HomeMy WebLinkAboutReg 2003-04-07 COMPLETE AGENDA PACKETApril 7, 2003; 7 p.m. Ord #2016 Res #1521
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
2. INTRODUCTION OF
NEW EMPLOYEES
3, PROCLAMATIONS/
APPOINTMENTS
Tukwila City Council Agenda
REGULAR MEETING
Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton
John McFarland, City Administrator Jim Haggerton Joan Hernandez
Pam Carter, Council President Pamela Linder Richard Simpson
Mike Sweeney, Foster Clubhouse construction project,
Parks and Recreation
Appointments to Boards and Commissions:
Parks Commission
Renea Blanchette, Pos. #2; term expires 3/31/06
(reappointment)
Dennis Sivak, Pos. #4; term expires 3/31/06
(reappointment)
Planning Commission
Bill Arthur, Pos. #3; term expires 3/31/07
(reappointment)
Allan Ekberg, Pos. #4; term expires 3/31/07 (new
appointment)
Henry Marvin, Pos. #6; term expires 3/31/07
(reappointment)
Kirstine Whisler, Pos. #7; term expires 3/31/07
(reappintment)
Sister Cities Committee
Billy Georgiadis, Pos. #1; term expires 12/31/06
(reappointment)
Audrey Davis, Pos. #2; term expires 12/31/06
(reappointment)
Kathy Znak, Pos. #3; term expires 12/31/06
(reappointment)
Kate Ostrom, Pos. #5; term expires 12/31/06
(reappointment)
Community Police Advisory Board
Art Rosengren, Pos. #3; term expires 3/31/07
(reappointment)
John Hammons, Pos. #5; term expires 3/31/07
(reappointment)
Human Services Advisory Board
Kasey Clay, Pos. #3; term expires 4/30/06
(reappointment)
Pg. 5
Tukwila City Council Agenda (Cont.)
April 7, 2003
Page 2
4. CITIZEN COMMENTS/ At this time, you are invited to comment on items not included on
CORRESPONDENCE this agenda. To comment on an item listed on this agenda, please
save your comments until the issue is presented for discussion.
5. CONSENT AGENDA a. Approval of Minutes: 3/3/03 Regular; 3/17/03 Regular;
3/24/03 Special.
b. Approval of Vouchers.
Award a contract to C.A. Carey Corp. in the amount of
$1,993,618.70 for the Interurban Trail Bridge project.
a. An ordinance setting the Mayor's compensation and
repealing Ordinance No. 1919.
b. A resolution to apply for an Interagency Committee for
Outdoor Recreation (IAC) grant.
Authorize the Mayor to sign a contract with Sargent
Engineers, Inc., in the amount of $25,695 for bridge
inspections and design of a bridge deck overlay for the
Boeing Access Road bridge.
6. BID AWARD
7. OLD BUSINESS
8. NEW BUSINESS
9. REPORTS
10. MISCELLANEOUS
11. EXECUTIVE SESSION
12. ADJOURNMENT
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
Legal issue (RCW 42.30.110(1)(i) 15 minutes.
This notice is available in alternate fornwts for individuals with disabilities upon advance request.
Reasonable accommodations at public hearings are available with advance notice. Tukwila City Hall is wheelchair accessible.
Please call the City Clerk's office 433- 1800/TDD 248 -2933 if you require assistance.
Agenda is also available at City of Tukwila's website: http: /www.ci.tukwila.wa.us
Please be advised that all Tukwila Council Meetings are audio taped.
Pg.11
Pg. 25
Pg. 29
Pg. 33
I Original Sponsor:
Timeline:
Sponsor's Summary:
Meeting Date
April 7, 2003
1 Meeting Date
I April 7, 2003
COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
I Meeting Date I Prepared by I Mayor's review I Council review
1 April 7, 2003 I so 1 w 1 Lea
I I I I
1 1
I I I I
Council
N/A
ITEM INFORMATION
CAS Number: 03-043 Original Agenda Date: April 7, 2003
Agenda Item Title: Appointments /reappointments to Boards and Commissions
Recommendations:
Sponsor: Confirm appointments /reappointments.
Committee:
Administration: Same as sponsor.
