HomeMy WebLinkAboutReg 2003-12-15 COMPLETE AGENDA PACKET3. PROCLAMATIONS/
APPOINTMENTS
4. CITIZEN
COMMENT/
CORRESPONDENCE
5. CONSENT AGENDA
6. UNFINISHED
BUSINESS
7. NEW BUSINESS
8. REPORTS
Tukwila City Council Agenda
REGULAR MEETING
Steven M. Mullet, Mayor Councilmembers: Joe Duffie Dave Fenton
Rhonda Berry, Acting City Administrator Jim Haggerton Joan Hernandez
Pam Carter, Council President Pamela Linder Richard Simpson
December 15, 2003; 7 PM Ord #2035
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
2. SPECIAL
PRESENTATIONS
Res #1540
Swearing in of new Tukwila police officer, Corinne Purucker
(lateral hire).
Key customer service update, presented by Rob Larsen.
Appointment to Arts Commission:
Bill Gorjance, Pos. #2 (term expires 12/31/07), reappointment.
Appointments to the Library Advisory Board:
1) Mac McDonald, Pos. #3 (term expires 12/31/05), reappointment.
2) Sue King, Pos. #4 (term expires 12/31/05) reappointment.
3) Steve Schneider, Pos. #5 (term expires 12/31/05) reappointment.
At this time, you are invited to comment on items not induded on
this agenda. To comment on an item listed on this agenda, please
save your comments until the issue is presented for discussion.
a. Approval of Minutes: 12/1/03 (Regular), 12 /8/03 (Special).
b. Approval of Vouchers.
a. An ordinance amending the 2003 budget.
b. A resolution approving the proposed 2004 -2009 Financial
Planning Model /Capital Improvement Plan.
c. An ordinance adopting the proposed 2004 budget.
d. Authorize the Mayor to sign correspondence to Seattle
Public Utilities, relinquishing contract rights for water; and
acknowledgment and acceptance of contingent liability for
payment in the event of default.
a. Authorize the Mayor to sign an agreement with KPG, Inc., in
the amount of $68,523.79, for plans, specifications, and an
engineer's estimate (PS &E) for bidding and construction of
the 2004 overlay program.
b. Update on Grandmother's Hill property.
Authorize the Mayor to sign a purchase and sale
agreement for the Grandmother's Hill property.
a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
9. MISCELLANEOUS
10. EXECUTIVE SESSION
11. ADJOURNMENT
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance
notice by calling the City Clerk's office 206- 433 1800 /TDD 206 248 -2933. This notice is available at www.ci.Tukwila.wa.us,
and also in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped.
I CAS Number: 03-164
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
Fund Source (if known):
Meeting Date 1
12/15/03 I
Meeting Date
12/15/03
Meeting Date
112/15/03
COUNCIL AGENDA SYNOPSIS
03 -IL,4'
so
Agenda Item Title: Reappointments to Arts Commission and Library Advisory Board
Council Admin XX
Reappointment of Mac McDonald (Position #3, Sue King (Position #4) and Steve Schneider
(Position #5) of Library Advisory Board. Terms to expire December 31, 2005.
Reappointment of Bill Gorjance to Position #2 of Arts Commission. Term to expire
December 31, 2007.
Confirm reappointments.
Same as sponsor.
Initials ITEM NO.
Prepared by I Mayor's review I Council review I
I,1, r, .k 1 /1
I, I
I
I I
ITEM INFORMATION
Original Agenda Date: December 15, 2003
RECORD OF COUNCIL ACTION
Action
APPENDICES
Attachments
Memo from Mayor to Council dated December 3, 2003.
To: City Council
From: Mayor Mullet *`m"
Re: Reappointments to Arts Commission and Library Advisory Board
Date: December 3, 2003
Arts Commission:
The term of Position #2 expires December 31, 2003. Bill Gorjance has indicated his desire to
continue in this position. His new term will expire December 31, 2007.
Library Advisory Board:
City of Tukwila
6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor
The terms of Positions #3, 4 and 5 all expire December 31, 2003. Mac McDonald (Position #3),
Sue King (Position #4) and Steve Schneider (Position #5) have all indicated a desire to continue
in their current roles. Their new terms will expire December 31, 2005.
I will be inviting these citizens to the Regular City Council Meeting on Monday, December 15,
2003 to have these reappointments confirmed.
Thank you.
