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HomeMy WebLinkAboutCOW 2003-12-08 COMPLETE AGENDA PACKET5. REPORTS Tukwila City Council Agenda Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez Pam Carter, Council President Pamela Linder Richard Simpson Executive Session 6:30 pm, 30 minutes; Personnel Issue Pursuant to RCW 42.30.110(1)(g) aaa Special Meeting to follow COW COMIVIITTEE OF THE WHOLE Monday; 7 PM; December 8, 2003 Tukwila City Hall; Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on COMMENT/ this agenda. To comment on an item listed on this agenda, please save CORRESPONDENCE your comments until the issue is presented for discussion. 3. PUBLIC HEARING Request approval to use $14,500 of unallocated CDBG funds for pg. 5 Housing Needs Assessment, amending the City's 2003 CDBG project plan. 4. SPECIAL ISSUES a. Authorize Mayor to sign an amendment to AG 03 -064, with pg. 9 Rob Larsen, dba ClearPath, in the amount of $20,000.00 to complete work associated with the contract. b. Proposed 2003 budget amendment. pg. 17 c. A resolution approving the proposed 2004 -2009 Financial Pg. 23 Planning Model /Capital Improvement Plan (review of changes to proposed resolution). d. An ordinance adopting the proposed 2004 Budget. pg. 29 e. Authorization for Mayor to sign correspondence to Seattle p 37 Public Utilities, relinquishing contract rights for water; and acknowledgement and acceptance of contingent liability for payment in event of default (Reference Cascade Water Alliance). f. Authorization for Mayor to sign a cable television consultant pg. 43 services agreement with 3 -H Cable Communications Consulting, in the amount of $11,782.00. a. Mayor b. City Council 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING c. Staff d. City Attorney e. Intergovernmental J December 8, 2003 Page 2 1. CALL TO ORDER/ROLL CALL Ord #2033 Res #1537 2. CONSENT Authorize Mayor to sign a cable television consultant services AGENDA agreement with 3 -H Cable Communications Consultant, in the amount of $11,782.00 (see item 4.f. above). 3. UNFINISHED Request approval to use $14,500.00 of unallocated CDBG funds Pg. 53 BUSINESS for housing needs assessment, amending the City's 2003 CDBG project plan. 4. NEW BUSINESS a. Foster Golf Links water feature: Pg. 55 1. Approve contract total encumbrance by accepting change order with Wade Perrow Construction, LLC, in the amount of $102,553.79 (including WSST), to construct water feature at Foster Golf Links. 2. Approve transfer of funds from Course Improvement Budget to Clubhouse Construction Budget. b. Authorize Mayor to sign an amendment to AG 03 -064, with Pg. 59 Rob Larsen, dba ClearPath, in the amount of $20,000.00 to complete work associated with the contract (see item 4.a. above). 5. ADJOURNMENT SPECIAL MEETING Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice by calling the City Clerk's office 206- 433 1800 /TDD 206 248 -2933. This notice is available in alternate formats for those with disabilities with advance notice and is also available at http: /www.ci.tukwila.wa.us. Tukwila Council meetings are audio taped. Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if ]mown): Fund Source (if known): Meeting Date Meeting Date 12 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 12/8/03 EB Council Approve proposed project Admin. x Federal Housing and Urban Development Initials 1 Mayor's review I Council review 1 1 1 INFQRMATION, CAS Number: 03-158 I Original Agenda Date: 12/8/03 Agenda Item Title: Proposed use of CDBG funds for Housing Needs Assessment Hold Public Hearing. Request approval to use $14,500 of unallocated CDBG funds for Housing Needs Assessment. This action would amend our 2003 CDBG project plan. *C.O.W. (12/08/03) Hold Public Hearing SPE. (12/08/03) Approve requested use of funds. Action Attachments ITEM Na Memo to Council _from E. Bovkan /M. Bradshaw aated DPremher 1 20 Minutes Community Affairs and Parks Committee dated November 25, 2003 To: Mayor Mullet Tukwila City Council From. Evelyn Boykan `bb Moira Carr Bradsha4 Date: December 3, 2003 Subject: Housing Needs Assessment and CDBG Funds As part of the 2004 Comprehensive Plan update, Tukwila will incorporate new Countywide housing targets. This work will include a housing needs assessment and inventory. The basic components of the assessment will be an analysis of the demand for housing over the next twenty years given the Countywide housing targets and an assessment of the current and future supply of housing given the available land and regulations. A function of supply will also be the condition and the needs of existing households, the houses and the neighborhoods. Two sources of funds are proposed to pay for the above study: $7,000 from a Washington State Growth Management Act grant for the Comprehensive Plan Technical Revisions and $14,500 of unallocated CDBG money, which is available for planning functions. Community Affairs and Parks (CAP) met on this issue on November 25, 2003 and recommend holding a hearing. Subject to the results of the hearing, the CAP recommends approving the allocation of CDBG funds for a Housing Needs Assessment. Request: In order to allocate the CDBG funds for the above project, a public hearing and a motion to approve are needed by the City Council Q :\mcb\HOUSING \03counci11208.doc Community and Parks Committee November 25, 2003 Present: Joan Hernandez, Chair; Joe Duffie, Jim Haggerton Jack Pace, Evie Boykan, Mike Sweeney, Rick Still, Rhonda Berry, Lucy Lauterbach 1. Housing Needs Assessment Next year's comp plan update will include a section on housing and housing targets for the next twenty years. It will include not only the housing now available, but also what is needed based on our available land and population. Two sources of funding will be $14,500 in unallocated CDBG and $7,000 from a grant from the Washington State Growth Management program. Joan asked if it will cost $21,000 and was told it would. Joe said the city needed to educate people about how cleaning up properties works. Jack said they were going to try to have the work on the study done in January He thought the city could be proactive in preventing some of the decay and poor management of housing that can now be seen around the city. This study will address demand and support for housing, and will seek to understand the condition and various types of housing. The committee approved recommending to the Council a motion to allocate CDBG funs to this project. According to Jack Pace, this study needs to be escalated to meet certain deadlines for the City Comprehensive Plan review. Since a motion by the Council is needed, the committee suggested that item be added to a Special Meeting following the Public Hearing on December 8 Recommend motion to COW and Suecial Meeting December 8 2. Change Order on Golf Course Construction Mike Sweeney explained that three separate funds exist within the CIP for the golf course improvements: the demolition fund; golf course improvement fund and contract; and the clubhouse construction fund and contract. Construction of the water feature was originally in the golf course improvement fund; however the water feature was removed from the scope of work before it was bid. It now appears advantageous to transfer the funds for the water feature to the clubhouse construction budget. The staging and the timing of construction of both the golf course and the clubhouse affected construction of the water feature, which is why it changed from the start of golf course construction until now. Council action is required to move the water feature budget from the golf course improvement budget, and put it into the clubhouse budget. The water feature will be directly in back of the clubhouse on the golf course side of the building. It is like a series of three small ponds, with large granite upright stones surrounding a fountain feature, then flowing through the other ponds No additional funding is being requested, but money is simply being moved from one account to another. The specific action being requested is to approve the change order and authorize a budget transfer from the funding within the golf course construction budget to the clubhouse contract budget. Recommend issue to COW and Special Meeting December 8th ITEM INFORMATION CAS Number: 03-159 I Original Agenda Date: December 8, 2003 Agenda Item Title: Amendment to Consultant Contract with Rob Larsen dba ClearPath Original Sponsor: Timeline: Sponsor's Summary: Recommendations: -3E Sponsor: Committee: Administration: Cost Impact (if known). Fund Source (if known) Meeting Date Meeting Date 12/08/03 COUNCIL AGENDA SYNOPSIS Meeting Date 12/08/03 Prepared by RAB Council Admin.x Additional money is needed to complete the scope of work in this agreement, specifically to complete interviews with Tukwila business community representatives (Key Customer Assessment) and for a pro -forma report regarding Tukwila Village. Discuss amendment and forward to Special Meeting for approval. Spec.Mtg.: Authorize Mayor to sign contract amendment. Forward to COW $20,000 302 fund $10,000 Ending Fund Balance $10,000 RECORD OF COUNCIL ACTION Action Initials ITEM NO. Mayor's review' Council review rte, ..t -e.