Cost Impact (if known): re/A
Fund Source (if known):
APPENDICES
Attachments
Memo from Mayor to Council dated March 11, 2003
Memo from Mayor to Council dated March 20, 2003
Admin xx
Appointments or reappointments to Community Police Advisory Board, Human Services
Advisory Board, Parks Comission, Planning Commission and Sister Cities Committee
RECORD OF COUNCIL ACTION
Action
To:
From:
Re:
Date:
It is my pleasure to provide you with the following:
Community Police Advisory Board
Position #3 (Resident): Arthur Rosengren's current term expires March 31, 2003. Mr.
Rosengren would like to be reappointed. His new term will expire 3/31/2007.
Position #5 (Resident): John Hammons' current term expires March 31, 2003. Mr. Hammons
would like to be reappointed. His new term will expire 3/31/2007.
Human Services Advisory Board
Position #3 (Citizen): Kasey Clay's current term expires 4/30/2003. Ms. Clay would like to be
reappointed. Her new term will expire 4/30/2006.
Position #7 (Religious Community): Lester Pontius' current term expires 4/30/2003. Mr.
Pontius has decided not to seek reappointment. This position will now be vacant.
Parks Commission
0
City of Tukwila
0
6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor
City Council
Mayor Mullet 1 w
Appointments to Boards /Commissions
March 11, 2003
Position #2 (Resident): Renea Blanchette's current term expires 3/31/2003. Ms. Blanchette
would like to be reappointed. Her new term will expire 3/31/2006.
Position #4 (Resident): Dennis Sivak's term expires 3/31/2003. Mr. Sivak would like to be
reappointed. His new term will expire 3/31/2006.
Planning Commission
Position #3 (Business): Bill Arthur's current term expires 3/31/2003. Mr. Arthur would like to
be reappointed. His new term will expire 3/31/2007.
Position #4 (Business): David Livermore's current term expires 3/13/2003. Mr. Livermore has
decided not to seek reappointment. This position will now be vacant.
S� /n-z o a7( 11 ter A.
Phone: 206-433-1800 City Hall Fax: 206- 433 -1833 www.ci.tukwila.wa.us
Memo re: Boards Commissions
March 11, 2003
Page 2
Position #6 (Business): Henry Marvin's current term expires 3/31/2003. Mr. Marvin would like
to be reappointed. His new term will expire 3/31/2007.
Position #7 (Business): Kirstine Whisler's current term expires 3/31/2002. Ms. Whisler would
like to be reappointed. Her new term will expire 3/31/2007.
Unless I hear otherwise from members of the Council before March 21, I will be inviting these
citizens to the Regular City Council Meeting on Monday, April 7, 2003 to have these
reappointments confirmed.
Thank you.
/so
encl.
c£ Jane Cantu
Lucy Lauterbach
Keith Haines
Evelyn Boykan
Bruce Fletcher
Steve Lancaster
City of Tukwila
6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor
To: City Council
From: Mayor Mullet t'"'
Re: Appointments to Boards /Commissions
Date: March 20, 2003
It is my pleasure to provide you with the following:
Plannine Commission
Position #4 (Business): I am pleased to send you for consideration the application of Allan
Ekberg I am recommending that Mr. Ekberg fill Position #4 on the Planning Commission. This
term would expire 3/31/2007.
Sister Cities Committee
The terms of all positions on this committee expired 12/30/2002.
Billy Georgiadis would like to reappointed to Position #1 (citizen)
Audrey Davis would like to be reappointed to Position #2 (citizen)
Kathy Znak would like to be reappointed to Position #3 (citizen)
Kate Ostrom would like to be reappointed to Position #5 (at- large)
All of these new terms will expire 12/30/2006.
Unless I hear otherwise from members of the Council before April 1, I will be inviting these
citizens to the Regular City Council Meeting on Monday, April 7, 2003 to have these
appointments confirmed.
Thank you.
/so
encl.
cf: Jane Cantu
Lucy Lauterbach
Steve Lancaster
Phone: 206 433 -1800 City Hall Fax: 206- 433 -1833 wwwci.tukwila.wa.us
I CAS Number: 03-044
Agenda Item Title:
I Original Sponsor:
Timeline:
Sponsor's Summary:
03-
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
Meeting Date
4/7/03
1 Meeting Date
4/7/03
COUNCIL AGENDA SYNOPSIS
Meeting Date
4/7/03
0 t-E
Council Admin.
