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HomeMy WebLinkAbout2003-05-27 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: COUNCIL ATTENDANCE: OFFICIALS: SPECIAL PRESENTATIONS: TUKWILA CITY COUNCIL May 27, 2003 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Calling the meeting to order at 7:00 p.m. was Pam Carter, Council President, who also led the Pledge of Allegiance. Present were Council President Pam Carter; and Councilmembers Joe Duffie, Joan Hernandez, Jim Haggerton, Pamela Linder, David Fenton and Richard Simpson. Steven M. Mullet, Mayor; Rhonda Berry, Acting City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Alan Doerschel, Finance Director; Bruce Fletcher, Parks and Recreation Director; Rick Still, Assistant Director of Parks and Recreation; Steve Lancaster, Director of Community Development; and Carol Lumb, Senior Planner, Department of Community Development. a. STARFIRE SPORTS UPDATE FORT DENT PARK CHRIS SLATT Chris Slatt, Starfire Sports, presented Council with conceptual drawings of the proposed indoor soccer center to be situated at Fort Dent Park. Starfire Sports is working diligently with various City departments to ensure proper compliance with local permitting requirements, responsibilities and other ordinances. With a "very aggressive schedule" Starfire Sports is pursuing plans to create a regional if not world -class soccer facility where people are able to play the sport. Tukwila seems to be a prime location according to Mr. Slatt, as it is centrally located and has an array of amenities and ample lodging. Such things would be wonderful assets in the event tournaments or other such games are held at the park. Bruce Dees (landscape architect) and Don Carlson (building architect) were present and discussed the anticipated plans of the park being made anew. A comprehensive plan for development and maintenance of the site is currently being written. Noteworthy is the fact the soccer fields will each be fenced; all trees (except two existing) shall remain in the park; some new trees will be planted; there will be seven outdoor soccer fields; four softball fields; and there are currently 450 parking stalls. Additional agreements are being sought to allow for nearby parking for tournaments and other large -crowd events. Parking is to remain at no charge unless a major event is being sponsored. The indoor soccer facility will have an upper balcony and terrace for viewing outdoor events and will be forest and copper green in color, along with bricks of charcoal gray. The dark colors will make this very large facility "appear" smaller in stature. Graphics and artwork inside the facility will maintain an international "flavor" related to soccer. Many improvements are already being made to the softball fields at the park. The goal is to bring the field conditions up to a regional- tournament quality. Starfire Sports is contributing $25,000.00 to the City for use in administering a scholarship program. Scholarship funds will allow children with financial needs to attend some of the planned events and participate in some of the programs to be offered at the new soccer center. City of Tukwila City Council Committee of Whole Minutes Page 2 of 5 May 27, 2003 With a groundbreaking ceremony on June 6, 2003, Mr. Slatt spoke in favor of an opening time of mid -to- late winter, 2003. All present were invited to the groundbreaking ceremony and more information will be furnished. Finally, Steve Lancaster, Director of Community Development, reported a code amendment relating to height limitations would be required for this project. Details are being discussed and a proposed ordinance will be brought to the next Committee of Whole meeting. CITIZEN COMMENT /CORRESPONDENCE: Anna Bernhart. 14241 59 Avenue South. speaking against further funding, asked for reason(s) behind an additional $50,000.00 contribution to the Airport Communities Coalition [approved at the May 19 Regular meeting]. Council President Carter and others informed Ms. Bernhart of the two, currently pending lawsuits (in two different courts) and told Ms. Bernhart that without additional funding, pending motions would be dropped and /or not heard. Thus, creating a potential for losing the suits. Additional funding was also promised from other local cities to ensure the motions could be argued in court. Councilmember Haggerton and Acting City Administrator Rhonda Berry each addressed issues raised by community member, Joanne McManus at the May 19 Regular meeting. Ms. McManus, as reasons to support her opposition to further ACC funding, raised issues including broken cameras on Tukwila International Boulevard and a broken down volunteer traffic truck. Mr. Haggerton