HomeMy WebLinkAboutCOW 2003-05-27 COMPLETE AGENDA PACKETTukwila City Council Agenda
COMMITTEE OF THE WHOLE
Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton
Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez
Pam Carter, Council President Pamela Linder Richard Simpson
Tuesday, May 27, 2003; 7 p.m. Tukwila City Hall; Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. SPECIAL Starfire Sports update (Fort Dent Park) by Chris Slatt.
PRESENTATIONS
3. CITIZEN COMMENT/ At this time, you are invited to comment on items not included on
CORRESPONDENCE this agenda. To comment on an item listed on this agenda, please save
your comments until the issue is presented for discussion.
4. SPECIAL ISSUES a. Authorize City to continue serving as fiscal agent for the Pg 3
Valley Narcotics Enforcement Team (7/1/03 6/30/04).
b. Authorize Mayor to sign an agreement with U.S. Bank for P 7
(continued) banking services.
c. A resolution declaring intent to reimburse capital p
expenditures in connection with arterial street projects
from proceeds of future borrowing.
d. Interlocal agreement for animal control services. Pg.19
5. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
6. MISCELLANEOUS
7. EXECUTIVE SESSION 1
8. ADJOURN TO SPECIAL MEETING
SPECIAL MEETING
Ord #2019 Res #1523
1. CALL TO ORDER ROLL CALL
2. OLD BUSINESS a. Presentation of Findings of Fact and Conclusions of Law, pg. 37
Cascade Glen.
b. Authorize City to continue serving as fiscal agent for the Valley
Narcotics Enforcement Team (7/1/03 6/30/04). (See item 4.a. above.)
c. Authorize Mayor to sign an agreement with U.S. Bank for (continued)
banking services. (See item 4.b. above.)
d. A resolution declaring intent to reimburse capital expenditures Pg, 43
in connection with arterial street projects from proceeds of
future borrowing. (See item 4.c. above.)
3. ADJOURNMENT
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance
notice by calling the City Clerk's office 206 433 1800 /TDD 206 248 -2933. This notice is available in alternate formats for
those with disabilities with advance notice and is also available at http://www.ci.tukwila.wa.us.
Tukwila Council meetings are audio taped.
Meeting Date I
5/27/03
CAS Number: p
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known).
I Fund Source (if known):
COUNCIL AGENDA SYNOPSIS
Meeting Date
5/27/03
03-070
Initials ITEM NO.
Prepared by 1 Mayor's review 1 Council review 1
1 1 ls!Cf. 1
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Original Agenda Date: 5/27/03
no :A/
Authorize City to be fiscal agent for Valley Narcotics Enforcement Team July 1, 2003
June 30, 2004
Council
Admin.
Action
X
Approve at June 2, 2003 meeting.
The City's authorization will end on June 30, 2003. We will need to, by motion, authorize
the City to continue for an additional year. The Adopted Budget for 2003 assumes a
continuation.
Approve as submitted
Finance Safety May 19, 2003 Moved forward to May 27, 2003
Same as sponsor
N/A
N/A
Meeting Date 1 Attachments
5/27/03 Staff report dated May12, 2003
5/27/03 Finance Safety Committee minutes from May 19, 2003 meeting.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Of Tukwila
Police Department
An Accredited Agency
The Finance and Safety Committee
via- Mayor Mullet's Office
Keith Haines, Chief of Police
May 12, 2003
Fiscal Agent For V -NET
This year I am continuing to Chair the Executive Board for the Valley Narcotics Enforcement Team
(V -NET). This partnership to fight mid to upper level drug dealing in our region now includes
Tukwila, Aubum, Renton, Kent, Washington State Patrol, and the King County Sheriff's Office. This
year up until June 30, our Finance Department has been acting as the official fiscal agent for V -Net.
This is the first year we have had that responsibility and I an requesting that we continue in that role
for one more year from July 1, 2003 until June 30, 2004. I have discussed this extension with our
Finance Director who supports this extension.
cc: Alan Doerschel, Finance Director
File
Steven M. Mullet, Mayor
Keith E. Haines, Chief of Police
6200SouthcenterBlvd. Tukwila, WA 98188 Phone: (206) 433 -1808 Admin. Fax: -(206) 244 -6181; Invest. Fax: -(206) 431 -3688
Finance and Safety Committee
May 19, 2003
Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson
Rhonda Berry, Alan Doerschel, Lucy Lauterbach
1. V -Net Fiscal Agent Since last year Tukwila has been handling the finances of the Valley Narcotics
Enforcement Team (V -Net), which is made up of officers from Tukwila, Auburn, Renton, Kent, the
State Patrol, and King County. Tukwila is the Last jurisdiction to handle the finances. The other cities
have done it for from two to four years each. Alan said he was happy to do it, and the City gets some
payments for being the fiscal agent, as well. Recommend motion to continue as fiscal agent for V-
Net to Regular Meeting.
2. General Fund Budget Changes 2003 There have been four unbudgeted projects this year:
contract for Ball- Janik, additional money for connectivity line to the pool, the GIS survey of north
Tukwila for pipe locations, and the Waldron firm's search for a new city administrator. The changes
add up to just over $300,000. The GIS survey will be paid for by putting off other surface water
projects to be done later in the schedule. If ACC is added, it would go on top of these costs. Jim asked
if the City could afford $50,000 for ACC Alan said there are two ways of looking at it: on one hand,
the city can't afford for money to disappear from the Planning Model. On the other hand, if it is
something the city really wants, the money should be spent. The only caveat is that money spent today
will not be available tomorrow. Alan is working on the bond for the bridge, Tuk Village, and Golf
Course. He said he may need to move some bond funding to streets and elsewhere to get non -taxed
bonds, which Tuk Village bonds would not be. Non -taxed bonds have lower rates than taxable bonds.
Jim also asked about budget changes made during the year. Alan said he gathers all of those together in
November, and the Council amends the budget to accommodate those amendments. Information.
3. Banking Services Contract Tukwila uses one local bank for checking, credit cards, and to hold
our excess cash. Banks are anxious to be cities' bank, and they all compete to try to get a city's
business. Once again, U.S. Bank has won the contract. Alan said his staff has enjoyed working with the
bank, and they have a very good working relationship. The agreement will be for two years, with two
one -year extensions. Recommend mayor's signature on Agreement to COW.
4. Animal Control Interlocal At their last meeting, committee members had questions about the
animal control services; how much they had been working in Tukwila recently, and what kinds of calls
they answered here. No one had seen the trucks as much as they once had. The only information the
city had was from the last invoice animal control submitted in January, 2003. They had given the
monthly total hours worked in the city, and those hours were higher than the 12 hours assigned. That
also means the City's bills were higher than anticipated. We have not been billed this year yet, as the
County has been trying to negotiate the higher rate for services. After discussion, the committee agreed
that they wanted more accountability than they have gotten in the past, and they will pay the $60/hour
rate for 12 hours /week from July 1- December 31 this year. After those six months are up, the City will
evaluate whether the additional service was worth the cost. Recommend interlocal agreement to
COW.
t.
tiu Committee chair approval
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1906
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known):
Meeting Date
5/27/03
COUNCIL AGENDA SYNOPSIS
Meetinz Date
5/27/03
Initials
Prepared by 1 Mayor's review 1 Council review 1
OA I lie_ I
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Original Agenda Date: 5/27/03
Approve U.S. Bank to provide banking services for the City of Tukwila
Finance Safety Move forward to May 27, 2003 meeting
Same as sponsor
See attached
N/A
Action
Affetiffiaffr
X
ITEM NO.
