HomeMy WebLinkAboutReg 2003-10-20 COMPLETE AGENDA PACKETOctober 20, 2003; 7 PM
Tukwila City Council Agenda
REGULAR MEETING
Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton
Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez
Pam Carter, Council President Pamela Linder Richard Simpson
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
2. SPECIAL
PRESENTATIONS
3. PROCLAMATIONS/
APPOINTMENTS
4. CITIZEN
COMMENT/
CORRESPONDENCE
5. CONSENT
AGENDA
6. BID
AWARD
7. UNFINISHED
BUSINESS
a. Introduction of New Employee
Kerry McShane, Admin. Support Tech.,
Tukwila Municipal Court.
b. Update on Community Oriented Policing
Chief Keith Haines.
c. Street Utility Tour
Pat Brodin, PW Operations Manager.
Ord #2031 Res #1532
Proclamation
October 2003 National Domestic Violence Awareness Month
At this time, you are invited to comment on items not induded on
this agenda. To comment on an item listed on this agenda, please
save your comments until the issue is presented for discussion.
a. Approval of Minutes: 10/6/03 (Regular).
b. Approval of Vouchers.
c. Accept as complete the Foster Golf Course Improvement
Project with Bernhardt Golf, a Division of Bernhardt
Industries, Inc.; authorize release of retainage (final project
cost: $354,660.80).
Award a contract to PACO Pumps, Inc., of Tukwila in the
amount of $49,888.00 (plus WSST) for the purchase of two
pumps for the Sewer Lift Station #12 upgrade project.
a. An ordinance for re- funding bond issue for 1994 bonds.
Pg. 5
Pg.9
Pg.11
Pg. 17
Pg. 23
b. An ordinance amending the 2003 Budget adopted by pg. 25
Ordinance No. 2008.
c. A resolution increasing the municipal court petty cash fund. p 31
d. A resolution increasing the number of members on the pg. 35
Lodging Tax Advisory Committee from seven to nine.
Tukwila City Council Agenda (Continued)
REGULAR MEETING
Page 2
8. NEW
BUSINESS
9. REPORTS
10. MISCELLANEOUS
11. EXECUTIVE SESSION
12. ADJOURNMENT
a. Authorize Mayor to execute an agreement with WSDOT that
will provide $50,000 of state funding for construction of the
West Valley Hwy. /Strander Blvd. Intersection
Improvements project.
b. Authorize Mayor to sign the Regional Affordable Housing
Program Interlocal Cooperation Agreement with King
County.
c. Resolution ordering the cancellation of past -due accounts
receivable and returned checks.
d. Resolution ordering the cancellation of outstanding
municipal warrants, checks, credit balances, and gift
certificates.
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
Pg. 39
Pg. 51
Pg. 83
Pg. 91
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public
hearings with advance notice by calling the City Clerk's office 206 433 1800 /TDD 206 248 -2933. This
notice is available at www.ci.Tukwila.wa.us, and also in alternate formats with advance notice for
those with disabilities. Tukwila Council meetings are audio taped.
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
Initials ITEM NO.
Meeting Date Prepared by I Mayor's review I Council review
10 -20 -03 P. Brodin I AAA,-
Original Agenda Date: 10 -20 -2003
CAS Number: 03-130
STREETS UTILTIES TOUR AN INFRASTRUCTURE PRESENTATION
Council
N/A
Pat Brodin, Public Works Operations Manager, will lead you on a (Power Point)
streets and utilities tour demonstrating the daily business conducted as well as the
resources necessary to perform that business.
None. Informational only.
The same presentation was made at the October 13, 2003 Transportation Committee
meeting. That Committee agreed to forward to full Council as time allowed.
None. Informational only.
N/A
N/A
Admin. X Public Works
Action
C,
Meeting Date
Meeting Date
I 10 -20 -2003 I Memorandum to Mayor Mullet dated October 15, 2003
I I
I I
To: Mayor Mullet
From: Public Works Directo
Date: October 15, 2003
Subject: Power Point Presentation on "THE STREET UTILITIES TOUR"
ISSUE
INFORMATION MEMO
The Public Works Department operates and maintains an extensive amount of infrastructure. This
presentation will help illustrate how we do business and the resources needed to perform those duties.
BACKGROUND
TUKWILA "COMMUNITY AT THE CROSSROADS"
Tukwila.GIS
WATER
Safe Drinking Water, Storage, Fire Protection, AMR
SEWER
Jetting and Cleaning, Pump Stations, Grease Removal
SURFACE WATER
Catch Basin/Manhole Cleaning, Removal of Debris and Silt, Flooding
STREET SWEEPING
200 Lane Miles to Sweep in the City
VEGETATIVE CONTROL
Tukwila's Herbicide Program, Quality Control, ESA Regulations
SNOW ICE
Preparing for the Big One, Sanding Operations
STREET SIGNS
3,850 Signs, Liability Concerns, Graffiti
PAVEMENT MANAGEMENT
Pavement Distress, Lane Marking, Crack Sealing, Overlay
SIGNALS
Critical Timing Sequences, Liability Concerns
RECOMMENDATION
Information only.
PB:ad
(P:aIcc1CC 102073 Muvmm" Tau)
PROCLAMATION
'f! WHEREAS, domestic violence is a leading cause of death, killing more
women than car crashes, muggings and rape combined; and
WHEREAS, it has been estimated that every nine seconds, a woman is beaten
by her husband or boyfriend in this country; and
WHEREAS, nearly 30% of all homicides in King County are domestic violence
related compared to a nationwide percentage of 15% and;
WHEREAS, in 2002 there were 679 domestic violence calls dispatched in
Tukwila, and
rz
WHEREAS, families and communities are strengthened by holding domestic
violence perpetrators accountable for their crimes; and
WHEREAS, recognizing domestic violence victims is important for our
communities to promote healing and empowerment; and c
WHEREAS, October is nationally recognized as Domestic Violence
Awareness Month and increasing public awareness and understanding of domestic
violence will promote safety, health and wellness for victims;
NOW, THEREFORE, I, Mayor Steve Mullet, Mayor of Tukwila, do hereby
proclaim the month of October 2003 to be:
National Domestic Violence Awareness Month
in the City of Tukwila, and encourage everyone in our community to take an active
role in supporting victims so they can lead healthy lives safe from violent and
abusive behavior.
2r
Signed this day of 2003.
Office of the Mayor
Tukwila, Washington
4.�.e.. ova 0 -F._'
Steven M. Mullet, Mayor of Tukwila
CAS Number: 03-131
Original Sponsor:
Timeline:
Agenda Item Title:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
Meeting Date
10/20/03
COUNCIL AGENDA SYNOPSIS
Meeting Date
10/20/03
03 -t 3\
1
1
Prepared by
jec
Original Agenda Date: 10/20/03
Council Admin. X
Approve 10/20/03
Notice of Completion Golf Course Improvements: #2,8,9 Greens; #1 9 Tees
The work for this project was substantially completed within the 90 -day contract time period.
AC Q3 09 I W kof
Accept as complete; authorize release of retainage.
CA &P Same as Sponsor
Same as Sponsor
Final cost of contract: $354,660.80 (incl. retainage)
411.000.594.760.63.19
an deit
Initials
1 Mayor's review 1 Council review 1
1 6.-W- 1
Attachments
Memo from M. Sweeney to CA &P Cmte dated 10/9/03
Notice of Completion
Cannunity and Parks Cmte Minutes from October 14. 2003
ITEMNO.
C.
DATE: October 9, 2003
MEMORANDUM
TO: Mayor Mullet
Community Affairs and Parks Committee
FROM: Mike Sweeney; Owner's Representative, Foster Golf Projects
Rick Still; Assistant Director, Parks Recreation
SUBJECT: Final Acceptance of Contracted Scope of Work
Foster Golf Course Improvement Project #89 -BG -09 -Golf 03 -03
Contract AG -03 -091; Bernhardt Golf, a Division of Bernhardt Industries
On April 21, 2003 Council awarded the above contract to low bidder, Bernhardt Golf, for the
Foster Golf course improvements portion of the project. Bernhardt's "dirtwork" on the course
required renovation to revised designs for holes 1 and 2; #2, #8, #9, practice and teaching greens;
and @1 and #9 Tee boxes. The work was substantially completed, within the 90 -day contract
time period on August 14, 2003. Grow -in rates have proven clearly acceptable. It is worthy of
comment that our golf maintenance staff and professional have been extremely impressed with
the methods of work and pride in workmanship of this firm.
At award the project's construction contract was encumbered at $324,224 (including tax), with a
contingency of $32,422. On August 26` 2003 council amended the contract amount authorizing
transfer to the project's contingency an additional $6528. The amount added to the contingency
(and contract) was required due to a coordination conflict with the work being done within the
clubhouse project's scope of work. A total of five (5) necessary change orders paid from the
contingency were incurred at a cost of $30,436.80 (primarily related to soils conditions and
irrigation). The final contract amount paid Bernhardt Golf is $354,660.80. The total project
amount allocated is $363,174. A present the project has a positive balance of $4693.23, having
also expended $3819.97 from the contingency unrelated to the contractor's work. This
contingent balance will remain until project closeout.
I recommend that, through consent agenda, that the scope of work required pursuant to contract
#AG -03 -091 with Bernhardt Golf be accepted by council, and as a result that the contract's
required retainage balance be released.
Attached (1):
Completed Form to Tukwila Finance: "Notice of Completion of Public Works Project"
Washington State Department of Revenue
State of Washington
De,..........., of Revenue
la PO Box 47474
R EVENUE Olympia WA 98504 -7474
From:
City Of Tukwila
6200 Southcenter Blvd
Tukwila, Wa 98188
Comments:
Contractor's Registration No. (UBI No.) 600 376 472
Date
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Assigned To
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
Golf Course Improvements: #2,8,9 Greens; #1 9 Tees;
Contractor's Name
Bernhardt Golf, A Division of Bernhardt Industries, Inc.
Contractor's Address
7430 SW Miller Hill Road Beaverton, Oregon 97007 -5459
Date Work Commenced Date Work Completed
6/2/03 8/14/03
Surety or Bonding Company
Developers Surery Indemnity Co.
Agent's Address
c/o Leonard Adams Co.; 5201 SW Westgate Drive, Suite300; Portland, Oregon 97221
Contract Amount 298,000.00
Additions 27,975
Reductions ,0.00
Sub -Total 325,975.00
Amount of Sales Tax Paid at 8.8 28,685.80
(If various rates apply, please send a breakdown.)
TOTAL 354,660.80
Signature
Type or Print Name
Phone Number
Liquidated Damages
Amount Disbursed
Amount Retained
Contract Number
AG -03 -091
Telephone Number
503/649 -3535
Date Work Accepted
,0.00
338,362.05
16,298.75
TOTAL 354,660.80
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6 -27-01)
Community and Parks Committee
October 14, 2003
Present: Joan Hernandez, Chair; Jim Haggerton, Joe Duffle
Keith Haines, Evie Boykan, Mike Sweeney, Bruce Fletcher, Rhonda Berry, Lucy
Lauterbach, Curt Treadwell
1. Regional Affordable Housing The State passed legislation in the last Session that allocates
new funding for affordable housing from a small surcharge on any property transactions. An
interlocal with its agreement for spending funds is needed to adhere to the legislation which
states that the funds are to be administered "according to an interlocal agreement between the
county and the cities within the county". 40% of the funds will be allocated to the State, and
Counties cities) will get 60 In King County there will be three sub regions: South King,
Seattle, and North/East King County. Another goal of the legislation is that both existing and
future needs for affordable housing be addressed. Acquisition, rehabilitation and new
construction are the highest priority, then transitional housing operations and maintenance, and
then funds for emergency shelters. The process will use County administration so the overhead
costs will be low. Tukwila already participates on the HOME Working Group, which will be
used to recommend funding projects to the Joint Recommendations Committee. A member from
Seattle will be added to the HOME group, since they are not currently represented there. The
funds will be used to help house people who are at or below the 50% of median income. Need
shall be determined by the 2000 census of people paying over 30% of their income for housing.
Planning to meet future affordable housing needs will also need to be included in the funding.
Recommend interlocal agreement to Regular Meeting.
2. Contract with Charles River Associates Dan Brand who works for Charles River
Associates is one of the foremost experts in the country about transit ridership issues. He has
worked on the City's behalf on Sound Transit issues about parking on S. 154` /TIB. A new
contract for his work is $25,000 to help peer review Sound Transit's proposals about parking that
are based on their ridership forecasts. Recommend contract to COW.
3. Interactive Voice Response Telephones Permit staff has been using an automated computer
program called Permits Plus to track permits. This year's budget included funding to upgrade to
a voice response telephone program whereby contractors or people doing permit work can call
the system at any time to request an inspection, cancel inspection requests, and hear the results of
inspections. The committee wanted to be sure people didn't have to use the system if they
preferred to talk to a person, which Steve said they could do. Steve thought it would make
customers happy, as well as be easier on staff. Recommend agreement for system to COW.