stated cameras on the highway would be upgraded when the Highway is upgraded. Ms. Berry noted the camera system was being updated /upgraded from an analog system to a digital system, thus requiring the need for a new "multi- plexer." This item will soon move through the Council committee process. Additionally, Ms. Berry reviewed the maintenance record on the Volunteer Traffic Truck. In the past year, the truck has been serviced four times. Service included such things as brakes, fuel filter installation, and routine maintenance. Joanne McManus, 5610 South 133 Street„ reported the volunteer truck was broken down, and was out of commission at an opportune time to deter criminals during the Christmas break in 2002. Additionally, she spoke in favor of getting all of the cameras in good working condition on the highway, not just the usual 3 or 4. She, too, is opposed to any further contributions to the Airport Communities Coalition. SPECIAL ISSUES: a. AUTHORIZE CITY TO CONTINUE SERVING AS FISCAL AGENT FOR THE VALLEY NARCOTICS ENFORCEMENT TEAM (FOR THE PERIOD OF JULY 1, 2003 JUNE 30. 20041 Alan Doerschel, Finance Director, reported the City's Finance Department would soon end its first year acting as the official fiscal agent for the Valley Narcotics Enforcement Team (VNET). Other member cities maintain this responsibility for periods of two -to -four year periods. No City monies are utilized as we serve in this capacity; and the City receives $500.00 per month for performing the duties. Mr. Doerschel spoke in favor of handling the responsibility at least one more year. Council consensus existed to forward this item to the May 27 Special meeting for consideration. City of Tukwila City Council Committee of Whole Minutes b. AUTHORIZE MAYOR TO SIGN AN AGREEMENT WITH U. S. BANK FOR CONTINUED BANKING SERVICES Alan Doerschel, Finance Director, reported the current banking services agreement with U. S. Bank expires on May 31, 2003. After requesting and reviewing bids from four local banks, Mr. Doerschel spoke in favor of retaining the services of U. S. Bank. His decision is based on the lowest cost (of the bids) as well as the existence of an excellent working relationship between the City and the bank. Said relationship has existed for 12+ years. With monthly service costs (banking and merchant) of $24,928.00, and earnings credits of $27,500.00; the City receives a net monthly earning in the amount of $2,572.00. The proposed agreement includes all costs of maintaining the City's account. The proposed Scope of Services provides "contracting for the services for a two -year period beginning June 1, 2003 and ending May 31, 2005, with two 1 -year succeeding renewal periods Council consensus existed to forward the item to the May 27 Special meeting for consideration. C. RESOLUTION DECLARING INTENT TO REIMBURSE CAPITAL EXPENDITURES A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING ITS OFFICIAL INTENT TO REIMBURSE CAPITAL EXPENDITURES IN CONNECTION WITH ARTERIAL STREET PROJECTS FROM PROCEEDS OF A FUTURE BORROWING Alan Doerschel, Finance Director, reported the need to revise the bond issue to reflect a different distribution. Resolution 1514, approved in February, 2003 called for the Tukwila Village project completion to be funded by an upcoming bond issue. This amount ($3.9 million) however, is considered taxable due to the fact a private developer (Sabey Corp.) will be the ultimate benefactor. To save Tukwila more than $500,000.00 in debt service costs over the life of the bonds, the City must do a supplanting effort. This will be done in the same fashion as that of the bond purchase for the building located at 6300 Southcenter Boulevard. Bond funds will be used for three items: 1. Repair and overlay; 2. South 144 Street project; and 3. Tukwila International Boulevard project. Page 3 of 5 May 27, 2003 Cash funds available for these projects will be allocated for the Tukwila Village property purchases (yet remaining). Mr. Doerschel noted preparation of a proposed budget amendment as well as presentation at the June 2 Finance and Safety Committee meeting. From there, the proposed amendment would go to a Committee of Whole and then City Council Regular meeting. After brief discussion between Council and staff, council consensus existed to forward the item to the May 27 Special meeting for consideration. d. AN INTERLOCAL AGREEMENT FOR ANIMAL CONTROL SERVICES Lucy Lauterbach, Legislative Analyst, reported King County's proposed rate increase from $28.75 per hour to $60.00 per hour. Noting the existing contract with King County has been in effect since 1994, Ms. Lauterbach reported an agreement for "twelve hours of patrol" per month. Interestingly, Tukwila is the only