Loading...
HomeMy WebLinkAboutTrans 2013-07-09 Item 2A - Agreement - Tukwila Urban Center Transit Center / F Line RapidRide ITS Improvements and Shared Fiber OpticsTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Directo BY: Cyndy Knighton, Senior Program Manager DATE: July 5, 2013 SUBJECT: Tukwila Urban Center - Transit Center Project No. 90610402 F Line RapidRide ITS Improvements and Shared Fiber Optics ISSUE Approve an agreement between King County Metro and local agencies regarding the future F Line bus route (Burien, SeaTac, Tukwila, Renton) for the design, construction, ownership, and maintenance of the F Line RapidRide Fiber Optic Project. BACKGROUND In 2011, King County Metro (KCM) was awarded a grant through the Federal Transit Authority (FTA) for their F Line RapidRide project. Since that award, Tukwila staff has worked closely with KCM staff to coordinate the new F Line service route with the new TUC Transit Center as well as infrastructure needs and impacts along the F Line route. As part of the F Line's new infrastructure, new fiber optic cables are being installed along the entire route. KCM will be installing 72 strands of fiber optics but only needs to utilize 24 strands for F Line communication needs. 24 strands will be allocated to interagency communication needs between all five jurisdictions with the remaining 24 strands dedicated to the local jurisdictions for their use as needed. Tukwila's portion runs along Southcenter Boulevard between the east and west city limits. In addition to the 24 strands dedicated to local agencies across all jurisdictions, Tukwila will be given an additional 72 strands, for a total of 96 strands, between 62nd Ave S and West Valley Hwy. Between West Valley Hwy and Rainier Ave S in Renton, this project will be installing 216 strands of fiber optics for the Community Connectivity Consortium, of which Tukwila is a member. DISCUSSION This agreement between King County, Tukwila, Burien, SeaTac, and Renton defines how all agencies will work together in implementing the F Line RapidRide Fiber Optic Project, including sharing of new fiber optic cables. Ownership and maintenance responsibilities are defined, including cost sharing provisions for ongoing maintenance and repair. All other jurisdictions have approved the attached agreement and signed in counterpart, with Tukwila being the last agency to grant approval. FISCAL IMPACT Estimated value of construction of the new fiber optic line is $1.4 million, although it is completely covered by KCM and the FTA grants. Tukwila will be responsible for costs associated with future maintenance and repair and, depending on level of effort and staff availability, Tukwila staff has the capability to perform much of this fiber work in- house. RECOMMENDATION Council is being asked to approve the agreement for design, construction, ownership, and maintenance of the F Line RapidRide Fiber Optic Project and consider this item at the July 22, 2013 Committee of the Whole and the subsequent August 5, 2013 Regular Meeting. Attachment: Agreement on the Design, Construction, Ownership and Maintenance of the F Line RapidRide Fiber Optic Project W: \PW Eng \ PROJECTS \A- RW & RS Projects \Transit Center (90610402) \Design \INFO MEMO KCM F -Line Fiber Optic Ag 7- 5- 13.docx 1 AGREEMENT ON THE DESIGN, CONSTRUCTION, OWNERSHIP, AND MAINTENANCE OF THE F LINE RAPIDRIDE FIBER OPTIC PROJECT Between KING COUNTY CITY OF BURIEN CITY OF SEATAC CITY OF TUKWILA CITY OF RENTON 2 TABLE OF CONTENTS I. RECITALS 1 II. PURPOSE OF AGREEMENT 1 III. DEFINITIONS 1 IV. FIBER OPTIC PROJECT BACKGROUND 4 V. SCOPE OF WORK 4 A. OVERVIEW 4 B. DESIGN APPROACH FOR THE COUNTY FIBER 6 C. DESIGN APPROACH FOR LOCAL AGENCY FIBER 6 D. DESIGN APPROACH FOR INTERAGENCY FIBER 7 E. LOCAL AGENCY FIBER DEDICATED TO F LINE RAPIDRIDE 7 VI. RELATIONSHIPS AMONG PARTICIPATING AGENCIES 7 A. PRINCIPLES 7 B. CHANGES 8 C. ALLOCATION AND OWNERSHIP OF FIBER OPTIC CABLE 8 D. USE OF FIBERS 8 F. TRANSFER OF FIBERS 8 G. PARTICIPATING AGENCIES' RIGHT OF FIRST REFUSAL 8 H. FUTURE USE OF FIBER OPTIC CABLE ALREADY OWNED BY INDIVIDUAL PUBLIC AGENCIES 9 I. CONTACT PERSONS AND ADDRESSES 9 VII. THE COUNTY RESPONSIBILITIES AS LEAD AGENCY 9 A. GENERAL RESPONSIBILITY OF THE COUNTY AS LEAD AGENCY 9 B. AGREEMENTS, APPROVALS, PERMISSIONS, AND PERMITS 10 C. NOTICE OF INSTALLATION AND TESTING 10 D. MAINTENANCE AND REPAIR RESPONSIBILITIES 10 E. COUNTY NONCOMPLIANCE 11 F. AUDIT 11 VIII. FACILITY OWNER RIGHTS AND RESPONSIBILITIES 12 A. PRINCIPLES FOR USE OF PARTICIPATING AGENCY FACILITIES 12 B. APPROVALS 12 C. ACKNOWLEDGMENT AND ACCEPTANCE OF RISKS 12 D. ACCESS TO AND USE OF FACILITIES 12 E. BUILDING ENTRANCES 13 F. MODIFICATIONS