Loading...
HomeMy WebLinkAboutReg 2004-01-20 COMPLETE AGENDA PACKET1. 2. SPECIAL PRESENTATION 3. CITIZEN COMMENT/ CORRESPONDENCE 4. CONSENT AGENDA 5. NEW BUSINESS 6. REPORTS 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Council Agenda REGULAR MEETING Steven M. Mullet, Mayor Councilmembers: Pam Carter Joe Duffie Rhonda Berry, Acting City Administrator Dave Fenton Joan Hernandez Jim Haggerton, Council President Pamela Linder Dennis Robertson PLEASE NOTE: EXECUTIVE SESSION 6:30 PM (30 MINUTES) Contract Negotiations Pursuant to RCW 42.30.110(1)(g) Tuesday, January 20, 2004; 6:30 PM Ord #2037 Res #1541 CALL TO ORDER/PLEDGE OF ALLEGIANCE /ROLL CALL Connectivity Project, presented by David Luman, Asset Analytics, Inc. (Tukwila Fiber Network). At this time, you are invited to comment on items not included on this agenda. To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. a. Approval of Minutes: 1/5/04 (Regular Mtg.). b. Approval of Vouchers. a. Authorize Mayor to sign a Contract for Services with Asset Analytics in an amount not to exceed $59,500, to continue efforts related to deploying a metropolitan area network and providing gigabit ethernet connectivity to Tukwila citizens and businesses. b. Tukwila Library changes in service (discussion only). a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice by calling the City Clerk's office 206 433 1800 /TDD 206 -248 -2933. This notice is available at www.ci.Tukwila.wa.us, and also in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. 1 1LA w9 COUNCIL AGENDA SYNOPSIS r O sy 1 e e� \..sr. =O J i ii 2 19 08 CAS Number: 04-003 Original Sponsor: Timeline: Sponsor's Summary: Meeting Date 1 1/20/04 Meeting Date 1/20/04 Council Recommendations: Sponsor: Approve briefing to Council. Committee: Administration: Cost Impact (if known): I Fund Source (if known): Initials Prepared by 1 Mayor's review 1 Council review F I Agenda Item Title: Special Presentation Connectivity Project Admin. Meeting bate 1 1/20/04 Information Memo dated January 13, 2004 TFN Business Case Expected TFN Cost Breakdown Network Design Maps ENDICE Attachments 0 003 I Original Agenda Date: January 20, 2004 Public Works ITEMNO. 02) Asset Analytics in conjunction with Public Works, will brief the Council on the proposed deployment of theTukwila Fiber Network (TFN). TFN will provide all Tukwila residents and businesses with access to extremely high -speed connectivity. The objective of the presentation is to provide an update of the connectivity project including network design, and projected deployment costs and seek Council's approval to move forward with the the actual TFN deployment. To: Council Members From: Asset Analytics (AAI) Date: January 13, 2004 Subject: Tukwila Fiber Network (TFN) ISSUE BACKGROUND AAI Anti INFORMATION MEMO AAI in conjunction with the Mayor and Public Works, will provide an update presentation with respect to deploying the Tukwila Fiber Network (TFN). The Network will provide all Tukwila residents and businesses with access to extremely high speed (gigabit Ethernet) connectivity and third party telecommunications services. The objective of the presentation is to provide an update, answer any questions, and seek Council's approval to move forward with the actual deployment of the Network. The City has been investigating the feasibility of implementing one of its economic development goals, that of making available gigabit Ethernet bandwidth to all Tukwila citizens and businesses. Specifically, in its 2001 long range economic development plan, the City and Council agreed to "take action to become the first City on the Earth to guarantee gigabit Ethernet availability at every address in the City, and every classroom of every school as well as at Internet kiosks in public places." For perspective, DSL broadband speeds can reach around 1.0 megabits per second (Mbps) of speed roughly 17 times the speed of a fast 56k dial up modem. Gigabit Ethernet is roughly 1000 times that of DSL. To date, we have been engaged on two fronts. The first has been to prepare the City's network infrastructure. This entailed designing the fiber network and identifying the components required to create and operate the TFN. The second has been to quantify the costs involved with such an endeavor, solidify the ability to finance the construction and recapture the capital outlay over time. DISCUSSION Since we last met, a number of tasks have been completed to bring Tukwila's Fiber Network project to a point where the Council can decide to take steps to move forward toward completion of the initial phase of the system in 2004. In the last twelve months, both businesses and residents of the City have been polled for interest in the City undertaking this course of action, as well as to gauge potential customers of the completed network. Most individually surveyed residents and businesses were supportive of the project and indicated they were likely to be customers. Over 40% of businesses and residents were extremely positive about becoming a customer, others were very likely to become customers. The system is financially structured to pay for itself over the life of a 20 -year bond see Attachment 1 TFN Business Case). The poll numbers indicate there is sufficient interest to make the financial model work. Other areas of the