/so
encl.
cf: Jane Cantu
Lucy Lauterbach
Bruce Fletcher
Alan Doerschel
Phone: 206- 433 -1800 City Hall Fax: 206- 433 -1833 www.ci.tukwila.wa.us
CAS Number. 03-160
Agenda Item Title: 2003 Proposed Budget Amendments
Original Sponsor: Council Admin.
Timeline:
Sponsor's Summary:
Meeting Date
12/8/03
Meeting Date
12/8/03
12/15/03
COL "VCIL AGENDA Sr rOPSIS
Initials
1 Meeting Date Prepared by 1 Mayor's review! Council review I
12/8/03 ARD 1 j ,-2 1 _Cfr C. 1
12/15/03 1 1 fC'S' 1
%7:4:5 #4 :9
X
Original Agenda Date: 12/8/03
ITEM No.
6 a
Approve at Regular December 15, 2003 meeting.
Attached are four additional budget amendments to match the revised budget with actual
activity.
Recommendations:
Sponsor: Approve as submitted
Committee: Finance Safety Conunittee on December 1, 2003 Send forward
Administration: Same as sponsor
Cost Impact (if known): See attached Ordinance
I Fund Source (if known): See attached Ordinance
Consensus existed to
Action
forward to 12/15/03 Regular Meeting
Attachments
Staff report dated December 3, 2003
Proposed 2003 Budget Amendment Ordinance
Finance Safety Committee meeting minutes dated December 1, 2003
Ordinance (final format)
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUICWILA,
WASHINGTON, AMENDING THE 2003 BUDGET ADOPTED BY ORDINANCE
NO. 2008 AND AMENDED BY ORDINANCE NOS. 2022 AND 2032,
PROVIDING FOR UNANTICIPATED REVENUES AND EXPENDITURES IN
THE HOTEL/MOTEL TAX, VALLEY NARCOTICS ENFORCEMENT TEAM
(VNET), EQUIPMENT RENTAL, AND INSURANCE FUNDS, PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City finds it necessary to budget for loans made to the Hotel /Motel Tax
Fund by the General and Arterial Street Funds; and make payment to Key Bank upon
expiration of loan; and
WHEREAS, the Valley Narcotics Enforcement Team (VNET) Fund received increased
revenues from state and federal sources, which were used to repay VNET cities for personnel
contributions; and
WHEREAS, both revenues and expenditures must be increased or changed to reflect
actual activity for 2003 in the Equipment Rental and Insurance Funds;
NOW, THEREFORE, THE CTTY COUNCIL OF THE CITY OF TUICWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The following program categories in the 2003 budget, as adopted by
Ordinance No. 2008 and amended by Ordinance Nos. 2022 and 2032, are hereby amended to
read as follows:
HOTEL /MOTEL TAX FUND —101
Revenues:
Loans Received 381 100 00 $1,350,00Q
Loans from General and Arterial Street Funds
Expenditures:
Anticipation Notes/ Warrants 591 950 70 $1,450,000
Estimated Ending Unres. Fund Balance 291 840 00 (100.0001
Total Expenditures a't.5n
VALLEY NARCOTICS ENFORCEMENT TEAM (VNET) FUND —102
Revenues:
Seized Assets State 369 301 $60,000
Seized Assets Federal 369 302 40,000
Total Revenues $1 nosing
Expenditures:
Cities Professional Services 521 210 50 $100,000
EQUIPMENT RENTAL FUND 501 -02
Expenditures:
Machinery Equipment 594 480 60 $60,000
Estimated Ending Working Capital 293 800 00 (60.0001
Net Change n
INSURANCE FUND 502
Revenues:
Trust Contributions Employer 366 500 00 00 0 0
Expenditures:
Self Insured Medical Dental 512 370 20 $400,00Q
Budget Amendment 200312/11/03 1
Section 2. Ordinance No. 2008, as amended by Ordinance Nos. 2022 and 2032, is hereby
amended by revising the summary of totals of estimated revenues and appropriations and the
aggregate total to reflect the foregoing increases in revenues and appropriations as set forth in
Section 1 of this ordinance.