Initials
Prepared by 1 Mayor's review 1 Council review
RT gztri sa`^'l
I I
I I
Original Agenda Date: April7, 2003
Gia
Action
Attachments
Information memo dated March 18, 2003
I Design Engineer, Entranco's Letter of Reference
I Bid tabulation
1 Transportation Committee Minutes from March 24, 2003
ITEMNO.
Bid Award for construction of the Interurban Bridge Widening and Trail
to low bidder C.A. Carey Corporation.
Public Works
This project will widen the Interurban Bridge and add a left turn lane for the HOV on -ramp to
I -405 in front of the Family Fun Center. An additional bridge for the Interurban Trail will also
be constructed as well as a new water line completing that area's loop. The project was re-
advertised on Feb. 6 and eight bids were received and opened on March 7, 2003. The low bid
of $1,993,618.70 was from C.A. Carey Corporation. C.A. Carey has performed satisfactorily
on similar work for other agencies.
Award contract to the low bidder C.A. Carey Corporation.
Forward to Regular Council.
Same as Sponsor.
$1,993,618.70
104/01 Bridges (pg. 34 2003 CIP), 301 Parks (pg. 7), and 403/01 Water Fund (pg. 84)
TO: Mayor Mullet
FROM: Public Works Director
DATE: March 18, 2003
INFORMATION MEMO
SUBJECT: Bid Award
Interurban Ave Bridge Widening (Project No. 89 -RW13)
Interurban Trail Bridge (Project No. 92 -PK04)
ISSUE
Award the bid to C.A. Carey Corporation for the Interurban Ave Bridge Widening and the
Interurban Trail Bridge projects in the amount of $1,993,618.70.
BACKGROUND
These projects were initially advertised for construction bids in February 2002 and bids were
opened in March 2002. All bids received at that time exceeded the Engineer's Estimate and the
budget. An analysis of the low bid, the bid tabulation, and the budget resulted in rejection of all
bids. In order to re -bid the project, an effort was made to reduce project costs by eliminating
insulation on the water line, revising the traffic signal interconnect specifications, and clarification
of quantities related to trail paving.
The Interurban Bridge Widening project and the Interurban Trail Bridge project were tied
together for bidding purposes due to their close proximity to one another and similar schedules.
The projects were re- advertised for bids on February 6, 2003, and eight (8) bids were opened on
March 7, 2003. C.A. Carey Corporation submitted the lowest bid of $1,993,618.70 ($53,647.80
less than the engineer's estimate).
ANALYSIS
An analysis of the bids was performed and minor errors were corrected. The bidding order did
not change as a result of these corrections. The bid analysis did not identify any irregularities in
the lowest bid or any other bid that could be considered cause for rejection. A review of C.A.
Carey's bid and a background check indicated that C.A. Carey submitted a responsive bid and has
performed satisfactorily on similar work for other agencies.
Mayor Mullet
Page 2
March 18, 2003
Interurban Ave Bridge Widening
Construction (Bid Result)
Signal Controller
Const. Engineering
City Contingency (10
Subtotal
Interurban Trail Bridge
Construction (Bid Result)
Const. Engineering
City Contingency (10
Subtotal
Total
RECOMMENDATION
Award the bid to C.A. Carey
attachment: Bid Tabulation,
Actual
1,380,833.00
12,000.00
165,000.00
138.083.30
1,695,916.30
612,785.70
80,000.00
61.278.57
754,064.27
2.449.980.57
Engineer's Estimate Budget
1,455,827.50 1,390,910.00
12,000.00 12,000.00
165,000.00 165,000.00
145.582.75 139.090.00
1,778,410.25 1,707,000.00
591,439.00
80,000.00
59.143.90
730,582.90
2.508.993.15
Corporation in the amount of $1,993,618.70.
