch list
General Notes
It is further understood and agreed that because Consultant did not prepare the Contract Documents
for the .project, Client waives all claims against Consultant arising from or in any way connected with
errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. In addition,
Client agrees, to the fullest extent permitted by law, to indemnity and hold Consultant harmless from
any damage, liability or cost, including reasonable attorneys' fees and defense costs, arising from any
errors or omissions contained in the plans, specifications or other Contract Documents prepared by
others, except for the negligence or willful misconduct of the Consultant.
slconsroromo\$3121M1cope.doe
Page 5 of 5
4(
Transportation Committee
February 10, 2003
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Jim Morrow, Gail Labanara, Robin Tischmak, Lucy Lauterbach; Citizen Dennis
Robertson, consultant Nelson Davis -KPG
1. West Vallev /Strander Intersection Imurovements Bid Award This project has been in the
CIP since 1997; it is now ready to be awarded. RW Scott was the lowest bidder. The committee
asked if the company was deep enough to manage this at the same time as TIB, and was told they
can easily manage that. The project bids were higher than anticipated. That problem was solved
when WA DOT agreed to pay the City $50,000 for paving West Valley. The lanes east of West
Valley will curve to add a new lane. Recommend bid award to RW Scott for $439.034.87 at a
Regular Meeting.
2. West Vallev /Strander Proiect Construction Management Entranco won the bid to do
construction management on projects like this in the City. Because we have a contract with them
already, only a supplement is needed. Construction management will cost $60,000 for the
$439,000 project. Recommend Construction Management Agreement to Regular Meeting
for approval.
3. 2003 Overlay Proiect Though four firms were short listed for this work, KPG won the
award easily, receiving the highest scores from the three scorers. KPG has done this work since
1992, and is known to staff and citizens as a responsible and responsive team. Jim said neither
the staff nor KPG has been complacent about the work. Because several of the projects in this
year's plan were mostly designed because they were originally scheduled for Last year, they
won't have too much design work to do. Committee approved design contract of overlay
proiects to KPG.
4. Tukwila International Boulevard (TIBI Phase 2 Phase I of TIB is now being built from S.
152 138` What had been planned as Phase 2 was a section to the south; S. 132 116 and
grants have been received for that. However, two things have happened. When Phase 2 was
originally planned, leaving a gap in the middle between Phase 1 and Phase 2, grants were easier
to come by, and it was assumed the city could get a grant for that last section phase in the future.
The second issue was that Sabey built two buildings, and is about to build a third, at about S.
120 Staff presented an alternative to move from the current Phase 2 to an alternate Phase 2
The alternate would continue from Phase 1 at S. 138 and go north to the Sabey driveways.
Though costs for the two alternatives are in the same range, one big issue is dealing with the two
creeks that start (or continue) from TIB. Southgate creek is a lesser problem that will be dealt
with in Phase 1. Riverton Creek is a bigger problem because it needs to be drained to the river,
which is quite a distance from the highway.. The higher range of estimated costs for the
alternative, would include a bypass and taking the creek to the river. The old Phase 2 did not
deal with the creek. Six cost reduction alternatives were listed; three have already been included
in the costs, and four could be done to save money. The committee agreed with the staff
recommendation for the alternative, but they wanted the whole COW to receive the same
information to ensure the whole Council agreed. Staff would need to get approval to move their
Meeting Date
03-021
Meeting Date
02 -18 -03
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known):
Initials
Meeting Date Prepared by 1 Mayor's review Council review
7/18/03 RS t29
Council
Recommends Award of Contract.
Same as sponsor
Same as sponsor
$133,018.60.
Golf Course CIP, Enterprise Fund.
Admin. Parks Recreation
Action
ITEM Na
Foster Golf Links Clubhouse Asbestos Abatement and Demolition Contract Award
The Parks and Recreation Department utilized the Small Works Roster process to obtain seven (7)-
qualified bidders for the Foster Golf Links Clubhouse Asbestos Abatement and Demolition Project.
Seven sealed bids were received and publicly open on February 11, 2003. It is recommended that the
City Council Approve the Mayor to execute the contract with Wm. Dickson Co. in the amount of
$120,926.00 including state sales tax and authorize a 10% contingency fund of $12,096.00.
