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HomeMy WebLinkAbout2003-11-24 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: COUNCIL ATTENDANCE: OFFICIALS: TUKWILA CITY COUNCIL November 24, 2003 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Calling the meeting to order at 7:00 p.m. was Pam Carter, Council President, who also led the Pledge of Allegiance. Present were Council President Pam Carter; and Councilmembers Joe Duffle, Joan Hernandez, Jim Haggerton, Pamela Under, David Fenton and Richard Simpson. Rhonda Berry, Acting City Administrator; Lucy Lauterbach, Legislative Analyst; Viki Jessop, Director of Administrative Services; Frank Iriarte, Public Works Coordinator; Brian Shelton, City Engineer; and Alan Doerschel, Finance Director. CITIZEN COMMENT /CORRESPONDENCE: None. SPECIAL ISSUES: a. A resolution involving non represented salaries A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING RESOLUTION NO. 1506, UPDATING AND CLARIFYING THE NON REPRESENTED EMPLOYEES' COMPENSATION PLAN AND ADOPTING THE NON REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY EFFECTIVE JANUARY 1, 2004. Before inviting Viki Jessop to address this issue with the Committee of Whole, Councilmember Duffie reported review of this issue at the November 17, 2003 Finance and Safety Committee. Ms. Jessop, Director of Administrative Services, provided a brief historical background on the issue. Noteworthy is the fact Council approved the "new system" and study in 1997, with the study going into effect January 1, 1998 and spanning through 1999. Additionally, a merit plan was adopted, with an "all or nothing" approach in terms of dollars awarded. Information from the resolution adopted in 2002 was provided for Council to have a foundational basis for this year's resolution. The basic elements kept include the decision band methodology, the market analysis using comparable jurisdictions, the regression line analysis establishing the control point for the DBM ratings steps below the control point are automatic as individuals enter the system, and a market adjustment is applied to individual classifications where a new control point is 10% or more below the market. Also included is a copy of the demographics for 2004 as compared to 2003. This is demonstrated by the recommendations of the Mayor placing people onto the system for 2004. In summary, the recommendation places those below the control point onto the salary schedule. Those who are above the control point in 2003 as a result of the study were placed onto the salary schedule, and were sure to receive at least 90% of the Consumer Price Index (CPI), or 1.60 For those above the control point who did not make it down far enough to go onto the salary schedule, the decision of the Mayor was to put a 1.62% on the control point, rather than on the individual salary. The reason for this decision is because, over time, those positions would gradually get onto the salary City of Tukwila Page 2 of 6 City Council Committee of Whole Minutes November 24, 2003 schedule with the rest of the non represented employees. Secondly, that methodology is the one used for the City's three Teamster contracts currently in place. Discussion was held and Council sought clarification to several inquiries. Consensus existed to forward this item to the next City Council Regular meeting. b. An aareement with Penhalleaon Associates Consultina Engineers (PACE). Inc.. in the amount of $47,742.00, for professional design services to design uparades to the Fort Dent Pump Station. Councilmember Linder noted review of this item at the November 18, 2003 Utilities Committee meeting. She explained the need behind the contract and noted the cost impact to the 303 fund. Frank Iriarte, Pubic Works Coordinator, informed Council this City-owned facility is old, failing and in need of upgrades. Built in the mid 1970's, one pump is off line and one is only adequately operating. It is very difficult to obtain repair parts. Based upon their extensive work in the design of pump and drainage facilities, the City has selected PACE, Incorporated, to perform the necessary work in the amount of $47,742.00. The Utilities Committee did recommend approval of the proposed amount and service provider. The amount covers both pumps and electrical upgrades. As earlier noted, failure of this station to drain Fort Dent Park may lead to flooding the newly constructed Starfire Sports facilities. During recent rains of (October) 2003, pond elevation rose by nearly 3 feet. No damage occurred as the river was low enough to allow the gravity system to operate in combination with the one existing (working) pump. If the river were to elevate, substantial flooding could occur. The $47,742.00 is to perform design services, not actual upgrades to the pump station. Mr. Iriarte answered inquiries from Council. Design should be complete by summer, 2004. Consensus existed to forward this item to the next City Council Regular meeting. c. An aareement with Penhalleaon Associates Consulting Engineers (PACE). Inc.. in the amount of $192,745.00, for professional design services to desian the Strander Boulevard pipe replacement proiect. Councilmember Linder noted review of this item at the November 18, 2003 Utilities Committee. There, the Committee recommended approval of the item and asked that it be forwarded to this meeting. Describing this as an area in great need of repair when large amounts of rain falls, Ms. Linder spoke in favor of the project. Frank Iriarte, Public Works Coordinator, informed Council that this preliminary engineering project is under the 2004 CIP budgeted amount of $225,000.00. Sharing a picture of a recent flooding event, Mr. Iriarte showed the area to be overwhelmed with recent volumes of water. Engineers have determined the best way to solve the problem is by constructing a larger conveyance system and a pump station at the Bicentennial Park area. PACE, Inc. was chosen to perform design services to design the Strander Boulevard pipe project in the amount of $192,745.00. It's been determined that PACE, Inc. had the best project understanding and staff availability to meet project needs. Noteworthy is the fact Olympic Pipeline has a 12" pipeline which proceeds through Strander Boulevard. To that end, much coordination is required to ensure no errors or disruption in service(s). Consensus existed to forward this item to the next City Council Regular meeting. City of Tukwila Page 3 of 6 City Council Committee of Whole Minutes November 24, 2003 d. Addendum #2 to AG 00 -029 with Gray Osborne, Inc.. in the amount of $58,000.00. for additional desian and construction work related to the Allentown water and sewer improvement Droiect phase 2. Councilmember Linder reported review and approval of these items at the November 18, 2003 Utilities Committee meeting. Frank Iriarte, Public Works Coordinator, noted the City plans to hold a public meeting in January 2004. Thereafter all bid documents should be prepared by April 2004. Construction of the project should begin in June 2004. Mr. Iriarte spoke in favor of authorizing the revisions to the contract as proposed. Cost is slated at $58,0000.00. e. Addendum #1 to AG 01 -105 with AHBL, Inc., in the amount of $19.727.00, for final design of Foster Point neighborhood revitalization Droiect. Councilmember Linder noted this item was also reviewed at the November 18, 2003 Utilities Committee. It, too, was put on hold awaiting receipt of grant monies to complete the project. In August 2001, AHBL, Inc., was contracted to design improvements for the Foster Point neighborhood. In 2002, the consultants completed their drawings to the 90% point and the projects were put on hold awaiting funding. Funding was approved in September 2003 and construction slated as outlined above. Mr. Iriarte spoke in favor of authorizing the revisions to the contract as proposed. Cost is slated at $19,727.00. Said monies will be taken from the sewer fund. Councilmember Duffle asked signage be posted in this community explaining what the City is doing for its community members. In addition to an article in the Hazelnut and a separate mailing notifying community members, Mr. Duffle would still like to see signage regarding the project. Ms. Linder noted the Duwamish Improvement Club will mail a newsletter to everyone in the Allentown, Foster Point, and Duwamish areas. That, too, would capture the attention of those Mr. Duffie wish to be notified. Mr. Duffle argued that is still not enough. Signage is still sought. Council consensus existed to forward this item to the next City Council Regular meeting. f. Transportation concurrencv and impact mitigation fees. Brian Shelton, City Engineer, reported recent legal challenges to the City's Traffic Concurrency Standards ordinance, specifically to the impact mitigation fee methodology. The results of those legal challenges necessitate amendments to the Tukwila Municipal Code and its fee schedule. Staff anticipates returning to either the Transportation Committee or the Committee of Whole on December 8, 2003 to continue working on this issue. Cyndy Knighton, Senior Engineer, noted the City's municipal code "works" but recent litigation has pointed out "some holes" in how our code works in addition to how we collect and calculate impact fees. Thus, the need to immediately address this issue. The "self imposed" deadline of having changes adopted by the end of the year lies in the fact that the City may only modify the Comprehensive Plan one time per year. Presented for this meeting are proposed changes staff believes will get the City through the next six to twelve months as they continue working the issues and updating the Comprehensive Plan. Staff is working on a new methodology for potentially calculating level of services and /or impact fees. The key point, per Ms. Knighton, is the City is not proposing a holistic change to the process. Clarification, rather, is the issue. City of Tukwila Page 4 of 6 City Council Committee of Whole Minutes November 24, 2003 Upon distribution of proposed changes, Ms. Knighton reviewed each of them with Council. The first proposed change is a name change to adequately reflect the chapter Transportation Concurrency Management Program. The second proposed change is a separation of concurrency from impact fees. Concurrency is a pass /fail test. The question raised does the City have adequate facilities for? This is related to transportation, sewer and water issues. The difference between a sewer /water concurrency and transportation concurrency is the existence of a six -year window in which to get adequate facilities (under standards of the Growth Management Act). If the City has adequate facilities, they've "passed" concurrency. If adequate facilities do not exist, the City can mitigate, provide things to ensure passage to a yes, or a City can develop. Impact fees are a "side -by- side" issue. If concurrency exists and the City is sure they can handle potential development, it will accept the proposal, yet a developer must "pay" their way. The public is not going to bear the burden of all new development. That is where the impact fee "comes in." While specific mitigations may exist outside of impact fees (frontage improvements, road widening, etc.), off site impacts still exist (turn lanes, sidewalks, etc.). Language clarification is proposed in Tukwila Municipal Code (TMC), Chapter 9.48.030 (Level -of- Service Standards). Proposed definitions are added. Language clarification is also proposed in TMC 9.48.050 (b). To clean up "confusing" language, staff specifies the link averages for all 17 segments defined in the Transportation Element of the Comprehensive Plan. The last key point relative to proposed amendments lies in TMC 9.48.100 and the numbers /divisions. Clarifications to names between two sections have been clarified and unified as to their appearance in both sections. Ms. Knighton, referring to the newly proposed fee resolution (transportation impact fee schedule), noted three new projects have been added which may or