HomeMy WebLinkAbout2003-04-28 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE:
TUKWILA CITY COUNCIL
April 28, 2003 7:00 p.m.
Tukwila City Hall Council Chambers
COMMITTEE OF WHOLE MEETING MINUTES
Calling the meeting to order at 7:05 p.m. was Pam Carter, Council President, who also led the Pledge of
Allegiance.
COUNCIL ATTENDANCE:
Present were Council President Pam Carter; and Councilmembers Joe Duffie, Joan Hernandez, Jim
Haggerton, Pamela Linder, David Fenton and Richard Simpson.
OFFICIALS:
Steven M. Mullet, Mayor; Rhonda Berry, Acting City Administrator; Lucy Lauterbach, Legislative Analyst;
Bob Baker, Deputy City Clerk; Jim Morrow, Public Works Director; and Frank Iriarte, Public Works
Coordinator.
COUNCIL CONSENSUS EXISTED TO CONSIDER CITIZEN COMMENT AFTER SPECIAL
PRESENTATION ITEM (a).
SPECIAL PRESENTATIONS:
a. Sister Citv Visit Recap (Ikawa Trip) Student Traveler Reports
Reports of fun, private parties, gift exchanges, sight seeing, mini trials (travel mishaps), banquets, life-
long friendships, education, and cultural experiences were shared by Joe Duffie, Kathy Znak, Paula
LaPine, Brant LaPine, Corrina Henry, Athena Georgiadis, Diane Lin, Katy Toon, Kasey Jackson, Kimberly
Kramer, Karen Adair, Betty Kramer, Gerald Myklebust and Audrey Davis. All enjoyed the visit to Tukwila's
Sister City, Ikawa, Japan.
Michele Feris and Dominic Baker were not present, yet had comments read into the record by others.
Many students reported major differences between Japan and the United States as it relates to manners,
customs and food. Additionally, it was reported that host families were very hospitable, warm and
inviting.
Paula LaPine offered her assistance for another visit to Ikawa in two years. Councilmember Linder
encouraged those who traveled to Japan to serve as host families for the next visiting delegation to
America.
CITIZEN COMMENT /CORRESPONDENCE:
June Brandner, 13538 35 Ave. So.. Tukwila, urged the Council to assist with landlords in her
neighborhood who do nothing to maintain the homes or yards after moving in new tenants; primarily
those who are being assisted under "Section 8" housing. The tenants, as reported by Ms. Brandner are
less than desirable for such reasons as they move in and out far too often; light firecrackers
unnecessarily; shoot bullets into neighboring homes; take drugs; deal drugs; drink too much liquor, use
offensive language and have far too much police activity.
Parking has also become an issue in her neighborhood wherein the neighbors park in front of her home
while she is not there. This becomes problematic when she returns after a visit to the grocery store, etc.
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City Council Committee of Whole Minutes
Ms. Brandner demanded the Council "do right by the community" now that they are aware of the issue.
She informed Council that Section 8 people must be held accountable and that landlords must do more
than just receive rent checks.
Council President Carter and Rhonda Berry, Acting City Administrator, addressed the issue with Ms.
Brandner and informed her the City will work the problem from the angles possible, yet could not write
ordinances to suit the victims which supersede State and /or Federal Law. Additionally, Council President
Carter rebutted Ms. Brandner's statement that Section 8- approved residents are all bad or less than
desirable. Many are those who are circumstances of the poor economy, yet still good people. Others
agreed it is a problem with irresponsible landlords much of the time.
Before closing, Ms. Brandner raised an additional issue of too much surface water in her yard. She
informed Council of a 5 -year long promise to get the situation fixed with no resolve yet. Jim Morrow,
Public Works Director, made note of Ms. Brandner's address and will research that issue.
b. Update on Council Chambers Upgrade Stan Holt J. W. Teltronics, Inc.
Frank Iriarte, Public Works Coordinator, introduced Stan Holt. Mr. Holt informed Council that the basis
for his presentation was to show a baseline proposal (to include a minimum level of required equipment,
services and functionality) to make the upgrade work. His goal is to achieve "an overall useful system" for
both the Court and the City Council.
Using a PowerPoint presentation, Mr. Holt reviewed estimated costs for equipment and labor /services.
The baseline proposal includes the following (four) components:
System Hardware and infrastructure
(equipment enclosures, connectivity panels, hardware, mounting brackets, etc.)
Audio Sub System
(gooseneck and wireless microphones, dais and gallery speakers)
Display Presentation Sub System
(2 projectors, screens, video playback, computer display connections)
Control system
(integrated system control hardware, touch panel screens, preview monitoring, system
programming)
Total estimated costs for baseline equipment, labor and services is $147,520.56.
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April 28, 2003
With an assumption that the baseline proposal is accepted and in place, Mr. Holt shared available base
system enhancements (optional equipment features). Such enhancements include a digital recording
system, dais display system, time keeping system, microphone queuing system, automated voting
system, overflow feed to the main lobby, audio feed to the Police Department, and integration of the
Court's video conferencing system. Although Mr. Holt provided a breakdown of individual (enhancement)
components, the total estimated cost for enhancement equipment, labor and services is $46,877.00.
