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Reg 2003-03-03 COMPLETE AGENDA PACKET
March 3, 2003; 7 p.m. 1. 2. SPECIAL PRESENTATIONS 3. CITIZEN COMMENTS/ CORRESPONDENCE 4. CONSENT AGENDA 5. OLD BUSINESS 6. NEW BUSINESS Tukwila City Council Agenda Steven M. Mullet, Mayor John McFarland, City Administrator Pam Carter, Council President REGULAR MEETING CALL TO ORDER/PLEDGE OF ALLEGIANCE /ROLL CALL Councilmembers: Joe Duffle Dave Fenton Jim Haggerton Joan Hernandez Pamela Linder Richard Simpson Ord #2014 Res #1517 Arun Jhaveri Patricia Bell Highline Community College: Update on Strategic Plan and Impact Study. At this time, you are invited to comment on items that are not induded on this agenda. If you wish to comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. a. Approval of Vouchers. b. Accept as complete Christensen Road Water Line Extension completed by C.A. Goodman, authorize release of retainage (final project cost $48,072.19). c. Accept as complete Sewage Lift Station No. 5 Pump (retrofit) completed by C.A. Goodman; authorize release of retainage (final project cost $98,564.10). d. Accept as complete 2002 Outfall Repair Program contract completed by Nordic Construction, Inc.; authorize release of retainage (final project cost $122,311.11). e. Accept as complete 2002 Overlay Program construction project completed by ICON Materials, Inc.; authorize release of retainage (final project cost $256,134.98). f. Accept turnover of infrastructure from Huish Family Fun Center (value of infrastructure $37,045). a. An ordinance renewing a six -month moratorium within the area designated for Transit Oriented Development (TOD). b. A resolution adopting Hartford Deferred Compensation Plan documents (plan documents were distributed with 2/24/03 COW packet). a. Briefing on Annual Comprehensive Plan Amendments (public meeting scheduled for 3/17/03). (Bring Comprehensive Plan Amendment binder distributed separately.) Pg.5 Pg.11 Pg.17 Pg.23 Pg.29 Pg.39 Pg. 49 Pg. 53 Tukwila City Council Agenda (Cont.) 1 March 3, 2003 Page 2 7. REPORTS 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental This notice is available in alternate formats for individuals with disabilities upon advance request. Reasonable accommodations at public hearings are available with advance notice. Tukwila City Hall is wheelchair accessible. Please call the City Clerk's office 433- 1800/TDD 248 -2933 if you require assistance. Agenda is also available at City of Tukwila's website: http:/ /www.ci.tukwila.wa.us Please be advised that all Tukwila Council Meetings are audio taped. I CAS Number: 03-024 Agenda Item Title: Accept as complete Christensen Rd Water Line Extension and release retainage. Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 3/03/03 s z Meeting Date 3/03/03 COUNCIL AGENDA SYNOPSIS Meeting Date 3/03/03 Council d .f Initials Prepared by 1 Mayor's review' Council review Mc F11$ 1 1vL CORD:OF, MINFQRMATION, I Original Agenda Date: March 3, 2003 Admin. Public Works The installation of a new water line was completed by C.A. Goodman on May 20, 2002. Increased quantities amounted to $5,034.00 due to conflicts with utilities, additional excavation and also a credit for soil conditions that were more suitable than expected. The total contract amounted to $48,072.19. Accept project as complete and authorize release of retainage. Forward to Consent Agenda of Regular Council. Same as sponsor. $48,072.19 403/01 Water Construction PNCI MTI Action Attachments Information Memo dated January 9, 2003 Notice of Completion of Public Works Contract 02 -028 Utilities Committee Meeting Minutes from February 19, 2003 ITEMNO. 4. b TO: FROM: DATE: SUBJECT: ISSUE INFORMATION MEMO Mayor Mullet Public Works Directo} January 9, 2003 UU Christensen Road Water Line Extension Proiect Completion and Acceptance Accept construction contract as complete and authorize release of retainage in the amount of $2,209.20. BACKGROUND On March 21, 2002, the City entered into Contract No. 02 -028 with C.A. Goodman Construction Company of Milton, Washington, for construction of Project No. 98 -WT04. This water project included the installation of a new water line in Christensen Road and related work. Construction began on April 1, 2002, and was substantially completed on May 20, 2002. Three change orders were issued during the contract. The final contract cost is summarized as follows: Contract Award Amount Increased Quantities Sales Tax 8.8% Total Amount Paid (incl. retainage) $39,150.00 5,034.00 3.888.19 S48.072.19 There has been $2,209.20 in retainage withheld from the progress payments to C. A. Goodman Construction Company for this contract. RECOMMENDATION All work required under this contract has been completed. It is recommended that this contract be accepted as complete and authorize the release of retainage. The retainage release is subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract (P:Project\A• WT Project \98WTO4Cbuout Memo CA Goodman) FROM: State of Washington Department of Revenue Audit Procedures Admin. PO Box 47474 REVENUE Olympia WA 98504-7474 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Contract Amount: Additions or Reductions: 5,034.00 Sales Tax: 3,888.19 Total: 48,072.19 Finance Approval REV 31 0020 (1- 17.96) 39,150.00 Contractor's Registration No. (UBI No,) NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date Assigned: Signature Phone No Date: Notice is hereby given relative to the completion of contract or project described below. Description of Contract Project No. 98 -WT04 Contract No. 02 -028 (Telephone No, Christensen Road Water Line Extension 253- 926 -2695 Contractor's Name C. A. Goodman Construction Company, Inc. Contractor's Address 300 Birch Street, Milton, WA 98354 P.O. Box 398, Auburn, WA 98071 -0398 Date Work Commenced Date Work Completed Date Work Accepted April 1, 2002 I June 15, 2002 Surety or Bonding Co. United States Fidelity and Guaranty Company Agent's Address Persing, Dyckman Toynbee, P.O. Box 5187, Tacoma, WA 98415 Amount Disbursed: Amount Retained: Total: DISBURSING OFFICER Type or Print Name 601 181 -152 9/19/02 45,862.99 2,209.20 48,072.19 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. Utilities Committee February 19, 2003 Present: Pam Linder, Chair; Joan Hernandez Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara Christensen Road Water Line Extension Proiect Completion and Acceptance This project installed a new water line in Christensen Road. The three change orders totaling $5,034.00 involved a conflict with utilities, increased excavation due to a water line not being where surveyed and a credit for using native soils we were able to backfill with the existing soil. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 2. Sewage Lift Station No. 5 Pump (Retrofit) Proiect Completion and Acceptance This project completely retrofitted the pump station located at the entrance to Fort Dent Park. There were reductions of $1,400 for using native materials to backfill and one change order for $9,887 to completely restore the curb around the island that houses the pump station. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 3. 2002 Outfall Repair Program Proiect Completion and Acceptance This project provided repairs to three storm drainage outfalls to the Duwamish River. No change orders were issued and underruns amounted to $14,756 due to dry weather, using native soil to backfill and less traffic control labor. Pam L asked why there is such a delay from when the paperwork says substantially complete (in December for this project) and when it is fmally presented to Committee to close out. Jim responded that the term "substantially complete" means when the City can take possession or use the facility from the contractor. There still may be punchlist items such as landscaping, submittal of as- builts, etc. that would take additional time. When it is presented to Committee, the project is completely finished. Recommend move to Regular Consent Agenda with recommendation to accept nroiect and release retainage. 4. 