Section 3. The Finance Director is hereby authorized and instructed to effectuate the
necessary changes in the 2003 budget, and to make all necessary and appropriate line item
entries and adjustments in order to reflect the increases to revenues and appropriations as set
forth in this ordinance.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in
the official newspaper of the City, and shall take effect and be in full force and effect five (5)
days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Steven M. Mullet. Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Budget Amendment 200312/11/03 2
CAS Number: 03-143
1 Agenda Item Title:
I Original Sponsor:
I Timeline:
Sponsor's Summary:
Meeting Date
10/13/03
11/17/03
12 -01 -03
12 -08 -03
Meeting Date
12/1/03
12/08/03
12/15/03
03
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known):
COL 'VCIL AGENDA Sr rOPSIS
Initials
Meeting- Date Prepared by !Mayor's review 1 Council review I
12/1/03 ARD
12/08/03
12/15/03
All elements reviewed
Same as sponsor
Inclusive with final package
Inclusive with final package
ARD 1 ,t, .LL
I .4A
I
I CvC_
I /74-S 1
4
43 I Original Agenda Date: 10/13/03
Resolution for Proposed Financial Planning Model and Capital Plan 2004 -2009
Council Admin. X
Adopt at December 15, 2003 meeting.
Submitted on October 13, 2003, public hearing on November 17, 2003 and various council
meeting reviews, final changes will be submitted on December 8, 2003 with adoption on
December 15, 2003.
Recommendations: Review final changes to; proposed resolution on December 8, 2003
Sponsor: Approve with final changes on December 15, 2003
Action
Submittal to Council
Public Hearing
Public Hearing held. Refer to C. 0. W. of 12/08/03 for final review
before proposed adoption date of 12/15/03.
Consensus existed to forward to 12/15/03 Regular Meeting.
Proposed Resolution
Staff Report -dated December 5, 2003
Proposed resolution (including all changes made)
Resolution (final format)
t4 YOr.0
ITEM NO.
G� b
//%///%//A
4
Attachments
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING THE 2004 -2009 FINANQAL
PLANNING MODEL AND THE CAPITAL IMPROVEMENT
PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S
ENTERPRISE FUNDS.
WHEREAS, when used in conjunction with the annual City budget, the Capital
Improvement Program and the Financial Planning Model for the period 2004 -2009 are resource
documents to help plan directions the City will consider for the future; and
WHEREAS, the Financial Planning Model and OP are not permanent fixed plans, but are
rather guidelines or tools to help reflect future goals and future resources at the time annual
budgets are being planned; and
WHEREAS, the commitment of funds and resources can only be made through the annual
budget process;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The 2004 -2009 Financial Planning Model and accompanying Capital
Improvement Program (OP) are hereby adopted.
Section 2. The assumptions, revenues and expenditures will be reviewed and updated
annually or as necessary by the City CounciL
Section 3. The detail of CiP projects will be reflected in the published Financial Planning
Model and Capital Improvement Program 2004 -2009.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED: Pain Carter, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM:
By
Office of the City Attorney
2001 -2009 Financial Planning Model 01'
Filed with the City Clerk;
Passed by the City Council;
Resolution Number.
CAS Number: 03-143
1 Agenda Item Title:
I Original Sponsor:
Timeline:
Sponsor's Summary.
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if lmown):
Fund Source (if lmown):
Meeting Date
10/13/03
11/17/03
12/1/03
12/8/03
Meeting Date
12/1/03
12 -08 -03
Co t 'NIL AGENDA Sr TOPSIS
Meeting Date
12/1/03
12/08/03
12/15/03
Prepared by
ARD
ARD
Proposed 2004 Budget
Council Admin.
Final approval on December 15, 2003
Initials
I Mayor's review I Council review 1
I A a-
Original Agenda Date: 10/13/03
Action
X
Attachments
Proposed Budget Ordinance
Staff memo dated December 3, 2003
Proposed ordinance (including all changes made)
Finance Safety Cmte Meeting Minutes (12/1/03)
12/15/03 Ordinance (final format)
1 1
I Cr' O. 1
I j0
1
Budget was submitted on October 13,2003, Public hearing was November 17,2003, Budget
hearings through November 17, 2003, final changes due on December 8, 2003 with final
adoption on December 15, 2003
Final review of changes /proposed Ordinance 12 08 03.
Approve with changes on December 15, 2003
All budget elements reviewed.
Same as sponsor
Inclusive
Inclusive
ITEM NO.
6 0
Budget submittal
Public Hearing
Brief discussion between Mr. Doerschel and Council. Final changed to be
reviewed at the 12 -08 -03 C.O.W.