Explaining other available features for the Courtroom /Council Chambers upgrade, Mr. Holt informed
Council that a City cable television information channel is available (basic, text only or a text and graphics
system) as means for a community/local cable TV Bulletin Board. Additionally, the City could choose to
have meetings televised on the channel, with automated video playback, video editing and preparation
capabilities and an enhanced graphics projection workstation. The price of the latter item ($31,270.00)
does not include cameras; nor does it assume meetings will be televised.
Discussion ensued between Council, staff and Mr. Holt. Issues discussed included system capabilities,
logistics, computer usage, and multi -media supported usage. Also discussed was the potentially
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City Council Committee of Whole Minutes
mandated compact -disk recording system for the Municipal Court. What is unclear is whether or not the
mandate is funded or unfunded. This will be determined by staff with a report back to Council.
Labor costs are also to be considered. Although no dollar figures for labor were presented, costs are
estimated on the assumption of a Monday- Friday day -time (only) work schedule. On -site work scheduled
after hours and /or on weekends, could cost 25% more than those over day -time work.
Although the City Clerk's Office and the Municipal Court staff have been involved with this project and
have approved of the proposal, Council President Carter asked for a Court representative to be present at
the next meeting to discuss the mandate (digital recording device), as well as to provide endorsement for
the proposal. She and Councilmember Haggerton also are seeking approval to vacate the Court for the
time necessary to complete the project. Councilmember Fenton also asked that Alan Doerschel, Finance
Director, be present the next time this issue is presented for discussion.
Discussion then centered on available monies for the proposal. Each Councilmember spoke on the
proposal. In the end, consensus existed for Council see more information on necessary monies (and
their source[s]) to pay for such things as millwork, furniture and other items not included in the baseline
proposal. Sufficient funds to cover such costs, even the baseline proposal, are of Council's primary
concern.
Jim Morrow, Public Works Director, agreed to return to Council with an augmented project proposal to
include anticipated costs as well as a potential financing plan for the proposal.
Rhonda Berry, Acting City Administrator, noted for the record that Darlene Heskett has been involved
with the proposal. Additionally, she noted staff could confirm the mandate on the digital recording. If
that is mandated (for 2006 as reported by Frank Iriarte), there may be some Department of Justice
grants available to defray the costs.
REPORTS:
a. Mayor
Mayor Mullet reported a gala /auction on May 3 6:00 p.m., sponsored by the Rainier Symphony, to be
held at the Kent Senior Center. Tickets are available for $25.00. All are invited to attend.
Additionally, Mayor Mullet announced David Niemayer as his choice for the position of City Administrator.
David has accepted the position and a contract is being developed. A starting date is still in question as
Mr. Niemayer must relocate from Chicago, Illinois. More information will follow.
b. City Council
Council President Carter attended the April 23 Tukwila Community Cares Network meeting.
Councilmember Linder had no report.
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April 28, 2003
Councilmember Duffle had no report as he spoke during the presentation on the trip to Ikawa, Japan.
Councilmember Hernandez will attend the April 29 Community Affairs and Parks Committee meeting.
She also reported receipt of a telephone call from a citizen inquiring on the necessity of four police
vehicles outside of Foster High School (recently) when school gets out in the afternoon. She would like
an answer to this question and will respond to the caller. Although it was suggested that an emphasis
patrol on speeding was being conducted, Ms. Hernandez would like a definite answer from staff.
Councilmember Haggerton attended the April 23 pavement cutting for the fiber optic cable. He then
thanked Councilmember Hernandez, in advance, for attending the Finance and Safety Committee
meeting (and review vouchers) on May 5. Finally, Mr. Haggerton announced he would be away from City
Hall from April 30 through May 12.
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City Council Committee of Whole Minutes
Councilmember Fenton reported he'd be away from City Hall from May 1 through May 4.
Councilmember Simpson attended this evening's Transportation Committee meeting.
c. Staff
Rhonda Berry had no report.
d. City Attorney
Bob Noe was not present.
e. Legislative Analyst
Lucy Lauterbach reported any Bill that was alive in the Legislature is still alive. Additionally, she
reported the Special Session of the Legislature would begin in two weeks.
MISCELLANEOUS:
Councilmember Duffie reminded Council of the May 1 National Day of Prayer. An event will take place at
the flagpole, in front of City Hall, at Noon.
9:00 p.m. FENTON MOVED; DUFFIE SECONDED; TO RECESS THE COW AND CONVENE
THE EXECUTIVE SESSION. The motion carried 7 -0.
EXECUTIVE SESSION:
Pendina Litiaation 30 Minutes Pursuant to RCW 42.30.110(1)(i)
9:02 p.m. Executive session began.
ADJOURN:
9:27 p.m. DUFFIE MOVED; FENTON SECONDED; TO ADJOURN THE EXECUTIVE SESSION;
RECONVENE AND ADJOURN THE COMMITTEE OF WHOLE. The motion carried 7 -0.
Pam Carter, Council President
/6( 1
Baker, C, Deputy City Clerk
Date Minutes signed: May 5, 2003
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