Northwest, such as Grant County in 16004 Tualatin Sherwood Rd. Suite 505 Sherwood, OR 97140 503.625.8900 AA1 Ana A4.Rl c t c. Washington and Provo in Utah are actually experiencing the same rates of conversion and more in some cases. An initial network has been designed (see Attachments 2 -3) to be able to connect every residence and business in the City should they choose to become a customer. From this design, a Bill of Materials (see Attachment 4 Expected TFN Cost Breakdown) was created listing all the labor and materials required for completing the Network. AAI went to vendors and obtained general pricing for network materials such as fiber, conduit, electronics etc, as well as labor prices for such items as trenching, boring and fiber splicing. In summary, we have a network design, a conservative expected cost estimate, interest in the City moving forward and a method to fund the project. RECOMMENDATION Present to Council for questions, guidance, and decision to approve /disapprove the project. Attachments: 1. TFN Business Case 2. Network Design Map 3. Network Design Map 4. Expected TFN Cost Breakdown 16004 Tualatin-Sherwood Rd. Suite 505 Sherwood, OR 97140 503.625.8900 441 Ana AteAt z, L. Tukwila Fiber Network Business Case Cash flows Assume 4365 customers (45% take rate) $25.00 revenue per subscriber from service providers to City Network costs Electronics 3,500,000 Outside Plant 8,200,000 Total Costs $11,700,000 Expenses Monthly Annual Bond for $11,700,000 at 3.0% for 20 years 64,887 778,644 Network Operations 50,000 600,000 Total Outflow 114,887 1,378,644 Revenue Monthly Annual Content revenue 109,125 1,309,500 Advertising 15,000 180,000 Total Inflow Cash Flow Summary Monthly Annual Total cash flow out 114,887 1,378,644 Total cash flow in 124,125 1,489,500 Difference 9.238 110.856 16004 Tualatin-Sherwood ltd. Suite 505 Sherwood, OR 97140 503.625.8900 124,125 1,489,500 .4 4e NA/ enr NETWORK ELECTRONICS $3,400,000 PASSING MATERIALS $1,906,664 PASSING LABOR $5,205,449 SERVING MATERIALS 148,347 SERVING LABOR $1,077,696 PROJECT COST $11,738,156 DEFINITIONS AA, A44a i4i.4zci, l ac. Expected Tukwila Fiber Network Cost Breakdown The above project costs assume a 45% take rate. Passing Materials Materials needed to bring the fiber from the network operations center to points in Tukwila where its available to all businesses and residents in Tukwila Passing Labor Labor required to deploy the passing materials and configure the network to be able to provide services to all businesses and residents in Tukwila Serving Materials Materials required to connect 45% of all available Tukwila residents and businesses Serving Labor Labor required to connect 45% of all available Tukwila residents and businesses NOTE: The full deployment cost to all residents and businesses in Tukwila, regardless of whether they are customers or not is estimated to be approximately $17 million. 16004 Tualatin-Sherwood Rd. Suite 505 Sherwood, OR 97140 503.625.8900 19774ctvfair rf AAI A44a A+.4lytza, L. PASSING MATERIALS Cabinet Enclosure Pinnacle RM 3KVA UPS, 120VAC, 60Hz Pinnacle Internal SNMP Agent Card Pinnacle Rackmount, 3K Extended Battery Pack(x4 Vertical rail with hook loop belts- 48" 36" Vertical Fiber manager for slack storage Splicing Module Four port Cable End Plate Assembly Vault Concrete 5' x 7' Vault Concrete 4' x 4' Optivault Fiber Optic Cable Storage Vault Optivault Fiber Optic Cable Storage Vault Lid Grade Level Box w /Lid (one fiber pull -box every 600') FOSC400- A8- 12 -1 -NGV IAI R- FOSC -B -G E N -12 -2 FOSC450- B6- 6- NT -0 -BOV FOSC- ACC -B- TRAY -24 FOSC ACC -450- AERIAL CLAMPS F O S C -ACC -450 M U LT D R O P Reliable 1V-60 Drop Pedestal, 6 "x6 "x21" Tall 192 Singlemode Fiber LT Cable 144 Singlemode Fiber LT Cable 96 Singlemode Fiber LT Cable 72 Singlemode Fiber LT Cable 148 Singlemode Fiber LT Cable 36 Singlemode Fiber LT Cable 24 Singlemode Fiber LT Cable 12 Singlemode Fiber LT Cable 144 Singlemode Fiber ADSS Cable 96 Singlemode Fiber ADSS Cable 72 Singlemode Fiber ADSS Cable 148 Singlemode Fiber ADSS Cable 36 Singlemode Fiber ADSS Cable 24 Singlemode Fiber ADSS Cable 12 Singlemode Fiber ADSS Cable Strand Cable Strand Tangent Assembly Strand Dead -End Assembly Ground Rod (one per cabinet) Ground Rod Clamp (one per cabinet) lib Copper Ground Wire (6' per rod) Conduit Marker Sign (one sign every 150' of UG) UG Marker Tape ConQuest 1.25" SDR -13.5 Smooth Wall Duct 16004 Tualatin-Sherwood Rd. Suite 505 Sherwood, OR 97140 503.625.8900 »Tr r 9 AA1 Aix A4410:(4, Imo. 14" x 10' PVC Duct (for trunk with distribution cable runs) PASSING LABOR Cabinet Installation, pad mounted, concrete, and optivault fiber storage system Cabinet installation, pole mounted Electrical hook -up, metered installation Install Hand -hole (Access Chamber) Install Drop Pedestal Install strand and hardware Water tight splice closure installation (includes Ring cut) jWater Proof splice closure installation (includes Ring cut) L ash one cable L ash two cables L ash three cables L ash four cables I nstall ADSS Cable Directional Drilling Utility Pot -hole 36" Trench and Backfill (Native Backfill) 36" CDF Materials and Backfill 36" Select Fill (Crushed Rock) 36" Native Material Haul -off ($6 /cubic yard) Saw Cut Sidewalk ($0.45 /inch -foot) Saw Cut 15' Driveway ($0.45 /inch -foot) Saw Cut 