Recommendation Letter
650,000.00
80,000.00
65.000.00
795,000.00
S 2.502.000.00
Transportation
Construction
Management
Development
Surveying
Environmental
Resources
Ports/Airports
Planning
Water/
Wastewater
E N T R A N C O
March 10, 2003
Robin Tischmak
City of Tukwila
6300 Southcenter Blvd.
Tukwila, WA 98188
Re: Bid Tabs and Apparent Low Bidder Review
Interurban Avenue Bridge Widening Interurban Pedestrian Bridge
Entranco Protect No. 1-10-96007-21
Dear Robin:
RECEivED
MA? 1 2 2003
TUKWILA
PUBLIC WORKS
Per our Scope of Services for the above referenced project, we have assembled the
bid tabs and reviewed C.A. Carey's bid.
Bid Tabs
Bids were tabulated and reviewed for all 8 bidders (see enclosed spreadsheet). C.A.
Carey's bid contained only one error (Bid Item A51 extended price should be $1000)
resulting in a $500.00 increase in the bid amount.
Bid Review
Three references were checked, resulting in favorable reviews:
WSDOT Swinomish Slough Bridge Seismic Repair
City of Renton Monster Road Bridge Replacement
King Co. (JGM) Marymoor Pedestrian Bridge
DBE status and percentages were verified.
In general, C.A. Carey's bid appears to be responsive and they appear qualified to
accomplish the work. We recommend acceptance of their bid.
If you have any questions or comments, please let me know.
Sincerely,
ENTRANCO, Inc.
Y-r e/
David. R. Mohler
Construction Services
Enclosures
Transportation Committee
March 24, 2003
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Robin Tischmak, Jim morrow, Frank Inane, Gail Labanara, Brian Shelton, Mike
Cusick, Lucy Lauterbach
1. 2003 Bridge Insuections Agreement Staff has chosen Sargent Engineers to do this years'
bridge inspections. Three firms were rated for this project. Six bridges will be inspected, and the
bridge deck of Boeing Access Road will be surveyed and options will be prepared for repairs.
The budget for engineering is $48,000. The proposed contract is $25,695. Money from this
budget will also be needed later to analyze the scouring on the Boeing Access Bridge.
Recommend agreement with Sargent Engineers for $25.695 to a Regular Meeting.
2. Interurban Bridge Widening This project was bid last year, but all the bids were over the
city's budget. Some project items were reduced, and the project was re -bid this year. One of the
eight bids received was Iow enough to be able to move ahead with the project. The bridge will be
widened to allow two left turns to I -405, and the Interurban Bridge trail design is included in this
bid. The low bidder was C.A. Carey, whose references checked out. Award Interurban Bridges
nroiect to C.A. Carey at a Regular Meeting.
3. Duwamish Parking Pam L brought up the issue of the street parking shortage in Duwamish
which results when residences have many people over for a family gathering or a party. There
were a couple of issues: whether private parking was allowed on a side street, and how to resolve
the disagreement between neighbors about parking. Some apparently like the smaller streets with
no parking. Others would like to be able to park when they have extra cars visiting their homes.
Jim M suggested those with gatherings at their homes get a "ID" type permit that allows parking
on the streets. Jim suggested saying that the city built the street as the citizens had asked, and if
they now want to change that, they need to petition the city or otherwise request the change. Pam
thought a reasonable option would be to allow parking on one side of the street only, with no
overnight parking. Pam thought if someone got a petition to allow parking it could appear to be
a majority opinion, but could be the result of skewing the wording to make the altemative look
unreasonable. She thought people should have both a parking and a no- parking petition to get
both sides involved. Information.
S:5 Committee chair approval
CAS Number: 03-040
Meeting Date
I 03 24 03
Meeting Date
3/24/03
104 -07 -03
I I
COLICIL AGENDA SY1 vOPSIS
Initials ITEM NO.
Meeting Date I Prepared by I Mayor's review I Council review I
1 March 24, 2003
'April 7, 2003
1
0 3
1%m
Agenda Item Title: Review of Mayor's Salary
1 ,k,42 1 1r?0 1
1 srnv•. 1 .MC. 1
1
1 1
ITEM INFORMATION
I Original Agenda Date: March 24, 2003
Original Sponsor: Council Admin X
I Timeline:
Sponsor's Summary: The Mayor's Office has proposed a modification to the existing salary schedule for the Mayor.
The proposal would allow for an increase to $80k per year, effective 2004 with CPI increases
consistent with that provided to the non represented employee group.
