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HomeMy WebLinkAboutCOW 2003-11-24 COMPLETE AGENDA PACKETCOMMITTEE OF THE WHOLE Monday, November 24, 2003; 7 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on COMMENT this agenda. To comment on an item listed on this agenda, please save your CORRESPONDENCE comments until the issue is presented for discussion. 3. SPECIAL ISSUES a. A resolution involving non represented salaries. b. An agreement with Penhallegon Associates Consulting Engineers (PACE), Inc., in the amount of $41,742.00, for professional design services to design upgrades to the Fort Dent Pump Station. c. An agreement with Penhallegon Associates Consulting Engineers (PACE), Inc., in the amount of $192,745.00, for professional design services to design the Strander Boulevard pipe replacement project. d. Addendum #2 to AG00 -029 with Gray Osborne, Inc., in the amount of $58,000.00 for additional design and construction work related to the Allentown water and sewer improvement project —Phase 2. e. Addendum #1 to AG01 -105 with AHBL, Inc., in the amount of $19,727.00 for final design of Foster Point neighborhood revitalization project. f. Transportation concurrency and impact mitigation fees. g. 2004 property tax ordinances: Levying the general taxes on all property, both real and personal, for the fiscal year commencing January 1, 2004. Increasing the regular levy from the previous year for the fiscal year commencing January 1, 2004, on all property, both real and personal. h. A resolution changing the name of South 96th Place to Museum of Flight Place. 4. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 5. MISCELLANEOUS 6. EXECUTIVE SESSION 7. ADJOURNMENT Tukwila City Council Agenda Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez Pam Carter, Council President Pamela Linder Richard Simpson Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice by calling the City Clerks office 206- 433 1800 /TDD 206 248 -2933. This notice is available at www.ci.Tukwila.wa.us, and also in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. CAS Number: 03-144 COUNCIL AGENDA SYNOPSIS Meeting Date 11/17/03 03 1` Prepared by vlj ITEM INFORMATION Original Agenda Date: 11/17/03 Initials ITEM NO. 1 Mayor's review 1 Council review I.J` 4 6 1 LL Fn it-- 1 1 Q? C. I I I 3,a Agenda Item Title: .Non- Represented Salary Study Original Sponsor: Council X Admin. Timeline: Approve at 11/17/03 Regular Meeting Sponsor's Summary: Council determined to review the non represented compensation system for the 2004 calendar. Administrative Services has conducted a review of the wage system for council consideration. Recommendations: Sponsor: Committee: To be determined at 11/17 Finance Safety Committee Mtg. Administration: Approve as presented Cost Impact (if known): I Fund Source (if known): 2004 General Fund CORD`:OF COUNCIL ACTION 11/17/03 Meeting Date APP_ E NDICES Attachments 11/17/03 I Memo from Mayor Mullet dated 11/13/03 (with attachments) I Proposed resolution (final format) Resolution No. 1506 11/24/03 IMemo from Mavor Mullet dated 11/13/03 (with attartmentsl L raft resolutinn RResolution 1506 F &S Cmte minutes dated 11/17/03. MEMORANDUM TO: Finance and Safety Committee FROM: Mayor Mullet 'So"' DATE: November 13, 2003 RE: Non Represented Wage /Benefit Schedule for 2004 Last fall the Council reviewed and approved the results of the Non Represented wage plan and made a decision to eliminate the merit program for the time being, provide a COLA in 2003, and to do a market study for implementation in 2004. The Council left open for consideration in 2003, how the wages for employees above the control point would be addressed for future wage increases. There was no commitment as to what the plan would be like beyond that point. Discussion was held regarding whether the plan was "working especially in light of the downturn in the economy. Once again, I provide you with a historical review of what has taken place regarding the Non Represented Salary Plan. Summer 1997: When the Non Represented wage study was conducted in 1997, the Council direction was that COLAs be eliminated from the plan. In order to maintain market parity and internal equity, it was recommended and approved that a wage study be conducted every two years. The study went into effect January 1, 1998, and covered 1998 and 1999. In addition,.a merit plan was adopted. The merit plan was an "all or nothing" approach in terms of dollars awarded. Summer of 1999: Historical Backeround A two -year follow -up wage study was conducted in 1999. The changes went into effect on January 1, 2000. This adjustment to the wage schedule covered 2000 and 2001. The schedule increased an average of 6 It was recommended and approved to modify the merit plan to allow awards in $50 increments, up to the maximum, for those receiving merit. Summer of 2002: A second two -year follow -up wage study was conducted in 2001. The recommended increase, in lieu of COLAs, covered 2002 and 2003. With the booming economy during 2000 and early 2001; many of the City's comparables had substantially increased their Non Represented wages. The average adjustment to the City's schedule was 11.2 The Council reviewed all the information and made a decision to approve the Non Represented wage increase based on the fact that the information provided was validated and in alignment with the adopted Non Represented wage plan. Summer of 2003 The Mayor and Council were and are concerned about the overall financial health of the City in the short and long term. It was requested that Administrative Services conduct a review of the wage system and provide options to the plan for consideration. Some options discussed included keeping the system the same, implementing annual COLA increases, getting rid of or maintaining some type of a merit program (not necessarily the same as has been in place), and on -going wage studies at intervals that support the City's overall compensation philosophy. The Council made the decision to provide a 1.71% COLA increase (90% of the CPI -W) to all non represented employees effective January 1, 2003, and directed Administrative Services to conduct a wage study in the summer of 2003 for implementation in 2004. A review of the status of the wages above the control point would be reviewed at that time to determine how those wages would be addressed. Basic Plan Elements The basic elements of the plan, which maintain the integrity of the system, are: 1) Decision Band Methodology for creating classifications. 2) Market analysis using comparable jurisdictions top step wage. 3) Regression line analysis to establish the Control Point for each DBM rating with a range of 25% and 60% used to establish the steps. 4) Steps below the Control Point are automatic as individuals move through the system. 5) A market adjustment is applied to individual classifications when new Control Point is 10% or more below the market. The demographics for 2004 based on implementation of the latest analysis shows the following placement of existing Non Represented employees on the wage schedule. A current summary of the placement of the number of employees at each DBM level is as follows: Below ControaPoint .•Control Point above Control Point l :2003 2004 =1003 2004 =2003 •�2004'. J r'J A.band 1 1 -0 0 S 1 1 •b a n d l:.w t 1 3 1 :C: band 444t1 3 =r:; g 5 �M 2. ,1 D band .'e. 4 r 5 s, °Z .t `7 �6 ,5,`'` 1 E1?bands:.= 2:; r '.2 2 r :iK_2 r 3. 3.:,I Recommendation Having reviewed various options presented by Administrative Services, it is my recommendation that the following actions be taken regarding the Non Represented wage plan for 2004: Keep the overall basic plan methodologies. Control point remains as is, reflecting the top -step average of the comparable jurisdictions based on market analysis, using the DBM regression model methodology. Continue to hold merit in abeyance. Employees below the control point will be placed according to the wage analysis results. Employees who were formerly above the control point and are placed onto the regular wage schedule will receive a total dollar amount that includes the salary schedule rate and a separate amount in order to have a total increase of 1.62 Employees who remain above the control point will receive a COLA wage increase based on the 90% of the CPI applied to the control point for their position on the salary schedule. (This will result in less than a 90% COLA increase, which brings these positions closer to being incorporated into the salary schedule.) (NOTE: The CPI -W for the Seattle- Tacoma Bremerton Area Semi Annual Average (first half of 2003 compared to first half of 200 2) is 1.8 (90% 1.62 In addition, Council has asked what the impacts are with having COLAs vs using the original practice of a market analysis applied every two years without COLAS. Comparisons have been made for all City employees groups for 1998 -2004, with an estimate made for 2005 (See Samples "A" and "B" attached). Sample "A" reflects the system as outlined on the proposed draft resolution. This provides for COLAs in odd numbered years and market adjustments in even numbered years. Sample "B" reflects a best effort estimate of what would have happened had the original practice of no COLAs and a market analysis every two years been retained. Viki and Alan will be available to meet with the Finance and Safety Committee to review this recommendation and answer your questions, including budget considerations. Cc: Department Heads 1 SAMPLE "A", SAMPLE WAGE INCREASES 1998 -2005 11 /13 /03 2003 2004 Avg What if Avg 2000 2001 2002 as of for 2005 as of Unit 1998 1999 2004 2005 3.5 2.5 COLA 23.86% 2.5% 26.36% 3.35 °l0 3 °!0 3.51 °l0 0 (min of 3.41% 33% placed Teamsters 3 c 10 2.5%) 6.0% 2434% 2.5% 27.2l% Fire $3% 4.5% 3.5% 3.51% 3.5% 2.5% COLA o 3 53% 3.4% 23%) COLA 25.7% 2.5% 28.2% Police 7% 2.25% 2.8% 4.5% 3.65% 3°10 3.67% 3.53!0 2.5% Gomm 0 90 7 10 of 4.4% 28.7% 2.5% 31.21 /u 6.2% -0- 11.2 /0 0% of Mkt 28.7% 2.5% 3.2% Non-Reps Based on CPI Mkt -0- Mkt CPI CPI+ Study 1.71% Study R 156 Study COLA COLA 2005. placed 1056. 2.2% COL Mkt 2006.) 5.2% 3% Teamsters 3 °l. 3.35 °f0 3l0 3.51% SAMPLE "13 WAGE INCREASES 1998 -2005 11/13/03 2002 2003 2004 Avg What if Avg Unit 1998 1999 2000 2001 as of for 2005 as of 2004 2005 3.5 2.5 (min of 3.41% 2.5% 94 2 3 3 2.5 2.5% placed 6.0% Fire 4.7 !0 4.5% 3.5% 3.51% 3.5% 2.5% COLA 24.71% 2 27.21% 0 (min of 3.53% 3.4% 2.5 Police COLA 25.7% 2.5% 28.2% 7% 2.25% 2.8% 4.5% 3.65% 3% COLA 25.7% 2.5 2 Comm 2.5% 6 8. 8.°l0 6.2% 11.2% 4.08% 3.58% Non -Reps CPI 0% 28.6% 26 Mkt Mkt (If had CP1+ Study stayed with 2.2 Study original placed method.) 5.2% DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING RESOLUTION NO. 1506, UPDATING AND CLARIFYING THE NON REPRESENTED EMPLOYEES' COMPENSATION PLAN AND ADOPTING THE NON REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY EFFECTIVE JANUARY 1, 2004. WHEREAS, the Tukwila City Council has conducted a review of the non- represented employees' compensation system that was originally implemented on January 1, 1998; and WHEREAS, the City Council recognizes that the current economic climate and forecasts are a consideration in actions that deal with compensation for employees; and WHEREAS, the City Council has made a determination to review the non represented compensation system for calendar year 2004; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following statements are established for the purpose of adopting the non represented employees' wages for 2004 and consideration for future years. 1. The following basic plan elements remain the same: a. Decision Band Methodology for creating classifications. b. Market analysis using comparable jurisdictions' top step wages. c. Regression line analysis to establish the Control Point for each DBM rating with a range of 12.5% and 30% used to establish the steps. d. Steps below the Control Point are automatic as individuals move through the system. e. A market adjustment may be applied to a position when the wage survey results establish a new control point which is ten percent (10 or more below the market and internal compression exists within the career ladder or where there is difficulty in recruiting and /or retaining qualified employees. The integrity of the Decision Band Method (DBM) is maintained, while recognizing a wage gap based on market conditions for a specific position. The market adjustment shall be calculated by taking the difference between the newly- established control point and the market average wage for the position, and applying it on top of the established salary range for the positions. This market adjustment shall be reviewed every two years as part of the salary study and may be eliminated or changed based on the results of the survey. 2. The current wage plan includes a COLA for those employees that remain above the newly established control point based on 90% of the Seattle- Tacoma Bremerton Area Semi Annual Average (first half of 2002 to first half of 2003, which is 1.8 for Non -rep salary 2003 11/20/03 -1 calendar year 2004. All employees who remain above the control point will receive a COLA increase, which is calculated on the salary schedule's control point. 3. The current wage plan provides a minimum increase of L62% to those employees who were previously above the control point, and are now placed onto the new salary schedule. 4. Starting in 2005, a COLA shall be applied each January 1 when a study has not been conducted, based on the Seattle- Tacoma Bremerton Area Semi- Annual Average (first half of calendar year to first half of following calendar year). 5. The City shall conduct an in -house market analysis of the non represented compensation system during the summer of 2005. The results of the analysis will be implemented on January 1, 2006. 6. The Decision Band method of job evaluation will be used to establish the relative internal value and relationship of all non represented jobs within the City of Tukwila. 7. Merit will continue to be eliminated from the plan at this time due to economic conditions as well as a desire that the wage schedule for non represented employees better reflect the wages offered by those jurisdictions determined to be comparable, and may be reconsidered as a plan element in subsequent years. 8. Step increases from the minimum to the control point for all positions shall be annually on the employee's performance review date. There will be no step increases during 2004 for any employee at or above the control point. Section 2. Non represented salary schedule and benefits summary. A. The non represented salary schedule, attachment "A" hereto, shall be approved, effective January 1, 2004. B. The non represented benefits summary, attachment "B" hereto, shall be approved, effective January 1, 2004. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Non -rep salary 2003 11/14/03 -2 Filed with the City Clerk- Passed by the City Council Resolution Number: Pam Carter, Council President CITY OF TUKWILA NON REPRESENTED SALARY SCHEDULE 2003 Classification Title Administrative Support Technician Office Technician Office Specialist Administrative Assistant Program Coordinator Management Coordinator Management Analyst Program Administrator Program Manager Administrative Manager Assistant Director Department Manager Department Administrator Department Head Department Director City Administrator Job Title Administrative Support Technician Personnel Technician Administrative Secretary Civ. Svc. Secretary/Exam. Deputy City Clerk Executive Secretary Legal Assistant Systems Administrator Personnel Assistant City Clerk Court Administrator Police Records Manager Legislative Analyst Personnel Analyst Public Works Analyst Internal Operations Mgr. Public Works Coordinator Asst. City Administrator Police Lieutenant Senior Engineer Building Official Asst. Parks Rec. Dir. Maint. Operations Mgr. Planning Mgr. Police Captain Deputy Community Dev. Director Asst. Fire Chief City Engineer Economic Development Director Admin. Services Director DCD Director Finance Director Parks Rec. Director Fire Chief Police Chief PW Director City Administrator Range Al2 B21 B22 B23 C41 C42 C43 D61 D62 D63 D72 E81 E83 E91 F102 ATTACHMENT A.-1 2004 Salary Structure (Monthly) DBM (Minimum) Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 All 2,968 3,061 3,154 3,247 3,340 Al2 3,183 3283 3,383 3,483 3,583 A13 3,402 3,508 3.614 3,720 3,826 821 3,538 3,671 3,804 3,937 4,070 B22 3,749 3,890 4.031 4,172 4,313 823 3 960 4,109 4,258 4,407 4,556 B31 4,137 4,318 4,499 4,680 4,861 B32 4,446 4,641 4,836 5,031 5,226 C41 4,605 4,790 4,975 5,160 5,345 5,530 C42 4,809 5,002 5,195 5,388 5,581 5,774 C43 5,012 5,213 5,414 5,615 5,816 6,017 C51 5,161 5,393 5,625 5,857 6,089 6,321 C52 5,456 5,702 5,948 6,194 6,440 6,686 D61 5,591 5,871 6,151 6,431 6,711 6,991 D62 5,789 6,078 6,367 6,656 6,945 7,234 D63 5,982 6,281 6,580 6,879 7,178 7,477 D71 6,107 6,442 6,777 7,112 7,447 7,782 D72 6,397 6,747 7,097 7,447 7,797 8,147 E81 6,501 6,826 7,151 7,476 7,801 8,126 8,451 E82 6,684 7,019 7,354 7,689 8,024 8,359 8,694 E83 6,874 7,218 7,562 7,906 8,250 8,594 8,938 E91 7,106 7,462 7,818 8,174 8,530 8,886 9,242 E92 7,387 7,757 8,127 8,497 8,867 9,237 9,607 F101 7,668 8,052 8,436 8,820 9,204 9,588 9,972 F102 7,949 8,347 8,745 9,143 9,541 9,939 10,337 ATTACHMENT B NON REPRESENTED EMPLOYEE BENEFITS SOCIAL SECURITY (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code. STATE -WIDE EMPLOYEE RETIREMENT SYSTEM (PERS): Retirement shall be provided as contained in Section 2.52.020 of the Tukwila Municipal Code. HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the Tukwila Municipal Code. SICK LEAVE: Sick leave shall be provided as contained in Section 2.52.040 of the Tukwila Municipal Code. MEDICAL INSURANCE: The City shall pay 100% of the premium for the regular full -time employee and all dependents under the City of Tukwila self insured medical/dental plan or Group Health Cooperative. Regular part-time employees shall be entitled to benefits on a pro -rata basis. DENTAL INSURANCE: The City shall provide 100% of the premium for the regular full -time employee and all dependents under the City of Tukwila self insured medical /dental plan. Regular part- time employees shall be entitled to benefits on a pro -rata basis. ,LIFE INSURANCE: For regular full -time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. VISION /OPTICAL/HEARING CARE: The City shall provide coverage for eye examinations, vision, optical and hearing care to non represented regular full -time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit, each year. Regular part-time employees and their dependents shall be entitled to benefits on a pro -rata basis. DISABILITY INSURANCE: The City shall provide 100% of the premium for regular full -time employees for a comprehensive long -term disability policy. VACATION: Following the 6th month of continuous employment, annual vacation leave of 6 full days (six, 8 -hour periods) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the 3rd, 4th, and 5th years. After 6 years, the employee shall be granted 1 day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384, or 48 days. Years of Service 0 -1 years 1 -2 years 3 -6 years 7 years 8 years 9 years *Six (6) full days will be Vacation Accrual 12 days* 12 days 15 days 16 days 17 days 18 days granted following the Years of Service 10 years 11 years 12 years 13 years 14 years 15 years 6th month of continuous Vacation Accrual 19 days 20 days 21 days 22 days 23 days 24 days (maximum) employment. UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Assistant Fire Chief, Police Records Manager, Police Lieutenant, Police Captain, Fire Chief, Police Chief. NON -REP EMP COMP PLAN 70-02.000 City of Tukwila Washington Resolution No. /56 in A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING RESOLUTION NO. 1480, UPDATING AND CLARIFYING THE NON REPRESENTED EMPLOYEES' COMPENSATION PLAN AND ADOPTING THE NON REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY EFFECTIVE JANUARY 1, 2003. WHEREAS, the Tukwila City Council has conducted a review of the non- represented employees' compensation system that was originally implemented on January 1, 1998; and WHEREAS, the City Council recognizes that the current economic climate and forecasts are a consideration in actions that deal with compensation for employees; and WHEREAS, the City Council has made a determination to clarify and revise the non represented compensation system for calendar year 2003 and review the system for calendar year 2004; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following statements are established for the purpose of adopting the non represented employees' wages for 2003 and consideration for future years. 1. The following bask plan elements remain the same: a. Decision Band Methodology for creating classifications. b. Market analysis using comparable jurisdictions top step wage. c. Regression line analysis to establish the Control Point for each DBM rating with a range of 25% and 60% used to establish the steps. d. Steps below the Control Point are automatic as individuals move through the system. e. A market adjustment may be applied to a position when the wage survey results establish a new control point which is ten percent (10 or more below the market and internal compression exists within the career ladder or where there is difficulty in recruiting and /or retaining qualified employees. The integrity of the Decision Band Method (DBM) is maintained, while recognizing a wage gap based on market conditions for a specific position. The market adjustment shall be calculated by taking the difference between the newly- established control point and the market average wage for the position, and applying it on top of the established salary range for the position. This market adjustment shall be reviewed every two years as part of the salary study and may be eliminated or changed based on the results of the survey. 