Loading...
HomeMy WebLinkAboutCOW 2003-11-10 COMPLETE AGENDA PACKET4. REPORTS 5. MISCELLANEOUS 6. EXECUTIVE SESSION 7. ADJOURNMENT Tukwila City Council Agenda COMMITTEE OF THE WHOLE Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez Pam Carter, Council President Pamela Linder Richard Simpson Monday; 7 PM Tukwila City Hall; November 10, 2003 Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. CITIZEN COMMENT/ At this time, you are invited to comment on items not included on CORRESPONDENCE this agenda. To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. SPECIAL ISSUES a. Proposed resolution repealing Resolution 1414 and setting new recreation and aquatic program fees. b. Discussion regarding the Council retreat location. c. Continued review of the Proposed 2004 Budget (please bring your copy of the proposed budget). a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice by calling the City Clerk's office 206- 433 1800 /TDD 206 248 -2933. This notice is available in alternate formats for those with disabilities with advance notice and is also available at http://www.ci.tukwila.wa.us. Tukwila Council meetings are audio taped. CAS Number: 03-141 Agenda Item Title: Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if I FUtfdvSburce (if known): I 11 -10 -03 I I I 11 -10 -03 COUNCIL AGENDA SYNOPSIS Meeting Date I Prepared by I 11 -10 -03 1 T. Thomas I I I I I Initials Mayor's review I Council review se. Benda Date: 11 -10 -03 Proposed Resolution Amending Recreation Fee Schedule ITEMNO. o Council Admin. Parks Recreation Department Proposed acceptance of fee resolution at the Nov. 17, 2003 Regular meeting. The Parks and Recreation Department requests authorization to repeal Resolution #1414 and seeks Council acceptance of a newly proposed resolution. Said proposed resolution contains simplified language, includes (both) Recreation and Aquatic Program fees, gives the Parks and Recreation Director authorization to set fees, and maintains a review of fees, annually, by the Parks Commission and Community Affairs and Parks Committee. Accept newly proposed fee resolution. Community Affairs Parks Committee reviewed and approved sending the proposed resolution to the COW on 11- 10 -03. Same as sponsor. Attachments Memorandum to Mayor Community Affairs Parks Committee dated 10 -23 -03 Minutes Community Affairs and Parks Committee dated 10 -28 -03 Resolution 1414 Copy Proposed Resolution Draft format City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor MEMORANDUM TO: Mayor Mullet Community Affairs Parks Committee FROM: Bruce Fletcher, Director of Parks Recreation DATE: October 23, 2003 SUBJECT: Recreation Fee Resolution Each quarter, the Recreation and Aquatics divisions offer programs, classes and events that require participant fees to offset costs. Resolution No. 1414, adopting policies for setting recreation fees, was passed in January 1999. We request that the Council consider updating that resolution. It is our practice to keep fees fair and affordable to city residents. Recreational opportunities are among the many benefits that the City provides and Tukwila citizens enjoy. At the same time, we must be in a position to offset costs with program revenues. We have been very successful in setting fees that are extremely competitive with neighboring municipal recreation departments, and feel that it is important to keep customers corning back year after year. Our proposed resolution attempts to simplify definitions and to make our policies easier to understand and implement. With new classes each quarter (and many times each month) it is necessary to set new fees frequently. In order to accomplish this, we request that the Parks and Recreation Director be allowed to set fees subject to periodic review by the Parks Commission and the Community Affairs and Parks Committee. The draft fee resolution has been reviewed by the Parks Commission and recommended for approval. I would like the Community Affairs and Parks Committee to review the proposed resolution and make a recommendation to the full Council as appropriate. Cc: Rhonda Berry Rick Still Tracy Thomas Phone: 206 -433 -1800 City Hall Fax: 206- 433 -1833 www.cttukwila.wa.us Community and Parks October 28, 2003 Present: Joan Hernandez, Chair; Joe Duffle, Jim Haggerton Paul Surek, Rick Still, Tracy Thomas, Alan Doerschel, Bruce Fletcher, Steve Lancaster, Ryan Partee, Brian Shelton, Gail Labanara, Marty O'Brien, Rhonda Berry, Lucy Lauterbach Recreation Fee Resolution A resolution passed early in 1999 gave the Parks Director the authority to set