Attachments
Memo. to Council from Rick Still dated 02 -12 -03
Small Works Roster Bid Opening Results Matrix
Copy of Proposal submitted by Wm. Dickson Co.
Copy of minutes from 02 -11 -03 Community Affairs Parks Meeting
City of Tukwila
Parks Recreation Department
MEMORANDUM
TO: Mayor and City Council
FROM: I• Rick Still, Assistant Director of Parks and Recreation
DATE: February 12, 2003
SUBJECT: Foster Golf Links Clubhouse Asbestos Abatement and Demolition
Contract Award
RECOMMENDATION:
Staff recommends that the City Council authorize the Mayor to execute the Construction
Contract Documents for the Foster Golf Links Clubhouse Asbestos Abatement and
Demolition to Wm. Dickson Co. of Tacoma, Washington in the Amount $111,145.00
Plus $9,781.00 Sales Tax Totaling $120,926.00 and authorize a 10% construction
contingency equaling $12,092.00. The total budget impact would be no greater than
$133,018.60.
BACKGROUND:
To construct the new clubhouse and golf course improvements the existing buildings
need to be demolished and the surrounding area graded. It is time and cost effective to
perform this work now before the future construction projects are publicly bid. Two bids
were received within staffs construction estimate range of $106, 624 to $128,324
including tax but not including the tree salvage work.
The Parks and Recreation Department utilized the Small Works Roster process to obtain
seven (7)- qualified bidders for the Foster Golf Links Clubhouse Asbestos Abatement
and Demolition Project. Seven sealed bids were received and publicly open on February
11, 2003. The apparent most responsible bidder was Wm. Dickson Co. in the amount of
$120,926.00 including state sales tax. Staff performed a more thorough investigation of
Wm. Dickson Co. and has determined them to be the most responsible low bidder.
DISCUSSION:
There are several items included in the project Scope of Work that are note worthy.
Bid Schedule A is only for Asbestos Abatement. We had an Asbestos Consultant, Pacific
Rim Environmental, perform an Asbestos Survey and their Certified Plans Developer
prepared the necessary specifications to abate the asbestos in the most environmentally
friendly and cost effective method.
The specifications include a 72 -hour delay from Asbestos Abatement to Construction to
allow the City of Tukwila's Fire Department search and rescue operation in the "green"
house.
Steven M. Mullet, Mayor
Bruce Fletcher, Director
The Center of YOUR Community
12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206 768 -2822 Fax: 206 768 -0524
Memorandum to the City Council from Rick Still
February 12, 2003 Page 2
Bid Schedule B includes Demolition of the structures and grading of the construction site,
salvaging 12 whole evergreen tree structures, and a deduction value for the Capital
Kitchen Equipment. Demolition of the five structures includes removing the structures
once the asbestos is removed, backfilling of the basements and root balls as necessary,
cutting the hill near the entrance and filling the soil into the low area near the practice
green.
The 12 whole evergreen tree structures are being pushed over, cut and cleaned as
specified by the City's Fish Biologist at a $4,000 cost to provide fish habitat
enhancements at the Codiga Farm Park site.
The Capital Kitchen Equipment is being disposed of by a "Call of Bids" through this
construction bid process as outlined in TMC 2.64, Sale of City Property. The total fair
market value of $3,355.00, as set by our kitchen equipment appraiser, was credited
(deducted from the bid amount) in the recommended bidder's proposal. When the
Contract Documents are executed, the successful contractor will own the kitchen
equipment.
PROPOSED PROJECT SCHEDULE:
The most desirable Project schedule reviewed at the Pre Bid meeting is as follows:
Contract Documents February 18
Bid Award February 18
Notice To Proceed* February 19
Project Completion April 4
A 10 -day wait period for an EPA permit. After receiving the permit, Abatement,
and Demolition should begin March 3, the 14 Asbestos Abatement days begins
after the permit is received, and pending no unforeseeable issues; the project
should be completed by April 4.
cc: John McFarland, City Administrator
Bruce Fletcher, Director of Parks Recreation
Attachments: 1 Bid Opening Results
2 Wm. Dickson Co.'s Proposal
BIDDER NAME
(listed opened in the
order received)
PERFORMANCE ABATEMENT
SERVICES, INC.
PDG, INC.
WM. DICKSON CO.
WALKER SPECIALTY
CONSTRUCTION, INC.