2. The current wage schedule includes a 1.71% COLA, based on 90% of the Seattle- Tacoma Bremerton Area Semi- Annual Average (first half of 2002 to first half of 2001, which is 1.9 for calendar year 2003. All employees above the control point will receive the 1.71% increase on top of their 2002 wage. No further steps are available to these employees. 3. A COLA shall be applied each January 1, based on the Seattle- Tacoma- Bremerton Area Semi- Annual Average (first half of calendar year to first half of following calendar year). 4. The City shall conduct an in -house market analysis of the non represented compensation system during the summer of 2003. The results of the analysis will be implemented on January 1, 2004. Based on the outcome of the 2003 market analysis, it will be determined how wages for those employees currently above the control point will be handled in 2004. 5. The Derision Band method of job evaluation will be used to establish the relative internal value and relationship of all non represented jobs within the City of Tukwila. 6. Merit will be eliminated front the plan at this time due to economic conditions as well as a desire that the wage schedule for non represented employees better reflect the wages offered by those jurisdictions determined to be comparable, and may be reconsidered as a plan element in subsequent years. 7. Step increases from the minimum to the control point for all positions shall be annually on the employee's performance review date. There will be no step increases during 2003 for any employee at or above the control point. Section 2. Non represented salary schedule and benefits summary. A. The non represented salary schedule, attachment "A" hereto, shall be approved, effective January 1, 2003. B. The non represented benefits summary, attachment "B" hereto, shall be approved, effective January 1, 2003. PASSED BY THE C1TY COUNCIJ. OF THE OF WASHINGTON, at a Regular Meeting thereof this day of 2002. ATTEST /AUTHENTICATED: h.f 44 do f Jane E. Cantu, CMC, City Clerk OVED AS TO FORM: B Qt 1 Q Wo ,.rc Office of the City Attorney NON REPEMP COMP PLAN 10-02Doc 1 s fl 'H z Richard Simpson, Council President Filed with the City Clerk 02. Passed by the City Council:�Q Resolution Number:�(ii Attachment A CITY OF TUKWVILA NON- REPRESENTED SALARY SCHEDULE 2004 Classification Title Administrative Support Technician Office Technician Office Specialist Administrative Assistant Program Coordinator Management Coordinator Management Analyst Program Administrator Program Manager Administrative Manager Assistant Director Department Manager Department Administrator Department Head Department Director City Administrator Job Title Administrative Support Technician Personnel Technician Administrative Secretary Civ. Svc. Secretary /Exam. Deputy City Clerk Executive Secretary Legal Assistant Systems Administrator Personnel Assistant City Clerk Court Administrator Police Records Manager Legislative Analyst Personnel Analyst Public Works Analyst Internal Operations Mgr. Public Works Coordinator Asst. City Administrator Police Lieutenant Senior Engineer Building Official Asst. Parks Rec. Dir. Maint. Operations Mgr. Planning Mgr. Police Captain Deputy Community Dev. Director Asst. Fire Chief City Engineer Economic Development Director Admin. Services Director DCD Director Finance Director Parks Rec. Director Fire Chief Police Chief PW Director City Administrator Range Al2 B21 B22 B23 C41 C42 C43 D61 D62 D63 D72 E81 E83 E91 F102 0814 (Minimum) Rat881 Steo 1 Slept Step 3 Ste° 4 Sten 5 Step 8 Steo 7 A11 2,427 2,502 2,576 2,654 2,730 Al2 2,656 2,739 2,821 2,905 2,987 A13 2,884 2,975 3,085 3,155 3,246 821 3,047 3,161 3,275 3,389 3,504 822 3,271 3,393 3,516 3 838 3,761 823 3,495 3,628 3,757 3,887 4,019 831 3,694 3,556 4,018 4,179 4,341 832 4,024 4,200 4,378 4,552 4.727 C41 4.208 4,376 4,544 4,713 4,882 5,051 C42 4,421 4,598 4,776 4,953 5,131 5,308 C43 4,638 4,822 5,008 5,194 5379 5.566 051 4,807 5,023 5,239 5,458 5,672 5,888 C52 5,122 5,353 5,583 5,814 8,045 8,274 O 61 5,278 5,542 5,808 6,070 6,333 8,598 062 5,484 5,758 6,032 6,307 6581 8,855 O 63 5,690 5,974 6,259 6,544 6,828 7,113 O 71 5,837 8,157 8,476 8,796 7,116 7,435 O 72 8,140 a 6,477 6,814 7,149 7,488 7.821 E81 6,263 8,577 6,890 7,204 7,517 7,831 8,145 E82 6,461 8,784 7,109 7,432 7,755 8,079 8,402 E83 6,859 6,993 7,326 7,680 7,992 8,326 8,660 681 6,907 7,253 7,599 7,945 8,290 8,638 8,982 E92 7,205 7,565 7,928 8,286 8,847 9,008 9,369 F101 7,502 7,878 8,254 8,629 9,004 9,381 9,758 9102 7,799 8,190 6,580 8,971 9,361 9,752 10,143 *1.71 A Increase over 2002 wages Att achment A -1 2003 Salary Structure (Monthly)* ATTACHMENT B NON REPRESENTED EMPLOYEE BENEFITS SOCIAL SECURITY IFICAI: Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code. STATE -WIDE EMPLOYEE RETIREMENT SYSTEM (PERS): Retirement shall be provided as contained in Section 2.52.020 of the Tukwila Municipal Code. HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the Tukwila Municipal Code. SICK LEAVE: Sick leave shall be provided as contained in Section 2.52.040 of the Tukwila Municipal Code. MEDICAL INSURANCE: The City shall pay 100% of the premium for the regular full -time employee and all dependents under the City of Tukwila self insured medical /dental plan or Group Health Cooperative. Regular part -time employees shall be entitled to benefits on a pro -rata basis. DENTAL INSURANCE: The City shall provide 100% of the premium for the regular full -time employee and all dependents under the City of Tukwila self insured medical /dental plan. Regular part -time employees shall be entitled to benefits on a pro -rata basis. LIFE INSURANCE: For regular full -time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. VISION /OPTICAL/HEARING CARE: The City shall provide coverage for eye examinations, vision, optical and hearing care to non represented regular full -time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit, each year. Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata basis. DISABILITY INSURANCE: The City shall provide 100% of the premium for regular full -time employees for a comprehensive long -term disability policy. VACATION: Following the sixth (6th) month of continuous employment, annual vacation leave of six (6) full days (six 8 -hour periods) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of twelve (12) days. Three additional days of annual leave shall be granted on the employee's anniversary date after the third (3rd), fourth (4th), and fifth (5th) years. After six (6) years, the employee shall be granted one (1) day per year additional annual leave to a maximum of twenty -four (24) days per year. The maximum number of accrued hours is 384, or 48 days. Years of Service Vacation Accrual Years of Service Vacation Accrual 0 -1 years 12 days* 10 years 19 days 1 -2 years 12 days 11 years 20 days 3 -6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 15 years 24 days (maximum) *Six (6) full days will be granted following the sixth (6th) month of continuous employment. UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Assistant Fire Chief, Police Records Manager, Police Lieutenant, Police Captain, Fire Chief, Police Chief. Non -Rep Emp Comp Plan, 10 /24/02 Finance and Safety Committee November 17, 2003 Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson Viki Jessop, Jane Cantu, Shelley Kerslake, Alan Doerschel, Rhonda Berry, Lucy Lauterbach 1. Non Renresented Salary Study Viki explained her department conducted the salary study by working with department heads to choose benchmark city positions that could easily be compared with other cities. She then gathered information about the benchmark positions' pay from around the region, including Portland for higher -level positions. Once the salary information was collected, the top step salaries were used to determine the average top step of the market for each benchmark. Linear regression was then used, using the average top step salaries, in order to ensure intemal equity among all non -rep salaries. This established new control points that are reflected in the new salary schedule. Because there is no merit, the control point is the top step unless an employee's pay rose above that in previous years when the merit program was in place. In the new salary plan only 10 people are above the control point, when there were 20 people above it in 2003. If an employee's 2003 salary was below the 2003 control point, their pay will stay at the same point on the new schedule. The salaries of employees who were above the 2003 control point and higher than the control point on the 2004 schedule, will remain at their 2003 salary level (on the 2004 schedule) with a COLA increase of 1.62 based on the new control point. Employees whose 2003 salary was above the 2003 control point but below the 2004 schedule's control point will be put on the 20004 schedule at the closest step that gives them an increase. They, too, will also receive a 1.62 COLA. Joe asked how the employees reacted to this plan, and Viki said most department heads were pleased with the plan, though there were a few department heads whose employees made more money than they did because of overtime pay. Like other non -rep employees, the mayor also gets a COLA increase. Viki raised the issue of COLAs being given in the years between salary studies, and how that has led to non -rep salaries starting to increase more than the bargaining units' salaries. She said there are two possible courses to take to reverse that: either use COLAs every year and do a salary study every three or four years; or continue to do a salary study every two years but do not give COLAs between studies. Viki said the way union salaries work is that increases are built into the three -year contracts. Salaries for union employees rise higher than other employees when a contract is first signed, but they gradually lose that lead during the life of the contract. Doing both studies with increase and COLAs between studies as the non -reps have done leads to higher salaries for non -reps. Jim said he preferred a merit system, but he recognized others on the Council might not support that. His second choice would be to use COLAs and then do a study every three or four years. The committee recognized these are complex issues and thought these issues should be discussed in some detail at a COW rather than at that evening's Regular Meeting. Recommend issue to COW. CAS Number: 03-147 Meeting Date 11/24/03 Agenda Item Title: Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): Meeting Date 11/24/03 COUNCIL AGENDA SYNOPSIS 03 Initials Prepared by 1 Mayor's review I Council review RL S& Vim" I ("G' I I ITENTINFORNIATIO Original Agenda Date: November 24, 2003 Fort Dent Park Drainage Improvements Consultant's Agreement Council Admin. Public Works ITEMNO. b. The consultant's agreement is for design of the drainage upgrades to the Fort Dent pump station. Both pumps need to be replaced and telemetering equipment is needed. Two fines submitted proposals and Penhallegon Associates (PACE) was chosen as having the best project understanding and staff availability to meet the project needs. Authorize the Mayor to sign the agreement with PACE. Forward to Committee of the Whole. Same as Sponsor. $41,742.00 303 Facilities CTINA Action pENDICE Meeting Date I Attachments 11/24/03 Information Memo dated November 14, 2003 Consultant's Agreement Utilities Committee Meeting Minutes from November 18, 2003 To: Mayor Mullet From: Public Works Director Date: November 19, 2003 Subject: Consultant Recommendation for Fort Dent Park Upgrade Pump Station No. 19 City Project No. 03 -DR04/ Budget Line Item No. 303/00.594.190.41.13 ISSUE Approve a consultant agreement with Penhallegon Associates Consulting Engineers (PACE), Inc., to evaluate the existing contributing drainage systems and design upgrades to the Fort Dent Pump Station. BACKGROUND The existing stormwater pump station is failing and in need of upgrades. This station was constructed as part of the Fort Dent Park construction in the mid 70's and has not been adequately maintained. There are two pumps that drain the park when the river elevation is above the pond elevation. One of the two pumps has failed leaving just one pump online. ANALYSIS Public Works staff analyzed the existing pump station and determined that the pumps must be replaced. These pumps and controls are 27 years old and replacement parts are no longer available. In addition, the station does not have any telemetering equipment to notify maintenance personnel during an equipment failure. Failure of this station to adequately drain the park may lead to flooding of the newly constructed Starfire Sports facilities. During the recent rains of October 2003, the pond elevation rose by approximately 3 feet. No damage was caused by this event since the river was low enough to allow the gravity system to operate in combination with the pump. If the river was elevated, then substantial flooding may have occurred. Gary Struthers, Inc., and PACE, Inc., were short- listed from the consultant roster for the Strander Boulevard Pipe Replacement Project, so were also used for this similar drainage project. These firms were chosen based on their extensive work in the design of pump and drainage facilities. Each firm submitted proposals and these proposals were evaluated. It was determined that PACE had the best project understanding and staff availability to meet the project needs. Budget Summary: Total Project RECOMMENDATION Approve the consultant agreement with PACE, Inc., for professional design services to design upgrades to the Fort Dent Pump Station in the amount of $41,742.00. RL:ad attachment: Consultant Agreement (P:Projav\A- DR Projects \03DR04 \UC111803 Consultant Recommendation) INFORMATION MEMO Design Contract 41,742.00 Budaeted 303 Fund 200,000.00 CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Penhallegon Associates consulting Engineers (PACE), hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Engineering and Environmental services in connection with the project titled Fort Dent Stormwater Pump Station 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 300 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $41,742.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any negelent acts, errors or omissions or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform -ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee 2 between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 3 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Ken Nilsen, Vice President Penahllegon Associates Consulting Enineers, Inc. 1601 2 Ave. Ste. 1000 Seattle, Wa., 98101 -3511 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this 12th day of November, 2003. CITY OF TUKWILA CONSULTANT Steven M. Mullet, Mayor By: 72enintiottnallr lit iz ur- Printed Name. Kenneth H. Nilsen Title: Vice President Attest/Authenticated: Approved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney 4 Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE z° Public Works City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 Subject: Proposed Scope of Work and Fee, Fort Dent Stormwater Pump Station (Revised Method of Payment) Thank you for meeting with us to review the Fort Dent stormwater pump station upgrade. Based upon our understanding of the project, Penhallegon Associates Consulting Engineers, Inc. (PACE) is pleased to submit this proposed scope of work and fee for your approval. Project Understanding The existing stormwater pump station serves the southeast corner of Fort Dent Park, which had consisted of a small soccer area, parking and grassed areas. Stormwater from these areas had been conveyed by catch basin and pipe to the existing pump station wetwell and pond. New soccer fields and related facilities under construction have added significant basin area to the system, including underdrains from the soccer fields, which discharge directly to the pond. Analysis of the hydrology of the new development was performed by Essayons Consulting Engineers for Starfire Fields and assumed that new fields were pervious. Based on recent record rainfall, the City is concerned that the underdrains cause the fields to function hydrologically as impervious areas, based on the speed and volume of runoff entering the detention pond and pump station. Under most conditions, stormwater from the wetwell flows by gravity to an adjacent manhole through a flap valve; from this manhole, stormwater gravity flows to the river. This outfall pipe is fitted with a presently open, inoperable sluice gate in the manhole. Also from the wetwell, two forcemains discharge to the adjacent manhole and a gravity pipe is laid to the detention pond. In order to handle the increased flows and address the outdated condition of the stormwater pump station, the City is proposing to upgrade the existing pump station and forcemain to handle the increased flows and meet current City standards. Replacement of the river outfall pipe is not included. In addition, stormwater from the parking lot presently is combined with `clean' water and flows Federal Way 253.566.6500 November 12, 2003 Kirkland 750 Sixth Street South Kirkland, WA 98033 P. 425.827.2014 F. 425.827.5043 Portland 888.723.7853 EXHIBIT A Seattle 206.441.1855 Mr. Ryan Larsen, PE City of Tukwila Fort Dent Stormwater Pump Station Upgrade November 12, 2003 Page 2 directly to the pump station without treatment. The City would like the parking lot runoff to be treated prior to entering the detention pond or wetwell. Scope of Services A detailed proposal consisting of seven (7) tasks follows. This proposal includes necessary engineering services through the project bid phase. It also includes all time required for project coordination and an estimate of direct costs associated with the project. Because the project is a utility replacement/maintenance activity, it is assumed that permits or SEPA checklist are not required, and permitting tasks are not included PACE will be the prime consultant for the entire Scope of Work, and will complete all civil engineering in- house. The electrical engineering will be subcontracted to Follett Engineering to perform the scope of work described below. We anticipate starting this work immediately and proceeding on a preliminary layout to submit for City review as soon as possible. Although a lump sum contract is proposed for all aspects of the project except direct expenses and optional tasks as noted, budgets are based on 2003/2004 rates. Should any of this work extend beyond 2004, a cost adjustment may be needed for any portion of the work extending beyond this time. SCOPE OF WORK Task 1 Review of Starfire Fields Technical Information Report (TIR) and Hydrologic/Hydraulic Analysis This task includes review and assessment of the assumptions and findings of this report, which form the basis for use of the existing stormwater pumps and detention pond to handle flows from the soccer complex. Utilizing the Starfire Sports Soccer Complex TIR and construction drawings, City asbuilts, existing pump data, and other information provided by the City, PACE will confirm/evaluate the hydraulic assumptions of the TIR, and modify as necessary. We will perform a hydrologic analysis of the drainage basin conveying runoff to the pump station, using the KCRTS model, and incorporating the impervious function of the new soccer fields. The hydrographs from this model will be routed through the pump station, detention pond, and conveyance system to size the required pumps, forcemain, and discharge pipe to prevent flooding. It is assumed that the pump station and conveyance pipes will be designed to provide flood protection of the soccer field underdrains (or as modeled in the Starfire Fields TIR) for a 25 -year rainfall with 9000 cfs flow in the river. The river discharge pipe capacity will be included in the analysis to assure that increased pump flows can be carried by the downstream pipes. It is assumed that regional parameters will be used and there will be no calibration of the model. Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila Fort Dent Stormwater Pump Station Upgrade November 12, 2003 Page 3 As part of this analysis, PACE will prepare a memo summarizing the hydraulic and hydrologic findings. These findings will be submitted to the City for review and comment. Task 2- Preliminary Design Based on the findings of Task 1, preliminary drawings of the proposed improvements will be prepared for City review, including: Stormwater pump station upgrades, including budget level cost estimate New stormwater forcemains from the pump station to the adjacent manhole, if required Water quality treatment proposal for parking lot stormwater Analysis of the existing outfall pipe capacity Task 3 Final Design PACE will provide final design plans for the Task 2 items based upon review comments on the preliminary design submittal. All materials and installation procedures will be in conformance with City and WSDOT /APWA standards, except as modified to address specific needs. All drawings will be prepared using AutoCAD2000. These items are described in more detail below: Storm Drainage Modifications PACE will design a water quality treatment system to treat storm water from the existing parking lots. A new gravity storm line from the last catchbasin on the east side of the parking lot will convey stormwater to the proposed treatment device. A birdcage -type structure will be added to the existing pond outlet. Pumn Station Upgrade PACE will design the upgrade of the existing stormwater pump station utilizing the existing wetwell. The pump station design will include the sizing of the pumps, the forcemain to adjacent manhole, design of all appurtenances associated with pump station including slab on grade with LWD doors, addition of rails for pump removal, and the electrical design. We understand that the City's preference is for PACO submersible duplex pumps. The pump station will include full telemetry, which will be coordinated closely with the City. It is assumed that the control equipment will be accommodated within the existing equipment area in the adjacent restroom, without upgrade to the building. The PACE team will design all electrical components except the motor control center, which will by supplied by Calvert Technologies. Electrical scope by Follett Engineering consists of site visit and meetings, calculations, drawings, and specifications. Restoration It is assumed that restoration of the existing site will generally match the existing conditions, and that design of parking, roadway, or site grading will not be required. Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila Fort Dent Stormwater Pump Station Upgrade November 12, 2003 Page 4 The following drawing list is anticipated for the final design: List of Drawings Number of Drawings Title Sheet 1 Temporary Erosion Control and Sedimentation Plan, 2 Notes and Details Stormwater Details, Forcemain Plan 1 Stormwater Pump Station Plan and Section 1 Stormwater Pump Station Details 2 Stormwater Pump Station Electrical 6 Water Quality Plan and Detail 1 Miscellaneous Details 1 Total: 15 Task 4 Project Management /Coordination/Meetings PACE will provide administration and coordination of the project. The following items are included in this task: 1. Attend coordination meetings with the City as required. For budgetary purposes 16 hours have been allotted for meetings. Since the amount of meeting time is not under our control, any time in excess of the budgeted 16 hours will be billed on a time and material basis. 2. Conduct a field reconnaissance of site and other facilities with the design team and City staff. 3. Coordination with subconsultant. 4. In -house project administration, scheduling, and direction of design team staff. 5. Preparation of monthly progress reports Task 5 Contract Document Preparation PACE will prepare contract bid documents in accordance with City standards using the City's standard template. We anticipate the project will bid as one schedule and that the bid documents will be based on the Washington State Department of Transportation "Standard Specifications for Road, Bridge and Municipal Construction, 2002 modified and amended as appropriate. We will incorporate any City forms or special bid/construction requirements within the bid document. It is assumed that the City will advertise, open bids and award the project with support from PACE. Task 6 QA (Quality Assurance) In order to assure that the final plans and specifications are complete, accurate and appropriate, PACE will conduct a Quality Assurance review of the final documents prior to final (100 submittal to the City. This review will be assigned to a senior level principal who has not been Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila Fort Dent Stormwater Pump Station Upgrade November 12, 2003 Pages associated with the project. The review will consist of a complete sheet -by -sheet and contract document review to assure the City that the documents meet or exceed the "level of care" of our industry and are the highest quality possible. Task 7 Construction Services (Optional Task) PACE is a full- service engineering and surveying company that will be pleased to provide the following construction services to the City of Tukwila in support of this project if requested by the City. PACE proposes the following services during construction: 1. Bid assistance (City will advertise the project) 2. Construction management 3. Construction surveying/staking 4. Construction inspection 5. Compaction testing 6. Shop drawing review 7. Progress payment processing 8. Record drawing preparation Fee We propose to do this work on a time and expense basis (excluding Construction Services) of $41,742.00. The breakdown is as folios: Civil Engineering 34,344 Electrical Engineering 7,398 TOTAL 41,742 Deliverables and Schedule We anticipate the following submittals to the City for comments and approval. We also anticipate providing cost estimates for construction with these submittals. 50% Preliminary Design Submittal December 2003 75% Design Document submittal January 2004 95% Design Document submittal Beginning of February 2004 100% Completion submittal Beginning of April 2004 The proposed schedule assumes prompt reviews by the City. This scope of work is based upon the City providing the following items: 1. Electronic survey/base mapping of the project area. 2. Electronic asbuilt of restroom for electrical drawings 3. Starfire Sports Soccer Complex construction drawings 4. Technical Information Report for the Starfire Complex 5. Existing pump data and pump station asbuilt information 6. Contract Bid Document and Specification Template Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila Fort Dent Stormwater Pump Station Upgrade November 12, 2003 Page 6 We have developed a scope of work based on our present knowledge of the proposed project. We have tried to cover all aspects of the proposed project; however, if you feel that additional areas of work require our attention, please don't hesitate to call. Again, we are pleased to submit this scope of work to accomplish the Civil Engineering tasks for this exciting and challenging project. We look forward to working with you. Sincerely, PENHALLEGON ASSOCIATES CONSULTING ENGINEERS, INC. Kenneth H. Nilsen, P.E. Vice President Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Penhallegon Associates Project Name Project #: Fort Dent Stormwater Pump Station Location:ICiy of Tukwila P03980 Billing Group &I 001 Task #:I 001 Project Budget Worksheet Prepared By: Date: cr 27-Oct-03 Labor Hours by Classification Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawingllask Tide Task 1 HydrologiclHydraufic Analysis Task 2 Preliminary Design Task 3 Final Design Task 4PMICoord Task 5 Contract Dow Prep Task 6QA Task 7 Construction Services (Optimal) : ' Labor Code •••15• . 15 15 12 15 15 Hours Total Labor Total 10 $135 Principal Engineer 4 16 12 12 14 $110 $93 Eng Proj Project Mngr Engineer ,. 32 60 24 16 16 16 4 16 578 Engineer 11 74 578 Sr Cad Drafter 16 72 8 4 41 5110 Principal Surveyor 43 5100 Survey Proj Manager 585 Project Surveyor 48 578 Survey Tech II 59 91 5130 565 2ManS Project Crew Administrator 8 8 Hour Total 40.0 40.0 160.0 40.0 48.0 20.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 32.0 54,320 152.0 516,720 48.0 54,464 0.0 50 100.0 57,800 0.0 50 0.0 50 0.0 50 0.0 50 0.0 50 16.0 348.0 51,040 $34,344.00 Expenses Reimbursable rate/unit Quantity 1 Cost Reprographics/Copying Plotter PhotoMdeo Mileage. Deliveries PerDiem Total 50 FIB: Ft Dent Bdgt Wks 03.04rates.xls, Fee Worksheet Subconsultants Mechanical Engineer. Electrical Engineer Geotechnical I & C Engineer Subconsultant Subtotal Markup ; .. Total Page 1 of 2 PACE Billed Labor Total Reimbursable Expenses Subconsultants Total Project Budge Rate Table Used: 2003-04 Bill ng Rates Printed: 11 /1 212 0 0 3, 323 PM a szaixxa DESCRIPTION HOURLY RATE I. 'Jr. Office Tech., Expediter 35.00 2. Office Tech. 45.00 3. Sr. Word Processor, Planning Tech., Jr. Instmment Person 50.00 4. Jr. CAD Drafter, Instrument Person, Sr. Office Tech., GPS Assistant 55.00 5. Jr. Engineer, Designer I, Inspector, Jr. Planner, CAD Drafter I, Party Chief, Researcher, Computer Tech., Project Administrator 65.00 6. Sr. Inspector, Planner, Engineer I, Designer II, Survey Tech I, CAD Drafter II 70.00 7. Engineer g Sr. Party Chief, Survey Technician II, Sr. Designer, Sr. CAD Drafter 78.00 8. Sr. Engineer, Sr. Planner, Project Designer I, Project Surveyor, Sr. Computer Tech 85.00 9. Project Engineer, Project Planner, Sr. Project Surveyor, Project Designer II, Sr. Researcher 93.00 10. Sr. Project Designer, Sr. Project Engineer, Sr. Project Planner, Survey Project Manager 100.00 11. Project Manager, Survey Manager, Principal Surveyor 110.00 12. Sr. Project Manager, Sr. Principal Surveyor 120.00 .13. Principal Engineer 135.00 14. GPS with Operator 120.00 15. Robotic Instrument with Operator 100.00 A. Within 30 Mile Radius Beyond 30 Mile Radius Automobile On job inspection mileage will be billed B. C. D. E. F. G. H. I. Note: 2003/2004 HOURLY RATE SCHEDULE REMIBURSABLES Special Equipment/Software Special Software for Modeling/Analysis Blueprinting and Reproductions In -house Blueprinting and Reproductions Outside Copies In -house Maps, reports, materials and general supplies, cost of commercial transportation, permit fees, pass -thru bills and similar items necessary for work in Y•,,r,•,ra0 Per Diem for Out -Of -Town Work Long Distance Phone Calls Sub Contractor Expert Witness No Charge .35 per mile .35 per mile As negotiated or Cost 10% $10/hour Established In -house Rates Cost 10% .10 /Copy Charged at Cost 10% Cost 10% Cost 10% Cost 10% Rate x 1.5 'All payment is due within 30 days from date of invoice. A monthly service charge of 2% will be added on all .s older than 30 days. 'The foregoing schedule of charges is incorporated into the 4c. ...ent for the services provided effective August 1, 2003 through December 31, 2004. After December 31, 2004, invoices will reflect the Schedule of charges in effect at that time. Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying FOLLETT ENGINEERING PLLC ELECTRICAL ENGINEERING CONSULTING CLIENT: PACE Date October 29, 2003 PROJECT: FORT DENT STORMWATER PS Project# TUKWILLA Client# Task DESCRIPTION Senlor Engr CAD Sub total I Engineer Total DESIGN AND CONSTRUCTION $se $75 $ss 1 PRE -DESIGN SITE VISIT POWER UTILITY INVESTIGATIONS 2 BOOSTER PUMP T DESIGN MEETINGS El SYMBOLS LEGEND E2 SITE PLAN DETAILS E3 BUILDING PLANS E4 ONELINE DIAGRAM, CALCS SCHEDULES E5 CONTROL PANEL ELEVATIONS AND DETAILS E6 CONTROL COMM WIRING DIAGRAMS OTHER EXPENSES 11MMY% 347 PM SPECIFICATIONS AND PROJECT REVIEW SPECIFICATIONS REVIEW MEETINGS (CLIENT OWNER) FINAL DRAWINGS COORDINATION REVIEW Total Hours 3 1 8 $760 1 i $55 3 6 4 $955 2 6 4 $860 3 8 4 $1,105 2 $190 2 6 3 $805 8 $760 5 $475 4 $380 41 26 16 SUBTOTAL EXPENSES TOTAL Redmond, WA 98053 425- 836 -3333 $6,7251 1 1 OF 1 Fe/let Fee Fatimata- Fort Dent PSG Tokthlla -Fat Dent PS Utilities Committee November 18, 2003 Present: Pam Linder, Chair; Joan Hernandez, Richard Simpson Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara, Ryan Larson, Mike Cusick, Frank Iriarte, Rhonda Berry, Lucy Lauterbach; Dennis Robertson 1. 303 Facilities Fund Status Update Jim had a list of the projects funded or planned for his facilities staff. Some are major projects that are planned for the future, such as connectivity or getting rid of the McClees property bought for vactor waste. Others are projects that were finished in 2003 including replacing carpets in the 6300 building, removing graffiti at Tukwila Pond Park, painting fire stations, and replacing the community center carpets. More painting at city buildings and roof coating the George Long building are active projects. Projects being designed for 2004 include the Council chamber project, which needs a list of possible decisions to help Council (and the Court and Planning Commission) choose what can be done. The committee recognized this was a policy issue, and thought it could be discussed at the Council retreat after it gets initial consideration at a Council meeting. There is also a long list of Future projects that are needed but not funded. Information. 2. Upgrade Pump Station 19 Fort Dent There are two pump stations currently at Fort Dent, and neither has been properly maintained for years. One does not work at all, and the other is overwhelmed with water. Both pumps are old, and cannot be maintained. New pumps are needed, and it is not known whether the current gravity system will be adequate. PACE, Inc. was chosen from a short list of contractors. The contract will be for $41,742. Recommend PACE. Inc for design of Fort Dent storm drainage system. 3. Consultant for Strander Pipe Replacement The storm drain pipes in Strander /Andover East and along Christensen Road and Baker Boulevard flood regularly with any big rain events. The pipes are too small, and need to be larger. There are many other pipes (including Olympic gas line pipe) in the vicinity, so replacing the pipes won't be easy. PACE was chosen to design the pipe replacement. The contract for preliminary engineering is $192,745. Dennis asked if it was feasible to pump the excess water to Tukwila Pond, and was told it was not. Recommend PACE to design nine replacements in Strander. 4. Engineering for Phase 2 Allentown/Foster Point Sewers Designs for sewers as well as for water, street and some sidewalk improvements for Allentown/Foster Point have been done for both neighborhoods to the 90% level. The remaining 10% design remains to be done, and the two contractors (one for each neighborhood) will finish them. Gray Osborne will finish Allentown's design, and AHBL will finish Foster Point's. Pam L asked that staff look at both sides of 42 for the sidewalk to see which side was the better side to put a sidewalk on. A complicating factor is that the sidewalk now on the east side of the street badly needs repair, as it is dangerous for walking. Pam said dogs jump at the fence threatening walkers on that sidewalk. Staff said they would ask the neighborhood about which side they would prefer to put the sidewalk on when they have meetings there. Recommend authorizing contract addendums for design. CAS Number: 03-148 Agenda Item Title: Cost Impact (if known): I Fund Source (if known): Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Meeting Date 11/24/03 Meeting Date 11/24/03 COUNCIL AGENDA SYNOPSIS 03 -Oka Meeting Date 11/24/03 Strander Blvd Pipe Replacement Consultant's Agreement Council Administration: Same as Sponsor. Initials 1 Prepared by 1 Mayor's review 1 Councj( review 1 RL rnI Sl vvvL 1 lA!L. 1 v '1 1 I 1 1 I 1 1 1 I I RMATI01 t n az I Original Agenda Date: November 24, 2003 The consultant's agreement is for design of the new stormwater conveyance system and pump station along Strander Blvd between Andover Park E and the river. The current system is undersized and causes flooding at the intersection. Two firms submitted proposals and Penhallegon Associates (PACE) was chosen as having the best project understanding and staff availability to meet the project needs. Authorize the Mayor to sign the agreement with PACE. Forward to Committee of the Whole. $192,745.00 412 Storm Drainage (pg. 112 2004 Proposed CIP) Rr G;Q O C,OiJ TCII Gl41W. �a Action Admin. Public Works Attachments Information Memo dated November 12, 2003 Consultant's Agreement Picture offlooding at Strander Blvd. and Andover Park E. intersection Utilities Committee Meeting Minutes from November 18, 2003 Pipeline drawing will be available for viewing. ITEMNO. To: Mayor Mullet From: Public Works Director Date: November 12, 2003 Subject: Consultant Recommendation for Strander Blvd. Pipe Replacement City Project No. 86 -DR01/ Budget Line Item No. 412/02.594.381.41.08 ISSUE Approve a consultant agreement with Penhallegon Associates Consulting Engineers (PACE), Inc., to design a new stormwater conveyance system and pump station. BACKGROUND INFORMATION MEMO The existing conveyance system along Strander Blvd. between Andover Park East and the River is undersized resulting in flooding during heavy rain events. In addition, flooding also occurs during high river events that prevent the gravity system from operating. Flooding occurs at the intersection of Strander Blvd. and Andover Park East and along Christensen Road in the vicinity of Baker Blvd. ANALYSIS Public Works staff have analyzed the flooding at these areas and determined that a new larger conveyance system and pump station is required to alleviate both flooding situations. In -house design work began last January but could not be completed due to staff workload. To complete the design and permitting process for this project, Gary Struthers, Inc., and PACE, Inc., were short listed from the consultant roster. These firms were chosen based on their extensive work in the design of pump and drainage facilities. Each firm submitted proposals and these proposals were evaluated. It was determined that PACE had the best project understanding and staff availability to meet the project needs. Budget Summary: Contract Preliminary Engineering 192,745.00 RECOMMENDATION Budasted 12004 CIPI 225,000.00 Approve the consultant agreement with PACE, Inc., for professional design services to design the Strander Blvd. Pipe Replacement project in the amount of $192,745.00. RL:ad attachments: Consultant Agreement (P:Pnsjema\A- DR flojear \86DR0I \UCI11803 Consultant Recommendation) CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Penhallegon Associates consulting Engineers (PACE), hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Engineering and Environmental services in connection with the project titled Strander Boulevard Pump Station and Drainage Improvements. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 300 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $192,745.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any negelent acts, errors or omissions or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform -ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee 2 between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 3 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Ken Nilsen, Vice President Penahllegon Associates Consulting Enineers, Inc. 1601 2 Ave. Ste. 1000 Seattle, Wa., 98101 -3511 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this 12th day of November, 2003. CITY OF TUKWILA CONSULTANT By: 1 ttn )e d rv. Steven M. Mullet, Mayor Printed Name: Kenneth H. Nilsen Title: VicePresident Attest/Authenticated: Approved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney 4 Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE Public Works City of Tukwila 6300 Southcenter Blvd Tukwila, WA 98188 November 12, 2003 EXHIBIT A Subject: Proposed Scope of Work Strander Blvd. Stormwater Pump Station Revised Dear Ryan: Thank you for meeting with me to review the Strander Blvd. stormwater pump station and pipe replacement project. Based upon our understanding of the project, Penhallegon Associates Consulting Engineers, Inc., (PACE) is pleased to submit this proposed scope of work and fee estimate for your approval on this challenging and exciting project. Project Understanding The stormwater from the drainage basin in question flows under Strander Boulevard from Andover Park East to the Duwamish River through a series of pipes ranging in size from 12 -inch diameter to 18 -inch diameter. The outfall of this drainage system per the survey is an 18 -inch diameter pipe located between a sanitary sewer trunk line and a gas pipeline pointing up river. Even though this pipe contains a tide gate, its placement encourages the flow of river water into the storm system. During large flows on the river the tide gate closes, creating a closed system that cannot drain by gravity to the river. During this situation the City places a trash pump in the downstream manhole and pumps the stormwater into the river. However, due to the size of the drainage basin, the portable pump cannot keep up with the flows, causing the intersection of Andover Park East and Strander Boulevard to flood approximately 2 -times per year. In order to correct this problem the City is proposing to construct a stormwater pump station near Bicentennial Park that will not only handle these flows but also potential flows from the area further to the west which also floods during Large storm events. In order to convey this water to the new pump station, a new oversized gravity line will be constructed within Strander Boulevard from Andover Park East to the pump station and ultimately to the Duwamish River. This oversized line would not only convey flows by gravity during normal river levels but also provide storage during large storm events when the high water of the river prevents the water from draining by gravity flow into the river. Federal Way 253.568.6500 Kirkland 750 Sixth Street South Kirkland, WA 98033 P. 425.827.2014.F. 425.827.5043 Portland 888.723.7853 Beagle 206.441.1855 Mr. Ryan Larsen, PE City of Tukwila November 12, 2003 Page 2 Scope of Services A detailed proposal consisting of ten (10) tasks follows. This proposal includes necessary engineering, geotechnical and environmental services through the project bid phase. It also includes all time required for project coordination and approvals and an estimate of direct costs associated with the project. PACE will be the prime consultant for the entire Scope of Work and will oversee and administer this Scope of Work. PACE will complete all civil engineering and survey services in- house. PACE will subcontract the following work: 1. Electrical Engineer Follett Engineering 2. Geotechnical Engineer Landau Associates 3. Environmental/Permitting Landau Associates 'We anticipate starting this work immediately and proceeding on a preliminary layout to submit to the resource /regulatory agencies as soon as possible. Approval from these agencies is on the critical path and to accomplish the required schedule, timely decisions will be needed by the City and other decision makers. We propose to do this work on a time and expense basis with a not to exceed amount of $192,745.00 plus optional tasks (see attached spreadsheet). The budget is based on 2003/2004 rates. Should any of this work extend beyond 2004, a cost adjustment may be needed for any portion of the work extending beyond this time. SCOPE OF WORK Task 1 Preliminary Design This task includes preparing a preliminary layout of the proposed improvements to submit to the resource agencies to begin a discussion on what plan would be acceptable to them and what type of mitigation if any would be required. 