HomeMy WebLinkAbout2003-12-08 Committee of the Whole Minutes6:34 p.m.
6:56 p.m.
OFFICIALS:
EXECUTIVE SESSION 6:30 P.M.
PERSONNEL ISSUE PURSUANT TO RCW 42.30.110(1)(g)
30 MINUTES
Executive session began.
Executive session ended.
TUKWILA CITY COUNCIL
December 8, 2003 7:00 p.m.
Tukwila City Hall Council Chambers
COMMITTEE OF WHOLE MEETING MINUTES
7:00 p.m.
CALL TO ORDER /PLEDGE OF ALLEGIANCE:
Calling the meeting to order at 7:00 p.m. was Pam Carter, Council President, who also led the Pledge of
Allegiance.
COUNCIL ATTENDANCE:
Present were Council President Pam Carter; and Councilmembers Joe Duffie, Joan Hernandez, David
Fenton and Richard Simpson.
Absent were Councilmembers Pamela Linder and Jim Haggerton.
Rhonda Berry, Acting City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City
Clerk; Bruce Fletcher, Director, Parks and Recreation; Rick Still, Assistant Director, Parks and Recreation;
Mike Sweeney, Owner's Representative; Jim Morrow, Director, Public Works; Frank Iriarte, Public Works
Coordinator; Alan Doerschel, Director, Finance; Captain David Haynes, Police Department; Moira Carr
Bradshaw, Senior Planner; and Evelyn Boykan, Human Services Manager.
CITIZEN COMMENT /CORRESPONDENCE: None.
PUBLIC HEARING:
Request approval to use $14,500.00 of unallocated CDBG funds for Housing Needs Assessment,
amending the City's 2003 CDBG Project Plan
7:03 p.m. Council President Carter opened the public hearing.
Evelyn Boykan, Human Services Manager, reported the availability of $14,500.00 unspent CDBG funds
from 2003 which are available for planning functions.
Moira Carr Bradshaw, Senior Planner, Department of Community Development, informed Council that as
part of the 2004 Comprehensive Plan update, Tukwila would incorporate new County-wide housing
targets. Work will include a housing needs assessment and inventory, in order to begin matching supply
with demand (now and in the future). The City would also like to perform a housing conditions survey.
In addition to proposed funds from CDBG ($14,500.00), an additional $7,000.00 grant from the
Washington State Growth Management Act for Comprehensive Plan Technical Revisions will be used to
pay for the housing needs assessment.
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City Council Committee of Whole Minutes December 8, 2003
Ms. Boykan and Ms. Bradshaw were able to answer Council inquiries and provide clarification to issues
raised.
CITIZEN COMMENT /CORRESPONDENCE: None.
7:13 p.m. Council President Carter closed the public hearing.
COUNCIL DELIBERATION:
No additional inquiries were made. Council consensus existed to forward this item onto this
evening's Special Meeting agenda for action.
SPECIAL ISSUES:
a. Authorize Mayor to sign an amendment to AG 03 -064, with Rob Larsen, d /b /a ClearPath,
in the amount of $20,000.00, to complete work associated with the contract
Councilmember Duffle reported review and approval of this item at the December 1, 2003 Finance and
Safety Committee meeting.
Mr. Larsen's contract will expire with work yet to be completed. In order to complete specific work
products, proposed funds ($157.00 per hour, not to exceed $20,000.00) shall be taken from the ending
fund balance (from the 302 Facilities Fund).
To be added to the previously set "scope of work" Mr. Larsen agrees to 1) complete the Key Customer
Assessment; and 2) analyze development costs for Tukwila Village.
After brief discussion between Council, consensus existed to forward this item onto this
evening's Committee of the Whole meeting agenda for action.
b. Proposed 2003 Budget Amendment
Councilmember Duffie reported review of this item at the December 1, 2003 Finance and Safety
Committee meeting. Committee members agreed the amendment should be considered by the
Committee of Whole.
Alan Doerschel, Finance Director, reported this as a "housekeeping" measure. Adjustments to be made
by the end of 2003 include:
1. Hotel /Motel Tax Fund
Changes necessary to facilitate loans from General and Arterial Street to
Hotel /Motel Tax Fund and to pay off Key Bank loan.
2. Valley Narcotics Enforcement Team
Changes necessary as City understands the amount to pay the participating
agencies for direct personnel contributions. State and Federal seizure funds pay
these costs.
3. Equipment Rental
Changes necessary due to damaged vehicles which need immediate
replacement. Funding is available from Ending Working Capital (depreciation
collected).
4. Insurance Fund
Changes necessary as both revenues and expenditures will exceed original
budgets and must be increased.
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City Council Committee of Whole Minutes December 8, 2003
Making these changes is required and demonstrates "good public policy."
Council consensus existed to forward this item to the December 15, 2003 Regular meeting
for consideration /action.
c. A resolution approving the proposed 2004 -2009 Financial Planning Model /Capital
Improvement Plan (review of changes to proposed resolution)
Alan Doerschel, Finance Director, explained changes within this proposed resolution have been reviewed
and cross checked to ensure numbers are accurate. With the review and creation of the proposed
resolution, also created were the revised Attachments A (Total Revenues Expenditures) and B (Notes
to Operations and Maintenance Expenditures) of the Planning Model.
Principal changes involve higher sales tax and property taxes estimated for 2004. A more conservative
growth forecast is sure to follow in the 2005 -2009 period. Uncertainty regarding sales tax sourcing
debate is part of the conservative reasoning.
