HomeMy WebLinkAboutReg 2004-03-01 COMPLETE AGENDA PACKETMonday, March 1, 2004; 7 PM
2. SPECIAL
PRESENTATION
3. PROCLAMATIONS/
APPOINTMENTS
4. CITIZEN
COMMENT/
CORRESPONDENCE
5. CONSENT AGENDA
6. BID AWARD
Tukwila City Council Agenda
REGULAR MEETING
Steven M. Mullet, Mayor
Rhonda Berry, Acting City Administrator
Jim Haggerton, Council President
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
Councilmembers: Pam Carter Joe Duffie
Dave Fenton Joan Hernandez
Pamela Linder Dennis Robertson
Ord #2039 Res #1544
a. Salmon habitat planning and action: Green /Duwamish and
Central Puget Sound Watershed (WRIA 9) Dennis Clark,
Public Outreach Coordinator, Watershed Coordination
Services Team.
b. Macadam Wetland Garden Update Bruce Fletcher,
Director, City of Tukwila Parks Recreation Dept.
Community Oriented Policing Citizens Advisoru Board (COPCAB):
Anne Marie Colton, Pos. #1; term expires 3/31/05
(fills vacancy).
Richard Simpson, Pos. #5; term expires 3/31/07
(fills vacancy).
At this time, you are invited to comment on items not included on
this agenda. To comment on an item listed on this, agenda, please
save your comments until the issue is presented for discussion.
a. Approval of Vouchers.
b. Amendment to Contract No. 03 -069 with ECONorthwest for
a more detailed Scope of Work on the TUC /TOD.
(Refer to 2/23/04 COW agenda packet.)
c. A contract with Charles River Associates for technical
review, analysis and advice regarding parking demand and
transportation impacts related to the proposed Link Light
Rail System. (Refer to 2/23/04 COW agenda packet.)
Award a contract to Ballard Sheet Metal Works, Inc., in the
amount of $28,680.00 (without WSST) for the Tukwila
Community Center Rotunda Gutter Replacement Project.
(Refer to 2/23/04 COW agenda packet.)
Tukwila City Council Agenda
REGULAR MEETING
March 1, 2004
Page 2
7. UNFINISHED
BUSINESS
8. NEW BUSINESS
9. REPORTS
10. MISCELLANEOUS
11. EXECUTIVE SESSION
12. ADJOURNMENT
a. A resolution providing for a waiver to the residency
requirement for the position of City Administrator.
b. An ordinance adopting the 2004 Edition of WSDOT /APWA
Standard Specifications.
c. Authorize Mayor to sign a memorandum of understanding
with WSDOT for the I -405 Congestion Relief and Bus Rapid
Transit Projects. (Refer to 2/23/04 COW agenda packet.)
d. Briefing on Comprehensive Plan Amendments.
e. Authorize Mayor to sign the ACC (Airport Communitities
Coalition) Interlocal Agreement.
f. A resolution changing the street name of Saxon Drive to
Costco Drive.
g. Authorize Mayor to sign the 2004 service contract with the
Southwest King County Chamber of Commerce.
a. Authorize Mayor to sign the King County Interlocal
Agreement between the City, King County and the City of
Renton for the Trans -Valley Intelligent Transportation
System (ITS) Project.
b. Library issues (discussion only).
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice by calling the
City Clerks office 206 433- 1800/TDD 206- 248 -2933. This notice is available at www.ci.Tukwila.wa.us,
and also in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
1
CAS Number: 04-034
COUNCIL AGENDA SYNOPSIS
Meeting Date I Prepared by I Mayor's review I Council review 1
bi
I March 1, 2004 I so I Atei"
I 1 1
I 1 I
I 1 1
ITEM INFORMATION
Original Agenda Date: March 1, 2004
Agenda Item Title: Appointments to Community Police Advisory Board
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations: Confirm appointments.
Sponsor:
Committee:
Administration: Same as sponsor
Cost Impact (if known): None
Fund Source (if known): N/A
Meeting Date
3/1/2004
Meeting Date
3/1/2004
Council
Initials ITEM NO.
Admin xx
Appointment of Anne -Marie Colton to Position #1, term expiring 3/31/2005.
Appointment of Richard Simpson to Position #5, term expiring 3/31/2007.
RECORD OF COUNCIL ACTION
Action
APPENDICES
Attachments
Memo from Mayor to Council dated February 12, 2004
J
To: City Council
From: Mayor Mullet 161v 9
Re: Appointments to Community Police Advisory Board
Date: February 12, 2004
I am pleased to forward to you the application of Anne -Marie Colton. Ms. Colton has applied
for membership on the Community Police Advisory Board and we would like her to fill the
current vacancy in Position #1. This is an unexpired term, with the position expiring on March
31, 2005.
I am pleased to forward to you the application of Richard Simpson. Mr. Simpson has applied for
membership on the Community Police Advisory Board and we would like him to fill the current
vacancy in Position #5. This is an unexpired term, with the position expiring on March 31, 2007.
Unless I hear otherwise from the Council before February 20, I will be inviting Mr Simpson and
Ms. Colton to the Regular City Council Meeting on Monday, March 1, 2004 to have these
appointments confirmed.
Thank you.
/so
encl.
cf: Jane Cantu
Lucy Lauterbach
Marja Murray
City of Tukwila
6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor
Phone: 206- 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us
City of Tukwila
APPLICATION FOR APPOINTMENT
Type or print clearly and return completed form to: Office of the Mayor; 6200 Southcenter Blvd; Tukwila WA 98188
I wish to be considered for appointment to the following board or commission:
Arts Commission
Equity and Diversity Commission
Civil Service Commission
Lodging Tax Advisory Committee
Human Services Board
Library Advisory Board
Park Commission
Planning Commission
Sister City Committee
Comm nity-Oriented Policing Citizens Advisory Board (COPCAB) Other:
Name: r p. {Lt/1 Q CO I tv h Date: J l qt." P�vvt 3
Address: L(4 r 41^. I f22s1- t'Pt-1 _Jluii lei Zip Code:
Phone, Day: p'a 'Vcfl Night: Oa,- Q/9 -Q 5 9- Email: QjjaelaianCiath!- /3
Please check all that apply to you within the Tukwila City limits: Resident 0
School District Representative Business Owner/Manager High School Student
Available to attend meetings: .Evenings Daytime
Present employer/occupation ifretired, pleaseindicate former occupation): (.1( P12.4/1 B4tl/ t rl Sate -4nC
11 nn (J t.UU 7 1 ,e Phone: _n o4CTY)
Occupational history/backgrout�: '6v Ji- C rvin'f t2 tom'AS Z haw upelLed the r ea
00,-- PG.nit'a. NIPS toi4A a I�ZI 1 r I2,01-he< 4 bLLI
ProfessionaVcommunity activi ies (orgs., clubs, service groups, etc.): Li i e tI Ai -tv(D> s j'lni v h r elit y t4'1 Mas
Mt 5
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',AL,. al i ....i b. n P e r d4 4 4 2 4 44.