1. Develop project base map based upon survey information provided by the City. 2. Evaluation for the potential of the proposed improvements to receive excess flow from the adjacent drainage basin during large storm events. This will include surveying the elevations of the catch basins and their pipes at the intersection of Strander Blvd and Andover Park West. 3. Confirm/evaluate preliminary pipe design (including preliminary plan and profile elevations) from City and modify as necessary. 4. Prepare preliminary sizing and confirm location of pump station and outfall. 5. Develop a preliminary plan view showing the limits of road overlay and road restoration. 6. Begin permit coordination with regulatory agencies. 7. Prepare budget -level construction cost estimate. This preliminary plan will be submitted to the City and Resource Agencies for review and comment. Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila November 12, 2003 Page 3 Task 2 Geotechnical Assessment See attached scope of services from Landau Associates Task 3- Environmental Coordination/Permitting/SEPA PACE will assist the City in acquiring the anticipated project permits identified below and will complete application forms and submit documents as needed to support the various permit applications. PACE, in coordination with the City, will respond to all review comments and make necessary changes to applications and documents as required. This project will require compliance with the State Environmental Protection Act (SEPA). PACE will complete an environmental checklist for this project that will include all major components of the project. It is assumed the City will review the draft SEPA document and 'provide any comments necessary for PACE to finalize the SEPA document. It is assumed the City will issue the SEPA document and publish in a local paper as required. Although a Determination of Non Significance (DNS) or Mitigated DNS is expected, should an EIS be required, or other permits be determined necessary, these activities is be considered extra work. All costs for project approvals and permits are assumed to be paid directly by the City and PACE has not included a budget for these costs. Anticipated permits are: City Building Permit Shorelines Permit Joint Aquatic Resource Permit (JARPA) Army Corps of Engineers NWP #7 Approval from the National Marine Fisheries Service (NMFS) King County Flood Control District Approval See attached scope of services from Landau Associates for additional information regarding the environmental/permit process. Task 4 Hydrologic/Hydraulic Analysis PACE will conduct a hydrologic analysis of the drainage basin conveying runoff to the Strander Blvd. drainage system using the KCRTS model. Since this area is virtually 100% developed this model will produce very accurate results without having to run a more complicated model such as HSPF. The hydrographs from this model will then be routed through the proposed pump station and conveyance system to ensure that the pumps and pipes are adequately sized to prevent flooding. It is assumed that the pump station and conveyance pipes will be designed to provide flood protection of road flooding within the project area for a 25 -year rainfall with 9000 cfs flow in the river. It is assumed that regional parameters will be used and there will be no Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila November 12, 2003 Page 4 calibration of the model. As part of this analysis, PACE will prepare a Technical Information Report (TIR) addressing the hydraulic and hydrologic analysis. Task 5 Final Design PACE will provide final design plans for the following items based upon review comments on the preliminary design described in Task 1: New gravity storm line from Andover Park East to the Duwamish River New stormwater pump station and forcemain from the pump station to the Duwamish River The Strander Boulevard road overlay and road restoration All materials and installation procedures will be in conformance with the City and WSDOT /APWA standards; except as modified to address specific needs. All drawings will be prepared using AutoCAD 2000. These items are described in more detail below: Gravity Storm Drain PACE will design a new gravity storm line from the west side of the intersection of Strander Boulevard and Andover Park East down Strander Boulevard to the Duwamish River. All existing catch basins will be redirected into the new drainage system. It is envisioned that the existing storm system will be abandoned in place with the ends of the pipes at each structure filled with low strength concrete. The final length of pipe within the levee will be entirely filled with concrete. It is assumed that the new pipe will be constructed within the center 2 -lanes so that 1- lane of traffic can be maintained in each direction. Pumn Station PACE will design a new stormwater pump station within Bicentennial Park that will pump the stormwater from Strander Boulevard to the river during periods of high river flow. The pump station design will include the sizing of the pumps, the wetwell, design of all appurtenances associated with new pump station, the electrical design and the structural design for the new control room. It is envisioned that the new control room will be wood construction to match the existing restroom within the park. This task will also include the design of the new forcemain from the pump station to the river. This facility will be a below grade duplex pump station. We understand that the City's preference is for PACO submersible pumps. The pump station will include full telemetry, which will be coordinated closely with the City. The PACE team will design all electrical components except the motor control center which will by supplied by Calvert Technologies (see attached scope of work from Follett Engineering). Road Restoration/Imnrovements PACE will design a road overlay from the Strander Boulevard Bridge to the West Valley Highway. Per the City this section will have a curb -to -curb grind with a 2 -inch overlay of new asphalt (the bridge will be excluded from the overlay). Additional survey will be required for this section of Strander Boulevard. It is assumed this survey will be provided by the City. PACE Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila November 12, 2003 Page 5 would be glad to submit a price for this additional survey if required. The section of Strander Boulevard within the construction area will be completely reconstructed across all 4- lanes per the recommendations of the geotechnical report (see Task 2) The following list of drawings are anticipated for the final design: List of Drawinas Number of Drawines Title Sheet 1 Existing Conditions 3 Temporary Erosion Control and Sedimentation Plan, 4 Notes and Details Construction Notes and Sequence 1 Strander Blvd. Drainage Plan and Profile (20 scale) 3 Forcemain Plan and Profile 1 Stormwater Details 2 Stormwater Pump Station Plan and Section 2 Stormwater Pump Station Details 3 Stormwater Pump Station Electrical 7 Structural Building Design and Details 2 Strander Blvd Overlay and Road Restoration 3 Miscellaneous Details 2 Total: 34 Task 6 Project Management /Coordination/Meetings A project with the level of complexities and components of this project will require ongoing project management and coordination. PACE will provide under this task, the time needed to administer and coordinate the various project elements. Our goal is to insure there are no surprises as when the final design is submitted to the City. The following items are included in this task: 1. Review all available existing plans, survey and reports regarding this project. 2. Attend coordination meetings with the City as required. For budgetary purposes 40 hours have been allotted for meetings. Since the amount of meeting time is not under our control any time in excess of the budgeted 40 hours will be billed on a time and material basis. Time spent meeting with regulatory /resource agencies are accounted for in Task 3. 3. Conduct a field reconnaissance of site and other facilities with the design team and City staff. 4. Coordination with subconsultants. 5. In -house project administration, scheduling, and direction of design team staff. 6. Preparation of monthly progress reports Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila November 12, 2003 Page 6 Task 7 Contract Document Preparation PACE will prepare contract bid documents in accordance with City standards using the City's standard template. We anticipate the project will bid as one schedule and that the bid documents will be based on the Washington State Department of Transportation "Standard Specifications for Road, Bridge and Municipal Construction, 2002" and modified and amended as appropriate. We will incorporate any City forms or special bid/construction requirements within the bid document. It is assumed that the City will advertise, open bids and award the project with support from PACE. PACE will provide 1 -set of original contract documents (plans and specifications) for reproduction by the City. Task 8 QA (Quality Assurance) In order to assure that the final plans and specifications are complete, accurate and appropriate, PACE will conduct a separate "Quality Assurance review of the final documents prior to final (100 submittal to the City. This review will be assigned to a senior level principal who has not been associated with the project. The review will consist of a complete sheet -by -sheet and contract document review to assure the City that the documents meet or exceed the "level of care" of our industry and are the highest quality level possible. Task 9 Develop a Standard Pump Station Boiler Plate (Optional task) PACE will work with the City to develop a standard pump station boiler plate that can be used for both sanitary and stormwater pump stations. The following items will be included in this boiler plate: 1. Pump Design 2. Wetwell design 3. Electrical design 4. Mechanical Piping Design 5. Building Design 6. Specifications Task 10 Construction Services (Optional Task) PACE is a full- service engineering and surveying company that will be pleased to provide the following construction services to the City of Tukwilla in support of this challenging project if requested by the City. PACE proposes the following services during the construction: 1. Bid assistance (City will advertise the project) 2. Construction management 3. Construction surveying/staking 4. Construction inspection 5. Compaction testing 6. Shop drawing review 7. Progress payment processing 8. Record drawing preparation Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Mr. Ryan Larsen, PE City of Tukwila. November 12, 2003 Page 7 Deliverables and Schedule We also anticipate the following submittals to the City for comments and approval. We also anticipate providing cost estimates for construction with these submittals. 25% Preliminary Design Submittal (for Resource Agencies) Mid December 2003 75% Design Document submittal March 2004 95% Design Document submittal May 2004 100% Completion submitted Summer 2004 The proposed schedule assumes prompt reviews by the City and on obstacles with permitting and/or the resource agencies. This schedule contains no float and all items must go as intended to meet the summer 2004 construction schedule. This scope of work is based upon the City providing the following items: 1. Electronic copy of the survey within the project area including the survey points. 2. Review of existing facilities with City staff to review designs and product preferences. 3. Copy of existing geotechnical reports done within Bicentennial Park and the Strander Boulevard Bridge. 4. Road plans for Strander Boulevard. 5. Contract Bid Document and Specification Template. In summary, we have developed a scope of work based on our present knowledge of the proposed project. We have tried to cover all aspects of the proposed project; however, if you feel that additional areas of work require our attention, please don't hesitate to call. Again, we are pleased to submit this scope of work to accomplish the Civil Engineering tasks for this exciting and challenging project. We look forward to working with you. Sincerely, PENHALLEGON ASSOCIATES CONSULTING ENGINEERS, INC. Kenneth H. Nilsen, P.E. Vice President Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying Penhallegon Assocltates Project Name,Ciy of Tukwila Sbander Pump Station Drainane Improvements 1 Location:pcitv of Tukwila Prepared By: Ken Nilsen Project #1 1 Billing Group it 00_1 Task #:1 001 Date: 28 -Oct-03 Labor Hours by Classification y Staff Type (See Labor Rates Table) 10 11 12 14 15 16 74 41 43 46 48 59 91 Stag Type Hourly Rate 5135 5120 5110 5100 $85 578 378 3110 3100 $85 578 5130 $65 Sunray Man Project Labor Sr. Project John M Senior Sr Cad Principal Proj Project Survey Sunray Adminisbat Drawing/Task Title Code Ken Nilsen Manager Ch,is R Steve lee Engineer II Drafter Surveyor Manager Suwon Tech II Crew or Hour Total Mask 1. Pre Omtnaq Design. 2a 'i0 12 49 8 128 $13,084 Task 2. Geotechnical (see subconeultante b& ov4 0 task 3. Erwironmenta3PermittingiSSA (plus subs)' 24 48 24 16 112 $11,432 Task 4. Hydrologic/Hydraulic Analysis 8 8 80 12 108 $10,896 Task 5. Final Design (plus subs below),- 40 200 40 250 530 550,908 Task6. Project Management- 80 40 16 8 24 168 518,984 Task 7. Contra& Documents 8 24 16 8 24 80 57,504 Task 8. CIA 24 16 16 56 58,248 Task 9. PS Boller Plate (optional task) 0 50 Task 10. Construction SeMces (optional task) 0 0 0 0 Fours Total Labor Total Exoe11ses Reprographics/Copying Potter PhotoMdeo Mileage MIWNlaneous Delvedes Poe: Strudel's, Tack 1.11 Fs 2041 0 376 1641 01 01 3661 01 01 527,540 1 $0 $41,360 $18,400 501 50 1 528.548 1 $0 1 $0 1 isi3ili:'iEit,i i 6....: EP:E:iEEEES;::I Reimbura. iE E Subconsultants :EtEE. :i !i iFi. rate/unit 1 :Quantity i_ Cost a' Environmental 514,422 51,000 Geotechnical 521,790 Electdcal.Engineer. 514,640 Drilling 59,900 Addtonai:Coord 55,200 and meetings. 5150 E SubeanfuMant Bd 565,952 Maaatp: 1 -10% 51.1501 Total 572.547 Pass 1211 Project Budget Worksheet 01 01 81 641 1,182 501 $0 1 51,040 $4.160 $119,048 5119,046 Labor Total $119,048 Reimbursablee 51,150 Subconsultants 572,547 Total Project Budget' $132.746 Rate Table Used 2003 -04 Billing Rates I Panted: 11#211013, 2:70 PM Engineering Planning Surveying Penhallegon Associates Consulting Engineers, Inc. DESCRIPTION HOURLY RATE 1. Jr. Office Tech., Expediter 35.00 2. Office Tech. 45.00 3. Sr. Word Processor, Planning Tech., Jr. Instnunent Person 50.00 4. Jr. CAD Drafter, Instrument Person, Sr. Office Tech., GPS Assistant 55.00 5. Jr. Engineer, Designer 1, Inspector, Jr. Planner, CAD Drafter I, Party Chief, Researcher, Computer Tech., Project Administrator 65.00 6. Sr. Inspector, Planner, Engineer I, Designer II, Survey Tech I, CAD Drafter U 70.00 7. Engineer 11, Sr. Party Chief, Survey Technician II, Sr. Designer, Sr. CAD Drafter 78.00 8. Sr. Engineer, Sr. Planner, Project Designer I, Project Surveyor, Sr. Computer Tech 85.00 9. Project Engineer, Project Planner, Sr. Project Surveyor, Project Designer II, Sr. Researcher 93.00 10. Sr. Project Designer, Sr. Project Engineer, Sr. Project Planner, Survey Project Manager 100.00 11. Project Manager, Survey Manager, Principal Surveyor 110.00 12. Sr. Project Manager, Sr. Principal Surveyor 120.00 13. Principal Engineer 135.00 14. GPS with Operator 120.00 15. Robotic Instrument with Operator 100.00 REIMBURSABLES A. Within 30 Mile Radius No Charge Beyond 30 Mile Radius Automobile .35 per mile On job inspection mileage will be billed .35 per mile B. Special Equipment/Software As negotiated or Cost 10% Special Software for Modeling/Analysis $10/hour C Blueprinting and Reproductions In -house Blueprinting and Reproductions Outside D. Copies In -house E. Maps, reports, materials and general supplies, cost of commercial transportation, permit fees, pass -thru bills and similar items necessary for work in progress F. Per Diem for Out-Of-Town Work G. Long Distance Phone Calls H. Sub Contractor I. Expert Witness Note: 1 A11 payment is due within 30 days from date of invoice. A monthly service charge of 2% will be added on all accounts older than 30 days. 2 The foregoing schedule of charges is incorporated into the agreement for the services provided effective August 1, 2003 through December 31, 2004. After December 31, 2004, invoices will reflect the Schedule of charges in effect at that time. Federal Way 253.568.6500 2003/2004 HOURLY RATE SCHEDULE Seattle 1601 Second Avenue, Suite 1000 Seattle WA 98101 -3511 Ft 206.441.1855 F 206.448.7167 Portland 888.723.7853 Established In -house Rates Cost+ 10% .10 /Copy Charged at Cost 10% Cost 10% Cost 10% Cost+ 10% Rate x 1.5 Kirkland 425.827.2014 November 10, 2003 Penhallegon Associates Consulting Engineers (PACE) 1601 2nd Avenue, Suite 1000 Seattle. Washington 98101 Attn: Mr. Ken Nilsen, P.E. RE: REVISED SCOPE OF SERVICES TUKWILA PUMP STATION AND OUTFALL REPLACEMENT PROJECT TUKWILA, WASHINGTON Dear Mr. Nilsen: At your request, Landau Associates is submitting this revised scope of services to provide natural resource and geotechnical engineering support for the above referenced project. The purpose of our services will be to assist PACE and the City of Tukwila (City) with permitting of the proposed new stormwater outfall at the Green River, complete subsurface explorations to characterize soil and groundwater conditions, and develop geotechnical engineering conclusions and recommendations to support design and construction of the new pump station, stormwater conveyance pipeline, and outfall pipeline to the Green River. Our understanding of the project is based on several discussions with you, information provided by you, and past experience on similar types of projects. PROJECT UNDERSTANDING ENVIRONMENTAL 1 GEOTECHNICAL 1 NATURAL RESOURCES 4210 20th Street East, Suite F Tacoma, WA 98424 (253) 9262493 fax (253) 926 -2531 www.landauinc.com SEATTLE SPOKANE TACOMA PORTLAND IA LANDAU ASSOCIATES The area in question drains Strander Boulevard from Andover Park East to the Green River through a series of pipes ranging in size from 12 -inch diameter to 18 -inch diameter. According to a survey provided by the City, the outfall of this drainage system is an 18 -inch diameter pipe located between a sanitary sewer trunk line and a gas pipeline and the outfall is positioned so that it points up river. Even though this pipe contains a tide gate, its placement encourages the flow of river water into the storm system. During large flows on the river the tide gate closes, creating a closed system that can not drain by gravity to the river. During this situation the City places a trash pump in the downstream manhole and pumps the stormwater into the river. However, due to the size of the drainage basin, the portable pump can not keep up with the flows, causing the intersection of Andover Park East and Strander Boulevard to flood approximately twice per year according to City staff. In order to correct this problem, the City is proposing to construct a stormwater pump station near Bicentennial Park that will not only handle these flows, but also potential flows from the area further to the west which also floods during large storm events. In order to convey this water to the new pump station, a new oversized gravity line will be constructed within Strander Boulevard from Andover park East to the pump station and ultimately to the Green River. This oversized line would not only convey flows by gravity during normal river levels but also provide storage during large storm events when the high water of the river prevents the water from draining by gravity flow prior to being pumped into the river. As part of the project, the City intends to reconstruct Strander Boulevard from Andover Park East to the Green River bridge, and overlay the portion east from the Green River bridge to West Valley Highway. SCOPE OF SERVICES The following paragraphs summarize Landau Associates' proposed scope of services to support the natural resource and geotechnical aspects of the project. Natural Resource Services Landau Associate permit specialists and aquatic ecologists will work with the design team to- evaluate alternatives that will meet the project goals and reduce the