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HomeMy WebLinkAbout2004-02-02 Regular MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: ROLL CALL: OFFICIALS: SPECIAL PRESENTATIONS: TUKWILA CITY COUNCIL Council Chambers City Hall February 2, 2004 7:00 p.m. REGULAR MEETING MINUTES Mayor Steve Mullet called the Regular Meeting to order at 7:03 p.m. and led the audience in the Pledge of Allegiance. Bob Baker, Deputy City Clerk, called the roll of Council. Present were Council President Jim Haggerton; and Councilmembers Joe Duffle, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson, and Dave Fenton. Rhonda Berry, Acting City Administrator; Shelley Kerslake, City Attorney; Lucy Lauterbach, Council Analyst; Bob Baker, Deputy City Clerk; Jim Morrow, Public Works Director; Steve Lancaster, Community Development Director; Bruce Fletcher, Director of Parks and Recreation; Kimberly Walden, Judge Municipal Court; Darlene Heskett, Administrator Municipal Court; Evelyn Boykan, Human Services Manager; Frank Iriarte, Public Works Coordinator; and Robin Tischmak, Public Works Senior Engineer. a. Tukwila Municipal Court State of the Judiciary An Update by Judge Kimberly Walden and Court Administrator Darlene Heskett Presenting Council with information relative to Tukwila Municipal Court and its operations were Judge Kimberly Walden and Court Administrator Darlene Heskett. Using a PowerPoint presentation, Judge Walden highlighted municipal court activities from 2003 as well as goals /objectives for 2004. Upon being sworn in and taking the bench in 2003, Judge Walden set out to create a first -class court which runs with efficiency and effectiveness. To assist in making that happen, the first task the Judge and staff considered was the creation of the Tukwila Municipal Court Mission Statement. Creation of the statement was crucial in assisting the Court in their dedication to partnership with the City of Tukwila and enhancing the quality of life and safety in the Tukwila community. Judge Walden went on to review case -file statistics from 2003 (criminal and civil), the number of hearings held, financial information, and changes to the court's calendar to improve service and decrease the number of (potential) times a person is required to make an appearance in any one case. With pride, Judge Walden spoke of the creation of pamphlets /brochures for those required to make court appearances. Currently available to all who come to court are: An Introduction to Infraction Procedures, An Introduction to Criminal and Traffic Procedures, An Introduction to Probation, and An Introduction to the Relicensing Support Program. Each of these will assist in the Court's goal of ensuring the public's confidence in the administration of justice. Tukwila Municipal Court is participating in a pilot project administered by King County wherein attempts are under way to streamline the jury summons process, and increase the number of potential jurors. The judge noted the project would reduce administrative costs and time as it relates to the task of securing jurors. This is a major undertaking every month. Goals and objectives for 2004 are to standardize probation for serious offenders, increase probation fees, administration of in -house "home monitoring" and the administration of in -house breath sampling tests. City of Tukwila Page 2 of 7 City Council Regular Meeting Minutes February 2, 2004 Additionally, the judge is working to bring about a program for the issuance of civil, domestic violence protection orders. Proceeding further, Judge Walden spoke of her desire to implement the process of staff cross training within the Clerk's office. Other training sought for staff may include such items as domestic violence issues, cultural awareness issues and that of dealing with difficult customers. Another objective of Judge Walden is to develop a solid plan to improve security within the Court and /or all of City Hall. She envisions security at courtroom entrances, perhaps a metal detector arch, a hand- held metal detector and /or an officer of the court to conduct searches of bags, backpacks or duffle bags. Before answering Council inquiries, the judge informed Council of the desire to obtain a new jury box, a reliable and dependable sound /recording system within the Court for use by all who need it (Court staff, the City Clerk, Planning Commission staff, etc.), as well as a desire to install a witness box compliant with accommodations of the Americans with Disabilities Act. Councilmembers were complimentary of Judge Walden and staff for their efforts in 2003 and spoke highly of that which has already been achieved. They wished her well in reaching her goals and objectives in 2004 and stated their desire in hearing future reports. PROCLAMATIONS /APPOINTMENTS: Human Services Advisory Board Appointment Mona Sullivan Evelyn Boykan, Human Services Manager, spoke in favor of appointing Mona Sullivan (not present) to the Human Services Advisory Board as the business community representative. Currently the Vice President of Corporate Operations for Technology Unlimited, Ms. Sullivan is interested in serving the community. FENTON MOVED; DUFFIE SECONDED; TO APPOINT MS. MONA SULLIVAN TO THE HUMAN SERVICES ADVISORY BOARD, WITH A TERM TO EXPIRE MARCH 30, 2005. The motion carried 7 -0. CITIZEN COMMENT /CORRESPONDENCE: None. CONSENT AGENDA: a. Approval of Vouchers 