Recommendations;
Sponsor:
Committee: Other alternatives were identified, but the Committee reached no consensus.
Administration:
Cost Impact (if known):
Fund Source (if known):
$80,000
General Fund
RECORD OF COUNCIL ACTION
Action
Council discussion. Staff to return with newly proposed ordinance
reflecting desires of Council from this meeting.
APPENDICES
Attachments
Memo from Mayor's Office dated 3/18/03
Finance Safety Cmte. minutes (3/17/03) and information packet
(including draft ordinance)
Memorandum from Finance Director to City Council dated 04 -03 -03
Ordinance Final Format
TO: City Council
FROM: City Administrat
Finance Director
RE: Mayor's Salary
DATE: April 3, 2003
The attached ordinance setting the Mayor's salary, effective January 2004 reflects
The option preferred by the Council at the March 24, 2003 meeting.
The ordinance provides for an increase from the existing $78,000 per year to $80,000 per
year effective January 1, 2004. Thereafter, cost -of- living (COLA) increases for the
Office of the Mayor will be calculated on the same basis as the non represented
employees.
and
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, SETTING THE MAYOR'S COMPENSATION; REPEALING
ORDINANCE NO. 1919, AS CODIFIED AT TMC 2.08; PROVIDING FOR
SEVERABILITY;AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, RCW 35A.12.070 provides that elective officers' salaries are to be set by ordinance;
WHEREAS, the City is continuously impacted by regional and statewide issues as a full-service
urban area, requiring the hill attention of the Mayor; and
WHEREAS, the City Council desires to set the Mayor's salary at a level that fairly compensates
the Mayor for work that is performed for hours and efforts approximating those of a full-time position;
and
WHEREAS, the current salary for Tukwila's Mayor was set in 2000, and reflected only increases
in salary between then and 2003;
NOW, THEREFORE, THE an COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. Compensation. Pursuant to the provisions of RCW 35A.12.070, the person holding
the position of Mayor shall be compensated at a yearly rate set forth by ordinance, payable in equal
monthly installments.
Section 2. Salary. Beginning January 1, 2003, the salary for the Tukwila Mayor shall be set at
$78,000 per year. Beginning January 1, 2004, that salary will be increased to $80,000 per year.
Beginning January 1, 2005, the salary will be adjusted annually at the same rate of inflation as
determined by the current method prescribed for the non represented employees.
Section 3. Benefits. Subject to any applicable restrictions, the Mayor shall be eligible to receive
the same or an equivalent benefit package as is given to department heads in the City of Tukwila and
established from time to time by resolution.
Section 4. Repealer. Ordinance No. 1919, as codified at Tukwila Municipal Code 2.08, is hereby
repealed.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this
ordinance or its application to any person or situation should be held to be invalid or unconstitutional
for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not
affect the validity or constitutionality of the remaining portions of this ordinance or its application to
any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official
newspaper of the City, and shall take effect and be in full force and effect five (5) days after passage
and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular
Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Mayor's comp '03.doc
City of Tukwila
Washington
Ordinance No.
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date.
Ordinance Number:
Steven M. Mullet, Mayor
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
I Fund Source (if known):
Meeting Date 1
4/7/03
I Meeting Date
1 n Lt. n3
Council
Initials
1 Prepared by I Mayor's review I Council review
Admin.
ITEM NO.
CAS Number: 03-036 Original Agenda Date:
04-67 63
Agenda Item Title: Resolution to apply for an interagency Committee for Outdoor Recreation (IAC) grant.
The Parks Recreation Department is in the process of submitting for an Interagency
Committee for Outdoor Recreation (IAC) grant funding for Grandmother's Hill. The
Proposed grant was approved in the City's Capital Improvement Plan. (This Resolution takes
the place of Resolution No. 1519.)
Recommend to City Council to adopt Resolution to apply for an IAC grant,
Community and Parks recommends approval to full Council.
Same as sponsor.
Action
3/17/03 Regular Council approved Resolution No. 1519.
ents
Memo from Bruce Fletcher dated April 4, 2003
Cr resolution authorizing grant application
Parks Rec.