4. Foster Golf Course Work In April the City let a contract for work on the golf course to be
done in conjunction with the clubhouse work. Holes 1, 2, 8, and 9 and the teaching and practice
greens were all improved, and the grass is starting to grow on all of them. Mike said the project
was completed within budget, though there were five change orders. The change orders had
mostly to do with irrigation and soils condition, and some were related to the dirt left over from
the clubhouse that the contract had to find a new use for because it came later than originally
expected. The final contract price was $354, 660.80. Recommend acceptance of Golf Course
project as complete to consent agenda of a Regular Meeting.
I Original Sponsor:
I Timeline:
Sponsor's Sununary:
Recommendations:
Sponsor:
Meeting Date
10/20/03
Meeting Date
10/20/03
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review 1
10/20/03 MC girl h,,J J aC
CAS Number: 03-132 I Original Agenda Date: October 20, 2003
Agenda Item Title: Bid Award for the Sewer Lift Station No. 12 Pumps
Council
Admin.
We solicited two bids from manufacturers for the Sewer Lift Station No. 12 pumps. The
lowest bid was $49,888, plus WSST from PACO Pumps, Inc. of Tukwila. The two pumps will
be purchased by the City and provided to a contractor for installation.
Forward to Regular Council with recommendation to award bid to PACO Pumps, Inc.
Committee: Same as Sponsor.
Administration: Same as Sponsor.
Cost Impact (if known): $49,888.00 (plus WSST)
Fund Source (if known): 403/02 Sewer Enterprise Fund (2003 CIP page 100)
Action
Attachments
Information Memo dated September 23, 2003
Quotation from PACO Pumps, Inc.
Utilities Committee Meeting Minutes from October 7, 2003.
Public Works
ITEM Na
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director9�
Date: September 23, 2003
Subject: Purchase of Pmnos for Lift Station No. 12
ISSUE
Purchase new pumps for Lift Station No. 12 (located in mall parking lot at Key Bank).
BACKGROUND
The 2003 CIP includes upgrades to Lift Station No. 12. The first phase involving the bypass
line was completed in March 2002. The second phase includes installation of new pumps and a
generator. The pumps will be purchased by the City and provided to a contractor for
installation as part of a contract that includes new pumps, electrical wiring, and equipment.
ACTION TAKEN
City staff solicited bids from Pump Tech, Inc., of Bellevue, Washington, for Cornel brand
pumps and PACO Pumps, Inc., of Tukwila, Washington, for Pumpex brand pumps for like
pumps for the contractor to install at Lift Station No. 12. The original pumps installed were
PACO brand pumps. The quote from Pump Tech was $61,282 plus sales tax. The quote from
PACO Pumps was $49,888 plus sales tax.
RECOMMENDATION
Authorize purchase of two (2) Pumpex pumps from PACO Pumps, Inc., for $49,888 plus sales
tax.
MC:1W
(P:lauuk Admin/MilWmema090803tm Lift Station 12)
Rev B September 23, 2003
PACO
Pumps, Inc.
3215 South 116"' Street, Seattle, WA 98168 Phone: (206) 433 2600 I FAX:(206) 433 0263
City of Tukwila Public Works
Mike Cusick
Tukwila, WA
Re: Southcenter Mall Pump Station
PACO Pumps, Inc. is pleased to offer the following quotation for your review.
Primary Condition of Service: 2000 GPM Cat 46' TDH
2 Pumpex model K254T, 10" discharge, submersible, dry-pit, non -clog pump, with a
maintenance free fresh water flush cooling system, dual tandem mounted mechanical seal,
and wear ring. Pump and motor housing are constructed of cast iron, and are coated to
prevent corrosion. Impeller is two channel non -clog constructed of cast iron, statically and
dynamically balanced, and capable of handling 3 9/16" solids.
Each submersible dry-pit motor is a 40 HP, 1250 RPM, 3 phase, 460 volt, 60 hertz, F.M.
labeled explosion proof with 80' of power and sensor cables, and are equipped with built -in
moisture and thermal overload sensors. Motor includes closed -loop cooling jacket.
Pricing includes pump stand and suction elbow. Price includes certified pump
performance and vibration tests.
Prices are F.O.B. factory, with freight allowed to the nearest motor freight terminal. Prices
do not include unloading or sales tax, if applicable. Terms are net 30 days.
Shipment is approximately 12 -14 weeks after receipt of approved order. PACO standard
terms and conditions apply, subject to credit approval.
Thank you for the opportunity to quote our equipment. You may contact me directly should
you have any further questions.
Cordially,
Kent Soelberg
Sales Representative
QUOTATION
NET PRICE: $24,944.00 EACH
WEIGHT: 1,300 LBS EACH
Utilities Committee
October 7, 2003
Present: Pam Linder, Chair; Joan Hernandez, Dave Fenton
Jim Morrow, Brian Shelton, Pat Brodin, Jill Mosqueda, Mike Cusick, Frank
Iriarte, Ryan Larson, Gail Labanara, Lucy Lauterbach
1. Public Works Operations Pat Brodin gave an excellent power point presentation on the
Water, Sewer, and Surface Water funds. In the Water department section he talked about the
efficiency of using automatic meter readers that can be read by someone driving by who doesn't
have to get out of his/her car. The City is converting meters a small amount at a time so there's
not a huge capital outlay all at once. Seattle tests water for coliform every two weeks at four
different sites in Tukwila. Water is also tested for 177 different compounds. The committee
members asked how full the reservoir on the North Hill is kept, and Pat said it is usually 50
90% full except when it's being inspected.
In the Sewer department, there are only 2 workers in the Sewer department, so when big
problems come up people are pulled from other departments. The City has 11 pump stations, 36
miles of sewer lines, and 730 manholes. They use the jet vacuum truck to clean out lines and lift
stations. The committee saw pictures of two feet high cakes of grease in a lift station. Pat said
getting restaurants to put in grease separators is important, and the City may need to be more
strict in requiring effective systems for every restaurant and food prep business. As more
restaurants are being built, their grease puts more strain on the sewer system.
Surface Water Maintenance has been working for years to improve deficiencies and it is paying
off in ways many people may not notice, though there's less flooding and it floods in fewer areas
now than it did 10 years ago. Staff has to clean catch basins and manholes, and they remove a lot
of dirt from the lines Last year there were 17 truckloads of dirt sucked out of the surface water
lines. There is a video TV system that works unless there's a large obstruction, and the video TV
is done of 16,290 feet of pipes. The City has 1,100 catch basins to clean out, too.
Finally Pat talked about the fiber optic network that has been slowly added throughout the City.
As various companies have come through the City, they have almost all dedicated a line or two
to the City, so we have a good number of conduits to string cable through.
Jim said Public Works will have its third year of budget cuts with the 2004 budget, and he said it
cannot withstand such cuts much longer. The street department budget is down 40% in constant
dollars. Information.
2. Pumps Purchase Lift station 12 is near the post office and Key Bank, and handles all of
Southcenter's sewage. It is being improved in three stages. First there was a bypass line put in,
and now new pumps will be bought and installed, and then putting them, a generator, and electric
wiring in will follow. The pumps are in the budget. Recommend bid purchase to Regular
Council for approval.
I Timeline:
Sponsor's Summary:
CO L T'VCIL AGENDA Sr TOPSIS
Initialr
I Meeting Date Prepared by I Mayor's review I Council review 1
I 10/13/03 ARD 1 tea--4 I L. I
10/20/03 ARD 1 .,444- II sa d.
I 1 I I
I
I I I
CAS Number: 03-126 I Original Agenda Date: 10/13/03
Agenda Item Title: Refunding Bond Issue for 1994 Bonds
Original Sponsor: Council Admin. X
Final Ordinance approval on October 20, 2003
Refunding Bond Issue for 1994 Bonds (Community Center Fire Station #53) will save the
City approximately $373,000. These bonds will replace higher interest rate bonds during next
ten years.
Recommendations:
Sponsor: Move forward for final Ordinance on October 20, 2003
Committee: Finance Safety Committee October 6, 2003 meeting Move to October 13, 2003 meeting.
Administration: Same as sponsor
Cost Impact (if known): Savings of $373,000
I Fund Source (if 'mown): New Bonds
Meeting Date
10/13/03
10/20/03
Ti4 '&I':II C'3'd4y ♦'r %.G'ii
Meeting Date 1 Action
10/13/03 niscussion. No objection. Consensus existed to forward the item to the
October 20 Regular meeting for action. Final numbers will not be available
until Monday, October 20;.2003.
Attachments
ITEMNO.
7, a
Proposed Ordinance
Staff report from Alan Doerschel dated October 2, 2003
Finance Safety Committee October 6, 2003 minutes
None. Final ordinance to be prepared once figures are received. Final
ordinance to be distributed at the Council meeting.
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
I Fund Source (if known):
Meeting Date
10/13/03
Meeting Date
10/13/03
10/20/03
1
CAS Number: 03-128
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
COUNCIL AGENDA Sr DPSIS
Meeting Date
10/13/03
10/20/03
Ordinance. Final format.
Prepared by
ARD
ARD
Initials
1 Mayor's review 1 Council review
I its" I 1.-S L,
1 AAJL 1 .CSVC_
1
ag I Original Agenda Date: 10/13/03
Ordinance amending the 2003 Budget
Council Admin.
X
Approve at October 20, 2003 Regular Meeting
Amends budget for previous motions to increase budget expenditures along with several other
proposed changes.
Approve as submitted
Finance Safety Committee approved at October 6, 2003 meeting.
Same as sponsor
See Attached
See Attached
ITEMNO.
Action
Discussed. No objections. Consensus existed to forward the item to the
October 20 Regular meeting for action.
A
Attachments
Proposed Ordinance amending 2003 Budget
Staff report dated October 2, 2003
Minutes from the October 6, 2003 Finance Safety Committee meeting
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING THE 2003 BUDGET ADOPTED BY ORDINANCE
NO. 2008, PROVIDING FOR UNANTICIPATED REVENUES, EXPENDITURES
AND TRANSFERS IN THE GENERAL, VALLEY NARCOTICS ENFORCEMENT
TEAM (VNET), FACILITY REPLACEMENT, AND EQUIPMENT RENTAL
FUNDS; ESTABLISHING LIMITED TAX G.O. BONDS, 2003 FUND 209 AND
LIMITED TAX G.O. REFUNDING BONDS, 2003 FUND 210 AND REPLACING
LIMITED TAX G.O. BONDS, 1994 FUND 201, WITH INITIAL REVENUES
AND TRANSFERS, AND EXPENDITURES FOR 2003, PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City finds it necessary to increase expenditures and transfers for the City
Parks Department, and Department 20 General Fund expenditures; and
WHEREAS, the City finds it necessary to increase the expenditures for the VNET,
Facility Replacement, and Equipment Rental Funds, and make other adjustments and
transfers; and
WHEREAS, the City has received an indirect grant from the Federal government for
Foster Playground equipment; and
WHEREAS, the Police Chiefs of VNET have agreed to release $240,000 of Federal Seized
funds to the six member organizations; and
WHEREAS, the City has issued new bonds benefiting the Arterial Street and Foster Golf
Course Funds, and the City has issued Refunding Bonds for the Limited Tax G.O. Bonds, 1994
Fund 201; and
WHEREAS, the City is required to provide debt service payments in 2003 and make
appropriate internal transfers;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUICWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The following program categories in the 2003 budget, as adopted by
Ordinance No. 2008, are hereby amended to read as follows:
GENERAL FUND 000
Revenues:
Federal Grant Foster Playground 333 140 20 $29,988
Expenditures:
Parks
Salaries Wages Extra Labor Parks 15 576 800 10 $20,000
Personnel Benefits Parks 15 576 800 20 10,000
Supplies Parks 15 576 800 30 20,000
Other Services Charges- Utilities Parks 15 576 800 40 10,000
Capital Outlays Foster Playground Parks 15 594 760 60 29,988
Sub Total Parks $89,988
Includes grant funding and operations costs exceeding original budget.
Budget Amendment 200310/16/03 1
GENERAL FUND 000 (Continued)
Contributions /Fund Balance
Personnel Benefits PERS Payoff 20 517 210 20 $63,000
Intergovernmental Professional Services ACC 20 531 900 50 50,000
Other Services Charges Professional Services 20 532 200 40 83,000
Other Services- Repair Demolition Fund 20 532 200 40 40,000
Estimated Ending Unreserved Fund Balance 20 291 840 00 (296,000)
Sub -Total (60,000)
Total Expenditures General Fund 29 98
Additional ACC payment retirement payoffs, Washington, D.C. consultant and Repairs
Demolition Revolving Fund.
VNET FUND -102
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 00 ($240,000)
Other Services Charges Ivlisc. Fed. Funds 521 210 40 240,000
Net Change
To allocate $40,000 to each of six VNET partners.
