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HomeMy WebLinkAboutReg 2003-06-16 COMPLETE AGENDA PACKETTukwila City Council Agenda REGULAR MEETING Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton 1908 Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez W..— Pam Carter, Council President Pamela Linder Richard Simpson June 16, 2003; 7 p.m. Ord #2019 Res #1525 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL 2. PROCLAMATIONS/ Sister Cities Committee: P 3 APPOINTMENTS Brian Kennedy, Pos. #4; term expires 12/31/06 (fills vacancy). Eauitv Diversity Commission: (Pg. 7) Katy Turner, Pos. #6; term expires 7/31/04 (fills vacancy). 3. CITIZEN COMMENT/ At this time, you are invited to comment on items not included on CORRESPONDENCE this agenda. To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 6/2/03 (Regular) Meeting; 6/9/03 (Special) Meeting. b. Approval of Vouchers. c. Accept as complete the miscellaneous carpentry /Tukwila p 9 City Hall entry projects with Nordic Construction, Inc.; authorize release of retainage (final cost of project: $35,960.82). d. Accept as complete the Community Center gypsum p 1 5 wallboard fire protection project with Northwest Partitions, Inc.; authorize release of retainage (final cost of project: $53,179.27). 5. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 6. MISCELLANEOUS 7. EXECUTIVE SESSION I 8. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice by calling the City Clerk's office 206 433 1800 /TDD 206 248 -2933. This notice is available in alternate formats for those with disabilities with advance notice and is also available at http: /www.ci.Tukwila.wa.us. Tukwila Council meetings are audio taped. CAS Number: 03-081 I Original Agenda Date: June 16, 2003 Agenda Item Title: Appointments to Sister City Committee and Equity Diversity Commission I Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): I Fund Source (if known): Meeting Date I June 16, 2003 Meeting Date June 16, 2003 Meeting Date 1 June 16, 2003 COUNCIL AGENDA SYNOPSIS Council Appointment of Brian Kennedy to fill the vacancy in Position #4 of the Sister City, term to expire December 31, 2006. Appointment of Katy Turner to fill vacancy in Position #6 on Equity Diversity Commission, term to expire July 31, 2004. Confirm appointments. Same as sponsor. Initials- Prepared by 'Mayor's review 1 Council review S O ITEM INFORMATION Admin XX RECORD OF COUNCIL ACTION Action APPENDICES Attachments Memos from Mayor to Council dated June 3 and June 4, 2003 ITEMNO. Thank you. /so encl. cf: Jane Cantu Lucy Lauterbach City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor To: City Council From: Mayor Mullet r Re: Appointment to Sister City Committee Date: June 3, 2003 It is my pleasure to provide you with the application of Brian Kennedy. Mr. Kennedy is a former member of the Sister City Committee, and would like to be re- appointed. Mr. Kennedy would fill the vacant Position #4 (citizen rep.) and his term would expire 12/31/2006. Unless I hear otherwise from members of the Council before June 10, I will be inviting Mr. Kennedy to the Regular City Council Meeting on Monday, June 16, 2003 to have this appointment confirmed. Phone: 206 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us City of Tukwila APPLICATION FOR APPOINTME `-tl VE pr JU ci 3 200 1 wish to be considered for appointment to the following board or commission: Mq y R S 0 E by Lodging Tax Advisory Committee Parks Commissio l0 F Transit Advisory Commission Human Services Board Civil Service Commission Library Advisory Board Community Oriented Policing Citizens Advisory Board Economic Development Advisory Board Equity and Diversity Commission Other: Name: 6', Street Address: n Le r. Zip Code: 9 Cc l U Email Address: A `!u C 7 3 f O Phone: r; G '2 r1 '4 6 G, '3 Please check all that apply to you within the Tukwila city limits: Resident Residential propirty owner Renter Business owner /manager School district representative High school student Present Employer: 11 'Sc( IU -kat G rocer Address: Phone: Hobbies/Interests. Have you previously served on one of the Boards or commissions above? Yes No Arts Commission Please explain: Date available for appointment: S1s-(r f "lCIR 2co 2 m »d Rr COm VIA /55 Available to attend meetings: Daytime Evening Approximately how many hours each month can you devote to City business? Other Comments: Planning Commission Sister City Committee ��i�j�curfl t An applicant's political position has no bearing on his /her appointment to a board or commission. Availability is important; a time commitment is required. Signature: 6 K a_Jc• Date: 6 /'2 1 A 2 Please return completed form to: Office of the Mayor If you have questions regarding this application or would 6200 Southcenter Boulevard like more information about any of the City's boards and Tukwila, Washington 98188 commissions, please call the Mayor's Office at 433 -1850. To: City Council From. Mayor Mullet Re: Appointment to Equity Diversity Commission Date: June 4, 2003 It is my pleasure to provide you with the application of Katy Turner. Ms. Turner is Community Relations Coordinator for the SW King County Chamber of Commerce, she will fill the vacant unexpired term in Position #6 (business rep.). Her term will expire July 31, 2004. Unless I hear otherwise from members of the Council before June 10, I will be inviting Ms. Turner to the Regular City Council Meeting on Monday, June 16, 2003 to have this appointment confirmed. Thank you. /so encl. cf: Jane Cantu Lucy Lauterbach City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor Phone: 206-433-1800 City Hall Fax: 206-433-1833 www.ci.tukwila.wa.us City of Tukwila APPLICATION FOR APPOINTMENT I wish to be considered for appointment to the following board or commission: Arts Commission Lodging Tax Advisory Committee Transit Advisory Commission Human Services Board Civil Service Commission Library Advisory Board Community- Oriented Policing Citizens Advisory Board ,Equity and Diversity Commission Other: Name: Qt M 11, rner Street Address: 1 fl b 5 btCin-I',-- pat LIA 1 eta Email Address: fllA.rYtn t Let. o r"cl Phone: j Please check all that apply to you within the Tukwila city limits: Resident Residential proptrty owner Resident g El School district representative Present Employer: 'S o fw`kWQSF- �ck 0Ctvl 1 0 IV 41,bP Address: I („ti00 Th&fA ?-4eilAkZ0 J J Approximately how many hours each month can you devote to City business? Other Comments: Signature: �/ZL Please return comp reted form to: Office of the Mayor 6200 Southcenter Boulevard Tukwila, Washington 98188 Parks Commission Planning Commission Sister City Committee Economic Development Advisory Board Zip Code: ;2iYt -57w Renter High school student Phone: a o h S7 s---) 6 3 Hobbies /Interests: Have you previously served on one of the Boards or commissions above? Yes No Please explain: Date available for appointment: Available to attend meetings: Daytime Evening wIA -1^^- 44-e-1.. te-ft t tr'L wka✓ Jk c4 atl a An applicant's political position has no bearing on his /her appointment to a board or commission. Availability is important; a time commitment is required. Date: M n3 1 If you have questions regarding this application or would like more information about any of the City's boards and commissions, please call the Mayor's Office at 433 -1850. I CAS Number: 03-082 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 6/16/03 COUNCIL AGENDA SYNOPSIS Meeting Date 6/16/03 ITEM INFORMATION Original Agenda Date: June 16, 2003 Accept as complete Tukwila City Hall Entries Contract and release retainage. ©3 -0 g Council Admin. Public Works The repair and painting project was substantially completed by Nordic Construction on April 30, 2003. One change order for $24,500.00 was issued for the replacement of a major support beam and approved by Council at the April 21 meeting. Underruns amounted to $447.78. The total contract amounted to $35,960.82. Accept project as complete and authorize release of retainage. Forward to Consent Agenda of Regular Council. Same as sponsor. $35,960.82 303 Facilities RECORD OF COUNCIL ACTION Action Initials ITEM NO. 1 Mayor's review I Council review APPENDICES Meeting Date 1 Attachments 6/16/03 Information Memo dated May 16, 2003 Notice of Completion of Public Works Contract 03 -030 I Transportation Committee Meeting Minutes from June 9, 2003 'Utilities Committee Meeting Minutes from April 8, 2003. INFORMATION MEMO To: Mayor Mullet From: Public Works Directoyr) Date: May 16, 2003 CCJJ Subject: Misc. Carpentry Tukwila City Hall Entries Project No. 02 -BG12, Contract No. 03 -030 Proiect Comnletion and Accentance ISSUE BACKGROUND ACTION TAKEN RECOMMENDATION Accept construction contract as complete and authorize release of retainage ($1,652.61). The Notice to Proceed for Project No. 02 -BG12, Contract No. 03 -030 with Nordic Construction, Inc., of Tacoma, Washington, was issued January 2, 2003, for the repair work. This contract was substantially completed on April 30, 2003. One change order was issued during the contract for the replacement of a major support beam and related unforeseen items, and was submitted to Council for approval on April 21, 2003. The reduction amount reflects work not required. The contract costs are summarized as follows: Contract Award 9,000.00 Change Order No. 1 24,500.00 Reduction (447.781 Subtotal $33,052.22 8.8% Sales Tax 2,908.60 Total Amount Paid (incl. 5% retainage) S35.960.82 The fmal payment has been issued, final records are being prepared, and this acceptance will formalize the close -out of this project. All work required under this contract has been completed. It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract (P:pmJa6'A- BO PoJeW101B013\Cmpktioa Memo) State of Washington Department of Revenue i PO Box 47474 RE VENUE Olympia WA 98504 -7474 From: 0111.2 tArtieS City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Description