GRAYHAWK CONSTRUCTION,
INC.
LONG SERVICES
NUPRECON
STAFF ESTIMATE
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
SMALL WORKS ROSTER
BID OPENING
FOSTER CLUB HOUSE ASBESTOS ABATEMENT AND DEMOLTION PROJECT
Date of Opening:
February 11, 2003
3:00 p.m.
Conference Room #3
BID ADDENDUMS
ACKNOWLEDGED
YES 2
YES 2
YES 2
YES 2
YES— 2
YES 2
YES 2
N/A
DATED this 11th day of February, 2003
Jane E. Cantu, CMC, City Clerk
TOTAL BID PRICE
INCLUDING WASHINGTON
STATE SALES TAX
$153,021.76
$210,256.00
$120,926.00
$160,821.63
$233,424.60
$196,543.94
$122,845.00
$106,62400?
13flikEL--
Attachment 1
February 12, 2003
The above figures appear as written within bid documents; and as read aloud at
the bid opening. They do not however, represent ANY bid award; apparent low, or
otherwise.
Robert H. Baker, CMC
PROPOSAL
(Lump Sum)
Contractor's Name Wm. Dickson Co.
Contractor's State License No. WMDICC *108.17
City of Tukwila Project No. 89 -BG09 GOLF 03 -01
C an
Attachment 2
February 12, 2003 -1
To the Mavor and City Council, City of Tukwila, Washington
The undersigned (Bidder) hereby certifies that he personally examined the location and
construction details of Work outlined in the Contract Documents for the City of Tukwila (Owner)
project titled Foster Golf Links Asbestos Abatement and Demolition Project, which project includes
but is not limited to: Asbestos Abatement, Demolition of five structures, site clearing, earthwork,
and restoration of grades; and has read and thoroughly understands these Documents which
govem all Work embraced in this improvement and the methods by which payment will be made
for said Work, and thoroughly understands the nature of said Work; and hereby proposes to
undertake and complete all Work embraced in this improvement in accordance with these Contract
Documents and at the following schedule of rates and prices.
The Bidder understands that the quantities mentioned herein are approximate only and are subject
to increase or decrease, and hereby proposes to perform all quantities of work as either increased
or decreased in accordance with the Contract Documents.
Bidder understands that, should this offer be accepted by Owner within ninety (90) calendar days
after the day of Bid Opening and the Bidder fails or refuses to enter into an Agreement and fumish
the required bonds and liability insurance within ten (10) calendar days after Notice of Award, the
bid may be considered null and void and rejected.
Bidder shall complete the Physical Work in all respects within 30 calendar days from the date of
written Notice to Proceed. If the work is not completed within this time period, Bidder shall pay
liquidated damages to Owner as specified in Section 1 -08.9 of the Standard Specifications for
every calendar day work is not physically complete after the expiration of the Contract time stated
above. In addition, Bidder shall compensate Owner for actual engineering inspection and
supervision costs and any other legal fees incurred by Owner as a result of such delay.
Foster Golf Links
Asbestos Abatement &Demolition Project
02/01/03
Proposal
SCHEDULE "A" ASBESTOS ABATEMENT: The preparation, mobilization. removal, and
disposal of asbestos and /or asbestos bearing materials and equipment as specified in this project
manual and shown on related drawings. The sum of:
Amount in writing:
SCHEDULE `B.1 DEMOLITION: Demolition of five structures, site clearing,
earthwork, restoration of grades, as specified in this project manual and shown on
related drawings, excluding B.2.
Amount in writing: eighty nine thousand, five hundred dollars
Amount in numbers: 89, 500.00
SCHEDULE "8.2" "WHOLE" TREE STRUCTURE SALVAGE OF 12 EVERGREEN TREES, as
specified in Section 02221.
four thousand dollars
Amount in writing:
Amount in numbers: $,000.00
SCHEDULE "B.3" DEDUCT FOR VALUE OF CAPITAL KITCHEN EQUIPMENT, as specified
in Section 02221. This will be a negative number to give credit for the equipment. The equipment listed in
attachment B, attached as part of this bid proposal, will become the property of the successful Contractor.