4 .b
CAS Number: 03-071
Banking Services Contract
Council Admin.
Approve at June 2, 2003 Regular meeting.
The contract with U.S. Bank expires May 30, 2003. After receiving bids from four banks
(attached) we recommend that U.S. Bank be selected and authorize mayor to sign agreement.
Meetinz Date 1 Attachments
5/27/03 Staff report dated May 15, 2003 with attachments
5/27/03 Finance Safety Committee minutes from May 19, 2003 meeting.
To: Finance Safety Committee
From: Alan R. Doerschel C1 21)
Date: May 15, 2003
Subject: Banking Services Contract
The City Of Tukwila Banking Services Contract expires May 31, 2003.
Currently we use U.S. Bank as our banking services provider. We
requested bids from local banks and received four bids (see attached
proposal request).
Summary of Submittals:
Bank of Wells
Element U.S. Bank America Kev Bank Fareo
Banking Services $(10,285) $(11,364) $(6,840) $(10,332)
Merchant Services (14,643) (15,527) (17,053) (14,753)
Earnings Credit 27,500 25,300 23,000 23,000
Net Impact $2,572 $(1,591) $(893) $(2085)
Annual Banking Services includes all costs of maintaining our
account.
Merchant Services includes the costs of handling all of the credit
card transactions (over 21,000 per year).
Earnings Credit reflects the income we receive from the bank for
our compensating balance in our account and offsets the costs.
Recommendation
The Finance Department recommends retaining U.S. Bank as our service
provider. This is based on the lower cost and the current excellent
service provided.
The City Council needs to authorize the Mayor to sign the agreement.
City of Tukwila
REQUEST FOR PROPOSAL
I. PURPOSE OF REQUEST
The City of Tukwila "City") is requesting proposals for its primary banking services.
The City's needs are outlined in the following Request for Proposal "RFP
II. TIME SCHEDULE
The City will essentially follow this timetable, which should result in the implementation
of a banking services agreement by June 1 or July 1 at the latest.
Issue RFP
Pre -bid Conferences/Interviews
Deadline for Submittal of Proposals
Selection of Firm
Recommendation to City Finance Committee
Council Approval
Effective Date
III. INSTRUCTIONS TO PROPOSERS
A. All proposals and/or questions should be directed to:
Alan R. Doerschel, Finance Director
City of Tukwila
6200 Southcenter Boulevard
Tukwila, Washington 98188
(206) 433-1838
Adoerschel(u ci.tukwilawa.us
April 8, 2003
April 25-29, 2003
May 9, 2003
May 13, 2003
May 19, 2003
May 26, 2003
June 1 or July 1, 2003
B. All proposals must be in a sealed envelope and clearly marked in the lower left-
hand comer: "RFP Banking Services
C. All proposals must be received by May 9, 2003 prior to 5:OOp.m. Two copies of
the RFP must be presented. No faxed or telephone proposals will be accepted.
Late proposals shall be returned unopened.
D. Proposals should be prepared simply and economically, providing a straight
forward, concise description of provider capabilities to satisfy the requirements
of the request. Emphasis should be on completeness and clarity of content.
GENERAL INFORMATION
The City of Tukwila is soliciting proposals for a primary banking relationship with a Financial Institution
or Firm that operates an office within the city limits. The City will be contracting for the following
general services for a two -year period beginning June 1, 2003 and ending May 31, 2005, with two 1 -year
succeeding renewal periods optional at that time. Additions to or deletions from the proposal submitted
shall be allowed only by the mutual and written agreement of the City of Tukwila and the chosen Bank, to
be attached here as an amendment.
Demand deposit checking accounts
Overdraft protection
Trust escrow agent services
Investment safekeeping services
Miscellaneous other services
Tukwila will utilize a check system, as opposed to warrants. The City anticipates that proposed banking
services would be compensated by the credit earned on average collected balances, but is also willing to
consider other options.
Tukwila is interested in Internet services including but not limited to: account reconciliation; check image
retrieval, account analysis, on -line transactions and e- commerce. Details of Internet services information
requested is identified in section F of this RFP. The City will consider Internet services available in the
selection process by may elect to use none or any number of such services available.
SERVICES REQUIRED
Attachment "A"
Scope of Services
Credit/debit card acceptance
Corporate credit cards
Electronic funds transfer (ACH, wire)
Banking supplies
Payroll direct deposit
Checking Accounts: The City currently utilizes several checking accounts: (1) A general checking
account, which includes refunds, electronic transfer and separately accounted for payroll and claims
checking breakouts, and (2) An advance travel account. The institution will furnish the City with
additional checking accounts as needed. Currently, City staff picks up, delivers the deposit to the
institution's branch once each workday, for processing, and credit to the City's account that day. NSF
checks must be processed twice before being returned to the City. The basic checking account services
should at least consist of:
Provide month-end statements by the 10 day of the following month and provide statements
to various auditors upon request;
Electronic check image retrieval on cd monthly including necessary software;
Provide individual and consolidated monthly account analysis for all accounts by the 15 day
of the following month;
Provide an automated wire transfer system for transferring money to other institutions, along
with appropriate security levels for wire transfer initiations and approvals;
Provide computer balance reporting system, with information on collected, available and
closing balances, as well as details of all debits and credits posted to the account for the
previous day, by 8:00a.m. each business day;
Provide a reporting system that shows current day ACH credits, by 8:00a.m. each business
day. Currently the City receives property tax distributions daily through the ACH system and
Present: Joe Duffie, Chair; Jim Haggerton, Richard Simpson
Rhonda Berry, Alan Doerschel, Lucy Lauterbach
1. V Net Fiscal Agent Since last year Tukwila has been handling the finances of the Valley Narcotics
Enforcement Team (V -Net), which is made up of officers from Tukwila, Auburn, Renton, Kent, the
State Patrol, and King County. Tukwila is the last jurisdiction to handle the finances. The other cities
have done it for from two to four years each. Alan said he was happy to do it, and the City gets some
payments for being the fiscal agent, as well. Recommend motion to continue as fiscal agent for V-
Net to Regular Meeting.
2. General Fund Budget Changes 2003 There have been four unbudgeted projects this year:
contract for Ball Janik, additional money for connectivity line to the pool, the GIS survey of north
Tukwila for pipe locations, and the Waldron firm's search for a new city administrator. The changes
add up to just over $300,000. The GIS survey will be paid for by putting off other surface water
projects to be done later in the schedule. If ACC is added, it would go on top of these costs. Jim asked
if the City could afford $50,000 for ACC. Alan said there are two ways of looking at it: on one hand,
the city can't afford for money to disappear from the Planning Model. On the other hand, if it is
something the city really wants, the money should be spent. The only caveat is that money spent today
will not be available tomorrow. Alan is working on the bond for the bridge, Tuk Village, and Golf
Course. Ile said he may need to move some bond funding to streets and elsewhere to get non -taxed
bonds, which Tuk Village bonds would not be. Non -taxed bonds have lower rates than taxable bonds.
Jim also asked about budget changes made during the year. Alan said he gathers all of those together in
November, and the Council amends the budget to accommodate those amendments. Information.
3. Banking Services Contract Tukwila uses one local bank for checking, credit cards, and to hold
our excess cash. Banks are anxious to be cities' bank, and they all compete to try to get a city's
business. Once again, U.S. Bank has won the contract. Alan said his staff has enjoyed working with the
bank, and they have a very good working relationship. The agreement will be for two years, with two
one year extensions. Recommend mayor's signature on Agreement to COW.