fees for park programs. He was asked to report fees yearly to the Parks Commission and to the Community and Parks Committee. A new draft resolution that simplifies and includes some programs left out before, also emphasizes keeping fees fair and competitive. The resolution clarifies that the Director sets fees. Tracy said people shop around for rec services, so Tukwila needs to remain competitive if we want people to use the center. Jim stated he thought the rates were an administrative matter, and not a policy issue the Council should concern itself with. He said he did not want to micromanage. Send the resolution to COW with no recommendation. Budget Review The Committee completed their reviews of the Parks and Trails, and Golf CIPs and the DCD and Recreation budgets. Completed Budget Review. Third Ouarter Reports The Committee had a few comments or general questions, and completed their review of the third quarter reports. Information. Committee chair approval Section 2. General Policies. RECFEES.DOC 1/14/99 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING POLICIES FOR SETTING FEES FOR THE CITY'S RECREATION PROGRAMS AND CLASSES; AND REPEALING RESOLUTION 1053. WHEREAS, the City Council desires to adopt recreation fees that are both fair to participants and fiscally responsible from the City's viewpoint; and WHEREAS, recreation programs and classes are important to the health and well being of the community; and WHEREAS, Tukwila has a full range of programs and classes, and those should all be equitable on their own and with one another; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Definitions. A. Age groups. 1. "Youth" includes children under the age of 12. 2. "Teen" includes persons aged 12 -17. 3. "Adult" includes persons aged 18 -54. 4. "Senior adult" includes persons aged 55 and over for most activities; for some classes the age eligible for reduced class fees will be age 62 or over. B. Costs. 1. "Direct costs" are those costs directly related to the specific operation of the activity, such as balls, field or building rental, umpires and trophies for ball leagues, or instructor wages and supplied materials for an oil painting class. 2. "Indirect costs" are costs included as part of the general operating expenses of all recreation programs, such as brochure printing, Tukwila Community Center rooms and utilities, and City staff wages and salaries. A. Overall program fees shall cover the percentages listed in the following sections. However, specific programs within each age group can vary according to program needs, participants' ability to pay, market rates for similar programs, and the availability of City funding. 13. In senior adult, teen and youth programs and activities, the Parks and Recreation Director or his /her designee may waive part or all of a fee in case of financial hardship. Such waivers shall be granted only occasionally and shall be used with great discretion. C. Fees and charges for all department programs will be reviewed yearly by the Parks and Recreation Director and by the Parks Commission, and shall be reported to the City Council's Community and Parks Committee. D. When fees are collected to cover program costs, they shall include the direct costs for operating the program. Indirect costs may also be used to calculate program costs, especially in adult classes and adult athletics programs. E. The City's scholarship program offered through the resident assistance program may waive up to 50% of the fees for Tukwila residents with financial hard- ships. Section 3. Class Fees. A. Class fees shall be kept as low as possible while allowing the City sufficient revenues to offer a variety of well- rounded programs. 13. All adult, youth, and senior adult (aged 55 -61) classes will be offered to the community on a "break even" basis to cover 100% of the direct operating costs. Section 4. Senior Adult Program Fees. A. Program and class fees shall be kept as low as possible. 