30' Roadway ($0.45 /inch -foot) Saw Cut Roadway ($0.45 /inch -foot 3 "deep) Asphalt Replacement (3' wide patch) Concrete Sidewalk Replacement Curb and Gutter Replacement MCS Saw Cut IMCS Seal and Clean IVaccum and Dump Fees Install one PVC duct in open trench Install one cable in duct Install riser U- guards Fusion splicing SERVING MATERIALS Drop Cable 2 Fiber, Singlemode [Aerial Splice Closure, Supports Tube Splicing, 3M Slic Splice Closure, Raychem -3A, Supports Tube or Fiber Splicing LC Direct Fiber Termination Connector, Avaya or Equivalent Network Interface Device (NID) (for premise demarcation) Bonding Clamp (for steel messenger drop cable) Strain Relief Clamp (one at pole /strand, one at premise) Ground Rod with Clamp, 4' IN Copper Ground Wire (6' per ground rod) 16004 Tualatin-Sherwood Rd. Suite 505 Sherwood, OR 97140 503.625.8900 ,q 77lC4ttyt-.✓r 4 2 IUG Drop Duct MI AL•x A4•41# 4, (SERVING LABOR (Water tight splice closure installation (includes Ring cut) (Water Proof splice closure installation (includes Ring cut) Install aerial drop (pole to premise) Install aerial drop (two poles to premise) Install aerial drop (three poles to premise) Plow Drop Cable /Conduit (ped to ped or ped to premise) Driveway /Sidewalk Push Install UG drop (ped to premise) Install UG drop (2 peds to premise) Install UG drop (3 peds to premise) Fusion Splice Field connectorization (subscriber runs, outdoor cabinet premise) IMCS Saw Cut MCS Seal and Clean (Vaccum and Dump Fees 16004 Tualatin-Sherwood Rd. Suite 505 Sherwood, OR 97140 503.625.8900 Ar7"RcfMtrivr 'f -3 w!A.w� COUNCIL AGENDA SYNOPSIS t rw CAS Number: 04-004 I Original Agenda Date: January 20, 2004 Agenda Item Title: Original Sponsor: Council Timeline: Sponsor's Summary: Asset Analytics Contract No. 02 -015 expired on November 30, 2003. Contract renewal will allow Asset Analytics to continue with tasks associated with the deployment of the Tukwila Fiber Network as approved by City Council. Total cost for the contract through June 30, 2004 is $59,500 (continues the monthly charge of $8,500). If Council chooses not to proceed with the connectivity project, the contract can be terminated sooner. The total contract with Asset Analytics will be amended to.$294,208. Recommendations: Sponsor: Authorize Mayor to sign Contract Renewal. Committee: Administration: Cost Impact (if known): $59,500 Fund Source (if known): 302.00.532.200.41.03 Meeting Date 1/20/04 1 Meeting Date 1 1/20/04 Initials Meeting Date Prepared 10 I Mayor's review 1 Council review I 1/20/04 Fl ff I I SAW I I Connectivity Approve Asset Analytics Contract Admin. Information Memo dated January 13, 2004 Asset Analytic's Contract with Exhibits A and B Action Attachments Public Works ITE 5' a To: Mayor Mullet From: ,�r�'ublic Works Directo U Date: January 13, 2004 Subject: Asset Analvtics Consultant Contract ISSUE The current contract with Asset Analytics (David Luman) has expired and needs to be renewed to accommodate expanded scope of work. BACKGROUND INFORMATION MEMO The City has entered into an agreement with Asset Analytics to achieve City's goal of deploying a metropolitan area network and providing gigabit Ethernet connectivity to Tukwila citizens and businesses. The Contract expired on November 30, 2003. DISCUSSION The contract between the City and Asset Analytics was approved in January 2002. Since the approval of the basic contract, five amendments have been executed. These amendments allowed critical tasks associated with the connectivity initiative to be accomplished. Through the efforts of Asset Analytics, the connectivity project has reached a significant milestone. The City's conduit system has been audited and proofed, the network design has been completed, and the Bill of Materials has been developed. On January 20, 2004, the Council will be briefed on the network design, and the proposed deployment of the Tukwila Fiber Network. They will be provided with critical information that they will need to make an informed go /no -go decision. Council's decision to move forward with the project will require renewal of the Asset Analytics contract. The new contract (Attachment 1) has been crafted to accommodate Council's decision. The contract would be in full force and effect from December 1, 2003, to June 30, 2004. If Council chooses not to proceed with the project, the contract could be terminated sooner. RECOMMENDATION Present to Council for discussion and approval /disapproval. attachment: Contract Asset Analytics Contract For Services This agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City", and Assets Analytics, Inc hereinafter referred to as "the Contractor" whose principal office is located at 16004 Tualatin Sherwood Road, Suite 505, Sherwood, OR 97140. Whereas, the City has determined the need to have certain services performed for its citizens but does not have the staffing or expertise to perform such services, and Whereas, the City desires to have the Contractor perform such services pursuant to certain terms and conditions, now, therefore, in Consideration of the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: Scone and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statues, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed fifty -nine thousand, five hundred dollars ($59,500) at a rate of eight thousand, five hundred dollars ($8,500) per month. This compensation includes all incidental expenses except those agreed to in advance that will be reimbursed by the City. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing December 1, 2003 and ending June 30, 2004 unless sooner terminated under the provisions hereinafter specified. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. Indemnification. The Contractor shall indemnify, defend and hold harmless the City its officers, agents and employees, from and against any and all claims, losses, or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against he City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. Record Keeoino and Reoortina. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records that sufficiently and properly reflect all direct and indirect costs of any nature expended and services in the performance of this Agreement. These records shall be maintained for a period of seven years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 4014 and by the City. Audits and Insnections. The records and documents with respect to all matters covered by this Agreement shall be subject to inspection, review or audit by law during the performance of this Agreement. Termination. The City giving to the Contractor thirty days written notice of the City's intention to terminate the same may at any time terminate this Agreement. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. Entire Aoreement. This Agreement contains the entire agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind nay of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor identified in the introductory paragraph above. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or the proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that the venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attomey's fees and costs of suit. DATED this day of CONTRACTOR: CITY OF TUKWILA Analytics, Inc. Steven M. Mullet, Mayor ATTEST /AUTHENTICATED: City Clerk, lane E. Cantu APPROVED AS TO FORM: Office of the City Attorney For Assets EXHIBIT A Scope of Services 1. Contractor shall coordinate, validate, schedule, oversee, and complete the construction and deployment of the Tukwila Fiber Network (TFN) as directed by the Tukwila City Council. As part of this Statement of Work, Contractor shall: Validate business model prior to development of Request for Bids (RFB) or Request for Proposals (RFP). Finalize list of vendors for each component (fiber, electronics, content providers, etc.). Continue discussions with long haul fiber companies in Tukwila and explore options for bandwidth agreements as well as lease /purchase of fiber. Complete development of RFB /RFP documents. Participate in the RFB /RFP evaluation process. Determine (with close coordination with City's Finance Director) financing /funding strategy. When directed by the City, help obtain project funding. Determine optimal legal structure for TFN. Oversee the development of a marketing strategy for the project. Oversee the deployment of outside plant, support software, and electronics. Develop service agreements as required. Submit update reports detailing the progress of the connectivity project. Submit update reports to the Public Works Director via fax or electronic mail. Perform other tasks deemed necessary by the City. 2. Contractor shall attend meetings with City Staff, Connectivity Committee, and City Council as required with respect to this Statement of Work. EXHIBIT B Terms of Payment The Consultant will invoice the City each month for work completed as described in Exhibit A. Said invoice shall not exceed eight thousand, five hundred dollars ($8,500) per month. Invoices will be paid within twenty (20) days of receipt. COUNCIL AGENDA SYNOPSIS Initials ITEM NO. 1 Meetinq Date Prepared by 1 Mayor's review Council review 1 r 1/20/04 LL 1 /tail— 1 J ffi 1 I 1 5. b. 1908 1 i 1 1 1 1 ITEM INFORMATION CAS Number: 04-005 Original Agenda Date: 1/20/04 Agenda Item Title: Information about Tukwila Library changes Original Sponsor: Council x Admin. Timeline: Sponsor's Summary: Community members have shown great interest in changes planned for Tukwila Library. Information about those changes is presented here for your information and discussion. Recommendations: Sponsor: Discuss library issues Committee: Community and Parks discussed this issue briefly 1/13/04 Administration: Same as sponsor Cost Impact (if None knnwnl• Fund Source (if known) RECORD OF COUNCIL ACTION Meetinq Date 1 Action Meeting Date 1/20/04 APPENDICES Attachments Memo from R. Berry L. Lauterbach dated 1/14/04 King County Library System Plan 1/14/04 1977, 1982 and 1991 library interlocal agreements Community and Parks minutes 1/13/04 To: City Council From: Current Status Rhonda Berry Lucy Lauterbach Date: January 14, 2004 Subject: Tukwila Library Background Beforel 992, the City had made an Agreement that the City would pay the Library assessment that would have been made on its citizens. In 1997 that rate resulted in a cost of about $28,000. The city rate was to be the same rate other Library System members paid. In 1982 a new agreement stated the City would pay the same tax rate as library members who lived in unincorporated King County. That agreement states the City will pay the