4. Animal Control Interlocal At their last meeting, committee members had questions about the
animal control services; how much they had been working in Tukwila recently, and what kinds of calls
they answered here. No one had seen the trucks as much as they once had. The only information the
city had was from the last invoice animal control submitted in January, 2003. They had given the
monthly total hours worked in the city, and those hours were higher than the 12 hours assigned. That
also means the City's bills were higher than anticipated. We have not been billed this year yet, as the
County has been trying to negotiate the higher rate for services. After discussion, the committee agreed
that they wanted more accountability than they have gotten in the past, and they will pay the $60/hour
rate for 12 hours /week from July 1- December 31 this year. After those six months are up, the City will
evaluate whether the additional service was worth the cost. Recommend interlocal agreement to
COW.
Committee chair approval
Finance and Safety Committee
May 19, 2003
Meeting Date 1
5/27/03
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known): N/A
Fund Source (if known): N/A
Meeting Date
5/27/03
5/27/03
5/27/03
COUNCIL AGENDA SYNOPSIS
Meeting Date
5/27/03
Initials ITEM Na
Prepared by 1 Mayor's review 1 Council review 1
ARD I le-04 1 _4!e!_ 1
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Original Agenda Date: 5/27/03
1
CAS Number: 03-072
1 Agenda Item Title: Resolution to reimburse Capital Expenditures in connection with Arterial Street Projects.
I Original Sponsor: Council Admin. X
Timeline: Approve at May 27, 2003 or June 2, 2003 meeting.
Sponsor's Summary: See attached Resolution and Staff Report
Approve at May 27, or June 2, 2003 meeting.
Finance Safety May 19, 2003 No recommendation
Same as sponsor
�4.`,. %1G :4% %lI V .�Y
Action
Attachments
Staff report from Finance
Proposed Resolution
Finance Safety Committee minutes from May 19, 2003
To: Tukwila City Council
From: Alan R Doerschel a a
Date: May 22, 2003
Subject: New Resolution to clarify Bond Issue Elements
I previously mentioned at the May 19, 2003 Finance Safety Committee
meeting that we will need to revise the Bond Issue to reflect a different
distribution.
The original resolution (Resolution 1514) in February 2003 called for the
Tukwila Village project completion to be funded by our upcoming Bond
Issue. However, this amount ($3.9 million) is now considered taxable
bonds because a private developer (Sabey) will be the ultimate
benefactor.
To save the City more than $500,000 in debt service cost over the life of
the bonds, we need to do a supplanting effort. We did the same thing on
the 6300 Building bonds purchase.
We will use the bond funds for the Repair Overlay of South 144th
project and Tukwila International Boulevard projects. The (cash) funds
available for these projects will then be allocated for the Tukwila Village
remaining property purchases.
Timing is important to capture expenditures being made in April, May
and June if approved by the Council. I will prepare a budget amendment
to reflect both these changes and the final Ordinances for the entire
Bond Issue.
D n
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING ITS OFFICIAL
INTENT TO REIMBURSE CAPITAL EXPENDITURES IN
CONNECTION WITH ARTERIAL STREET PROJECTS FROM
PROCEEDS OF A FUTURE BORROWING.
WHEREAS, the City of Tukwila, Washington (the "City intends to make
expenditures for the projects identified below, from funds that are available, but that
are not (and are not reasonably expected to be) reserved, allocated on a long-
basis, or otherwise set aside for those expenditures; and reasonably expects to be
reimbursed for those expenditures from proceeds of bonds or other obligations
"bonds issued to finance those expenditures; and
WHEREAS, certain federal regulations (the "federal reimbursement regulations
relating to the use of proceeds of tax exempt bonds to reimburse the issuer of the
bonds for expenditures made before the issue date of the bonds require, among other
things, that not later than 60 days after payment of the original expenditure the City
(or any person designated by the City to do so on its behalf) declare a reasonable
official intent to reimburse those expenditures from proceeds of bonds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Description of Projects for Which Expenditures are to be Made. The
City intends to make (and /or, not more than 60 days before the date of this
declaration, has made) expenditures, and reasonably expects to reimburse itself for
those expenditures from proceeds of bonds, for the following projects:
1. Capital Overlay Projects This is a continuation of the City's desire to
provide a viable arterial street network in Tukwila.
2. South 144m (42ND Avenue South to Military Road) This project is
related to the program to upgrade the vehicle and pedestrian traffic around the
Tukwila Village Project.
3. Tukwila International Boulevard This is a restatement of the project in
Resolution No. 1514, dated February 3, 2003, Section 1.A., Tukwila Village.
Section 2. Maximum Principal Amount of Obligations Expected to be Issued
for the Projects. The City expects that the maximum principal amount of bonds that
will be issued to finance these projects will be $4,000,000.
Section 3. Declaration Reasonable. The City Council has reviewed its existing
and reasonably foreseeable budgetary and financial circumstances and has
determined that the City reasonably expects to reimburse itself for expenditures for
the projects from proceeds of bonds because the City has no funds available that
already are, or are reasonably expected to be, reserved, allocated on a long -term basis,
or otherwise set aside by the City for those expenditures on the projects.
Section 4. Limitations on Uses of Reimbursement Amounts. The City will not,
within one year after the expected reimbursement, use amounts corresponding to
proceeds received from bonds issued in the future to reimburse the City for
previously paid expenditures for the project in any manner that results in those
amounts being treated as replacement proceeds of any tax- exempt bonds, i.e., as a
result of being deposited in a reserve fund, pledged fund, sinking fund or similar fund
(other than a bona fide debt service fund) that is expected to be used to pay principal
of or interest on tax exempt bonds. Nor will the City use those amounts in any
manner that employs an abusive arbitrage device to avoid arbitrage restrictions.
Section 5. Date of Declaration. This declaration of official intent shall be dated
as of the date of adoption of this resolution.
Section 6. Ratification and Confirmation. Any actions of the City or its officers
prior to the date thereof and consistent with the terms of this resolution are ratified
and confirmed.
Section 7. Effective Date. This resolution shall be in full force and effect from
and after its adoption and approval.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a regular meeting thereof this day of
2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk.
Passed by the City Council:
Resolution Number:
Pam Carter, Council President
Finance and Safety Committee
May 19, 2003
Present: Joe Duffie, Chair; Jim Haggerton, Richard Simpson
Rhonda Berry, Alan Doerschel, Lucy Lauterbach
1. V -Net Fiscal Agent Since last year Tukwila has been handling the finances of the Valley Narcotics
Enforcement Team (V -Net), which is made up of officers from Tukwila, Auburn, Renton, Kent, the
State Patrol, and King County. Tukwila is the Last jurisdiction to handle the finances. The other cities
have done it for from two to four years each. Alan said he was happy to do it, and the City gets some
payments for being the fiscal agent, as well. Recommend motion to continue as fiscal anent for V-
Net to Regular Meeting.