2002 Fourth Ouarter Report Information Only Emergency Management Joan asked Jim about the status since he had taken over as EOC Director. Jim told us that in April of last year there was a Haz Mat exercise at Foster H.S. with six cities: Tukwila, Renton, SeaTac, Fed Way, Seattle and Kent. From the exercise, they found that new procedures are needed if the Police need to be decontaminated. The Police Officer must be able to safely store their weapon or to give it to a Police backup. They also found that the present Emergency Operations Center at the new Golf Maintenance Building was very noisy, so headsets were purchased to be able to communicate with staff out in the field. Still evaluating the EOC at the golf building, as we may lease space from Sabey. Meeting Date 3/03/03 I CAS Number: 03-025 Agenda Item Title: Accept as complete Sewage Lift Station No. 5 Pump (Retrofit) and release retainage. Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 3/03/03 Meeting Date 3/03/03 COUNCIL AGENDA SYNOPSIS UAW Initials ITEM NO. Prepared by 1 Mayor's review I Council review MC ITEM "INFORIVIATION'� I Original Agenda Date: March 3, 2003 Council Admin. Public Works The retrofit of Sewage Lift Station #5 at Fort Dent's entrance was completed by C.A. Goodman on October 18, 2002. Increased quantities amounted to $9,887.00 for additional curb installation around the island and reductions amounted to $1,400.00 for soil conditions that were more suitable than expected. The total contract amounted to $98,564.10. Accept project as complete and authorize release of retainage. Forward to Consent Agenda of Regular Council. Same as sponsor. $98,564.10 403/02 Sewer Construction COiJNCM- Action sX AP PENDICES Attachments Information Memo dated January 9, 2003 Notice of Completion of Public Works Contract 02 -054 Utilities Committee Meeting Minutes from February 19, 2003 L\ 36 34_12 4F'` TO: FROM: DATE: SUBJECT: ISSUE BACKGROUND Mayor Mullet Public Works Director t INFORMATION MEMO January 9, 2Q03 Sewage Lift Station No. 5 Pump (Retrofit) Proiect Completion and Accentance Accept construction contract as complete and authorize release of retainage in the amount of $4,529.60. On May 23, 2002, the City entered into Contract No. 02 -054 with C.A. Goodman Construction Company of Milton, Washington, for construction of Project No. 92 -SW05. This sewer project included the installation of new pumps, control systems and a backup power generator. Construction began on June 7, 2002, and was substantially completed on October 18, 2002. One change order was issued during the contract. The final contract cost is summarized as follows: There has been $4,529.60 in retainage withheld from the progress payments to C. A. Goodman Construction Company for this contract. RECOMMENDATION Contract Award Amount $82,105.00 Reductions <1,400.00> Increased Quantities 9,887.00 Sales Tax 8.8% 7,972.10 Total Amount Paid (incl. retainage) S98.564.10 All work required under this contract has been completed. It is recommended that this contract be accepted as complete and authorize the release of retainage. The retainage release is subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract (P:PtojecuM• SW PRojccu\92SWO5Clussan Memo CA Goodman) State of Washington Department of Revenue Audit Procedures Admin. PO Box 47474 REVENU Olympia WA 98504 -7474 FROM: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Total: City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Contractor's Name C. A. Goodman Construction Company, Inc. Contractor's Address 300 Birch Street, Milton, WA 98354 Contract Amount: force account Additions or Il Reductions: Finance Approval, .,1+ 87.105.00 1,400.00 9,887.00 Sales Tax: 7,972.10 98,564.10 Contractor's Registration No. (UBI No.) Assigned To: Date Assigned: Date: 601 181 -152 1 -31-03 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Project No. 92 -SW05 Contract No. 02 -054 Telephone No. Sewage Lift Station No. 5 Pump (Retrofit) 253 926 -2695 P.O. Box 398, Auburn, WA 98071 -0398 Date Work Commenced Date Work Completed Date Work Accepted June 7, 2002 October 18, 2002 Surety or Bonding Co. United States Fidelity and Guaranty Company Agents Address Persing, Dyckman Toynbee, P.O. Box 5187, Tacoma, WA 98415 Signature Amount Disbursed: Amount Retained: Total: DISBURSING OFFICER Type or Print Name 94,034.50 4,529.60 98,564.10 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. REV 31 0020 (1- 17 -96) Utilities Committee February 19, 2003 Present: Pam Linder, Chair; Joan Hernandez Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara 1. Christensen Road Water Line Extension Proiect Completion and Acceptance This project installed a new water line in Christensen Road. The three change orders totaling $5,034.00 involved a conflict with utilities, increased excavation due to a water line not being where surveyed and a credit for using native soils we were able to bacicfill with the existing soil. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 2. Sewage Lift Station No. 5 Pump (Retrofit) Proiect Completion and Acceptance This project completely retrofitted the pump station located at the entrance to Fort Dent Park. There were reductions of $1,400 for using native materials to backfill and one change order for $9,887 to completely restore the curb around the island that houses the pump station. Recommend move to Regular Consent Agenda with recommendation to accept project and release retainage. 3. 2002 Outfall Repair Program Project Completion and Acceptance This project provided repairs to three storm drainage outfalls to the Duwamish River. No change orders were issued and underruns amounted to $14,756 due to dry weather, using native soil to backfill and less traffic control labor. Pam L asked why there is such a delay from when the paperwork says substantially complete (in December for this project) and when it is finally presented to Committee to close out. Jim responded that the term "substantially complete" means when the City can take possession or use the facility from the contractor. There still may be punchlist items such as landscaping, submittal of as- builts, etc. that would take additional time. When it is presented to Committee, the project is completely finished. Recommend move to Regular Consent Agenda with recommendation to accept project and release retainage. 4. 2002 Fourth Ouarter Renort Information Only Emergency Management Joan asked Jim about the status since he had taken over as EOC Director. Jim told us that in April of last year there was a Haz Mat exercise at Foster H.S. with six cities: Tukwila, Renton, SeaTac, Fed Way, Seattle and Kent. From the exercise, they found that new procedures are needed if the Police need to be decontaminated. The Police Officer must be able to safely store their weapon or to give it to a Police backup. They also found that the present Emergency Operations Center at the new Golf Maintenance Building was very noisy, so headsets were purchased to be able to communicate with staff out in the field. Still evaluating the EOC at the golf building, as we may lease space from Sabey. CAS Number: 03-026 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Meeting Date 3/03/03 Meeting Date 3/03/03 COUNCIL AGENDA SYNOPSIS 03 Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 3/03/03 RL M 1 I Council RECORD;'. V TEM INFO RMATION Admin. Recommendations: Sponsor: Accept project as complete and authorize release of retainage. Committee: Forward to Consent Agenda of Regular Council. Administration: Same as sponsor. Cost Impact (if known): $122,311.11 I Fund Source (if known): 412/02 Surface Water ►iJN CILAATI Q Action A `fir 17W IT R Attachments Information Memo dated February 7, 2003 Notice of Completion of Public Works Contract 02 -081 Utilities Committee Meeting Minutes from February 19, 2003 ITEMNO. Original Agenda Date: March 3, 2003 Accept as complete 2002 outfall Repair Program Contract and release retainage. Public Works The outfall repair project was completed by Nordic Construction, Inc. on December 20, 2002. Undenuns amounted to $14,756.70, due to soil conditions that were more suitable than expected, dry weather and less traffic control. The total contract amounted to $122,311.11. To: Mayor Mullet From: Public Works Director�€i'n Date: February 7, 2003 Q' Subject: 2002 Outfall-Repair Program Proiect Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage bond. BACKGROUND INFORMATION MEMO The Notice to Proceed for Contract No. 02 -081 with Nordic Construction, Inc., of Tacoma, Washington, was issued August 13, 2002, for construction of the 2002 Outfall Repair Program. This project provided repairs to three storm drainage outfalls to the Duwamish River. These outfalls were: Site No. 1 (48" Ave S), Site No. 2 (Interurban P1 S), and Site No. 3 (S 130" P1). This contract was totally completed on December 20, 2002. No change orders were issued. The underruns in the unit bid prices listed below were primarily due to soil conditions that were more suitable than expected, dry weather eliminating the need for temporary erosion control, and less traffic control labor used than anticipated. The contract cost is summarized as follows: ACTION TAKEN RECOMMENDATION Contract Award Amount (incl. sales tax) $137,067.81 Underruns 114.756.70) Total Amount Paid (incl. retainage bond) S122.311.11 The final payment has been issued, final records are being prepared, and this acceptance will formalize the close -out of this project. It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage bond, subject to the standard claim and lien release procedures. RL:ad attachment: Notice of Completion of Public Works Contract (P:ProjeeuU- DR Projecu \OODR02 )ACaptance Omfell Project) State of Washington Department of Revenue Audit Procedures Admin. PO Box 47474 REVENUE Olympia WA 98504 -7474 FROM: Contract Amount: It Additions or Reductions: Sales Tax: Total: REV 31 0020 (1- I7.96) Contractor's Registration No. (UBI No.) Date: NOTICE OF COMPLETION OF PUBLIC WORKS 'CONTRACT City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Finance Approval 127,175.00 14,756.70 9,892.81 122,311.11 I Date Work Completed December 20, 2002 Writra Assigned To: Date Assigned: Signature 'Phone No Amount Disbursed: g Amount Retained: Total: Type or Print Name NORDICI11OLZ 1 -28 -03 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Project No. 00 —DR02 Telephone No. 2002 Outfall Repair Program Contract No. 02 -081 253- 922 -3100 I Contractor's Name Nordic Construction, Inc. I Contractor's Address 106 55th Ave. East, Tacoma, WA 98424 I Date Work Commenced I Date Work Accepted August 13, 2002 I Surety or Bonding Co. Travelers Casualty Surety Company of America Agent's Address Baldwin Resource Group, Inc., P.O. Box 1848, Bellevue, WA 98009 116,690.19 5,620.92 122,311.11 DISBURSING OFFICER The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. Utilities Committee February 19, 2003 Present: Pam Linder, Chair; Joan Hernandez Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara 1. Christensen Road Water Line Extension Proiect Completion and Acceptance This project installed a new water line in Christensen Road. The three change orders totaling $5 ,034.00 involved a conflict with utilities, increased excavation due to a water line not being where surveyed and a credit for using native soils we were able to backfill with the existing soil. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 2. Sewage Lift Station No. 5 Pump (Retrofit) Proiect Completion and Accentance This project completely retrofitted the pump station located at the entrance to Fort Dent Park. There were reductions of $1,400 for using native materials to backfill and one change order for $9,887 to completely restore the curb around the island that houses the pump station. Recommend move to Regular Consent Agenda with recommendation to accent nroiect and release retainage. 3. 2002 Outfall Renair Program Proiect Comnletion and Accentance This project provided repairs to three storm drainage outfalls to the Duwamish River. No change orders were issued and underruns amounted to $14,756 due to dry weather, using native soil to backfill and less traffic control labor. Pam L asked why there is such a delay from when the paperwork says substantially complete (in December for this project) and when it is fmally presented to Committee to close out. Jim responded that the term "substantially complete" means when the City can take possession or use the facility from the contractor. There still may be punchlist items such as landscaping, submittal of as- builts, etc. that would take additional time. When it is presented to Committee, the project is completely finished. Recommend move to Regular Consent Agenda with recommendation to accent project and release retainage. 4. 2002 Fourth Ouarter Renort Information Only Emergency Management Joan asked Jim about the status since he had taken over as EOC Director. Jim told us that in April of last year there was a Haz Mat exercise at Foster H.S. with six cities: Tukwila, Renton, SeaTac, Fed Way, Seattle and Kent From the exercise, they found that new procedures are needed if the Police need to be decontaminated. The Police Officer must be able to safely store their weapon or to give it to a Police backup. They also found that the present Emergency Operations Center at the new Golf Maintenance Building was very noisy, so headsets were purchased to be able to communicate with staff out in the field. Still evaluating the EOC at the golf building, as we may lease space from Sabey. CAS Number: 03-027 Agenda Item Title: Accept as complete 2002 Overlay Program Construction Contract and release retainage. I Original Sponsor: Timeline: Sponsor's Summary: 1 keeling Date I 3/03/03 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 3/03/03 RL C(ritll 1 1 1 o a 1 M WORMATIO Original Agenda Date: March 3, 2003 Council Admin. Public Works Recommendations: Sponsor: Accept project as complete and authorize release of retainage. Committee: Forward to Consent Agenda of Regular Council. Administration: Same as sponsor. Cost Impact (if known): $256,134.98 Fund Source (if known): 104/02 Commercial Streets .��s r��cPPENDTCES Meeting Date 1 Attachments 3/03/03 I Information Memo dated February 13, 2003 Notice of Completion of Public Works Contract 02 -078 Transportation Committee Meeting Minutes from February 24, 2003 Action ITEMNO. The overlay and repair project was completed by ICON Materials, Inc. on December 13, 2002. Underruns amounted to $71,414.52, due to soil conditions that were more suitable than expected, less asphalt concrete pavement, and using substantially less traffic control labor. The total contract amounted to $256,134.98. To: Mayor Mullet From: Public Works Director Date: February 13, 2003 Subject: 2002 Overlay Program Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage bond. BACKGROUND The Notice to Proceed for Contract No. 02 -078 with ICON Materials, Inc., of Tukwila, Washington, was issued August 12, 2002, for construction of the 2002 Overlay Program. This project provided repairs and overlays on various roadway segments, including: S 180th St (Southcenter Pkwy to Andover Park W vicinity), S 178 St (SeaTac vicinity to Southcenter Parkway), and Interurban Ave S (in vicinity of Wade Cook). This contract was totally completed on December 13, 2002. No change orders were issued. The unit bid price underruns listed below were primarily due to soil conditions that were more suitable than expected, less asphalt concrete pavement used than anticipated, and substantially less traffic control labor used than in the contract. The contract costs are summarized as follows: Actual Contract Award Amount 327,549.50 Underruns <71,414.52> Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage bond) *256,134.98 ACTION TAKEN The fmal payment has been issued, final records are being prepared, and this acceptance will formalize the close -out of this project. RECOMMENDATION INFORMATION MEMO It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage bond, subject to the standard claim and lien release procedures. RL:ad attachment: Notice of Completion of Public Works Contract (P:Pmjecn\A- RW RS P,ojeW \OIRWOS 2002 Overlay \Acceptance 2002 Ovule) Memo) 2002 Budoet 5365,000.00 0.00 S365.000.00 State of Washington Department of Revenue Audit Procedures Admin. REVENU Olympia 47474 985047474 FROM: NOTICE OF COMPLETION OF PUBLIC WORKS ,CONTRACT City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Description of Contract 2002 Overlay Program Contract Amount: Additions or Reductions: Sales Tax: Total: Finance Approval T\\ :s- /44; REV 310020 (1- 17 -96) 327,549.50 71,414.52 —0- 256,134.98 Contractor's Registration No. (UBI No.) ICONM *982CF Mid Assigned To: Date Assigned: Notice is hereby given relative to the completion of contract or project described below. Project No. 01 —RW05 (Telephone No. Contract No. 02 -078 206- 575 -3200 Contractor's Name ICON Materials, Inc. Contractor's Address P 0 Box 88050, Tukwila, WA 98138 -2050 Date Work Commenced Date Work Completed August 12, 2002 I October 11, 2002 Surety or Bonding Co. Liberty Mutual Insurance Company Agent's Address 60 East South Temple, Suite 1600, Salt Lake City, UT 84111 Signature Phone No Date: I Date Work Accepted Amount Disbursed: Amount Retained: Total: Type or Print Name 1 -29 -03 243,328.24 12,806.74 256,134.98 DISBURSING OFFICER The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. Transportation Committee February 24, 2003 Present: Richard Simpson, Chair; Dave Fenton, Pam Linder Jim Morrow, Brian Shelton, Gail Labanara, Ryan Larson, Pat Brodin, Lucy Lauterbach; Dennis Robertson 1. Family Fun Center Turnovers Although the Family Fun Center has been finished and in operation for several years, it is only now all the turnover documents are completed. The facilities being turned over include street lights, 2 catch basins, curb, gutter and sidewalk, fire hydrants and water lines. The committee asked why this tumover is coming so long after the opening of the Fun Center. Jim M said it is because there is no incentive for business to complete the items on the punch list or to supply the as- builts, both of which are required to turn over the facilities. Recommend turnovers to consent agenda of a Regular Meeting. 2. 2002 Overlay Comnletion and Accentance ICON Materials started the 2002 overlay in late summer, with completion in December. The cost was $100,000 under the estimated cost. Several unit costs were lower than expected, and the soils were better than expected. Good weather also helped, and no temporary water control was needed. The projects were S. 180 (Southcenter to Andover West); S. 178` (Sea Tac to Southcenter Parkway) and Interurban Avenue (near the Wade Cook offices). Jim M said the City can spend more time estimating unit prices in the design stage, but that costs money itself. Unit pricing, he said, could be valuable or troublesome. There are often things one can't control, such as soils or weather. Recommend nroiect completion and acceptance to consent agenda at a Regular meeting. 3. TEA 21 Reauthorization In anticipation of the reauthorization of the TEA 21 funds later this year, the City wants to prioritize projects for consideration for funding. The three projects in order of priority recommended were the Klickitat/Southcenter /Strander intersection; transit center near Strander and Andover Park West; and the BNSF Access near East Marginal. These three projects would cost around $60 million. Only $20 million will be available for the whole state, so Tukwila can't expect to get too much funding for its three projects. The committee agreed with the priorities, but wanted the whole Council to be informed as well. Staff is working with Ball Janik on getting these priorities. Staff will ask for 80% of engineering and environmental plus right of way for the three projects. Dennis raised the issue of the Klickitat project not being in the CIP. Even if 80% of the project were funded by grant the City would still owe $6 million on it. Dave said the City would need to reorder other CIP projects to find the money. Information. Traffic Signal Pam reported the traffic signal at S. 150` appears to be too long on the east west turn. Staff will investigate. Committee chair approval Initials Meeting Date Prepared by 1 Mayor's review Council review 3/03/03 DM Crj 1 v 1 TEMit_ PIN& IQN Original Agenda Date: March 3, 2003 Agenda Item Title: Accept Turnover of Infrastructure from Huish Family Fun Center CAS Number: 03-028 Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Accept turnover of public infrastructure. Committee: Forward to Council Consent Agenda and authorize Mayor to sign acceptance forms. Administration: Same as sponsor. Cost Impact (if known): N/A Fund Source (if known): Meeting Date 1 3/03/03 Meeting Date 3/03/03 CES r$.x �AP i'END Attachments Information memo dated February 12, 2003 with vicinity maps I Transportation Committee meeting minutes from February 24, 2003 If Turnover documents available at Public Works.] COUNCIL AGENDA SYNOPSIS 0b -©a8 Council COT ITEMNO. Admin. Public Works The Family Fun Center development is complete and ready for turnover of public infrastructure improvements. Public Works staff inspected the facilities and all permits have been approved. The turnover includes curb, gutter, and sidewalk, street lighting, 12" waterline with 2 fire hydrants, and 12" storm drainage system for a value of $37,045.00. Action TO: FROM: DATE: SUBJECT: ISSUE Accept turnover of curb, gutter, and sidewalk, street lighting, 12" waterline with 2 each fire hydrants, and 12" storm drainage system, as part of the development of Huish Family Fun Center. BACKGROUND INFORMATION MEMO Mayor Mullet Public Works Director_Q�T11 February 12, 2003 Huish Family Fun Center Permit No. MI98 -0163 Site Location 7100, 7200, and 7300 Fun Center Way, Tukwila Parcel Nos. 242304 -9092, 9013, and 9063 Turnover of curb, gutter, and sidewalk, 12" waterline and 12" storm drainage facilities The development of the Huish Family Fun Center is now completed. As a condition of the development, the Huish Family Fun Center facilities included the construction of 2 each street lights, 2 each Type I I 46" catch basins, 690 lineal feet of curb and gutter, 1,400 sf of sidewalk, 490 lineal feet of 12" DI watermain, 2 each fire hydrants, and all appurtenances. The value of the transferred assets from the Developer to the City of Tukwila is $37,045.00. Conditions were placed on the development to provide the following tumover documents: 1. Letter from owner requesting turnover 2. Capital Asset Acquisition form 3. List of Materials /Costs (City format) 4. Bill of Sale 5. As -built plans for proposed public facilities The proposed public facilities have been constructed to City standards and inspected by Public Works staff and are now ready for tumover as public infrastructure. ALTERNATIVES None. RECOMMENDATION Request Transportation Committee to move to consent agenda to authorize Mayor to sign acceptance forms. attachments: vicinity map tumover documents 1-5 Development file: Huish Family Fun Center NOTE: All documents are available at Public Works and will be presented at the meetinas. Vicinity Map Family Fun Center Infrastructure Turnover MI98-0163 Site Map KING COUNTY DEPARTMENT OF ASSESSMENTS THIS MAP IS FOR THE PURPOSE OF ASSISTING IN LOCATING YOUR PROPERTY AND I5 NOT GUARANTEED TO SHOW ACCURATE MEASUREMENTS MI98-0163 Family Fun Center 7100 7200 & 7300 Fun Center Way Family Fun Center Infrastructure Turnover Water Family Fun Center Infrastructure Turnover Storm INTERURBAN AVENUE Family Fun center Infrastructure Turnover Street ST LT Committee chair approval Transportation Committee February 24, 2003 Present: Richard Simpson, Chair; Dave Fenton, Pam Linder Jim Morrow, Brian Shelton, Gail Labanara, Ryan Larson, Pat Brodin, Lucy Lauterbach; Dennis Robertson 1. Family Fun Center Turnovers Although the Family Fun Center has been finished and in operation for several years, it is only now all the turnover documents are completed. The facilities being turned over include street lights, 2 catch basins, curb, gutter and sidewalk, fire hydrants and water lines. The committee asked why this tumover is coming so long after the opening of the Fun Center. Jim M said it is because there is no incentive for business to complete the items on the punch list or to supply the as- builts, both of which are required to turn over the facilities. Recommend turnovers to consent agenda of a Regular Meetin+?. 2. 