LIMITED TAX G.O. BONDS, 1994 FUND 201
Revenues:
Proceeds of Refunding Long -Term Debt 393 000 $4,455,000
Local Retail Use Tax 313 100 00 (116,948)
Total Revenues 4.338,052
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 ($301,549)
Debt Issue Costs 599 890 80 93,251
General Obligation Bonds 599 890 70 4,247,800
Interest on Long -Term Ext Debt 599 890 80 113,950
Transfer -Out to 209 Fund 597 193 184,600
Total Expenditures a338,052
To close out 201 fund and transfer assets to the 209 Fund and revenues to the new 210 Fund
effective 10/1/03. Also, to provide budget for refunding proceeds and expenditures.
LIMITED TAX G.O. BONDS, 2003 FUND 209
Revenues:
Transfer -In from 201 Fund 397193 00 $184,600
Expenditures:
Interest on Long -Term Ext Debt 592 950 80 $50,000
Estimated Ending Unreserved Fund' Balance 291 840 00 134,600
Total Expenditures 184,. 0
New Fund for 2003 bond issue.
LIMITED TAX G.O. REFUNDING BONDS, 2003 FUND 210
Revenues:
Local Sales Use Tax 313 100 00 $116,948
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 00 $116,948
Establish fund to replace 201 Fund.
FACTILITY REPLACEMENT FUND 302
Expenditures:
Estimated Ending Unreserved Fund Balance 291 840 00 ($130,000)
Other Srvcs. Chgs. Prof. Service Connectivity 532 200 40 130,000
Total
Revised contract for Asset Analytics.
Budget Amendment 200310/16/03 2
EQUIPMENT RENTAL 501
Expenditures:
Estimated End. Working Capital 02 293 800 00 ($150,000)
Capital Outlays 02 594 480 60 150.000
Total
To fund capital carryovers from 2002 and early 2004 replacements.
Section 2. Ordinance No. 2008 is hereby amended by revising the summary of totals of
estimated revenues and appropriations and the aggregate total to reflect the foregoing
increases in revenues and appropriations as set forth in Section 1 of this ordinance.
Section 3. The Finance Director is hereby authorized and instructed to effectuate the
necessary changes in the 2003 budget, and to make all necessary and appropriate line item
entries and adjustments in order to reflect the increases to revenues and appropriations as set
forth in this ordinance.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in
the official newspaper of the City, and shall take effect and be in full force and effect five (5)
days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2003.
A TTES T AUTH
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Budget Amendment 2003 10/16/03
Steven M. Mullet, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
3
CAS Number: 03-127
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if lcnown):
Fund Source (if ]mown):
Meeting Date I
10/13/03
Meeting Date
10/13/03
H
10/20/03
Discussed.
COL TYCIL AGENDA S a TOPSIS
Meeting Date
10/13/03
10/20/03
October 20 Regular meeting for action.
Initials
Prepared by 1 Mayor's review 1 Council review 1
ARD
ARD
Attachments
Proposed Resolution increasing Petty Cash Fund
Staff report dated September 29, 2003
Finance Safety Committee October 6, 2003 minutes
Resolution. Final format.
I Allut3 I ES1.-- I
I Add- I asia- 1
Original Agenda Date: 10/13/03
Increase Municipal Court Petty Cash Fund for witness fees
Council Admin. X
Approve at October 20, 2003 Regular Meeting
Due to the volume of activity at the Court regarding witness fees it is an operational savings
of time to increase Petty Cash Fund in the Court to $500.00.
Approve as requested
Finance Safety Committee October 6, 2003 meeting Move to October 13, 2003 meeting.
Same as sponsor
N/A
N/A
ITEMNO.
7 c
Action
No objections. Consensus existed to forward the item to the
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, INCREASING THE MUNICIPAL COURT Phi lY CASH FUND
LEVEL, AND REPEALING RESOLUTION Na 1520.
WHEREAS, the Tukwila City Council previously established Change Funds and Petty
Cash Fund levels, most recently by Resolution No. 1520; and
WHEREAS, there is a need to increase the Petty Cash Fund to $500.00 in the Municipal
Court for operational efficiency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
1 Finance Department
1 Municipal Court
!Parks and Recreation
Golf Course
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department 1 General Fund
Police Investigation /Tukwila 1 General Fund
Fire Department 'General Fund
Parks and Recreation 1 General Fund
Public Works Div. II 1 General Fund
Municipal Court 1 General Fund
Public Works Div. I !General Fund
Petty Cash 1 VNET
`Police Investigation (VNET) 1 VNET
Section 3. Resolution No. 1520 is hereby repealed.
PASSED By THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular,veethg thereof this day of .2003.
ATTEST /AUTHENTICA 1 EU:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM:
By:
Office of the City Attorney
Parks& RecChange Fund 10/9/03
City of Tukwila
Washington
Resolution No.
'Water Fund
'General Fund
1 General Fund
Foster Golf Course Fund
Filed with the City Clerk
Passed by the City Council:
Resolution Number
0001 100.00 I
000 1 150.00 1
000 1 300.00 1
411 1 1,200.00
(or less as needed)
000 800.00
000 5,000.00
000 200.00
000 500.00
000 350.00
000 500.00
000 200.00
102 300.00
102 15,000.00
Pam Carter, Council President
CO (`VCIL AGENDA SnOPSIS
Initials
Meetinz Date 1 Prepared by 1 Mayor's review 1 Council review 1
10/13/03 I ARD 1 C. -4 1 4''311 1
1 10120 /01 1 ARD 1 AA.G 1 `7�.C 1
1 1 1 1 1
1 1 1 1 1
frpo /�ii' ':4:: n' /j j j /j� /jj�j�j /j
CAS Number: 03-129
Original Agenda Date: 10/13/03
Agenda Item Title: Resolution increasing the number of members on the Lodging Tax Advisory Committee from
7 to 9.
Original Sponsor: Council Admin. X
Timeline: Approve at October 20, 2003 Regular Meeting
Sponsor's Summary: Lodging Tax Committee recommended increasing the number of members from 7 to 9.
Recommendations:
Sponsor: Approve as requested
Committee: Finance Safety Committee agreed to move forward at October 6, 2003 meeting.
Administration: Same as sponsor
Cost Impact (if known): N/A
I Fund Source Of known): N/A
e rns r s .i v,354
Action
ITEM No.
l Meeting Date
10/13/03 Discussed. No objections. Consensus existed to forward the item to the
Octolpr 20 Regular meeting for action.
Meeting Date I Attachments
10/13/03 Proposed resolution to increase the number of members
Minutes from the May 22, 2003 Lodging Tax Advisory Committee meeting.
Minutes from the October 6, 2003 Finance Safety Committee meeting
10/20/03 Resolution. Final format.
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, INCREASING THE MEMBERSHIP OF THE LODGING
TAX ADVISORY COMMITTEE FROM SEVEN TO NINE MEMBERS AND
AMENDING RESOLUTION NO. 1381.
WHEREAS, Resolution No. 1381, passed by the City Council on September 22,
1997, authorized the City to create a Lodging Tax Advisory Committee with seven
members; and
WHEREAS, the City deems that an increase to a nine member committee is in the
best interest of promoting the tourism function;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The membership of the Lodging Tax Advisory Committee shall be
appointed by the City Council, and shall consist of the following nine members: one
member shall be an elected official of the City who shall serve as chair; four members
shall be representatives of businesses required to collect the tax; and four members
shall be persons involved in activities authorized to be funded by revenue received
from the tax. The City Council will review the membership on an annual basis and
make changes as appropriate. Vacancies on the committee shall be filled by the City
Council.
Section 2. This resolution shall take effect immediately upon passage.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED:
Jane E Cantu, CMC, City Clerk
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Resolution Number.
Office of the City Attorney
LODGING TAX ADVISORY COMMITTEE.DOC
Pam Carter, Council President
COUNCIL AGENDA SYNOPSIS
Meeting Date
10/20/03
Initials
Prepared by 1 May 1 Council review
RTfl }-4— ,tom c
CAS Number: 03-133 Original Agenda Date: October 20, 2003
Agenda Item Title: WSDOT Participating Agreement for West Valley Hwy /Strander Blvd Intersection.
Original Sponsor:
I Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
Meeting Date
10/20/03
Meeting Date
10/20/03
Council
Admin.
Public Works
WSDOT is responsible for pavement overlay and restoration for West Valley Highway from
SRS 16 (in Kent) to I -405. This Participating Agreement provides funding from WSDOT to
overlay the roadway within limits of the West Valley Hwy /Strander Blvd Intersection
construction project.
Authorize Mayor to execute participating agreement with WSDOT.
Forward to Regular Council to authorize Mayor's signature.
Same as sponsor.
Potentially saves the City up to $50,000.00 in paving costs
ITEMNO.
Action
C
Attachments
Information Memo dated October 2, 2003
State Participating Agreement with Exhibits A B
Transportation Committee Meeting Minutes from October 13, 2003
TO: Mayor Mullet
FROM: Public Works Directo, Ct:
DATE: October 2, 2003 J
SUBJECT: WSDOT Participating Agreement for Funding
West Valley Hwv. Strander Blvd. (Project No. 93 -RW111
ISSUE
Authorize the Mayor to execute an agreement with WSDOT that will provide $50,000 of State
funding for construction of the West Valley Hwy. Strander Blvd. Intersection Improvements
project.
BACKGROUND
INFORMATION MEMO
WSDOT has a future project that will provide overlay and pavement repair of West Valley
Highway (SR 181) from SR 516 to I-405. The City is constructing an improvement project
that will provide paving of West Valley Highway at Strander Blvd., which is included in the
limits of the WSDOT project. Since WSDOT is responsible for pavement repair and
maintenance on state routes within Tukwila, the City has requested funding assistance for the
paving work being performed by the City's contractor.
ANALYSIS
WSDOT has agreed to participate in the paving costs of the project up to $50,000. An
agreement has been prepared and is ready for execution by the City.
RECOMMENDATION
Authorize the Mayor to execute the State Participating Agreement (GCA 3830) for paving of
West Valley Highway at Strander Blvd. for the amount of $50,000.
attachment: State Participating Agreement
,r Washington State
VI/ Department of Transportation
Organization and Address
City of Tukwila
Public Works Department
Agreement 6300 Southcenter Boulevard
Tukwila, WA 98188
Work by Local Agency
Actual Cost
Agreement Number
GCA 3830
Region
State Participating
State Route Number
181
Northwest Region
Control Section Number
177902
THIS AGREEMENT, made and entered into this day of between the STATE OF
WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, (hereinafter the "STATE and
the above named organization, (hereinafter the 'LOCAL AGENCY
WHEREAS, the LOCAL AGENCY is planning the construction of a project as shown above, and in connection therewith, the STATE
has requested that the LOCAL AGENCY perform certain work as herein described, and
WHEREAS, it is deemed to be in the best interest for the STATE to include specific items of work in the LOCAL AGENCY's
construction contract proposed for the above -noted project, and
WHEREAS, the STATE is obligated for the cost of work described herein.
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and performances
contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
1
GENERAL
The LOCAL AGENCY, as agent acting for and on behalf of
the STATE, agrees to perform the above "Description of
Work
Plans, specifications and cost estimates shall be prepared by the
LOCAL AGENCY in accordance with the current State of
Washington Standard Specifications for Road, Bridge, and
Municipal Construction, and amendments thereto, and adopted
design standards, unless otherwise noted. The LOCAL AGENCY
will incorporate the plans and specifications into the LOCAL
AGENCY's project and thereafter advertise the resulting project
for bid and, assuming bids are received and a contract is
awarded, administer the contract.
The LOCAL AGENCY agrees to submit plans and specifications
for the described work as shown on Exhibit "B attached hereto
and by this reference made a part of this AGREEMENT, to the
STATE for approval prior to advertising the project.
The STATE may, if it desires, fumish an inspector on the
project. Any costs for such inspection will be borne solely by
the STATE. All contact between said inspector and the LOCAL
AGENCY's contractor shall be through the LOCAL AGENCY's
representative.
DOT Form 224 -067 EF
Revised 10/2001
Section Location
SR 181 West Valley Highway /Strander Boulevard Intersection
Improvements, M.P. 10.72 to M.P. 10.99
Description of Work
Pavement rehabilitation on existing SR 181 near Strander Blvd.
Planing of bituminous pavement, overlay existing roadway with
ACP, adjustment of existing utilities, replacement of traffic curb,
pavement markings, and traffic control.
The STATE agrees, upon satisfactory completion of the
work involved, to deliver a letter of acceptance which shall
include a release and waiver of all future claims or demands of
any nature resulting from the performance of the work under this
AGREEMENT.
11
PAYMENT
The STATE, in consideration of the faithful performance of the
work to be done by the LOCAL AGENCY, agrees to reimburse
the LOCAL AGENCY for the actual direct and related indirect
cost of the work.
An itemized estimate of cost for work to be performed by the
LOCAL AGENCY at the STATE's expense is marked Exhibit
"A and is attached hereto and by this reference made a part
of this AGREEMENT.
Partial payments shall be made by the STATE, upon request of
the LOCAL AGENCY, to cover costs incurred These payments
are not to be more frequent than one (1) per month. It is agreed
that any such partial payment will not constitute agreement as to
the appropriateness of any item and that, at the time of the final
audit, all required adjustments will be made and reflected in a
final payment.