2. General Fund Budget Changes 2003 There have been four unbudgeted projects this year:
contract for Ball Janik, additional money for connectivity line to the pool, the GIS survey of north
Tukwila for pipe locations, and the Waldron firm's search for a new city administrator. The changes
add up to just over $300,000. The GIS survey will be paid for by putting off other surface water
projects to be done later in the schedule. If ACC is added, it would go on top of these costs. Jim asked
if the City could afford $50,000 for ACC. Alan said there are two ways of looking at it: on one hand,
the city can't afford for money to disappear from the Planning Model. On the other hand, if it is
something the city really wants, the money should be spent. The only caveat is that money spent today
will not be available tomorrow. Alan is working on the bond for the bridge, Tuk Village, and Golf
Course. He said he may need to move some bond funding to streets and elsewhere to get non -taxed
bonds, which Tuk Village bonds would not be. Non -taxed bonds have lower rates than taxable bonds.
Jim also asked about budget changes made during the year. Alan said he gathers all of those together in
November, and the Council amends the budget to accommodate those amendments. Information.
3. Banking Services Contract Tukwila uses one local bank for checking, credit cards, and to hold
our excess cash. Banks are anxious to be cities' bank, and they all compete to try to get a city's
business. Once again, U.S. Bank has won the contract. Alan said his staff has enjoyed working with the
bank, and they have a very good working relationship. The agreement will be for two years, with two
one -year extensions. Recommend manor's signature on Agreement to COW.
4. Animal Control Interlocal At their last meeting, committee members had questions about the
animal control services; how much they had been working in Tukwila recently, and what kinds of calls
they answered here. No one had seen the trucks as much as they once had. The only information the
city had was from the last invoice animal control submitted in January, 2003. They had given the
monthly total hours worked in the city, and those hours were higher than the 12 hours assigned. That
also means the City's bills were higher than anticipated. We have not been billed this year yet, as the
County has been trying to negotiate the higher rate for services. After discussion, the committee agreed
that they wanted more accountability than they have gotten in the past, and they will pay the $60/hour
rate for 12 hours /week from July 1- December 31 this year. After those six months are up, the City will
evaluate whether the additional service was worth the cost. Recommend interlocal agreement to
COW.
c_=
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4
Committee chair approval
ITEM INFORMATION
CAS Number: 03-073 Original Agenda Date: 5/27/03
Agenda Item Title: Interlocal Agreement for Animal Control Services
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if
knnyml:
Fund Source (if known)
Meeting Date
5/27/03
Meeting Date
5/27/03
COUNCIL AGENDA SYNOPSIS
Meeting Date
5/27/03
Council x Admin. X
Initials
Prepared by !Mayor's review) Council review 1
I I f
I I I
I I I
Discuss having Tukwila patrol by animal control services in Tukwila at the new
$60 /hour rate. If you agree to the continued service, recommend interlocal
agreement to a Regular Meeting.
Recommend interlocal for adoption
Finance and Safety recommended interlocal
Same as sponsor
$18,720 in 2003
Add;t4n•I
General fund 000, o3. 5 100
P 30
RECORD OF COUNCIL ACTION
Action
APPENDICES
Attachments
Memo from Lucy Lauterbach dated May 22, 2003
Interlocal agreement and amendment
2002 Statistics
Finance and Safety Committee minutes May 5, May 19
ITEM No.
4
To: City Council
From: Lucy Lauterbach
Date: May 22, 2003
Subject: Animal Control Interlocal Agreement
Since 1994 Tukwila has had an interlocal agreement with King County Animal Control
(KCAC) for extra animal control patrols here. For many years the agreement has been for
twelve hours of patrol, at the rate set in 1994, which is $28.75 /hour. Tukwila is now the only
south end city that contracts for additional patrols.
King County has tried since winter to raise the hourly rate of Tukwila's patrol to its current
cost of $60/hour. Normally they invoice the city quarterly, but have not yet sent an invoice
this year, because they've been trying to negotiate the new, higher rate.
Finance and Safety discussed this issue, and looked at the most current records (2002) for
hours of patrol and for types of calls in Tukwila. The consensus of staff and the Committee
members was that the accountability of animal control was not adequate, and that they have
not been seen to be on patrol in Tukwila in the past six to twelve months. In past years we
often saw the truck at City Hall, and talked often to Pam McClaren. With Pam's absences
from work last year, we saw the patrol trucks less often here. That has not changed since
then. Animal Control calls for service rose to 21,000 last year, which may explain why
we've seen less of our officers.
Several solutions to the current issues were proposed. First, there is a phone number for
anyone with an immediate pet problem to bypass the telephone tree at Animal Control. The
phone number is (206) 296 -7287 (296 -PETS) and next dial 24, to avoid the endless
messages. That will put you in touch with an operator.
The Committee also wanted better information about when officers would be on patrol in
Tukwila. Calendars showing morning or afternoon patrols are being requested. Dennis
Robertson suggested detailed information about Tukwila calls for service should be
reviewed monthly. We will request that patrols be more visible to City Hall and citizens with
the new contract.
Another issue Tukwila has is the hours worked and billed for patrol here. Ben Liefer,
manager of Animal Control, said he has spoken to staff about the excessive hours
purportedly spent here on patrol over the twelve hours per week. Invoices show we have
been billed for greater than twelve hours, so we will re- emphasize the restraint needed to
limit our extra service to twelve hours.
The Finance Committee's resolution was to agree to the higher $60 rate for six months of
2003, from July 1- December 31. In those six months we will assess whether the service
warrants the extra patrol.
A draft of the interlocal agreement amendment is included here for your review.
INTERLOCAL SERVICES AGREEMENT AMENDMENT
City of Tukwila and King County
Animal Control Services
This is an amendment to the amendment to the Interlocal Agreement between the City of
Tukwila and King County entered into in 1994 for supplemental animal control services.
The amendment is hereby amended to read as follows:
Section 2. Compensation
In consideration for the supplemental services provided by the County as set forth herein,
the City promises to pay the County for the hours of animal control officer work in the
amount of twenty eight dollars and seventy-five cents ($28.75) for the months of
January -June. 2003. Beeinnine July 1, 2003, the rate will rise to sixty dollars
(560.001 per hour for twelve hours /week, provided that the rates per hour will may be
updated each budget year. The hourly rate includes all operations and maintenance costs
required to support the animal control officer.
IN WITNESS WHEREOF, the parties have executed this agreement.
KING COUNTY CITY OF TUKWILA
King County Executive City Manager
Date Date
Approved as to Form Approved as to Form
King County Deputy City Attorney
Prosecuting Attorney
Date Date
7
Interlocal Agreement Between
King County and the City of Tukwila
Relating to Animal Control
This AGREEMENT entered into this /5 day of
1 Lam' 1993 between KING COUNTY, State of
Washington, hereinafter referred to as the "County and the
municipal corporation of Tukwila, hereinafter referred to as
the "City."
WITNESSTH;
WHEREAS, the City, pursuant to RCW 39.34.010 and
39.34.080, is authorized to and desirous of contracting
with the County for the performance of Animal Control
Services; and,
WHEREAS, the County is authorized by Section 120 of the
King County Charter and King County Code 11.02.030 to
render such services and is agreeable to rendering such
services on the terms and conditions hereinafter set
forth and in consideration of payments, mutual
covenants and agreements herein contained.
IT IS, THEREFORE, covenanted and agreed as follows:
1. Ahligatinn5• In consideration of the promise of the
City and payment of the sum hereinafter set forth, the
County promises to:
1.1 Perform consistent with available resources all
services relating to licensing and enforcement of
City ordinances pertaining to Animal Contro as
set forth in the City Ordinance Number /y,3
1.2 Provide the same degree, type, and level of
service as is customarily provided to residents of
unincorporated King County;
1.3 Furnish licenses and application forms for said
licenses to the City for sale to the public at the
City Hall;
1.4 Except as set forth in section 7.1 below, services
to be provided by the County pursuant to this
agreement do not include legal services, which
shall be provided by the City at its own expense.