- APPENDICES Attachments Memo to Finance Safety Committee dated 11/25/03 Contract with CLearPath Finance Safety Committee minutes from 12/1/03 meeting TO: Finance Safety Committee FROM: Mayor's Office DATE: November 25, 2003 SUBJECT: Contract Extension ClearPath and Associates As you are aware, Rob Larsen of Clearpath and Associates, has been contracted to work on Economic Development and Tukwila Village related activities for the City since April of this year. There are two discrete projects I think would be of benefit to the City to have Rob finish this year. One is to complete the Key Customer Assessment process with businesses in the City. The other is a Pro -Forma to analyze development costs for Tukwila Village. It is estimated that an additional $20,000 is needed to accomplish these two items. Committee approval is requested for a contract amendment in this amount, and that the amendment be recommended to City Council W:fin&saferoblarsen MEMORANDUM :Atetc *r Ms WHEREAS, the said services to be performed by the Consultant are temporary in nature. CITY OF TUKWILA CONSULTANT SERVICES AGREEMENT qG 63-c0- THIS AGREEMENT, entered into as of this day of 1 Ac.c,4 2003, is by and between the City of Tukwila, a Municipal Corporation, hereinafter referred to as the "City" and Rob Larsen, dba as ClearPath, hereinafter referred to as the "Consultant WHEREAS, the City desires to retain the services of a consultant to provide assistance in the review of economic development opportunities, identification of effective strategies and policies further defined in "Attachment A, Scope of Work WHEREAS, the City of Tukwila does not possess the staff resources to perform said services and the Consultant is qualified, willing and able to provide and perform said services described in this agreement; and NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, to be kept, performed and fulfilled by the respective parties thereto, and other good consideration, it is mutually agreed as follows: The Consultant shall assist the City by performing work as described in ATTACHMENT A "Scope of Work The City agrees to pay the Consultant for services performed under this contract pursuant to the hourly rate described in ATTACHMENT B "Compensation but not to exceed twenty -five thousand dollars ($25,000). It is agreed that such payment shall constitute the consultant's sole compensation for the contract services performed for the City; and furthermore that this contract shall not constitute the establishment of an employer /employee relationship. The consultant agrees that he shall be responsible for all associated FICA and Federal withholding tax obligations. The Consultant shall complete and submit a W -4 form to the City of Tukwila Finance Department and shall submit an invoice upon satisfaction of the assigned scope of work or work in progress prior to receipt of payment. Said invoice shall detail the number of hours and specific tasks performed during the billing period. 3. The term of this agreement shall be through December 31, 2003, unless terminated earlier or extended for an additional period as provided under the following section hereof. 4. This agreement may be extended for an additional period upon the written consent of both parties hereto. This agreement may be terminated at will by either Party on ten (10) days written notice to the other, except that if either Party fails to perform or observe any of the provisions, terns, or conditions herein, either Party may terminate this agreement immediately, so long as written notice is thereafter communicated to the other. Isr of f c ORIGINA s F, Consultant Agreement ClearPath Page 2 5. Said services, and all duties incidental or necessary thereto shall be conducted and performed diligently and competently and in accordance with professional standards of conduct and performance. 6. All records or papers of any sort relating to the City and the project will at all times be the property of the City and shall be surrendered to the City upon demand. All information concerning the City and said project, which is not otherwise a matter of public record or required by law to be made public, is confidential and the Consultant will not, in whole or in part, now or at any time disclose that information without the expressed written consent of the City. 7. This agreement may not be assigned or otherwise transferred by either party hereto. The Consultant may subcontract to others or hire a portion of the work to be done, provided the Consultant first receives written consent of the City. 8. No change, alteration, modification or addition to this agreement will be effective unless it is in writing and properly signed by both parties. IN WITNESS WHEREOF, the parties hereto have signed this agreement on the day and year first above written. CONSULTANT 'Rob tar*en, ClearPath Sohn McFarland Consultant City Administrator i i AUTHENTICATE /ATTEST n d l.LL c.0 rcpt.. �J y ie E. Cantu l C ity Clerk CITY OF TUKWILA Exhibit A Scope of Services ClearPath shall work with Tukwila officials to provide technical guidance and direct support in the implementation of the Tukwila Strategic Economic Development Strategy. Specific work products are: Arrange for and conduct a series of meetings with selected representatives from the Tukwila business community to determine the "economic climate Assist in the preparation of a long -range strategy for the Duwamish corridor with specific emphasis on the Boeing properties. Assist with and participate in the formation of a strategic economic group whose purpose shall be the identification of policy recommendations in support of the Strategic Economic Plan. At the direction of the City, engage in research of specific economic development opportunities. Clearpath ExhibitA Exhibit B Terms of Payment The Consultant will invoice the City for the work completed at the rate of $157.00 (one hundred fifty seven dollars) per hour at the close of each month. Invoices will be paid within twenty (20) days of receipt. Any extraordinary expenses claimed shall first be approved by the City of Tukwila before the Consultant obligates any funds. Clearpath Exhibit B Finance and Safety Comnittap December 1, 2003 PAGE 2 4. Contract with Rob Larsen Rob's contract has run out while he still has work to be done. He has worked on both economic development and Tukwila Village since April. His two projects are to complete his study of key customers that has been presented to Council on a preliminary basis thus far. His second project is to estimate what the development costs and benefits would be for the remaining parts of Tukwila Village. Funds for the $20,000 contract extension will come from the ending fund balance and from the 302 Facilities fund. Recommend contract extension to Dec 8 COW. ..0 Committee chair approval CAS Number: 03-160 Timeline: Sponsor's Summary Meeting Date 12/8/03 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 12/8/03 ARD Initials I Mayor's review I Council review I _(s-? C. I I I I 1 1 Original Agenda Date: 12/8/03 1 Agenda Item Tide: 2003 Proposed Budget Amendments Original Sponsor: Council Admin. X Approve at Regular December 15, 2003 meeting. Attached are four additional budget amendments to match the revised budget with actual activity. Recommendations: Sponsor: Approve as submitted Committee: Finance Safety Committee on December 1, 2003 Send forward Administration: Same as sponsor Cost Impact (if known): See attached Ordinance Fund Source (if known): See attached Ordinance Action Meeting Date Attackments 12/8/03 Staff report dated December 3, 2003 Proposed 2003 Budget Amendment Ordinance Finance Safety Committee meeting minutes dated December 1, 2003 ITEM No. \c) To: Mayor and Finance Safety Committee From: Alan R. Doerschel C{ itq 3 Date: December 3, 2003 Subject: Remaining 2003 Budget Adjustments There are four additional 2003 Budget adjustments we must make before year -end. Hotel /Motel Tax Fund 101 These changes are necessary to facilitate the loans from General and Arterial Street to Hotel /Motel Tax Fund and to pay off the Key Bank loan. "Housekeeping' Valley Narcotics Enforcement Team 102 These changes are necessary because we understated the amount to pay the participating agencies for their direct personnel contributions. State and Federal Seizure Funds pay these costs. Equipment Rental 501 Due to damaged vehicles that need to be replaced immediately, we are increasing the vehicle replacement amount by $60,000 for 2003. One vehicle was carried over from 2002. The funding is available from the Ending Working Capital (depreciation collected). Note: This item was added after the December 1, 2003 Finance and Safety Committee meeting. Insurance Fund 502 Both revenues and expenditures will exceed original budgets and must be increased. DD1CXY AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING THE 2003 BUDGET ADOPTED BY ORDINANCE NO. 2008 AND AMENDED BY ORDINANCE NOS. 2022 AND 2032, PROVIDING FOR UNANTICIPATED REVENUES AND EXPENDITURES IN THE HOTEL/MOTEL TAX, VALLEY NARCOTICS ENFORCEMENT TEAM (VNET), EQUIPMENT RENTAL, AND INSURANCE FUNDS, PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City finds it necessary to budget for loans made to the Hotel /Motel Tax Fund by the General and Arterial Street Funds; and make payment to Key Bank upon expiration of loan; and WHEREAS, the Valley Narcotics Enforcement Team (VNET) Fund received increased revenues from state and federal sources, which were used to repay VNET cities for personnel contributions; and WHEREAS, both revenues and expenditures must be increased or changed to reflect actual activity for 2003 in the Equipment Rental and Insurance Funds; NOW, THEREFORE, THE CITY COUNCIL OF THE QTY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The following program categories in the 2003 budget as adopted by Ordinance No. 2008 and amended by Ordinance Nos. 2022 and 2032, are hereby amended to read as follows: HOTEL /MOTEL TAX FUND --101 Revenues: Loans Received 381 100 00 $1350,00Q Loans from General and Arterial Street Funds Expenditures: Anticipation Notes /Warrants 591 950 70 $1,450,000 Estimated Ending Unres. Fund Balance 291 840 00 (100.000) Total Expenditures $1350,000 VALLEY NARCOTICS ENFORCEMENT TEAM (VNET) FUND —102 Revenues: Seized Assets State 369 301 $60,000 Seized Assets Federal 369 302 40 000 Total Revenues 1100.000 Expenditures: Cities Professional Services 521 210 50 %1on. EQUIPMENT RENTAL FUND 501 -02 Expenditures: Machinery Equipment 594 480 60 $60,000 Estimated Ending Working Capital 293 800 00 (60,0001 Net Change Q n INSURANCE FUND 502 Revenues: Trust Contributions Employer 366 500 00 $400.000 Expenditures: Self Insured Medical Dental 512 370 20 0�4 0.000 Budget Amendment 2003 22/5/03 1 Section 2. Ordinance No. 2008, as amended by Ordinance Nos 2022 and 2032, is hereby amended by revising the summary of totals of estimated revenues and appropriations and the aggregate total to reflect the foregoing increases in revenues and appropriations as set forth in Section 1 of this ordinance. Section 3. The Finance Director is hereby authorized and instructed to effectuate the necessary changes in the 2003 budget, and to make all necessary and appropriate line item entries and adjustments in order to reflect the increases to revenues and appropriations as set forth in this ordinance. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five (5) days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST /AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Steven M. Mullet Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Budget Amendment 200312/5/03 2 Finance and Safety Committee December 1, 2003 Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson Alan Doerschel, Rhonda Berry, Lucy Lauterbach 1. Resolution for Sales Tax Sourcing Alan explained the negotiations that have been ongoing since summer. He said the City wants to support the general concept of streamlined sales, but at the same time wants the bill to hold cities harmless for losing funds, and to not implement the legislation until internet and catalog sales are close to being implemented. Jim commented he thought the resolution could be more specifically tailored to Tukwila, but Alan said the group working the legislature on this didn't want to single out cities like Tukwila, since everyone who doesn't live or work here thinks Tukwila is rich. Alan said the core group of cities working on this issue include Kent, Puyallup and Redmond. There are probably about 15 -17 cities that would lose money on streamlined sales taxes. Alan has been in touch with a staff member of the Senate Ways and Means Committee. Several cities are passing resolutions similar to the one Alan proposed. Alan has talked to all the businesses in town that would be affected by the legislation, and all but one said they would support the city's position and would be glad to sign letters on the city's behalf. The strategy that will be used in the governor's office next week has not been solidified, as everyone seems to be working on a slightly different tack. The state has estimated Tukwila could lose $1.7 million per year, though Alan thinks that number may be a little high. The committee recommended the resolution to that evening's meeting. Recommend resolution. 2.2003 Budget Adiustments The 2003 Budget that was adopted last December has been modified in two ordinances thus far this year, and one more adjustment needs to be made. Two changes are housekeeping in nature, and one is due to health insurance costs for employees. The first adjustment is to charge the general fund and arterial street fund with a loan that was needed by the Lodging Tax Advisory Board to pay off their bank loan for the property near I -405. That action was approved in a resolution earlier this year, but the budget was never changed. A second housekeeping change was funding received from the state and federal government for VNET. Those funds must be received then returned to the cities that are in VNET. The last change was to cover some departments who had higher than budgeted expenses for non -rep medical and dental costs. Recommend Ordinance to Dec 8 COW. 3. Draft 2004 Budget Changes Alan has some changes to the 2004 budget. These have to do with some carryovers and revenue changes. The City's Beginning Fund Unreserved balance will be changed to $847,000. Both property and sales taxes have been a little better than expected, so will be adjusted. Pool revenues and traffic fines were both over estimated, and will be reduced. The probation being done in the Court will bring in more revenues, to be partly offset by making the probation officer full time rather than half time as she now is. Carryovers in the Arts Commission and in Police car cameras, plus Police medical costs, "buy" money for detectives, and non -rep Public Works salaries will all be adjusted. Carryovers needed for Public Works projects won't be known until the last minute. Recommend budget ordinance to Dec 8 meeting. CAS Number: 03-143 I Agenda Item Title: I Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): Meeting Date I 10/13/03 I Submittal to Council 11/17/03 I Public Hearing r Meeting Date 12/1/03 12/08/03 Co L VCIL AGENDA Sr TOPSIS Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 1 12/1/03 ARD 12/08/03 -143 All elements reviewed Same as sponsor Inclusive with final package Inclusive with final package ARD Original Agenda Date: 10/13/03 4 Ci3' &It. %%i CO Action Review final changes to proposed resolution on December 8, 2003 Sponsor: Approve with final changes on December 15, 2003 12 -01 -03 I Public Hearing held. Refer to C. 0. W. of 12/08/03 for final review before proposed adoption date of 12/08/03. ITEM No. 4 c Resolution for Proposed Financial Planning Model and Capital Plan 2004 -2009 Council Admin. X Adopt at December 15, 2003 meeting. Submitted on October 13, 2003, public hearing on November 17, 2003 and various council meeting reviews, final changes will be submitted on December 8, 2003 with adoption on December 15, 2003. tiff Attachments Proposed Resolution Staff Report -dated December, 5, 2Q03 Proposed resolution (including all changes made) To: Mayor City Council From: Alan R. Doerschel a Date: December 5, 2003 Subject: Revised 2004 -2009 Planning Model Based on the changes made to the 2004 Proposed Budget and other changes made to the Capital Plan during the review period, we have prepared the revised Attachments A B of the Planning Model. The principal changes involve higher Sales Tax and Property Tax estimated in 2004. A more conservative growth forecast follows in the 2005 -2009 period. Uncertainty regarding Sales Tax sourcing debate is part of the conservative reasoning. 'DP F T A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2004 -2009 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the annual City budget. the Capital Improvement F. g. and the Financial Planning Model for the period 2004 -2009 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and CIP are not permanent fixed plans, but are rather guidelines or tools to help reflect future goals and future resources at the time annual budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the annual budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The 2004-2009 Financial Planning Model and accompanying Capital Improvement Program (OP) are hereby adopted. Section 2. The assumptions, revenues and expenditures will be reviewed and updated annually or as necessary by the City Council. Section 3. The detail of 01' projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2004 -2009. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST /AUTHENTICATED: Pam Carter, Council President Jane E. Cantu, CMC, City Oerk APPROVED AS TO FORM: By Office of the City Attorney 2004 -2009 Financial Planning Model GIP Filed with the City Cleric Passed by the City Council: Resolution Number: (REVENUES General Revenues Sales Tax Property Tax Utility Taxes Gambling Taxes Franchise Contract -SCL Charges /Fees for Service Trans. In -Other Funds Intergovernmental Revenue Other Taxes /Misc. Beginning Fund Balances ATTACHMENT A CITY OF TUKWILA TOTAL REVENUES EXPENDITURES 2004 -2009 Preliminary Analysis in 000's 2004 2005 2006 2007 2008 2009 '"`Totals 15,600 16,068 16,550 17,046 17,557 18,084 10,200 10,406 10,668 10,937 11,123 11,553 1,875 2,340 2,433 3,037 3,158 3,284 2,200 2,300 2,300 2,300 2,400 2,400 988 1,297 1,350 1,684 1,752 1,822 2,738 2,850 2,966 3,084 2,208 3,336 1,903 1,970 2,049 2,131 2,216 2,305 847 569 592 615 640 665 1,180 1,227 1,276 1,327 1,380 1,436 16,860 200 300 300 300 300 IV Subtotal 54,391 39,227 40,484 42,461 42,734 45,185 Dedicated Revenues (Caoital) Real Estate Taxes 650 650 650 700 700 700 Motor Vehicle Taxes 350 450 450 450 450 450 Interest Income 212 150 150 100 100 100 Property Tax 130 130 130 130 130 130 Parking Tax 160 160 160 160 160 170 Repayment from Utilities 200 0 0 0 0 0 moo' 00 Subtotal 1,702 1,540 1,540 1,540 1,540 1,550 9;412 x x'ea TOTAL AVAILABLE 56,093 40,767 42,024 44,001 44,274 46,735 73,894 (See Attachment A -1) EXPENDITURES Operations Maintenance: 34,292 34,880 36,227 37,677 39,185 40,774 fl223 (See Attachment B) Debt Service 1994 515 515 515 515 515 515 Debt Service -1999 2000 835 835 1,085 1,085 1,085 1,085 10 New Bondlssue -2003 492 492 492 492 492 492 Leased Space Tukwila Village 0 110 120 130 150 160 0 Admin /Engineering Overhead 960 998 1,038 1,080 1,123 1,168 Subtotal Available 18,999 2,937 2,547 3,022 1,724 2,541 Caoital Attachment C Neighborhood Revitalization Residential Streets 440 485 570 70 70 70 4 0 Parks Trails 776 208 438 208 288 148 t 66 General Govemment Facilities 0 0 0 0 0 0 General Government 1,150 860 860 960 960 960 Economic Development Bridges 1,456 100 100 100 100 100 Arterial Streets 5,093 2,914 2,565 2,075 2,075 2,370 Subtotal Capital 8,915 4,567 4,533 3,413 3,493 3,648 100,805 64;887 16,127 1 3,800 8,893 X 1 7,182 11;574 8.928 600 86 175 r; 8;569 Balance by Year 10,084 (1,630) (1,986) (391) (1,769) (1,107) '?3,2Q1 Accumulated Totals 10,084 8,454 6,468 6,077 4,308 3,201 12/05/03 ATTACHMENT B CITY OF TUKWILA Notes to Operations Maintenance Expenditures 2004 -2009 Analysis in 000's EXPENDITURES 2004 2005 2006 2007 2008 2009 i°Totals_`' City Council 220 229 238 247 257 268 145 Mayor, Boards 1,232 1,270 1,321 1,374 1,429 1,486 Administrative Services 1,438 1,485 1,544 1,606 1,670 1,737 Finance 1,410 1,433 1,427 1,485 1,544 1,605 City Attorney 380 395 411 427 444 462 Recreation /Parks 3,229 3,318 3,454 3,592 3,736 3,885 Community Development 2,545 2,068 2,151 2,237 2,326 2,420 Municipal Court 894 929 964 1,004 1,048 1,080 Police 10,248 10,570 10,991 11,429 11,884 12,367 Fire 7,897 8,212 8,541 8,883 9,238 9,607 Public Works 2,875 2,977 3,096 3,220 3,349 3,483 Street