Hobbies/interests: kb I i l.r (S (CY-d eze. J Gn7• er_ _naktt 8,-,�T
COOP A IPtevni volt.., tree /I n j
Qualifications related to this position: Viz 1 rsgn 4 en ,T-L Oven 1 Lee .1;4 C Prpl LP T I
(.tlt4.1,. K➢:, t /\Dens 'S&nthLDa 943241a
If you have previously served on one of the above boards/commissions, please provide details:
Describe why you are interested in serving on this board/commission /committee: -t- t Jn JA i; l! e HD 6LLOm e cMl f) h tied
t
t 1d S L,pm Gait .P /vLa.0d ke In
-y p. t C.B -n .&f...c, u) {L k(�a. 1 clLwt,tc. t iUt
h'atje ;V 1.„
Si ^turd/) Date: 11 t9. `r3ln�
Note: Upon submission, all information on this form becomes public record For further clarification regarding this
application or more information regarding the boards or commissions, please call the Mayor's office at 206 433 1850.
Application for Appointment 6/20/03
City of Tukwila
APPLICATION FOR APPOINTMENT
Type or print clearly and retum completed form to: Office of the Mayor; 6200 Southcenter Blvd; Tukwila WA 98188
I wish to be considered for appointment to the following board or commission:
Arts Commission
Equity and Diversity Commission
Civil Service Commission
Lodging Tax Advisory Committee
Human Services Board
Library Advisory Board
VCommunity- Oriented Policing Citizens Advisory Board (COPCAB)
Name: R r In p let rat t o
Address: A3B3z s 77 S_ Tviety, /,4 u.'A 1 8'b*
Phone. Day: 17t3 -77 4-- Night:
Please check all that apply to you within the Tukwila City limits:
School District Representative Business Owner /Manager
Available to attend meetings: Evenings Daytime
Describe why you are interested in serving on this board/commission/committee:
Z Wirt ro 0ov77L'U 6 S.',/ sStvit4_ ry 713re C /T
Signature: ea-C— r
Application for Appointment 6113/03
Park Commission
Planning Commission
Sister City Committee
Other:
Date:
Zip Code: q S/ 4y%— 2
Email: 1'?51 M 2-0 s ,4z®AoL .Col
9esident
High School Student
Present employer /occupation (if retired, please indicate former occupation): T:zie Eci 4>ut24 yv Ai Ss diLALtce
c,0ai pt'o.T4eriu4v 4 e� Phone:
Occupational history/background: iv; JA —SEA zq re D m ,s�G
Amepaa t r ao. cloy L ,TU oat A 4.1/2 oe t-/ Shri7aeJ ant ✓LL ,Tr 74 f ti5'A34eYSot✓za
Professional/community activities (orgs., clubs, service groups, etc.): roma,. t.9 er-✓ eat VC e,TA 2000. OCc.Za 3/
ehAttLntat C,7scGDaVW.s/v4t>ti6x4.77cd '/C Rtt N 4V Co peg 74.1b2A/ly j3o48a//
7L /.tW1L.4 re) ined.40ty done rrti rraa /Fes7eL_Cotlt Awl' Hire ex44
Hobbies /interests: Cp.( //-e r /t)r 1. //leis 7RAtlS1 bu, I Oa- trot odds
Qualifications related to this position: A a wq SE,[t'* d h 0 774.c t" r, Act b Aeial 1496 uv7S',C.
AT
77fa kJ1r4 s-,rcd /I 61' S mit c4 c 6r�
If you have previously served on one of the above boards /commissions, please provide details:
41 k1CR/V boa cot 4b Fezc Z ✓tsg�c
Date: can' ZEa 03
Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application
or more information regarding the boards or commissions, please call the Mayor's office at 206 -433 -1850.
ITEM INFORMATION
CAS Number: 04-027 I Original Agenda Date 10/27/03
Agenda Item Title: Contract with EcoNW Economic Consultants
Original Sponsor:
Timeline:
Sponsor's Summary:
I Meeting Date
2/10/04
2/23/04
?/1 /04
COUNCIL AGENDA SYNOPSIS
I Meeting Date
2/10/04
2/23/04
3/1/04
Prepared b
SL
SL
SL
Council Admin. X
Recommendations:
Sponsor:
Committee: Forward to Council
Administration:
Cost Impact (if known):
Fund Source (if known):
Staff Memo to CAP
CAP Minutes
Proposed Contract with EcoNW
Staff Memo
Proposed Contract with EcoNW
CAP Minutes dated 2/10/04
Nn attarhnontc
This contract amendment responds to the evolving TUC Planning process by
providing for more detailed work for two tasks from the original scope of work: 1)
market analysis absorption population and employment forecasts, and 2) fiscal
analysis analyzing and describing potential City financial resources and benefits
from recommended expenditures. It will be funded form the TUC grant and is
structured as a time and materials contract with a not to exceed amount of $20,000.
Not to exceed $20,000.00
Transit Oriented Development
1 Mayor's review! Council review I
I :J 1,14
I I
I J A I. 17_14/
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RECORD OF COUNCIL ACTION
Meeting Date I Action
2/10/04 I Forward to the Council of the Whole
2/23/04 I Discussed at COW; forwarded to 3/1 Reg. Mt_g
APPENDICES
Attachments
Initials ITEM NO.
Professional Svcs. 558.604.41
I CAS Number: 04-028
Agenda Item Title: Contract with Charles River Associates
I Original Sponsor:
Timeline:
Sponsor's Summary
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
Fund Source (if known):
Meeting Date
2/10/04
/9 /O
A ecthw Date
2/10/04
2/23/04
1/1 /04
Dy 0 .0 8
COUNCIL AGENDA SYNOPSIS
Meeting Date
2/10/04
2/23/04
3/1 /04
Council Admin. X
Charles River Associates has been a consultant to the City for the past two years providing
technical review of the parking and transportation related impacts of the Link Light Rail
project. Attached is a new contract for your consideration. It is structured as a time and
materials contract with a not to exceed amount of $50,000.
Forward to COW
Prepared bH
SL
SL II
SL
Initials
1 Mayor's review!
I 1
I /t 1
I 4 .c.e 1
ITEM INFORMATION
Original Agenda Date 10/27/03
Not to exceed $50,000
Sound Transit Studies 558.600.41.08
RECORD OF COUNCIL ACTION
Action
Forward to the Council of the Whole
Dismissed at COW: forwarded to 3/1/04 Reg. Mtg.
APPENDICES
Attachments
Staff Memo to CAP
CAP Minutes
Proposed Contract with Charles River Associates
Staff Memo
Proposed Contract with Charles River Associates
CAP Minutes dated 2/10/04
No attachments
Council reyiew
31-11
v
�1l,ff
ITEM NO.
c
r y
d 3 ("31 1P ital
t it
414 1 ..J• 0
1 9 0 9
CAS Number: 04-033 Original Agenda Date: February 23, 2004
Agenda Item Title: Bid Award for Tukwila Community Center Rotunda Gutter Replacement Project
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
COL._'CIL AGENDA S I Y_ OPSIS
Meeting Date
2/23/04
3/1/04
Council
Initials
Prepared by ,Mayor's review i Council review
TP J
TP
Admin.