Amount in writing: three thousand three hundred fifty five dollars
Amount in numbers: 3, 355.00)
SCHEDULE B TOTAL (Sum Schedule 13.1 B.2 B.3) 90, 145.00
SUBTOTAL (Sum Schedule A B)
SALES TAX 8.8 °A
SCHEDULES A, B GRAND TOTAL BID AMOUNT 120, 926.00
By signing below, Bidder acknowledges receipt and understanding of the following Addenda to the Bid
Documents:
Addendum No. Addendum No.
Date of Receipt Date of Receipt
1
2
ADENDUM NO. 1, P Replacement P -2
February 7, 2003
twenty one thousand dollars and no cents
Amount in numbers: 21,000.00
/0
111,145.00
3
4
9,781,00
Foster Golf Links 02/01/03 Replaced 02 -07/03
Asbestos Abatement Demolition Project
Proposal p.3
NOTE: Failure to acknowledge receipt of Addenda may be considered as an irregularity in the Bid
Proposal and Owner reserves the right to determine whether the bid will be disqualified.
By signing below, Bidder certifies that he has reviewed the insurance provisions of the Bid Documents and will
provide the required coverage. It is understood that Owner may accept or reject all bids. The Surety Company
that will furnish the required Performance Bond is
Richard L. Dickson of 3315 So. Pine, Tacoma, WA 98409
(Name) (Address)
Bidder:
Signature of Authorized Official:
Printed Name and Title:
Address:
Wm. Dickson
Co.
74
Richard I f)irkcnr, Virp Presidpn+
3315 So. Pine. Tacoma. WA 98409
Circle One: Individua/Partnership /Joint Venture/ State of Incorporation: Washington
t o poratii n
Phone No.: 7;1- 072 -448Q Date: February 1% 7 no
This address and phone number is the one to which all communications regarding this proposal should be sent.
NOTES TO BIDDERS: 1) the Bidder is a co- partnership, give fine name under which business is transacted; proposal must be
executed by a partner. If the Bidder is a corporation, proposal must be executed in the corporate name by the president or vice
president (or any other corporate officer accompanied by evidence of authority to sign). 2) Bid must be received on all items. It any unit
prices or extensions are left blank they will be entered as 50.00 no charge.
Foster Golf Links 02/01/03
Asbestos Abatement Demolition Project
STATE OF WASHINGTON
ss.
COUNTY OF KING
My appointment expires:
SEAL
4- 4'l• Y-
NON COLLUSION AFFIDAVIT
The undersigned, being first duly sworn, on oath states that the person, firm, association,
partnership, joint venture, or corporation named in the Bid Proposal has not, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action
in restraint of free competitive bidding in connection with the City of Tukwila project named Foster
Golf Links Asbestos Demolition Project, Project No. 89 BG09 GOLF 03
11th
day of February
Signed and sworn to before me on this
Signature of Notary Public in and for the State of Washington
Wm. Dickson Co.
Y Naafis
Richard L. Dickson
Signature of Authorized Official
Vice President
Title
NN ES 7.2
stl 3NS4EN7�c+
A eP•
NOT ARY O t
PUBLIC E
1% ?fi 17,�pOt•r1SC)S
g
,20
Foster Golf Links 02/01/03
Asbestos Abatement Demolition Project
P-4
Attach additional sheets as necessary to fu!!y provide the information required.
Name of Bidder:
Address of Bidder:
Tacoma
City
Contractor's License No.
Dept. of L &I
Bond Registration No. 081S103568154BCM Worker's Comp. Acct. No.
Bidder is a(n): 0 Individual Partnership Joint Venture Incorporated in the state of WA
List business names used by Bidder during the past 5 years if different than above:
Bidder has been in business continuously from 1937
Year
Bank Reference KevBank of Washington John Roval
Bank Account Officer
No. of regular full -time employees: 40
Number of projects in the past 5 years completed: 50+ ahead of schedule 100+ on schedule
in behind schedule
Bidder has had experience in work comparable to that required for this Project:
As a prime contractor for 65 years.
As a Subcontractor for 0 years.
List the supervisory personnel to be employed by the Bidder and available for work on this project
(Project Manager, Principal Foreman, Superintendents, and Engineers):
Name
Ted Pagceot
Doug Lhotka
Brian Cross
Jaqueline Kirouac
Wm. Dickson Co.