Maintenance 1,709 1,769 1,839 1,913 1,990 2,079 Dept. 20 Misc. 215 225 250 260 270 295 TOTAL EXPENDITURES 34,292 34,880 36,227 37,677 39,185 40,774 Notes: The estimates presented are very preliminary. All departments are limited to an increase at a 4.0% rate per year after 2004. Most of the increases will be related to salaries and benefits. Moderate COLAS are projected along with the normal annual step increases. No significant changes in personnel or service levels are reflected, although there were reductions in 2003 of approximately eight (8) FTEs. The Rainy Day contingency and the estimated ending fund balances are not shown here as budgeted amounts because they are considered reserves to be used in emergencies. VII 19 99:.3 12/05/03 1 CAS Number: 03-143 1 Agenda Item Title: Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): 12/1/03 12 -08 -03 COUNCIL NCIL AGENDA Sr TOPSIS Meeting Date 12/1/03 12/08/03 1 Meeting Date 10/13/03 Budget submittal 11/17/03 Public Hearing Proposed 2004 Budget Council Initials Prepared by 1 Mayor's review 1 Council review 1 ARD ARD Admin. I I I I terra I I I I r :Ii a'i Original Agenda Date: 10/13/03 X ITEM NO. Final approval on December 15, 2003 Budget was submitted on October 13,2003, Public hearing was November 17,2003, Budget hearings through November 17, 2003, final changes due on December 8, 2003 with final adoption on December 15, 2003 Final review of changes /proposed Ordinance 12- 08 -03. Approve with changes on December 15, 2003 All budget elements reviewed. Same as sponsor Inclusive Inclusive r4 c,, G II° 5/x0241 Action Brief discussion between Mr. Doerschel and Council. Final changed to be reviewed at the 12 -08 -03 C.O.W. Staff memo dated December 3, 2003 Proposed ordinance (including all changes made) Finance Safety Ante Meeting Minutes (12/1/03) Affiegfilifer Meeting Date 1 Attachments 12/1/03 Proposed Budget Ordinance To: From: Date: Subject: Mayor and City Council Alan R Doerschel December 3, 2003 Proposed 2004 Budget Changes Below is the current list of proposed changes to the 2004 Budget. General Fund 000 Revenues Estimated Beginning Unres. Fund Balance Real Personal Property Tax Local Retail Sales Use Tax Adult Probation Service Charge Engineering Services Program Fees Pool Traffic Infraction Penalties Net Change to Revenues The increases in Sales Tax revenues in 2003 and the increase in Assessed Valuation for 2004 account for most of the $1.4 million increase. The other changes are mostly reallocations. Expenditures Oen Mayor Arts Commission Personnel Salaries Recreation Salaries Wages Municipal Court Salaries Municipal Court FICA Municipal Court Medical Police: Patrol Medical Special Services Medical Gambling /Special Ops. Misc. Confiscation Funds PW Administration Salaries Public Utilities Parks Estimated Ending Unres. Fund Balance Total Expenditure Changes Page 1 291.740 311.100 313.100 342.330 343.200 347.600.13 353.100 Account 03.594.730.60 04.516.200.10 07.574.100.10 09.512.500.10 09.512.500.20 09.512.500.20 10.521.220.20 10.521.230.20 10.521.250.40 10.594.215.60 13.532.100.10 15.576.800.40 20.291.840.00 Change $847,000 200,000 300,000 165,000 20,000 30,000 70,000 $1,432,000 Change $10,000 10,000 10,000 36,000 3,000 10,000 30,000 12,000 10,000 80,000 11,000 25,000 1,185,000 $1,432,000 These changes represent medical premium increases, carryovers for Art Commission of $10,000 and $80,000 in confiscation funds, increase of Administrative Secretary position in Parks and Recreation from 3 /4 -Time to Full -Time, missed budget of $10,000 for Police Special Operations, salary increases for non represented that were understated and the increase of the Probation position in the Court from half -time to full -time. There is also an increase in revenues to support the Court change. The increase of $25,000 in the Parks program is based on actuals from 2003 and Cascade Park addition. Street Fund 103 -01 Expenditures: Neighborhood Traffic Ped. Safety -Eng. Neighborhood Traffic Ped. Safety Const. Estimated Ending Unres. Fund Balance Net Expenditure Changes Carryover from 2003 Arterial Street Fund 104 -01 02 Revenues: Estimated Beginning Unres. Fund Balance Fed Grant Green River Valley Signals Fed Grant TIB Phase I Fed Grant TIB Phase II Total Revenues Expenditures: Bridge Inspections -01 Green River Valley Signals -02 Green River Valley Signals -02 TIB Phase I -02 TIB Phase I -02 TIB Phase I -02 TIB Phase II -02 Total Expenditures All amounts are carryover from 2003 Land Acquisition Park as Recreation Development 301 Revenues: King County Grant Tukwila Pool Expenditures: Construction Tukwila Pool Carryover New Grant from King County General Government Improvements 303 Revenues: Est. Beg. Unres. Fund Balance Expenditures: Capital Construction Carryover from 2003 Equipment Rental 501 -02 Expenditures: Est. Ending Working Capital Machinery Equipment Total Expenditures Damaged vehicle to be replaced for $30,000 and c Page 2 595.100.40 595.100.40 595.300.60 595.100.40 595.200.60 595.300.60 595.100.40 595.101.40 595.300.60 291.840.00 291.740.00 333.200.26 333.200.22 333.202.21 Eng. Eng. Const. Eng. Land Const. Eng. 337.070.12 594.760.60 291.740 594.190.60 293.800.00 594.480.60 arryover of $6,000 $10,000 30,000 40,000 -0- $1,507,000 140,000 2,038,000 400,000 $4,085,000 $74,000 50,000 100,000 321,000 36,000 3,104,000 400,000 $4,085,000 $55,000 $55,000 $250,000 $250,000 36,000 36,000 -0- from 2003. Changes Total: General 000 $1,432,000 Arterial Street 104 4,085,000 Land Acq. Rec. Parks 301 55,000 General Gov't. Improvements 303 250,000 Subtotal Changes 5,822,000 Original Budget Submittal 110,491,082 Revised Total $116,313,082 Page 3 NUM AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE ANNUAL BUDGET OF THE CITY OF TUKWILA FOR THE FISCAL YEAR 2004; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the year was timely submitted to the City Council; and WHEREAS, a public hearing on the proposed budget was advertised and held on November 17, 2003; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The budget on file with the City Clerk entitled "City of Tukwila Budget, 2004," is hereby adopted by reference as though fully set forth in accordance with RCW 35A.33.075. Section 2. The totals of the estimated revenues and appropriations for each separate fund, and the aggregate totals are as follows: EXPENDITURES REVENUES 000 General $41,394,000 $41,394,000 101 Hotel /Motel Tax 1,198,698 1,198,698 102 Valley Narcotics Enforcement Team (VNET) 704,526 704,526 103 City Street 752,000 752,000 104 Arterial Street 14,909,000 14,909,000 105 Contingency 784,000 784,000 107 Fire Equipment Cumulative Reserve 452,000 452,000 207 Limited Tax G.O. Bonds, 1999 1,158,000 1,158,000 208 Limited Tax G.O. Bonds, 2000 418,067 418,067 209 Limited Tax G.O. Bonds, 2003 484,600 484,600 210 Limited Tax G.O. Refunding Bonds, 2003 750,000 750,000 301 Land Acquisition, Recreation Park Develpmt. 2,393,000 2,393,000 302 Facility Replacement 10,323,000 10,323,000 303 General Government Improvements 1,372,000 1,372,000 401 Water 7,967,000 7,967,000 402 Sewer 4,923,000 4,923,000 403 Water /Sewer Construction 4,916,000 4,916,000 404 Water /Sewer Revenue Bonds 690,604 690,604 405 Bond Reserve 577,587 577,587 411 Foster Golf Course 3,416,000 3,416,000 412 Surface Water 6,222,000 6,222,000 501 Equipment Rental 4,778,000 4,778,000 502 Insurance Fund 4,444,000 4,444,000 611 Firemen's Pension 1,286,000 1,286,000 TOTAL ALL FUNDS COMBINED $116,313,082 $116,313,082 Budget 2004.dac 1 Section 3. A complete copy of the final budget for 2004, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five (5) days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2003. ATTEST /AUTHENTICATED: Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY Office of the City Attorney Budget 2004.doc Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Steven M. Mullet, Mayor 2 Finance and Safety Committee December 1, 2003 Present: Joe Duffle, Chair; Jim Haggerton, Richard Simpson Alan Doerschel, Rhonda Berry, Lucy Lauterbach 1. Resolution for Sales Tax Sourcing, Alan explained the negotiations that have been ongoing since summer. He said the City wants to support the general concept of streamlined sales, but at the same time wants the bill to hold cities harmless for losing funds, and to not implement the legislation until interne and catalog sales are close to being implemented. Jim commented he thought the resolution could be more specifically tailored to Tukwila, but Alan said the group working the legislature on this didn't want to single out cities like Tukwila, since everyone who doesn't live or work here thinks Tukwila is rich. Alan said the core group of cities working on this issue include Kent, Puyallup and Redmond. There are probably about 15 -17 cities that would lose money on streamlined sales taxes. Alan has been in touch with a staff member of the Senate Ways and Means Committee. Several cities are passing resolutions similar to the one Alan proposed. Alan has talked to all the businesses in town that would be affected by the legislation, and all but one said they would support the city's position and would be glad to sign letters on the city's behalf. The strategy that will be used in the governor's office next week has not been solidified, as everyone seems to be working on a slightly different tack. The state has estimated Tukwila could lose $1.7 million per year, though Alan thinks that number may be a little high. -The committee recommended the resolution to that evening's meeting. Recommend resolution. 