The LOCAL AGENCY agrees to submit a final bill to the STATE
within forty -five (45) days after the LOCAL AGENCY has
completed the work.
III
DELETION OF WORK
In the event the estimate of cost, Exhibit "A is in excess of
$10,000 and the total actual bid prices for the work covered by
this AGREEMENT exceeds the estimate of cost by more than 15
percent, the STATE shall have the option of directing the LOCAL
AGENCY to delete all or a portion of the work covered by this
AGREEMENT from the LOCAL AGENCY's contract. Except, that
this provision shall be null and void if the STATE's portion of the
work exceeds 20 percent of the actual total contract bid price.
The STATE shall have five (5) working days from the date of
written notification to inform the LOCAL AGENCY to delete the
work. Should the STATE exercise its option to delete work, the
STATE agrees, upon billing by the LOCAL AGENCY, to
reimburse the LOCAL AGENCY for preliminary engineering costs
incurred by the LOCAL AGENCY to include the work covered by
this AGREEMENT in the LOCAL AGENCY's contract.
IV
EXTRA WORK
In the event unforeseen conditions require an increase in the cost
of 25 percent or more from that agreed to on Exhibit "A this
AGREEMENT will be modified by supplemental AGREEMENT
covering said increase
LOCAL AGENCY
By
Title
Date
DOT Form 224-067 EF
Revised 10/2001
In the event it is determined that any change from the description
of work contained in this AGREEMENT is required, approval must
be secured from the STATE prior to the beginning of such work.
Where the Change is substantial, written approval must be
secured.
Reimbursement for increased work and/or a substantial change in
the description of work shall be limited to costs covered by a
written modification, change order or extra work order approved
by the STATE.
V
RIGHT OF ENTRY
The STATE hereby grants and conveys to the LOCAL AGENCY
the right of entry upon all land which the STATE has interest,
within or adjacent to the right of way of the highway, for the
purpose of constructing said improvements.
Upon completion of the work outlined herein, all future operation
and maintenance of the STATE's facilities shall be at the sole cost
of the STATE and without expense to the LOCAL AGENCY.
VI
LEGAL RELATIONS
No liability shall attach to the LOCAL AGENCY or the STATE by
reason of entering into this agreement except as expressly
provided herein.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written.
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
By
Title
Date
CITY Project:
STATE Participation:
Exhibit "A"
Summary of Work Estimate of Cost
SR 516 TO I -405 MP 5.32 to MP 11.37
ACP OVERLAY
SR 181
This agreement provides for STATE participation in the construction of
CITY OF TUKWILA project, "West Valley Highway /Strander Boulevard
Improvements."
The STATE will participate in this work by providing funding for the
pavement reconstruction of existing SR 181 from M.P. 10.72 to M.P. 10.99.
ITEM: Proiect Total
1 ACP Overlay et al $50,000.00
GCA 3830
Exhibit "A"
Page 1 of 1
Project Description:
Exhibit `B"
SR 516 TO I -405 MP 5.32 to MP 11.37
ACP OVERLAY
SR 181
DESCRIPTION OF WORK
City of Tukwila's, "West Valley Highway /Strander Boulevard
Intersection Improvements a pavement reconstruction project between
M.P. 10.72 and M.P. 10.99. Project work shall include planing bituminous
pavement, overlay of the existing roadway with ACP, adjustment of existing
utilities, replacement of traffic curb, pavement markings, and traffic control.
GCA 3830
Exhibit `B"
Page 1 of 3
f
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158
51139 St
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Strander Blvd
Corporate
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Corporate
Drive S
Upland Dr
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Midland Dr
Parkroy
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City of Tukwila
sit 4'l
Project
Location
GCA 3830
Exhibit `B"
Page 2 of 3
West Valley Hwy 1 Strander Blvd.
Intersection Improvements
April 14, 1999
Vicinity
Map
Present: Richard Simpson, Chair; Dave Fenton, Pam Linder
Jim Morrow, Brian Shelton, Pat Brodin, Stan Anderson, Mike Cusick, Ryan
Larson, Gail Labanara, Bob Giberson, Robin Tischmak, Jon Harrison, Lucy
Lauterbach
1. Power Point Presentation on Streets Pat showed some very good pictures as he talked about the
function of the Street Department. This department has taken cuts in the last three years, so they
cannot meet all their budget goals this year. The only things that can be put off are street sweeping,
vegetative control, and pavement management, and there is a price for not doing all of them. The
City has 200 lane miles, with 110 miles in commercial areas and 90 in residential areas. The maple
trees on 65 Ave require many and frequent street sweepings because of all the big leafed maples
there. Fall/winter leaf pickup changes to mowing in late winter /spring.
Trash pickup is another task the street department has taken on. People have been dumping more
trash. The worst sites seem to be on Macadam (under the "no dumping" sign), north Interurban, and
Ryan Hill. Snow removal is still being done when needed. Though snowstorms have not been large
in recent years, there have been snows significant enough to require several runs of sanding in the last
year. Staff has cut back on sanding supplies, though they are full now in preparation for the winter
season. Under weed control, one seasoned employee (Mark Badten) knows the specific combinations
of allowed herbicides and applies very small amounts of them to get the job done. His work has been
checked by a person from the Dept of Agriculture who called Mark's work "very professional
The City has 3,850 street signs that require maintenance. The City must repair some signs within a
specific period or the City will be liable. Departments work together, with many sign reports coming
from the Police. Graffiti on signs is a problem that is difficult to remove. On each side of every
bridge in Tukwila is a small round white sign that turns blue if the temperature gets to 32 Signals
are another responsibility of Streets. Timing and sequencing take a lot of tweaking to get just right.
Under pavement management the City paints fog lines once or twice a year. It can take 5 -9 guys to
repair pavement crack sealing. Requests for street fixes take more time to get to with budget cuts.
Finally, Streets also responds to incidents needing Police and Fire, because traffic and street closures
are often involved. Information; refer presentation to Council when time permits.
2. WSDOT Agreement for West Valley The City is doing the Strander project which crosses West
Valley. WSDOT will repair and improve West Valley in the future, so they have agreed to reimburse
the City for some of the cost of the part we're doing. They will pay up to $50.000. Committee
recommended issue to Regular Meeting for mayor's signature.
3. Construction Updates Bob Giberson talked about three projects the City's doing now. The
Interurban Bridge is under construction, with an April -May estimated finish time. On TIB, they're
about 2/3 done with putting in the electric trenches. City Light required concrete conduits for their
electric lines. They did run into much contamination both at the car wash and at the KFC site, both
with old gas tanks. They hope to pave in two weeks, depending on weather. The last project is W
Valley Strander, which Robin is doing. The signal isn't in yet, and they will try to stripe in 3 weeks.
There will be an extra lane when the project is finished. Information.
Committee chair approval
Transportation Committee
October 13, 2003
CAS Number 03-134 Original Agenda Date: 10/20/03
Agenda Item Title: Regional Affordable Housing Program (RHAP) Interlocal Agreement
I Original Sponsor:
I Timeline:
Sponsor's Summary:
Recommendations:
Sponsor: Request Authorization
Committee: CA&P ante 10/14/03. Forward to Regular Council Mtg.
Administration:
Cost Impact (if known): none
Fund Source (if known): Document recording fee
Meeting Date
Meeting Date
/D/2D /Q3
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review
10/20/03 EB 1 .M fr I fI
Council
Request for City Council to Authorize Mayor to Sign Agreement with King County for the
Regional Affordable Housing Program Agreement
Admin. x
CORD OF COUNCIL ACTION
Action
APPENDI .r
Attachments
Cover memo to Mayor's Office/Council, Interlocal Agreement, RAHP Guidelines
Community and Parks ante Minutes from October 14, 2003
ITEM No.
e)
MEMORANDUM
To: Mayor's Office, City Council
CC: Steve Lancaster
From: Evie Boykan
Date: 9/24/03
Re: Regional Affordable Housing Program (RAHP)
A document recording fee authorized by Substitute House Bill 2060 creates a new fund to support
low- income housing. The law specifies that the collected revenues from the fee be split between
regional governments, which receive 60% and the State, which receives 40
The attached interlocal cooperation agreement outlines the guidelines, decision making structure and
allocation method for the regional portion of the funds. The agreement emphasizes using existing
committees and procedures to administer and allocate the funds. It designates the RAHP/HOME
Working group as the group to review projects (Tukwila already participates in this group) and the
existing Joint Recommendations Committee (JRC) as the body to review and adopt the allocation
policies, and make .............endations on allocation of funds. The King County Housing and
Community Development program is identified to administer the fund. The agreement also includes
the expansion of the current JRC membership to include representation from the City of Seattle on
RAHP matters.
Achieving geographic equity in fund distribution among the three sub regions of the county-South
King County, Seattle/North King County, and East King County- is a major component of the
agreement. In addition to sub regional equity, there is the goal of meeting existing and future housing
needs. Proposed funding will allocate half of the fund to meet the existing needs for affordable
housing' and the other half to meet future affordable housing needs by looking at the targeted new
household growth of each sub- region.
In addition to the above goals, the agreement outline priorities for project funding. The fast priority
includes capital needs for acquisition, rehab and or new construction. The second priority targets
building operations and maintenance funds for transitional housing projects or transitional units within
housing projects built with Housing Trust Fund dollars. The third priority focuses on operating funds
for emergency shelters and licensed overnight youth shelters.
The Tukwila Comprehensive Plan identifies the need to view housing needs regionally and to
support fair share allocation. This agreement is consistent with the goals and policies of Tukwila's
Comprehensive Plan.
Staff recommends Council authorization of the Mayor's signature on the Interlocal Cooperation
Agreement.
The number of households paying more than 30% of income for rent measures existing need.
2 The assumption is that 20% of the targeted households will be very low income.
King County Executive
RON SIMS
Dear Mayors, City Managers, CDBG and HOME Consortium Coordinators:
September 12, 2003
I am very pleased to present for your city's review and approval the Interlocal Cooperation
Agreement for the new Regional Affordable Housing Program "RAHP and the RAHP
Guidelines, attached thereto as Exhibit 1. This regional partnership will benefit our communities
through the provision of new affordable housing for many years to come.
The planning process to formulate this new program was a very exciting regional process and I am
grateful to all the participants from local jurisdictions and from the housing community.
Following upon the work of the planning group, I recommended for King County Council approval
an ordinance establishing RAHP Guidelines and an ordinance authorizing RAHP Interlocal
Agreements. The ordinances were passed on July 21, 2003, and signed into law on July 30, 2003.
The RAHP will allocate revenues collected by King County pursuant to Substitute House Bill 2060,
passed by the state legislature last year. The RAHP guidelines are flexible, allowing for the funding
of many different types of housing projects, including ownership housing, permanent rental
housing, transitional housing and shelters for very low- income households.
Funds generated by SHB 2060 can be used for new construction, acquisition of property and
rehabilitation. The program also provides a limited amount of operation and maintenance funds for
existing transitional housing projects and shelters serving very low- income households. Eligible
applicants for the RAHP can be non profits, for profits, housing authorities and local governments.
I encourage all cities in King County to sign the RAHP Agreement, in order to adhere to the
language of the SHB 2060 legislation, which states that the funds are to be administered
"...according to an interlocal agreement between the county and the cities within the county...
Appropriate action by ordinance or resolution of a jurisdiction's council is required for the
agreement to be effective. Council action should be taken by the end of November 2003, in time
for allocation decisions for the RAHP in December.
The RAHP guidelines allow a city to participate as much or as little as desired in the program.
Staff Level: All cities are invited to appoint a staff person, including A Regional Coalition
for Housing (ARCH) staff representing particular cities, to participate in the RAHP/HOME
Working Group. On the working group, staff will review projects from their jurisdictions
and work with the King County Housing and Community Development staff to make
e4I m& e 0-(20c* 3 enll(t[n'L,
KING COI 'NTY COURTHOUSE 516 THIRD AVENUE, ROOD? 400 SEATTLE, WA 98104-3271
(206) 296 -4040 296 -0194 FAX 296 -0200 TDD E -mail: ron.sims @metrokc.gov
e5.= King County is an Equal Opportunity Affirmative Action Employer and complies with the Americans with Disabilities Act
Mayors, City Managers, CDBG and HOME Consortium Coordinators
September 12, 2003
Page 2
funding recommendations to the inter jurisdictional Joint Recommendations Committee,
currently chaired by Mayor Ava Frisinger of the City of Issaquah. A city that participates in
ARCH may elect to defer participation of their staff and allow ARCH staff to represent them,
if desired. It would still be beneficial for a city to sign the RAHP Interlocal Agreement even
if that city does not elect to participate in the staff work group so that the structure of the
program in King County will adhere as closely as possible to the language of SUB 2060.
If staff from your city have not participated in the HOME Working Group but would like to
participate in the RAHP, please contact Al D'Alessandro in the King County Housing and
Community Development Program, at 206 205 -6562.