Council consensus existed to forward this item to the December 15, 2003 Regular meeting
for consideration /action.
d. An ordinance adopting the proposed 2004 budget
Councilmember Duffle noted review of the proposed budget and ordinance at the December 1, 2003
Finance and Safety Committee meeting.
Other changes within the proposed ordinance and budget are reallocations and include such items as
carryovers for the Arts Commission, confiscation funds, increase of the Administrative Secretary position
(Parks) from 3 /4 to full -time, salary increases for non represented employees, and the increase of the
Probation position (Court) from half -time to full -time. There is also an increase in revenues to support
the Court change. An increase of $25,000.00 in the Parks program is based on actuals from 2003 and
the Cascade Park addition.
With no questions from the Council, consensus existed to forward this item to the December 15,
2003 Regular meeting for consideration /action.
e. Authorization for Mayor to sign correspondence to Seattle Public Utilities, relinquishing
contract rights for water; and acknowledgement and acceptance of contingent liability for
payment in event of default (Re: Cascade Water Alliance)
Councilmember Hernandez reported review and approval of this item at the December 2, 2003 Utilities
Committee meeting. There, it was agreed the item should be forwarded to the Committee of Whole for
consideration and /or future action.
Pat Brodin, Public Works Operations Manager, referred to this as the "jump off point" where the City will
sever its ties with City of Seattle as it relates to contracted water supply and rights.
Since the City has contracted to purchase a wholesale block of water from the Cascade Water Alliance,
(CWA), the City of Seattle has requested a letter stating same. Additionally, the City of Seattle seeks a
letter stating the City of Tukwila acknowledges and accepts any contingent liability to pay its
proportionate share in the event CWA does not meet their payment obligations.
During the past three years, CWA and the City of Seattle have negotiated a Water Supply Agreement to
meet the needs of Cascade members while accommodating Seattle's concerns regarding a wholesale
block of water. The process is complete and cost summaries have been presented. The City of Seattle
has "given their blessing" on the block contract with some revisions.
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Mr. Brodin reported the City of Seattle's recent decision to raise water rates within the next two years.
This is yet another good reason for switching to CWA as a water source.
With no questions from the Council, consensus existed to forward this item to the December 15,
2003 Regular meeting for consideration /action.
f. Authorization for Mayor to sign a cable television consultant services agreement with 3 -H
Cable Communications Consulting, in the amount of $11,782.00
Councilmember Hernandez reported review of this item at the December 2, 2003 Utilities Committee
meeting. That committee agreed the item should be heard /considered by the Committee of Whole.
Frank Iriarte, Public Works Coordinator, noted the City's contract with 3 -H Cable Communications
Consulting would expire on December 30, 2003. 3 -H Cable (for many years) has provided technical
assistance to the City in matters relating to the franchise agreement between the City of Tukwila and TCI
Cable, a /k /a AT &T /Comcast Corporation. In fact, the City receives $135,000.00 annually in
franchise fees.
Mr. Iriarte reported Comcast rates would rise between 8% (cable TV) to 20% (internet cable) in January,
2004.
City staff has reviewed the proposed contract and determined it is legally acceptable and contains
language most beneficial to the City and community members. The consultant services fee is $11,782.00
for 2004 and represents a 1.8% CPI increase over that of the 2003 contract.
With clarification to inquiries and answers to questions, Council consensus existed to forward this
item to the December 8 Special meeting to immediately follow this meeting.
REPORTS:
a. Mayor
Mayor Mullet attended the December 4 Employee Appreciation Breakfast and a later PSRC Executive
Board meeting. He also attended today's Sales Tax Sourcing meeting at the Washington State
Department of Revenue.
b. City Council
Councilmember Duffle plans to attend the December 16 Highway 99 Action Committee Potluck.
Councilmember Hernandez attended the December 2 Chamber of Commerce luncheon and a later
Utilities Committee meeting. She reported the Equity and Diversity Commission meeting was canceled
due to adverse weather conditions.
Council President Carter plans to attend the National League of Cities Conference December 9 14.
Councilmember Haggerton was absent.
Councilmember Linder was absent.
Councilmember Fenton confirmed the 2004 City Council Retreat would be held in Tukwila. No location
has been set. He also confirmed committee assignments for 2004 have not been made.
Councilmember Simpson attended this evening's Transportation Committee meeting. He also
reported Sound Transit has begun submitting applications for various permits. To that end, it is proposed
that City Engineer Brian Shelton work solely on Sound Transit issues. Bob Giberson, Senior Engineer,
would be named Acting City Engineer and receive at least a 5% increase in salary.
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City Council Committee of Whole Minutes December 8, 2003
c. Staff
Rhonda Berry provided rationale behind Mr. Shelton's and Mr. Giberson's assignment changes. She
confirmed Mr. Giberson would receive out -of -class pay for his work in line with current City policy.
Ms. Berry then reported the jail agreement with Suburban Cities is being re- worked and will contain new
policy language relative to consensus by the voting body. The Interlocal agreement will come back soon
for approval. Furthermore, the City has been asked to serve as the fiscal agent for that committee.
d. City Attorney
Neither Shelley Kerslake nor her representative were present.
e. Legislative Analyst
Lucy Lauterbach had no report.
ADJOURN:
8:15 p.m. FENTON MOVED; HERNANDEZ SECONDED; TO ADJOURN THE COMMITTEE OF
WHOLE TO A CITY COUNCIL SPECIAL MEETING. The motion carried 5 -0.
Pam Carter, Council President
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Robert H. Baker, CMC, Deputy City Clerk
Date Minutes Signed: December 15, 2003