TO: Mayor Mullet
Tukwila City Council
MEMORANDUM
FROM: Bruce Fletcher, Director of Parks Recreation
DATE: April 4, 2003
SUBJECT: Resolution Changes
The City Council approved a resolution for application of the Grandmother's Hill grant
on March 17'h at the Regular Meeting. The approved resolution has been changed and
therefore needs to be re- approved.
The changes included:
Delete: CHAPTER 79A.15 RCW, ACQUISITION OF CONSERVATION AND
OUTDOOR RECRATON LAND.
Replace with: the LWCF Act of 1965, as amended.
Add: Section 8. We acknowledge that LWCF grants are federal funds and, as such, our
organization must comply with all applicable federal laws.
It is the recommendation of the Parks and Recreation Department to accept these changes
and approve the resolution.
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AUTHORIZING APPLICATION FOR FUNDING
ASSISTANCE FOR A LAND AND WATER CONSERVATION FUND
PROGRAM (LWCF) PROJECT TO BE KNOWN AS GRANDMOTHER'S
HILL TO THE INTERAGENCY COMMITTEE FOR OUTDOOR
RECREATION (IAC) AS PROVIDED IN THE LWCF ACT OF 1965, AS
AMENDED.
WHEREAS, the City of Tukwila has approved a Parks, Golf and Open Space Plan
that includes this project area; and
WHEREAS, under the provisions of LWCF, state funding assistance is requested to
aid in financing the cost of land acquisition and /or facility development and
WHEREAS, the City considers it in the best public interest to complete the land
acquisition project described in the application;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to make formal application to IAC for funding
assistance.
Section 2. Any fund assistance received is to be used for implementation of the
project referenced above.
Section 3. The City hereby certifies that its share of project funding is committed
and will be derived from general government revenues.
Section 4. We acknowledge that we are responsible for supporting all non -cash
commitments to the sponsor share should they not materialize.
Section 5. We acknowledge that any property acquired or facility developed with
IAC financial aid must be placed in use as an outdoor recreation facility and be
retained in such use in perpetuity unless otherwise provided and agreed to by our
organization, IAC, and the National Park Service.
Section 6. This resolution becomes part of a formal application to IAC.
Section 7. Appropriate opportunity for public comment on this application has
been provided.
Section 8. We acknowledge the LWCF grants are federal funds and, as such, our
organization must comply with all applicable federal laws.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
GRANDMOTHER'S HILLDOC
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Pam Carter, Council President
CAS Number: 03-045 Agenda Item Title:
I Original Sponsor:
I Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
I Fund Source (if known):
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review
4/7/03 RTV 5`M 1 bee.
7 I I
r ®l C 1
STEM
o L\ I Original Agenda Date: April 7, 2003
2003 Bridge Inspections Consultant's Agreement with Sargent Engineers.
Council
Admin.
The contract is for the routine inspection of six bridges designated in the 2003 Bridge
Inspection Program. We will also include the design services for the overlay and bridge deck
repairs on the Boeing Access Road bridge over the railroad. Sargent has satisfactorily
provided services in the past for the City's Bridge Program.
Authorize the Mayor to sign the agreement with Sargent Engineers, Inc.
Forward to Regular Council
Same as Sponsor
$25,695.00
104/01 Bridges
Meeting bate
4/7/03
1 Meeting Date
1 4/7/03
Action
'P,�l�IDICES'
Attachments
Information Memo dated March 19, 2003
Consultant's Proposal
Transportation Committee Meeting Minutes from March 24, 2003
Public Works
ITEM NO.
z.
J
INFORMATION MEMO
TO: Mayor Mullet
FROM: Public Works Director
DATE: March 19, 2003
SUBJECT: 2003 Bridge Inspections Consultant Selection Contract
Annual Bridge Inspections Repairs
ISSUE
Approve consultant selection and authorize the Mayor to execute a contract with Sargent Engineers
for bridge inspections and design of a bridge deck overlay for the Boeing Access Road bridge.
BACKGROUND
Three (3) consulting firms were rated on their experience and ability to provide routine bridge
inspections and to provide design services for overlay of the Boeing Access Road bridge. The rating
sheet is attached. Sargent Engineers scored the best and has satisfactorily provided services in the
past for the City's Bridge Program.