lesser of the per capita rate for residents, or a 106% limit increase in property tax receipts (plus new construction and annexations) over the past year. Tukwila Library hours were stated as not less than 25 hours per week, with the District furnishing "all library supplies, materials, (books, etc.) staffing and supervision The City paid the District directly through 1992 rather than assessing citizens the cost. In March, 1992 residents voted to join the Library System. As most of the residents had recently annexed to Tukwila, they were accustomed to paying a library tax as unincorporated citizens. This was an important change in the City, and to ease the transition, the City reached an agreement with the library in a new interlocal in late 1991. At that time Foster library was open in the small outbuilding on the Foster High School property. The Agreement assessed the city the library fee equal to the City's last year of payment of $564,021. It also agreed to build a new Foster Library. The Tukwila Library was to be maintained at a minimum of "current service levels That term can be interpreted in more than one way. Library hours at Tukwila Library have been shortened from 31 hours per week to 20 hours. The collection has been removed, though books can be ordered and picked up there. The Library District gave a figure of 2003 operations including the collection (books, magazines etc) and staffing of Tukwila as $381,000. Foster Library costs $841,000. The District assessed property taxes of .54568 per thousand on Tukwila's 2003 assessed valuation for an amount of roughly $1.861 million. In a meeting with the City January 14, 2004 Bill Ptacek and two members of the Library System spoke of how little use Tukwila Library gets. They said only school kids come in after school, with some families using the library on Saturdays. They admitted that the collection there was old and was not used by adults. One of the things they will do besides offering children's and after school programs, is to offer an adult "Choice Reading" section with popular books offered for adults. Otherwise their plan is to change it into a library directed at children from pre school through high school. There are still some unresolved issues, including how people who go to the programs now offered at Foster will be able to access those programs at the Tukwila library. The Library is adamant about changing programs at Tukwila, as the circulation numbers there are so poor and so few people use it. The point was made at the meeting of the need for the Tukwila Library to advertise their presence more to citizens in their neighborhood, to those who might drive on S. 144` and to those who go to the library. The Library had thought they communicated with the City through the Library Board, but they understand more communications with the City are needed to avoid this kind of upset in the future. Prepared for: The Honorable Mayor Steve Mullet City of Tukwila, January 14, 2004 KING COUNTY LIBRARY SYSTEM Tukwila Library Plan Executive Summary iK I N G 1 COUNTY LIBRARY On January 1, 2004, the Tukwila Library's focus and open hours changed. The Library's new focus is in service to children and is open 20 hours weekly, reduced from thirty-six. In addition to those open hours, several Family Place programs will take place while the Library is closed to enhance the experience for those attending. Several factors converged to make the decision to reduce Tukwila Library's open hours and change its service focus. As a full service library, Tukwila was one of the least used in the King County Library System with a cost per check -out of $10.90. In contrast, Burien's per transaction cost is $5.07 and Foster's is $8.03. Tukwila Library's use was limited primarily to after school visits by children to use computers, read and do homework and averaged about 15 kids daily. Weekday mornings and evenings had very little traffic, usually 5 visitors or fewer. Saturday was busier with families visiting together, averaging about 25 people. Children's story times were never successful at Tukwila with little or no attendance and were discontinued several years ago. At the same time, the use at Foster Library was growing past the ability of that staff to provide appropriate service. The Family Place grant program was popular with growing attendance but was taking more space than the Library could continue to offer. Staff changes made it impossible to continue to open the Library on Friday nights for grant programs. The Tukwila facility seemed a perfect spot to develop a children's library, thereby acknowledging the primary users of that building, and to move the Family Place program there to have adequate dedicated space and be able to continue the evening programs. KCLS is revamping the interior with new carpet, furniture and computers scaled for children; a colorful play space with oversized stuffed animals and a new collection of popular titles for adults at the Library with their children. Informally, the City has agreed to address some of the physical issues with the building. Bottom line considerations: Foster Library had growing use creating a critical shortage of staff to serve the residents using that building and maintain its 56 open hours weekly. The Family Place grant program had outgrown the Foster meeting room space originally dedicated to the program and spilled over into all areas of the Library, with considerable crowding and confusion. Staff changes made it impossible to continue the Friday night Family Place programs. The program would have to be scaled back both in space and evening programs. Tukwila Library was not-being used sufficiently to warrant the number of staff needed to keep it open 36 hours weekly. Therefore: Best use of resources dictated the switch of staff to Foster Library with commensurate open hours reduction at Tukwila Library. Continuation of The Family Place grant program hinged on moving it to the Tukwila Library. Re- focusing Tukwila Library to serve children in an outstanding way addressed its current users. 