Elected Official/Denartment Director Level: Your city may also have the opportunity to
have a representative on the Joint Recommendations Committee (JRC). If you would like
more information on the JRC and how cities' representatives are appointed, please contact
Mayor Frisinger, at 425- 837 -3021, or Jackie MacLean, Director of King County's
Department of Community and Human Services, at 206- 296 -7689.
Please be aware that RAHP Guidelines include allocation targets for projects to be located
throughout the region based on three large sub regional areas: Seattle, East/North County, and
South County. Project location is not necessarily tied to whether a particular jurisdiction has
signed the Interlocal Agreement.
If your city decides not to sign the Agreement, please use the enclosed form to state in writing
that your jurisdiction declines to participate in the RAHP. If you have any questions regarding
the RAHP Guidelines, the Interlocal Agreement, or the enclosed form, please contact Cheryl
Markham, RAHP Planner, in the Housing and Community Development Program, at 206 -205-
1417, or by e-mail, at chervl.markhamQ metrokc.eov. Please return your signed Agreement or
form to the King County Housing and Community Development Program, 821 Second Avenue,
Suite 500, Seattle, WA 98104, Attention: Cheryl Markham.
Thank you for your assistance in making this regional program a success.
Sincerely,
Enclosures
Jtk
3
King County Executive
cc: The Honorable Ava Frisinger, Mayor, City of Issaquah
Katie Hong, Office of Housing, City of Seattle
Jackie MacLean, Director, King County Department of Community and Human Services
and
REGIONAL AFFORDABLE HOUSING PROGRAM
INTERLOCAL COOPERATION AGREEMENT
An Agreement for the use of SHB 2060 Local Low Income
Housing Funds in King County
THIS AGREEMENT is entered into between King County, a municipal corporation and
political subdivision of the State of Washington, hereinafter referred to as the "County", and the
City of hereinafter referred to as the "City said parties to the Agreement
each being a unit of general local government of the State of Washington.
RECITALS
WHEREAS, the King County Countywide Planning Policies, hereinafter referred to as
the "CPPs developed pursuant to the Washington State Growth Management Act, have
established standards for cities to plan for their share of regional growth and affordable housing;
WHEREAS, to implement the CPPs, the King County Growth Management Planning
Council appointed a public private Housing Finance Task Force in 1994, hereinafter referred to
as the "HFTF to recommend potential fund sources for affordable housing for existing low
income residents and for meeting the affordable housing targets for future growth; and
WHEREAS the HFTF recommended a document recording fee as a source of regional
dollars for low- income housing development and support, and recommended that representatives
of the County, Cities and the housing community work together to make decisions about the use
and administration of such a fund; and
WHEREAS in March 2002, Substitute House Bill 2060, hereinafter referred to as SHB
2060, was passed by the Washington State Legislature and was signed into law by the Govemor
as Chapter 294, 2002 Washington Laws in April 2002, and was effective on June 13, 2002.
SHB 2060 provides, in large part, that:
A surcharge of ten dollars per instrument shall be charged by the
county auditor for each real property document recorded, which will be in
addition to any other charge authorized by law;
After retention of up to five percent (5 for collection
administration, forty percent (40 of the revenue•will be transmitted
monthly to the state treasurer, and sixty percent (60 of the revenue will be
retained by the county and deposited into a fund that must be used by the
county and its cities and towns for housing projects or units within housing
projects that are affordable to very low- income households at or below fifty
percent (50 of the area median income. The local portion of the funds
must be allocated pursuant to an interlocal agreement between the county and
the cities within the county that is consistent with countywide and local
RAHP ICA Page 2
housing needs and policies, and pursuant to the eligible activities listed in the
SHB 2060 legislation; and
WHEREAS, existing Interlocal Cooperation Agreements or Joint Agreements between
King County and cities in the King County Community Development Block Grant Consortium,
hereinafter referred to as the "CDBG Agreements and/or existing Interlocal Cooperation
Agreements between King County and cities in the King County HOME Investment Partnerships
Program Consortium, hereinafter referred to as the "HOME Agreements are not modified by
this Regional Affordable Housing Program Agreement; and
WHEREAS, the City and King County agree that affordable housing is a regional issue,
that cooperation between the Cities and the County is beneficial to the region, and that a regional
approach to utilizing the SHB 2060 funds will allow those funds to be used in the most
productive manner; and
WHEREAS, it is mutually beneficial and desirable to enter into a cooperative agreement
in order to administer the SHB 2060 revenue as a regional fund, as authorized by the
Intergovernmental Cooperation Act, RCW 39.34, and, as required by SHB 2060;
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING
CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES
CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:
RAHP ICA Page 3
I. Definitions and Interpretation.
Capitalized terms used herein shall have the following meanings unless the context in which they
are used clearly requires otherwise.
"Joint Recommendations Committee" or "JRC" means the inter jurisdictional body
developed pursuant to the CDBG Agreements and the HOME Agreements. The JRC is currently
composed of five (5) Cities' representatives and four (4) King County representatives. The King
County Executive appoints the four County representative seats. The King County Consortium's
HOME -only cities rotate one of the City representative seats, and the Suburban Cities
Association selects the four remaining City representative seats. A small city representative is a
priority for one of the four remaining City seats. JRC members are appointed for a term two
years, with the exception of the alternating HOME -only cities' seat, which revolves every year.
"HOME Working Group" means the staff work group Consisting of staff representatives from
participating Cities and from the County that work together to recommend annual capital fund
allocations for housing projects and related policies to the inter jurisdictional Joint
Recommendations Committee.
"2060 Planning Group" means the planning group consisting of staff representatives from the
Cities, from the County, and from the housing community that worked together between August
2002 and October 2002 to develop guidelines for the local portion of the SUB 2060 funds,
pursuant to the recommendations of the HFTF.
RAHP ICA Page 4
II. General Agreement
The purpose of this agreement is to establish the "Regional Affordable Housing Program
hereinafter "RAHP to be administered by King County in cooperation with Cities and Towns
within the County that choose to participate in the program. The local portion of SHB 2060
revenue shall be administered as a regional fund by the King County Housing and Community
Development Program in a manner that is consistent with countywide and local housing needs
and policies.
The City and the County agree to cooperate in undertaking RAHP activities.
III. General Administration. Distribution and Use of the RAMP
A. Expansion and role of the JRC. The JRC shall be the body that reviews and adopts
annual RAHP fund allocations and related allocation polices, consistent with the King
County Council adopted RAHP Guidelines, the Consolidated Housing and
Community Development Plans of the King County Consortium and the City of
Seattle, and other local housing plans, as applicable. The membership of the JRC, as
authorized by the CDBG and HOME Agreements, and as defined herein, shall be
expanded to include an appointment from the City of Seattle. The Seattle JRC
representative will attend meetings that concern the SHB 2060 fund and will be
entitled to vote solely on SHB 2060 issues and not on other King County Consortium
RAHP ICA Page 5
matters coming before the JRC. The Seattle representative shall be an elected
official, department director or comparable level staff.
B. Incorporation by reference of certain amendments to the King Countv Consortium's
CDBG and HOME Agreements. CDBG and HOME Agreement Cities and the
County agree to convene a special working group in 2003 to recommend changes
and/or expansion of the representation of cities on the JRC in the CDBG and HOME
Agreements. The special working group shall make recommendations on the
constitution of the JRC in time for CDBG and HOME Agreement cities to reach
agreement on amendments by December 31, 2003. Amendments made to the CDBG
and HOME Agreements concerning the representation of cities on the JRC, shall be
incorporated by reference into this RAHP Agreement and the RAHP Guidelines.
Amendments to the CDBG and HOME Agreement cities' representation on the JRC
shall not alter the City of Seattle's seat on the JRC for RAHP purposes.
C. Expansion of the HOME Working Group. The HOME Working Group, as defined
herein, shall be expanded to include an appointment from the City of Seattle's Office
of Housing, and shall be re -named the "RAHP/HOME Working Group Seattle staff
will be entitled to participate solely in making SHB 2060 program recommendations
and not in other King County Consortium matters coming before the RAHP/HOME
Working Group. Each city that participates in the RAHP is entitled to have a staff
person on the RAHP/HOME Working Group.
RAHP ICA Page 6
D. Role of the RAHP/HOME Working Groun. The RAHP/HOME Working Group shall
make annual RAHP fund allocation and related allocation policy recommendations to
the JRC. The RAHP/HOME Working Group recommendations shall be consistent
with the King County Council adopted RAHP Guidelines, the Consolidated Housing
and Community Development Plans of the King County Consortium and the City of'
Seattle, and other local housing plans, as applicable.
E. Administration of RAHP Programs. The King County Housing and Community
Development "HCD Program staff shall distribute RAHP funds pursuant to the
allocations adopted annually by the JRC, and shall administer the program pursuant to
the RAHP Agreement and the King County Council adopted RAHP Guidelines,
attached hereto as Exhibit #1.
RAHP ICA Page 7
Pursuant to the RAHP Guidelines, the RAHP/HOME Working Group shall examine
the percentages of RAHP funds distributed to the subregions of the County following
the 2004 and 2005 funding rounds, and shall recommend actions to achieve
geographic equity by the time the RAHP Agreement expires in 2006. City and
County staff will work together to take actions to achieve geographic equity in the
distribution of RAHP funds.
King County HCD staff shall provide the RAHP/HOME Working Group, the JRC,
and participating jurisdictions with an annual report that provides information about
the capital housing projects that were awarded RAHP funds in that year; in addition to
the status of capital housing projects that were awarded RAHP funds in a prior
year(s).
RAHP ICA Page 8
King County HCD staff shall invite the staff of participating cities to be involved in a
focus group to further develop the RAHP Operations and Maintenance "O &M
Fund, and to be on the review panel that will recommend O &M funding awards to the
JRC.
F. Administrative Costs. King County agrees to pay the costs of administering the
Regional Affordable Housing Program. No portion of the sixty percent (60 of the
SHB 2060 revenue retained by King County in a fund for the RAHP shall be utilized
for RAHP administration.
G. Interest on the RAHP Fund. Interest accrued on the sixty percent (60 of the SHB
2060 revenue retained by King County in a fund for the RAHP shall remain with the
RAHP fund and will be distributed to projects according to the subregional allocation
target formula found in the RAHP Guidelines, attached as Exhibit 1.
H. Sub Regional Geographic Equity. The parties intend that the RAHP funds shall be
awarded to projects throughout King County in a fair and equitable manner over the
duration of this agreement. Equity is to be achieved through sub regional allocation
targets, as follows: A fixed percentage of RAHP local funds will be allocated to sub-
regions of the County by the end of this 4 -year Agreement, as specified by a formula
contained in the RAHP Guidelines, attached hereto as Exhibit #1.
I. General Use of Funds. The local portion of the SHB 2060 revenue shall be utilized to
meet regional housing priorities for households at or below 50% of area median
income, as established in the RAHP Guidelines, attached hereto as Exhibit #1.
J. Compliance with Fair Housing Laws. Parties to this agreement must take actions
necessary to ensure compliance with the Federal Fair Housing Act, as amended, the
Americans with Disabilities Act of 1990, and other applicable state and local fair
housing laws.
IV. Agreement Duration
This Agreement shall remain in full force and effect through December 31, 2006, when this
agreement will expire. The 2060 Planning Group will re- convene in the spring of 2006 to
evaluate the RAHP and to recommend whether the RAHP Guidelines and the RAHP Interlocal
Agreement should be re- negotiated or renewed in their current formats.
V. General Matters and Recording
A. No separate legal or administrative entity is created by this Agreement. Neither
RAHP ICA Page 9
the JRC, the RAHP/HOME Working Group, nor the 2060 Planning Group are
anticipated to acquire or to hold any real or personal property pursuant to this
Agreement. Any personal property utilized in the normal course of the work of
such bodies shall remain the property of the person or city initially offering such
personal property for the use of any such body.
B. Pursuant to RCW 39.34.040, this Agreement shall be filed with the King County
Auditor.
CITY OF KING COUNTY, WASHINGTON
Signature of Chief Executive Officer Ron Sims, County Executive
Name and Title (printed)
Date:
Approved as to Form:
Signature of City Attorney
Date:
RAHP ICA Page 10
Date:
Signature of County Prosecuting Attomey
Date:
EXHIBIT 1
Regional Affordable Housing Program Guidelines
A. Introduction
Regional Affordable Housing Program Guidelines
Guidelines for the Administration and Allocation of
SHB 2060 Local Low Income Housing Funds
In King County
The provisions of Substitute House Bill 2060 became effective in Washington State on June
13, 2002.
SHB 2060 created a document recording fee on certain documents to be utilized for low
income housing. Administration of the fund is shared between local governments and the
State. The local portion of SHB 2060 funds is to be administered pursuant to a cooperative
agreement between the County and the Cities and Towns within the County.