RESPONSIBLE BIDDER DETERMINATION FORM
3315 So. Pine St.
WM DICC *108J7
Foster Golf Links
Asbestos Abatement Demolition Project
Washington
State
Contractor's State Tax No.
Title How Lono With Bidder
Project Manager
Supervisor
Supervisor
Asbestos Supervisor
15+ years
15+ years
20+ years
7 years
98409
Zip Code
C 278 045 472
094,534 -00 5
253- 305 -7388
Officer's Phone No.
P -5
02/01/03
Responsible Bidder Determination Form P
List all those projects, of similar nature and size, completed by Bidder within the past 5 years.
Include a reference for each. Any attached preprinted project listing must include all this
information.
Year Contract
Project Name Completed Amount Owner /Reference Name and Phone
Attached
List all projects undertaken in the last 5 years which have resulted in partial or final settlement of
the Contract by arbitration or litigation in the courts:
None
Name of Client and Proiect
Has Bidder, or any representative or partner thereof, ever failed to complete a contract?
12i No Yes If yes, give details:
Has Bidder ever had any Payment/Performance Bonds called as a result of its work?
XXNo 0 Yes If yes, please state:
Proiect Name
Total Claims Amount of
Contract Arbitrated Settlement
Amount or Litigated of Claims
Contractina Party Bond Amount
Has Bidder ever been found guilty of violating any State or Federal employment laws?
10(No Yes If yes, give details:
Foster Golf Links 02/01/03
Asbestos Abatement Demolition Project
Responsible Bidder Determination Form p_
Has Bidder ever filed for protection under any provision of the federal bankruptcy laws or state
insolvency laws? df No 0 Yes If yes, give details:
Has any adverse legal judgment been rendered against Bidder in the past 5 years?
IS No 0 Yes If yes, give details:
Has Bidder or any of its employees filed any claims with Washington State Workman's
Compensation or other insurance company for accidents resulting in fatal injury or dismemberment
in the past 5 years? KDQVo 0 Yes If yes, please state:
Date
The undersigned warrants under penalty of Perjury that the foregoing information is true and
accurate to the best of his/her knowledge. The undersigned authorizes the City of Tukwila to verify
all information contained herein.
Signature of Bidder
Title: Vice President
hoe of him Aaencv Receivina Claim
Date: February 11, 2003
Foster Golf Links 02/01/03
Asbestos Abatement Demolition Project
Equipment to be used:
DESCRIPTION/TYPE
Attached
PROPOSED EQUIPMENT AND LABOR SCHEDULE
(Use additional sheets if required)
YEAR
CONDITION
OWN /RENT
Labor to be used: (1) asbestos supervisor, (4 -5) asbestos workers, (1) demolition
supervisor, (1 -2) operators, (3 -4) teamsters, (1 -2) general laborers
Wm. Dickson Co.
Name of ?Udder
Signature of Authorized Official
Vice President
Title
P -8
Foster Golf Links 02/01/03
Asbestos Abatement Demolition Project
PROPOSED SUBCONTRACTORS
Name of Bidder Wm. Dickson Co.
The following is a list of the heating, ventilation and air conditioning, plumbing and electrical subcontractors
that will be used in the work if the Bidder is awarded the contract. In accordance with RCW 39.30.060,
revised in 1999, this only applies to contracts expected to cost one million dollars or more. The successful
Bidder must have the written permission of the Owner to make any change to this list.