960 Newport Way NW Issaquah, WA 98027 425- 462 -9600 www.kcls.org MIS AGREEMENT, entered into this 1st day of January A.D., 1977 by the Board of Library Trustees of the Rural County Library District of King County, hereinafter called the Board, and the City of 1tIKWILA hereinafter called the City, wit nesseth: 711U BOARD agrees, according to the provision of Section 7, Chapter 119, laws of Washington, 1935, as amended, that it shall render full and complete Rural County Library District service to the City; and in pursuance thereof, the residents of said City are hereby entitled to the sane library privileges, as are provided for the residents of said Rural County Library District of King County under the provisions of the library law as found in Chapter 119, Laws of 1935, and laws amendatory thereof and supplemental thereto. IN CONSIDERATION of the foregoing agreement on the part of the said Board, the City hereby agrees to pay to King County Rural Library District in the year 1977 and in each year thereafter during the life of this contract, for library service for the year in which such payment is made, an amount equal to that paid by residents of the King County Rural Library District for the year in which said payment is made (not to exceed Fifty Cents per One Thousand Dollars of assessed valuation as ultimately and finally determined by the highest authority passing thereon) of the property within the corporate limits of the City for the year immediately preceding the year in which said payment is made. Each year's payment shall be made in two equal installments with the first installnent to be remitted on or before the first of June and the second install- ment to be remitted on or before December 15th. The Board may determine modifications of the above normal contract fee when deemed in the best interest of library service in the King County Library System. IN CONSIDERATION of the above the City hereby agrees to pay to the District the sum of $27,951.00 for the year 1977 to be paid in two equal installments as indicated above. PRESENT BOARD POLICY recognizes the existence of the 106% tax increase limitation, therefore, annual contract fees following the 1977 fee shall not be increased by more than six percent (6 as based on the current valuations of property on which the current fee was based plus the City's ratio applied to new construction and may annexed properties which become part of the City's tax rolls during the year the contract is in effect. Should the City's total increase be less than the six percent (6 the contract fee would reflect the lesser amount. LIBRARY SERVICE offered under this contract will be available to residents of the King County Rural Library District on the same terms as to the residents of TUKWILA since it is through the pooling of the city funds with those of the surrounding area that this contract is made possible. TIIIS AGREEMENT shall be in full force and be considered effective January 1, 1977 when executed by the Board and City and until the same shall be terminated. This agreement may be terminated at the end of any calendar year by either party giving six months prior written notice of such termination and, if such notice is not given, this agreement shall be in full force and effect for the following calendar year and until terminated as provided herein. IP A BRANCH LIBRARY is to be established, it is agreed that the City shall provide suitable quarters for the library and shall provide satisfactory heat, light, and maintenance. The District shall support partially building operational costs as per established policy. The District will furnish all library supplies, materials (books, etc.), staffing aid supervision. IN WITNESS WHEREOF the said Board and the said City have caused these presents to be duly executed by their respective officers on the day and year in this ngreenx;nt first above written. THE BOARD OF TRUSTEES KING COUNTY RURAL LIBRARY DISTRICT JQ l c- cc_e n P f -irt.t- I-C„1 Date Peziaeetia4.04, 0/71 AGREEMENT TIIE CITY OF TUKWILA V Mayor Date S-19- 972 .o(^,C City Clerk 7 71 -8d k, Ai Co.