This project will provide a new stainless steel replacement gutter and downspout system to the
Tukwila Community Center rotunda. The project was solicited for bids on January 8 and five
bids were received and opened on January 30, 2004. The low bid of $28,680.00 was from
Ballard Sheet Metal Works, Inc.
Award contract to Ballard Sheet Metal Works, Inc.
Recommend to COW and then Regular Council
Same as Sponsor
$31,203.84 (with WSST)
303 Facilities
Meeting Date Action
2/23/04 iOiscussed at COW; forwarded to 3/1/ Reg. Mtg.
Public Works
ITEMNO.
Meeting Date Attachments
2/23/04 1 Information Memo dated February 6, 2004
Bid Tabulation
Transportation Committee Meeting Minutes from February 9, 2004
3/1/04 I No attachments
E
ECI FOI211+`Q
CAS Number: 04-022 Original Agenda Date: 2/23/04
Agenda Item Title: An ordinance providing for a waiver to the residency requirement for the
position of"tity Administrator.
Original Sponsor: Council Admin. it
Timeline: Adopt atr73/1 /04 Reg. Mtg.
Sponsor's Summary: During recruitment N mosses last year one of the biggest hurdles was the
requirement that the successful candidate reside within the Tukwila city limits. The
.proposed' ordinance would allow more flexibility in the residency requirement allowing this
requirement be waived with the recommendation of the Mayor and a majority votehof'_theccoimcil.
Recommendations:
Sponsor: Forward to Regular Mtg for adoption.
C omm ittee: Forward to Cow for consideration
Administration: Same as sponsor
Cost Impact (if known): N/A
Fund Source (if known):
N/A
Meeting Date I
2/23/043 1
COUNCIL AGENDA SYNOPSIS
!nlflals
Meetln, Date Prepared by 1 Mavor's review) Council revlewl
1 1 ?'t /nn a
1 ...4.. 1. :77- 1
1 3/1 %9 4 vl; 1 c.t. I,'TD.//
1 1 I I
I 1 1 I
niscn..Se_cl at COW: fnrwardM to 1/1/04 Rea Mfg
i
Meet f. :Date Attachments
2/24/04 1 Staff report from airy F&S ant? mtg.
I Draft ordinance
1 1 F &S minutes dated :2/17/04
1 3/1/0!, (Ordinance in final form.
I
I
ITEM NO.
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING ORDINANCE NO. 1295 AS CODIFIED AT TMC 2.26.30,
PROVIDING FOR A WAIVER TO THE RESIDENCY REQUIREMENT FOR THE
POSITION OF CITY ADMINISTRATOR; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 1295, adopted in 1983, created the position of City Administrator
and contained a residency requirement; and
WHEREAS, it appears to be in the best interest of the City to waive the residency requirement
in order to assist in the recruitment of applicants for the position of City Administrator;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
DO ORDAIN AS FOLLOWS:
Section 1: Ordinance No, 1295, as codified at Section 2.26.030 of the Tukwila Municipal Code,
is hereby amended to read as follows:
2.26.030 Prerequisites to Employment.
The City Administrator shall be required to sign a contract with the City, which covers detailed
terms of employment including, as a prerequisite to employment by the City, to agree to reside in
the City during his /her term as City Administrator. This residency requirement may be waived
with the recommendation of the Mayor and majority vote of the Council.
Section 2: Ordinance No. 1295, as codified at Section 2.26.040 of the Tukwila Municipal Code,
is hereby amended to read as follows:
2.26.040 Budget.
The salary for the position of City Administrator shall be provided for at the rate set forth in
the annual budget adopted by the City Council. The City Administrator shall receive such salary
and in such amount as the Council may, from time to time, establish by resolution and as fixed by
the City's annual budget.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of
this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this
ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published in the
official newspaper of the City, and shall take effect and be in full force and effect five days after
passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2004.
ATTEST /AUTHENTICATED:
Jane E. Cantu CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
City Admin Res Requirement 227/04
City of Tukwila
Steven M. Mullet, Mayor
Filed with the City Clerk:
Passed by the City CounriF
Published:
Effective Date:
Ordinance Number:
�J• "C
o i E-
'144 C*
vim
N A da 2
1908
Original Sponsor:
Timeline:
Sponsor's Summary:
CAS Number: 04-031
1 Meeting Date
1 2/23/04
Meeting Date
2/23/04
04- 03>
Agenda Item Title: Adopt Ordinance for 2004 edition of WSDOT /APWA Standard Specifications and
repeal Ordinance 1987.
Council
1 3/1/04 I Ordinance in final form
1
1
COL_ ICIL AGENDA SY OPSIS
Initials
Meeting Date Prepared by 1 Mayor's review I Council review
2/23/04 BG $ffT1) ,_,A�/ 1 1 0 LH
3/1/04 1 BGL-' 1 1 "7l44
I 1 1 I
I I I
I fr inF ATION.
I Original Agenda Date: February 23, 2004
Admin. Public Works
ITEMNO.
7
Local agencies utilizing Federal funds for transportation contracts must incorporate and adopt
the 2004 Standard Specifications, as published by the WA State Dept of Transportation and
the Washington State Chapter of the American Public Works Association. Also repeals
Ordinance 1987, which adopted the 2002 WSDOT /APWA Standards.
Recommendations:
Sponsor: Recommend adoption of Ordinance to update construction standards.
Committee: Forward to COW and then Regular Council.
Administration: Same as sponsor.
I Cost Impact (if known): None
I Fund Source (if known): N/A
Action
Discussed at COW; forwardrd to 3/1 Reg. Mtg.
,ENRICES
Attachments
Information Memo dated January 14, 2004
Ordinance and Ordinance 1987
Transportation Committee Meeting Minutes from February 9, 2004
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING TMC 16.34, ADOPTING THE 2004 EDITION OF THE
STANDARD SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL
CONSTRUCTION, INCLUDING THE CITY OF TUKWILA SUPPLEMENTAL GENERAL
REQUIREMENTS AND BOILERPLATE CONSTRUCTION CONTRACT DOCUMENTS;
SETTING NUMBER OF COPIES TO BE HELD FOR PUBLIC REVIEW; REPEALING
ORDINANCE NO. 1987; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Tukwila utilires standard specifications for the construction of public
improvements, as well as supplemental requirements and boilerplate construction contract documents;
and
WHEREAS, the City has previously adopted standard specifications by Ordinance No. 1987; and
WHEREAS, more current standard specifications are provided by the Washington State
Department of Transportation and American Public Works Association, Washington Chapter;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Chapter 16.34, "Road, Bridge and Municipal Construction Specifications," is
hereby amended to read as follows:
16.34.010 Adopted. The 2004 edition of the Standard Specifications for Road, Bridge, and Municipal
Construction, prepared by the Washington State Department of Transportation and the Washington
State Chapter of the American Public Works Association, including the City of Tukwila Supplemental
General Requirements and boilerplate construction contract documents, are hereby adopted as the Code
of the City of Tukwila, Washington, for regulating the construction and maintenance of public works,
including streets, bridges, sanitary sewers, storm sewers, water distribution, structures and other public
works. The Public Works Director may allow the use of American Institute of Architects (AIA),
Construction Specifications Institute (CSI), or other building and facilities standard specifications, on a
case -by -case basis.