2002 Overlay Completion and Acceptance ICON Materials started the 2002 overlay in late summer, with completion in December. The cost was $100,000 under the estimated cost. Several unit costs were lower than expected, and the soils were better than expected. Good weather also helped, and no temporary water control was needed. The projects were S. 180 (Southcenter to Andover West); S. 178` (Sea Tac to Southcenter Parkway) and Interurban Avenue (near the Wade Cook offices). Jim M said the City can spend more time estimating unit prices in the design stage, but that costs money itself. Unit pricing, he said, could be valuable or troublesome. There are often things one can't control, such as soils or weather. Recommend oroiect completion and acceptance to consent agenda at a Regular meeting. 3. TEA 21 Reauthorization In anticipation of the reauthorization of the TEA 21 funds later this year, the City wants to prioritize projects for consideration for funding. The three projects in order of priority recommended were the Klickitat/Southcenter /Strander intersection; transit center near Strander and Andover Park West; and the BNSF Access near East Marginal. These three projects would cost around $60 million. Only $20 million will be available for the whole state, so Tukwila can't expect to get too much funding for its three projects. The committee agreed with the priorities, but wanted the whole Council to be informed as well. Staff is working with Ball Janik on getting these priorities. Staff will ask for 80% of engineering and environmental plus right of way for the three projects. Dennis raised the issue of the Klickitat project not being in the CIP. Even if 80% of the project were funded by grant the City would still owe $6 million on it. Dave said the City would need to reorder other CIP projects to find the money. Information. Traffic Signal Pam reported the traffic signal at S. 150 appears to be too long on the east west turn. Staff will investigate. CAS Number: (REF: 02 -112) 03-022 1 Original Agenda Date (10.28.02 rib am ao 0 3 aw Agenda Item Title: Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Authorize Mayor to adopt the proposed ordinance. Committee: Administiation: Cost Impact (if known): N/A Fund Source (if known): N/A Meeting Date 9.16.02 10.28.02 224.03 Meetins Date 224.03 COUNCIL AGENDA SYNOPSIS Meeting Date March 3, 2003 1 Prepared by Lm Adoption of a proposed ordinance establishing a temporary moratorium on the acceptance of applications for development activities, land divisions and land use decisions within the area designated for transit oriented development. Council. Admin.xx Approval on March 3, 2003 Recommend adoption of the proposed ordinance establishing a temporary moratorium on the acceptance of applications for development activities, land divisions, and land use decisions within the area designated for transit oriented development (TOD) around the commuter rail/ mtrak eta ion at .ongacree noto 01,04 Action 224.03 Minutes of CAP meeting, February 11, 2003. Initials 1 Mayor's review 1 Council review Attachments ITEMNO. Council adopted Ordinance No. 1996, Establishing a temporary moratorium on the acceptance of applications for certain land divisions and land use decisions within the area designated for transit oriented development. Council held a public hearing on adopted Ordinance No. 1996. No action was taken, allowing the moratorium to continue uninterrupted until it expires in March, 2003. Council held a public hearing on the proposed Ordinance. 3.03.03 Memo to City Councilmembers RE: Adoption of the proposed ordinance establishing a temporary moratorium on land divisions and certain land use decisions in the Longacres TOD planning area. 3.03.03 Copy of proposed ordinance establishing a temporary moratorium on land divisions and certain land use decisions in the Longacres TOD planning area. Memo to City Councilmembers RE: Public hearing on a proposed ordinance, establishing a temporary moratorium on land divisions and certain land use decisions in the Longacres TOD planning area. 224.03 Proposed ordinance renewing six -month moratorium. 224.03 Ordinance No. 1996 224.03 I Copy of Memo to CAP RE: Six -month renewal of Ordinance No. 1996, and proposed modifications. 224.03 Copy of Public Hearing Notice 224.03 Copy of letter dated Feb. 12, 2003 sent to affected property owners and businesses in the TOD planning area Steven M. Mullet, Mayor 13ackaround City of Tukwila Department of Community Development Steve Lancaster, Director TO: City of Tukwila Councilmembers From: Steve Lancaster, Director Q' A v Date: February 26, 2003 Subject: Adoption of proposed ordinance, establishing a temporary moratorium on land divisions and certain land use decisions in the Longacres TOD planning area. On September 2002, Council adopted Ordinance No. 1996, establishing a six -month moratorium on acceptance of applications for certain land divisions, and development activities and land uses within the area designated for transit- oriented development (TOD) around the temporary commuter rail/Amtrak station at Longacres (see Figure 1). This Ordinance expires March 16, 2003. Planning for the TOD area will begin in March, and there is still a need for keeping a moratorium in place until a land use /transportation framework is adopted. A new ordinance is proposed (see attached) allowing more interim use of properties during this planning period, while maintaining a moratorium on activities and uses that would have significant long -term impacts on the ability to successfully develop a TOD. See Table 1, below, for a summary of proposed changes. Table 1. Changes incorporated into Current Ordinance No. 1996 Within the TOD planning area: Prohibits the filing of permits and approvals related to such uses or activities as manufacturing, industrial auto oriented businesses. the Proposed Ordinance Proposed Ordinance Within the TOD planning area: Allow applications and approvals related to interim uses: Automobile sales Tots Contractor or storage yards Commercial parking These uses are easily redevelopable, having minimal impacts and investments in infrastructure. This prohibits new development or the expansion of existing uses that are Exempt from the moratorium the expansion of existing incompatible for a future TOD. businesses on existing lots. This focuses on ensuring the viability of existing businesses. 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206 431 -3670 Fax: 206 431 -3665 There are no other substantive differences between the existing ordinance and the proposed ordinance. Both ordinances: Prohibit the filing of all permits and approvals within the TOD planning area related to land divisions. Exempt from the moratorium the filing of and approvals for sign permits and building permits for tenant improvements. CAP authorized staff to forward the proposed ordinance to Council for a public hearing at their COW meeting on February 24, 2003. Notice for the public hearing on the moratorium was provided. Individual letters were sent to affected property owners and businesses notifying them of the scheduled hearing. The public hearing on the proposed ordinance was held on February 24, 2003. Summary of Public Hearing Comments Three people gave public comment at the hearing held on February 24, 2003. While all speakers were not in favor of having a moratorium, all supported the proposed changes relaxing the restrictions on developing their properties. Council Comments on the Proposed Ordinance Council directed staff to modify the proposed ordinance by adding a "WHEREAS" clause stating that a public hearing on the ordinance was held on that date. Proposed Next Stens 1.Council adopts the proposed ordinance, and allows Ordinance No. 1996 to expire. Council revisits the moratorium in six months (August, 2003). Transit Oriented Development (TOD) Planning Area Figure 1 lanpa s Site Moratorium Renewal 1 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A SIX -MONTH MORATORIUM ON ACCEPTANCE OF APPLICATIONS FOR CERTAIN LAND DIVISIONS, AND DEVELOPMENT ACTIVITIES AND LAND USES WITHIN THE AREA DESIGNATED FOR TRANSIT ORIENTED DEVELOPMENT AROUND THE TEMPORARY COMMUTER RAH/AMTRAK STATION AT THE LONGACRES SITE; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila issued an Unclassified Use Permit in 1999 allowing Sound Transit to construct a temporary station for Sounder commuter rail and Amtrak service at the Longacres site, adjacent to the Burlington Northern Railroad; and WHEREAS, Sounder's Inclassified Use Permit for the temporary