( THIS AGREEMENT, entered into this 7th day of July 1982 by the Board of Library Trustees of the Rural Library District of King County, hereinafter called the Board, and the City of Tukwila hereinafter called the City, witnesseth: AGREEMENT THE BOARD agrees, according to the provisions of Section 7, Chapter 119, laws of Washington, 1935, as amended, that it shall render full and complete Rural Library District service to the City; and in pursuance thereof, the residents of said City are hereby entitled to the same library privileges as are pro- vided for the residents of said Rural Library District of King County under the provisions of the library law as found in Chapter 119, Laws of 1935, and laws amendatory thereof and supplemental thereto. In consideration of the foregoing agreement on the part of the said Board, the City hereby agrees to pay to the King County Library District in the year, 1983, and in each year thereafter during the life of this agreement for library service for the year in which payment is made an amount which shall not exceed the per capita payments made by the residents of the unincorporated area of King County in the property tax levy for the year the service is rendered. In no case will the fee exceed fifty cents per One Thousand Dollars of assessed valuation for the service year as ultimately and finally determined by the highest authority passing thereon. Each year's payment shall be made in two equal installments to be remitted by the first of June and the fifteenth of December. It is further understood that it is present Board policy to recognize the im- pact of the 106% tax increase limitation upon the City's tax receipts. There- fore, if the application of the following formula results in a lower fee than the above per capita rate, the contract fee shall reflect the lesser amount. The formula limits the fee increase to 6% over that of the previous year plus the additional amount realized by applying the City's ratio to new construction and annexed properties which become part of the City's tax rolls during the year the contract is in effect. LIBRARY SERVICE offered under this contract will be available to residents of the King County Rural Library District on the same terms as to the residents of Tukwila since it is through the pooling of the City funds with those of the surrounding area that this contract is made possible. THE BOARD further agrees to provide partial maintenance support for the library building as per amount established annually (In 1982 the amount is $1,738.19) and that in 1983, hours of service open to the public shall not be less than 25 hours per week. The District shall furnish all library sup plies, materials, (books, etc.) staffing and supervision. THIS AGREEMENT shall be in full force and be considered effective January 1, 1983, when executed by one Board and City and until the same shall be terminated. This agreement may be terminated at the end of any calendar year by either party giving six month prior written notice of such ter- mination and, if such notice is not given, this agreement shall be in full force and effect for the following calendar year and until terminated as provided herein. IN WITNESS WHEREOF the said Board and the said City have caused these presents to be duly executed by their respective officers on the day and year in this agreement first above written. THE BOARD OF TRUSTEES KINfy COUJ(JTY RURAL LIBRARY DISTRICT l�fa hew_ 7 DATE July 7 1982 THE CITY OF TUKWILA Ma or I /i✓f a/, O_H/L„ Ci y erk DATE 4 re ?-Q 10242 CE�p•TIF CATION 1.. 11.44 ea do r G f'r.ukwu!a. do certify thee..' .ry �s a ?rk et the Fer! correct copy of the r..:i i1gl -Nell the CO c rle......L'.t.. 19 9i City Clerk INTERLOCAL GOVERNMENTAL AGREEMENT BETWEEN THE QTY OF TUKWILA AND THE KING COUNTY RURAL LIBRARY DISTRICT THIS AGREEMENT is dated the 19th day of December 1991, and is entered into by and between King County Rural Library District, hereinafter referred to as the "District and the City of Tukwila, hereinafter called the "City WHEREAS, the City owns the building housing the Tukwila Library, at 14475 59th Avenue South, and WHEREAS, the District owns the building housing the Foster Library, at 4205 South 142nd, and WHEREAS, the City currently pays an annual contract fee to the District for provision of library services within the City, and WHEREAS, the City by Ordinance No. 1619 will initiate the process for annexation of the City into the District pursuant to Section 27.12.360, RCW, and WHEREAS, the District will not realize any direct tax revenue for operation of the libraries and provision of library services until the 1993 calendar year, and WHEREAS, the City and the District desire to make provisions for continued funding of library operations during the calendar year 1992, now, therefore, the parties agree as follows: 1. The District will continue to assume maintenance and utility costs for the Tukwila and Foster Libraries in 1992. 2. The District will hold the City's 1992 contract at the 1991 fee level of $564,021. 3. The District recognizes the importance of neighborhood libraries to the City of Tukwila and consequently agrees to maintain library services at both the Foster and Tukwila libraries. 1 4. The District agrees that 0 the City chooses to annex to the District, the District will be responsible and pay for the construction and all related costs of at least a 5,000 square foot library expandable to 7,500 square feet, including furnishings and materials and appropriate surface parking exclusively for library patrons, and an anticipated completion date in early 1995 (replaces existing Foster branch). This will be a full service library which will have maximum hours, programs and services commensurate with similar sized libraries. 