16.34.020 Copies to be on file. Not less than three copies of said Standard Specifications and City of
Tukwila supplements shall remain on file for use in examination by the public in the Public Works
Department
Section 2. Repealer. Ordinance No. 1987, as codified at TMC 16.34, is hereby repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this
ordinance or its application to any person or situation should be held to be invalid or unconstitutional
for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect
the validity or constitutionality of the remaining portions of this ordinance or its application to any
other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official
newspaper of the City, and shall take effect and be in full force five days after passage and publication
as provided by law,
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular
Meeting thereof this day of 2004.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Standard Specification 2/12/04
City of Tukwila
Steven M. Mullet, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number
CAS Number: 04-029 Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known).
Fund Source (if known):
Meeting Date
1 2/23/04
tai
Meeting Date
2/23/04
3/1/04
L _D4cr„cca
COL TCIL AGENDA SY_ OPSIS
Meeting Date
2/23/04
3/1 /q
Council
Initials
Prepared by 1 Mayor's review 1 Council review
CK' 1� C 4�-- 1 L7 L-//
i I-. L-11 1
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EM 7NF ORMAT'I ON
Original Agenda Date: February 23, 2004
Admin.
Public Works
ITEMNO.
Approve Memorandum of Understanding between the City and WSDOT for The I -405
Congestion Relief and Bus Rapid Transit Projects.
The WSDOT I -405 Congestion Relief and Bus Rapid Transit Projects, collectively known
locally as the I -405 Widening Project, is a detailed and long -range project which requires
cooperative relationships between agencies. WSDOT is working with each jurisdiction along
the I -405 corridor to establish Memorandums of Understanding (MOU). These MOU's
establish the "ground rules" for interagency cooperation and future working relationships as
the projects progress.
Recommend Mayor sign the Memorandum of Understanding with WSDOT.
Forward to COW and then Regular Council.
Same as sponsor.
None
N/A
OF .OUN
S AEEENDICESM
Attachments
Information Memo dated February 3, 2004
Memorandum of Understanding with WSDOT
Transportation Committee Meeting Minutes from February 9, 2004
(I -405 Implementation Plan provided under separate cover.)
No attachments
Action
o. Mt v
CAS Number: 04-026 Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if known):
I Fund Source(ifknown):
Meeting Date
02 -23 -04
1 Meeting Date
2/23/04
03 -01 -04
1
COUNCIL AGENDA SYNOPSIS
Meeting Date
03 -01 -04
Council
None
Prepared,
S.L. so
kit a 'AP k
Initials
Mayor's review
INFQRMATION;
Annual Comprehensive Plan amendments.
Admin.
Attachm
Council review
CIL H 1
Original Agenda Date: 02 -23 -04
X
Briefing on the three proposed annual Comprehensive Plan amendments.
ITEM NO.
7a
Review the process for 2004 Comprehensive Plan Update:
(1) annual amendments; (2) Growth Management Act (GMA) technical update
inclpdinG wnrk pan /rrnhlir rartiripeeinn -_v rflanlutirr
CAP referred to the City Council for threshold determination on February 10, 2004.
Action
Briefing on the annual amendments process including annual amendments and GMA technical
update.
Memo from Steve Lancaster (2/12/04)
CAP meeting minutes (2/10/04)
Memo from Steve Lancaster (2/13/04) w /resolution, workplan.
Notebooks with a cover memo from Steve Lancaster dated 02 -25 -04 along with staff report for
each of the three proposed annual Comprehensive Plan amendments. (Separate cover.)
CAS Number:
04-025
Meeting Date
2 -23 -04
i f
i f
3 -1 -04
COUNCIL AGENDA SYNOPSIS
Initials
I Meetine Date 1 Prepared by 1 Mayor's review 1 Council review 1
I 2 -23 -04 1 4 1 1 �J S— 1
I 3 -1 -04 1 si/lil) I AAJL- 1 c/ L I
I I 1 1 1
ITEM INFORMATION
Original Agenda Date: 2 -23 -04
Agenda Item Title: ACC Interlocal Agreement Proposed Amendments
Original Sponsor: Council ACC Rep Admin.
Timeline:
Sponsor's Summary The Executive Committee of the Airport Communities Coalition (ACC) is
recommending several amendments to the ACC Interlocal Agreement. Amendments
are subject to the approval of all ACC members.
Recommendations:
Sponsor: Approve the amendments.
Committee: Transportation Committee forwarded to COW (February 23, 2004)
Administration: Approve the amendments.
I Cost Impact (if!mown): Annual membership contribution is $50,000 for 2004.
I Fund Source (if known): General Fund
RECORD OF COUNCIL ACTION
2 23 04 1 COW Reviewed and forwarded to regular meeting of March 1, 2004
ITEM No.
7e
APPENDICES
Attachments
Memorandum from Steve Lancaster dated 2 -18 -04
Draft Executive Committee Version, Interlocal Agreement, Airport Communities Coalition
Interlocal Agreement, Airport Communities Coalition (existing version, dated 2002)
Memorandum from Steve Lancaster dated 2 -24 -04
Draft Executive Committee Version, Interlocal Agreement, Airport Communities Coalition
\\I ti City of Tukwila Steven M. Mullet, Mayor
dI
r Department of Community Development Steve Lancaster, Director
February 24, 2004
Date:
To: City Council J,
From. Steve Lancaster Of
Subject: Staff recommendation concerning ACC Interlocal Agreement (ILA)
Attached for City Council approval is the proposed Airport Communities Coalition
Interlocal Agreement. This is the version reviewed by the Transportation Committee and
the Committee -of- the -Whole on February 23. Based upon your review, Staff
recommends adoption of the following motion:
MOVED that the City Council authorize the mayor to sign an interlocal
agreement relating to the Airport Communities Coalition, substantially in the
form of the Draft Executive Committee Version included in tonight's City
Council Agenda.
Staff will relay to the ACC Executive Committee, the editorial corrections suggested by
the Tukwila Transportation Committee, as follows:
1. The word "parties" should be capitalized throughout the Agreement.
2. Section X.I. should include reference to the 2002 and any subsequent agreement
as being superseded.
6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 Phone: 206- 431 -3670 Fax: 206 -431 -366
DRAFT Executive Committee Version
INTERLOCAL AGREEMENT, AIRPORT COMMUNITIES COALITION
In accordance with the Interlocal Cooperation Act (Revised Code of
Washington, Chapter 39.34) the City of Normandy Park, the City of Des Moines, the
City of Burien, the City of Federal Way, the City of Tukwila, and the Highline School
District (hereafter the "Parties"), each of which is a Washington Municipal Corporation
hereby enter into the Agreement set forth.