In consideration of the promises of the County herein
before set forth, the City promises to:
'1.5 Enact an ordinance or resolution which is
snh tantially similar to Title 11 King County Code
as now or hereafter amended. For the purpose of
this subsection, "substantially similar" shall be
defined to include, at a minimum, identical
license, late penalty, and
impound /redemption /sheltering fees with those
provided in Title 11 King County Code;
1.6 Delegate to the County the following:
1.6.1 The power to determine eligibility for
licenses issued under the terms of the City
ordinance, subject to the conditions set
forth in said ordinance and subject to the
review power of King County Board of
Appeals;
1.6.2 The power to enforce terms of the City
ordinance, including the power to deny,
suspend or revoke licenses issued
thereunder, and subject to the review power
of the King County Board of Appeals.
1.7 Nothing in this agreement is intended to divest
the City of authority to issue notices of
violations and court citations for alleged
violations of City ordinances. The authority to
issue notices of violations and court citations
may be exercised by either the County or the City.
2. Compensation and Method of Payment. The City shall
reimburse the County for the services as delineated in
this contract in the following manner:
2.1 The County shall receive all fines and fees
collected by the County pursuant to the licensing
of dogs, cats, kennels, hobby kennels,pet shops,
animal shelters, and grooming businesses subject
to a $1.00 rebate for each valid pet license sold
by the City.
2.2 The County shall receive all impound and
redemption fees charged against animals.
3. Time of Perfnrmanre• This agreement shall be effective
the first of January, 1994, and shall automatically
renew from year to year unless otherwise modified or
terminated as provided hereinafter. The County
reserves the right to increase fees or modify the
rebate provisions of Section 2.1 of this agreement.
4. Modifiratinns• The parties agree that this agreement
is the complete expression of the terms hereto and any
oral representation or understanding not incorporated
herein is excluded. The parties reserve the right to
modify this agreement. Any modifications of this
2
agreement shall be in writing, signed by both parties,
and affixed to this original agreement.
5. To"miratinn• This agreement may be terminated without
cause only after thirty (30) days written notice
received by one party given by the other. Failure to
comply with any of the provisions stated herein shall
constitute material breach of contract and cause for
immediate termination upon notice received by one party
given by the other. Any termination of this agreement
shall not terminate any obligation of either party
incurred prior to such termination, nor shall it affect
the validity of any license issued pursuant to the City
ordinance.
6. rtntnal rnoananrs: Both parties understand and agree
that the County is acting hereunder as an independent
contractor, with the intended following results:
6.1 Control of personnel, standards of performance,
discipline, and all other aspects of performance
shall be governed entirely by the County;
6.2 All persons rendering services hereunder shall be
for all.turposes employees of the County, although
they may from time to time act as commissioned
officers of the City;
6.3 The.contact person for the City regarding citizen
complaints, service requests and general
information on animal control services is the
Chief of King County Animal Control;
6.4 In the event of a dispute between parties as to
the extent of the service to be rendered
hereunder, or the minimum level or manner of
performances of such service, the determination of
the Director of the King County Department of
Executive Admxnistration.shall be the final and
conclusive in all respects between parties hereto.
7. JndPmnifi•ratinn•
7.1 The county shall indemnify and hold harmless the
City and its officers, agents and employees or any
of them from any and all claims, actions, suits,
liability, loss, costs, expenses, and damages of
any nature'whatsoever, by reason of or arising out
of any negligent action or omission of the County,
its officers, agents, and employees, or any of
them, in performing services pursuant to this
agreement. In the event that any suit based upon
such a claim, action, loss, or damage is brought
against the City, the County shall defend the same
3
at its sole cost and expense; provided, that, the
City retains the right to participate in said suit
if any principal of governmental or public law is
involved; and if final judgment be rendered
against the City and its officers, agents,
employees, or any of them, or jointly against the
City and County and their respective officers,
agents, and employees, or any of them, the County
shall satisfy the same.
7.2 The City shall indemnify and hold harmless the
County and its officers, agents, and employees, or
any of them from any and all claims, actions,
suits, liability, loss, costs, expenses, and
damages of any nature whatsoever, by reason of or
arising out of any negligent act or omission of
the City, its officers, agents, and employees, or
any of them. In the event that any suit based
upon such a claim, action, loss or damage is
brought against the County, the City shall defend
the same at its sole cost and expense; provided
that the County retains the right to participate
in said suit if any principle of governmental or
public laws is involved; and if final judgment be
renderediagainst the County, and its offices,
agents, and employees, or any of them, or jointly
against. the County and City and their respective
officers, agents and employees, or any of them,
the City shall satisfy the same.
7.3 In executing this agreement, the County does not
assume liability or responsibility for or in any
way release the City from any liability or
responsibility which arises in whole or in part
from the existence or effect of city ordinances,
rules or regulations. If any cause, claim, suit,
action or administrative proceeding is commenced
in which the enforceability and /or validity of any
such City ordinance, rule or regulation is at
issue, the City shall defend the same at its sole
expense and if judgment is entered or damages are
awarded against the City, the County, or both, the
City shall satisfy the same, including all
chargeable costs and attorneys fees.
8. Aud}ra and Tnspectlnns• The records and documents with
respect to all matters covered by this contract shall
be subject to inspection, review or audit by the County
or City during the term of this contract and six (6)
years after termination hereof.
9. Nnn -nis"i ro nvr4 nn,: The County certifies that it is an
Equal Opportunity Employer and has developed and
implemented an Affirmative Action Program in accordance
4
with the guidelines in Revised Ordinance 4 of the
United State Department of Labor.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed the day and year first herein above
written.
King County
King C unty'L>xecutive
Date
Approved as to Form
g County
epu�y Pro ecuting Attorney
Date
interac.doc (interl)
City of Tukwila
fr
/0-/C-93
Date
Approved as to Form
City Attorney
Date
re con- 3'
l'jn o/' G
BETWEEN THE CITY OF TUKWILA AND KING COUNT
AMENDMENT TO THE ANIMAL CONTROL AGREEMENT
This is an amendment to the Interlocal Agreement between the City of Tukwila,
a municipal corporation of the State cf Washington, hereinafter referred to as
the "City and King County, a home -rule charter county, a political
subdivision of the State of Washington, hereinafter referred to as the
"County
WHEREAS the City and County have entered into an Interlocal Agreement relating
to animal control effective January 1, 1994; and
WHEREAS the City and County have negotiated certain amendments to the
Agreement effective June 15, 1994; and
WHEREAS the parties have the authority to proceed with these amendments to the
Interlocal Agreement pursuant to the terms of the Agreement and Chapter 39.34
RCW;
NOW, THEREFORE, in consideration of the mutual covenants, the City and County
hereby agree to amend the Interlocal agreement as follows:
1 SPrvinea. The County shall provide supplemental animal control services in
the form of an additional six hundred twenty -five (625) hours annually of
animal control officer work. These hours will be provided on an average of
twelve (12) hours per calendar week. Scheduling of the hours will be
determined by mutual agreement of the contract administrators for this
supplemental service.
The animal control officer will be stationed with in the city limits to
respond to specific calls for service, perform routine patrol and other tasks
as agreed to by the contract administrators for this supplemental service.