of Contract Misc. Carpentry Tukwila City Hall Entries Contractor's Name Nordic Construction, Inc. Contractor's Address Contractor's Registration No. (UBI No.) 601 642 41 Date 5/16/03 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT etW of Notice is hereby given relative to the completion of contract or project described below 106 55th Ave. East, Tacoma, WA 98424 Comments: n )C bhcAgen -t r MAY Date Work Commenced Date Work Completed 1/2/03 4/30/03 Surety or Bonding Company Travelers Assurity Insurance Agent's Address Baldwin Resources Group, Bellevue, WA Contract Amount 9,000.00 Additions 24,500.00 Reductions 447.78 Sub Total 33,052.22 Amount of Sales Tax Paid at 8.8 2,908.60 (If various rates apply, please send a breakdown.) TOTAL 35,960,$2 19 200 CITY OF TUKW I .A FINANCE DEP' Project No. 02 -BG12 Signature Type or Print Name Phone Number Assigned To Date Assigned Liquidated Damages 0.00 Amount Disbursed Amount Retained epart'ment serpnl} Contract Number 03 -030 Telephone Number 253- 922 -3100 Date Work Accepted 34,308.21 1,652.61 TOTAL 35,960.82 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an altemate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) ])tsbui:siug Of SISMO SI Transportation Committee June 9, 2003 Present: Richard Simpson, Chair; Dave Fenton, Pam Linder Brian Shelton, Robin Tischmak, Tom Pulford, Pat Brodin, Lucy Lauterbach; Dennis Robertson 1. Tukwila International Boulevard Brian said work on TIB is proceeding on time so far. The storm drainage facilities have been nearly all put in, with only minor facilities still needed at side streets. The City and contractor have been working with City Light on their power carried in concrete lines, which is proceeding. They have hit some contaminated soils that need to be cleaned up. Dave asked how far the contamination carried, and was told it is fairly contained. Staff will also check an area near the Ben Carol that was cleaned up years ago, but may need additional cleaning for the stricter standards that are now in effect. Curbs and sidewalks are expected to go in during mid -late July, with paving following in September. City Light poles will come down when all the side connections are made. Committee member remembered how citizens were all told repeatedly they would need to underground on S. 150 when that street was done, and there were still two homes that refused to connect. They asked staff to report back on a plan to let TIB businesses know they need to underground by summer, and how they will deal with businesses that refuse to connect. Information. ai 2. Carpentry Proiects Completion Last winter two carpentry projects were done at City Hall, and 'they are both finished now. The first was to rebuild the steps and plant holders at the east entry door to City Hall. The second part caused a change order that was more than twice the original bid award. The lower entrance door and deck wall areas needed to be replaced with pressure treated wood, as the original wood was not pressure treated. A main support beam was found that needed to be replaced, causing a $24,000 change order. The projects have been finished, painted (by another firm), and are ready for acceptance. The committee members recommended including the minutes from the meeting where the change order was explained. Recommend nroiect acceptance on consent agenda of a Regular Meeting of the City Council. 3. Community Center Wallboard Completion When bids came in for this work they ranged from $39,777 to $120,000. There were two change orders that were found to be needed when they opened a wall and found the original construction had not used the correct wallboard. All work has been done, and is ready for acceptance and release of retainage. Recommend nroiect acceptance on consent agenda of a Regular Meeting. 4. Six Year TIP The TIP is adopted in June each year as a pre- requisite for applying for grants. It doesn't change much year to year. This year's TIP includes several projects needed for the CBD traffic plan portion of the CBD master plan. The biggest project is still Phase I of Tukwila International Boulevard. Most projects have moved up in priority as several have dropped off because they're being done. Recommend adoption of TIP after Public Hearing. 