Six (6) of the City's bridges are required to have routine inspections performed in 2003. The Boeing
Access Road bridge over the railroads is in need of significant bridge deck repairs. Sargent
Engineers prepared the attached scope of work and estimate to provide the engineering expertise to
accomplish both tasks.
Additional work anticipated in 2003 includes scour evaluations for two (2) bridges. This expertise
was included in the consultant rating process, but Sargent Engineers does not perform the diving
necessary for the evaluations. CES, Inc., rated a very close second and does provide diving services
for scour evaluations. Staff recommends using CES, Inc., to provide scour analysis later this year.
ANALYSIS
Sargent Engineers, Inc., has prepared a contract to provide design and bidding documents for the
repairs to the deck of the Boeing Access Road bridge over the railroads. The scope also includes
inspection of the six (6) bridges due in 2003.
2003 Buda et Proposed Contract
Engineering 48,000 25,695
Right -of -Way -0-
Construction 641.000
Total 689,000
RECOMMENDATION
Approve consultant selection and authorize Mayor to execute a contract with Sargent Engineers in
the amount of 25,695.
attachments: Consultant Selection, Scope of Work, Estimate
CONSULTANT SELECTION
2003 BRIDGE PROGRAM
Staff Expertise 1 1.5 1
Bridge Deck Repair /Rehab. 1 2 1
Experience
Bridge Inspection
Program Management
Tukwila Bridge 2 2 1
Program Knowledge
Scour Analysis
Expertise
CES, Inc. I CH2M Hill 1 Sargent Eng.
1
1.5 1
2 1.5
Totals 6 9 5.5
Score consultant 1 to 3 with 1 being highest and 3 being lowest.
Lowest score is consultant ranked highest.
SARGENT
Sargent Engineers, Inc.
320 Ronlee Lane NW
Olympia, Washington 98502
Tel 360 867-9284
Fax 360 867 -9318
M w.sargentengineers.com
Mr. Robin Tischmak
City of Tukwila Public Works Department
6300 Southcenter Boulevard
Tukwila, WA 98188 -2544
RE: Bridge Inspections and Maintenance
Project No.: A03100.00
RECEIVED
MAR 1 1 2003
TUKWILA
Ai WORKS
March 10, 2003
Dear Mr. Tischmak:
Thank you for calling me to discuss your bridge inspection and maintenance needs. You
have identified six bridges that need inspections and one bridge that needs maintenance. Based
on our discussions, I have prepared the following scope of work.
Bridge Inspections
All inspections for the bridges shall be routine inspections and shall conform to the State
of Washington standards for routine inspections and the reporting of routine inspections.
Macadam Road Bridge
This is a concrete slab bridge that requires a routine inspection. The bridge will be
inspected from the ground below the bridge. We will not need any access equipment for the
inspection.
51 Avenue Bridge
This is a two span concrete box girder bridge. The center pier is a vee shaped pier with a
small deck section between the vee. We will inspect this bridge from the ground and will not
require any special lift equipment.
South Grady Way Bridge
This is a multiple span structure that crosses the railroad tracks. It located between
Tukwila and Renton. We will inspect this bridge from the ground and will not require any
special lift equipment.
ENT
Mr. Robin Tischmak
Page 2
March 10, 2003
Boeing Access Bridge over Airport Way
This is a four span concrete tee girder structure. We will perform the inspection from the
ground under the bridge. No climbing or lift vehicles will be required.
South 118th Street Pedestrian Bridge
This is a glued laminated timber bridge that has three spans. We will use climbing
methods to access and inspect this bridge.
Green River Pedestrian Bridge
This is a glued laminated timber tied arch bridge with a single span over the river. We
will use climbing methods to access and inspect this bridge.
Boeing Access Bridge Deck Repair
The deck of the Boeing Access Road over the railroad tracks is deteriorating. You wish
to repair the deck of the bridge. We see this happening in a two stage approach. In the first
stage, we will survey the deck and get it tested if necessary. We will then prepare options for the
repair of the deck. These options along with cost estimates will be presented to you for your
evaluation. If you select an alternative, the next phase will prepare the contract documents for
the repair. Our scope of work includes:
Survey the deck for delaminations, bad concrete, rock pockets, and other deterioration.