station expires in February 2004, and either the station must be built or permit renewed prior to this date; and WHEREAS, the City recognized the unique opportunity to promote a more compact mixed -use, pedestrian supportive pattern of development that makes effective use of its proximity and accessibility to the rail station, and includes a mix of retail, service, office and residential uses; and WHEREAS, a more intensive pattern of transit-oriented development (TOD) would assist the City with the redevelopment of the Tukwila Urban Center, one of thirteen designated urban centers within King County, and provide workers with commercial, public and recreational services close to where they live or work; and WHEREAS, a more intensive pattern of TOD would benefit the region by assisting in achieving Growth Management Act requirements and increasing local and regional transit ridership; and WHEREAS, in August 2001, the City held a workshop, inviting other key stakeholders to explore the possibilities for a TOD in the Longacres area; and WHEREAS, the workshop resulted in strong support for the project and a "vision" for land use and transportation in the Longacres TOD area; and WHEREAS, to implement this vision, the City applied for and was awarded a $1.5 million grant by the Federal Highways Administration to prepare a master plan for the Longacres area, identifying land use, urban design and transportation /circulation objectives, as well as to prepare implementing ordinances and design guidelines, complete environmental review of the plan and designate it as a planned action, and integrate the design of the permanent commuter rail/Amtrak station; and WHEREAS, while the City anticipates the TOD master plan project to be completed by the end of 2003, some issues need to be addressed immediately in order for the TOD project to be successful; and WHEREAS, the "Tukwila Urban Center" zoning district allows for a variety of high- intensity regional uses in the TOD planning area, including light industry and warehousing, some of which may not be of appropriate type, density or character to support the intent of a TOD; and WHEREAS, the City has already received a proposal for development within the TOD planning area that would have been inconsistent with the stated vision for the TOD and threaten the successful implementation of the TOD master plan; and WHEREAS, the Longacres site is considered one of the region's key opportunities for TOD, primarily due to the large amount of vacant and redevelopable land surrounding the station; and WHEREAS, any significant amount of new development occurring prior to the establishment of a desired pattern of uses in the TOD master plan could jeopardize the City's ability to implement the TOD plan; and WHEREAS, the City's Municipal Code allows for the division of land and adjustment of boundary lines that, if allowed to occur in the TOD planning area, would make future land assemblage for a TOD project difficult and costly, and threaten the successful implementation of the TOD master plan; and WHEREAS, within the TOD planning area, the City desires to take immediate steps to preserve the land available for development or redevelopment, and restrict land uses that do not implement the vision for the area until the master plan and environmental review for the TOD at the Longacres site are completed, certain implementing zoning regulations are adopted by the City, and other related regional transportation infrastructure issues are decided; and WHEREAS, the City also desires to ensure public input on these issues; and WHEREAS, the City desires to preserve the status quo for the protection of the health, safety and welfare of City residents, as it relates to development in Tukwila, until these matters are more fully considered and, therefore, has determined that an emergency exists; and WHEREAS, on September 16, 2002, the City adopted Ordinance No. 1996, establishing a six-month moratorium on acceptance of applications' for certain land divisions, and development activities and land uses within the area designated for transit- oriented development (TOD) around the temporary commuter rail /Amtrak station at the Longacres site; and WHEREAS, Ordinance No. 1996 will expire on March 16, 2003, and the TOD planning process is not yet completed; and WHEREAS, a public hearing on this proposed ordinance was held on February 24, 2003; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings of Fact and Emergency Declared. The "Whereas" clauses above are hereby adopted by reference as the City Council's findings of fact as if fully set forth herein. Furthermore, the City Council hereby declares an emergency necessary-for the protection of the public health and safety. Section 2. Moratorium Area Established. For the purposes of this ordinance, "the TOD planning area" is identified in Figure 1. This area is bounded by I-405 on the north, Longeems Site Moratorium Renewal 2 Tukwila city limits on the east, the southern boundary of Parcel No. 2523049006 on the south, and West Valley Highway on the west. Section 3. Moratorium on Activities. A moratorium is hereby established upon the filing of permits and approvals within the TOD planning area relating to: A. Land divisions: This includes all permits and approvals related to subdivisions, short subdivisions, boundary line adjustments, and lot consolidations. B. Development Activities and Land Uses: Except for sign permits, building permits for tenant improvements, and expansion of existing businesses on existing lots, this includes all applications and approvals for any and all: 1. rezones, 2. conditional use permits, 3. unclassified use permits, 4. variances, 5. binding site plans, 6. required environmental review, 7. building permits, and 8. land altering permits relating to the following activities and uses: a. Amusement parks b. Automobile, recreational vehicles or travel trailer sales rooms. No dismantling of cars or travel trailers nor sale of used parts allowed. c. Automotive services d. Cemeteries and crematories e. Commercial laundries f. Drive -in theaters g. Drive- through restaurants h. Electrical substations distribution i. Heavy equipment repair and salvage j. Internet data /telecommunication centers k. Manufacturing, processing and /or packaging of foods, including but not limited to, baked goods, beverages (except fermenting and distilling), candy, canned or preserved foods, dairy products and byproducts, frozen foods, instant foods and meats (no slaughtering) 1. Manufacturing, processing and /or packaging pharmaceuticals and related products, such as cosmetics and drugs m. Manufacturing, processing, and /or packaging previously prepared materials including, but not limited to, bags, brooms, brushes, canvas, clay, clothing, fur, furniture, glass, ink, paint, paper, plastics, rubber, tile, and wood n. Manufacturing, processing and/ or assembling previously prepared metals including, but not limited to, stamping, dyeing, shearing or punching of metal, engraving, galvanizing and hand forging. Longaaes Site Moratorium Renewal 3 o. Manufacturing, processing, assembling, packaging and/ or repairing electronic, mechanical or precision instruments such as medical and dental equipment, photographic goods, measurement and control devices, and recording equipment. p. Motels q. Recreation facilities (commercial indoor), including bowling alleys, skating rinks, shooting ranges r. Warehouse storage and /or wholesale distribution facilities Section 4. Effective Period of Moratorium. The moratorium established by this ordinance shall L effective as set forth in Section 7 of this ordinance, and shall continue in effect for six months thereafter unless repealed, renewed or modified by the City Council after a subsequent public hearing and entry of findings of fact. Section 5. Work Program. The Mayor is authorized to allocate the necessary resources to prepare a work program to address the land use and transportation planning issues identified in this ordinance and the City shall implement such a work program. Section 6. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre empted by state or federal law or regulation, such decision or preemption shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other persons or circumstances. Section 7. Effective Date. This ordinance, as a public emergency ordinance necessary for the protection of the public health and safety, shall take effect and be in full force immediately upon its adoption. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST /AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Longacres Site Moratorium Renewal 4 Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Steven M. Mullet, Mayor Transit Oriented Development (TOD) Planning Area Figure 1 I CAS Number: 03-023 1 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if mown): Fund Source Of known): 3 oa3 Meeting Date 2/24/03 n; ern coo approval. Meeting Date Prepared by 2/24/03 ARD e'/3 /o3 COUNCIL AGENDA SYNOPSIS Original Agenda Date: 2/24/03 Resolution adopting Hartford Deferred Compensation Plan documents. Council Admin. X Approve at March 3, 2003 Regular Meeting Update of all Plan document changes. See attached Staff Report. Approve as submitted Finance Safety Move forward January 18, 2003 Meeting. Same as Sponsor N/A N/A Action at row! forwarded to 3/3/03 Req. Mtg. for final Meeting Date 1 2/24/03 I Proposed Resolution 2/24/03 I Staff Report dated February 12, 2003 2/24/03 I Finance Safety February 18 1003 minutes Initials 1 Mayor's review 1 Council review \W ten I I 1 Attachments It I 2/24/03 I NOTE: Copies of the Plan documents are under separate cover. ITEM NO. Stb 3/3/03 'Resolution in final form (copies of Plan distributed at 2/24/03 nitg) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, TO ADOPT THE AMENDED PLAN DOCUMENT FOR THE CITY OF TUKWILA DEFERRED COMPENSATION PLAN; AND ACKNOWLEDGING THE AMENDED GROUP ANNUITY CONTRACT AND THE SIGNING OF A NEW ADMINISTRATIVE AGREEMENT WITH THE HARTFORD LIFE INSURANCE COMPANY. WHEREAS, the City established the City of Tukwila Deferred Compensation Plan (hereinafter "Plan") per Resolution 569 on March 7, 1977; and WHEREAS, the City is authorized to sign a new contract with Hartford Life Insurance Company per Resolution 1412 signed on December 7,1998; and WHEREAS, the City desires to amend the Plan and related documents to conform with changes in the federal law brought about by the Economic and Tax Relief Reconciliation Act of 2001 "EGTRRA and to conform with the technical corrections to EGTRRA contained in the Job Creation and Worker Assistance Act of 2002; and WHEREAS, the City desires to amend the Plan to conform with the final and temporary Treasury regulations ender s401(a)(9) of the Internal Revenue Code as published in the Federal Register on April 17, 2002, 74 FR 18987; and WHEREAS, the City received an amended Group Annuity Contract from Hartford Life Insurance Company containing enhancements and lower fees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The attached amended City of Tukwila Deferred Compensation Plan is hereby adopted, effective as indicated within the Plan Document. Section 2. The City accepts the amended Group Annuity Contract issued by Hartford Life Insurance Company, which offers more fund options, enhanced features, reduced fees, and is in compliance with EGTRRA requirements. Section 3. The City of Tukwila has signed a new Administrative Services Agreement with Hartford Life Insurance Company as required by EGTRRA and authorized by Resolution 1412. PASSED BY THE CI1Y COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney City of Tukwila Washington Resolution No. Filed with the City Clerk Passed by the City Council: Resolution Number. Pam Carter, Council President CAS Number: 03-029 Agenda Item Title: 2003 Comprehensive Plan/Zoning Code Amendments. I Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): Meeting Date Meeting Date 3/3/03 3/3/03 3/3/03 COUNCIL AGENDA SYNOPSIS Meeting Date 3/3/03 Council Admin. xx Initials Prepared by 1 Mayor's review 1 Council review 1 SL 1 1 y-C. 1 1 1 1 1 1 1 1 1 1 ITEM INFORMATION Original Agenda Date Staff will brief the City Council concerning Comprehensive Plan and Zoning Code Amendment requests for 2003. Schedule a public meeting for March 17, 2003. CAP Forward to City Council for briefing and public meeting. None (n/a) RECORD OF COUNCIL ACTION Action APPENDICES Attachments I Memo from Steve Lancaster dated 2 -23 -03 I CAP Minutes dated 2/11/03 I "Proposed Comprehensive Plan Amendments" binder, provided separately. ITEM Na �*11LA, City o f T 11 Steven M. Mullet, Mayor J gig. j i-,1 1 T,.1t Department of Community Development Steve Lancaster; Director 1908 MEMORANDUM February 23, 2003 t.Ar TO: Tukwila City Council .3 FROM: Steve Lancaster, Department of Community Development SUBJECT: ANNUAL COMPREHENSIVE PLAN AMENDMENTS FOR 2003 Enclosed with this memo are proposed annual amendments to the Comprehensive Plan for 2002 -2003. There will be a briefing on March 3, 2002 to review the proposals and decision process. A public meeting is scheduled for March 17, 2003 to receive input on the proposed amendments. Introduction Three proposed Comprehensive Plan and Zoning Code amendments were submitted for consideration by the December 31, 2002 deadline. A member of the public filed one application; two applications came from Tukwila staff. The applications are as follows: L02 -062 Comprehensive Plan Amendment—Office in MIC /H L02 -063 Zoning Code Amendment—Office in MIC /H Amend Comprehensive Plan and Zoning Code to allow office uses in the Manufacturing Industrial Center -Heavy (MIC/H) zone. Requested by City Council in 2002. L02 -064 Comprehensive Plan Amendment Revise Sensitive Areas policies L02 -065 Zoning Code Amendment Revise Sensitive Areas regulations Amend Comprehensive Plan and Zoning Code to include Best Available Science, and other issues per GMA requirements. Required by State of Washington. L02 -067 Rezone (Barghausen /Robb LDR to 0) L02 -068 Comprehensive Plan Amendment (Barghausen /Robb LDR to 0) Amend Comprehensive Plan and Zoning designation at 6550 and 6542 Southcenter Boulevard from Low Density Residential (LDR) to Office (0) 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206 431 -3670 Fax: 206 431 -3665 Last year, the City Council recommended further review of amendments to the Transportation Element of the Comprehensive Plan to address changes to the Growth Management Act. These are being prepared and will come before the Planning Commission and Council later in 2003. Council Consideration The procedure for City review is illustrated by Exhibit 1. The first step in Council's consideration is to evaluate the proposed amendment according to the following review criteria: Is the issue already adequately addressed in the Comprehensive Plan? If the issue is not addressed in the Comprehensive Plan, is there a public need for the proposed change? Is the proposed change the best means for meeting the identified public need? Will the proposed change result in a new benefit to the community? Following its initial consideration of a proposed amendment, the Council shall take one of the following actions: Refer the proposal as is to the Planning Commission for further review; Modify the proposal and refer the Planning Commission for further review; Defer consideration until a later time; Reject the proposal. These "threshold" decisions are to be made following the public meeting scheduled for March 17, 2003. Any proposed amendments that are referred by the Council to the Planning Commission will return before the Council for a final public hearing and a decision at a later date. At that point, the Council may: Adopt a proposed amendment; Adopt a modified version of a proposed amendment; or Reject the amendment. Consideration of these proposed amendments is a legislative action, not quasi-judicial. Next Steps There will be a briefing before the City Council on March 3, 2003 to review the proposals and decision process. A public meeting will take place on March 17, 2003 to receive input on the potential amendments. After the public meeting, the City Council will decide which proposed amendments will be forwarded to the Planning Commission for further consideration. In addition to its annual amendment process, Tukwila is required to update its Comprehensive Plan to incorporate any changes which have been made to the Growth 2 Management Act. The deadline for adopting these changes was extended from late 2002 to December 1, 2004. Tukwila staff is working on this review. Exhibits: 1. Comprehensive Plan Amendment Process Chart 2. Proposed Comprehensive Plan Amendment Summary Attachments: 1. L02 -062 and L02 -063 Office in MIC/H 2. L02 -064 and L02 -065 Sensitive Areas Update 3. L02 -067 and L02 -063 Request Office (0) Designation at 6550 and 6542 Southcenter Boulevard 3 Exhibit 1 COMPREHENSIVE PLAN AMENDMENT PROCESS Reject Proposal Options for Council Review Threshold Review Process Refer to Planning Commission Environmental Review Planning Commission Hearing Recommendation 1 City Council Review Decision Defer Proposal Exhibit 2 SUMMARY OF PROPOSED COMPREHENSIVE PLAN AMENDMENTS FOR CITY COUNCIL CONSIDERATION Proposal (as submitted) Submitted by Background Recommendation .1. Amend Comp Plan/Zoning Code to allow office uses in MIC/H ( #L02 -062, L02 -063) City of Tukwila Community Development The City Council requested this review. 