RECITALS
1. The presence and operations of Sea -Tac Airport affect fundamental
economic, social, physical and environmental characteristics of each Party.
2. The Parties believe that the presence of Sea -Tac Airport and other
regional transportation facilities such as Interstates 5 and 405 and State Routes 509
and 518 and eventually a regional transportation rail line can have either negative or
positive effects on the members depending on the manner in which adverse impacts
are addressed.
3. The Parties hereto have expressed their opposition to the
development of a third runway, and other system improvements leading to increased air
traffic at Seattle- Tacoma International Airport and Boeing Field.
4. The Parties further believe that regional public transportation needs
must be resolved on a regional basis and that only equitable solutions to those needs
should be adopted. Additional air traffic at Seattle Tacoma International Airport and
Boeing Field does not constitute equitable or responsible regional solutions. Equitable
solutions are those which recognize that the impacts and the benefits of transportation
projects are often not realized in the same community, therefore necessitating an
attempt to equalize that disparity among affected communities.
5. The Parties believe that a collective effort, including the pooling of
resources and the execution of this Agreement to express and administer policy
matters, is the most effective and expeditious method of achieving the goals stated
herein.
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6. The Parties agree to promote the following goals:
A. To stop the construction of any additional runways at
Seattle- Tacoma International Airport.
B. To achieve proper noise mitigation of schools with
associated air quality and temperature controls.
C. To limit or reduce the number of flight operations in King
County, at both Seattle- Tacoma International Airport and at Boeing Field, to a specific
level and to eliminate night flights from 10:30 p.m. to 7:00 a.m.
D. To limit expansion of airport facilities in King County, at
both Seattle- Tacoma International Airport and at Boeing Field, in order to prevent a
significant increase in the number of flight operations which is likely to have substantial,
adverse environmental impacts.
E. To seek revisions to the Four Post Plan, which
accommodate community concerns about overflights, including those which produce
noise in areas outside the 65 dB DNL contour.
F. To develop and promote equitable solutions to regional
transportation needs on a regional basis, working to develop mutually beneficial
partnerships and agreements that promote economic development and protect the
environment.
G. To improve abatement and mitigation of airport impacts on
the Highline School District and member cities to this agreement.
H. To ensure that all past, present and future impacts from
operations at Sea -Tac Airport and Boeing Field are fully mitigated. To support fair
distribution among ACC members of public dollars for the mitigation of impacts from
operations of Sea -Tac Airport and Boeing Field.
1. To participate in efforts to plan effectively, site
appropriately and fully mitigate any regional surface transportation projects including
RTA and extensions or improvements to State Routes 509 and 518, and 1 -5 and 1-405.
J. To create an economic, political and social climate in which
the parties can realize meaningful benefits from being neighbors of Sea -Tac Airport and
Boeing Field and other regional surface transportation facilities which are consistent
with the community objectives of these parties.
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K. Such other and further related goals as may be determined
by the Executive Committee.
NOW THEREFORE THE PARTIES HEREBY AGREE AS FOLLOWS:
I. DEFINITIONS AND USAGES
A. Each of the parties hereto shall be referred to as "Normandy Park
"Des Moines "Burien "Tukwila "Federal Way Highline School District or such other
public agency as may be admitted.
B. "Airport Communities Coalition" hereinafter referred to as "ACC" is
the entity created by this Interlocal Agreement.
C. "Executive Committee" means the assembly of representatives from
the parties hereto, comprised of one representative and one altemate, and the City
Manager or City Administrator, or designee from each party hereto, the function of
which is to administer the policy and purposes of this Agreement. Representatives and
alternates shall be selected annually by each party's legislative body from among its
elected officials. Voting on the Executive Committee shall be as set out in Definition H
"participation below.
D. "Chair" means the presiding member of the Executive Committee,
who shall be an elected official elected by the other representatives of the Executive
Committee.
E. "Vice chair" means the elected official member of the Executive
Committee who shall perform the duties of the Chair in his or her absence and who
shall be selected by the other representatives of the Executive Committee.
F. "Treasurer" means an elected member of the Executive Committee
who shall be selected by the other representatives of the Executive Committee and who
shall be responsible for reviewing and keeping the Executive Committee informed about
the financial activities of the ACC and report to the Executive Committee on the yearly
audit.
G. "Administrative Committee" means a committee composed of each
party's City Manager or Chief Administrative Officer, or her /his designee. The
Administrative Committee will select a Chair and Vice Chair to coordinate and chair its
meetings and establish meeting agendas, and will follow policies and procedures as
directed by the Executive Committee. The Administrative Committee shall develop a
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Interlocal Agreement Draft 2004
DRAFT Executive Committee Version
proposed annual budget for the Executive Committee; recommend operating policies
and procedures to the Executive Committee as needed; develop an annual ACC work
plan for Executive Committee consideration; coordinate the annual ACC retreat in
cooperation with ACC staff, and provide recommendations as needed by the Executive
Committee.
H. "Participate" or "participation" means the right of a party to vote on
any matter submitted to the Executive Committee for a vote, upon payment of the
minimum financial contribution specified hereunder. Each party shall have one vote to
be cast by each party's representative or, in the representative's absence, by the
altemate and in the absence of both elected officials, by the City Manager,
Administrator, or designee.
1. "Public agency" means the ACC member cities and school district(s)
impacted by the operation of the Sea -Tac Airport (see Eligibility Section).
J. "Operating expenses" means financial obligations, enforceable in
law or equity, which have been incurred by the Executive Committee.
1I. UNDERSTANDING AND PURPOSES
A. The Parties understand and agree to promote the goals set forth in
the Recitals above and such other goals and policies as are determined by the
Executive Committee.
B. The Parties agree and understand that they will rely on the
Executive Committee's faithful and responsible representation of the parties' collective
and individual interests in making decisions under this Agreement that mutually benefit
the parties. The Executive Committee will consult with the parties to approve an annual
work program and budget.
C. In furtherance of this Agreement the parties will:
1. Establish and maintain clear lines of communication
through their representatives on the Executive Committee.
2. Coordinate participation in continued planning and
environmental review processes concerning air transportation and environmental
matters arising therefrom, both as to existing facilities, surface transportation projects or
planned alternatives.
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3. Prepare for and undertake litigation or other actions that
may be required in order to further the parties' common objectives.
4. Conduct meetings of the Executive Committee in order to
carry out necessary and proper functions of ACC as set forth herein.
5. Establish and fund a budget, with amendments thereto as
necessary in order to carry on the activities of ACC. This operating fund shall be known
as the "Operating Fund of ACC Executive Committee Joint Board."
6. The Executive Committee shall not acquire any real
property. Personal property shall be acquired as necessary to carry out the purposes
of this Agreement.