304878 305070, in the amount of $919,566.15 b. Accept as complete the Tukwila Library, Minkler Shops and Miscellaneous Exterior Painting Project with Washington Industrial Coatings, Inc.; authorize release of retainage subject to the standard claim and lien release procedures (final cost of project: $71,088.83 c. Accept as complete the Duwamish Area Improvements Project with Shoreline Construction Company (final cost of project: $1,068,431.95 $493,595.00 to be covered by Val Vue's Public Works Trust Fund Loan) DUFFIE MOVED; HERNANDEZ SECONDED; APPROVAL OF THE CONSENT AGENDA AS PRESENTED. The motion carried 7 -0. UNFINISHED BUSINESS: a. Council Chambers Uoarade Information only. Jim Morrow, Public Works Director, informed Council he and /or staff has spoken with the City Clerk, Municipal Court staff, Information Technology staff and Councilmembers themselves to determine wants, needs and desires relative to the upgrade of the City Council Chambers /Municipal Court room. City of Tukwila Page 3 of 7 City Council Regular Meeting Minutes February 2, 2004 Mr, Morrow briefed Council with respect to the City's 303 Fund. Available for 2004 is $1,150,000.00 to handle all tasks associated with the 303 Fund Project Listing (for all City facilities). Reviewing the active projects lists on the 303 Fund Project Listing, Council learned projects currently total $237,596.00 (cost estimates to date for those projects being done at this time). Combining active projects and those projects in the design group equals $1,977,729.00. Staff must add to the design project list two additional projects. The first is security for all facilities (citywide), including the aspect mentioned earlier by Judge Walden), as well as improvements needed in the Tukwila Library. Staff will analyze the current condition of the library to establish needed improvements. In presenting the 303 Fund Project List to Council, staff wanted to show a disparity between requirements and available funding for anticipated projects. Frank Iriarte, Public Works Coordinator, reminded Council of a briefing from approximately nine months ago wherein staff addressed issues affecting the operations and equipment of Council Chambers. Unarguably, problems existed (and still do) which require repair. Some of those issues include an inadequate sound /recording system, lack of a multi -media presentation system (equipment and cabinetry), as well as the need to be compliant with accommodations of the Americans with Disabilities Act. Through collaborative efforts of affected staff members and a planning consultant, needs were reviewed and compiled. From there, the consultant, David A. Clark, prepared some cost estimates. Estimates were received for furniture, design and construction necessary for the proposed upgrades. To make the matter easier for Councilmember review, Mr. Iriarte prepared three projected cost columns for consideration. Presented first was a total base figure for the furniture, design, and construction costs. The second figure presented to Council represented an "additive alternate 1" figure representing the base figure plus some things that are "nice to have." The third figure presented represents the "additive alternate 2" figure representing the base figure plus some of the desires mentioned earlier (ADA compliance requirements, security issues). Council reviewed a list of prescribed technology and equipment items as prescribed by Stan Holt, of J. W. Teltronics. The list depicted baseline proposals required for "bare minimum equipment requirements" to upgrade the room in question. Some optional options were also reviewed. Through a series of questions, answers, clarification and much dialogue, Council agreed costs should be kept to a minimum and that only a baseline proposal should be considered. With that, Council spoke in favor of staff creating designs, sketches and a later review of the proposed upgrades. Direction to staff included Council's desire for a newly created proposed upgrade to include: the total base provided for furniture, design and construction, as well as two optional equipment features 1) an audio feed to the Police Department Court video conferencing integration and 2) installation of City Cable TV InfoChannel. The City Cable TV InfoChannel can be installed with financial assistance from ComCast as part of the franchise agreement existing between them and the City of Tukwila. With respect to the furniture list, Council suggested removal of the item "new Council seating and upgraded public seating." Both of those items were stricken from the pre design furniture list. Before moving to the next issue, Council directed staff to prepare the items as suggested and remanded the issue to the Finance and Safety Committee. From there, the item will move to a Committee of Whole and eventually to a City Council Regular meeting for consideration /action. b. An ordinance renewing a six -month moratorium on acceptance of applications for certain land divisions and development activities around the temoorary commuter rail /Amtrak station at Lonaacres City of Tukwila Page 4 of 7 City Council Regular Meeting Minutes February 2, 2004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A SIX -MONTH MORATORIUM ON ACCEPTANCE OF APPLICATIONS FOR CERTAIN LAND DIVISIONS AND DEVELOPMENT ACTIVITIES AND LAND USES WITHIN THE AREA DESIGNATED FOR TRANSIT- ORIENTED DEVELOPMENT AROUND THE TEMPORARY COMMUTER RAIL /AMTRAK STATION AT LONGACRES; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY; AND ESTABLISHING AN EFFECTIVE DATE FENTON MOVED; LINDER SECONDED; TO HAVE THE PROPOSED ORDINANCE READ BY TITLE ONLY. The motion carried 7 -0. Shelley Kerslake, City Attorney, read the title of the proposed ordinance. FENTON MOVED; DUFFIE SECONDED; TO ADOPT THE PROPOSED ORDINANCE AS READ.