2. Cnmpensatinn. In consideration for the supplemental services provided by
the County as set forth herein, the City promises to pay the County for the
hours of animal control officer work in the amount of twenty eight dollars and
seventy -five cents ($28.75) per hour, provided that the rate per hour will be
updated each budget year. The hourly rate includes all operations and
maintenance costs required to support the animal control officer.
The County will invoice the City quarterly. Payments are due within 30 days
after invoicing by the County.
3 rnnrrar•t Arinminisrrarnrs. For purposes of these supplemental services the
contract administrators shall be the City Administrator or a designee and the
Chief of King County Animal Control or a designee. Each party shall inform
the other of its contract administrator by June 17, 1994.
4 fffnrtiva darn This amendment shall be effective June 15, 1994. All
other terms and conditions in the Interlocal Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have executed this agreement.
ITY F TUKWIL
yor
proved as to form:
City' Attorney
foacagr2.doc (int)
KING CO NTY
1 r
Kind' County E i; utive
App:ove&as to :form:
4'7'*k w l;Z"^•„
Deputy Prosecuting Attorney
01/14/2003 13:21 2062050043
TYPE OF SERVICES UNITS JULY AUGUST SEPTEMBER TOTAL
Stray dog P/U 2 2 4 8
Stray Cat PM 0 0 I 1
Deceased Cat P/U 5 2 0 7
Deceased Other Animal PN 1 3 2 6
Police Dept Assist 0 0 1 1
Injured Animal 0 1 1 2
License Sale 1 1 2 4
COMPLAINT UNITS
Cruelty 4 1 1 6
Vicious 2 3 2 7
Sire 1 1 1 3
Barking 1 0 0 1
Trespassing 1 2 4 7
TOTALS
TIME
Time Scheduled
Time Actual
Prepared by:
KING COUNTY ANIMAL CONTROL
TUKWILA ENHANCED SERVICES
3 QUARTER 2002
SERVICES REPORT
Sgt David A. Morris, KCAC
18 16 19 53
87:00 88:00
79:59 71:00
KC ANIMAL CONTROL PAGE 03
86 :00 261:00
68:54 219:53
ar PAID
01/14/2002 12 :21 2062058043
TYPE OF SERVICES UNITS OCTOBER NOVEMBER DECEMBER TOTAL
Stray Dog P/U 6 2 2 10
Stray Cat P/U 4 2 1 7
Owners Release Dog 0 1 0 1
Stray Other Animal P/U 0 1 0 1
Deceased Cat Pal 2 I 2 5
Deceased Other Animal P/U 2 1 0 3
Deceased Wild Animal P/U 0 0 1 1
License Sale 6 10 10 26
COMPLAINT UNITS
Cruelty 1 2 4 7
Vicious 2 0 1 3
Barking 0 0 3 3
Trespassing 1 1 0 2
TOTALS
TIME
Time Scheduled 87:00 87:00 87:00 261:00
Time Actual 77 :53 75:01 90:47 243:41
Prepared by:
KING COUNTY ANIMAL CONTROL
TUKWILA ENHANCED SERVICES
4 QUARTER 2002
SERVICES REPORT
Sgt David A. Morris KCAC
KC ANIMAL CONTROL PAGE 07
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Finance and Safety Committee
May 5, 2003
Present: Joe Duffle, Chair; Joan Hernandez, Richard Simpson
Keith Haines, Nick Olivas, Bob Noe, Alan Doerschel, Rhonda Berry, Lucy
Lauterbach, Jim Morrow, Viki Jessop
1. Ordinance Creating Emergency Management Organization State law dictates that
Tukwila adopt an emergency operations plan, and Jim has many of the pieces needed to do so
already. Though Tukwila has a current plan, it is out of date and does not meet the state law.
One of the things being added is an incident command structure, with provisions for replacement
of key figures needed in any emergency. Each department will have duties and staff assigned for
an emergency. The Public Works Director will be the Director of Emergency Services. Jim M
said and Nick underscored the importance of joining the King County Regional Emergency
Operations group. Joan asked about mutual aid but was told that although there is a plan for that,
in a regional disaster, there won't be too much mutual aid. Recommend ordinance to COW
and Council.
2. Mutual Aid and Mobilization Plan Keith presented a plan for a Police Emergency Mutual
Aid and Mobilization. He said it was modeled on the Fire Department's plan. This is a statewide
program to promote mutual aid among cities throughout the whole state. All cities are
considering this now and the Washington Sate Association of Sheriffs and Police Chiefs hopes to
have it adopted by cities by June. This will be included in the larger city emergency plan. One of
the provisions is to have a Public Information Officer (P10) who would coordinate public
information going out to the community and region. Another thing it would do is allow Tukwila
or another suburban police officer called in to help in a Seattle disturbance, the ability to arrest a
Seattle resident while they are assisting Seattle in a police response. Joan asked about funding,
and the importance of homeland defense funds. Nick said the King County group will be getting
some homeland defense money, which is one good reason to belong. Recommend Plan
adoption to COW and Council.
3. King County Animal Control King County has sent a draft interlocal agreement for
additional animal control services for Tukwila. Last fall they told the City the rate for this special
service was increasing from $28 /hour, which it has been since 1994, to $60/hour, which is the
current cost of the service. They would like that rate to be retroactive to the first of the year, as
we have presumably been getting 12 hours of service per week. The committee questioned
whether the city has received all 12 hours per week for the past four months. Several people
who are out in the community regularly have not been seeing the trucks as they once did. The
committee asked to have some assurances that the service was being received if they did decide
to pay the higher rate. They asked for a schedule possibly including mornings or afternoons
when the extra service would be, and some accounting to assure the officers are spending time in
Tukwila. The committee also asked for a summary of the calls from Tukwila when KC is
responding to a request for help. Joe wanted to know how many citations were given in Tukwila.
Though $30,000 is budgeted in 2003, the amount would be doubled for the rest of the year once
the interlocal is signed. For a whole year the addition would be $37,000, but it will actually be
less since the committee recommended not paying the higher rate before the contract is signed.
The committee also wanted an easier way to get hold of animal control. Rhonda and Lucy will
work with Animal Control before the next meeting. Reschedule.
Finance and Safety Committee
May 19, 2003
Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson
Rhonda Berry, Alan Doerschel. Lucy Lauterbach
1. V -Net Fiscal Agent Since last year Tukwila has been handling the finances of the Valley Narcotics
Enforcement Team (V -Net), which is made up of officers from Tukwila, Auburn, Renton, Kent, the
State Patrol, and King County. Tukwila is the last jurisdiction to handle the finances. The other cities
have done it for from two to four years each. Alan said he was happy to do it, and the City gets some
payments for being the fiscal agent, as well. Recommend motion to continue as fiscal agent for V-
Net to Regular Meeting.
2. General Fund Budget Changes 2003 There have been four unbudgeted projects this year:
contract for Ball Janik, additional money for connectivity line to the pool, the GIS survey of north
Tukwila for pipe locations, and the Waldron firm's search for a new city administrator. The changes
add up to just over $300,000. The GIS survey will be paid for by putting off other surface water
projects to be done later in the schedule. If ACC is added, it would go on top of these costs. Jim asked
if the City could afford $50,000 for ACC. Alan said there are two ways of looking at it: on one hand,
the city can't afford for money to disappear from the Planning Model. On the other hand, if it is
something the city really wants, the money should be spent. The only caveat is that money spent today
will not be available tomorrow. Alan is working on the bond for the bridge, Tuk Village, and Golf
Course. He said he may need to move some bond funding to streets and elsewhere to get non -taxed
bonds, which Tuk Village bonds would not be. Non -taxed bonds have lower rates than taxable bonds.