7. Coordinate development of an ACC mitigation proposal
that would fairly consider the varied impacts of the existing airport operations and third
runway expansion upon the ACC communities.
8. Coordinate meetings with the Port of Seattle to seek to
minimize the impacts and to mitigate all present and future impacts to ACC
communities.
III. DURATION AND CONDITIONS OF WITHDRAWAL
A. This Agreement may be reviewed annually but shall remain in full force and
effect from January 1, 2004 unless terminated or modified by separate agreement,
pursuant to Section X.A., so long as at least two Parties continue the operation of this
Agreement. Any party may withdraw from this Agreement prior to its expiration by
delivering written notice to the Executive Committee. Following such notification the
withdrawing party shall remain liable for the full amount of its obligation to the ACC
Operating Fund, as set forth in Section VII.A.
B. To assure compliance with each party's affirmative obligations set forth in
section VIII.A, and to protect the confidentiality of the ACC's legal affairs, notice of a
party's intent to withdraw from the ACC shall serve to immediately terminate the
withdrawing party's right to participate in Executive Committee business, including
votes. Further, a notice of withdrawal shall serve to eliminate the withdrawing party's
right to attend any executive session held by the ACC or any of its committees or
subdivisions, specifically including the Executive Committee.
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C. Upon a party's notice of withdrawal, such party shall not be entitled to a
refund of any payment previously made to the Operating Fund unless all parties
remaining to the Agreement unanimously determine to terminate this Agreement. Upon
such termination, the remaining assets of ACC, if any, will be divided in proportion to
the Parties' respective contributions to the Operating Fund to the date of termination, as
set forth under Section VII below.
IV. ELIGIBILITY
A. Eligibility to participate in this Interlocal Agreement "ILA shall be limited to
any "public agency" as defined in the definition section of the ILA who demonstrates
support for ACC's goals as outlined in the Recitals Section of the ILA. A public agency
seeking to participate in this Agreement may be allowed to do so, upon approval of the
Executive Committee, pursuant to the existing terms hereof and upon payment of an
agreed amount by the member parties.
B. The Executive Committee by unanimous vote of all member parties may
allow admission by a public agency on terms other than those set forth herein, including
entitling said public agency to participate in ACC matters and specifically to vote on
matters submitted to the Executive Committee.
C. The Executive Committee by unanimous vote of all member parties may
allow admission by a public agency on terms other than those set forth herein, including
entitling said public agency to participate in ACC matters but not entitling said public
agency to vote on matters submitted to the Executive Committee. Any public agency
so admitted shall be deemed an ex officio party hereto.
D. Admission of a public agency under the terms described in this section may
be accomplished through separate agreement signed by all members and the agency
being admitted.
V. CREATION OF AIRPORT COMMUNITIES COALITION (ACCT EXECUTIVE
COMMITTEE
A. There is hereby created the Airport Communities Coalition (ACC). This
organization shall be a voluntary association of the parties hereto. The Executive
Committee shall govern the association. Membership, voting, and officers of the
Executive Committee shall be as set out in Section I "Definitions and Usages" above.
B. The Executive Committee shall approve, by unanimous vote of all member
parties, decisions that are major policy decisions. Major policy decisions are defined
as: 1) accepting or rejecting legal, financial or negotiated settlements, and 2) accepting
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new member applications or rejecting existing members. Prior to voting upon any
negotiated settlement, all ACC Executive Committee members, or alternate(s) as the
case may be, shall receive by governing Council or Board, resolutions from their
respective jurisdictions authorizing approval or rejection of such settlement, which shall
be binding upon said representatives. Any jurisdiction which fails to vote upon such
resolution within 14 days of such proposed settlement shall be deemed to approve the
vote or abstention of the representative to the Executive Committee. The Executive
Committee shall adopt by majority vote decisions concerning but not limited to the
following:
1) adoption and administration of a budget and work plan, 2) hiring or termination of
consultants, and 3) all other activities surrounding the daily operations of the ACC.
C. When an even number of voting members results in a tie vote, the issue
shall be remanded back to a smaller committee of the Executive Committee who shall
attempt to resolve it. This smaller committee will consist of one elected Executive
Committee member each who voted for and against the contested measure and a
member of the Administrative Committee to be selected by the Executive Committee.
This committee will be required to report back to the Executive Committee within two
weeks with an alternative resolution.
D. Regular meetings of the Executive Committee shall be held as determined
by the Executive Committee. The Executive Committee shall elect annually by majority
vote a "chair" to conduct its meetings, and shall similarly elect a "vice chair" to serve in
the chair's absence and a "treasurer" to review the financial activities of ACC, all as
described in Section I "Definitions and Usages Neither the chair, vice chair nor
treasurer shall forfeit, by virtue of their positions, any power vested in him /her and shall
continue to preside at the pleasure of a majority of the voting members of the Executive
Committee, and may be replaced at any time.
E. A quorum for the conduct of business by the Executive Committee shall be
a majority. Notice of any special meeting shall be circulated to all members of the
Executive Committee by the chair, or upon the written notice of a voting majority of the
Executive Committee not less than twenty -four (24) hours before such meeting is
scheduled. No action will be taken without a quorum and without an absolute majority
of the eligible voting members of the Executive Committee voting in favor of the matter
under consideration. Executive Committee members may attend meetings and vote
telephonically as may be necessary for the orderly and timely conduct of business.
Written notice of any special meeting may be waived as to any member who at the time
of the meeting is actually present or who has filed with the chair a written waiver of
notice. The parties further agree and understand that the ACC Executive Committee
may have executive sessions under RCW 42.30.110(i).
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VI. PROFESSIONAL SERVICES
A. The Executive Committee may, from time to time, retain legal or
other professional assistance or contribute to the retention by one of the parties of legal
or other professional assistance to carry out the purposes of this Agreement. A
contract or engagement letter shall be provided for each consultant so retained, which
contract or engagement letter shall subsequently be marked as an Exhibit and
incorporated into this Agreement, subject to all terms herein. All such contracts may be
reviewed and updated annually for modifications or termination.
B. Information and materials developed by providers of professional
services, who are retained and are compensated pursuant to the provisions of this
Agreement, shall be made available to each party to this Agreement which has borne
its share of the cost of providing such services in the manner provided herein, and to all
parties admitted to membership in ACC pursuant to the provision of Section IV.
VII. SHARING OF COSTS
A. In order to pay such fees, costs, and other expenses as are incurred
by the Executive Committee on behalf of ACC, including costs incurred in connection
with the retention of legal or other professional assistance, it is the intention of the
parties to this Agreement that each party will make available to ACC consistent with the
provisions herein, funds for ACC operating expenses as indicated in Attachment A.
B. Each party pledges its best efforts to approve appropriations providing
for the sharing of costs specified in this Section VII, but no party shall be liable for any
monetary assessment unless and until the governing body of such party has
appropriated funds for such specific purpose.
C. In the event that one or more of the parties to this Agreement fail to
contribute to the sharing of costs in the amounts set forth above and in a manner
consistent with provisions of this Agreement, the party in default will refrain from further
participation in the Executive Committee's business, and its rights pursuant to this
Agreement shall be suspended.