need for a lengthy permit process, h would be desirable to design and position the outfall higher than ordinary high water on the Green River to avoid the requirement for a U.S. Anny Corps of Engineers USACE) permit and the resultart,federal nexus that requires compliance with the Endangered Species Act (ESA). However, given that the pipeline will be up to 30 ft deep, it may be difficult to avoid a USACE permit for the project. Even if the outfall itself is placed out of USACE jurisdiction, it may be necessary to protect the bank with riprap at the outfall location, which would most likely trigger a USACE permit. We have outlined the foilowing tasks to obtain the permits for the project: Coordination with the Resource Agencies and Design Team Given the budget constraints on this project, we will attempt to set up one on -site meeting with the agencies to discuss their concerns with the project. The purpose of this on -site meeting will be to discuss requirements for extending a new outfall through the USACE levee and USACE permitting requirements. We will attempt to include at this meeting the National Oceanic and Atmospheric Administration (NOAA) Fisheries and US Fish and Wildlife Service (USFWS) (the Services) biologists so they may discuss any concerns that they may have with the project (Note: if a USACE permit is not required, the Services may not have any input). In addition, we will attempt to include the habitat manager from the Washington State Department of Fish and Wildlife (WDFW) to discuss the project and +1/10/03 r■OATAWROPOSAu7161Svaraer PS _proprew!.ecc 2 LANDAU ASSOCIATES any requirements that they may want in the Hydraulics Project Approval '(I-IPA). We have scheduled six hours to schedule and attend this meeting. We will work as part of an interdisciplinary team with the design engineers to design the pump station and outfall to address agency issues, integrate design solutions that reduce project impacts, and include conservation measures that will be acceptable to the Services. We have included only six hours for working with the design team Project Permitting This scope of services assumes that a USACE permit will be required for the work. If a USACE permit is not required, those tasks relating to the USACE permit and the resultant ESA compliance will not be performed and the cost for environmental permitting will be less that estimated. We also assume that the project will require authorization from WDFW, Washington State Department of Ecology (Ecology) Water Quality Certification, and the City of Tukwila. We will prepare the required Joint Aquatic Resource Permits Application (JARPA) for the project using the design details provided to us by the engineers at PACE. The JARPA will be submitted to the appropriate permitting agencies. We assume that if a USACE permit is required, the outfall will be authorized by a nationwide permit (NWP) number 7, which authorizes the construction of the outfall if the stormwater discharge is permitted under the City's NPDES permit. Prior to authorizing the project under NWP 7, the USACE will need to determine if the project is in compliance with the ESA (see next task). We will also coordinate with the City of Tukwila to determine the requirements for the Shoreline permit or exemption. For this task we have allowed only 10 hours to coordinate with the Corps once the JARPA and BE have been submitted. It is difficult to estimate the effort that will be required to assure the Corps and other agencies are conducting a timely review of the permit. In general, a fast track project takes more effort to coordinate. This level of effort assumes that the project will be authorized under nationwide permit number 7, and that our coordination with the Corps will include only telephone calls to determine the status of the application. If any additional information is required from the Corps or any other agency, we will provide that under a new scope of services. Biological Evaluation (BE) and Essential Fish Habitat (EFH) Evaluation Landau Associates ecologists will prepare the required BE and EFH for the project, if a USACE permit is required. We will access the NOAA Fisheries web site for the latest list of threatened and endangered species. The USFWS no longer provides site specific lists of species, so we will address bull trout and bald eagle. These two species are listed as threatened under ESA. We will request Priority Habitats and Species data for the project vicinity from WDFW. We will document fish and wildlife use of the area and briefly document species life history for the BE and EFH and document the potential 11/10 I.IDATAWROPOSAL %St antler PS_prop 3 LANDAU ASSOCIATES impacts of the project on listed species and their habitat. We will also describe conservation measures that will be taken to reduce project impacts on listed species and their habitat. Our BE will discuss direct and indirect effects of the project as well as secondary impacts and interrelated and interdependent impacts of the project, as required by ESA. State Environmental Policy Act (SEPA) Checklist WDFW will not issue the HPA until the SEPA process has been completed. Landau Associates ecologists will assist PACE in preparing the required SEPA checklist for the project. We assume PACE will submit the SEPA to the City of Tukwila for their action. We assume that the City will issue a Declaration of Non Significance for the project and that a SEPA EIS is not required for this project. For this task, Landau Associates will prepare the environmental elements of the SEPA checklist. These include earth, air, water, plants, and animal sections of the SEPA checklist. Geotechnical Predesign Support The critical path for this project is expected to be permitting of the new stormwater outfall to the Green River. In order to begin construction in summer 2004, decisions regarding the proposed construction means and methods for the outfall pipeline will need to be identified by mid December 2003. Therefore, our first task will be to provide conceptual level geotechnical engineering support for a predesign effort to identify the likely construction means and methods for the outfall pipeline. The analyses will be based on pre- existing subsurface data. We understand that the City has on file a geotechnical report with a boring near the proposed pump station location. As part of this task, we will compile and review other readily available geotechnical and geologic data in the project vicinity. Potential sources of information include City of Tukwila files, King County files (Strander Boulevard bridge), published geologic information, and Landau Associates' past experience in the general project area. Our budget does not include attending meetings /workshops with PACE and the City to evaluate construction alternatives for the outfall. We will prepare and submit a brief technical memorandum to PACE summarizing the constructability issues and recommended construction method for the outfall portion of the project. Design Support Landau Associates will complete additional subsurface explorations to supplement data gathered during the predesign task. We propose to complete two borings; one along Strander Boulevard between 11/10/03 t\ OATA\PROPOSA137161SUanderPSyrop rev2.doe 4 LANDAU ASSOCIATES Andover Park East and the pump station and one at the proposed pump station location. The borings would be drilled to depths of about 40 ft below existing grades using a truck mounted, drill rig and the mud -rotary method. The borings will be completed by a reputable drilling contractor under subcontract to Landau Associates. Cuttings from the borings will be placed in drums and hauled off for disposal at an off site location. We propose to install monitoring in both borings for subsequent measurement of groundwater levels. Geotechnical laboratory testing will consist of natural moisture content determinations of soil above the groundwater table and index testing (grain -size analyses and Atterberg limit determinations) to aid in soil classification and determining pertinent engineering properties of the soil. We have budgeted for 20 natural moisture content determinations and 6 index tests. We will core the existing pavement on Strander Boulevard east of the Green River in four places to measure the existing pavement section. Representative samples of the subgrade soil will be obtained. The California Bearing Ratio (CBR) value will be determined for three of the samples. CBR testing will be completed by an outside laboratory under subcontract to Landau Associates. The boring along Strander Boulevard is planned for the center turn lane. A partial lane closure will be required to complete this boring. The boring for the pump station will be completed on Christensen Road and partial closure of the road will be necessary. Partial lane closures will be required to complete coring of the pavement on Strander Boulevard, east of the Green River bridge. We will prepare and submit a traffic plan to the City of Tukwila and provide the necessary flaggers and warning signs. Landau Associates will mark the boring and core locations in the field and arrange for underground utility location "1- 800... call before you dig We have included budget to obtain the necessary street use permit from the City of Tukwila. Based on the results of field investigations and laboratory testing, geotechnical engineering analyses will be completed to develop recommendations to address the project geotechnical issues including evaluation of construction alternatives for the pump station and conveyance pipelines to reduce impacts. Possible alternatives include constructing the pump station as a caisson and the use of trenchless construction methods for the outfall and conveyance pipeline. Recommendations and conclusions will be developed for dewatering requirements; excavation support requirements for the pump station; seismic design considerations including liquefaction potential and appropriate mitigation measures; static and dynamic lateral earth pressures on below -grade structures; pipeline construction including trenching and excavation support, pipe foundation support, bedding and backfill requirements, vertical loads on pipes, and buoyancy and settlement; subgrade preparation for reconstruction of Strander Boulevard; and design sections for new pavement and overlays of Strander Boulevard. 11/10/03 I1DATA'PR0POSA1V161SIrander PSfirop_rev2.tloc 5 LANDAU ASSOCIATES The results of our field investigation and laboratory testing, along with geotechnical engineering conclusions and recommendations for the project, will be summarized in a draft geotechnical repot for review and comment by the design team. Upon receipt of comments, we will prepare and submit a final geotechnical report for the project. Our scope also includes time to provide consulting services to the design team and to attend up to two meetings /design workshops with PACE and the City to discuss our findings and to assist in evaluating potential construction alternatives. TERMS AND CONDITIONS Our services will be provided on a time- and expense basis in accordance with the attached compensation schedule and the terms and conditions of a yet -to -be negotiated subconsultant agreement between PACE or the City of Tukwila and Landau Associates. The estimated fee for the sery ices described above is $46,112, as summarized on the attached Table 1. If project requirements change or unforeseen conditions are encountered that require services beyond the scope outlined above, we will bring these to your attention and seek approval for modification to the scope of services and budget, as appropriate. We will not exceed the total estimated fee for our geotechnical engineering services without prior authorization from PACE. If the above scope, schedule and budget are acceptable, please provide us with written authorization by your preferred method. Landau Associates appreciates the opportunity to submit this proposed scope of services and we look forward to providing natural resource and geotechnical engineering services for this project. If any questions arise regarding this proposal please call us. LANDA SSOC Edward J. Heave ,,PE. 1 Associate Sam R. Casne Natural Resources Director cq EJH/SRC/DRS /jas Attachments: Compensation Schedule Table 1 Task Hour Worksheet 11/10/03 1:1DATAWROPOSAn1161S✓artler PS_prop_rev2.6oc 6 LANDAU ASSOCIATES Task No. Task Description 100 Natural Resource Services 110 Agency Design Team Corrdination 120 Project Permitting 130 Biological Evaluation Essential Fish Habit Evaluation 140 SEPA Checklist 200 Geotechnical Services 210 Predesign Support 220 Design Support 221 Field Explorations 222 Engineering Analyses 223 Draft Report Preparation 224 Final Report Preparation 225 Consulting Meetings C 0 c a 'Project Total I 1 'Labor I 36,212 Reimbursables 9,900I I Total Estimated Feel 46,112 I 11/7/2003 I:IData \Proposal\094 \Tukwila PS Budget_rev2 Tukwila Pump Station Project Tukwila, Washington Task He it Worksheet Landau Associates 12 14 4 1 2 12 12 Reimbursables 1 Drilling Subcontractor 4,600 (two borings total) Traffic Control 1,000 Pavement Coring (4) 800 Geotechnical Laboratory Testing 2,600 Reproduction expenses. field equipment, etc. 900 Total Reimbursablesl 9,900 1 o 2 U 7 N O ry t _qp O e. (0 U C a o G C N t .c N f U N c c O C R U O O c in m 0.. CO m N o a Task Total 65 1,800 1 2 2,298 2 11 8,471 1 3 1.853 4 4 4 2,822 4 24 4 2 3,102 6 10 28 4 5,496 4 10 28 12 8 6,130 4 4 6 4 6 2,490 12 2 1,750 Total Hours 16 31 52 12 62 24 8 8 38 36 COMPENSATION SCHEDULE 2004 Invoices Term LANDAU ASSOCIATES Personnel Labor Hourly Rate Senior Principal $175 Principal 165 Senior Associate 150 Associate 135 Senior 120 Senior Project 108 Project 9 8 Senior Staff 88 Senior CAD 80 Staff 78 Assistant/Senior Technician 68 Project Coordinator 65 Technician/CAD 58 Word Processor (including equipment) 52 Support Staff 42 A Senior Consultant rate will be assigned to projects involving high -level consultation or litigation support. The rate for Senior Consultant will be negotiated on a project specific basis, depending on project needs and the expertise required. Expert professional testimony in court, deposition, declaration, arbitration, or public testimony is charged at 1.5 times the hourly rate. Rates apply to all labor, including overtime. Technical disciplines include: Biologist, Chemist, Engineer, Environmental Planner, Geochemist, Geologist, Hydrogeologist, Hydrologist, Risk Analyst, Scientist. Equipment Field, laboratory, and office equipment used in the direct performance of authorized work is charged at unit rates. A rate schedule will be provided on request. Subcontractor Services and Other Expenses Subcontractor billing and other project expenses incurred in the direct performance of authorized routine services will normally be charged at a rate of cost plus a ten percent (10 handling charge. A higher handling charge for technical subconsultants and for high -risk field operations may be negotiated on are individual project basis; similarly, a lower handling charge may be negotiated on projects requiring disproportionaliy high subconsultant involvement. Invoices for Landau Associates' services will be issued monthly. Interest of 1'h percent per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days. Unless otherwise agreed, Landau Associates reserves the right to make reasonable adjustments to our compensation rates (including continuing projects). 10/28/03 DowmeM2 LANDAU ASSOCIATES Mobile 425- 765 -6304 Office 425- 836 -3333 Fax: 425- 836 -5517 Penhallegon Associates, Inc. 750 6th St. South #200 Kirkland, WA 98033 Attention: Ken Nilsen, P.E. FOLLETT ENGINEERING PLLC ELECTRICAL ENGINEERING CONSULTING 4580 Klahanie Dr SE #417 Issaquah, WA 98029 E -mail VFollett@direcway.com Subject: Strander Blvd. Stormwater Pump Station Dear: Ken My understanding of the scope for this project is as follows: C?DOCUMENTS And SBMnWVGnnLLOpel Sodilge %Temporary Internet FYa*\OLKI&Deeipn Scope Slander Sled PS.Ooc 1 of 2 October 20, 2003 Design Tasks The electrical design will be done per the City's standards. These standards will be defined by review of some of the existing stations and meetings with the staff. 1. Assist PACE Engineering with any electrical or controls issues associated with the pre- design report. 2. Attend a pre design meeting with the City staff, gather information, visit the site, review the process and controls. 3. Coordinate power service modifications with Utility 4. Assist PACE engineers with site electric building layout 5. Coordinate design standards with the City 6. Produce electrical drawings for bid (includes electrical power, controls, instrumentation, and telemetry). 7. Produce specifications for Bid 8. Attend Review meetings with the City and PACE 9. Perform multidiscipline design coordination and quality review 10. Provide a final design electrical construction cost estimate 11. Assist the City and PACE to develop a standard pump station boiler plate Services during Construction 1. Answer bidders questions by phone and assist in any addenda preparation. 2. Review electrical power, controls, and instrumentation equipment and material submittals 3. Answer contractor questions and RFIs during construction and review change orders as required 4. Attend meetings and answer questions as required by the Client 11/1212003 2:42 PM 5. Inspect and Test motor control centers and control panels at the System Integrator's shop and provide punch list of incomplete or incorrect items. 6. Perform intermediate site inspections of the electrical construction and provide a punch list of incomplete or incorrect items 7. Provide inspection and testing of the electrical work at the completion of construction and provide a punch list of incomplete or incorrect items. 8. Review operations and maintenance manuals 9. Revise electrical drawings for a complete set of "As- Built" record drawings and provide final copy in electronic CD format to Penhallegon Associates. I look forward to working with you on this project. Sincerely, Vincent M. Follett P.E. Follett Engineering, PLLC C?OCCUMENTS AM SettgsEKemtocel SeNipe \Temporary Internet F➢es\OLHteeDeeign Scope StrlMer Blvd PS.Cx 2 of 2 11/12/2002 2:02 PM FOLLETT ENGINEERING PLLC ELECTRICAL ENGINEERING CONSULTING CLIENT: PACE Date PROJECT: STRANDER BLVD STORMWATER PS Project# TUKWILLA Client Task DESCRIPTION Senior Engr CAD Sub total Engineer Tel DESIGN AND CONSTRUCTION $99 $75 $55 1 PRE DESIGN SITE VISIT 5 5475' PRE DESIGN REPORT ASSISTANCE 8 5760 CONTROL SYSTEM COORDINATION 4 $380 POWER UTILITY INVESTIGATIONS 4 3380 1111 .2003 2.41 PM 2 BOOSTER PUMP T DESIGN MEETINGS 8 5760 El SYMBOLS LEGEND 1 1 5130 E2 SITE PLAN DETAILS 4 12 6 51,610 E3 BUILDING PLANS 4 12 6 51,810 E4 ONELINE DIAGRAM, CALCS SCHEDULES 4 12 6 51,610 E5 CONTROL PANEL ELEVATIONS AND DETAILS 4 5380 ES CONTROL COMM WIRING. DIAGRAMS 4 12 6 $1,610 E7 CONTROL I TELEMETRY WIRING DIAGRAMS 4 12 6 51,610 SPECIFICATIONS AND PROJECT REVIEW SPECIFICATIONS 12 51,140 REVIEW MEETINGS (CLIENT OWNER) 10 5950 FINAL DRAWINGS /COORDINATION REVIEW 8 5760 ELECTRICAL CONSTRUCTION COST ESTIMATE 5 5475 1 1 512,545 3 STANDARD "BOILERPLATE" DESIGN MEETINGS WITH CITY AND PACE 8 DOCUMENT DEVELOPMENT 8 4 CONSTRUCTION ASSISTANCE BIDASSISTANCE 2 $190 SUBMITTAL REVIEW GENERAL ELECTRICAL 8 5760 CONTROLS 8 INSTRUMENTATION 24 52,280 POWER EQUIPMENT AND MECHANICAL 8 5760 CONTROL PANEL CHECKOUT 12 51,140 CONTRACTOR QUESTIONS 12 51,140 CLIENT COORDINATION QUESTIONS 6 5570 CHANGE ORDERS 2 5190 INTERMEDIATE SITE INSPECTION 10 5 950 STARTUP AND TESTING 12 51.140 PUNCH LISTS 4 5380 O&M MANUAL REVIEW 2 5190 RECORD DRAWINGS (AS- BUILT) 5 5 5750 OTHER EXPENSES Total Hours rrr, October 28, 2003 4 Redmond, WA 98053 425- 836 -3333 5760 5980 1 211 61 40 1 11 51.985 31.740 1 510.440 SUBTOTAL 326,820 526,820 EXPENSES TOTAL I 526,820 'tSUTaTe Yu la Strand& Blvd PSads Tukwila Standar grar Strander and Andover East Photo Utilities Committee November 18, 2003 Present: Pam Linder, Chair; Joan Hernandez, Richard Simpson Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara, Ryan Larson, Mike Cusick, Frank Iriarte, Rhonda Berry, Lucy Lauterbach; Dennis Robertson 1. 303 Facilities Fund Status Update Jim had a list of the projects funded or planned for his facilities staff. Some are major projects that are planned for the future, such as connectivity or getting rid of the McClees property bought for vactor waste. Others are projects that were finished in 2003 including replacing carpets in the 6300 building, removing graffiti at Tukwila Pond Park, painting fire stations, and replacing the community center carpets. More painting at city buildings and roof coating the George Long building are active projects. Projects being designed for 2004 include the Council chamber project, which needs a list of possible decisions to help Council (and the Court and Planning Commission) choose what can be done. The committee recognized this was a policy issue, and thought it could be discussed at the Council retreat after it gets initial consideration at a Council meeting. There is also a long list of Future projects that are needed but not funded. Information. 2. Upgrade Pump Station 19 Fort Dent There are two pump stations currently at Fort Dent, and neither has been properly maintained for years. One does not work at all, and the other is overwhelmed with water. Both pumps are old, and cannot be maintained. New pumps are needed, and it is not known whether the current gravity system will be adequate. PACE, Inc. was chosen from a short list of contractors. The contract will be for $41,742. Recommend PACE. Inc for design of Fort Dent storm drainage system. 