2.2003 Budget Adiustments The 2003 Budget that was adopted last December has been modified in two ordinances thus far this year, and one more adjustment needs to be made. Two changes are housekeeping in nature, and one is due to health insurance costs for employees. The first adjustment is to charge the general fund and arterial street fund with a loan that was needed by the Lodging Tax Advisory Board to pay off their bank loan for the property near I -405. That action was approved in a resolution earlier this year, but the budget was never changed. A second housekeeping change was funding received from the state and federal government for VNET. Those funds must be received then returned to the cities that are in VNET. The last change was to cover some departments who had higher than budgeted expenses for non -rep medical and dental costs. Recommend Ordinance to Dec 8 COW: 3. Draft 2004 Budget Changes Alan has some changes to the 2004 budget. These have to do with some carryovers and revenue changes. The City's Beginning Fund Unreserved balance will be changed to $847,000. Both property and sales taxes have been a little better than expected, so will be adjusted. Pool revenues and traffic fines were both over estimated, and will be reduced. The probation being done in the Court will bring in more revenues, to be partly offset by making the probation officer full time rather than half time as she now is. Carryovers in the Arts Commission and in Police car cameras, plus Police medical costs, "buy" money for detectives, and non -rep Public Works salaries will all be adjusted. Carryovers needed for Public Works projects won't be known until the last minute. Recommend budget ordinance to Dec 8 meeting. CAS Number: 03-161 Original Sponsor: Timeline: Sponsor's Summary: .ma 1 Meeting Date 1 12/08/03 Meeting Date 12/08/03 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared, ¢jt, 1 Mayor's review 1 Council review 12/08/03 PB %1`t 1 I _Let e. 1 1 1 1 1 MINFO WAIT Q; 03- 6 I Original Agenda Date: December 8, 2003 Agenda Item Title: Cascade Water Alliance Relinquishment Letter and Contingent Liability Letter Council Admin. Public Works The Cascade Water Alliance (CWA) contract to purchase a wholesale block of water from the City of Seattle has been approved. The next step is to relinquish our contract rights with the City of Seattle directly and verify Tukwila's membership with the CWA. Seattle has also requested an additional letter that Tukwila acknowledge and accept any contingent liability to pay its proportionate share in the event that CWA does not meet their payment obligations. Recommendations: Sponsor: Forward to Committee of the Whole, then Regular and authorize Mayor to sign both letters. Committee: Same as sponsor. Administration: Cost Impact (if known): Fund Source (if known): 401 Water Fund ENDICE�4,.�hs x„ Attachments Information Memo dated November 25, 2003 Purveyor Contract Relinquishment Letter Default Liability Letter Utilities Committee Meeting Minutes from December 2, 2003 ITEMNO. 4. e To: From: u blic Works Directo Date: November 25, 2003 ISSUE Mayor Mullet INFORMATION MEMO Subject: Cascade Water Alliance Relinnuishment Letter and Contingent Liability Letter The Cascade Water Alliance (CWA) is now at the point at which the old purveyor contracts can be relinquished. All member agencies have essentially approved the contract which was awaiting Seattle's blessing. One additional item is the Contingent Liability letter that Seattle requested as well (draft attached). BACKGROUND Over the last three years, CWA and Seattle have been negotiating a "Water Supply Agreement" to meet the needs of Cascade members while accommodating Seattle's concerns regarding a wholesale block of water. This process has now been completed and the cost summaries have been presented to the Tukwila City Council this year. Seattle has given their fmal blessing on the Block Contract with some revisions to the appendices. The updated appendices are being provided to the CWA representatives and will be made available to the members of the Utilities Committee upon request. This has been a very lengthy process and the CWA staff has done a commendable job along with many of the staff representatives of the member agencies who contributed during the contract negotiations. These letters will trigger the process to relinquish the old contract. Costs will again be compared as wholesale prices to the City of Tukwila will be less under the new block contract than it would have been in the old "Version B" purveyor contract. RECOMMENDATION Approve and forward to Council. PB:ad attachments c£ Jim Haggerton (P:theMCWA UC 120203 Relinquishment) Mr. Chuck Clarke, Director Seattle Public Utilities Key Tower Building 700 5 Avenue, Suite 4900 Seattle, WA 98104 -5004 Subject: Relinquishment of Contract Rights Dear Mr. Clarke: This letter will serve to verify that the City of Tukwila is a Member of the Cascade Water Alliance. As such, the City will be receiving water service from the Cascade Water Alliance as of January 1, 2004, pursuant to the 50 -Year Declining Block Water Supply Agreement between the City of Seattle and the Cascade Water Alliance (the Block Contract). Section 9.11 of the Block Contract provides that each Existing Purveyor Member of Cascade listed in Exhibit III will relinquish its then existing contract rights with Seattle. The City of Tukwila by this letter confums that as of January 1, 2004, Tukwila relinquishes all rights under its current Water Purveyor Contract Version B that would otherwise have been in effect through December 31, 2011, provided that the Cascade Water Alliance and the City of Seattle have executed the Block Contract and the Block Contract is effective on January 1, 2004. Accordingly, as of January 1, 2004, the current Water Purveyor Contract between the City of Tukwila and City of Seattle shall have no further force and effect. Sincerely, Steven M. Mullet Mayor Purveyor Contract Relinquishment Draft November 11, 2003 cc: Grant Degginger, Chair, Cascade Water Alliance Michael A. Gagliardo, General Manager, Cascade Water Alliance Mr. Chuck Clarke, Director Seattle Public Utilities Key Tower Building 700 5t Avenue, Suite 4900 Seattle, WA 98104 -5004 Default Liability Draft November 11, 2003 Subject: Acknowledgement and Acceptance of Contingent Liability for Payment in the Event of Default Dear Mr. Clarke: This letter will serve to verify that the City of Tukwila is a Member of the Cascade Water Alliance. As such, the City will be receiving water service from the Cascade Water Alliance as of January 1, 2004, pursuant to the 50 -Year Declining Block Water Supply Agreement between the City of Seattle and the Cascade Water Alliance (the Block Contract). Section 9.10 of the Block Contract provides that all Cascade Members receiving water from Cascade must acknowledge and accept a contingent, individual liability for payment, should Cascade default on payment to Seattle. This letter shall serve to confirm that, provided that Cascade Water Alliance and the City of Seattle have executed the Block Contract and the Block Contract is effective on January 1, 2004, the City of Tukwila acknowledges and accepts the contingent liability to pay its proportionate share of any Cascade default, pursuant to the provisions of Section 9.10 of the Block Contract. Sincerely, Steven M. Mullet Mayor cc: Grant Degginger, Chair, Cascade Water Alliance Michael A. Gagliardo, General Manager, Cascade Water Alliance Utilities Committee December 2, 2003 Present: Pam Linder, Chair; Joan Hernandez, Richard Simpson Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara, Pat Brodin, Lucy Lauterbach 1. Miscellaneous In response to challenging comments from a citizen, Jim Morrow passed out a response to Cascade View Surface Water questions. The response addressed the number of properties and people affected by the proposed improvements, the proposed rate increase in surface water rates, project scope and community information, as well as the role of sidewalks and street improvements in surface water projects. Joan asked about the person in McMicken who wanted to dig a culvert under his driveway and the required permits to do so. Jim M said the City would be liable if the citizen did something that caused public danger, and not requiring the permits could have large and negative implications. He cited the bond required of the Hillsides Apartments that they were trying to get a waiver from. The owners there have gone bankrupt twice already and have a hard time getting is bond. Treva Gomez has had a long term problem with drainage in her driveway, and she spoke to Pam L about that. Pat said he and John Howat had been to her house to see what the issues were, but -did not see problems. They and Pam will visit Treva this week. Information. '2.2004 Cable Consultant Services Agreement 3 -H Cable and Lon Hurd have looked after the City's cable issues for many years. They audit Comeast's books, and intercede on behalf of customers when citizens have cable problems. Comcast rates are going up between 8 -20% for various services they provide. He makes sure seniors also get the reduced rate they're eligible for. The contract for $11,782 includes a 1.8% CPI adjustment for the year. One of the items Frank will work with Lon on is to have TCI pay part of the audio visual improvements needed in the Council chambers instead of having the Council on cable TV. Recommend issue to consent agenda of a Regular Meeting. 3. Cascade Water Alliance Pat said the City will be taking a very big step by breaking off our contract with Seattle Water, and moving to Cascade Water Alliance (CWA) for our water source. He thought Tukwila would win from moving to CWA, as Seattle has said it would raise `old water" rates very high in the next two years, as there are very few districts like Tukwila left that have old water. We will pay less by getting CWA water. Pat said the process has been very long working with Seattle and trying to get a water supply agreement. They require cities to acknowledge that they have liability for paying if CWA defaults on its payments to Seattle. Recommend CWA issues and acknowledgement letter to COW and Regular Meetings. ll J V Committee chair approval 14 COUNCIL AGENDA SYNOPSIS i X11 Qi i�� Oloki f I et 1 C CAS Number: 03-162 Original Sponsor: Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: Cost Impact (if known): Fund Source (if known): 1 Meetin Date 1 12/08/03 1 Meeting Date 1 1 12/08/03 o3- (6a Meeting Date 12/08/03 Council Admin. Initials Prepared 1 Mayor's review 1 Council review Fl 1 i4.