Consensus existed to forward to 12/15/03 Regular Meeting.
1
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING THE ANNUAL BUDGET
OF THE CITY OF TUKWILA FOR THE FISCAL YEAR 2004;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the preliminary budget of the City of Tukwila for the year was timely
submitted to the City Council; and
WHEREAS, a public hearing on the proposed budget was advertised and held on
November 17, 2003;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The budget on file with the City Clerk entitled "City of Tukwila Budget,
2004," is hereby adopted by reference as though fully set forth in accordance with RCW
35A.33.075.
Section 2. The totals of the estimated revenues and appropriations for each separate
fund, and the aggregate totals are as follows:
EIM EXPENDITURES REVENUES
000 General $41,394,000 $41,394,000
101 Hotel /Motel Tax 1,198,698 1,198,698
102 Valley Narcotics Enforcement Team (VNET) 704,526 704,526
103 City Street 752,000 752,000
104 Arterial Street 14,909,000 14,909,000
105 Contingency 784,000 784,000
107 Fire Equipment Cumulative Reserve 452,000 452,000
207 Limited Tax G.O. Bonds, 1999 1,158,000 1,158,000
208 Limited Tax G.O. Bonds, 2000 418,067 418,067
209 Limited Tax G.O. Bonds, 2003 484,600 484,600
210 Limited Tax G.O. Refunding Bonds, 2003 750,000 750,000
301 Land Acquisition, Recreation Park Develomt. 2,393,000 2,393,000
302 Facility Replacement 10,323,000 10,323,000
303 General Government Improvements 1,372,000 1,372,000
401 Water 7,967,000 7,967,000
402 Sewer 4,923,000 4,923,000
403 Water /Sewer Construction 4,916,000 4,916,000
404 Water /Sewer Revenue Bonds 690,604 690,604
405 Bond Reserve 577,587 577,587
411 Foster Golf Course 3,416,000 3,416,000
412 Surface Water 6,779,000 6,222,000
501 Equipment Rental 4,778,000 4,778,000
502 Insurance Fund 4,444,000 4,444,000
611 Firemen's Pension 1,286,000 1,286,000
TOTAL ALL FUNDS COMBINED $116,313,082 $116,313,082
Budget 2004.doc 1
Section 3. A complete copy of the final budget for 2004, as adopted, together with a copy
of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal
Corporations of the Office of the State Auditor and to the Association of Washington Cities.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in
the official newspaper of the City, and shall take effect and be in full force and effect five (5)
days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2003.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Budget 2004.dac
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Steven M. Mullet, Mayor
2
ATTACHMENT A
CITY OF TUKWILA
TOTAL REVENUES EXPENDITURES
2004 -2009 Preliminary Analysis in 000's
REVENUES
General Revenues
Sales Tax 15,600 16,068 16,550 17,046 17,557 18,084
Property Tax 10,200 10,406 10,668 10,937 11,123 11,553
Utility Taxes 1,875 2,340 2,433 3,037 3,158 3,284
Gambling Taxes 2,200 2,300 2,300 2,300 2,400 2,400
Franchise Contract -SCL 988 1,297 1,350 1,684 1,752 1,822
Charges /Fees for Service 2,738 2,850 2,966 3,084 2,208 3,336
Trans. In-Other Funds 1,903 1,970 2,049 2,131 2,216 2,305
Intergovernmental Revenue 847 569 592 615 640 665
Other Taxes /Misc. 1,180 1,227 1,276 1,327 1,380 1,436
Beginning Fund Balances 16,860 200 300 300 300 300 9 r 8;260
Subtotal 54,391 39,227 40,484 42,461 42,734 45,185 14&i,482
Dedicated Revenues (Canitall
Real Estate Taxes 650 650 650 700 700 700
Motor Vehicle Taxes 350 450 450 450 450 450
Interest Income 212 150 150 100 100 100
Property Tax 130 130 130 130 130 130
Parking Tax 160 160 160 160 160 170
ado
Repayment from Utilities 200 0 0 0 0 0 sz �200
Subtotal 1,702 1,540 1,540 1,540 1,540 1,550 9�l1
TOTAL AVAILABLE 56,093 40,767 42,024 44,001 44,274 46,735 z�3$94
