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HomeMy WebLinkAbout2003-05-12 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: TUKWILA CITY COUNCIL May 12, 2003 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Calling the meeting to order at 7:04 p.m. was Pam Carter, Council President, who also led the Pledge of Allegiance. COUNCIL ATTENDANCE: Present were Council President Pam Carter; and Councilmembers Joe Duffie, Joan Hernandez, Jim Haggerton, David Fenton and Richard Simpson. Councilmember Pamela Linder was absent. OFFICIALS: Rhonda Berry, Acting City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Keith Haines, Chief of Police; and Jim Morrow, Public Works Director. Mayor Mullet announced the need for an executive session, relative to a personnel issue, slated to last 30 minutes. [Pursuant to RCW 42.30.110(1)(g)] CITIZEN COMMENT /CORRESPONDENCE: Dennis Robertson. Tukwila,, reported his wife received a jury summons from Des Moines Municipal Court. Knowing that the City of Tukwila's Municipal Court does not summon jurors from Des Moines (specifically zip code 98198), he suggested its consideration. Mayor Mullet and Rhonda Berry both reported that while it is legally possible to summon those from Des Moines, the City of Tukwila would be responsible for reimbursing mandatory appearance fees plus mileage. Council President Carter reported the recent hiring of Judge Kimberly Walden, who may consider such an issue after "getting her feet wet." SPECIAL ISSUES: a. An ordinance creating an Emergency Management Organization AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RELATING TO EMERGENCY MANAGEMENT; REPEALING ORDINANCE NO. 594; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Jim Morrow, Public Works Director, reported a State requirement to establish an emergency management program. The program is to provide the management structure, key responsibilities, emergency assignments, and implementing procedures to be followed during an emergency. The proposed ordinance establishes Tukwila's program and directs the creation of an emergency operations plan. The City of Tukwila is at risk to natural disasters, technological hazards, operational failures and human imposed events. Even though the City has addressed "disasters" at TMC Chapter 2.56, it does not meet the current requirements of the State. Further, the Tukwila City Council has never implemented an ordinance officially creating an emergency management program. Covering key portions of the proposed ordinance, Mr. Morrow pointed out Section 2.57.040, which creates the Emergency Management Council (EMC). The EMC would be comprised of the Mayor (Chair); Director of Emergency Management (Vice Chair); City Administrator, all Department heads; and "such City officials and other citizens with City of Tukwila City Council Committee of Whole Minutes Page 2 of 5 May 12, 2003 technical expertise in related areas as may be appointed by the Mayor, with the advice and consent of the City Council." Mr. Morrow, referring to Section 2.47.030, pointed out specific Council duties as outlined in the proposed ordinance. He also shared the duties of the Director as outlined in Section 2.47.070. Councilmember Haggerton urged Mr. Morrow to include an entire section on "Communications" when drafting the Emergency Operations Plan (EOP). Mr. Morrow agreed with the importance of the request and noted it would be done. Once written and complete, the EOP will come before the Council and be adopted via resolution. Councilmember Hernandez suggested a minor addition to the heading of the proposed ordinance. She would like added, "(TMC 2.56)" after the words "REPEALING ORDINANCE NO. 594; Council agreed it was a good suggestion. Finally, Mr. Morrow announced the creation of this ordinance puts no additional financial burden on the City, besides what it already experiences in the yearly budgeting process. For action, Council consensus existed to forward this item to the May 19 Regular meeting agenda. b. An Interlocal cooperative aareement for the Valley Special Response Team Keith Haines, Police Chief, recommended approval of the proposed Interlocal agreement for the Valley Special Response Team (S. R. T.). The new agreement has been reviewed by all jurisdictions involved, as well as attorneys for each jurisdiction. The newest partner to the S. R. T. is the City of Federal Way, which has a different insurance carrier than the rest of the partners, therefore the section on liability has been amended. The S. R. T. Team Captain, for 2003, is Mike Villa, Lieutenant, from Tukwila's Police Department. It is Lieutenant Villa who decides when the S. R. T. is needed and called out. It was reported that the creation of this S. R. T. has helped to build better relationships between members of the various departments. Additionally, member sharing of information has increased and continues to improve. For action, Council consensus existed to forward this item to the May 19 Regular meeting agenda. c. An Interlocal cooperative aareement to provide law enforcement mutual aid and mobilization Keith Haines, Police Chief, recommended approval of the proposed Interlocal agreement to provide law enforcement mutual aid and mobilization. He stated local police resources could be quickly strained and /or depleted in a severe emergency or terrorist attack. Although several police departments in the local region have had mutual aid agreements in the past, there has never been a statewide policy for that aid or for cost recovery efforts. Chief Haines reported the Washington State Association of Sheriffs and Police Chiefs (WSAPC) has developed a Washington State Law Enforcement Mutual Aid /Mobilization Plan. This plan will help facilitate a coordinated response of police resources in Washington, to any emergency situation, for the protection of life and property, when local resources become overwhelmed. As a part of this plan, modeled after the current statewide plan for fire service, each jurisdiction is being requested to sign and ratify the Interlocal agreement and to provide mutual aid and mobilization between the many jurisdictions within King County. Although there is no system in place to identify costs associated with a mutual aid response and no state funding to cover those costs, the WSAPC has agreed to develop such a plan. WSAPC envisions this plan will be modeled after the current statewide plan for fire services. City of Tukwila