13. Senior adult class fees shall cover a minimum of 50% of their direct operating costs, and those of senior adults aged 55 -61 shall cover 100% of their direct operating costs. C. No fees shall be charged for the regular social programs or for drop -in programs such as the exercise /fitness room. D. Use of the senior fitness room shall be free to Tukwila senior adults for up to three (3) hours per day, Monday, Wednesday and Friday. Other physical exercise activities may have fees which are less than regular adult fees. E. Special events and parties will not require fees unless special food is provided and paid for by the City. P. Seniors will pay 100% of the fees which cover expenses when trips and tours are provided by professional companies, or when additional fees are required for an activity. City. G. Senior adults are responsible for their own expenses on trips sponsored by the H. No fees will be collected for visiting general programs provided by the City, including nurse visitations at the community center and special events. Fees will he charged for van service for special purpose trips. I. Senior athletic league fees from outside the City shall cover 100% of their direct cost. Section 5. Teen and Youth Programs. A. Teen and youth program fees shall cover a minimum of 50% of their direct costs. RECFEES.DOC 1/14/99 C. Use of the weight room will require a minimal fee except during certain specified hours as determined by the Recreation Director or his /her designee. D. Teen and youth programs that involve an extra charge such as hiring a disc jockey or band for a dance, or special food for an event, will carry a fee to help offset these specific extra expenses. Section 6. Athletic League and Tournament Fees. A. Adult athletic league and tournament fees shall cover a minimum of 100% of their direct costs. B. Youth, teen, and senior athletic league fees shall cover a minimum of 50% of their direct costs. Section 7. Resolution 1053 is hereby repealed. PASSED BY THE CITY COUNCg. OF THE CITE OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this %`7 day of l tam-,,t a,4.c 1999. ,s ATTEST/AUTHENTICATED: I Q tt-i:Co N (sliar.f e E. Cantu, CMC, City Clerk APPROVED AS TO FORM: By: /77 .e' Office of the At rney Filed with the City Clerk: /1`- q? Passed by the City Council:- /9 Resolution Number /4/ a RECFEES.DOC 1/14/99 (19).' iiiL Fenton, Council President Section 1. Definitions. B. Costs: Section 2. General Policies. 12_) 0 LA C A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING POLICES FOR SETTING FEES FOR THE CITY'S RECREATION AND AQUATICS PROGRAMS, CLASSES, SERVICES AND FACILITIES; AND REPEALING RESOLUTION 1414. WHEREAS, the City Council desires to adopt recreation fees that are both fair_to participants and fiscally responsible from the City's viewpoint; and WHEREAS, recreation and aquatic programs, classes, services and facilities are important to the health and well being of the community; and WHEREAS, Tukwila has a full range of programs, classes, services and facilities, and those should all be equitable on their own and with one another; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: A. Age groups: 1. "Youth" means persons under the age of 18. 2. "Adult" means persons aged 18-54. 3. "Senior Adult" means persons age 55 and over. 1. "Direct costs" are those costs directly related to the specific operation of the activity, such as balls, field or building rental, umpires or trophies for sports leagues; or instructor wages and supplied materials for an oil painting class. 2. "Indirect costs" are costs included as part of the general operating expenses of all recreation programs, such as brochure printing, Tukwila Community Center rooms and utilities maintenance, and City staff wages and salaries. A. Specific program fees within each age group can vary according to program needs, participants' ability to pay, market rates for similar programs, and the availability of City funding. B. When fees are set for programs and activities, they shall include the direct costs for operating the program, and may also include indirect costs as determined by the Parks and Recreation Director or his/her designee. C. When additional funding through grants, donations or sponsorships is acquired for a program or activity, the fee for the program may be adjusted with approval from the Parks and Recreation Director or his/her designee. ReaeationFees 11/7/03 1 D. Fees and charges are set by the Parks and Recreation Director and are subject to periodic review at least annually by the Parks Commission and the City Council's Community and Parks Committee. E. The Parks and Recreation Director or his/her designee may waive part or all of a fee in case of financial hardship. F. Other fees and charges, such as deposit 'ate fees, and administrative processing fees, may be assessed for programs, acti 'es and services as deemed necessary by the Parks and Recreation Director or his/her L.esignee. G. An additional fee may be charged in addition to the program or activity fee for participants who reside outside of the Tukwila City limits or designated service area. Section 3. Resolution 1414 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST/AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Recreation Pees 11/7/03 2 Pam Carter, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: CAS Number: 03-142 a Original Agenda Date: Agenda Item Title: Discussion on Council Retreat location for 2004. Original Sponsor: Council X Timeline: I 11 -10 -03 I I I I I Administration: Same as sponsor. Cost Impact (if $2,400.00 annually I FOMd "Sburce (if known): General Fund. COUNCIL AGENDA SYNOPSIS Meeting Date I Prepared by 11 10 03 1 L. Lauterbach 1 1 1 Admin. Initials ayor's revie I Council review 1 1 1 11 -10 -03 ITEMNO. 