5. Sound Transit Undate Staff did not give much information, as this issue will come to Council when Sound Transit applies for a conditional use permit. They showed the route through the City, including streets that could be used for haul routes. One other issue will be the need for Sound Transit to underground electric lines, especially on East Marginal and Southcenter Boulevard. Information. Committee chair approval Utilities Committee April 8, 2003 Present: Pam Linder, Chair; Joan Hernandez, Dave Fenton Jim Morrow, Frank Iriarte, Brian Shelton, Ryan Larson, Gail Labanara, Tom Pulford, Lucy Lauterbach 1. Public Works Trust Fund Loan The City submitted a $100,000 loan request to the Public Works Trust Fund (PWTF). They have received that loan, and the City is being asked to accept it. It will be used along with CDBG block grant funding to design the needed drainage improvements in Cascade View. They hope to get a loan to do construction next year. Ryan drove to Olympia to turn in the loan application, finding out later he had even more time to do it. Ryan gave information about his other project, TIB, which is going well. There have been some complaints about debris on and off the road, and the work being done for storm water lines. The work for the storm drains is 70% complete. When that's done, the power lines will go in. Recommend Citv accent $100.000 PWTF loan. 2. GIS based Infrastructure Inventory Public Works has agreed to a contract with Perteet to do a global positioning study of the area north of S. 115` in Allentown, including Ryan Hill and East Marginal Way. The annexed areas of the city don't have good drawings of the infrastructure, and it makes building difficult for contractors. It will also let our crews know where the outfalls and catch basins are for maintenance. $100,000 in funding will come from the 303 (Facility maintenance) fund and $169,715 will come from Surface Water. Dave asked if connectivity could be part of this study, and was told it could not be as they're looking for metal pipes only. A year ago the city called for consultants to present the information they would gather in a study like this, and Perteet was the clear winner. The only disadvantage of doing this is that it costs $269,715, and is only a small portion of the whole city. Move authorization for contract with Perteet engineering to provide infrastructure inventory to Regular Meeting. 3. Lower City Hall Entrance Work The northwest entrance to city hall with the deck is rotted and falling apart. The low bid did not include all the work that eventually needed to be done. It turned out that with the change orders, the eventual cost equaled the two higher bidders. What was first thought to be a small improvement turned in to a much larger job, with rot, previous cheap work, and insect damage all beyond what was known up- front. The project will be paid out of the 303 facility improvement fund. Dave and Joan wanted to know how this would affect the project of updating Council chambers. Jim M explained that there is a list of action items, a list of design items, and a list of needed but not scheduled items. The Council chamber is at the top of the design list. Another item Jim mentioned was the possibility of hiring a reliable and decent painting firm to do city projects for a year. Though it would cost more, it would result in higher satisfaction with painting jobs rather than relying on low bids that often do unsatisfactory work. Recommend change order to Council for approval. A-6 y 2 c)3 9"P CAS Number: 03-083 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date I 6/16/03 Meeting Date 6/16/03 COUNCIL AGENDA SYNOPSIS Meeting Date 6/16/03 Council Initials Prepared by 1 Mayor's review 1 Council review ITEM INFORMATION 3 8 3 I Original Agenda Date: June 16, 2003 Accept as complete Tukwila Community Center Gypsum Wallboard Fire Protection Contract and release retainage. Admin. Public Works This repair project was substantially completed by Northwest Partitions on April 30, 2003. Two change orders for $9,101.00 were issued for installation of a visual separation wall and completion of corridor wall protection not completed in the original construction of the community center. The total contract amounted to $53,179.27. Accept project as complete and authorize release of retainage. Forward to Consent Agenda of Regular Council. Same as sponsor. $53,179.27 303 Facilities RECORD OF COUNCIL ACTION Action APPENDICES Attachments Information Memo dated June 2, 2003 Notice of Completion of Public Works Contract 02 -094 Transportation Committee Meeting Minutes from June 9, 2003 ITEM NO. To: Mayor Mullet From: Public Works Directoy�(ti) Date: June 2, 2003 UU"" Subject: Community Center Gypsum Wallboard Fire Protection Project No. 99 -BG03, Contract No. 02 -094 Proiect Comnletion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage ($2,443.91). BACKGROUND The Notice to Proceed for Contract No. 02 -094 with Northwest Partitions, Inc., of Kirkland, Washington, was issued October 9, 2002, for the repair work. This contract was substantially completed on April 30, 2003. Two change orders were issued during the contract for the installation of a visual separation wall and completion of corridor wall protection not completed in the original construction. The contract cost is summarized as follows: ACTION TAKEN The final payment has been issued, final records are being prepared and this acceptance will formalize the closeout of this project. RECOMMENDATION INFORMATION MEMO Contract Award $39,777.00 Change Order No. 1 4,465.00 Change Order No. 