-4-1- 1 (7 C_ M INFORMATI Original Agenda Date: December 8, 2003 Agenda Item Title: 3 -11 Cable Communications Consultant's Contract Renewal $11,782.00 000.13.528.800.41.00 Cable Franchise Service Action Contract with 3 -H Cable Communications Consultants Utilities Committee Meeting Minutes from December 2, 2003 ITEMNO. Public Works The consultant services agreement between the City and 3 -H Cable Communications Consultants expires December 31, 2003.3 -11 Cable has signed a renewal agreement to provide technical support and accomplish critical tasks associated with the TCI Cablevision franchise (a/k/a AT &T Comcast) during the year 2004. All terms and conditions remain the same and there has only been a 1.8% CPI increase in the fixed cost of the consultant's contract. Forward to Consent Agenda and approve authorization of Mayor's signature. Same as sponsor. NDIC ES ty t Attachments Information Memo dated November 25, 2003 To: Mayor Mullet From: "Public Works Director Date: November 25, 2003 Subject: 2004 Contract for 3 -11 Cable Communications Consultants ISSUE The consultant services agreement between the City and 3 -11 Cable Communications Consultants expires December 30, 2003. 3 -11 Cable has signed an agreement to provide technical support and accomplish tasks associated with the cable franchise during calendar year 2004. BACKGROUND INFORMATION MEMO 3-11 Cable has provided technical assistance to the City in matters relating to the franchise agreement between the City and TCI Cablevision of Washington, Inc., a /k/a AT &T/ Comcast Corporation. 3 -H Cable has played a key role in the collection of franchise fees, audit of City's subscriber base, verification of franchisee's compliance with the Cable Television Consumer Protection and Competition Act, and resolution of citizen complaints. DI Staff has analyzed the proposed contract and determined that it is legally acceptable and that it contains terms and conditions most beneficial to the City and its citizens. 3 -H Cable has been responsive to all citizen inquiries /complaints regarding cable television services and has kept staff apprised of cable rate changes and FCC rulings. 3 -11 Cable's consultant services fee is fixed at $11,782.00. This fee is reasonable and within projected budget guidelines. RECOMMENDATION Given the importance of 3 -11 Cable's services to the City and past performance, recommend that City renew the attached agreement in the amount of $11,782,00. Fl:ad attachment: 2004 Cable Television Consultant Services Agreement O..tlm.wase 1 Comma Want }H Cable) CABLE TELEVISION CONSULTANT SERVICES AGREEMENT This Agreement made and entered into this 1st day of January, 2004 through December 2004 by and between 3 -H Cable Communications Consultants (hereinafter "Consultant and the City of Tukwila, a municipal corporation organized and existing under and by virtue of the laws of the State of Washington (hereinafter "City The terms "franchise agreement "Ordinance "Ordinances and "franchise ordinance" shall refer to Tukwila's Master Cable Television Ordinance and its Cable Television Franchise Agreement. CONSULTANT AND CITY, FOR THE CONSIDERATION HEREINANI'ER SET FORTH, PROMISE, COVENANT AND AGREE AS FOLLOWS: I. Project and Scone of Work: Consultant shall do, perform, or cause to be done and performed in a good and professional manner the following described work in accordance with all applicable state, federal and City laws, in a workmanlike manner consistent with accepted practices for other similar services. This contract shall be governed by the laws of the State of Washington. A. Performance Analysis. Consultant shall inspect and analyze the technical and operational effectiveness of the City's present cable television franchise. A report of such findings shall be made to the Mayor or his designee upon the determination by the Consultant that non compliance with the City Ordinance and/or FCC regulations exists. B. Ungrade Evaluation. Consultant shall inspect and verify that all features proposed by the cable operator and duly adopted by ordinance are constructed and/or performed in a workmanlike manner on a timely basis. This will include, but not be limited to such items as type and quality of new components, workmanship of new construction, line extension density, system leakage, channel capacity, local access equipment, public connections, rates and programming. A report of any deficiencies discovered will be made immediately to the Mayor or his designee. C. Consumer Protection and Comnlaints. Consultant shall assume responsibility for reviewing and promptly responding to all public inquiries regarding cable television services. Consultant shall make every effort to bring such inquiries of complaints to a satisfactory conclusion by negotiation with the cable operator whenever possible. On -site inspection of areas of dispute will be performed when necessary for reconciliation between the citizen and the cable operator. D. Senior Citizen/Disabled Person Discounts. Consultant shall be responsible for certifying to the cable operator(s) that applicants meet age and income limitations incorporated in Washington State guidelines. E. Ordinance Comnliance. Consultant shall monitor time or other triggering criteria when appropriate that will permit the City to request additional non entertainment features such as Public, Educational and Government (PEG) access and implementation of Institutional Networks (I- Nets). Additionally consultant will analyze and prepare reports on such periodic reports from the operator thay may be required by the Franchise Agreement. F. Comnliance With the Cable Television Consumer Protection and Cmmnetitinn Act of 1992. Analyze cable operator's initial and subsequent submissions and justifications for determination of maximum permitted rates for regulated cable services, FCC benchmark tables and other FCC guidelines including, but not limited to, generally accepted accounting principles, justifications of cost of services, external pass through and, if appropriate, GNP -P1 configurations. Based upon these assessments and consistent with FCC regulations, Consultant shall advise Tukwila to either: 1. Approve submitted rates. 2. Disapprove in whole or in part and either: a. Order a refund. b. Prescribe reasonable rates. This function shall also include verifying operator adherence to FCC regulations such as carriage, positioning and must -carry restrictions as well as consumer relation minimums and mandated technical specifications. Consultant will also recommend fines or monetary forfeitures if allowable or appropriate in event of non compliance. G. Documents. Consultant shall assume responsibility for the development and maintenance of current system maps showing the status of upgrading and locations of such efforts and other projects. Consultant shall maintain records of subscriber charges, channel allocations, performance tests, citizen's complaints as well as all other franchise records. H. Access Utilization. Consultant shall review the status of citizen, educational and governmental use of the access channels provided. Such review will include the monitoring of the availability of such channels, time allocations provided for such use, and equitable sharing arrangements made by the franchisee. I. Collection of Franchise Fees. Consultant shall determine through comparative analyses and audits, if required, that the franchisee is paying fully such fees as mandated by ordinance. Consultant shall follow up on delinquent payments if necessary, in order to ensure prompt and complete payment of such fees on a timely basis. J. Bond and insurance. Consultant shall maintain a complete record of all bonds and insurance required by the franchise ordinances. Consultant shall immediately advise the City of any default of any such requirements. Consultant shall monitor performance bonds to make recommendations, if necessary, to the City of any cause to exercise City options in the case of non performance. K. FCC Regulations. Consultant shall maintain and update a file of FCC regulations as they pertain to municipal franchise procedures. Consultant shall advise the City as to any significant change or modifications to these or any other Federal or State legislation applicable. L. Newsletter. Consultant shall furnish appropriate members of the City government with a quarterly newsletter. This publication shall provide news and information of present and contemplated issues that may affect municipal cable television administration. M. Annual Renorts, Consultant shall furnish a report to the City not less than once in a 12 month period, reviewing, analyzing and commenting upon activities in this field during this period. N. Other Renorts. Consultant shall prepare reports on other matters of importance to cable television franchise administration as they occur. These will include, but not be limited to, such items as changes in federal or state law, technological improvements effecting cable operations, financial information pertinent to the local system, new programing and similar developments. II. Duration of Services: The term of this contract shall begin upon the date of acceptance aforementioned and shall expire on the last day of the 12th month following such date. III. Fee for Consulting Services: For the performance of all services described, including transportation, lodging, meals and incidental expenses the City shall pay the Consultant a fixed fee of Eleven Thousand Seven Hundred Eighty -two Dollars and Zero Cents. ($11,782.00). IV. Invoicing Procedure: Invoice shall be presented to the City by the Consultant on a quarterly basis. The first payment will be payable at the first of the month following the date of the effect of this agreement. Subsequent invoices for the quarterly charge will be submitted by the Consultant every ninety (90) days thereafter and payment will be made within thirty (30) days of presentation of the invoice. V. Termination by the City_ If the City decides to cancel the project, or if the Consultant does not perform to the satisfaction of the City, or if Consultant refuses or fails to provide required assistance or otherwise violates a provision of this contract, then the City may recommend that sufficient cause exists to justify such action and may, without prejudice to any right or remedy of Consultant, after giving Consultant five (5) days' written notice terminate this contract and take possession of all records and data pertaining to this project. VI. Successors and Assigns: The City and the Consultant each binds himself to the other party hereto in respect to all covenants, agreements, and obligations contained in this contract. Neither party to the contract shall assign the contract or sublet it, in part or as a whole, without the written consent of the other. VII. Independent Contractor: It is understood and agreed that the Consultant is, and shall be, acting at all times as an independent contractor herein and not as an employee of the City. The Consultant shall secure at his expense, and be responsible for any and all payment of income tax, social security, state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Consultant and his officers, agents and employees and all business license, if any, in connection with the services to be performed hereunder. In connection with the execution of the Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. VIII. Subcontractors: The names of subcontractors submitted at the time of the submission of the bid proposal to the City shall be assumed to be the subcontractors which the Consultant shall use for work required to be done under the contract documents. The Consultant shall make no substitution for any subcontractor, person, or entity previously selected if the City makes a reasonable objection to such substitution. Consultant shall not contract with any subcontractor to whom City has made reasonable objection. Consultant shall not be required to contract with anyone to whom he has made reasonable objection. IX. Ownershin of Renorts and Documents: Original documents, drawings, designs, and reports developed under this contract shall belong to and become the property of the City. X. Indemnification: The Consultant shall indemnify, defend and hold harmless the City, its agents and employees, from and against any and all liability arising from injury or death to persons or damage to property resulting in whole or in part from acts or omissions of the Consultant, its agents, servants, officers or employees, irrespective of whether in connection with such act or omission it is alleged or claimed that an act of the City, or its agents or employees caused or contributed thereto. In the event that the City shall elect to defend itself against any claim or suit arising from such injury, death or damage, the Consultant shall, in addition to indemnifying and holding the City harmless from any liability, indemnify the City for any and all expense incurred by the City in defending such claim or suit including attorney's fees. XI. Rights and Remedies: The duties and obligations imposed by this contract and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the City or Consultant shall constitute a waiver of any right or duty afforded any of them under the contract; nor shall any action or failure to act constitute an approval of or acquiescence thereto unless specifically agreed to by both parties in writing. XII Notice: Written notices shall be deemed to have been duly served if delivered in person to the individual or entity for whom it was intended, or if delivered at or sent by registered or certified United States mail to the last business addresormed when necessary for reconciliation between the citizen and the cable operator. All notices and requests shall be addressed to the City and the Consultant as follows: CITY: CONSULTANT: Approved as to form: City Attorney ATTEST: City Clerk Tukwila City Hall 6200 Southcenter Blvd. Tukwila, WA 98188 3 -H Cable Communications Consultants 504 East Main Street Auburn, WA 98002 rector 3 -H able H i, V.P. City of Tukwila By Mayor ications Consultants Utilities Committee December 2, 2003 Present: Pam Linder, Chair; Joan Hernandez, Richard Simpson Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara, Pat Brodin, Lucy Lauterbach 1. Miscellaneous In response to challenging comments from a citizen, Jim Morrow passed out a response to Cascade View Surface Water questions. The response addressed the number of properties and people affected by the proposed improvements, the proposed rate increase in surface water rates, project scope and community information, as well as the role of sidewalks and street improvements in surface water projects. Joan asked about the person in McMicken who wanted to dig a culvert under his driveway and the required permits to do so. Jim M said the City would be liable if the citizen did something that caused public danger, and not requiring the permits could have large and negative implications. He cited the bond required of the Hillsides Apartments that they were trying to get a waiver from. The owners there have gone bankrupt twice already and have a hard time getting a bond. Treva Gomez has had a long term problem with drainage in her driveway, and she spoke to Pam L about that. Pat said he and John Howat had been to her house to see what the issues were, but -did not see problems. They and Pam will visit Treva this week. Information. `2.2004 Cable Consultant Services Agreement 3 H Cable and Lon Hurd have looked after the City's cable issues for many years. They audit Comcast's books, and intercede on behalf of customers when citizens have cable problems. Comcast rates are going up between 8 -20% for various services they provide. He makes sure seniors also get the reduced rate they're eligible for. The contract for $11,782 includes a 1.8% CPI adjustment for the year. One of the items Frank will work with Lon on is to have TCI pay part of the audio visual improvements needed in the Council chambers instead of having the Council on cable TV. Recommend issue to consent agenda of a Regular Meeting. 3. Cascade Water Alliance Pat said the City will be taking a very big step by breaking off our contract with Seattle Water, and moving to Cascade Water Alliance (CWA) for our water source. He thought Tukwila would win from moving to CWA, as Seattle has said it would raise `old water" rates very high in the next two years, as there are very few districts like Tukwila left that have old water. We will pay less by getting CWA water. Pat said the process has been very long working with Seattle and trying to get a water supply agreement. They require cities to acknowledge that they have liability for paying if CWA defaults on its payments to Seattle. Recommend CWA issues and acknowledgement letter to COW and Regular Meetings. U J Committee chair approval Special Meeting CAS Number: 03-158 Agenda Item Title: Proposed use of CDBG funds for Housing Needs Assessment Original Sponsor: I Timeline: Sponsor's Summary: Meeting Date Meeting Date 03 -V52 Council 12/08/03 Memo to Council COUNCIL AGENDA ,SYNOPSIS Meeting Date Prepared by 12/8/03 EB VsMA. 44 I Original Agenda Date: 12/8/03 Admin. x Initials Mayor's review! Council review I Hold Public Hearing. Request approval to use $14,500 of unallocated CDBG funds for Housing Needs Assessment. This action would amend our 2003 CDBG project plan. Recommendations: C.O.W. (12/08/03) Hold Public Hearing Sponsor: *SPE. (12/08/03) Approve requested use of funds. Committee: Administration: Approve proposed project I Cost Impact (if known): I Fund Source (if known): Federal Housing and Urban Development -from E. Bnvkan /M. Bradshaw Aatarl T]ecemher 1: 2110 Minutes Community Affairs and Parks Committee dated November 25, 2003 I 014h -loth ,1v&b/k'i' •/f g, FP r c.A. w. 4 o A' I I I I ITEM NO. Special Meeting 3 CAS Number: 03-163 Agenda Item Title: Original Sponsor: I Timeline: Sponsor's Summary: Recommendations: Sponsor: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): Meeting Date December 8, 2003 Prepared by Initials Mayor's review I Council review C3 I Original Agenda Date: 12/8/03 Foster Golf Links Water Feature Change Order Meeting Date 1 Attachments 12/8/03 I Memo from Mike Sweeney to Community Affairs Parks Committee CAP meeting minutes (11/25/03) ITEMNO. Special Meeting Council Admin. Parks Recreation Administration Approval at Special Council meeting on December 8, 2003 The clubhouse water feature scope of work was removed from the course improvement project prior to bid. Staff felt that the water feature was more suitable for construction during the clubhouse construction timeframe. Council approve the contract total encumbrance by a Change Order with Wade Perrow Construction, LLC in the amount of $102,553.79, including tax. Additionally, authorize a budget transfer from the "Course Improvements" project Account Number 594.760.63.19 to the "Clubhouse Construction" project Account Number 594.160.62.19 to fund this p roject and to keep the project finances accurate. Approved change order and budget transfer Recommends moving to regular meeting for approval. Same as sponsor No additional cost or funding impacts— merely a funds transfer between projects. 