Jim also asked about budget changes made during the year. Alan said he gathers all of those together in
November, and the Council amends the budget to accommodate those amendments. Information.
3. Banking Services Contract Tukwila uses one local bank for checking, credit cards, and to hold
our excess cash. Banks are anxious to be cities' bank, and they all compete to try to get a city's
business. Once again, U.S. Bank has won the contract. Alan said his staff has enjoyed working with the
bank, and they have a very good working relationship. The agreement will be for two years, with two
one -year extensions. Recommend mavor's signature on Agreement to COW.
If 4. Animal Control Interlocal At their last meeting, committee members had questions about the
animal control services; how much they had been working in Tukwila recently, and what kinds of calls
they answered here. No one had seen the trucks as much as they once had. The only information the
city had was from the last invoice animal control submitted in January, 2003. They had given the
monthly total hours worked in the city, and those hours were higher than the 12 hours assigned. That
also means the City's bills were higher than anticipated. We have not been billed this year yet, as the
County has been trying to negotiate the higher rate for services. After discussion, the committee agreed
that they wanted more accountability than they have gotten in the past, and they will pay the $60/hour
rate for 12 hours /week from July 1- December 31 this year. After those six months are up, the City will
evaluate whether the additional service was worth the cost. Recommend interlocal agreement to
COW.
`..0 Committee chair approval
Tukwila City Council Agenda
COMMITTEE OF THE WHOLE
Steven M. Mullet, Mayor Councilmembers: Joe Duffle Dave Fenton
Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez
Pam Carter, Council President Pamela Linder Richard Simpson
Tuesday, May 27, 2003; 7 p.m. Tukwila City Hall; Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. SPECIAL Starfire Sports update (Fort Dent Park) by Chris Slatt.
PRESENTATIONS
3. CITIZEN COMMENT/ At this time, you are invited to comment on items not included on
CORRESPONDENCE this agenda. To comment on an item listed on this agenda, please save
your comments until the issue is presented for discussion.
4. SPECIAL ISSUES a. Authorize City to continue serving as fiscal agent for the
Valley Narcotics Enforcement Team (7/1/03 6/30/04).
b. Authorize Mayor to sign an agreement with U.S. Bank for
(continued) banking services.
c. A resolution declaring intent to reimburse capital
expenditures in connection with arterial street projects
from proceeds of future borrowing.
d. Interlocal agreement for animal control services
a. Mayor c. Staff
b. City Council d. City Attorney
5. REPORTS
6. MISCELLANEOUS
7. EXECUTIVE SESSION 1
8. ADJOURN TO SPECIAL MEETING
SPECIAL MEETING
Pg. 3
Pg. 7
Pg. 13
Pg. 19
e. Intergovernmental
Ord #2019 Res #1523
1. CALL TO ORDER ROLL CALL
2. OLD BUSINESS a. Presentation of Findings of Fact and Conclusions of Law,
Cascade Glen.
b. Authorize City to continue serving as fiscal agent for the Valley
Narcotics Enforcement Team (7/1/03 6/30/04). (See item 4.a. above.)
c. Authorize Mayor to sign an agreement with U.S. Bank for (continued)
banking services. (See item 4.b. above.)
d. A resolution declaring intent to reimburse capital expenditures
in connection with arterial street projects from proceeds of
future borrowing. (See item 4.c. above.)
Pg. 37
Pg. 43
3. ADJOURNMENT
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance
notice by calling the City Clerk's office 206 433 1800 /TDD 206 248 -2933. This notice is available in alternate formats for
those with disabilities with advance notice and is also available at http: /www.ci.tukwila.wa.us.
Tukwila Council meetings are audio taped.
Meeting Date
05 -05 -03
05 -19 -03
05 -27 -03
CAS Number: 03-062 I Original Agenda Date: 05 -05 -03
Agenda Item Title: Final Plat Approval Cascade Glen Subdivision
Original Sponsor:
I Timeline:
Sponsor's Summary:
Council
Recommendations:
Sponsor: Final Plat Approval
Committee:
Administration: Same as sponsor.
I Cost Impact (if known): Unknown
I Fund Source (if known): Unknown
1 07 -17 -2000
05 -05 -03
05 19 03
05 05 03
05 -19 -03
05 -27 -03
Initials
Prepared kit._ 1 Mayor's review 1 Council review
CPL c3 I £A-tt. 1
I RHB for CPLI
I I
P14 1 L G'. 1
Admin. Department of Community Development
ITEMNO.
Special
Meeting
a
The applicant is requesting City Council approval of the final plat for the Cascade Glen
Subdivision, subdividing two parcels totaling 6.78 acres into twenty single family lots,
including one public street, stormwater detention pond, sidewalks and utilities.
'Preliminary Plat Approval Tukwila Subdivision (Now known as Cascade Glen)
1 Public Hearing Held. Record remains open for receipt of additional infor-
I mation from staff and would -be homeowners. Matter continued to 05- 19 -03.
'Public hearing concluded. Council voted to remove condition #4 from Prelim.
1 NOTEBOOK PREVIOUSLY DISTRIBUTED TO COUNCIL AND STAFF FOR
I CASCADE GLEN SUBDIVISION FINAL PLAT APPROVAL (APRIL 25, 2003)
None. COUNCIL STAFF TO BRING NOTEBOOK PREVIOUSLY
DISTRIBUTED.
Supplement to Staff Report Prepared May 9, 2003 (includes [new] Attachment
n
Supplement to Staff Report Prenarer3 Mav 21- 2003 (includes Findings of F'ac1
Conclusions of Law and related motion to adopt same.
City of Tukwila
Department of Community Development Steve Lancaster, Director
SUPPLEMENT TO
STAFF REPORT
TO THE TUKWILA CITY COUNCIL
Prepared May 21, 2003
FILE NUMBER: L03 -008 Cascade Glen Final Plat
ASSOCIATED FILES: L99 -0023 Planned Residential Development
L99 -0024 Subdivision Preliminary Plat
E99 -0012 SEPA Environmental Review
MI200 -278 Land Altering Permit (road utilities)
APPLICANT: J. Keirouz, Dreamcatcher Homes
REQUEST:
STAFF CONTACT:
City Council approval of the final plat for the Cascade Glen
Subdivision, to subdivide two parcels totaling 6.78 acres into
20 single family lots, including one public street, sidewalks,
utilities and pedestrian connection to 38 Avenue South.
Carol Lumb, Senior Planner
PUBLIC HEARING TESTIMONY /COUNCIL DIRECTION TO STAFF TO,
PREPARE FINDINGS AND CONCLUSIONS
Testimony was presented at the public hearings on both May 5, 2003 and May 19, 2003
on the proposed pedestrian pathway connecting the Cascade Glen subdivision with 38
Avenue South. A condition of the preliminary plat approval required the construction of
the pathway and that it be constructed with concrete. From this testimony, new
information emerged that was not presented at the preliminary plat hearing on July 17,
2000. The testimony presented on May 5 and 19` concerned the safety of linking a
pedestrian path to a street that does not have sidewalks or street lights The pedestrian
pathway is granted through an easement that is also used by several property owners for
access to their property. These property owners also raised concerns about the safety of
cars and trucks backing over a pathway that would be used by pedestrians, bicyclists etc.