Percent of total bid to be performed by Bidder 100
None
Name
Schedule /Bid Item Numbers
Subcontractor will perform of Total Bid
Foster Golf Links 02/01103
Asbestos Abatement Demolition Project
P -9
Serial Brand, Model
SR #510319 Gary Safe Co
1Small dry fire extinguishers
AAA ..1.(12 m_
3
US Range MD #PF36G228A 1
SR #020883XX 'Natural Gas Range
'Blue color stacking chairs
;572)—
I
!Tables for four (10)
Virtro Brand 9000 -18
N/A
N/A
N/A
AAA
Lambertso
N/A
N/A
Wolf
NSC
N/A
Travelsen Model TVC 3 -32
FOSTER GOLF LINKS
Inventory of City -Owned Equipment
Page 1
City of Tukwila
Parks and Recreation Department
FOSTER GOLF LINKS
MINIMUM BID FOR CITY -OWNED EQUIPMENT
Item Description General Comments
Tables for six (51
;system
Stainless steel tables for
dishwasher (2)
Two- door freezer chest small
3' x 3', white (by cash
register)
In restaurant office, concrete
'1) Kitchen, 2) Upstairs door,
3) Bar, 4) Downstairs
In kitchen
Upstairs
In restaurant
n restaurant
Stainless steel bus carts (2) 1) Kitchen, 2Bar
'Stove fire extinguisher Guard Wet Chem Fire (In
Kitchen)
In kitchen for Auto Chlor
dishwasher (dishwasher is
eased)
In restaurant
In restaurant, not operable
Moved 50 chairs downstairs
1/26/89_
Soda fountain
70 padded chairs and 8
folding tabte (8 k)
Wolf Grooved Griddle
Char broiler
Work table, stainless table
'plus 2 shelves
1 6- Drawer Refrig Equipment
':.Stand w /stainless overshelf Needs new seals on drawers
14 Hole Electric Steam Table,
)Duke wino pans Rusted Out
M inimum Bid allowed.
In kitchen
In kitchen
Minimum Contractors
Bid Bid
0
40
200 200
3601 360
2001 200
1751 175
1501 i co
4001 400
475 475
300 300
01 0
3501 3co
1551 155
01 0
5501 550
01 0
3355
401
TOTAL BID PRICE FOR ALL EQUIPMENTS 3.355.0. I
NOTE: This amount should be carried over for Bid Schedule B.3
2/1/2003
Wm. Dickson Co. Customer References
Department of the Army (IDIQ Phase VI Contract)
Demolition, UST Removal, Site Work, Asbestos PCB Abatement
Date: 11 /00 Present
Tacoma School District (Broadview Apartments Demo)
Demolition, Asbestos Lead Abatement
Date: 12/02 1/03
City of Kent (Various Structures Demolition)
Demolition, Site Work, UST Removal, Asbestos Abatement
Date. 4/02 —12/02
City of Tacoma (Various Structures Demolition)
Demolition, Site Work, UST Removal, Asbestos Lead Abatement
Date: 6/02 7/02
Department of the Army (Fort Lawton Area 500)
C/o Gary Struthers Construction Co.
Demolition Site Development
Date: 3/02 5/02
Morrison Knudsen Corporation (Harbor Island —T18 Project)
Demolition, Hazardous Waste, Asbestos, Lead, PCB Abatement
Date: 11/99 9/01
Rushforth Construction (Woolworth Building)
Demolition, Asbestos Lead Abatement
Date: 11 /00 —1 /01
University of Washington (Jefferson Bldg. Removal)
Demolition, UST Removal, Asbestos PCB Abatement
Date: 7/00 9/00
Seattle Housing Authority (Holly Park Phase II)
Demolition, Site Restoration, Asbestos PCB Abatement
Date: 11/99 4/00
Contact: Eddie Pena
(253) 966-1751
Contact: Steen Neilson
(253) 571 -3350
Contact: Shane Gilbertson
(253) 856-5100
Contact: Dan McConaughy
(253) 591 -2047
Contact: Robin Larson
(425) 519-0300
Contact: Tom Rossman
(206) 464 -9044
Contact: Eric Nelson
53) 922-1884
Contact: Deidra Miller
(253) 692-4484
Contact: Carter Hart
(206) 615-3525
WM. DICKSON CO.