TO FACILITIES 13 G. RELOCATION OF FIBER OPTIC CABLE 13 H. PROPERTY RIGHTS 13 I. DEFAULT AND DISPUTE RESOLUTION 14 IX. RELATIONSHIP BETWEEN THE COUNTY AND CONTRACTORS 14 A. RESPONSIBILITY 14 B. APPROVALS 14 C. INSURANCE 15 X. INDEMNIFICATION AND LIMITATION OF LIABILITY 15 A. LIMITATION OF LIABILITY AND INDEMNITY - THE COUNTY AS LEAD AGENCY 15 B. LIMITATION OF LIABILITY AND INDEMNITY - FACILITY OWNERS 15 C. LIMITATION OF LIABILITY AND INDEMNITY - PARTICIPATING AGENCIES 16 XI. ADDITIONAL TERMS AND CONDITIONS 16 A. LAWS, LICENSES, AND PERMITS 16 B. PERFORMANCE 17 C. AGREEMENT TERM 17 D. TERMINATION FOR CAUSE 17 E. FORCE MAJEURE 17 F. NO WAIVER 17 G. SEVERABILITY 18 H. RIGHTS CUMULATIVE 18 I. CONTRACTUAL RELATIONSHIP 18 J. HEADINGS 18 K. APPLICABLE LAW AND VENUE 18 L. BINDING EFFECTS 18 M. ASSIGNMENT 18 N. NOTICES 18 O. MODIFICATION OR AMENDMENT 19 P. EXECUTED IN COUNTERPARTS 19 3 Attachment 1: F Line Fiber Route Schematic 25 Attachment 2: Project Elements F Line RapidRide Fiber Optic Project 26 Attachment 3: Fiber Optic Project Cost Estimate 30 Attachment 4: Schematic of Typical RapidRide Fiber Optic Components 31 Attachment 5: Ownership and Maintenance Responsibilities of Fiber Optic Project Elements 32 4 1. RECITALS This AGREEMENT is made by and between the City of Burien, the City of SeaTac, the City of Tukwila, the City of Renton, and King County, hereinafter referred to as the "Participating Agencies." WHEREAS, the key elements of bus rapid transit include new, low -floor, hybrid diesel - electric buses; improved frequency of bus service; improved traffic operations; and transit stations with real - time passenger information signs; and WHEREAS, King County's bus rapid transit program has now been named RapidRide; and WHEREAS, the Participating Agencies are interested in advancing the implementation of this program; and WHEREAS, the approved King County transit capital program includes funding to support the investments in traffic signal systems and communication necessary to implement RapidRide; and WHEREAS, King County plans to construct a fiber optic network between the Burien Transit Center, Tukwila International Link Light Rail Station, Tukwila Transit Center, Tukwila Commuter Rail Station, Renton Transit Center and Renton Landing for the purpose of providing the communication infrastructure to support capital improvements such as real -time passenger information signs and transit signal priority elements of RapidRide; and WHEREAS, King County plans to install a sufficient number of fiber optic cables to meet the County's needs as well as additional fiber optic cable to support the fiber communication needs of the Participating Agencies; and WHEREAS, the City of Burien, the City of SeaTac, the City of Tukwila, and the City of Renton have conduit path available that can serve all the Participating Agencies; and WHEREAS, mutually beneficial contractual arrangements with other public entities that leverage public funds to provide both new and better bus service to cities and major employers is one of four key strategies identified in the Transit Now proposition approved by King County voters in the general election on November 7, 2006; NOW THEREFORE IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND AGREEMENTS SET FORTH HEREIN, AND FOR OTHER GOOD AND VALUABLE CONSIDERATIONS, THE SUFFICIENCY OF WHICH IS HEREBY ACKNOWLEDGED BY THE PARTICIPATING AGENCIES, THE PARTICIPAING AGENCIES AGREE AS FOLLOWS: ii. PURPOSE OF AGREEMENT This Agreement defines how the Participating Agencies will work together for the benefit of all the Participating Agencies in implementing the F Line RapidRide Fiber Optic Project. This document also outlines the roles and responsibilities of all the Participating Agencies with respect to the design, use, maintenance, and financing of the fiber cables during the term of the Agreement. m. DEFINITIONS Whenever used in this Agreement with initial letters capitalized, the following terms shall have the following specified meanings, unless the context clearly requires a different meaning: 5 A. Acceptance or Accepted Written documentation of King County's determination that the contractor's work has been completed in accordance with the contract. B. Agreement Refers to this document, Agreement on the Design, Construction, Ownership, and Maintenance of the F Line Fiber Optic Project. C. Building Entrance Conduit or conduits usually connecting a vault, Handhole, or maintenance hole in the public right -of -way to a building. D. Common Fiber Spares Fiber Strands installed as part of the Fiber Optic Project held in reserve solely for replacement of disabled fibers. E. Conduit or Duct Enclosed raceway