2 4,636.00 Subtotal 548,878.00 8.8% Sales Tax 4,301.27 Total Amount Paid (incl. retainage) $53.179.27 All work required under this contract has been completed. It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract (P:Projects\A- 130 Projects \99BG03 \Completion Memo) aE State of Washington PO Box tment of 47474Revenue Olympia WA 98504 -7474 From: Contractor's Registration No. (UBI No.) 600 456 91 Date 6/2/03 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Description of Contract Community Center Gypsum Wallboard Fire Protection Contractor's Name Northwest Partitions, Inc. Contractor's Address 11824 NE 116th Street, Kirkland, WA 98034 Date Work Commenced Date Work Completed 10/9/02 4/30/03 Surety or Bonding Company Developers Surety and Indemnity Company Agent's Address 9725 3rd Ave. NE, Suite 602, Seattle, WA 98115 Sub -Total 48,878.00 Amount of Sales Tax Paid at 8.8 4,301.27 (If various rates apply, please send a breakdown.) TOTAL 53,179.27 Comments: Contract Amount Additions Reductions 39,777.00 9,101.00 0.00 Signature Type or Print Name Phone Number Assigned To Date Assigned Notice is hereby given relative to the completion of contract or project described below Amount Disbursed Amount Retained Contract Number 02 -094 Telephone Number 425- 823 -9200 Date Work Accepted Liquidated Damages TOTAL 50,735.36 2,443.91 53,179.27 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. 0.00 To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6 -27 -01) Transportation Committee June 9, 2003 Present: Richard Simpson, Chair; Dave Fenton, Pam Linder Brian Shelton, Robin Tischmak, Tom Pulford, Pat Brodin, Lucy Lauterbach; Dennis Robertson 1. Tukwila International Boulevard Brian said work on TIB is proceeding on time so far. The storm drainage facilities have been nearly all put in, with only minor facilities still needed at side streets. The City and contractor have been working with City Light on their power carried in concrete lines, which is proceeding. They have hit some contaminated soils that need to be cleaned up. Dave asked how far the contamination carried, and was told it is fairly contained. Staff will also check an area near the Ben Carol that was cleaned up years ago, but may need additional cleaning for the stricter standards that are now in effect. Curbs and sidewalks are expected to go in during mid -late July, with paving following in September. City Light poles will come down when all the side connections are made. Committee member remembered how citizens were all told repeatedly they would need to underground on S. 150 when that street was done, and there were still two homes that refused to connect. They asked staff to report back on a plan to let TIB businesses know they need to underground by summer, and how they will deal with businesses that refuse to connect. Information. 2. Carnentry Proiects Completion Last winter two carpentry projects were done at City Hall, and they are both finished now. The first was to rebuild the steps and plant holders at the east entry door to City Hall. The second part caused a change order that was more than twice the original bid award. The lower entrance door and deck wall areas needed to be replaced with pressure treated wood, as the original wood was not pressure treated. A main support beam was found that needed to be replaced, causing a $24,000 change order. The projects have been finished, painted (by another firm), and are ready for acceptance. The committee members recommended including the minutes from the meeting where the change order was explained. Recommend nroiect acceptance on consent agenda of a Regular Meeting of the City Council. 3. Community Center Wallboard Completion When bids came in for this work they ranged from $39,777 to $120,000. There were two change orders that were found to be needed when they opened a wall and found the original construction had not used the correct wallboard. All work has been done, and is ready for acceptance and release of retainage. Recommend nroiect acceptance on consent agenda of a Regular Meeting. 4. Six Year TIP The TIP is adopted in June each year as a pre- requisite for applying for grants. It doesn't change much year to year. This year's TIP includes several projects needed for the CBD traffic plan portion of the CBD master plan. The biggest project is still Phase I of Tukwila International Boulevard. Most projects have moved up in priority as several have dropped off because they're being done. Recommend adoption of TIP after Public Hearing. 5. Sound Transit Update Staff did not give much information, as this issue will come to Council when Sound Transit applies for a conditional use permit. They showed the route through the City, including streets that could be used for haul routes. One other issue will be the need for Sound Transit to underground electric lines, especially on East Marginal and Southcenter Boulevard. Information. Committee chair approval