City Council Committee of Whole Minutes Page 3 of 5 May 12, 2003 Finally, Chief Haines reported that the United States government has indicated in its "First Responder Initiative Grant Process" that local jurisdictions who have such plans would meet the requirements and enable the City to avail itself of grant (recovery) funds if needed. Council President Carter noted that the Port of Seattle Police Department is not named in the title of the proposed Interlocal agreement; nor is it named as a party in Section 1. Chief Haines agreed to seek a legal review of the agreement and report back to the Council. For action, Council consensus existed to forward this item to the May 19 Regular meeting agenda. REPORTS: a. Mayor Mayor Mullet attended a Main Street Conference in Chelan May 7 9. He also reported students who visited Ikawa, Japan, on the recent Sister Cities trip, would make a presentation to the Tukwila School Board, at their May 27 meeting. As that is the same night as a Tukwila City Council Committee of Whole (COW) meeting, Mayor Mullet may miss the COW to attend the School Board meeting and hear the students' presentations. Finally, Mayor Mullet noted tickets ($20.00) are still available for the Tukwila Children's Foundation sponsored event, "Greta Matassa A Tribute to Ella Fitzgerald and Billie Holiday." The concert is May 14 at the Foster Performing Arts Center. b. City Council Councilmember Duffie attended this evening's Finance and Safety Committee meeting. He also reported on a large cedar tree (on a City sidewalk) which should be removed as it is damaging the sidewalk and becoming a safety hazard. The owner of the tree does not want it removed. Mr. Duffie asked who would be responsible for its removal due to the fact it is on City property. Council President Carter referred the matter to City Administration and asked that it be sent to the Finance and Safety Committee for discussion (and possible action) if necessary. Councilmember Hernandez attended the May 5 Finance and Safety Committee meeting; the May 6 Utilities Committee meeting; and the May 8 Equity and Diversity Commission meeting. Ms. Hernandez announced personnel from the Washington State Housing Authority Section 8 Office have volunteered to make a presentation at an upcoming COW meeting. The topic to be addressed is qualifications and requirements Section 8 owners must meet in order to be a part of the Section 8 program. Finally, she reported a May 29 Open House for parties interested in becoming United States citizens or desiring to learn the English language. Further information is available from Lucy Lauterbach, Legislative Analyst. Council President Carter attended the May 8 Transportation Policy Board meeting and subsequent Joint meeting with the Growth Management Policy Board, and the May 9 Chamber of Commerce luncheon (at the Museum of Flight) wherein Rhonda Berry, Acting City Administrator, was a guest speaker to the business community. Ms. Carter announced volunteering for the Ad Hoc Task Force for Transportation Improvement Program (T. I. P.) funding priorities. This is a group of people who review "what priorities we want to use to evaluate projects that compete for funding" from the T. I. P. funds. In closing, Ms. Carter noted a May 15 Cultural Fair at Showalter Middle School. City of Tukwila City Council Committee of Whole Minutes MISCELLANEOUS: Page 4 of 5 May 12, 2003 Councilmember Haggerton attended an Information Technology Steering Committee meeting May 1 through 4; and an ACC Executive Committee meeting on May 7. Finally, he will Chair the CWA Board meeting on May 14. Councilmember Fenton attended the May 6 Utilities Committee meeting; and the May 9 Chamber of Commerce luncheon. He, too, gave kudos to Ms. Berry for her presentation. Councilmember Simpson attended a May 7 presentation by the National Conference for Community and Justice at Foster High School. The group fosters role models and mentors for high school students. Mr. Simpson also attended the May 9 Chamber of Commerce luncheon and remarked favorably on the remarks made by Ms. Berry. Finally, Mr. Simpson reported receipt of a written letter from Pat Maurice Kelly, and noted it would be read under Citizen Comment /Correspondence at the May 19 meeting. The "very impressive letter" talks about the positive experience when Mr. Kelly took his children to the Tukwila Police Department, unannounced, for a tour and visit. c. Staff Rhonda Berry had no report. d. City Attorney Neither the City Attorney nor his representative were present. e. Legislative Analyst Lucy Lauterbach reported the Legislature resumed today with just the leadership being present, until some agreements are made on the budget, in which case, the House will be called back for further work. Secondly, Ms. Lauterbach reported a request from Tukwila Schools Superintendent, Michael Silver, to hold a Joint School Board /City Council meeting. Since timing is an issue, Council discussed the matter and agreed the best time to hold (and sponsor) the Joint meeting would be some time after the annual Tukwila Days celebration. In connection with this request, Ms. Hernandez asked for an informational memorandum concerning ongoing gang activity and behavior, after school hours. She reported receipt of a telephone call from a community member looking for answers as to what is being done to address and /or prevent such activity, Mayor Mullet noted Police Chief Haines could prepare such a written memorandum. Mayor Mullet shared a gift presented to the City Council, from the Sister City Committee from Ikawa, Japan, which is a Green Tea Pot and server. Councilmember Duffie reported foxes have been seen playing on the grounds of the Tukwila Elementary School before school begins. 8:13 p.m. FENTON MOVED; HERNANDEZ SECONDED; TO RECESS THE MEETING INTO EXECUTIVE SESSION. The motion carried 6 -0. EXECUTIVE SESSION: Personnel Issues Pursuant to RCW 42.30.110(1)(Q) 33 minutes 8:15 p.m. Executive session began. City of Tukwila City Council Committee of Whole Minutes 8:45 p.m. HAGGERTON MOVED; CARTER SECONDED; TO EXTEND THE EXECUTIVE SESSION FOR ANOTHER 10 MINUTES. The motion carried 6 -0. ADJOURN: 8:50 p.m. FENTON MOVED; DUFFIE SECONDED; TO ADJOURN THE EXECUTIVE SESSION; RECONVENE AND ADJOURN THE COMMITTEE OF WHOLE. The motion carried 6 -0. Pam Carter, Council President Robert H. Baker, CMC, Deputy City Clerk Date Minutes Signed: May 19. 2003 Page 5 of 5 May 12, 2003