or tube designed to house Fiber Strands for their protection. F. Dark Fiber An optical fiber strand not coupled to an optical light source. G. Day Calendar day. H. Demarcation Point A point agreed to between the Facility Owner and the County that documents where one party's responsibilities end and the other's begins. I. Facility or Facilities A structure including but not limited to buildings, vaults, maintenance holes, Handholes, Conduit, and Building Entrances. J. Facility Manager The person designated by the Facility Owner to manage the Facility, including granting access and determining and approving its use and terms and conditions for such use. K. Facility Owner The Participating Agency that is the legal owner of a Facility or Facilities or the Participating Agency holding the legal right to grant permission to occupy, use, or modify Facilities. L. Fiber Optic Cable A cable installed by the Participating Agencies pursuant to this Agreement that is composed of strands of glass fiber, each strand of which is designed to conduct signals of modulated light (optical signals) from one end to the other. M. Fiber Optic Project The activities associated with the installation of fiber optic transmission materials, pursuant to this Agreement. 6 N. Fiber Strand or Strand of Fiber A single, thin, transparent fiber of glass enclosed by a material of a lower index of refraction that reflects light throughout its length by internal reflections. O. Handhole An underground structure (usually concrete) providing an opening in a Conduit that workers may reach into but usually do not enter for the purposes of installation and maintenance of cable. P. Indirect Costs Indirect Costs are costs determined in accordance with a Participating Agency's standard methodology for computing Indirect Costs. Indirect Costs shall include costs of labor, benefits, equipment usage, miscellaneous materials, material handling, and administrative and general charges. This definition also applies to Facility Owner Indirect Costs. Q. ITS Intelligent Transportation System. R. Lead Agency The Participating Agency designated by mutual consent that is responsible for managing the Work related to the Fiber Optic Project, including entering into contracts for design and construction, overseeing the construction work, and assuming responsibility for ongoing maintenance of the completed Fiber Optic Project on behalf of the Participating Agencies. King County is designated as the Lead Agency for this Agreement. S. Make -Ready Work Any planning, analysis, design, review, adjustment to equipment, construction, and/or other activities (such as tree trimming) necessary to prepare existing Facilities for use by the Lead Agency as deter pined by the Facility Owner. T. Participating Agency A public agency that is a signatory to this Agreement for the purpose of engaging in the Fiber Optic Project. U. Participating Agency Facilities Those Facilities owned, managed, and occupied by a Participating Agency. V. Pathway Aerial or underground Facilities used for the purpose of placing fiber optic cables, splice cases, trace wire, etc. W. Splice The point where two separate optical Fiber Strands are joined together either mechanically or by fusion to make one continuous optical fiber strand. X. Telecommunications Service(s) Telecommunications Service(s) is the transmission of information over Fiber Strands from one location to another (not including services provided between two areas within the same building) meeting industry- accepted transmission standards, their equivalent or replacement 7 service. Such information includes but is not limited to voice, video, data, pictures, and facsimile. Telecommunications Service(s) does not include Dark Fiber or services other than transmission services. Y. Work All activities related to the planning, right -of -way acquisition, scheduling, analysis, design, engineering, preparation, construction, installation, evaluation, maintenance, repair, and operation of the Fiber Optic Project as provided for in this Agreement, including Make - Ready Work. Iv. FIBER OPTIC PROJECT BACKGROUND King County, hereinafter referred to as the "County," will deploy F Line RapidRide, a bus rapid transit (BRT) service, between the City of Burien, the City of SeaTac, the City of Tukwila, and the City of Renton. RapidRide is a premium transit service with increased frequency, reduced travel time, and enhanced passenger amenities. Two key elements of RapidRide service are real -time information signs at selected bus stop locations and transit signal priority at selected intersections throughout the corridor. To support these features, the County is developing a