* Steve Lancaster, Director of Community Development, informed Council that no changes have occurred since the public hearing and no other comments have been received. *The motion carried 7 -0. APPROVED ORDINANCE #2037 c. Authorize Mayor to sign a contract with AHBL, Inc., in the amount of $58.354.00 for desian of the Fort Dent Sanitary Lift Station No. 6 Councilmember Carter noted review and approval of this item at the January 21, 2004 Utilities Committee. There, Committee members were assured that any monies expended when there are latecomers fees that they be paid back to the originating source. Furthermore, it was discussed at the January 26, 2004 COW meeting with a recommendation for consideration and possible action at this meeting. CARTER MOVED; ROBERTSON SECONDED; TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH AHBL, INC., IN THE AMOUNT OF $58,354.00, FOR THE DESIGN OF THE FORT DENT SANITARY LIFT STATION NO. 6. The motion carried 7 -0. NEW BUSINESS° a. Tukwila International Boulevard Phases 2 and 3 Scope and Budaet Alternatives Discussion and Council direction to staff Councilmember Hernandez reported review of this item at the January 26 Transportation Committee. p There, three separate f nding options were reviewed. Not receiving a grant (applied for earlier), the City faces a shortfall of VA- million to complete the project. One way to complete the project, however, C includes not undergrounding and combining funds from the City's budget and possible contributions from the Washington State Department of Transportation WSDOT). r; r� s R T r r Reviewing the item at the January 31, 2004 Council Retreat, however, Ms. Hernandez reported some Councilmembers spoke in favor of waiving undergrounding requirements in some instances. No consensus was reached. Councilmember Robertson spoke in favor of re- arranging funding options (alternatives) provided by staff, yet needed an idea of relative costs for each portion of each option as well as the inner dependencies. Thus, he asked if removing items from various options is possible /allowed. Mr. Morrow spoke in favor of Council consideration of funding the project with WSDOT contributions, totaling $12.8 million. Staff has secured $9.5 million thus far, with over $1 million being City of Tukwila monies. r r T r City of Tukwila Page 5 of 7 City Council Regular Meeting Minutes February 2, 2004 As long as 9 years ago, Mr. Morrow reported, a design study was prepared under the auspices of WSDOT. The design suggested how the entire highway would appear from State Route 518 to State Route 599. Thus a cross section was presented which showed the width of the sidewalks, number of lanes for traffic, street trees, planters and all else involved with that part of the proposed design. That which is being designed and built today is in compliance with that study and engineering design that the Tukwila City Council approved. If staff were to continue that same profile and cross section, the City would find itself requiring $19.5 million (plus) to complete the highway, thus the need for this consideration. City staff is in negotiations at this point with WSDOT officials to receive an additional $3.3 million dollars, raising total funds to $12.8 million for the project. Staff is confident the City will receive those additional dollars from WSDOT as the majority of those monies come from the "nickel gas tax" package and WSDOT previously identified a safety project for Tukwila International Boulevard which must be accomplished pursuant to direction from the Washington State Legislature. When the Legislature appropriates money toward a specific project, deviations are unacceptable. Thus, when the City takes ownership of that portion of the Highway, Staff believes the money will follow. Before having Council briefed by a senior engineer, Mr. Morrow informed Council that City staff would like to be able to advise the design firm of the total dollars available for the project with anticipated parameters (undergrounding vs. no undergrounding, six foot sidewalks vs. eight foot sidewalks, planters vs. no planters, medians vs. no medians, etc.) in order to stay within budget (the anticipated $12.8 million dollars). The reason staff seeks Council direction is the design contract was awarded in 2003 and the design firm is now at a crucial point, thus, dear direction must be given (now) and adhered to, so as to avoid unnecessary expenditures and delays created by required re- design. The options presented represent a comparison of major scope items for three different funding scenarios. By way of information, Mr. Morrow informed Council that undergrounding costs approximately $2.8 million per mile. The entire length of this portion of highway is 2.8 miles. Should undergrounding not be chosen, City staff would require Seattle City Light to relocate existing poles to a necessary location. Future undergrounding would require future Council approval, in addition to removal of poles and ground boring and