south end city which contracts with the County for additional patrol hours. City of Tukwila City Council Committee of Whole Minutes Page 4 of 5 May 27, 2003 Normally invoicing the City on a quarterly basis, King County has not yet prepared /sent an invoice for 2003, as there has been no decision on the City's acceptance of the newly proposed rate. Noteworthy, animal control calls for service rose to 21,000 in 2002. After discussion and review of the item at the Finance and Safety committee, members proposed agreement to the increased rate for six months of 2003, from July 1 December 31. In those six months, it is proposed the City would assess whether or not the service warrants extra patrol hours (beyond the 12 in the agreement). Discussion ensued with most agreeing on the need for a greater degree of accountability from the County. Currently, the City receives a monthly calendar which shows the number of hours worked per week, etc. with no notation as to detail on types of calls, areas patrolled, or services performed. Said items are sought to be included in a refined invoice from King County. Additionally, Council spoke in favor of receiving a "schedule in advance" of service informing staff /Council when particular areas will be patrolled, etc. Councilmembers agreed the proposed Interlocal services agreement does not meet the needs of the City and requires additional work. Mayor Mullet reported staff would continue to refine the proposed Interlocal agreement and return to Council when it has been completed. REPORTS: a. Mayor Mayor Mullet reported recent attendance to a Puget Sound Regional Council Executive Board meeting as well as a Lodging Tax Advisory Board meeting. Additionally, he reported attendance to a regular, monthly meeting with Senator Julia Patterson. b. City Council Councilmember Duffle attended the entertainment portion of the Bahama Breeze ribbon cutting ceremony and the Memorial Day celebration at Tukwila's Museum of Flight. Finally, Mr. Duffie reported attendance to this evenings Tukwila School Board meeting wherein the Sister Cities Committee made a presentation on their recent trip to Ikawa, Japan. Mr. Duffie returned to the Council meeting wearing attire from Ikawa. Councilmember Hernandez attended the May 21 Tukwila Urban Design workshop; the ribbon cutting ceremony at the Bahama Breeze, and the Memorial Day celebration at Tukwila's Museum of Flight. Finally, Ms. Hernandez reported on the death of Shirley Thompson's second husband. Married in January, 2003, Ms. Thompson is SeaTac's former Mayor and a leader in the community. Council President Carter reported a written report was distributed (earlier) on a recent SCATBd meeting. She reported attendance to a Sound Transit Open House and a Lodging Tax Advisory Board meeting. Councilmember Haggerton reported attendance to a May 21 funeral for David Sabey's father, and a subsequent workshop on the Tukwila Urban Center; the ribbon cutting ceremony for the Bahama Breeze; a Sound Transit Open House and a Cascade Water Alliance Board of Directors meeting. Councilmember Linder reported attendance to a Sound Transit Open House. Councilmember Fenton attended a recent Apartment Manager's Network meeting. Councilmember Simpson reported attendance to the Memorial Day Celebration at Tukwila's Museum of Flight and noted Mr. Duffie appeared in uniform for the event. Mr. Simpson also attended this evening's Transportation Committee meeting. City of Tukwila City Council Committee of Whole Minutes c. Staff Rhonda Berry reported receipt of a new City of Auburn ordinance relative to City Business Licensing. Auburn is converting from a system of business registry to business licensing. d. City Attorney Neither the City Attorney nor his representative was present. e. Legislative Analyst Lucy Lauterbach reported the Legislature is meeting once again. Although some action has taken place, not much is expected before the close of the session. MISCELLANEOUS: Mayor Mullet reported the City does qualify to receive a van for use at the Tukwila Community Center, for senior community members. The City intends to move forward with applying for and being placed on a list of qualified recipients for such vans. Councilmember Haggerton spoke highly of the relationship between the City of Tukwila and the Museum of Flight. While attending this weekend's Memorial Day Celebration, much credit was given to the City for its partnering efforts. He suggested we do all that is possible to maintain that relationship. ADJOURN: 8:45 p.m. COUNCIL PRESIDENT CARTER ADJOURNED THE COMMITTEE OF WHOLE MEETING. Pam Carter, Council President b Baker, Q.`MC, Deputy City Clerk Date Minutes Signed: June 2, 2003 Page 5 of 5 May 27, 2003