(See Attachment A -1)
EXPENDITURES
2004 2005 2006 2007 2008 2009 Totals
Operations Maintenance:
(See Attachment B)
Debt Service -1994 515 515 515 515 515 515
Debt Service -1999 2000 835 835 1,085 1,085 1,085 1,085
New Bond Issue 2003 492 492 492 492 492 492
Leased Space Tukwila Village 0 110 120 130 150 160
v
Admin /Engineering Overhead 960 998 1,038 1,080 1,123 1,168 6
Subtotal Available 18,999 2,937 2,547 3,022 1,724 2,541 Z9
Genital Attachment C
Neighborhood Revitalization
Residential Streets 440 485 570 70 70 70
Parks Trails 776 208 338 208 188 148
General Government
Facilities 0 0 0 0 0 0
General Government 1,150 860 860 960 960 960
Economic Development
Bridges 1,456 100 100
Arterial Streets 5,093 2,914 2,565
Subtotal Capital 8,915 4,567 4,433
Accumulated Totals
34,292 34,880
10,084 8,454
36,227
6,568
IV
37,677
6,177
39,185
100,905
64,887
1 6;127
1 3,900
8 ,893
X17;
rt c 574
2 ,920
824
141 t1
rood
U
40,774 N223iO35
2;852
X670
100 100 100 x1,958
2,075 2,075 2,370 47,082
3,413 3,393 3,648 "28 y36.9
Balance by Year 10,084 (1,630) (1,886) (391) (1,669) (1,107) M w3401
4,508
3,401
05
l6
12/10103
Initials
Meeting Date 1 Prepared)* 1 Mayor's review 1 Council review
12/08/03 1 PB ✓`r 1 G— 1 Sorf
12/15/03 1 1 /L..2"- 1 Z5
I I
I I
B1VI INFQRIVIATI.
03 I Original Agenda Date: December 8, 2003
Agenda Item Title: Cascade Water Alliance Relinquishment Letter and Contingent Liability Letter
CAS Number: 03-161
I Original Sponsor:
I Timeline:
Sponsor's Summary:
Meeting Date
12/08/03
COL'TCIL AGENDA ST TOPSIS
Council Admin. Public Works
ITEMNO.
The Cascade Water Alliance (CWA) contract to purchase a wholesale block of water from the
City of Seattle has been approved. The next step is to relinquish our contract rights with the
City of Seattle directly and verify Tukwila's membership with the CWA. Seattle has also
requested an additional letter that Tukwila acknowledge and accept any contingent liability to
pay its proportionate share in the event that CWA does not meet their payment obligations.
Recommendations:
Sponsor: Forward to Committee of the Whole, then Regular and authorize Mayor to sign both letters.
Committee: Same as sponsor.
Administration:
Cost Impact (if known):
I Fund Source (if known): 401 Water Fund
POW. OF COUIVG
Action
Consensus existed to forward to 12/15/03 Regular Meeting
t
aH
a A
Meeting Date 1 Attachments
12/08/03 I Information Memo dated November 25, 2003
I Purveyor Contract Relinquishment Letter
I Default Liability Letter
I Utilities Committee Meeting Minutes from December 2, 2003
12/15/03 I NO ATTACHMENTS
ITEM INFORMATION
n 3 1 Original Agenda Date: December 15, 2003
Agenda Item Title: 2004 Repair and Overlay Program Consultant's Agreement with KPG Inc.
CAS Number: 03-165
I Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
I Fund Source (if known):
Meeting .Date 1
12/15/03
Meeting Date
12/15/03
Council
COUNCIL AGENDA SYNOPSIS
tom§ x
Meeting Date
12/15/03
Initials
Prepared by 1 Mayor's review 1 Council review 1
RT,Ir p er-- 1 .eC5
I
I I
I I
Admin.
Authorize the Mayor to sign the agreement with KPG, Inc.
Forward to Regular
Same as Sponsor
$68,523.79
104/02 Commercial Streets
s PP,. OF DPNCIT,' AC
Action
AP PENDICES r Y
Attachments
Information Memo dated December 10, 2003
Consultant Selection Memo with Rating Sheet
Consultant's Agreement
Transportation Committee Meeting Minutes from December 8, 2003
ITEM NO.
76?
Public Works
The contract is for the design of the 2004 Repair and Overlay Program The street
improvements include overlay for 57 Ave S, Ryan Way, Olympic Dr, 43` Ave S, Strander
Blvd (WVH-Bridge), 16 Ave S (Bridge to N City Limit), and S 124 St.