may not be in the CIP. Seven projects have had name changes. Limit changes also exist. Staff will calculate the project cost /trip by pegging the cost of a project, subtracting any /all known grants, and calculating the number of trips. New calculations could cause impact fees to substantially rise, yet the methodology of calculating will follow that set out in the Revised Code of Washington (RCW). Projections between now and the year 2020 have been set out as staff believes new traffic volumes may be experienced at key locations. These are based on local -area and regional growth and potential for future land use (i.e., overall new trips) not necessarily tied just to new development within Tukwila only. When new development comes in, developers must pay their "fair share." They must complete traffic analysis and all related studies. New trips multiplied by the cost per trip equals their fair share. Mitigation was discussed between Council and staff including the desire for new growth and that it not be turned away by imposing prohibitively- costly impact fees. Ms. Knighton agreed. There are many complicating factors surrounding this issue (e.g., do we give exemptions for transit, do we collect monies to build transit facilities to bring it in Council consensus existed to forward the item(s) to the next City Council Regular meeting. g. 2004 Propoerty Tax Ordinances 1. Levying the general taxes on all property, both real and personal, for the fiscal year commencing January 1, 2004. City of Tukwila Page 5 of 6 City Council Committee of Whole Minutes November 24, 2003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA, IN KING COUNTY, FOR THE FISCAL YEAR COMMENCING JANUARY 21, 2004, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE 2. Increasing the regular levy from the previous year for the fiscal year commencing January 1, 2004, on all property, both real and personal. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2004, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Alan Doerschel, Finance Director, received updated numbers for the Levy Limit Worksheet. He reported "good news" in that the total new construction number previously reported ($19 million) was erroneous and is more accurately reflected at $85 million. The worksheet is due to the King County Assessor on Tuesday, December 2, thus the item must be reviewed and approved by Council on Monday, December 1, 2003. Other minor adjustments must be made to the proposed ordinances before adoption on December 1. Mr. Doerschel reviewed those minor adjustments and noted others may be made. Should that occur, they will be explained before the proposed ordinances are adopted. Council consensus existed to forward this item to the next City Council Regular meeting. h. Resolution chanaina the name of South 96 Place to Museum of Flight Place A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENAMING SOUTH 96 PLACE TO MUSEUM OF FLIGHT PLACE AND CONFORMING TO GEOGRAPHICAL LOCATION CRITERION OF RESOLUTION 1400 Councilmembers Hernandez and Simpson reported review of this item at the Community Affairs and Parks as well as the Transportation Committee. Both Committees were in support of the resolution changing the name as suggested. Noteworthy is the fact there is no other part of 96 Place or Street around the Museum of Flight. The Tukwila Fire Department has determined a name change would not negatively affect emergency responses. Fire Chief Nick Olivas supports the name change and was responsible for presenting the issue at the two previously mentioned committees. The City of Tukwila is responsible for new signage as it belongs on a public street. No fee shall be imposed to the requestor (the Museum of Flight) for the change in signage. Council consensus existed to forward this item to the next City Council Regular meeting. REPORTS: a. Mayor Mayor Mullet attended a meeting (last week) with the King County Library on their new library proposal. Capital funding has not been acquired. He also "recently" attended the last WRIA 9 meeting of the year. He also attended the Joint City Council /Planning Commission meeting as well as a Building Code Council conference. City of Tukwila Page 6 of 6 City Council Committee of Whole Minutes November 24, 2003 b. City Council Councilmember Duffle attended the Joint City Council /Planning Commission meeting on November 20. Councilmember Hernandez attended the November 18 Utilities Committee meeting as well as the Joint City Council /Planning Commission workshop on November 20. Council President Carter attended the November 18 SCATBd meeting in addition to the November 21 AWC Board meeting. Councilmember Haggerton attended the November 19 Cascade Water Alliance Board meeting. Additionally, he attended the November 18 Domestic Violence Task Force meeting. Finally, he mentioned attendance to the Joint City Council /Planning Commission meeting. Councilmember Linder attended the November 18 Utilities Committee meeting and a Highway 99 Action Committee meeting that followed thereafter. She noted a Highway 99 Action Clean -Up effort on Saturday, November 29. Councilmember Fenton had no report. Councilmember Simpson attended this evening's Transportation Committee meeting. He also attended the recent Joint City Council /Planning Commission meeting. Additionally, Mr. Simpson attended last week's Highway 99 Action Committee meeting. c. Staff Rhonda Berry spoke of convicted serial killer Gary Ridgway being in town today with public officials on the Green River Task Force. Ms. Berry also reported members of Tent City will return to the Riverton Heights area on December 1, 2003. The anticipated departure date for those members is February 1, 2004. d. City Attorney Shelley Kerslake was not present. e. Legislative Analyst Lucy Lauterbach had no report. ADJOURN: 9:47 p.m. FENTON MOVED; DUFFIE SECONDED; TO ADJOURN THE COMMITTEE OF WHOLE. The motion carried 7 -0. Pam Carter, Council President Dates minutes signed: /a. 1:23 /O PltDIAA.6 i-1 Robert H. Baker, CMC, Deputy City Clerk