EQUIPMENT LIST
BACKHOES: Case 580 Rubber Tire Backhoe
John Deere 310 Rubber Tire Backhoe
John Deere 310 Backhoe w /1000 ft Ib. Hammer
CAT 416 Rubber Tire Backhoe
CAT 330 Backhoe
Komatsu PC 200 Backhoe
Komatsu PC 300 Backhoe
Komatsu PC 300 Backhoe w /Long Reach
Komatsu PC 400 Backhoe
Komatsu PC 400 w /5,000 ft lb. Hammer
Hitachi UH 172 Backhoe
Caterpillar 245 Backhoe
CRANES: P &H 670 Crane
P &H 670 Crane wBreaking Ball
LOADERS: Komatsu 250 Rubber Tire Loader
(2) Hough H -90 Rubber Tire Loader
John Deere 744 Rubber Tire Loader
(2) Komatsu 500 Rubber Tire Loader
Komatsu 600 Rubber Tire Loader (7.5yd bucket)
DOZERS (2) John Deere 450 Dozer
John Deere 650 G Dozer
GRADER: CAT 140H Grader
COMPACTORS: (2) Dynapac CA251 Vibrating Roller
TRUCKS: (1) 10 Yard Dump Truck (2 -axle)
(1) 10 Yard Dump Truck w/Pony Trailer
(1) 25 Yard Trailer (concrete, dirt, asphalt)
(1) Drop Box Truck w/Various Container Sizes
(3) 25 Yard Side -dump Trailer (concrete, dirt, asphalt)
(1) 40 Yard Trailer (wood misc. debris)
(2) 50 Yard Trailer (wood misc. debris)
(2) 60 Yard Trailer (wood misc. debris)
(1) 70 Yard Trailer (wood misc. debris)
(1) 100 Yard Trailer (wood misc. debris)
(1) 120 Yard Trailer (wood misc. debris)
(1) 140 Yard Trailer (wood misc. debris)
(1) Water Truck
(1) Fuel Truck
Community and Parks Committee
February 11, 2003
Present: Joan Hernandez, Chair; Joe Duffie, Pam Carter (for Jim Haggerton),
Bruce Fletcher, Rick Still, Steve Lancaster, Minnie Dhaliwal, John
McFarland, Lucy Lauterbach; Dennis Robertson
1. Foster Clubhouse Demolition Bids for demolition of the clubhouse were opened
today, and the low bidder of seven bidders was Wm Dickson Co. Their price was a little
higher than anticipated, but it includes additional grading and clearing that would have
been done in the construction phase, so the additional money is coming from the
construction phase for that. Rick said Dickson has been around for 25 years, and he
had worked with them at a previous job where they had done good work. Some trees
from the golf course can be used at Codiga Farm. A private party is buying the kitchen
equipment at the clubhouse for $3,000, so new equipment will be purchased for the new
clubhouse kitchen. The city will own the equipment, and the concessionaire will lease it
to pay it down, at which time the city will buy it back at its depreciated cost.
Recommend bid award to Reaular Meetina.
2. Manufacturina and Industrial Center Study The Council had asked for
information about allowing offices in the industrial area of Tukwila, so additional studies
were done. King County Planning Policies have recommended that cities discourage
land uses not compatible with manufacturing and industrial uses, and that they limit the
size of offices and retail unless they are an accessory use to an industry. Tukwila's
Comprehensive Plan also does not allow uses that are unrelated to manufacturing and
industry. There is a limited amount of industrial land in King County, and the reports
envision the need for such land remaining and perhaps increasing into the future,
though how and how much it will grow is unknown. The work done in industrial areas
brings in more new money to the region rather than offices, which shift money within the
region. Another issue is that because offices are valued higher than manufacturing
uses, offices on industrial lands can drive up the price for industrial land, making it
unavailable for manufacturing and industry, while remaining not extremely attractive to
other offices.
An issue raised by offices is the city's process of programmatic EIS work to allow
companies to do remodels without full EIS work (because they fill out general
information before the Programmatic EIS). These do not include detailed transportation
analyses. Offices would have impacts on traffic that manufacturing and industry do not
have. Staff had outlined five policy options for Council regarding offices in the industrial
areas. One option would recognize existing offices; others would allow office use as a
permitted use with or without size restrictions. Steve L asked if this was an issue the
committee thought the Council would like to consider in 2003, or refer to the 2004
update. Pam said it should be done in '03 if it fits in the work plan of DCD. Joan wanted
it to be taken to Council to at least get them familiar with the issue even if it's not
formally decided upon until next year. Joan asked if offices would be conditional uses in
industrial areas, and Steve said they could be in the future if wanted, but are not now.
EXHIBIT C
STARFIRE SPORTS FACILITIES
The FACILITIES will be comprised of 13 athletics fields, consisting of an athletic center
building housing two indoor soccer fields, and associated facilities, one outdoor soccer
stadium field, six outdoor soccer fields, and four or more softball fields and other athletic
and recreational facilities that may be developed in conjunction therewith.
The FACILITIES may provide on the PREMISES for a range of field sports and
community events, including but not limited to soccer, softball and baseball, rugby,
lacrosse, and cricket.
AGREEMENT
50367676.02
Exhibit C