594.760.63.19 to 594.760.62.19 (dated 11/19/03) TO: City of Tukwila Steven M. A/fuller, Mayor Parks Recreation Department Bruce Fletcher, Director Mayor Steve Mullet Community Affairs and Parks Committee FROM: Mike Sweeney, Owner's Representative Foster Golf Links Projects DATE: November 19, 2003 SUBJECT: Approve Change Order to Construct Water Feature at Foster Golf Links BACKGROUND When the scope of work to be performed within each of the several Foster Golf Projects were finalized, project budgets and account numbers were established for each feature. Originally, the scope of work and budget for the "Course Improvements" project included the construction of a "water feature" located behind the new clubhouse next to the putting green. The water feature scope of work was removed from the "Course Improvements" project before it was bid, anticipating that it would be constructed later. The scope change was due to the following concerns: the integration of the "water feature" construction by the "Course Improvements" contractor, with the work that needed to be done by the clubhouse contractor before the water feature was constructed; and there were maintenance and warranty issues related to the timing and completion of the water feature. The project team agreed that the "water feature" construction would be better integrated into the "Clubhouse Construction" work. The costs of "water feature" construction remained in the "Course Improvements budget. The golf "Course Improvement" project was completed by Bernhardt Golf and accepted as complete by the City Council on November 3 The water feature still remains in that project's budget. It is time to restore the "water feature" construction back into the project. The clubhouse contractor, Wade Perrow, has advanced a proposal to construct the water feature at a cost of $102,553.79 including tax. This cost exceeds the estimated "water feature" construction budget by $1,717.95. Due to the construction saving on the "Course Improvement" project there will still be approximately $8,500 that remains as an unexpended balance from the "Course Improvement" budget after the "water feature's" total costs are transferred to the "Clubhouse Construction" project. In summary, the two things that need the City Council's approval to have Wade Perrow construct the water feature at the new Foster Golf Links Clubhouse are: transfer the funds from the "Course Improvements" budget to the "Clubhouse Construction" budget, and approve a contract change order to Wade Perrow for $102,553.79, including tax. RECOMMENDATION It is recommended that the City Council approve the contract total encumbrance by a Change Order with Wade Perrow Construction, LLC in the amount of $102,553.79, including tax. Additionally, authorize a budget transfer from the "Course Improvements" project Account Number 594.760.63.19 to the "Clubhouse Construction" project Account Number 594 760 -62.19 to fund this project and to keep the project finances accurate. The Center of YOUR Community 12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206- 768 -2822 Fax: 206 768 -0524 71% Community and Parks Committee November 25, 2003 Present: Joan Hernandez, Chair; Joe Duffie, Jim Haggerton Jack Pace, Evie Boykan, Mike Sweeney, Rick Still, Rhonda Berry, Lucy Lauterbach 1. Housing Needs Assessment Next year's comp plan update will include a section on housing and housing targets for the next twenty years. It will include not only the housing now available, but also what is needed based on our available land and population. Two sources of funding will be $14,500 in unallocated CDBG and $7,000 from a grant from the Washington State Growth Management program. Joan asked if it will cost $21,000 and was told it would. Joe said the city needed to educate people about how cleaning up properties works. Jack said they were going to try to have the work on the study done in January. He thought the city could be proactive in preventing some of the decay and poor management of housing that can now be seen around the city. This study will address demand and support for housing, and will seek to understand the condition and various types of housing. The committee approved recommending to the Council a motion to allocate CDBG funs to this project. According to Jack Pace, this study needs to be escalated to meet certain deadlines for the City Comprehensive Plan review. Since a motion by the Council is needed, the committee suggested that item be added to a Special Meeting following the Public Hearing on December 8 Recommend motion to COW and Special Meeting December 8th. 2. Change Order on Golf Course Construction Mike Sweeney explained that three separate funds exist within the CIP for the golf course improvements: the demolition fund; golf course improvement fund and contract; and the clubhouse construction fund and contract. Construction of the water feature was originally in the golf course improvement fund; however the water feature was removed from the scope of work before it was bid. It now appears advantageous to transfer the funds for the water feature to the clubhouse construction budget. The staging and the timing of construction of both the golf course and the clubhouse affected construction of the water feature, which is why it changed from the start of golf course construction until now. Council action is required to move the water feature budget from the golf course improvement budget, and put it into the clubhouse budget. The water feature will be directly in back of the clubhouse on the golf course side of the building. It is like a series of three small ponds, with large granite upright stones surrounding a fountain feature, then flowing through the other ponds. No additional funding is being requested, but money is simply being moved from one account to another. The specific action being requested is to approve the change order and authorize a budget transfer from the funding within the golf course construction budget to the clubhouse contract budget. Recommend issue to COW and Special Meeting December 8th. Meeting Date 12/08/03 COUNCIL AGENDA SYNOPSIS Meeting Date 12/08/03 Initials- ITEM NO. Prepared by Mayor's review' Council review RAB r .4.1-• 1 Cett ITEM INFORMATION CAS Number: 03-159 I Original Agenda Date: December 8, 2003 Agenda Item Title: Amendment to Consultant Contract with Rob Larsen dba ClearPath RECORD OF COUNCIL ACTION Meeting Date Action Special Meeting Original Sponsor: Council Admin.x Timeline: Sponsor's Summary: Additional money is needed to complete the scope of work in this agreement, specifically to complete interviews with Tukwila business community representatives (Key Customer Assessment) and for a pro forma report regarding Tukwila Village. Recommendations: Discuss amendment and forward to Special Meeting for approval. Sponsor* Spec.Mtg.: Authorize Mayor to sign contract amendmentAF Committee: Forward to COW Administration: Cost Impact (if $20,000 knnwn) Fund Source (if known) 302 fund $10,000 Ending Fund Balance $10,000 APPENDICES Attachments Memo to Finance Safety Committee dated 11/25/03 \-.1' a e4,2 40 C k -Q yr Contract with CLearPath 4 a. u Finance Safety Committee minutes from 12/1/03 meeting c o s it o v�, 25th Christmas Day (City offices closed) Jan. Feb. 1st New Years Day (City offices closed) 19th —M.L. King Day (City offices closed) 2 9 17 (Tues) 23 16th Presidents' Day (City offices closed) Tentative Agenda Schedule 5 8 15 SEE AGENDA Special PACKET FOR Presentation: THIS WEEK'S Key Customer AGENDA. Service Update (Rob Larsen) 29 5TH MONDAY OF THE MONTH; no Council Mtg scheduled 12 20 (Tues) 26 22 Weekly Meeting Community Events Calendar Inform iged byl'heOfftce of th¢ Clty Clerk, Jane E Gantu cMC, CiCy,Clerk; Bob: Baker, CMC, Deputy City Clerk ➢Transportation, ➢Community Affairs Parks, 5:15 PM +Hwy 99 Action, 7 PM 5 PM >Civil Service Cmsn, 5 PM >City Council COW, 7 PM Finance Safety, 5 PM >City Council Regular, 7 PM xx >Utilities, 5:15 PM Community Event Nye4.4 4 7T flhurssl9Y 5 11 Fr tday 113 Sat Public Meeting >Planning Cmsn, on Sound 7 PM Transit 6 -8 PM, Council Chambers COPCAB, 6:30 PM OTOWSITfragr 4-Apt Mgrs' Network, Noon >Parks Cmsn, Cancelled DeeT For^o, Cancelled I`flT;Sat °1:21- -Sun 1 Chipper Day 1_14 Sun Arts Commission (1st Tue), 5 PM. TCC. contact Nancy Kennedy/Bruce Fletcher 206 767 -2342. City Council Committee of Whole (COW) Meeting (2nd 4th Mon), 7 PM. Council Chambers. City Council Regular Meeting (1st 3rd Mon), 7 PM. Council Chambers. Community Affairs Parks Cmte (2nd 4th Tues).. 5:15 PM. Conf Rm #3. Finance Safety Cmte (1st 3rd Mon), 5 PM. Conf Rm #3. Transportation Cmte (2nd 4th Mon).. 5 PM. 6300 Southcenter Blvd. Conf Rm #1. Utilities Cmte (1st 3rd Tues), 5:15 om. 6300 Southcenter Blvd. Conf Rm #1. Civil Service Commission (2nd Mon), 5 PM. Conf Rm #3. contact Bev Willison 206- 433 -1844. Community Oriented Policing Citizens Advisory Board (COPCAB) (2nd Wed), 6:30 PM. Conf Rm #5. contact Marjo. Murray 206 433 -7175. Equity Diversity Cmsn (1st Th), 5:15 PM. Showalter Middle School Library, call Lucy Lauterbach 206 433 -1834. Human Services Adv. Brd (every other 2nd Fri), 10 AM. Human Srvcs Conf Rm, call Evie Boykan 206 -433 -7180. Human Services Providers.. 11:30 AM: 3/21.6/20.9/19. 12/5 (tentative). TCC, call Evie Boykan 206433 -7180. Parks Commission (3rd Wed).. 5:30 PM. TCC Sr. Game Rm. contact Nancy Kennedy/Bruce Fletcher 206 767 -2342. Planning Commission/Board of Architectural Review (Public Hrg on 4th Th; Nov Dec 2nd Th), 7 4 Council Chambers. contact Wvnetta Bivens 206 431 3670., Apartment Mgrs' Network Lunch (3rd Wed).. 11:30 AM. (brine own lunch). TCC, contact Robbie Bums 206 242 -8084. O Chamber of Commerce, Tukwila Community Affairs "Chamber Luncheon" (1st Tue), Noon. Chamber Offices, contact Nancy Damon 206 -575 -1633. 4 Chipper Days, sponsored by the Washington State Dept. of Agriculture, (3rd Sat), 10 AM. Foster HS Main Parking Lot. Chipper Days help you dispose of prunings and other plant materials that can't be removed from the Longhorned Beetle quarantine area. Drive your truckload of materials to the parking lot and well help unload, chip, and dispose of it free of charge. Be sure to bring ID w /quarantine area address. 4- Domestic Violence Task Force (3rd Th), Noon -1:30 PM. Conf Rm #5. contact Evie Boykan 206- 433 -7180 or Keith Haines 206 433 -1827. Hwy 99 Action Cmte (2nd Tue), 7 PM. TCC, contact Keith Haines 206 433 -1827. 4 Tukwila Citizen Patrol (4th Mon), 7 PM. TCC, contact Everett Parr 206 762- 9219/Roy Steinauer 206 243 -9191, email: Tukcp @hotmail.com.