To: Mayor Mullet
From: Public Works Directo (T!)
Date: December 10, 2003 lJ
Subject: P.S. E. Contract
2004 Overlay Program
ISSUE
Authorize the Mayor to sign a design contract with KPG, Inc., to provide P.S. E. for the 2004
Overlay Program
BACKGROUND
The City has budgeted to construct necessary street overlays and repairs on an annual basis.
Funding to design the 2004 Overlay Program has been included in the 2003 budget. KPG, Inc.,
is the consultant selected to provide Plans, Specifications, and an Engineer's Estimate for
bidding and construction of the 2004 program. The budget and estimated cost breakdown by
phase is:
Actual Budget
Preliminary Eng. (2003) 59,500.86 70,000
Preliminary Eng. (2004) 68,523.79 92,000
Construction 1,273,000
Construction Engineering 160.000
Total $_1_59$.00.0
The streets included for overlay are.
1. 57 Ave S (139 144
2. Ryan Way (MLK -51 Ave S)
3. Olympic Dr. (Riverside Glacier)
4. 43` Ave S (160 —Dead End)
ANALYSIS
INFORMATION MEMO
5. Strander Blvd (WVH Bridge)
6. 16' Ave S (Bridge N City Limit)
7. S 124 St (42 1d Ave 5-48 Ave S)
A contract with KPG, Inc., for preparation of P.S. E has been negotiated in the amount of
$68,523.79. This contract is within budget and will provide design for the 2004 Overlay
Program to be constructed next year. [The 2004 budget includes the cost of overlay of Strander
Blvd. (Andover Pk E Green River) and is being designed as part of a storm drainage project by
a different consultant.]
RECOMMENDATION
Authorize the Mayor to sign the contract with KPG, Inc., in the amount of $68,523.79.
attachments: Contract
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director)
Date: December 3, 2003
Subject: 2004 Overlay Proiect Consultant Selection
ISSUE
Select a consultant to provide design and PS E for the City's 2004 Overlay project.
BACKGROUND
The C.I.P. includes the Annual Overlay Program to provide repairs and overlays on the
City's street system. Design of next year's overlay program needs to take place now in
order to construct during the dry summer months.
ACTION TAKEN
Three (3) firms were short- listed from the City's consultant roster of firms that
indicated they provide expertise in pavement design, overlay design and pavement
management. All three firms were rated based on the expertise and experience
necessary to perform the work. KPG, Inc., was the unanimous selection by the raters.
(Rating sheet is attached.) Few firms specialize in providing overlay design services
for local agencies, thus KPG, Inc., offers more experience in overlay program design
than any other firm evaluated.
KPG, Inc., has been the design consultant for the City's Overlay Program since 1992
and continues to provide quality work in a timely manner and within budget.
RECOMMENDATION
Authorize staff to negotiate a contract with KPG, Inc., to provide design and PS E
for the City's 2004 Overlay project.
attachment: Rating Sheet
n ajaMM R W R RS Pr*cts tMRW OfltaS laj
CONSULTANT SELECTION
2004 OVERLAY PROGRAM
Project Manager
Pavement Design Rehab.
Repair Experience
Agency Overlay
Program Management
Tukwila Overlay
Program Knowledge
Pavement Management
System Experience
Totals
Perteet
2
2
2
I
8
David Evans
Assoc.
KPG, Inc.
Score. consultant 1 to 4 with 1 being highest and 4 being lowest.
Lowest score is consultant ranked highest.
CONSULTANT AGREEMENT FOR
ROADWAY DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City", and KPG, Inc., hereinafter referred to as "the Consultant in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform roadway design
services in connection with the project titled 04 -RW01, 2004 Overlay Program.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 180 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $68,523.79 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is
mutually negotiated by the parties. This paragraph shall not apply to any damage resulting
from the sole negligence of the City, its agents and employees. To the extent any of the
damages referenced by this paragraph were caused by or resulted from the concurrent
negligence of the City, its agents or employees, this obligation to indemnify, defend and hold
harmless is valid and enforceable only to the extent of the negligence of the Consultant, its
officers, agents and employees
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
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10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, colon, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
Party
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16. Notices. Notices to the City of Tukwila shall be sent to the following address
Notices to Consultant shall be sent to the following address-
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this day of
CITY OF TUKWILA CONSULTAN
Steven M. Mullet, Mayor
Attest/Authenticated: Approved as to Form:
Jane E. Cantu, CMC, City Clerk Office of the City Attorney
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
KPG, Inc.