vault placement within the ground in short, digging up the Highway. Informing Council of costs related to Phase I of this project, Mr. Morrow noted the vaults, conduit and civil structure work required with undergrounding is "just shy" of $2 million. The remaining amount of money goes to Seattle City Light to pull the wires through all the conduits and install necessary switches. Robin Tischmak, Senior Engineer, Public Works, reported those lines (on poles) which currently exist on the portion of the Highway (in question) may not be transmission or distribution lines, but specific services lines which run along with communications cable. Many single service lines currently exist in the area which may require undergrounding by Seattle City Light and /or the City. Seattle City Light has informed staff of their desire to upgrade Tukwila International Boulevard in order to have a redundant electrical system running the length of the Highway in question. Staff negotiations between the two entities exists such that costs have been lowered on the "per mile cost of undergrounding" by nearly $1 million, thus a $3.8 million beginning figure for each mile of undergrounding before said negotiations. With that, Council asked Mr. Tischmak to review each scope and budget alternative for the project. The senior engineer used aerial photos to point out various items on that portion of the Highway in question. He showed where roads narrow /widen; where curbs, gutters and sidewalks are proposed; where median construction and placement is sought; where pedestrian illumination is intended; where a reduction in wall attenuation should be placed and other various facets. City of Tukwila Page 6 of 7 City Council Regular Meeting Minutes February 2, 2004 Anna Bernhard. 14241 59 Avenue South. Tukwila. spoke in favor of undergrounding for the sake of safety and to be visually appealing. Considerable discussion took place between Staff and Council. Although not entirely agreed by all Councilmembers, many agreed to redacting a portion(s) from the proposed funding scenarios to include no undergrounding (pole relocation only), a new illumination system, transition to four lane sections at Southgate and Riverton Creek crossings to reduce wall costs, four foot planters with six foot sidewalks, or six foot sidewalks and no planters in some locations, providing medians where left turn access is not required, and installation of curb or planter separation for pedestrian connection to the Green River Trail. In the end, Council direction was given to staff to remand the item to the Transportation Committee with findings and proposals based upon discussions from this meeting. b. Resolution su000rtina the Tukwila School District Levy A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SUPPORTING THE TUKWILA SCHOOL DISTRICT'S OPERATIONS REPLACEMENT LEVY FOR THE DIRECT EDUCATION OF STUDENTS LINDER MOVED; FENTON SECONDED; TO HAVE THE PROPOSED RESOLUTION READ BY TITLE ONLY. The motion carried 7 -0. Shelley Kerslake, City Attorney, read the title of the proposed resolution. DUFFIE MOVED; LINDER SECONDED; TO ADOPT THE PROPOSED RESOLUTION AS READ.* Councilmember Linder noted review of this item at the January 27, 2004 Community Affairs and Parks Committee meeting. Council was reminded the Tukwila School District Levy vote on March 9, 2004, is for a replacement levy that directly pays for student education. The replacement levy represents no new taxes. Further, the resolution urges all Tukwila voters to support the school levy issue. *The motion carried 7 -0. APPROVED RESOLUTION #1541 REPORTS: a. Mayor Mayor Mullet attended a portion of the January 31 City Council Retreat and participated in a February 2 conference call relative to the currently proposed streamline sales tax issue. b. City Council Councilmember Duffle attended the January 31 City Council Retreat. Councilmember Hernandez attended a tourism conference on January 29 and the City Council Retreat on January 31. Council President Haggerton attended the AWC Legislative Conference on January 28 and 29 as well as the City Council Retreat on January 31, 2004. Councilmember Carter was elected Secretary for the Association of Washington Cities at their January 28 and 28 Legislative Conference. Additionally, she participated in a conference call relative to the currently proposed streamline sales tax issue. City of Tukwila Page 7 of 7 City Council Regular Meeting Minutes February 2, 2004 Councilmember Linder participated in the January 31 City Council Retreat. She then reminded Council of the upcoming Export Symposium and Utilities Committee meeting. Councilmember Robertson attended the January 31 City Council Retreat and spoke of the need to hold a City Council Special meeting to prioritize issues raised at the Retreat. No specific date was set. Lucy Lauterbach will work with Councilmembers' schedules to determine the best day /date for the Special Meeting. Councilmember Fenton attended the January 31 City Council Retreat as well as this evening's Finance and Safety Committee meeting. c. Staff Rhonda Berry had no report. d. City Attorney Shelley Kerslake had no report. e. Legislative Analyst Lucy Lauterbach had no report. ADJOURN: 10:00 p.m. Mayor Mullet declared the meeting adjourned. L ft-rw1w\v4OS Steven M. Mullet, Mayor Robert H. Baker, CMC, Deputy City Clerk Date Minutes Signed: February 17, 2004 Acbc raeduA_