2. Update Sensitive Areas Ordinance to include "Best Available Science" per GMA requirements ( #L02- 064, L02 -065) City of Tukwila Community Development Review of the Growth Management Act's latest requirements has shown that "Best Available Science" must be incorporated into sensitive/cdtical areas review process. '. 3. Rezone property at 6550 and 6542 Southcenter Boulevard from Low Density Residential (LDR) to Office (0) ( #L02 -067, L02 -068) Eric Robb/ Barghausen Engineering Community and Parks Committee February 11, 2003 Present: Joan Hernandez, Chair; Joe Duffle, Pam Carter (f6r Jim Haggerton), Bruce Fletcher, Rick Still, Steve Lancaster, Minnie Dhaliwal, John McFarland, Lucy Lauterbach; Dennis Robertson 1. Foster Clubhouse Demolition Bids for demolition of the clubhouse were opened today, and the low bidder of seven bidders was Wm Dickson Co. Their price was a little higher than anticipated, but it includes additional grading and clearing that would have been done in the construction phase, so the additional money is coming from the construction phase for that.. Rick said Dickson has been around for 25 years, and he had worked with them at a previous job where they had done good work. Some trees from the golf course can be used at Codiga Farm. A private party is buying the kitchen equipment at the clubhouse for $3,000, so new equipment will be purchased for the new clubhouse kitchen. The city will own the equipment, and the concessionaire will lease it to pay it down, at which time the city will buy it back at its depreciated cost. Recommend bid award to Regular Meeting. 2. Manufacturing and Industrial Center Study The Council had asked for information about allowing offices in the industrial area of Tukwila, so additional studies were done. King County Planning Policies have recommended that cities discourage land uses not compatible with manufacturing and industrial uses, and that they limit the size of offices and retail unless they are an accessory use to an industry. Tukwila's Comprehensive Plan also does not allow uses that are unrelated to manufacturing and industry. There is a limited amount of industrial land in King County, and the reports envision the need for such land remaining and perhaps increasing into the future, though how and how much it will grow is unknown. The work done in industrial areas brings in more new money to the region rather than offices, which shift money within the region. Another issue is that because offices are valued higher than manufacturing uses, offices on industrial lands can drive up the price for industrial land, making it unavailable for manufacturing and industry, while remaining not extremely attractive to other offices. An issue raised by offices is the city's process of programmatic EIS work to allow companies to do remodels without full EIS work (because they fill out general information before the Programmatic EIS). These do not include detailed transportation analyses. Offices would have impacts on traffic that manufacturing and industry do not have. Staff had outlined five policy options for Council regarding offices in the industrial areas. One option would recognize existing offices; others would allow office use as a permitted use with or without size restrictions. Steve L asked if this was an issue the committee thought the Council would like to consider in 2003, or refer to the 2004 update. Pam said it should be done in '03 if it fits in the work plan of DCD. Joan wanted it to be taken to Council to at least get them familiar with the issue even if it's not formally decided upon until next year. Joan asked if offices would be conditional uses in industrial areas, and Steve said they could be in the future if wanted, but are not now. Pam asked if we want to keep land industrial, if we should discourage splitting up large lots there. She wanted to know what uses could be expected in the manufacturing and industrial areas. Recommend issue to COW. 3. Como Plan Amendments for 2003 There are three comp plan amendments that have been submitted for consideration this year. The first is a staff request to review offices in MIC /H that was the subject of the earlier issue on the agenda. The second is to revise the Sensitive Areas ordinance to include the Best Available Science and perhaps shoreline issues. There is no clear definition for Best Available Science. When Joan asked about it, Steve said it requires staff to show their research and to review the literature on each issue. The last issue is a citizen request for a rezone of property from LDR to Office. The Council will be briefed on these issues March 3 and a public hearing will be March 17` Recommend briefing to Council. 4. Moratorium Review There has been a moratorium on development of the Transit Oriented Development (TOD) site near Longacres since September, 2002. A study of the area is about to begin, and the findings from that will go into the larger Tukwila Urban Center plan. Because the city had thought transportation improvements that would ensure the viability of the TOD would happen fairly soon, the moratorium was to preclude uses in the near term. However, those improvements are not likely to be done soon, so staff recommends allowing some uses of the property, including trailer or car parking and sales, contractor storage, and expansion of existing businesses. The idea is to have uses that won't warrant buildings that would be hard to remove if the area were ready for redevelopment. This would requite a limited moratorium, with certain allowed uses. Recommend to Public Hearina Feb 24 at the COW. 5. Fourth Quarter Reports Pam had a question, and it was about Codiga. Bruce said Mr. Codiga is somewhat confused, and thinks he still owns the property that the city had bought from him several years ago. The barn needs to come down, but before that happens the city needs to deal with the dozens of feral cats living in the barn. Joan wanted Jim to have a chance to ask questions about the reports, so it should be included next meeting if he has questions. Information. 6. Starfire The committee had a copy of the initial agreement items the city wants to reach with Starfire. Their copy was easy to understand; the attorneys will work on it tomorrow to ensure it has the legal wherewithal to withstand scrutiny. David St Pierre will work on it from the city; Steve DeJulio will work an it for Starfire. Starfire plans to build three new lighted outdoor soccer fields and two indoor lighted fields. The three turf fields to the west won't be done in the first phase, so will remain as is. The new fields will have very good new artificial turf that lets rain through, among other attributes. There will be some leftover re -use water that Fort Dent used when it was all grass. There will be a concessionaire, and the City will be allowed to use the park for the 4` of July. The project will have a 40 -year lease. The new fields will allow the advanced players to use them, and could result in some hotel room rentals for Tukwila. As Starfire is working to get charitable non profit status, they won't be required to pay an admissions tax. Recommend agreement to Reaular Meetina for adoption. Committee chair approval