753 9th Avenue N.
Seattle, WA 98109
By:
Nelson Davi
Principal
Title:
,2003
l
4
16 Avenue South
Ryan Way
57 Avenue South
Strander Boulevard
43` Avenue South
South 124 Street
Olympic Avenue South
Exhibit A
City of Tukwila
2004 Overlay Program
Scope of work
December 9, 2003
TASK 1 -2004 OVERLAY PROGRAM
The Consultant shall prepare final Plans, Specifications and Estimates for the following overlay
projects:
Bridge deck to north city limit
Martin Luther King Way to 51 Avenue South
South 144 Street to South 139 Street
East bridge deck to West Valley Highway
South 160 Steet to dead end
42 Avenue South to 48 Avenue South grinding
S Glacier to S Riverside
The Consultant shall provide all necessary field reviews, base mapping, and utility notification
required to complete final bid documents. 40 copies of the final bid documents will be provided
to the City for bid advertisement. Interim review submittals (10 copies each) will be prepared at
the 50% and 90% stages of plan completion. The Consultant shall also prepare the bid
tabulation, check low bidder(s) references, and provide a recommendation for award to the City.
An allowance of $2,500 is included for specialty pavement review of rutting that has occurred on
South 124 Street. This may include pavement coring, testing, or non destructive testing as
appropriate.
Permitting, environmental documentation, or stormwater detention and water quality have not
been included in this scope and estimate.
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2004 Overlay Program
Project No. 04-RN/01
EXHIBIT 13
K.E"O.
• Architecture •
Landscape Architecture
• Civil Engineering •
Task
Description
Total Fee
*Senior
Engineer
$ 139.29
*Engineer
$ 78.16
*Technician
$ 63 94
*Admin
$ - 58.11
Fee
___ .
1.1 Management and administration (estimate 4 months)
12
0
0
8
$ 2,136.38
1.2 City coordination meetings (estimate 4)
12
16
0
0
$ 2,922.05
1.3 Utility coordination
2
8
4
4
$ 1,392.06
1.4 Prepare base maps
/16th Avenue S, Bridge deck to Al city limit
2
0
8
12
12
24
0
0
$ 1,671.14
$ 2,472.48
/Ryan Way, MLK to 51st
/57th Ave S, 144th to 139th
0
4
16
0
$ 1,335.68
/ Strander Blvd, Bridge deck to WVH
0
6
8
0
$ 980.48
143rd Avenue S, 180th to dead end
0
6
12
0
$ 1,236.24
/ S 124th Street, 42nd to 48th grinding
2
4
12
0
0
$ 1,358.51
$ 156.32
/ Olympic Drive
0
2
1.5 Field Reviews
24
32
40
8
$ 8,866.59
1.6 Prepare overlay plans (estimate 16 sheets)
40
140
200
0
$ 29,302.05
1.7 Quantities / estimates
8
16
24
0
$ 3,899.45
1.8 Prepare specifications
4
8
8
12
$ 2,391.28
1.9 Prepare review submittals
2
8
16
8
$ 2,391.78
$ 1,020.08
1.10 Prepare bid tabulation and recommend award
2
8
0
2
1.11 Attend pre-construction meeting
2
4
0
0
$ 591.22
Reimbursable expenses - see breakdown for details
Mileage
$ 400.00
Reproduction
$ 1,500.00
Allowance for specialty pavement review
$ 2,500.00
Task Totals
112
282
376
42
$ 68,523.79
* Hourly rates are based on the following:
Direct Salary Costs
Overhead Rate
Fixed Fee
47.12 1 $
12/9/2003
Total Estimated Fee: $ 68,523.79
26.44 I $ 21.63 I $ 1923
160.61%
35%
Transportation Committee
December 8, 2003
Present: Richard Simpson, Chair; Dave Fenton, Pam Carter
Jim Morrow, Bob Giberson, Frank Iriarte, Robin Tischmak, Lucy Lauterbach
Agenda items:
1. TIB Grant Annlication Results Formal results from the applications for grants from TIB
were discussed. The Tukwila International Boulevard (TIB) Phase 3 project was the project that
would have been the next chosen, but funding ran out just above it. The other two projects
finished far down the list. S. 144` from TIB to 42' has little prospect of getting a grant; but
traffic signal interconnect may be in line for a federal grant if all goes well. To address TIB not
getting a grant, Robin and Bob will work with KPG on the design of TIB Phase 2 to include a
pared down design of Phase 3. Options that will be presented to save money in Phase 3 include
more narrow sidewalks; sidewalks only on the ;side that is not an extremely steep hillside above;
and no undergrounding. Lucy asked why Public Works wouldn't wait until the next funding
cycle since they were top rated now, and was told the timing was off, as the department wants to
design this winter and be ready to construct before the grants are announced next year. One thing
that hurt the project in the ratings was that there was no private funding accompanying the
project Information.