D. In the event one or more parties fail to ratify this Agreement, or having
initially ratified this Agreement, thereafter defaults or withdraws from this Agreement,
the cost sharing for any outstanding or future operating expenses shall be adjusted
following the elimination of the party or parties on a basis proportional to the annual
amounts set forth above in Section "A adjusted to allow for any other parties admitted
pursuant to Section IV but not included in Section "A above, and; provided that the
annual financial obligation of the remaining Party or Parties shall not exceed that
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amount set forth above in Section "A unless modified by subsequent agreement
hereto.
VIII. COOPERATION
A. Each of the parties participating in, or otherwise admitted to, this
endeavor shall cooperate with the ACC Executive Committee. In that regard, each
party hereto, whether involved by participation, admission, or otherwise, hereby
covenants and agrees that, in the event of withdrawal, each such party shall not sue,
harass, or in any form or manner interfere with the entity created by this Agreement or
with any of the remaining parties, except as necessary to obtain the return of funds as
provided in Section III. This covenant shall specifically prohibit the sharing of any
information obtained in any manner, directly or indirectly, as a result of the withdrawing
party's involvement in ACC or otherwise pursuant to this Agreement unless otherwise
required by public records law.
B. To accomplish the intent and purposes of the ACC, the parties
expressly understand that legal proceedings may be pursued in various forums on
behalf of ACC members. The parties recognize that legal proceedings are costly and
complex endeavors and that it is necessary to assure that legal efforts are not
compromised due to intemal disputes and /or funding concerns. In this light, the parties
hereby express their intent that legal matters shall be pursued in a manner consistent
with policies and directives issued by the Executive Committee. Following initiation of
any legal action authorized by the Executive Committee and filed on behalf of any or all
coalition members, the parties expressly agree that, during the term of this Agreement,
such matters will be conducted, resolved and /or settled as directed by the Executive
Committee. No party shall have authority to enter into any settlement or compromise of
claims asserted by the ACC without the Executive Committee's acceptance and
unanimous approval of such settlement, unless such party has terminated its
participation, pursuant to Section III.
IX. INDEMNIFICATION
A. In executing this Agreement, the ACC does not assume liability or
responsibility for or in any way release the Parties from any liability or responsibility
which arises in whole or in part from the existence, validity or effect of city ordinances,
rules or regulations. If any such cause, claim, suit, action or administrative proceeding
is commenced, the Parties shall defend the same at their sole expense and if judgment
is entered or damages are awarded against the Parties, ACC, or both, the Parties shall
satisfy the same, including all chargeable costs and attorneys' fees.
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B. ACC shall indemnify and hold harmless the Parties and their officers,
agents, volunteers and employees, or any of them, from and against any and all claims,
actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever,
which are caused by or result from a negligent act or omission of the ACC, its officers,
agents, and employees in performing services pursuant to this Agreement. In the event
that any suit based upon such a claim, action, loss, or damage is brought against the
Parties or the Parties and ACC, ACC shall defend the same at its sole cost and
expense; and if final judgment be rendered against the Parties and their officers,
agents, and employees or jointly against the Parties and ACC and their respective
officers, agents, and employees, ACC shall satisfy the same.
C. The Parties shall indemnify and hold harmless ACC and its officers,
agents, and employees, or any of them, from and against any and all claims, actions,
suits, liability, loss, costs, expenses, and damages of any nature whatsoever, which are
caused by or result from a negligent act or omission of the Parties, their officers,
agents, and employees. In the event that any suit based upon such a claim, action,
loss, or damage is brought against ACC or the Parties and ACC, the Parties shall
defend the same at their sole cost and expense; and if final judgment be rendered
against ACC, and its officers, agents, and employees or jointly against ACC and the
Parties and their respective officers, agents, and employees, the Parties shall satisfy
the same.
X. MISCELLANEOUS PROVISIONS
A. This Agreement shall be effective upon ratification by at least two of the
Parties admitted pursuant to Section IV above. This Agreement may be amended only
upon consent of all parties thereto. Any amendment hereto shall be in writing.
B. The waiver by any party of any breach of any term, covenant, or
condition of this Agreement shall not be deemed a waiver of such term, covenant, or
condition or any subsequent breach of the same of any other term, covenant, or
condition of this Agreement.
C. Any party hereto shall have the right to enjoin any substantial breach or
threatened breach of this Agreement by any other party, and shall have the right to
recover damages and to specific performance of any portion of this Agreement.
D. This Agreement is solely for the benefit of the parties hereto and no
third party shall be entitled to claim or enforce any rights hereunder except as
specifically provided herein.
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E. In all contractor services, programs or activities, and all contractor
hiring and employment made possible by or resulting from this Agreement, ACC and
the Parties shall abide by all federal, state, and local laws prohibiting discrimination.
F. The records and documents with respect to all matters covered by this
Agreement shall be subject to audit by the Parties during the term of this contract and
three (3) years after termination.
G. If any provision of this Agreement or application thereof to any party or
circumstance, is held invalid by a court of competent jurisdiction, such invalidity shall
not affect the other provisions of this Agreement which can be given effect without the
invalid provision or application, and to this end the provisions of this Agreement are
declared to be severable.
H. This Agreement shall be effective whether signed by all parties on the
same document or whether signed in counterparts.
I. This Agreement supersedes the Interlocal Agreement entered into
among the parties by signatures dated November and December 2000, and January
2001.
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CITY OF NORMANDY PARK
APPROVED AS TO FORM this
day of 200
By
City Attorney of Normandy Park
DATED this
day of
200
By
Merlin MacReynold
Its City Manager
At the direction of the Normandy
Park City Council by motion
regularly passed at an open
public meeting on
200
CITY OF DES MOINES
APPROVED AS TO FORM this
day of 200
DATED this
By By
Linda Marousek Tony Piasecki
City Attorney of Des Moines Its City Manager
At the direction of the Des
Moines City Council by motion
regularly passed at an open
public meeting on
200
day of
200
CITY OF BURIEN
APPROVED AS TO FORM this
day of 200
By
City Attorney of Burien
DATED this
day of
,200
By
Gary Long
Its City Manager
At the direction of the Burien City
Council by motion regularly
passed at an open public meeting
on
200
CITY OF TUKWILA
APPROVED AS TO FORM this
day of 200
By Bpi
Steve Mullet
City Attorney of Tukwila Its Mayor
At the direction of the Tukwila
City Council by motion regularly
passed at an open public meeting
on
DATED this
200
day of
,200
CITY OF FEDERAL WAY
APPROVED AS TO FORM this
day of 200
By
City Attorney of Federal Way
DATED this
day of
,200
By
David Moseley
Its City Manager
At the direction of the Federal
Way City Council by motion
regularly passed at an open
public meeting on
,200
HIGHLINE SCHOOL DISTRICT
APPROVED AS TO FORM this DATED this day of
day of 200 200_
By
Attorney for Highline School District
Joseph R. McGeehan
Its Superintendent
At the direction of the Highline
School
District Board by motion regularly
passed at an open public meeting
on
200
Invoices will be sent quarterly in advance for payment
in equal installments or in total.