Steven M. Mullet, Mayor
6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206- 431 -3670 Fax: 206 431 -3665
Cascade Glen Final Plat
Supplemental Staff Report
May 21, 2003
The applicant provided a revised plan for addressing surface water runoff on the property
on which the pedestrian path is to be located if that condition is removed. This plan was
presented at the hearing on May 19, 2003 as Attachment P. The applicant will slope the
area where the pedestrian pathway was to be located 1% to the west and re- hydroseed the
area to divert any surface water runoff away from the adjacent property (13264 38
Avenue South).
As a result of this new information, staff was requested by a majority vote of the Council
on May 19, 2003, to prepare findings and conclusions to support the elimination of
Condition 4 of the preliminary plat, which required the entire pedestrian path connecting
the subdivision with 38 Avenue South to be concrete.
The City Council adopts the findings set forth in the original staff report dated April 24,
2003, and the May 9, 2003 and May 21, 2003 Supplemental Staff Reports as the
Council's Findings. Further Council finds that with respect to Condition #4, that new
information not available to the Council at the preliminary plat approval hearing came to
light during testimony presented at the May 5, 2003 and May 19, 2003 public hearings.
The Council finds that there are issues of safety identified during the testimony related to
connecting the pedestrian path to a street without sidewalks or street lighting. The
Council also finds there are issues of safety related to the access easements granted to
certain property owners that cross over the pedestrian pathway. These findings support
removal of Condition #4. Council finds that surface water run -off will be adequately
addressed through the applicant's plan presented at the May 19, 2003 hearing.
c:\mydocs \Cascade GlenTinal Plat\ Supplemental Staffrtp2.doc
FINDINGS
CONCLUSIONS
The Final Plat is approved with the following modification:
As stated at the hearing on May 5, 2003, the Council cannot add new conditions in its
approval of a final plat, but it may remove a preliminary plat condition if it finds changed
circumstances or substantive new information is made available that was not presented at
the preliminary plat hearing.
Based on the original staff report dated April 24, 2003, the two supplemental staff reports
dated May 9, 2003 and May 21, 2003 and the new information that came forward at the
public hearings on May 5, 2003 and May 19, 2003, the requirement for the pedestrian
pathway linking the subdivision with 38 Avenue south should be deleted due safety
considerations: the lack of a connecting sidewalk system on 38 Avenue South, the lack
of street lighting on 38 Avenue South and the hazards of vehicles crossing the
pedestrian pathway in the course of accessing adjacent private property.
2
Cascade Glen Final Plat
Supplemental Staff Report
May 21, 2003
CITY COUNCIL ACTION
An appropriate motion to approve the Cascade Glen subdivision and eliminate Condition
#4 would be as follows:
I move the approval of the final plat for the Cascade Glen subdivision together
with the amendment to remove Condition #4 requiring the pedestrian pathway
based on the findings of facts and conclusions in the original staff report dated
April 24, 2003 together with the Supplemental Staff Reports dated May 9, 2003
and May 21, 2003 and the new information presented at the public hearings on
May 5, 2003 and May 19, 2003.
c:\mydocs \Cascade GlenWinal Plat\Supplemental Staffrtp2.doc
3
CAS Number: 03-072
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date I Prepared by 1 Mayor's review Council review 1
.J I 5/27/03 1 ARD 1 42491 I .Al
Agenda Item Title: Resolution to reimburse Capital Expenditures in connection with Arterial Street Projects.
Original Sponsor: Council Admin. X
Timeline: Approve at May 27, 2003 or June 2, 2003 meeting.
Sponsor's Summary: See attached Resolution and Staff Report
Recommendations:
Sponsor: Approve at May 27, or June 2, 2003 meeting.
Committee: Finance Safety May 19, 2003 —No recommendation
Administration: Same as sponsor
Cost Impact (if known): N/A
I Fund Source (if known): N/A
Meeting Date
5/27/03
Action
Safe
Meeting Date I Attachments
5/27/03 I Staff report from Finance
5/27/03 I Proposed Resolution
5/27/03 I Finance Safety Committee minutes from May 19, 2003
)I SPECIAL MEETING: Resolution in final format
ITEM No.
Special
Meeting
Original Agenda Date: 5/27/03
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING ITS OFFICIAL
INTENT TO REIMBURSE CAPITAL EXPENDITURES IN
CONNECTION WITH ARTERIAL STREET PROJECTS FROM
PROCEEDS OF A FUTURE BORROWING.
WHEREAS, the City of Tukwila, Washington (the "City intends to .make
expenditures for the projects identified below, from funds that are available, but that
are not (and are not reasonably expected to be) reserved, allocated on a long -term
basis, or otherwise set aside for those expenditures; and reasonably expects to be
reimbursed for those expenditures from proceeds of bonds or other obligations
"bonds issued to finance those expenditures; and
WHEREAS, certain federal regulations (the "federal reimbursement regulations")
relating to the use of proceeds of tax- exempt bonds to reimburse the issuer of the
bonds for expenditures made before the issue date of the bonds require, among other
things, that not later than 60 days after payment of the original expenditure the City
(or any person designated by the City to do so on its behalf) declare a reasonable
official intent to reimburse those expenditures from proceeds of bonds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Description of Projects for Which Expenditures are to be Made. The
City intends to make (and/ or, not more than 60 days before the date of this
declaration, has made) expenditures, and reasonably expects to reimburse itself for
those expenditures from proceeds of bonds, for the following projects:
1. Capital Overlay Projects This is a continuation of the City's desire to
provide a viable arterial street network in Tukwila.
2. South 144m (42N° Avenue South to Military Road) This project is
related to the program to upgrade the vehicle and pedestrian traffic around the
Tukwila Village Project.
3. Tukwila International Boulevard This is a restatement of the project in
Resolution No. 1514, dated February 3, 2003, Section 1..A., Tukwila Village.
Section 2. Maximum Principal Amount of Obligations Expected to be Issued
for the Projects. The City expects that the maximum principal amount of bonds that
will be issued to finance these projects will be $4,000,000.
Section 3. Declaration Reasonable. The City Council has reviewed its existing
and reasonably foreseeable budgetary and financial circumstances and has
determined that the City reasonably expects to reimburse itself for expenditures for
the projects from proceeds of bonds because the City has no funds available that
already are, or are reasonably expected to be, reserved, allocated on a long -term basis,
or otherwise set aside by the City for those expenditures on the projects.
Section 4. Limitations on Uses of Reimbursement Amounts. The City will not,
within one year after the expected reimbursement, use amounts corresponding to
proceeds received from bonds issued in the future to reimburse the City for
previously paid expenditures for the project in any manner that results in those
amounts being treated as replacement proceeds of any tax- exempt bonds, i.e., as a
result of being deposited in a reserve fund, pledged fund, sinking fund or similar fund
(other than a bona fide debt service fund) that is expected to be used to pay principal
of or interest on tax- exempt bonds. Nor will the City use those amounts in any
manner that employs an abusive arbitrage device to avoid arbitrage restrictions.
Section 5. Date of Declaration. This declaration of official intent shall be dated
as of the date of adoption of this resolution.
Section 6. Ratification and Confirmation. Any actions of the City or its officers
prior to the date thereof and consistent with the terms of this resolution are ratified
and confirmed.
Section 7. Effective Date. This resolution shall be in full force and effect from
and after its adoption and approval.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a regular meeting thereof this day of
2003.
ATTEST/ AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk
Passed by the City Council:
Resolution Number.
Pam Carter, Council President