2. 2004 Overlay Proiect Staff is ready to select a firm to do the 2004 street overlay project.
They have again selected KPG who has done a good job at this for the City since 1992. Staff said
that not too many cities are doing overlays any more, and fewer contractors remain in that
business. Another problem is that when a company is successful at getting projects they then get
so popular they can't hire enough workers to complete all the jobs they win. Robin said the
earlier we get designs done the earlier we can put out the bids for overlay, which works in our
and the contractors' favor. Pam asked that staff include the projects to be designed in the packet
when it goes to Council next week. Recommend negotiating overlay nroiect with KPG to
Regular Meeting.
3. Organizational Changes Jim said the Sound Transit (S.T.) project is very difficult and time
consuming for staff. He gave one example of staff spending time marking up maps Sound
Transit had made of drainage on S. 154` When they handed it in, S.T. said they'd changed their
minds and weren't working off that map anymore.
Jim has decided to use the City Engineer, Brian Shelton, as the Sound Transit expert. Brian will
spend full time on that project as the person who knows the most about the technical issues that
will be involved.
To cover Brian's regular work, Jim wants to use Bob Giberson as City Engineer. He checked
with Viki Jessop, who has told him the issue needs Council approval. Bob's out of class work
would raise his salary by $8,000. Dave asked if Alan had been told about this, and Jim said he
had. Recommend issue to Council for aanroval.
ass
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
12/15/03
Meeting Date
Dec 15, 2003
Initials
Prepared by 1 Mayor's review I Council review
1../ I /lSs
I I
I I I
I I I
CAS Number: 03-166 1 Original Agenda Date: Dec 15, 2003
Agenda Item Title: Grandmother's Hill Purchase
Council Admin. Parks Recreation Department
The Parks and Recreation Department, Cascade Land Conservancy and local citizens have
raised funds to total $970,000 for the purchase of Grandmother's Hill. The property
acquisition is listed in the current CIP and meets our Parks and Open Space Six -Year Plan.
Authorize the Mayor to sign the Purchase and Sales Agreement.
Up to $20,000 City Funds with the remaining balance from grants and donations.
301/00.594.760
ITEMNO.
Memo from Bruce Fletcher dated 12/10/03
City of Tukwila
Parks Recreation Department Bruce Fletcher, Director
TO: Tukwila City Council
FROM: Bruce Fletcher, Director of Parks Recreation
DATE: December 10, 2003
SUBJECT: Grandmother's Hill Purchase
MEMORANDUM
In April of 2003, the Tukwila City Council authorized a resolution for the Parks and
Recreation Department to seek grant funding for the purchase of Grandmother's Hill.
The City has been working with the Cascade Land Conservancy and local citizens in
efforts to raise money for the preservation of the hill.
With the success of grants and donations, the total raised for the acquisition project is
$970,000. Funds raised have come from the following sources: King County
Conservation Futures, State of Washington CTED, King County Heritage grant, Boeing,
SAFECO, Mucldeshoot Charity Fund, Foster HS Drama Club, Seattle Police Athletic
Association, and the IAC Land and Water Conservation Grant.
The property acquisition is listed in our current Capital Improvement Program and meets
our Parks and Open Space Six -Year Plan. The current CIP lists $20,000 of City funds
allocated to the property purchase with the remaining funds coming from grants and
donations.
It is the recommendation of the Parks and Recreation Department to authorize the Mayor
to sign the Purchase and Sale Agreement for Grandmother's Hill.
Cc: Mayor Mullet
Rhonda Berry
Alan Doerschel
Steven M. Mullet, Mayor
The Center of YOUR Community
12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206- 768 -2822 Fax: 206- 768 -0524