3 Sponsor's Summary: Discuss the issue and decide on a retreat location for the year 2004. Recommendations: Sponsor: Same as sponsor. Committee: Finance Safety Committee reviewed the item October 20, 2003, and recommended the retreat be held at a location in Tukwila. achmenfs 11 10 03 Memorandum to the City Council, from Lucy Lauterbach, dated November 5, 2003. To: City Council From: Lucy Lauterbach Date: November 5, 2003 Subject: Council Travel Budget The full Council has never formally discussed the issue of whether the Council should move its January retreat from out of town to in -town. Because all budgets were to be held to a 4% increase this year, the Council's travel budget was reduced from $21,000 in 2003 to $17,000 proposed for 2004. (Miscellaneous expenses were also reduced.) With room costs over the past several years ranging around $135 plus a 12% tax, lodging costs have approximated 2,200 per retreat. Meals cost the same here as anywhere we have a retreat, and we would save the mileage cost of seven cars driving some distance to and from a retreat. Meals from people eating out on Friday night can be $100 total. Over the past three years the total cost of a retreat has averaged about $2,400. Having a retreat in town would cost some for a meeting room unless it were held at the Community Center or City Hall. Having breakfast, lunch and dinner in town would be comparable or slightly less than Whidbey or La Conner. The benefit of having a retreat in -town is that it would lessen costs and allow citizens to attend the meeting. It would also give you more time with your family at home. City staff could be invited if you wanted them to discuss a specific issue. The benefit of having it away is the longer socialization times of Friday night when no one has to drive after socializing together, and the more relaxed atmosphere of sitting around a meeting room or living room where the chairs are comfortable and the mood is businesslike without seeming too much like an every -day meeting. There seems to be a better chance of bonding as a group, though that's not always true. People are also more free to speak frankly than they sometimes are on city property because they're relaxed and open. The last time the Council held their retreat in Tukwila, they used the little log house off of Interurban Avenue. It did save money. The accommodations were less than comfortable, and at that time there were no new council members. No citizens attended the meeting. $3,000 will need to be cut from the travel amount that's being spent this year. Another way to make up that amount is to limit those going to national and state conferences in 2004, or to try to make many small savings by asking everyone to pay for a Friday night meal before a conference out of their own pockets, or drive a city car to meetings. Thus far it looks as if we'll spend all of our $21,000 in travel in 2003. 7908 COUNCIL AGENDA SYNOPSIS �%SOL it. ea, ..•yy Initials by d Meetin Date Pre are b aY or's revie Council review 8 P in 11 -10 -03 1 L. Lauterbach swim^ tea_ CAS Number: 03-138 Original Agenda Date: 10 -27 -03 Agenda Item Title: Review of the Proposed 2004 Budget and 2004 -2009 CIP ITEMNO. Original Sponsor: Council Admin. X Timeline: Sponsor's Summary: Review those budgets and capital plans which have been reviewed in Committee. Recommendations: Sponsor: Review budgets Committee: Finance Safety, Utilities and Transportation Committees have all reviewed various portions of the budgets. Administration: Same as sponsor. Cost Impact (if FUHtl"8burce (if known): 11 -10 -03 I I I I I Attachments 11 -10 -03 Memorandum to the City Council, from Lucy Lauterbach, dated November 5, 2003. To: From: Date: Subject: City Council Lucy Lauterbach November 5, 2003 November 10 Budget Review We'll make this review a little easy, as Alan is out of town and we don't want to get stuck. We're leaving out a few budgets committees have reviewed, but we'll