HomeMy WebLinkAbout2003-12-08 Special MinutesTUKWILA CITY COUNCIL
December 8, 2003
Tukwila City Hall Council Chambers
CITY COUNCIL SPECIAL MEETING MINUTES
Immediately following COW Meeting
CALL TO ORDER:
Calling the meeting to order at 8:16 p.m. was Mayor Steven M. Mullet.
ROLL CALL:
Calling the roll of Council was Bob Baker, Deputy City Clerk. Present were Council President Pam Carter,
and Councilmembers Joe Duffie, Joan Hernandez, Dave Fenton and Richard Simpson.
DUFFIE MOVED; HERNANDEZ SECONDED; TO EXCUSE THE ABSENCE OF COUNCILMEMBERS
PAMELA LINDER AND JIM HAGGERTON. The motion carried 5 -0.
OFFICIALS:
Steven M. Mullet, Mayor; Rhonda Berry, Acting City Administrator; Lucy Lauterbach, Legislative Analyst;
Bob Baker, Deputy City Clerk; Bruce Fletcher, Parks and Recreation Director; Rick Still, Parks and
Recreation Assistant Director; Mike Sweeney, Owner's Representative; Pat Brodin, Public Works
Operations Manager; and Evelyn Boykan, Human Services Manager.
CONSENT AGENDA:
Authorize Mayor to sign a cable television consultant services agreement with 3 -H Cable
Communications Consultant, in the amount of $11,782.00
DUFFIE MOVED; FENTON SECONDED; APPROVAL OF THE CONSENT AGENDA AS PRESENTED.
The motion carried 5 -0.
UNFINISHED BUSINESS:
Request approval to use $14,500.00 of unallocated CDBG funds for housing needs assessment,
amending the City's 2003 CDBG Project Plan
Councilmember Hernandez noted review of the item at the Community Affairs and Parks Committee
(November 25, 2003) and stated a public hearing would be held. Based upon the outcome of the public
hearing, the committee recommends approval of the proposed reallocation. Said public hearing was
held this evening during the Committee of Whole meeting. No citizen comment or correspondence was
received.
HERNANDEZ MOVED; DUFFIE SECONDED; TO APPROVE USE OF $14,500.00 OF UNALLOCATED
CDBG FUNDS FOR HOUSING NEEDS ASSESSMENT, AMENDING THE CITY'S 2003 CDBG
PROJECT PLAN. The motion carried 5 -0.
NEW BUSINESS:
a. Foster Golf Links Water Feature:
1. Approve transfer of funds from Course Improvement Budget to Clubhouse
Construction Budget
Councilmember Hernandez noted the Community Affairs and Parks Committee (at their November 25,
2003 meeting) reviewed and approved forwarding this item to the full Council. Since no additional monies
are being sought for the project, the Committee was in favor of moving monies from one account to
another and approving a proposed change order to build the water feature.
City of Tukwila Page 2 of 3
City Council Special Meeting Minutes December 8, 2003
Mike Sweeney, Owner's Representative, noted the water feature scope of work was removed from the
"Course Improvements" project before it was bid, anticipating later construction. The golf course project
team agreed the water feature would be better integrated into the "Clubhouse Construction" work.
Wade Perrow, clubhouse contractor, has advanced a proposal to construct the water feature at a cost
which exceeds the estimated amount by $1,717.95, yet due to construction saving on course
improvements, nearly $8,500.00 will remain unexpended even after total costs are transferred to the
clubhouse construction project.
The proposed outdoor water feature will be located behind the restaurant and pro shop (near a putting
green) and will be 40 feet in diameter, have 3 ponding levels, 3 upright granite stones, contain a geyser in
the center of the feature and be back lit for effect.
Mr. Sweeney spoke in favor of approving the contract total encumbrance by executing a change order
with Wade Perrow Construction. Additionally, he spoke in favor of authorizing a budget transfer from the
course improvements project account (594.760.63.19) to the clubhouse construction project account
(594.760.62.19).
HERNANDEZ MOVED; FENTON SECONDED; TO APPROVE TRANSFER OF FUNDS FROM THE
FOSTER GOLF COURSE IMPROVEMENT BUDGET TO THE FOSTER CLUBHOUSE
CONSTRUCTION BUDGET. The motion carried 5 -0.
2. Approve contract total encumbrance by accepting change order with Wade
Perrow Construction, LLC, in the amount of $102,553.79 (including WSST), to
construct water feature at Foster Golf Links.
HERNANDEZ MOVED; DUFFIE SECONDED; TO APPROVE A CHANGE ORDER CONTRACT TOTAL
ENCUMBRANCE BY ACCEPTING CHANGE ORDER WITH WADE PERROW CONSTRUCTION, LLC,
IN THE AMOUNT OF $102,553.79, INCLUDING WSST), TO CONSTRUCT A WATER FEATURE AT
FOSTER GOLF LINKS. The motion carried 5 -0.
b. Authorize Mayor to sign an amendment to AG 03 -064, with Rob Larsen, d /b /a ClearPath,
in the amount of $20,000.00 to complete work associated with the contract
FENTON MOVED; DUFFIE SECONDED; TO AUTHORIZE THE MAYOR TO SIGN AN AMENDMENT
TO AG 03 -064, WITH ROB LARSEN, D /B /A CLEARPATH, IN THE AMOUNT OF $20,000.00 TO
COMPLETE WORK ASSOCIATED WITH THE CONTRACT. The motion carried 5 -0.
ADJOURNMENT:
8:27 p.m. DUFFIE MOVED; FENTON SECONDED; TO ADJOURN THE SPECIAL MEETING.
The motion carried 5 -0.
Seven M. Mullet, Mayor
Robert H. Baker, CMC, Deputy City Clerk
Date minutes approved: December 15. 2003