7 3. Consultant for Strander Pipe Replacement The storm drain pipes in Strander /Andover East and along Christensen Road and Baker Boulevard flood regularly with any big rain events. The pipes are too small, and need to be larger. There are many other pipes (including Olympic gas line pipe) in the vicinity, so replacing the pipes won't be easy. PACE was chosen to design the pipe replacement. The contract for preliminary engineering is $192,745. Dennis asked if it was feasible to pump the excess water to Tukwila Pond, and was told it was not. Recommend PACE to design nine replacements in Strander. 4. Engineering for Phase 2 Allentown/Foster Point Sewers Designs for sewers as well as for water, street and some sidewalk improvements for Allentown/Foster Point have been done for both neighborhoods to the 90% level. The remaining 10% design remains to be done, and the two contractors (one for each neighborhood) will finish them. Gray Osborne will finish Allentown's design, and AHBL will finish Foster Point's. Pam L asked that staff look at both sides of 42' for the sidewalk to see which side was the better side to put a sidewalk on. A complicating factor is that the sidewalk now on the east side of the street badly needs repair, as it is dangerous for walking. Pam said dogs jump at the fence threatening walkers on that sidewalk. Staff said they would ask the neighborhood about which side they would prefer to put the sidewalk on when they have meetings there. Recommend authorizing contract addendums for design. Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): I Fund Source (if known): Meeting Date 11/24/03 ishi ry Meeting Date 11/24/03 COUNCIL AGENDA SYNOPSIS Meeting Date 11/24/03 CAS Number: 03-149 Allentown Phase II Sewer Consultant's Agreement Supplement Council Initials Prepared by 1 Mayor's review I Council review Mc 934' Q 1 4.% e. 1 I 1 I Original Agenda Date: November 24, 2003 Admin. Public Works ITEM NO. 3. ol The consultant's agreement for design of Allentown Phase II was 90% completed and put on hold until funding was obtained through the Public Works Trust Fund. This supplement will complete the design of Allentown and bring it to current city standards. It will also include additional roadway improvements and stormwater facilities. Authorize the Mayor to sign the supplement with Gray Osborne, Inc. Forward to Committee of the Whole. Same as Sponsor. $58,000.00 403/02 Sewer (pg. 95, 2004 Proposed CIP) NOS Action AP ANDIC S Attachments Information Memo dated October 27, 2003 Consultant's Supplement Utilities Committee Meeting Minutes from November 18, 2003 To: Mayor Mullet From: Public Works D rectot_Q4t� Date: October 27, 2003 (J Subject: Engineering Services for Allentown Phase 2 and Foster Point Neighborhood Revitalization ISSUE Additional engineering scope required to complete contract drawings for the Allentown Phase 2 and Foster Point Neighborhood Revitalization. BACKGROUND In May of 2000, the City entered into a contract with Gray Osborne, Inc., for the design of improvements to the Allentown neighborhood. In August of 2001, AHBL, Inc., was contracted to design improvements for the Foster Point neighborhood. In 2002, the consultants completed their drawings to the 90% level and the projects were put on hold awaiting funding. Funding was approved in September 2003 with construction slated the summer of 2004. ACTION TAKEN City staff requested proposals from the consultants to bring the contract drawings up to the 100% level. The cost for Allentown Phase 2 is $58,000 from Gray Osborne, Inc., and $19,727 for Foster Point from AHBL, Inc. RECOMMENDATION Authorize the revisions to the contracts for Allentown Phase 2 and Foster Point Neighborhood Revitalization. MC:ad attachments v:.*Macaws s Faun Mot Coesu) INFORMATION MEMO ADDENDUM NO. 2 CONSULTANT AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES for This Addendum is made and entered into this day of 2003, by and between the City of Tukwila, hereinafter called the "City", and Gray Osborne, Inc., whose address is, 701 Dexter Avenue North, Suite 200, Seattle, Washington 98102, hereinafter called the "Consultant WITNESSETH THAT: WHEREAS, the City engaged the services of the consultant under Engineering Consultant Agreement AG00 -029, dated 3 April, 2000 to provide engineering services necessary for the design and construction of the Allentown Water and Sewer Improvement Project Phase 2, and WHEREAS, the City desires to perform additional work associated with the Allentown Water and Sewer Improvement Project Phase 2, as more particularly described in Exhibit `B -2" (attached hereto), and WHEREAS, the City and Consultant have determined that additional work is required to design and construct the Allentown Water and Sewer Improvement Project Phase 2, such additional work items and costs being shown in the attached Exhibit "A -2" Scope of Work, and Exhibit `B -2" Cost Breakdown, NOW, THEREFORE, it is mutually agreed upon that the Engineering Consultant Agreement AG00 -029, is hereby amended to include the additional scope of work and costs identified herein and further stated below: 1. The maximum amount payable for the additional work items defined in Exhibit "A -2" of this contract Addendum No. 2 is $58,000. This amount shall not be exceeded without additional authorization of the City. 2. The revised contract total payable for work on this contract addendum is increased from $196,900, to $254,900 making a difference of $58,000. 3. The Time of Performance (Section 3) for the Project is hereby amended as follows: Design services shall terminate on or before February 15, 2003. Construction management services shall be revised from 160 calendar days to 200 calendar days. All other provisions of Consultant Agreement AG00 -029 dated 3 April 2000 shall remain in force and apply to this addendum. EXECUTION IN WITNESS WHEREOF, the parties have executed this Addendum No. 2 to ENGINEERING CONSULTANT AGREEMENT AG00 -029 as of the day and year first above written. Signature Tim Osbome,P.E. Type or Print Name Date Vice President/Principal, Gray Osborne, Inc. Title (September 1I, 2093) Page 1 of 5 CITY OF TUKWILA Signature Title Attest/Authenticated: City Clerk Date Proiect Description EXHIBIT A -2 Addendum No. 2 Additional Scope of Work Allentown Water and Sewer Improvement Project Phase 2 The City of Tukwila desires additional design and construction management services for additional improvement to be provided as a part of this project. Engineering work would include the following items. Design "frontage improvements" to a portion of the 42 Avenue South corridor, from the northeast comer of South 124 Street to the southeast corner of South 116 Street; a distance of approximately 2,800 lineal feet. These frontage improvements will be located on the east side of this corridor and include concrete curb, gutter, and sidewalk (5- foot -wide) on the east side of the roadway. ADA compliant sidewalks will be reinstalled at their existing location. Minor (up to 3 feet or less) asphalt realignment (edge of existing) may be required (per City approval) to "best" accommodate new curb and gutter alignment. Design work will not include street or property right -of -way identification. This project will also require additional stormwater facilities. The stormwater facilities will be "tied" into existing culverts serving this area of 42 Avenue South. Existing systems currently known to serve the area will be incorporated into the design. No additional detention facilities are anticipated to be required. Treatment facilities are anticipated to include vortex or swirl treatment facilities. Fences, utility structures, mail boxes and/or project "impacts" adjacent to or within the existing sidewalk(s) will need to be temporarily or permanently relocated, as required. Driveways and yards may also need to be reconstructed onto private properties in order to accommodate any grade changes on vertical or horizontal realignment of the existing sidewalk(s). Additionally, drainage (yard drain) facilities will likely need to be added to facilitate changes in grade to, or adjacent to properties currently (surface) draining to public systems. In addition to these road improvements, additional curbs, gutters and sidewalks have been added to the 42 Avenue South corridor north of the South 116 Street intersection (east side). These were installed as part of the `recent" fire station improvements. Existing bid documents will be revised to show the location of these facilities to ascertain utility conflicts and reduce contractor claims for surface features not accurately shown, but impacted by existing alignment of facilities. The proposed vertical alignment (not horizontal) of the proposed sanitary sewer will be revised for approximately 750 feet to indicate an approximate 6 foot depth for proposed facilities in the South 115 Street corridor (west of fire station). Shallower gravity sewers have been determined to be feasible in this area to provide adequate sewer service. (September 11.2003) Page 2 of 5 Work will also include design modifications to the control/electrical panel for the lift station to accommodate the City's current standards. Plans and specifications will be updated with new engineer's stamp (existing license dates have expired). Additional revisions will include new specifications on roadway and drainage items, new and revised bid quantities (calculated as required), new construction details, new prevailing wage rate section, new project description, "call for bids and revised table of contents. Task No. Task Description Acquire additional survey information to include cross sections (half street) at approximately 50 -foot stations, in and along 42 Avenue South for a distance of approximately 2,800 lineal feet. Cross sections will also include partial driveway profiles and identification of critical "low spots" for identifying vertical information on "properties" fronting (and draining to) 42 Avenue South. Field work will also acquire information on the "general" location of existing sidewalk improvements built on 42 Avenue South as part of fire station improvements. 2. Provide conceptual, preliminary, and final design of new street frontage improvements to include "minor" roadway realignment (3 feet max.) to accommodate any new curb and gutter alignment. Provide plan view, typical cross section, and special construction details for sidewalks, curbs, and gutters. Provide plan view elevation grade "call- outs" on plans for new gutter panel elevation at 25 foot intervals, and around corner radii. Provide new stormwater utility design in plan and profile views. Incorporate applicable City review comments. This task assumes one meeting with City to discuss conceptual layout of street improvements. 3. Provide electronic revisions to plans for modifications to the control/electrical panel and associated items to accommodate current city standards. 4. Revise existing plan and profile drawings and detail sheets (no new streets added) to show revisions, additions, deletions, or modifications. 5. Revise and/or modify specifications to identify new work, deleted work, and modifications proposed herein. This task also includes calculating new and /or revised quantities. Work will not include adding or deleting schedules of work currently proposed. 6. Print and deliver to City a new set of revised bid/construction documents. Signed and stamped plans will be provided in mylar format with an electronic CADD file (2000). Specifications will be provided as a bound copy with electronic (Word) format. Provide two full size copies of each submittal (September 11, 2003) Page 3 of 5 listed above (see task item 2). Conceptual submittal will not include specifications. 7. Provide additional construction management services to facilitate the construction of the additional improvements. (September 11, 2003) Page 4 of 5 1. 2. 3. 4. 5. 6. 7. Total Additional Labor I 12 Estimated Rate I $47 Amount 1 $564 Subtotal, Direct Labor Costs: Indirect Labor 156 Total Labor Costs: Fee 15 Subtotal, Labor Fee: Expenses, mileage, photos, additional printing, misc.: TOTAL ESTIMATED COST, Addendum No. 2: (September 11, 2003) EXHIBIT B -2 Addendum No. 2 Allentown Water and Sewer Improvement Project Phase 2 0.5 4 1 0.5 1 1 4 2 8 40 100 40 4 16 8 4 8 6 8 24 4 2 2 1 12 20 40 16 4 80 172 37 80 $35 $27 $35 $23 $2,800 $4,644 $1,295 $1,840 Page 5 of 5 4 4 $33 $132 30 230 30 230 $55 $28 $1,650 $6,440 19,365.00 30,209.40 49,574.40 7,436.16 57,010.56 989.44 58,000.00 Utilities Committee November 18, 2003 Present: Pam Linder, Chair; Joan Hernandez, Richard Simpson Jim Morrow, Brian Shelton, Pat Brodin, Gail Labanara, Ryan Larson, Mike Cusick, Frank Marta, Rhonda Berry, Lucy Lauterbach; Dennis Robertson 1. 303 Facilities Fund Status Update Jim had a list of the projects funded or planned for his facilities staff. Some are major projects that are planned for the future, such as connectivity or getting rid of the McClees property bought for vactor waste. Others are projects that were finished in 2003 including replacing carpets in the 6300 building, removing graffiti at Tukwila Pond Park, painting fire stations, and replacing the community center carpets. More painting at city buildings and roof coating the George Long building are active projects. Projects being designed for 2004 include the Council chamber project, which needs a list of possible decisions to help Council (and the Court and Planning Commission) choose what can be done. The committee recognized this was a policy issue, and thought it could be discussed at the Council retreat after it gets initial consideration at a Council meeting. There is also a long list of Future projects that are needed but not funded. Information. 2. Upgrade Pumn Station 19 Fort Dent There are two pump stations currently at Fort Dent, and neither has been properly maintained for years. One does not work at all, and the other is overwhelmed with water. Both pumps are old, and cannot be maintained. New pumps are needed, and it is not known whether the current gravity system will be adequate. PACE, Inc. was chosen from a short list of contractors. The contract will be for $41,742. Recommend PACE. Inc for design of Fort Dent storm drainage system. 3. Consultant for Strander Pine Replacement The storm drain pipes in Strander /Andover East and along Christensen Road and Baker Boulevard flood regularly with any big rain events. The pipes are too small, and need to be larger. There are many other pipes (including Olympic gas line pipe) in the vicinity, so replacing the pipes won't be easy. PACE was chosen to design the pipe replacement. The contract for preliminary engineering is $192,745. Dennis asked if it was feasible to pump the excess water to Tukwila Pond, and was told it was not. Recommend PACE to design nine renlacements in Strander. 4. Engineering for Phase 2 Allentown/Foster Point Sewers Designs for sewers as well as for water, street and some sidewalk improvements for Allentown/Foster Point have been done for both neighborhoods to the 90% level. The remaining 10% design remains to be done, and the two contractors (one for each neighborhood) will finish them, Gray Osborne will finish Allentown's design, and AHBL will finish Foster Point's. Pam L asked that staff look at both sides of 42 for the sidewalk to see which side was the better side to put a sidewalk on. A complicating factor is that the sidewalk now on the east side of the street badly needs repair, as it is dangerous for walking. Pam said dogs jump at the fence threatening walkers on that sidewalk. Staff said they would ask the neighborhood about which side they would prefer to put the sidewalk on when they have meetings there. Recommend authorizing contract addendums for design. i CAS Number: 03-150 COUNCIL AGENDA SYNOPSIS Meeting Date 11/24/03 oo-150 Agenda Item Title: Allentown Phase 11— Foster Point Sewer Consultant's Agreement Supplement Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): 1 Meeting Date 11/24/03 Council Admin. The consultant's agreement for design of the Foster Point area of Allentown Phase II was 90% completed and put on hold until funding was obtained through the Public Works Trust Fund. This supplement will complete the design of Foster Point and bring it to current city standards. It will also include additional storm sewer facilities and the design of the relocated lift station. Authorize the Mayor to sign the supplement with AHBL, Inc. Forward to Committee of the Whole. Same as Sponsor. $19,727.00 403/02 Sewer (pg. 95, 2004 Proposed CIP) Meeting Date 11/24/03 Initials Prepared by 1 Mayor's review 1 Council review! MC 1 GsJG Original Agenda Date: November 24, 2003 V a ga C) G ?TT Action aka Attachments Information Memo dated October 27, 2003 Consultant's Supplement Utilities Committee Meeting Minutes from November 18, 2003 Public Works ITEMNO. 3. e. To: Mayor Mullet From: Public Works DirectorQ Date: October 27, 2003 Subject: Engineering Services for Allentown Phase 2 and Foster Point Neighborhood Revitalization ISSUE INFORMATION MEMO Additional engineering scope required to complete contract drawings for the Allentown Phase 2 and Foster Point Neighborhood Revitalization. BACKGROUND In May of 2000, the City entered into a contract with Gray Osborne, Inc., for the design of improvements to the Allentown neighborhood. In August of 2001, AHBL, Inc., was contracted to design improvements for the Foster Point neighborhood. In 2002, the consultants completed their drawings to the 90% level and the projects were put on hold awaiting funding. Funding was approved in September 2003 with construction slated the summer of 2004. ACTION TAKEN City staff requested proposals from the consultants to bring the contract drawings up to the 100% level. The cost for Allentown Phase 2 is $58,000 from Gray Osborne, Inc., and $19,727 for Foster Point from AHBL, Inc. RECOMMENDATION Authorize the revisions to the contracts for Allentown Phase 2 and Foster Point Neighborhood Revitalization. MC:ad attachments Q' aliceVJlentoven s lbw Pohl( COmnm) 11/19/03 14:14 FAX 2533832572 This Addendum is made and entered into this day of 2003 by and between the City of Tukwila, hereinafter called the "City', and AHBL, Inc., whose address is, 2215 North 30th Street, Suite 300, Tacoma, WA 98043, hereinafter called the "Consultant". WITNESSETH THAT: ADDENDUM NO. 1 CONSULTANT AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES for WHEREAS, the City engaged the services of the consultant under Engineering Consultant Agreement AG01 -105, dated September 11, 2001 to provide a",,:" °^'2 services necessary for the design and construction of the Foster Point Water and Sewer Improvement Project, Phase 3, and WHEREAS, the City desires to perform additional work associated with the Foster Point Water and Sewer Imp_ ,eat Project, Phase 3, n more particularly described in Exhibit "A -1" (attached hereto), and WHEREAS, the City and Consultant have determined that additional work is requited to design and construct the Foster Point Water and Sewer Ln =_.eat Project, Phase 3, such additional work items and costs being shown in the ,attached Exhibit "A -1" Scope of Work, and Exhibit "B", Cost Breakdown, NOW THEREFORE, it is mutually agreed upon that the Engineering Consultant Agreement AG01 -105, is hereby amended to include the additional scope of work and costs identified herein and further stated below 1. The maximum amount payable for the additional work its defined in Exhibit "B" of this contract Addendum No. 1 is $19,727. This amount shall not be exceeded without additional authorization of the City. 2. The revised contract total payable for work on this contract addendum is increased from $121,404.25 to $141,131.25 making a difference of $19,727. 3. The Time of Performance for the Project is hereby amended as follows: Design services shall L on or before 120 calendar days after receipt of signed authorization. AB other provisions of Consultant Agreement AG01 -105 dated September 11, 2001 shall remain in force and apply to this addendum IN WITNESS WHEREOF, the parries have executed this Addendum No. 1 to ENGINEERING CONSULTANT AGREEMENT AG01 -105 as of the day and year first above written. CONSTANT Signature Doreen S. Gavin P.E. Type or Print Name 142pmotrevised.doe Date ABEL TACOMA EXECUTION Pier President /Principal AHBL, Inc. Tide Title CITY OF TUKWILA Signature Type or Print Name Date Ij002 11/19/03 14:15 FAX 2533832572 Task Nn. 9e 142ptootmviscd.doe ABHL TALUHIA IKJ UUJ EXHIBIT A-1 Addendum No. 1 Additional Scope of Work Foster Point Water and Sewer Improvement Project, Phase 3 1. Provide engineering design and topographic services to the City to design the replacement of approximately 30012 of a 12 -inch storm sewer within South 130 Street Engineering services includes modifications to the Construction Contract Documents (bid form and specifications), and modifications to the existing plan sheets to reflect the new work. 2. Provide planning services to the City to modify permit documents to include the replacement of the 12 -inch storm sewer outfall located within South 130 Street, and the replacement of the 24- inch storm sewer outfall at the extension of South 133' Street 3. Provide engineering services to the City to include a water design for a new water main within South 130`" Street, from 56 Avenue South to 57' Avenue South; and modify the existing plans to retain the existing water within 56 Avenue South, from South. 