cover them the following week. Police Department Administration Hotel/Motel Tax V -Net Contingency Fund Fire Equip Cum Reserve 1994 Bonds Patrol Special Services Investigation Gambling Crime Prevention Training Traffic Spec.ops; crime prevntn; 96 Training, traffic narratives Fire Department Administration Suppression Prevention Investigation 81 -85 135 136 -137 143 144 145 86 -87 88 -89 90 -91 92 93 94 95 97 -101 102 -103 104 -105 Training Facilities Hotel/Motel Tax V -Net Contingency Fund Fire Equip Cum Reserve 1994 Bonds 1999 Bonds 2000 Bonds 2003 Bonds Facility Replacemnt Fund Gen Gov't Improvements 106 -107 108 Special Operations 109 -111 Rescue& Emerg Medical Aid 112 -114 135 136 -137 143 144 145 146 147 148 152 -153 154 4th General Election Day 1l th Veterans Day (City offices closed) 27th 28th Thanksgiving break (City offices closed) Dec. 25th Christmas Day (City offices closed) Tentative Agenda Schedule 1st New Years Day (City offices closed) 19th M.L. King Day (City offices closed) 1 5 10 8 SEE AGENDA PACKET FOR THIS WEEK'S AGENDA. 17 24 Public Hearing: Proposed 2004 Budget and Financial Planning Model 15 22 12 20 (Tues) 26 29 5TH MONDAY OF THE MONTH; no Council Mtg scheduled Weekly Meeting Community Events Calendar NOVEMBER X: Community Event Information drstrrliiited by The.Offi'ce t filet* Clerk; Jane E. Cantu,,CMC, City Clerk; Bob Baker, CMC, Deputy City Clerk 10 Monday x .1 11 '1'.tius .1 1112' Wed :1 13 'Thursday 114 Friday 15 Sat 1 16 Sun *Veterans' Day* +MM'y 99 ➢Comm ➢Plannin g Human Chipper Affairs CANCELLED Services Day Parks, 5:15 PM (PLEASE NOTE DATE CHANGE) Service at TCC Entertainment 11:30 AM; Program Noon >Transportation, 5 PM >Civil Srvc Cmsn, 5 PM >City Council COW Mtg., 7 PM 7' 1'lll01 ➢Finance Safety, 5 PM >City Council Regular Mtg., 7 PM Action, CANCELLED VETERANS DAY, CITY HALL CLOSED COPCAB, 6:30 PM >Utilities, >Parks 5:15 PM Cmsn, 5:30 PM (5IX.hutsd 'i l +Domestic Violence Task Force, Noon +Apt Mgrs' Network, 11:30 AM >Joint Planning Cmsn/City Council work session TCC 5 PM for TUC/ TOD (RESCHEDULED FROM 10/16) Advisory Board, AM 10 at Jltm Sun. 44 Arts Commission (1st Tue), 5 PM. TCC. contact Nancy Kennedy/Bruce Fletcher 206 767 -2342. D. City Council Committee of Whole (COW) Meeting (2nd 4th Mon), 7 PM. Council Chambers. City Council Regular Meeting (1st 3rd Mon), 7 PM. Council Chambers. Community Affairs Parks Cmte (2nd 4th Tues), 5:15 PM. Conf Rm #3; (Wed, 11/12/03 Mtg, please note date change: Commute Trip Reduction contracts). Finance Safety Cmte (1st 3rd Mon), 5 PM. Conf Rm #3. Transportation Cmte (2nd 4th Mon), 5 PM. 6300 Southcenter Blvd. Conf Rm #1; (11/10/03 Mtg: Transportation Comprehensive Plan Revisions). Utilities Cmte (1st 3rd Tues), 5:15 Dm, 6300 Southcenter Blvd. Conf Rm #1. Civil Service Commission (2nd Mon), 5 PM. Conf Rm #3. contact Bev Willison 206- 433 -1844. Community Oriented Policing Citizens Advisory Board (COPCAB) (2nd Wed), 6:30 PM, Conf Rm #5, contact Marja Murray 206- 433 -7175. Equity Diversity Cmsn (1st Th).. 5:15 PM. Showalter Middle School Library. call Lucy Lauterbach 206 433 -1834. Human Services Adv. Brd (every other 2nd Fri), 10 AM. Human Srvcs Conf Rm, call Evie Boykan 206433 -7180. Human Services Providers, 11:30 AM: 3/21.6/20.9/19. 12/5 (tentative). TCC, call Evie Boykan 206433 -7180. Parks Commission (3rd Wed), 5:30 PM. TCC Sr. Game Rm, contact Nancy Kennedy/Bruce Fletcher 206- 767 -2342. Planning Commission/Board of Architectural Review (Public Hrg on 4th Th; Nov Dec 2nd Th), 7 PM Council Chambers. contact Wvnetta Bivens 206431 -3670. Apartment Mgrs' Network Lunch (3rd Wed), 11:30 AM. (brine own lunch). TCC. contact Robbie Burns 206 242 -8084. 4- Chamber of Commerce, Tukwila Community Affairs "Chamber Luncheon" (1st Tue). Noon. Chamber Offices. contact Nancy Damon 206 -575 -1633. Chipper Days, sponsored by the Washington State Dept. of Agriculture, (3rd Sat), 10 AM. Foster HS Main Parkine Lot. Chipper Days help you dispose of prunings and other plant materials that can't be removed from the Longhomed Beetle quarantine area. Drive your truckload of materials to the parking lot and we'll help unload, chip, and dispose of it free of charge. Be sure to bring ID w /quarantine area address. Domestic Violence Task Force (3rd Th), Noon -1:30 PM. Conf Rm #5, contact Evie Boykan 206 433 -7180 or Keith Haines 206- 433 -1827. Hwy 99 Action Cmte (2nd Tue), 7 PM. TCC, contact Keith Haines 206- 433 -1827. 4- Tukwila Citizen Patrol (4th Mon), 7 PM. TCC. contact Everett Parr 206 762- 9219/Roy Steinauer 206 243 -9191, email: Tukcp @hotmail.com.