5. The Tukwila Library at 14475 59th Avenue South will be maintained at a minimum of current service levels. 6. The District will provide or pay up to $400,000 for suitable land (the site) for the structure and parking with the requirements that: a) the site be chosen jointly by the City and the District and will have convenient access with good visibility. b) the design and construction will be consistent with the standards of current District building projects and be in keeping with the desired neighborhood concept. 7. The City shall be the designated SEPA lead agency for all SEPA reviews. 8. Any off-site public improvements such as street, sidewalk, storm drainage and /or utility modifications as may be required as a result of the construction of the library shall be paid for by the District. 9. All on -site work and improvements, such as site preparation, grading, landscaping, shall be paid for by the District. 10. The City by its Mayor shall designate City administration personnel to participate in the District's design review process for the library, and to act as coordinator with the District during the planning, design and construction processes. 11. The District will continue to reimburse the City for the library's portion of maintenance and utility costs for the library's portion of the existing Tukwila Library building at 14475 59th Avenue South. District will pay $1 per year for an annual lease. 2 10242 12. If the City chooses to annex to the District, then within 60 days of the date of certification of the results of the annexation election, City and District by a supplemental interlocal governmental a ._.t shall either supplement or amend this agreement to more specifically set forth the terms and conditicns relative to the Matters set forth in Paragraphs 1 through 11 above. General Recitals 1. This agreement is to define the rights and obligations of the parties in the event annexation of the City to the District is approved at a special election to be held prior to May 26,1992. Included in the purposes of this agreement is the provision for continued funding by the City of library services within the City during the period between January 1,1992 and December 31, 1992. If annexation to the District is not approved at said election, this agreement shall be of no further force or effect. 2. Should annexation to the Library District fail to pass, and the City chooses to continue to contract with the Library District for services, it is understood that a) The contract rate for library services for the calendar year commencing January 1, 1993 will be according to the phase -in formula, and b) The contract rate for library services for the calendar year commencing January 1, 1994 and for calendar years thereafter will be 100 percent of the full comparable rate assessed taxpayers in the Icing County Rural Library District 3. In the event the City chooses to appoint a Tukwila Library Board of Trustees during any time period when the City is annexed to the District, the District shall regularly solicit input from the Board on issues relating to all aspects of library services and facilities for the residents of Tukwila. 3 Dated as of this 19th day of Deoember,1991. Ar M 7 oY'Cary vanbusmr ATTEST /AUTHENTICATED: l 42- i E. Cantu, City Clerk APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: By P 4 L_ rat' 10242 XING COUNTY RURAL LIBRARY CITY OF DISTRICT BOARD OF TRUSTEES 7 y /SO.—. 4 Community and Parks Committee January 13, 2004 Present: Pam Linder, Chair; Joe Duffle, Dave Fenton Steve Lancaster, Rhonda Berry, Lucy Lauterbach Renewing Moratorium on TOD The moratorium on building in the Transit Oriented Development area (TOD) has been in place since 2002. Since that time the City has broadened the uses allowed in the area. The TOD master plan has also made progress, with a series of meetings to explore future land uses and infrastructure plans. The current moratorium will expire February 18. Steve explained that one thing in the ordinance extending the moratorium is an allowance for the Sound Transit station unclassified use permit to be extended. Staff wants that provision in order to allow negotiations for the station to proceed. Steve thought they could negotiate a better permanent station if the permit were not forced to be closed now. The design for the permanent station is still in flux. Pam asked about staffing for Sound Transit. Steve said he has had from 1 -1.25 FTE people working on Sound Transit over the past couple of years. However, as work on permitting is nearing an end, the next phase will relate more to development and construction, which is why Public Works is devoting a person to Sound Transit now. Pam asked that he detail that in a short memo to Council. Recommend moratorium ordinance to COW. Tukwila Library Rhonda and the mayor have a meeting with Bill Ptacek to discuss changes at Tukwila Library. Rhonda explained the City had an agreement with the Library District in 1982, and another interlocal was adopted when citizens assumed the cost of the Library District taxes in 1991. The later agreement discusses how library services will remain at the same level, which leads to various interpretation. This item will be on the Council agenda next week. Information. C 1 J V Committee chair approval