130`" Street to South 133` Street 4. Provide engineering design services to move Lift station southwesterly to Parcel 2172000160. This revision includes civil plan revisions, pump calculations revisions, changes to the electrical site plan, and supplemental topographical survey at the new lift station site. 11/19/03 14:15 FAX 2533832572 AHBL TACOMA Exhibit "B" -1 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) DESIGN PHASE SERVICES COMBINED FEE AMOUNT TASK NO. PRINCIPAL PROJ MNGR CIVIL ENGR I CIVIL ENGR 1l TECH TYPIST 9 2 8 68 72 4 [a1 004 Total Hours 2 8 68 0 72 4 Est Rate $49 $37 $28 $23 $26 $15 Direct Labor 598 5296 51,904 $0 $1,872 $60 Direct Labor Costs $4,230 Indirect Labor @1.53 x Direct Labor Cost $6672 Total Labor Costs $10,702 Profit 15% 51,605 Subtotal, Labor and Fee 512,307 Other Disciplines and Expenses $7,420 Structural Design (AHBL) Planning/Permitting (AHBL) 53,893 Topographic Survey (AHBL) 2 179 Electrical Engineering (BCE) $948 Geotechical Engineering (Geo Engineers) Printing (Ford Graphics) 5400 Miscellaneous (Mileage, Photos, other) Estimated Total Costs 519,727 Includes 10% Administration Fee Revised 11/19/2003 AHBL 201142.10 11/19/03 14:15 FAX 2533832572 TASK NO. PRINCIPAL PROJ MNGR PLANNER 9 2 5 32 AMBL TACOMA lI005 Exhibit "B" 2 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) AHBL PLANNING /PERMITTING TYPIST 8 Total Hours 2 5 32 0 0 8 Est Rate $49 $34 $27 $15 Direct Labor $98 $170 $864 $0 $0 $120 Direct Labor Costs $1,252 Indirect Labor @1.53 x Direct Labor Cost $1.916 Total Labor Costs $3,168 Profit 15% $475 Labor and Fee $3,643 Printing, mileage, and photos $250 Subtotal $3,893 Revised 11/19/2003 AHBL 201142.10 11/19/03 14:15 FAX 253383257 AUEL TACOMA waooe Exhibit "B" 3 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) AHBL SURVEYING SERVICES TASK NO. PRINCIPAL SURVEYOR SURV. PARTY TECHNICIAN TYPIST 9 1 2 11 8 Total Hours 1 2 11 0 8 0 Est Rate $49 $34 540 $24 $15 Direct Labor $49 $68 $440 $0 $192 $0 Direct Labor Costs 749 Indirect Labor ©1.53 x Direct Labor Cost $1,146 Total Labor Costs $1,895 Profit ©15% $284 Subtotal, Labor and Fee $2,179 Revised 11/19/2003 AHBL 201142.10 11/19/03 14:16 FAX 2533832572 AHBL TACOMA Exhibit 'B" 4 of 4 CITY OF TUKWILA FOSTER POINT IMPROVEMENTS (See letter for description of tasks) BCE, ELECTRICAL ENGINEERS TASK NO. PRINCIPAL PROJ MNGR ENGINEER TECHNICIAN TYPIST 9 1 1 4 8 0 Total Hours 1 1 4 0 8 0 Est Rate $45 525 523 $17 $15 Direct Labor $45 525 $92 $0 $136 50 Direct Labor Costs Indirect Labor (cg1.65 x Direct Labor Cost Total Labor Costs Profit (42 15% Labor and Fee Auto Mileage Subtotal Revised 11/1912003 4007 $298 5492 5790 $118 $908 $40 $948 AHBL 201142.10 5. Other Engineering for Phase 2 Allentown and Foster Point The same two firms doing the street work for Allentown and Foster Point are also designing storm drains and water lines there. Final design is also needed here for the remaining 10% of work. Gray Osborne and AHBL will finish their designs for $19,727 and $3,893 respectively for the project. Pam asked if Foster Point would get sidewalks, since one prominent citizen there has stated they did not want them. Dennis asked about a large cottonwood in Foster Point that is threatening to the house and citizen who lives under it. Jim said staff had checked the health of trees there, but that he would ask again. Recommend contract addendums to Phase 2 contractors., 6. Utility Rate Comparisons Staff had prepared comparisons among many jurisdictions for water, sewer, and surface water rates. Tukwila's water rate for 2003 is mid range; and mid range for sewer rates as well, though there were fewer cities to compare to. We were on the low end of surface water rates. Staff said it was hard to compare something like sewer rates, as there are many extra charges for things that can't be compared in a survey. Pam said the Council should review the surface water rate in 2004 to be implemented in 2005. Jim M said any changes should be done early in the year so businesses can plan for it in their future budgets. Information. 7. Response to Mr. Robertson's remarks Dennis Robertson had made comments at the previous night's council meeting that the City should look at alternatives for doing drainage in the Cascade View neighborhood more cheaply by using some alleys for new pipes. Jim's response was that the final design is still being done. He also pointed out facts such as the City's financing the project with CDBG and PWTF loans. One of the problems with Cascade has been that people tied their roof drains into the sewers. Putting storm drains in alleys wouldn't work well in most places, and one try at that several years ago was unsuccessful because so many owners were out of state corporations. Information. L- n -vctn .du 4J S 00 3 I CAS Number: 03-151 Agenda Item Title: Adopt Ordinance for Traffic Concurrency Standards and Impact Mitigation Fees Original Sponsor: I Timeline: Sponsor's Summary: COUNCIL AGENDA SYNOPSIS 03 -15\ Meeting Date Prepared by 11/24/03 CK cal Council Recommendations: Sponsor: Amend the Traffic Concurrency Standards Ordinance (TMC 9.48) and approve by resolution a new Impact Mitigation Fee Schedule. Committee: Forward to Committee of the Whole. Administration: Same as Sponsor. Cost Impact (if known): Fund Source (if known): Meeting Date 11/24/03 Meeting Date 11/24/03 Admin. Initials 1 Mayor's review I Council review K 1 tile 1 ORlV1��TI Original Agenda Date: November 24, 2003 0 €0 MOB, Action Public Works ITEMNO. 3.C. Recent legal challenges to the City's Traffic Concurrency Standards ordinance, specifically to the impact mitigation fee methodology, have created a need for Tukwila to modify the Tukwila Municipal Code (Chapter 9.48). We also have to update the project list. Attachments Information Memo dated November 19, 2003 TMC Chapter 9.48 and Table 12 Mitigation Proportionate Fairshare Costs Transportation Committee Meeting Minutes from November 10, 2003 Additional information will be included in the Transportation Committee packet for 11/24 and will be provided as a handout to full Council at COW on 11/24. INFORMATION MEMO To: Mayor Mullet From: Public Works Director Community Development Director Date: November 19, 2003 Subject: Transportation Concurrency and Impact Mitigation Fees Ordinance Changes Project No. 01 -RW06 ISSUE Update to the impact mitigation fee list and modifications to the Concurrency ordinance (TMC 9.48). BACKGROUND Recent legal challenges to the City's Concurrency Ordinance, specifically to the impact mitigation fee methodology, have created a need for Tukwila to modify the Concurrency Ordinance (TMC 9.48) and update the Mitigation Fee list. Originally staff thought modifications to the Comprehensive Plan and the associated Transportation Background Report would be necessary but further review has shown modifications to be unnecessary at this time. ANALYSIS Recent litigation decisions, still in the appeals process, exposed a very real need for updates to the City's way of collecting impact mitigation fees. Staff is developing proposed language changes to the Transportation Concurrency ordinance and updating Table 12: Mitigation Proportionate Fair Share Costs from the Transportation Background Report. Because of the very short timeframe in which these changes are being done, the actual verbiage and updated impact fee list will be presented during the Transportation Committee, immediately followed by the Committee of the Whole on November 24, 2003. Schedule for this process is: November 10/12 Transportation Committee and Community Affairs Parks Committee November 24 Transportation Committee and Committee of the Whole December 15 Adoption by City Council Action A full update to the Transportation Element will be done in late 2004. Those changes will be in conjunction with other city -wide updates currently underway as required by state law. RECOMMENDATION Review and adopt the proposed ordinance changes and mitigation fee list. \t uk2 \voll\pubwodcskyndy\infonnation nen,o emetgencymw 9.48 update briefing 2.doc TUKWILA MUNICIPAL CODE Chapter 9.48 TRAFFIC CONCURRENCY STANDARDS Sections: 9.48.010 Determination of traffic concurrency required 9.48.020 Exemptions 9.48.030 Level -of- Service standards 9.48.040 Arterial classification system 9.48.050 LOS standards for specific locations 9.48.060 Design of arterial improvements; load limits 9.48.070 Traffic studies and mitigation 9.48.080 Mitigation of traffic safety hazards 9.48.090 Appeals 9.48.010 Determination of traffic concurrency required A. No Type 1, 2, 3, 4, or 5 decision which is subject to this chapter shall be approved unless a determination is made by the appropriate Department that the standards of this chapter have been met. B. ,For Type 1 and 2 decisions, the Department of Community Development shall refer the application to the Department of Public Works, which shall determine whether the application complies with City standards regarding traffic concurrency and, if not, what mitigation is required. C. For Type 3, 4, and 5 decisions, the Department of Community Development shall refer the application to the Department of Public Works, which shall determine whether the application complies with City standards regarding traffic concurrency and, if not, what mitigation is required. A statement identifying the required mitigation, if any, shall be incorporated into the staff report required by TMC 18.112.020. (Ord. 1769 93(part), 1993) 9.48.020 Exemptions This chapter shall not apply to .single family building permits, multi- family building permits for projects containing four or fewer units, short plats, or any non residential project that is categorically exempt from SEPA pursuant to TMC 21.04.080, 100, or 110. The Department shall also waive compliance with this chapter for other projects which will not generate new traffic trips. (Ord. 1769 §3(part), 1993) 9.48.030 Level of Service standards A. Level -of- service "LOS gradations for corridors shall be measured with volume to capacity ratios graded from LOS A to LOS F, as provided in subsection 13, and intersections shall be measured in average delays at intersections or average travel speeds on corridors, as determined by the Department of Public Works. B. Volume (V) to capacity (C) ratios shall be used to quantify LOS for corridors as follows: I LOS I A I B C D E I F Level of Service Existing A <73 seconds 13 7.5 15 seconds C 15.1 25 seconds D 25.1 40 seconds E 40.1 60 seconds F 60 seconds G I H I I I J Street Classification Access Collector Arterial Minor Arterial Principal Arterial Volume /Capacity up to 0.6 0.6 0.7 0.7.0.8 0.8 0.9 0.9 -1.0 greater than 1.0 C. The Department of Public Works may, in its discretion, utilize either a standard LOS gradation system or, in the case of intersections that are experiencing high congestion, an expanded LOS gradation system to evaluate. The LOS gradations for intersections, based on average delays are: Expanded 7.5 seconds 7.5 15 seconds 15.1 25 seconds 25.1 40 seconds 40.1 60 seconds 60 120 seconds 120 180 seconds 180 240 seconds 240 300 seconds >300 seconds (Ord. 1769 §3(part), 1993) 9.48.040 Arterial classification system A. The Tukwila Functional Arterial Classification System, which is in accord with required Federal and Washington State arterial standards, is as follows: Principal Use access to abutting property between access minor between collector principal between communities B. The Department of Public Works shall classify all streets in the City in accordance with the classifications: in Subsection A. Such classifications shall be reviewed and modified as necessary by the Department from time to time. (Ord 1769 §3(part), 1993) 9.48.050 LOS standards for specific locations A. A minimum LOS standard of E for traffic capacity shall be maintained, based upon a calculation of average LOS, for the following arterial segments: 1. E Marginal Way (S. 112th St. to North City Limit) 2. Interurban (Southcenter Blvd. to I.5) 3. Pacific Highway S. (S. 152nd St. to Boeing Access Rd.) 9-20 Printed January 2, 2003 4. West Valley Rd (I -405 to S. 180th St.) 5. Southcenter Parkway south of S. 180th St. B. In the Central Business District "CBD area, a minimum average LOS level of E shall be maintained. In the CBD, LOS shall be determined by using the "link" averages for the 17 segments defined in the Transportation Element of the Comprehensive Plan. For purposes of this section, the CBD is the area bounded by I -5, I -405, the Green River, and S. 180 St.) C. A minimum LOS standard of E for traffic capacity shall be maintained, based upon a calculation of LOS for individual intersections and corridor segments for all other minor, collector and principal arterials principally serving commercially zoned property. D. A minimum LOS standard of D for traffic capacity shall be maintained, based upon a calculation of LOS for individual intersections and corridor segments for all minor and collector arterials in predominantly residential areas, provided that for the following arterials, LOS shall be calculated based on the average LOS for the arterial: 42nd Ave. S:, S. 160th St., S. 164th St., Macadam, S. 124th St., S. 130th St., S. 132nd St., 5. 144th St., 53rd Ave. S., and 65th Ave. S. E. Access streets which exceed I,000 vehicles per day volume will be evaluated on a case by case basis to determine whether traffic improvements or control measures are required to reduce volumes and provide adequate safety. (Ord 1769 §3(part), 1993) 9.48.060 Design of arterial improvements; Load limits A. Arterial improvements in commercial areas shall be designed to include trucking geometric and loading parameters. B. Trucking will be allowed on all arterials as well as commercial area access streets unless restricted by load Limits. Load limits may be used as restrictions following a traffic study. (Ord. 1769 §3(part), 1993) 9.48.070 Traffic studies and mitigation A. TMC 9.48.050 identifies Level of Service standards for specific areas and corridors that can be maintained by making improvements identified in the Transportation Element based on 2015 "build out" development traffic projections. Level of Service standards are also established for other non specific arterials and for access streets. B. Fairshare mitigation costs /trip for the specific areas and corridors identified in TMC 9.48.050 are provided in the Transportation Element and subsequent updates of the Capital Improvement Plan. C. Any proposed project which requires a Type I, 2, 3, 4 or 5 decision and which will generate five or more vehicle trips in an AM, noon, or PM peak hour period shall submit, as part of the application process, a Printed January 2, 2003 TITLE 9 VEHICLES AND TRAFFIC trip generation analysis using standard generation rates published by the Institute of Transportation Engineers, other standard references, or from other documented information and surveys approved by the Department of Public Works. In addition, such projects shall submit a trip distribution study, unless the requirement for such study is waived by the Department of Public Works. D. If the trip generation and distribution studies demonstrate that the proposed project will generate five or more additional peak hour traffic trips in a specific area or corridor prior to the horizon year established by the Transportation Element of the Comprehensive Plan established in TMC 9.48.050, impact mitigation fees shall be paid for the fairshare mitigation costs established in the Transportation Element of the Comprehensive Plan or subsequent Capital Improvement Plan. E. If the trip generation and distribution studies demonstrate that the proposed project will generate five 5 or more additional peak hour traffic trips on any non specific arterial or access street such that the intersection, corridor, or area will be below the Level of Service standards established in TMC 9.48.050, prior to the horizon year established by the Transportation Element of the. Comprehensive Plan, the Director of the Department of Public Works shall require, as appropriate to the particular circumstances, one of the following methods for mitigation of the project's traffic impacts: 1. Require the applicant to pay a mitigation payment equal to the applicant's proportionate fair share of the cost of the improvements necessary to restore the intersection(s) arterial(s) or access street(s) to (1) the level of service that would exist at the time the project is completed, but without project traffic, or (2) the level of service standard established in TMC 9.48.050; or 2. Require the applicant to complete the improvements required to restore the intersection(s) arterial(s) or access street(s) to (1) the level of service that would exist at the time the project is completed, but without project traffic, or (2) the level of service standard established in TMC 9.48.050; or 3. In appropriate cases, mitigation may consist of a combination of improvements constructed by the applicant and mitigation payments. If the proposed project does not generate five or more additional peak hour traffic trips at an intersection or corridor which will be below the Level of Service standards established in TMC 9.48.050 prior to the horizon year for the Transportation Element of the Comprehensive Plan, no mitigation under this section will be required. F. A project applicant shall have the right to mitigate all or a portion of the capacity impacts of a project by utilizing capacity mitigation measures, including but not limited to, carpooling and rideshare Page 9 -21 TUKWILA MUNICIPAL CODE programs, widenings (roadway, lane, radius), signal improvements, and other capacity improvements. In the event that mitigation measures such as carpooling and rideshare programs are proposed, the applicant shall execute such agreements with the City as are necessary to assure the permanent availability of such programs. G. In the event that the applicant completes improvements which are part of the Circulation System adopted in the Comprehensive Plan and the cost of such improvements exceeds the applicant's proportionate fair share of the cost of such improvements, the applicant shall be entitled to apply to enter into a Latecomer Agreement with the City. H. The Mitigation Payment Schedule for the Transportation Element of the Comprehensive Plan shall be updated every three years or with the annual Capital Improvement Plan update. (Ord 1769 §3(part), 1993) 9.48.080 Mitigation of traffic safety hazards A. If the Department of Public Works determines that a hazard to safety could reasonably exist as a result of traffic generated by a project, the applicant shall be required to construct the improvements necessary to mitigate the traffic safety hazard regardless of whether the roadway corridor or intersection meets the capacity standards of this chapter. B. If the Department of Public Works determines that there is an existing hazard to safety affecting a traffic corridor or intersection which will be impacted by traffic from a proposed project and that the improvements necessary to resolve the safety hazard are not a funded project in the Capital Improvement Program and are not already funded for correction from other sources, the applicant shall have the option of (1) constructing the improvements necessary to mitigate the traffic safety hazard, subject to the right to apply to enter into a Latecomer Agreement regarding such project, or (2) postponing the project until such time as a project to correct the safety hazard has been fully funded. (Ord. 1769 §3(part), 1993) 9.48.090 Appeals Any party seeking to appeal an impact fee or mitiga- tion requirement imposed by a City administrator under this chapter may file an appeal of Type 1 decision as provided in TMC 18.104.010(B) and TMC 18.108.010(8). (Ord. 1847 55, 1998) 0-22 Printed January 2, 2003 TRANSPORTATION ELEMENT Intersection or Link Southcenter /Strander widen for WB left turns Andover Pk E /Strander widen for n/s left turns Andover Pk W /Strander widen for n/s left turns S 180 St/SR181 widen n/s and e/w Andover Pk EBaker n/s lefts, signal Andover Pk.W/Minkler 'n/s lefts, signal Southcenter PkWy /168 signal W Valley/Strander NB dual left rum lanes Interurban Bridge widen for dual lefts This is a "planing level" estimate. Table 12 Mitigation Proportionate Fairshare Costs 1990 2010 Pk Vol Improvement Cost/ Pk Vol Pk Vol Diff Cost Trip 3,899 4,853 954 $134,000 $140 3,211 3,905 694 $94,000 $135 3,082 4,016 934 $296,000 $317 5,236 7,760 2,524 $1,200,000 $475 790 1,453 663 $250,000* $377 2,441 3,078 637 $250,000* $392 2,425 3,324 899 $250,000* $278 3,433 4,316 883 $250,000* $283 2,831 3,945 1,114 $1,250,000* $1,122 Future (Beyond 6 years (2000)): Minkler (APW Southcenter PkWy) 0 1,015 1,015 construct 3 lane street S 178 St (Southcenter -WCL) 789 1,424 635 realign (cap /safety /transit) Andover PkWy (T PkWy -180) 1,112 1,833 721 widen to 5 lanes Andover Pk E (T PkWy -180) 970 1,420 450 widen to 5 lanes ints. Southcenter PkWy (180- 200) 408 1,600 1,192 construct 3 and 5 lane street November 1993 71 TRANSPORTATION ELEMENT Intersection or Link Table 12 Mitigation Proportionate Fairshare Costs (continued) 1990 2010 Pk Vol Improvement Cost/ Pk Vol Pk Vol Diff Cost Trig Pacific Hwy (152 -137) widen to 7 lanes S 133 St (Earnst) Bridge Gateway Dr to S 129 St E Marginal (BAR -NCL) widen, c /g/sw, coord sigs Pacific Hwy /S 116 St widen for dual left SB Pacific Hwy Bridge widen S 154 St (51 S- Pacific Hwy) widen to 3 lanes E Marginal (BAR -115) widen to 3 lanes Sperry Dr (S 180 St Saxon) construct 3 lane street Southcenter Blvd (I5 -62 S) widen to 7 lanes 62 Ave S( "S" line bridge) widen to 6 lanes Klickitat(Southcenter PkWy -I5) widen to 5 lanes Treck Dr (Andover Pk W Andover Pk E) construct 3 lane street W Valley (1405 Todd) widen to 7 lanes Boeing Access Rd/I5 SB off left construct left tum/signal Boeing Access Rd/I5 NB on construct NB on revision 0 518 518 Future (to be determined) 7 2 November 1993 Transportation Committee November 10, 2003 Present: Richard Simpson, Chair; Dave Fenton, Pam Linder Jim Morrow, Frank Iriarte, Brian Shelton, Pat Brodin, Steve Lancaster, Cyndy Knighton. Lucy Lauterbach; Dennis Robertson 1. Transportation Concurrences and Impact Fees Although a thorough update to the Transportation Plan is planned for 2004, a more immediate update is needed quickly. The City has been challenged on its impact mitigation fees, and Jim said he wants to get those fees and the method used to calculate them passed before some large upcoming projects are started. Staff will update the concurrency list of projects, and calculate the project cost/trip by pegging the cost for the project, and subtracting any known grants, and calculating the number of trips. The new calculations could cause the impact fees to rise substantially, but the method of calculating them will by following the RCW. Staff plans to finish the work by the next meeting November 24 have it on the COW for the same night, and have it adopted by Council December 15` 2. PSRC PSRC is talking of changing the way they allocated funds for transportation projects. It is currently split 60% for regional projects and 40% for local projects. A move is afoot to change the split to 40% for regional projects and 60% to local projects. Information. /.0/ Committee chair approval q Initials 411.11 1% 2: I Meetin. Date I Prepared by I Mayor's review I Council review I �S 01 11/24/03 I ARD 1 %vWv"- 1 Ed I a 1 1 1 I I 1 1 I /%/a CAS Number: 03-152 1 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact Of known): Fund Source (if known): 1 Meeting Date 1 11/24/03 11/24/03 11/24/03 COUNCIL AGENDA SYNOPSIS I I I Original Agenda Date: 11/24/03 t5a 2004 Property Tax Ordinances Council Admin. X Approve final Property Tax Ordinances by December 1, 2003 See attached Staff Report Approve final ordinance on December 1, 2003 N/A Same as sponsor N/A N/A Action Proposed Ordinance increasing levy from previous year. Attached King County Assessor Worksheet ITEM NO. J Meeting Date 1 Attachments 11/24/03 Finance Staff Report dated November 20, 2003 11/24/03 Proposed Ordinance levying general taxes for 2004 To: Mayor City Council From: Alan R. Doerschel, Finance Director Date: November 20, 2003 Subject: 2004 Property Tax Ordinances The attached proposed property tax ordinances are required by the State Legislature. Q &C The first ordinance sets the rate per thousand and the total amount that can be assessed for 2004. This includes the 1% increase plus new construction. The second ordinance allows the city to increase the tax assessments by an amount greater than the previous year. The assessed valuation for 2004 is less than the amount for 2003 by approximately $79 million. This is a reflection of the recession and a lowering of some commercial real estate values. However, residential property valuation is holding steady or in some cases increasing. The total impact is an increase of about 15 cents per thousand for Tukwila taxpayers. The final valuation will be available by Wednesday the 26TH of November. We will make any necessary changes to these ordinances at that time and prior to adoption on December 1, 2003. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2004, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2004 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Regular Tax Levy. A. There shall be and hereby is levied on all real, personal, and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $3,403,396,103, current taxes for the ensuing year commencing January 2004, in the amount and at the rates specified below: Rate Amount Regular Tax Levy 3.05585 10,407,982 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2004. Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for nonchartered code cities, Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five (5) days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney General Tax Levy 1120/03 DRMP T Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Steven M. Mullet Mayor DL3f AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2004, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of the public hearings held on November 17, 2003, to consider the City's current revenues and expenses budget for the 2004 calendar year, pursuant to RCW 84.55.120; and WHEREAS, the City, after hearing and duly considering all relevant evidence and testimony presented, has determined that the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and imr. a .ents to property and any increase in the value of State assessed property, in order to discharge the expected expenses and obligations of the City; and WHEREAS, the City has determined that it is in its best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2004, and the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property, is hereby authorized for the 2004 levy in the amount of $115,656, which is a peicentage increase of 1.14 percent from the previous year. Section 2. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 3. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five (5) days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST /AUTHENTICATED: Jane E. Cantu, CMC, City Qerk Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council: Published: Effective Date: Office of the City Attorney Ordinance Number: Regular Tax Levy 11111/03 Steven M. Mullet, Mayor PRELIMINARY LEVY LIMIT WORKSHEET 2004 Tax Roll TAXING DISTRICT: City of Tukwila The following determination of your regular levy limit for 2004 property taxes is provided by the Ring County Assessor pursuant to RCW 84.55.100. Annexed to Library District Using Limit Factor For District 10,065,827 1.0100 10,166,485 19,264,685 0 19,264,685 2.91064 56,073 10,222,558 7,722 10,214,836 3,403,396,103 3.00137 0 0 11/19/03 4:15 PM LevyLimitWS.doc 0 10,222,558 10,222,558 100,871 10,323,429 10,323,429 3.03100 10,135,382 31,103 0.31% (Note 1) Estimated Library rate: 0.49109 Calculation of Limit Factor Lew Levy basis for calculation: (2003 Limit Factor) (Note 2) x Limit Factor Levy Local new construction Increase in utility value (Note 3) Total new construction x Last year's regular levy rate New construction levy Total Limit Factor Levy Annexation Levy Omitted assessment levy (Note 4) Total Limit Factor Levy new lid lifts omits Regular levy assessed value less annexations Annexation rate (cannot exceed statutory maximum rate) x Annexation assessed value Annexation Levy Lid lifts, Refunds and Total First year lid lifts Limit Factor Levy Total RCW 84.55 levy Relevy for prior year refunds (Note 5) Total RCW 84.55 levy refunds ALLOWABLE LEVY (Note 6) Increase Information (Note 7) Levy rate based on allowable levy Last year's ACTUAL regular levy Dollar increase over last year other than N/C Annex Percent increase over last year other than N/C Annex Calculation of statutory levy Regular levy assessed value (Note 8) x Maximum statutory rate Maximum statutory levy Omitted assessments levy Maximum statutory levy omits Limit factor needed for statutory levy ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE. Please read carefully the notes on the reverse side. Using Implicit Price Deflator 10,065,827 1.0184 10,251,038 19,264,685 0 19,264,685 2.91064 56,073 10,307,111 7,722 10,299,389 3,403,396,103 3.02621 0 0 0 10,307,111 10,307,111 100,871 10,407,982 10,407,982 3.05565 10,135,382 115,656 1.14% 3,403,396,103 3.10891 10,580,852 7,722 10,588,574 Not usable Notes: 1) Rates for fire districts and the library district are estimated at the time this worksheet is produced. Fire district and library district rates affect the maximum allowable rate for cities annexed to them. These rates will change, mainly in response to the actual levy requests from the fire and library districts. Hence, affected cities may have a higher or lower allowable levy rate than is shown here when final levy rates are calculated. 2) This figure shows the maximum allowable levy, which may differ from any actual prior levy if a district has levied less than its maximum in prior years. The maximum allowable levy excludes any allowable refund levy if the maximum was based on a limit factor. The maximum allowable levy excludes omitted assessments if the maximum was determined by your district's statutory rate limit. If your district passed a limit factor ordinance in the year indicated, that limit factor would help determine the highest allowable levy. However, if the statutory rate limit was more restrictive than your stated limit factor, the statutory rate limit is controlling. 3) Any increase in value in state assessed property is considered to be new construction value for purposes of calculating the respective limits. State assessed property is property belonging to inter -county utility and transportation companies (telephone, railroad, airline companies and the like). 4) An omitted assessment is property value that should have been included on a prior year's roll but will be included on the tax roll for which this worksheet has been prepared Omits are assessed and taxed at the rate in effect for the year omitted (RCW 84.40.080 -085). Omitted assessments tax is deducted from the levy maximum before calculating the levy rate for current assessments and added back in as a current year's receivable. 5) Administrative refunds under RCW 84.69.020 were removed from the levy lid by the 1981 legislature. 6) A district is entitled to the lesser of the maximum levies determined by application of the limit under RCW 84.55 and the statutory rate limit. Levies may be subject to further proration if aggregate rate limits set in Article VII of the state constitution and in RCW 84.52.043 are exceeded. 7) This section is provided for your information, and to assist in preparing any Increase Ordinance that may be required by RCW 84.55.120. The increase information compares the allowable levy for the next tax year with your ACTUAL levy being collected this year. The actual levy excludes any refund levy and expired temporary lid lifts, if applicable. New construction, annexation and refund levies, as well as temporary lid lifts in their initial year, are subtracted from this year's allowable levy before the comparison is made. 8) Assessed valuations shown are subject to change from error corrections and appeal board decisions recorded between the date of this worksheet and final levy rate determination. 11/19/03 4:15 PM LevyLimitWS.doc Meeting Date I 11/24/03 Meeting Date 11/24/03 COUNCIL AGENDA SYNOPSIS Initials I Meeting Date Prepared by I Mayor's review I Coungfi review I I 11/24/03 LL 1 tiw` I fH L. I I I I I I I I I I I I ITEM INFORMATION I CAS Number: 03-153 Original Agenda Date. Agenda Item Title: Resolution Changing the Name of S. 96`" Place to Museum of Flight Place ITEM No. h. Original Sponsor: Council Admin. x Timeline: Sponsor's Summary: Discuss the draft resolution, and what implications making this change could have for future similar requests. Recommendations: Sponsor: Approve resolution Committee: Community and Parks and Transportation Committees approved the change Administration: Same as sponsor Cost Impact (if knnwnl Fund Source (if known) RECORD OF COUNCIL ACTION Action APPENDICES Attachments Memo. from L. Lauterbach dated 11-21-03. Letter from Museum of Flight requesting the change Draft resolution changing the name Resolution 1400 Community and Parks 11/12/03 and Transportation Committee (10/27/03) minutes To: Committee of the Whole From: Lucy Lauterbach Subject: Street Name Change Request Date: November 21, 2003 On the following page is a request from The Museum of Flight to change the name of South 96th Place to Museum of Flight Place. The street in question serves as the entrance to the museum property. There is no other part of 96 Place or Street around the Museum of Flight. The Fire Department has determined that a name change would not negatively affect emergency responses. Nick Olivas has approved of the change, and shepherded it through both committees. The Transportation Committee and the Community and Parks Committee considered the issue and both recommended approving the name change. THE MUSEUM OF e October 8, 2003 Chief Nick Olivas Tukwila Fire Department 444 Andover Park East Tukwila, WA 98188 i Rhonda Berry asked that I send you this letter to formalize the Museum of Flight's request for a street namephange. As you may know, the/Museum of Flight brings in well over one quarter million visitors a year. That number *ill be going up as we continue to expand. This area of Tukwila is unfamiliar territory mosffaurvisitors, and we'd like to do whatever we can to help them find us. j Chief Olivas: Therefore, we Would like to ask for Tukwila's approval to change South_96 Place (where it interjects East Marginal Way South) to Museum of Flight Place. This.street serves as our entrance, and it would serve our visitors well to have the street name changed in t$is manner. Our street address would remain for now. The change is aimed at serving the public better. I lqbk forward to your response. 9;Cd EaS[ Margireil viiay Scr[r. Seattle, UVA 93 -dDr: Tel. 206. /645760 Fax 206.76,15707 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, CHANGING THE NAME OF SOUTH 96TH PLACE TO MUSEUM OF FLIGHT PLACE. WHEREAS, the Museum of Flight has requested a name change for the street where they are located; and WHEREAS, the Fire Department has given their approval for changing the name of South 96th Place to Museum of Flight Place; and WHEREAS, the portion of South 96th Place that would be changed is a very small portion of street, as it is the entrance to the Museum of Flight; and WHEREAS, changing the name of South 96th Place to Museum of Flight Place would conform to the geographical location criterion of Resolution 1400; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: South 96th Place east of East Marginal Way is renamed "Museum of Flight Place." PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST /AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney MUSEUM OF fLIGHTP1ACE.DOC 11TV Pam Carter, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number City of Tukwila Washington Resolution No. /ADD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING POLICIES FOR NAMING CITY PROPERTY; AND REPEALING RESOLUTION 981. WHEREAS, Resolution 981 was passed in 1985 to set policies for naming City property; and WHEREAS, since 1985 the City has grown, development has increased, and Resolution 981 no longer applies as effectively as it once did; and WHEREAS, Tukwila has a rich history, an important location, and a number of Individuals who have contributed to the City's development and enrichment; and WHEREAS, naming of remaining property in Tukwila should be done in a fashion that is responsible and reflects a thoughtful and meaningful process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Authority to Name City Property. A. The Tukwila City Council shall be the final authority in approving the names of City- owned real property. B. New streets in the central business district and business /industrial areas shall be given grid numbered names in order to enhance quick response by public safety officials in emergencies and In order to facilitate access by the general public. C. The City's Fire Marshal will approve the names of numbered City streets. The Administration will inform the Council of these names when approved. D. The names of parks in the City shall be recommended by the Park Commission. Their recommendation will be forwarded to the Community and Parks Committee for consideration. E. In all cases other than parks and numbered streets in the central business district, the Community and Parks Committee will recommend a name or alternative names for City Council consideration and approval. Section 2. Criteria for Naming City Property. A. Named City property and facilities including streets, parks, bridges, and facilities shall use the following unranked criteria to guide their naming decision: I. Geographical location; 2. Histori:al considerations; 3. Names of persons; 4. Geological features; 5. City identity and image NAMEPROP DOC &/11/1998 B. Where persons' names are used, they should be people who have made an outstanding contribution to the community, or whose names are of historical significance to the area, or who the City would like to recognize as an important influence in the area. C. When the name of City-owned real property or of a City facility is being changed, the City Council will delay a final decision for thirty (30) days after a recommendation from a Committee of the Whole is made. Section 3. Repealer. Resolution 981 is hereby repealed. PASSED BY THE CITY COCIL OF TH,CITY OF TUKWILA, WASHINGTON, at a UN regular meeting thereof this /day of N in 1998. ATTEST /AUTHENTICATED: Ja 9 E. Cantu, City Clerk APPROVED AS TO FORM: By: Office oche Ci rney Filed with the City Clerk: .S —11— 98 Passed by the City Council: ResolutionNumbP- /flan If �1 Pamela Linder, Council President Community and Parks November 12, 2003 Present: Joan Hernandez, Chair; Richard Simpson, Jim Haggerton Steve Lancaster, Maggie Lubov, Nick Olivas, Rhonda Berry, Cyndy Knighton, Lucy Lauterbach 1. Commute Trio Reduction Contracts Maggie explained there are two contracts. The first is from the State, and it is money allocated to the City's CTR program. The state contract for CTR is on a biennium and runs on a July 1 -June 30 basis, so this contract runs from July 2003 -June 2005. The grant will be for $39,279 the first year, and is based on both the number of affected employers and on the performance of those sites' improvement in reducing single car occupant trips each year. The contract is fairly clear. Maggie said the City had lost three sites in the last year, with the economy declines and Wade Cook leaving the City. She said, however, that Tukwila has lost fewer sites than other areas throughout the State, which seem to have been hit harder than we have been hit. The second contract is with King County, and is a contract for them to do some data collection and monitoring. Maggie thought it was well worth the $21,979 of the contract as it results in unassailable numbers and saves much work by the City. This contract is for one year. Maggie had put together a notebook with maps and data about commuting in the region, the South end, and Tukwila. She noted that use of the rail has gone up markedly, though it is still a small percentage of trips. Tukwila employees who live in Tacoma, Puyallup, or Auburn use it daily, which helps our numbers. Some CTR sites in Tukwila have met their goals through carpools, vanpools, compressed work weeks, buses, and other commutes. Tukwila's single car driver rate is 80 Recommend contracts to Council. 2. Museum of Flight Renaming Nick explained the Museum of Flight has asked to change the name of S.96`" Place to Museum of Flight Street. It is less a street than a driveway at the Museum. The Committee talked about the implication of granting this request, and whether it would encourage other businesses to make similar requests. The committee wanted to know if there were any criteria to consider in making this recommendation. They talked about whether Costco should be allowed to rename Saxon Drive, which is a street name that could have historical significance. Recommend resolution to COW annroving new street name. Committee approval /SS Committee chair approval Transportation Committee October 27, 2003 Present: Richard Simpson, Chair; Dave Fenton, Pam Linder Jim Morrow, Brian Shelton, Gail Labanara, Frank Iriarte, Pat Brodin, Alan Doerschel, Nick Olivas, Lucy Lauterbach 1. Museum of Flight Request Nick said he had received a request for a street name change off of East Marginal. The Museum of Flight has asked to change a numbered street to Museum of Flight Drive. The committee had some reservations about other companies then requesting changes for streets to bear their company names. However, in this instance, they agreed it might be o.k. to change 96 Street to Museum of Flight Street or Drive. Jim noted Public Works could have a concern about the size of all those letters on a sign. Richard asked if the Museum would pay for the sign, and Jim M replied they would. Recommend resolution to COW. 2. Proposed CIP and Budgets The committee reviewed, asked questions about, and ultimately approved the Streets (residential and commercial) and Facilities CIPs, and those budgets plus the Administration and Equipment Rental budgets. Jim said this is his department's third year of reductions, and that though they can manage in 2004, if the 4% limits continue, some service levels will drop in future years. Street's budget has been reduced 40% since 2001. There is no more extra labor, and Public Works cannot respond to requests for things like graffiti removal or trash pickups as quickly as they would like. Budgets reviewed.