The work of the Housing Finance Task Force "HFTF''), appointed by the King County
Growth Management Planning Council in 1994, led to the passage of SHB 2060. In
recognition of the recommendations made by the HFTF, a SHB 2060 Planning Group was
invited to come together to produce guidelines for the King County SHB 2060 funds. The
King County SHB 2060 Planning Group' is made up of City representatives, County
City representatives included staff from the cities of: Butler', Tukwila, Kent, Federal Way, Redmond, Kirkland,
Issaquah, Shoreline, Covington, Seatac, Auburn, Seattle, Bellevue and ARCH
Housing organization representatives included staff from the following: Seattle -King County Housing Development
Consortium, Impact Capital, South King County Multi- Service Center, Hopelink, Fremont Public Association,
Seattle Habitat for Humanity, South King County Habitat for Humanity, Friends of Youth, The Salvation Army,
Community Psychiatric Clinic, Lifelong Aids Alliance, St. Andrews Housing Group, Housing Resource Group,
representatives and representatives from a variety of private housing organizations in King
County.
The King County SHB 2060 Planning Group strongly favored a regional low- income housing
fund source administered by King County. The planning group worked hard to achieve a
regional fund, and the Regional Affordable Housing Program Guidelines are the result of that
work.
B. Duration of the Guidelines
The Regional Affordable Housing Program "RAHP Guidelines shall take effect after
adoption by the King County Council, and shall remain in effect through December 31, 2006.
In the spring of 2006 the King County 2060 planning group shall be reconvened to evaluate
the RAHP, and to make recommendations as to whether the RAHP guidelines should be
amended or should remain in the current format.
C. Decision Making Structure and Regional Allocation Method
1. Approving Body
EDVP, YWCA, Mental Health Housing Foundation, Rental Housing Association, Highline -West Mental Health,
Valley Cities Counseling, Seattle Emergency Housing Service, Common Ground, Vietnam Veterans Leadership
Program
RAHP Guidelines/ Page 2
The interjurisdictional Joint Recommendations Committee (JRC), as defined in the
RAHP Interlocal Cooperation Agreement, hereinafter "RAHP Agreement" shall be the
body that reviews and adopts RAHP funding allocations and related allocation policies.
The JRC will be expanded, pursuant to the RAHP Agreement, to include representation
from the City of Seattle on RAHP matters.
Allocations and related policies adopted by the JRC must be consistent with these RAHP
Guidelines, the Consolidated Plans of the King County Consortium and the City of
Seattle, and other local housing plans, as applicable.
2. Annual Fund Allocation Recommendations
The existing HOME Working Group, as defined in the RAHP Agreement, shall be
renamed the RAHP/HOME Working Group and shall be expanded to include a staff
representative from the City of Seattle. City of Seattle staff will participate solely in
making RAHP recommendations.
The RAHP/HOME Working Group will work together to make RAHP fund allocation
recommendations and related allocation policy recommendations to the JRC:
King County HCD staff will review all RAHP applications and make preliminary
RAHP Guidelines/ Page 3
funding recommendations on them.
Cities staff will review applications for projects in their jurisdiction and make
preliminary recommendations on those applications.
Cities staff will receive information on all RAHP applications to review prior to the
meeting of the RAHP/HOME Working Group at which final funding
recommendations are formulated for transmittal to the JRC.
RAHP/HOME Working Group participants will meet together to make annual RAHP
funding recommendations to the JRC, and at other times during the year, as necessary,
to discuss RAHP issues and make recommendations to the JRC.
3. Subregional Allocation Targets
The RAHP Fund will be a flexible fund that can address regional and subregional housing
needs. The fund will use subregional allocation targets as a means to achieve geographic
equity in the distribution of SHB 2060 funds by December 31, 2006, the date that these
guidelines and the RAHP Agreements expire.
a. Subregional Areas:
2 Percent of unincorporated King County attributed to the North/East and South Subregions is based on the 2000
census data for households in the unincorporated portions of the King County Community Planning Areas, as listed
in the 2002 Annual Growth Report.
RAHP Guidelines/ Page 4
1) City of Seattle Subregion
2) North/East Subregion north and east urban and rural areas, including 34% of
unincorporated King County2
RAHP Guidelines/ Page 5
3) South Subregion south urban and rural areas, including 66% of unincorporated
King County
b. Formula for Subregional Allocation Targets
Each subregion will have a targeted percentage of the RAHP funds, including the
interest on the RAHP funds, allocated to projects within the subregion over the 4 -year
period of the RAHP Guidelines and the RAHP Agreement. Each subregion will
receive allocations to projects within the subregion that are equal to or greater than
95 of the subregions' allocation target by December 31, 2006.
The formula for allocating RAHP funds to the subregions is as follows:
One half of the RAHP funds shall be targeted for allocation amongst the three
subregions based on each subregion's relative share of total existing need for
affordable housing. Existing need shall be determined by the percentage of low
income households paying more than 30% of their income for housing in the
subregion, according to the 2000 U.S. Census data
One half of the RAHP funds shall be targeted for allocation amongst the three
subregions based on the subregions' growth targets for future need, as established
through the Growth Management Planning Council. Future need shall be
determined by the subregions' relative share of total future need for affordable
housing in the County. A subregion's relative share offutureateed is the
percentage of the subregion's affordable housing target for low- income
households relative to the cumulative affordable housing target for low- income
households of all jurisdictions in the County, including unincorporated King
Count/.
When the U.S. Census data has been broken down in the form needed to determine
the subregional target percentages, it will be applied to the formula specified above in
order to calculate the actual targets. The actual target percentages will be presented to
the JRC for their approval to insert them into the RAHP Guidelines.
c. RAHP/HOME Working Group to Monitor Subregional Allocation Targets
The RAHP/HOME Working Group will monitor the subregional distribution of
RAHP funds every allocation cycle. Following the 2004 and 2005 RAHP allocation
cycles the working group will determine if any subregion(s) has received allocations
below 95% of the subregion's allocation target.
3 King County demographers are working to break down the 2000 U.S Census Data in the form that is needed to
develop the subregional allocation target percentages.
4 The percentage of a subregion's target relative to the cumulative target is derived by averaging the target
percentages of the jurisdictions within that subregion. For each jurisdiction, the target percentage is calculated in the
following manner: the number of households that a jurisdiction must plan for, per the 2002 -2022 Countywide
Planning Policy (CPP) Growth Target, is multiplied by .24 or .20 (depending on the ratio of low wage jobs to low
cost housing for the jurisdiction in Appendix 3 of the CPPs); that number is then divided by the cummulative
RAHP Guidelines/ Page 6
RAHP Guidelines/ Page 7
If any subregions have received allocations under 95% of their target allocation after
the first two funding cycles, the working group will adjust the allocation targets of
such subregion(s) in the third and/or fourth funding cycles, as needed. In addition, the
Working Group will propose strategies and actions, for review by the JRC, that are
designed to increase the percentage of RAHP funds spent in those subregion(s). Staff
of the jurisdictions that are parties to the RAHP Agreement will work to implement
actions that will aid in achieving geographic equity in RAHP allocations by December
31, 2006.
D. Use of the RAHP Funds
1. RAHP Priorities
Top Priority: Capital funds for the acquisition, rehabilitation and/or new
construction of eligible housing projects or units within housing projects. New
construction is not eligible if the low- income housing vacancy rate for all of King
County exceeds 10
Second Prioritv: Building operations and maintenance funds for transitional housing
projects or transitional units within housing projects that were built with Housing
affordable housing target for low- income households of all King County jurisdictions, including unincorporated King
County.
5 The low- income housing vacancy rate for each county will be established by the State, pursuant to the SHB 2060
legislation.
Trust Fund dollars, and that require a supplement to the rental income in order to
cover ongoing operating expenses.
Third Priority: Operating funds for emergency shelters and licensed overnight youth
shelters.
Last priority_ Rental assistance vouchers to be administered by a local housing
authority in conformity with the Section 8 program.
2. RAHP Eligibility
Eligible Housing Tvnes
Capital Funds: permanent rental or ownership housing projects or units within
housing projects, transitional housing projects or transitional units within housing
projects, emergency shelters and licensed overnight youth shelters or shelter space
within a housing project.
Operating and Maintenance Funds: transitional housing projects, emergency shelters
and licensed overnight youth shelters.
Eligible Populations Served
All projects or units funded with RAHP funds must serve households at or below
50% of area median income
Families
RAHP Guidelines/ Page 8
Homeless families and individuals, including youth
Special needs populations, including seniors
Disabled households or households with a disabled member
Eligible Annlicants
Nonprofit organizations
Housing Authorities
Local governments
For profit entities are only eligible for capital funds in the top priority. This is due to
the language of the SHB 2060 legislation, which restricts operations and maintenance
funds to projects "built with Housing Trust Funds For profit entities are not eligible for
WA State Housing Trust Funds.
Eligible use of RAHP Funds eligible uses of funds are subject to the RAHP priorities
listed above.
Capital funds:
Acquisition of land for a housing project or units in a project that will serve eligible
population(s).
New construction of a housing project or units in a project that will serve eligible
population(s).
Acquisition of a housing project or units in a project that will serve eligible
population(s).
RAHP Guidelines/ Page 9
Rehabilitation of a housing project or units in a project that will serve eligible
population(s).
Capitalization of a maintenance replacement reserve in connection with a capital
investment applicants may be new housing projects that will serve eligible
populations, as well as existing housing projects that serve eligible populations.
Rental assistance voucher program for housing projects or units within housing
projects administered by a housing authority.
Operations and Maintenance (O &M) Funds:
Ongoing building operations and maintenance expenses that cannot be covered by the
rental income of the housing project; building O &M expenses must be directly related
to running the building(s) and cannot include services (see section E.1.. below for
more information about the O &M fund program).
Rental assistance vouchers to be administered by a local housing authority in
conformity with the Section 8 program
E. RAHP Administration
The RAHP funds shall be administered as a regional fund by the King County Housing and
Community Development (HCD) Program.
6 Existing projects are housing projects or units in projects that already served eligible population(s) and already
existed as of the date of application for funds.
RAHP Guidelines/ Page 10
1. RAHP Capital Funds
RAHP capital funds will be administered by the King County HCD's Housing Finance
Program (HFP), in conjunction with other fund sources administered by HFP.
The HFP will staff the RAHP/HOME Working Group and work with staff of the
participating cities in King County to develop RAHP funding allocation
recommendations and related policy recommendations for JRC review and adoption.
The HFP will distribute RAHP funds through contracts pursuant to the allocations
adopted by the JRC, and will generate an annual RAHP report that provides information
about the projects that received funding in the current year, as well as the status of
projects awarded RAHP funds in prior year(s).
By request of the 2060 Planning Group, the HFP staff will apply the terms of the King
County Housing Opportunity Fund "HOF to RAHP contracts, with the exception of the
following:
to the extent that there are differences between the HOF guidelines and RAHP
guidelines, the RAHP guidelines will apply;
a financial match by the local government where a housing project is to be located is
not required, but is encouraged.
RAHP Guidelines/ Page 11
RAHP funds will have no maximum subsidy per unit, but will be limited to 50% of
the total development cost of a project.
2. RAHP Operations and Maintenance Fund
The local RAHP O &M fund will be administered through the King County HCD
Program's Homeless Housing Programs "HHP Section.
The local portion of SHB 2060 funds to be used as O &M for transitional housing projects
and emergency shelters will be 16% of the anticipated average amount of local SHB 2060
dollars ($2.2 million). In order to hold the RAHP O &M fund steady so that multi -year
commitments can be awarded to eligible projects, the O &M portion of the fund will be
held at $352,000 per year (16% of the total $2.2 million average) for the duration of the
RAHP Guidelines. As the total local portion of SHB 2060 funds collected fluctuates
from year to year, the O &M portion will remain at $352,000 and the remainder of the
local portion will be available for the other priorities.
The priority for RAHP O &M funds will be existing projects that the Washington State
O &M fund is unlikely to support. The priorities for the State O &M fund are new housing
7 The percentage of local SHB 2060 funds set aside for O &M was determined by the 2060 Planning Group, which
worked together to balance O &M needs and other priority needs in the County. Given the fact that 40% of the
locally collected funds are sent to the State of Washington solely for O &M use, and the fact that King County
projects can apply for the State O &M funds, the 2060 Planning Group felt that local O &M needs and other priority
needs are adequately balanced at this percentage.
RAHP Guidelines/ Page 12
projects that are simultaneously applying for WA State Housing Trust Fund capital funds
and shelters receiving Emergency Shelter Assistance Program ("ESAP") funds
Therefore, the local RAHP O &M fund will prioritize existing transitional housing
projects and shelters that do not receive ESAP funds.
Following the adoption of the RAHP Guidelines and the RAHP Agreement by the
jurisdictions in King County that elect to participate in the RAHP, the HHP will convene
a focus group of city staff and stakeholders to further develop the parameters of the
RAHP O &M fund and the RAHP O &M Request for Proposals. The RAHP O &M funds
will be awarded in multi -year commitments and will have minimum and maximum grant
amounts, however, the minimum and maximum amounts and other O &M fund details
will be determined by the O &M focus group and will be reviewed by the JRC.
The HHP will invite city staff and other stakeholders to participate on the panel to review
applications for the RAHP O &M funds. The review panel will recommend O &M fund
awards to the JRC for final adoption.