network for transporting data from its central communication system to the roadside, and for communicating wirelessly along the roadside with real -time information signs, fare transaction processors, and buses. The roadside network will consist of a fiber optic cable, secure wireless access points at intersections, and backhaul services provided through the King County WAN and the Washington State Department of Transportation (WSDOT) regional network. The Fiber Optic Project will install a large- capacity fiber optic cable along the F Line RapidRide corridor as shown in Attachment 1 using existing traffic signal, fiber optic, and illumination conduit along the corridor. This cable will run from the Burien Transit Center to the SW 7th St /Rainier Ave South in Renton and provide backhaul connections with the King County WAN at the Burien Transit Center and King County Transvalley corridor, as well as backhaul connections with WSDOT at the regional hub at State Route 518 /SR 99 and at Renton City Hall. The Fiber Optic Project will include sufficient fiber strands to support the County's RapidRide ITS communications, local agency communications, and interagency communications. V. SCOPE OF WORK A. OVERVIEW The Fiber Optic Project will install a trunk fiber optic cable between SW 150th St /4th Avenue SW in Burien and S 7th St /Rainier Ave S in Renton. The fiber optic trunk cable will be a minimum of 48- strands and a maximum of 288 - strands of singlemode fiber optic cable. The trunk cable will be installed on 4th Ave SW, S 156th St /S 154th St /Southcenter Blvd/Grady Way, Powell Ave SW, S 7th St, S 3rd ST, Burnett Ave S, S 2nd St. In locations where the RapidRide route does not coincide with the fiber optic trunk pathway, 24- strand fiber lateral cables will be installed to provide communications to the RapidRide ITS cabinets. A fiber routing schematic is provided as Attachment 1, F Line Fiber Route Schematic. Between the SW 150th St /4th Ave S (Burien) and Southcenter Blvd/62nd Ave S (Tukwila), the Fiber Optic Project will install a 72- strand fiber optic trunk cable. A 72- strand fiber trunk will also be installed on West Valley Highway (SR 181) between Grady Way and Strander Blvd. The fiber cable is sized to support future communication capacity for use by the local 8 agencies for public purposes such as video surveillance, traffic signal communications, and city -to -city communications. The distribution of fiber is as follows: County RapidRide ITS communications 24 strands Local agency communications 24 strands Interagency communications 24 strands Total 72 strands Between Southcenter Blvd/62nd Ave S and West Valley Highway (SR 181) /Grady Way, the Fiber Optic Project will install a 144- strand fiber optic trunk cable. The fiber cable is sized to provide continuity of the 72- strand fiber trunk from its terminus at Southcenter Blvd/62'd Ave S to West Valley Highway (SR 181) /Grady Way, while also providing additional 72- strands dedicated to the City of Tukwila without requiring the installation of two separate fiber cables within the same conduit pathway. The distribution of the fiber is as follows: County RapidRide ITS communications 24 strands City of Tukwila communications 96 strands Interagency communications 24 strands Total 144 strands Between West Valley Highway (SR 181) /Grady Way and SW 7th St /Rainier Ave S, the Fiber Optic Project will install a 288 - strand fiber optic trunk cable. The fiber cable is sized to provide continuity of the 72- strand fiber trunk, while also providing 216- strands of additional fiber for the Community Connectivity Consortium without requiring the installation of two separate fiber cables within the same conduit pathway. A separate agreement between King County and the Community Connectivity Consortium will be executed for the 216 - strands of additional fiber. The remaining 72 strands of fiber optic cable constitute this segment of the Fiber Optic Project. The distribution of the fiber is as follows: County RapidRide ITS communications 24 strands Local agency communications 24 strands Interagency communications 24 strands Total 72 strands In downtown Renton on S 3rd St and S 2nd St between Rainier Ave S and Burnett Ave S and on Burnett Ave S between S 3rd St and S 2nd St, the Fiber Optic Project will install a 48- strand fiber trunk. The fiber cable is sized to support RapidRide communication and future communication capacity for use by the City of Renton for public purposes such as, traffic signal communications, and video surveillance. The distribution of fiber is as follows: County RapidRide ITS communications 24 strands City of Renton communications 24 strands Total 48 strands 9