If needed, test samples of the deck for compressive strength, chloride content, and overall
chemical composition.
Prepare concepts and cost estimates for the repair of the deck.
Prepare a report for the City to evaluate the repair options.
If the City selects a repair option, prepare the plans, specifications, and estimate for the
repair of the deck.
The City will perform permitting and traffic control, if any is required.
Cost Estimate
In preparing our cost estimate, we assumed that we would inspect the bridges to the best
of our ability using ladders and climbing techniques. Our estimate for completing the above
items is:
EM'
Bridge Inspections
1 Meetings
ITUK 1- Macadam Road
I Prepare State documentation
ITUK 7 51st Avenue South Bridge
Prepare State documentation
TUK 8 S Grady Way
Prepare State documentation
TUK 11 Boeing Access Road
Prepare State documentation
TUK 16 S 118th Street
I Prepare State documentation
I TUK 29 Green River Pedestrian
Prepare State documentation
'Boeing Access Road Deck Repair
(Inspect condition of deck
!Prepare repair options
Prepare plan for requested options
Prepare specifications
Prepare cost estimate
Check of plans specifications and estimate
Meetings
ITotal Direct Salary Cost
Direct Costs
Mileage
Subconsultants
Total Direct Costs
'Total
MJS
Rate:I
I
6
6
I $400.00
I $1,500.00
Principa
$125.00
Senior Project
Engineer Engineer
$105.00 1 $76.00
1
31
21
1
2
1
4
1
2
1
5.5
1
5.5
1
8
48
24
6
116
Monte Smith
Principal
40
16
4
60
Sincerely,
Sargent Engineers, Inc.
Mr. Robin Tischmak
Page 3
March 10, 2003
Design
Engineer
$65.00
2
2
4
2
5.5
5.5
8
29
If you should have any questions regarding this proposal, please give me a call.
Drafter III Task Cost
$65.00
$315
$340
$105
$340
$105
$680
$105
$340
$105
$935
$105
$935 1
$105
$1,360 1
16 $6,080
48 $6,160
$1,216
4 $5641
$2,520 1
$1,380
68 $23,795 1
$1,900
1
$25,695 1
Transportation Committee
March 24, 2003
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Robin Tischmak, Jim morrow, Frank Iriarte, Gail Labanara, Brian Shelton, Mike
Cusick, Lucy Lauterbach
1. 2003 Bridge Insuections Agreement Staff has chosen Sargent Engineers to do this years'
bridge inspections. Three firms were rated for this project. Six bridges will be inspected, and the
bridge deck of Boeing Access Road will be surveyed and options will be prepared for repairs.
The budget for engineering is $48,000. The proposed contract is $25,695. Money from this
budget will also be needed later to analyze the scouring on the Boeing Access Bridge.
Recommend agreement with Sargent Engineers for $25.695 to a Regular Meeting.
2. Interurban Bridge Widening This project was bid last year, but all the bids were over the
city's budget. Some project items were reduced, and the project was re -bid this year. One of the
eight bids received was low enough to be able to move ahead with the project. The bridge will be
widened to allow two left turns to I -405, and the Interurban Bridge trail design is included in this
bid. The low bidder was C.A. Carey, whose references checked out. Award Interurban Bridges
nroiect to C.A. Carey at a Regular Meeting.
3. Duwamish Parking Pam L brought up the issue of the street parking shortage in Duwamish
which results when residences have many people over for a family gathering or a party. There
were a couple of issues: whether private parking was allowed on a side street, and how to resolve
the disagreement between neighbors about parking. Some apparently like the smaller streets with
no parking. Others would like to be able to park when they have extra cars visiting their homes.
Jim M suggested those with gatherings at their homes get a "D" type permit that allows parking
on the streets. Jim suggested saying that the city built the street as the citizens had asked, and if
they now want to change that, they need to petition the city or otherwise request the change. Pam
thought a reasonable option would be to allow parking on one side of the street only, with no
overnight parking. Pam thought if someone got a petition to allow parking it could appear to be
a majority opinion, but could be the result of skewing the wording to make the alternative look
unreasonable. She thought people should have both a parking and a no- parking petition to get
both sides involved. Information.
/155 Committee chair approval