RAHP Guidelines/ Page 13
The city of
declines to participate in the Regional Affordable Housing Program "RAHP
and will not sign the current RAHP Interlocal Agreement, which will be in effect
through December 2006. We will contact the King County Housing and
Community Development Program if we decide to participate in the program in
the future.
Reason for decision to decline participation (optional):
Signed:
Title
Date
Please return to:
Statement of Non Participation in the
Regional Affordable Housing Program
Cheryl Markham
RAHP Planner
King County HCD
821 2 Ave., Suite 500
Seattle, WA 98104
FAX: 206 296 -0229
e -mail: cheryl.markham @metrokc.gov
Community and Parks Committee
October 14, 2003
Present: Joan Hernandez, Chair; Jim Haggerton, Joe Duffie
Keith Haines, Evie Boykan, Mike Sweeney, Bruce Fletcher, Rhonda Berry, Lucy
Lauterbach, Curt Treadwell
1. Regional Affordable Housing The State passed legislation in the last Session that allocates
new funding for affordable housing from a small surcharge on any property transactions. An
interlocal with its agreement for spending funds is needed to adhere to the legislation which
states that the funds are to be administered "according to an interlocal agreement between the
county and the cities within the county 40% of the funds will be allocated to the State, and
Counties cities) will get 60 In King County there will be three sub regions: South King,
Seattle, and North/East King County. Another goal of the legislation is that both existing and
future needs for affordable housing be addressed. Acquisition, rehabilitation and new
construction are the highest priority, then transitional housing operations and maintenance, and
then funds for emergency shelters. The process will use County administration so the overhead
costs will be low. Tukwila already participates on the HOME Working Group, which will be
used to recommend funding projects to the Joint Recommendations Committee. A member from
Seattle will be added to the HOME group, since they are not currently represented there. The
funds will be used to help house people who are at or below the 50% of median income. Need
shall be determined by the 2000 census of people paying over 30% of their income for housing.
Planning to meet future affordable housing needs will also need to be included in the funding.
Recommend interlocal agreement to Regular Meeting.
2. Contract with Charles River Associates Dan Brand who works for Charles River
Associates is one of the foremost experts in the country about transit ridership issues. He has
worked on the City's behalf on Sound Transit issues about parking on S. 154 /TIB. A new
contract for his work is $25,000 to help peer review Sound Transit's proposals about parking that
are based' on their ridership forecasts. Recommend contract to COW.
3. Interactive Voice Response Telephones Permit staff has been using an automated computer
program called Permits Plus to track permits. This year's budget included funding to upgrade to
a voice response telephone program whereby contractors or people doing permit work can call
the system at any time to request an inspection, cancel inspection requests, and hear the results of
inspections. The committee wanted to be sure people didn't have to use the system if they
preferred to talk to a person, which Steve said they could do. Steve thought it would make
customers happy, as well as be easier on staff. Recommend agreement for system to COW.
4. Foster Golf Course Work In April the City let a contract for work on the golf course to be
done in conjunction with the clubhouse work. Holes 1, 2, 8, and 9 and the teaching and practice
greens were all improved, and the grass is starting to grow on all of them. Mike said the project
was completed within budget, though there were five change orders. The change orders had
mostly to do with irrigation and soils condition, and some were related to the dirt left over from
the clubhouse that the contract had to find a new use for because it came later than originally
expected. The final contract price was $354, 660.80. Recommend acceptance of Golf Course
nroiect as complete to consent agenda of a Regular Meeting.
COUNCIL AGENDA SYNOPSIS
1 1
1908 1 1
1 1
I Timeline:
Sponsor's Summary:
1 Meeting Date 1
1 10/20/03 1
Initials
Prepared by 1 Mayor's review 1 Council review 1
ARD I /tyL'- 1 Ce-fi.
1
%r Ai. n o t i i l /�l
I CAS Number: 03-135 I Original Agenda Date: 10/20/03
1 Agenda Item Title: Canceling the past due accounts receivables and resolution returned checks write offs.
I Original Sponsor: Council Admin. X
Approve at October 20, 2003 Regular Meeting
See attached Staff Report
Recommendations:
Sponsor: Approve as submitted
Committee: Finance Safety Committee agreed to move forward at October 6, 2003 meeting.
Administration: Same as sponsor
1 Cost Impact (if known): $18,974.00
I Fund Source (if known): See Attached
Meeting Date 1
10/20/03 I
1 0- 20 03
rc.3' *'•I% a /i'i
Action
Staff Report from Ocotber 2, 2003
Finance Safety Committee meeting from October 6, 2003
Resolution. Final format.
ITEM No.
i
analar
Meeting Date Attachments
MEMORANDUM
To: Mayor City Council
From: Alan R. Doerschel (2 R J
Date: October 2, 2003
Subject: CANCELLATION OF ACCOUNTS RECEIVABLE
The annual proposed resolution totaling $18,974.01 reflects amounts deemed
un- collectible. The items listed have been through the City's collection
program and have not been successfully resolved. Although we are writing
them off the "official" City books, these amounts will still be subject to
collection. False alarms account for $450.00, NSF checks $6,969.30 of which
$6,710.30 is for the Loews Theatre bankruptcy. All others total $11,554.71.
Of the $11,554.71 total, $5,515.12 is for a claim involving the damage of City
property and it appears we probably cannot recover our costs. The funds
affected will be properly adjusted.
The process for tracking accounts receivable is quite thorough. The steps
below are followed prior to the attached write -off resolution:
Invoice is sent to recipient by the Finance Department, payable in 30
days.
A second notice is then sent specifying due date before receivable is
forwarded to collection agency.
Collection agency sends a series of three letters for the original amount
due, with the final letter advising that legal action will be taken if
payment is not made. If there is no response from debtor after the first
letter in the series, the debt is then reported to the National Credit
Bureaus.
Collection agency then pursues legal action after the debtor is given a
final opportunity to dispute the claim. This includes attaching checking
accounts, garnishments, lawsuits and other legal methods.
The items on the proposed resolution reflect those that have been through the
process above and receivables are still due with the likelihood of collection
being very low. We do collect amounts after write -offs, but very seldom.
The City cannot revoke or deny a business license for non payment of an
accounts receivable claim.
Finance and Safety Committee
October 6, 2003
Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson
Alan Doerschel, Rhonda Berry, Lucy Lauterbach
1. Refinancing 1994 Bond Issue In 1994 the City issued bonds for building a new community
center and fire station. The committee considered a new bond to replace those older bonds at a
lesser rate that will save the City money. This was not done with the other recent bond to avoid a
limit for the bonding. A chart showed savings of about $26,000 each year until the bonds mature
in 2014. This will be handled in the same manner as the recent bond, with the final interest
numbers being added on the night of the Council meeting the bond is on the agenda..
Recommend bond to COW.
2. Cancellation of Accounts Receivable Each year the City gives up on collecting some
revenues owed it because neither the city nor the collection agency is able to get the funds. The
largest bill is owed by Loews Theater, which went bankrupt. Another large fee was from David
L. Wilson, who damaged city property (sewer facility) and is not able to pay the cost. Alan said
the $18,974 amount is about what is has always been. Recommend issue to COW.
3. Write Off of Warrants, Checks and Gift Certificates Just as the City is owed some monies
it cannot collect, so do some people not cash city certificates or small checks. The largest credit
balances come from the court, and golf course certificates are also often unused. After
understanding how that happens, the committee recommended the resolution. Recommend
resolution to COW.
4. Witness Fee Increase Because the current level of funding witnesses is 5200 every two
week period, it is often not enough, and court personnel have to come to Finance for more
funding. By raising the amount to $500, it should allow the court to pay witness vouchers as they
get them. Alan will need to do a budget amendment. Recommend increase in revolving fund to
COW.
5. 2003 Budget Amendment Alan went through the items in the budget amendment. They
have all but one been to Council before. On the revenue side, a grant for Foster playground came
in, and in the spring some summer help was hired to help clean the parks. There was a large
payoff of unused vacation/sick leave for John McFarland who was a PERS 1 employee. Extra
funds for ACC and for the DC lobby firm of Michelle Guigere who was re -hired after the first of
the year added costs. Funds were added to demolish the burned house on Poverty Hill (the
money will be put as a lien against the house). We got money from six cities for V -Net, as we are
the financial city for that fund now. The proceeds and expenditures from the bond recently
passed are included, as are costs for the new bond being considered now. Recommend
ordinance to COW.
6. Lodging Tax Advisory Board Two new members are being added to the LTAB, bringing the
number on the Board to 9. Alan said the new members should be good additions: one is from the
Doubletree and one from Starfire, so a contributor and beneficiary balance one another. An
ordinance will be needed to make the formal change. Recommend issue to COW.
l_
"feu
1)
Committee chair approval
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ORDERING THE CANCELLATION OF PAST DUE
ACCOUNTS RECEIVABLE AND RETURNED CHECK WRITE -OFFS.
WHEREAS, certain receivables and checks have been deemed uncollectible after
efforts by the City and a collection agency have been unsuccessful; and
WHEREAS, the City will continue to pursue these receivables when practical;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Miscellaneous Accounts Receivable. The total of $18,974.01 is
deemed uncollectible. See Attachment A.
PASSED BY THE CITY COUNCIL OF THE C1TY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2003.
ATTEST AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
City of Tukwila
Washington
Resolution No.
Pam Carter, Council President
APPROVED AS TO FORM:
Filed with the City Clerk
B Passed by the City Council
Office of the City Attorney Resolution Number
Write Offs 10/9/03
1 11/30/01 I IAM PM Prestige Station
09/19/011 Alexa Berlow
07/25/02; Best Buy
11/07/011 I Best Cafe and Teriyaki
1 12/17/01 'Consolidated Property Mgmt.
1 02/28/02 Construction Associates, Inc.
1 07/29/02 Construction Associates, Inc.
1 03/29/02 David L. Wilson
12/31/01 'Steve Forman
04/10/02 1 Futon Gallery
04/23/02 I Futon Gallery
05/09/02 I Futon Gallery
1 02/28/02 I Robert Holman
1 02/28/02 I Lamar E. Jones
1 05/23/02 I La Rochelle Apartments
1 07/29/02 'Tina La Rosa
1 08/08/02 :Bill Lipscomb
11/14/01 lOreck Floor Care Center
12/31/01 IParkside Office Building
1 01/16/02 IParkside Office Building
05/17/02 IRodriguez Market
02/19/02 Superior Glass
11/21/01 'Texaco Southcenter, Inc.
1 10/31/01 'Williams Communications
01/17/021 Wilsons -The Leather Experts
Miscellaneous Total I
04/04/02 Greg Deano
04/04/02 Greg Deano
10/31 /01 Fiber Cable
12/31/01 Fiber Cable
01/18/02 Globix
09/27/01 Golden Nugget Restaurant
10/31/01 Jo -Ann Etc.
10/31/01 Minute Man Press
11/29/01 Whitfield Morris
12/10/01 Whitfield Morris
1 03/26/021 Whitfield Morris
1 04/04/02 Whitfield Morris
1 04/04/02 Whitfield Morris
04/04/02 Whitfield Morris
10/31/01 Saybolt, Inc.
10/31/01 William Shaughnessy Res.
08/06/02 Sylvia's Video Store
07/10/02 'Tukwila Mini Mart
False Alarm Total
02/20/011 Loews Theater Mgmt. Corp
04/02/02 Deborah A. Williams
04/30/02 Christine George Foster
1 05/29/02 Jedd Wesley Tomlinson
ATTACHMENT A as of 10/13/03
MISCELLANEOUS'"
1 R11242 I
1
I R07166 I
R11229
R12269
M -0214
M -0714
M -0303
M -1222
R04093
R04099
R05116
M -0216
M -0218
R05126
M -0716
R08182
R11230
R12279
R01018
R05121
R02049
R11235
M -1017
R01008
General 40.00
General 1 M-0902
0902 355.46
General 17.00
General 40.00
General 40.00
General 198.99
General 443.18
Water 5,515.12
General 1,045.68
General 40.00
General 40.00
General 40.00
General 850.99
General I 1,923.19
General 30.00
General 179.10
General 40.00
General 40.00
General 40.00
General I 40.00
General 40.00
General 40.00
General 40.00
General I, 461.50
General 14.50
11,554.71
FALSE ALARMS
General F -0414 1 25.00
General F -0415 25.00
General F -1016 J 25.00
General F12127 1 25.00
General F -1027 25.00
General F -0929 25.00
General F -1039 25.00
General F -1050 25.00
General F -1136 25.00
General F -1256 25.00
General I F -0321 I 25.00
General I F -0433 I 25.00
General 1 F -0434 25.00
General F -0435
General F -1063
General F -1067
General F -0867
General F -0760
RETURNED CHECKS
Finance I 201973 1 6,710.30
TCC I 589 I 27.00
Golf I 1470 I 25.00
Golf L 1251 I 25.00
rage 1
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
'To Evergreen Prof.
1To Evergreen Prof.
ITo Evergreen Prof.
ITo Evergreen Prof.
ITo Evergreen Prof.
ITo Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
Restitution thru Pro
Write off per ARD
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
Fire Dept shows as
To Evergreen Prof.
Payment in dispute
To Evergreen Prof.
ITo Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
To Evergreen Prof.
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
s Atty Office
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
vacant lot
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
Recoveries
25.00 1 To Evergreen Prof. Recoveries
25.00 1 To Evergreen Prof. Recoveries
25.00 I'To Evergreen Prof. Recoveries
25.00 1 ITo Evergreen Prof. Recoveries
25.00 I ITo Evergreen Prof. Recoveries
450.00
Bankruptcy filed 02/15/01
To Evergreen Prof. Recoveries
To Evergreen Prof. Recoveries
To Evergreen Prof. Recoveries
07/16/021 IChrepMaung
07/22/02 Oregon Mutual Insurance Co.
08/14/02 Tiffany D. Hicks
Returned Check Total
WRITE -OFF GRAND TOTAL
wroff03
ATTACHMENT A as of 10/13/03
TCC
Police
TCC
1077 I 64.00 1 ITo Evergreen Prof. Recoveries
D615637 I 4.00 IToo small for collection
1548 114.00 ITo Evergreen Prof. Recoveries
6,969.30
18,974.01
Page 2
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review 1
10/20/03 ARD 1 ha.L/•- 1 1
CAS Number: 03-136 I Original Agenda Date: 10/20/03
Agenda Item Title: Resolution for Annual write off of outstanding warrants, checks, credit balances and gift
certificates.
I Original Sponsor: Council Admin. X
I Timeline: Approve at October 20, 2003 Regular Meeting
Sponsor's Summary: Annual write off. See Attached Report
Recommendations:
Sponsor: Approve as submitted
Committee: Finance Safety Committee agreed to move forward at October 6, 2003 meeting.
Administration: Same as sponsor
I Cost Impact (if known): CANCEL WARRENPS CHECKS
I Fund Source (if known): See Attached
Meeting Date
10/20/03
Meeting Date
EP. AL., IN THE AMP. OF $5,066.34
Action
Attachments
10/20/03 I Staff report dated October 1, 2003
I Minutes from the October 6, 2003 Finance Safety Committee meeting
Resolution. Final format.
ITEM No.
To: Mayor Steven M. Mullet
From: Alan R. Doerschel, Finance Director L!`,,//��
0
Date: October 1, 2003
Subject: Annual Write -Off of Outstanding Warrants, Checks, Credit
Balances and Gift Certificates
The attached proposed resolution will write off a total of $5,066.34.
General Fund:
Municipal Court Items
Community Center Credit Balance
Warrants /Checks Cancel
General Subtotal
Sewer Fund:
Warrant Canceled 12.37
Golf Course:
Gift Certificates Canceled
Grand Total
$2,033.00
100.00
1,351.97
$3,484.97
1,569.00
$5,066.34
Once the City cancels these outstanding items, the amounts will be
returned to the General and Sewer Utility funds respectively.
Finance and Safety Committee
October 6, 2003
Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson
Alan Doerschel, Rhonda Berry, Lucy Lauterbach
1. Refinancing 1994 Bond Issue In 1994 the City issued bonds for building a new community
center and fire station. The committee considered a new bond to replace those older bonds at a
lesser rate that will save the City money. This was not done with the other recent bond to avoid a
limit for the bonding. A chart showed savings of about $26,000 each year until the bonds mature
in 2014. This will be handled in the same manner as the recent bond, with the final interest
numbers being added on the night of the Council meeting the bond is on the agenda..
Recommend bond to COW.
2. Cancellation of Accounts Receivable Each year the City gives up on collecting some
revenues owed it because neither the city nor the collection agency is able to get the funds. The
largest bill is owed by Loews Theater, which went bankrupt. Another large fee was from David
L. Wilson, who damaged city property (sewer facility) and is not able to pay the cost. Alan said
the $18,974 amount is about what is has always been. Recommend issue to COW.
3. Write Off of Warrants. Checks and Gift Certificates Just as the City is owed some monies
it cannot collect, so do some people not cash city certificates or small checks. The largest credit
balances come from the court, and golf course certificates are also often unused. After
understanding how that happens, the committee recommended the resolution. Recommend
resolution to COW.
4. Witness Fee Increase Because the current level of funding witnesses is $200 every two
week period, it is often not enough, and court personnel have to come to Finance for more
funding. By raising the amount to $500, it should allow the court to pay witness vouchers as they
get them. Alan will need to do a budget amendment. Recommend increase in revolving fund to
COW.
5. 2003 Budget Amendment Alan went through the items in the budget amendment. They
have all but one been to Council before. On the revenue side, a grant for Foster playground came
in, and in the spring some summer help was hired to help clean the parks. There was a large
payoff of unused vacation/sick leave for John McFarland who was a PERS 1 employee. Extra
funds for ACC and for the DC lobby firm of Michelle Guigere who was re -hired after the first of
the year added costs. Funds were added to demolish the burned house on Poverty Hill (the
money will be put as a lien against the house). We got money from six cities for V -Net, as we are
the financial city for that fund now. The proceeds and expenditures from the bond recently
passed are included, as are costs for the new bond being considered now. Recommend
ordinance to COW.
6. Lodging Tax Advisory Board Two new members are being added to the LTAB, bringing the
number on the Board to 9. Alan said the new members should be good additions: one is from the
Doubletree and one from Starfire, so a contributor and beneficiary balance one another. An
ordinance will be needed to make the formal change. Recommend issue to COW.
..0 Committee chair approval
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ORDERING THE CANCELLATION OF OUTSTANDING
MUNICIPAL WARRANTS, CHECKS, CREDIT BALANCES, AND GIFT
CERTIFICATES.
WHEREAS, the State of Washington, Department of Revenue Unclaimed Property
Section, for the reporting year 2003 requires a two-year dormancy period of
outstanding warrants, checks, credit balances, and gift certificates ending June 30, 2001;
and
WHEREAS, RCW 39.56.040 requires municipal warrants not presented one year of
their issue date be canceled by passage of a resolution; and
WHEREAS, the City Finance Department has made all reasonable attempts to
resolve the non collection of outstanding unredeemed warrants, checks, credit
balances, and gift certificates; and
WHEREAS, the City Council of the City of Tukwila wishes to cancel all
outstanding unclaimed warrants, checks and credit balances issued prior to July 1,
2002, and gift certificates issued prior to July 1, 2001;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council declares the cancellation of warrants, checks, credit
balances, and gift certificates, as detailed on Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED:
Office of the City Attorney
OvfT WARRANTS 2003.000
City of Tukwila
Washington
Resolution No.
Pam Carter, Council President
jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
ID NUMBER DATE
000 General Fund
Various Various
12118 12/27/00
229334 07/02/01
231215 09/17/01
10894 09/25/01
1400 10/08/01
10911 10/11/01
10924 10/26/01
10974 01/11/02
12960 02/04/02
11035 03/08/02
1260 03/18/02
11063 04/29/02
11082 05/24/02
402 Sewer Utility Fund
12696 09/20/01
Attachment "A"
u nR v
gift)** VENDOR AMOUNT
Aggregate- Various (under $50)
Green River Construction
Intl Conf of Bldg Officials
Peter N. Taylor
Jack L. Llewelyn
Eschelon Telecom, Inc.
Chea Choy
Phuoc Dai Ho
Letia M. Mitchell
Dept. of Social Health Services
(Division of Child Care Early Learning)
Jason English
Dorothy Plueger
Jesus A. Camacho
Korina Tones Salgado
General Fund Total:
$280.07
$525.00
$60.00
$526.90
$350.00
$50.00
$260.00
$50.00
$153.00
$100.00
$560.00
$50.00
$210.00
$310.00
$3,484.97
Estate of George Thornton $12.37
411 Foster Golf Course
Seventy one (71) miscellaneous gift certificates $1,569.00
GRAND TOTAL: $5,066.34
26th Daylight
Savings Time
Ends
Nov.
4th General
Election Day
1l th Veterans
Day (City offices
closed)
27th 28th
Thanksgiving
break (City
offices closed)
Dec.
25th Christmas
Day
(City offices
closed)
Tentative Agenda Schedule
3
Appointments:
Equity Diversity
Commission:
>Falicia Green, Pos.
#2, term expires
7/31/05 (fills
vacancy);
>Tracy Salas, Pos.
#8, term expires
7/31/03 (fills
vacancy)
1
SEE AGENDA PACKET
FOR THIS WEEK'S
AGENDA.
10 17 24
Public Hearing:
Proposed 2004 Budget
Financial Planning
Model
8
15 22
29
5TH MONDAY
OF THE MONTH;
no Council
Mtg scheduled
Weekly Meeting Community Events Calendar
Finance Safety,
5 PM
>City Council
Regular,
7 PM
➢Transportation,
5 PM
>City Council
COW, 7 PM
+Tukwila Citizen
Patrol, 7 PM
>Utilities,
4 PM
(PLEASE
NOTE
SPECIAL
TIME)
Affairs
Parks,
5:15 PM
+Open House-
Sound Transit's
Link Light Rail
Project; 6 -8 PM;
Foster HS
➢Planning Cmsn, 7 PM
ifianaltaklaihniMaCanntittltMlfitic VA,
+Tukwila
Community Cares
Network, 9 AM
•at
Cascade View Park
Dedication, Noon
1 PM; refreshments
provided; 14211-
37th Av. So.; call
P &R 206 -767-
2342 w /questions.
Arts Commission (1st Tue), 5 PM. TCC, contact Nancy Kennedy%Bruce Fletcher 206- 767 -2342.
City Council Committee of Whole (COW) Meeting (2nd 4th Mon), 7 PM. Council Chambers.
Community Affairs Parks Cmte (2nd 4th Tues), 5:15 PM. Conf Rm #3.
Finance Safety Cmte (1st 3rd Mon), 5 PM. Conf Rm #3; 10/20 Mtg: 1) Review of 2004 Proposed Budget; 2) Third Quarter
Reports.
City Council Regular Meeting (1st 3rd Mon), 7 PM. Council Chambers. (1st Mon of month: Intro of new employees.)
Transportation Cmte (2nd 4th Mon), 5 PM. 6300 Southcenter Blvd, Conf Rm #1.
Utilities Cmte (1st 3rd Tues), 5:15 PM. 6300 Southcenter Blvd, Conf Rm #1; 10/21 Mtg (4 PM): A) Consultant Selection
Agreement for Cascade View Drainage Improvements Project; B) Proposed 2004 CIP Budget; C) 2003 Third Quarter Report.
Civil Service Commission (2nd Mon), 5 PM. Conf Rm #3. contact Bev Willison 206- 433 -1844.
Community Oriented Policing Citizens Advisory Board (COPCAB) (2nd Wed), 6:30 PM. Conf Rm #5, contact Marja Murray
206 -433 -7175.
Equity Diversity Cmsn (1st Th), 5:15 PM. Showalter Middle School Library. call Lucy Lauterbach 206433 -1834.
Human Services Adv. Brd (every other 2nd Fri), 10 AM, Human Srvcs Conf Rm, call Evie Boykan 206433 -7180.
Human Services Providers. 11:30 AM: 3/21.6/20.9/19. 12/5 (tentative). TCC, call Evie Boykan 206433 -7180.
Parks Commission (3rd Wed), 5:30 PM. TCC Sr. Game Rm. contact Nancy Kennedy/Bruce Fletcher 206- 767 -2342.
Planning Commission/Board of Architectural Review (Public Hrg on 4th Th; Nov Dec 2nd Th), 7 pm
Council Chambers, contact Wvnetta Bivens 206 431 -3670.
Sister Cities Cmte, 7 PM. TCC, contact Lucy Lauterbach, 206 433 -1834.
+Apartment Mgrs' Network Lunch (3rd Wed), 11:30 AM. (brine own lunch). TCC. contact Robbie Bums 206- 242 -8084.
4-Chamber of Commerce, Tukwila Community Affairs "Chamber Luncheon" (1st Tue).. Noon. Chamber Offices.
contact Nancy Damon 206 -575 -1633.
+Chipper Days, sponsored by the Washington State Dept. of Agriculture, (3rd Sat).. 10 AM. Foster HS Main Parkine Lot.
Chipper Days help you dispose of prunings and other plant materials that can't be removed from the Longhorned Beetle
quarantine area. Drive your truckload of materials to the parking lot and we'll help unload, chip, and dispose of it free
of charge. Be sure to bring ID w /quarantine area address.
+Domestic Violence Task Force (3rd Th), Noon -2 PM. Conf Rm #5, contact Evie Boykan 206 433 -7180 or
Keith Haines 206- 433 -1827.
+Hwy 99 Action Cmte (2nd Tue), 7 PM. TCC, contact Keith Haines 206 433 -1827.
+Tukwila Citizen Patrol (4th Mon), 7 PM. TCC. contact Everett Parr 206- 762- 9219/Roy Steinauer 206 243 -9191,
email: Tukcp @hotmail.com.
+Tukwila Community Cares Network (4th Wed), 9 AM. Suite 212 Conf Room, contact Michael Silver 206- 901 -8000.