City of Normandy Park
City of Burien
City of Tukwila
City of Federal Way
City of Des Moines
ATTACHMENT A
70,000 per year for 2004
70,000 per year for 2004
50,000 per year for 2004
10,000 per year for 2004
70,000 per year for 2004
CAS Number: 04-030
Agenda Item Title:
I Original Sponsor:
Timeline:
Sponsor's Summary:
rat
Meeting Date
2/23/04
Meeting Date
2/23/04
Recommendations:
Sponsor:
Committee:
Administration:
I Cost Impact (if known):
I Fund Source Of known):
U 030
COL TCIL AGENDA SE OPSIS
Meeting Date
2/23/04
/1 /f1Lr
N/A
N/A
Initials
Prepared by 1 Mayor's review 1 Council review
JM. r 1 h_k_.er--- 1 511
1
Action
Discussed at COW; forwarded to 3/1 Reg. Mt2
iENDII
M:_INFORMATION
Original Agenda Date: February 23, 2004
Resolution Changing the Street Name of Saxon Drive to Costco Drive
Council Admin. Public Works
Approve Resolution changing the name of Saxon Dr. to Costco Dr.
Forward to COW and then Regular Council.
Attachments
Information Memo dated February 4, 2004
Name Change Request Letter
Property Owner Support Letter
Resolution
1 Transportation Committee Meeting Minutes from February 9, 2004
3/1/04 'Resolution in final form
ITEMNO.
This resolution will change the name of Saxon Dr. to Costco Dr. This road currently is a
private street that only services Costco -owned businesses. Costco has requested the renaming
to enhance the visibility of its location. Researching the Tukwila history book and City Clerk
records, no information was found on the naming of Saxon Dr and its significance, if any.
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, RENAMING THE PRIVATE STREET NOW ICNOWN AS
"SAXON DRIVE" TO "COSTCO DRIVE."
WHEREAS, a new sign code promulgated by the City required Costco to remove
its sign that stood at the corner of Andover Park East and Saxon Drive; and
WHEREAS, Saxon Drive is a private street and
WHEREAS, the Costco Corporation would like to re -name that private street
leading to its business to enhance the visibility of its location and aid customers in
traveling to its business premises; and
WHEREAS, no residences are located on Saxon Drive and the only businesses
located on Saxon Drive are Costco -owned businesses; and
WHEREAS, Costco has agreed that any costs associated with the name change,
including, without limitation, any applications, permits, and other fees necessary to
change the name will be at Costco's sole expense; and
WHEREAS, Costco has agreed to indemnify the City against any liability arising
from the name change;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Costco Drive. The City Council hereby authorizes City staff to change
the name of Saxon Drive to Costco Drive.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2004.
ATTEST /AUTHENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Castro Drive 2/26/04
Jim Haggerton, Council President
Filed with the City Cleric.
Passed by the City Council-
Resolution Number.
CAS Number: 04-023
Agenda Item Title:
Original Sponsor:
Timeline:
Sponsor's Summary:
Recommendations:
Sponsor:
Committee:
Administration:
Cost Impact (if lmown):
I Fund Source (iflmown):
Meeting Date 1
Meeting Date
2/23/04
2/23/04
3/1/04
Co L NCIL AGENDA SY'TOPSIS
Meetinz Date Prepared by
2/23/04 ARD
3/1/04
Original Agenda Date: 2/23/04
%:',4; 1
Initials ITEM NO.
1 Mayor's review 1 Council review
I. f.Gt- I
1 L t 1 l 1-0 I
I I I
Contract for Services with the Southwest King County (SWKC) Chamber for 2004
Council Admin. X
Approve at Regular Meeting
Annual Contract with SWKC Chamber is essentially the same as the 2003 Contract.
Approve as submitted
Finance Safety meeting on February 17, 2004 Move forward
Same as sponsor
$20,000
Hotel/Motel Tax Fund 101 budget
°4;,4/0)':4% :400.4.•
Action
2/23/04 Discussed at COW; forwarded to 3/1 Reg. Mtg.
70
Attachments
Proposed Contract and attachment (and Contract 03 -101 J
Finance Safety Committee minutes from February 17, 2004
Memo from TTauterbach dated 2/26/04
Contract for Services
To: City Council
From: Lucy Lauterbach
Date. February 26, 2004
Subject: Southwest King County Chamber Contract
At last week's Council meeting there was some discussion about the language in Service B in
Attachment A of the Chamber contract. Some changes were made to make it more readable
Since then, I have spoken with Nancy Damon, who is satisfied with the contract very close to
what it was last year, so the language is back to what it was in the previous year's contract.
The only word taken out is shown in the third line in strikeout:
Service B: The Chamber will serve as an information center, responding to inquiries received
locally and from around the world with regard to relocating, locating a business, demographic
information, City projects, issues, facilities and services. All inquiries will be tracked by type
and origin; fulfillment will be within ten working days.
Otherwise, all the services in Exhibit A are as they were in the 2003 contract.
CONTRACT FOR SERVICES
Contract No.
This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional
municipal code city hereinafter referred to as "the City," and Southwest King County Chamber of Commerce,
hereinafter referred to as "the Contractor," whose principal office is located at 16400 Southcenter Parkway,
Suite 210, Tukwila, Washington 98188.
WHEREAS, the City has determined the need to have certain services performed for its citizens but
does not have the manpower or expertise to perform such services, and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions, now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall
perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and
local statutes, rules and ordinances applicable to the performance of such services and the handling of any
funds used in connection therewith. The Contractor shall request and obtain prior written approval from the
City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services
rendered by quarterly billing of $5,000 each during the calendar year 2004. The total amount to be paid shall
not exceed $20,000.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within
the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing January 1, 2004 and ending December 31, 2004, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall
be considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue
of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or
otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the
Con tractor.
6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability, including attomey's fees,
arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the
Contractor, its officers, agents and employees, in performing the work required by this Agreement. With
respect to the performance of this Agreement and as to claims against the City, its officers, agents and
employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington,
the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend
and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee
of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any
damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the
damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City,
its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to
the extent of the negligence of the Contractor, its officers, agents, and employees.
7. Insurance.
A. The Contractor shall procure and maintain in full force throughout the duration of the
Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per
occurrence /aggregate for personal injury and property damage. Said policy shall name the City of Tukwila as
an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of
said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance
shall automatically result in termination of this Agreement.
B. Certificates of coverage as required by Paragraph A above shall be delivered to the City
within fifteen (15) days of execution of this Agreement.
8. Record Keening and Reporting
A. The Contractor shall maintain accounts and records, including personnel, property, financial
and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature
expended and services performed in the performance of this Agreement and other such records as may be
deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof
unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Insnections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of this
Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the
Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for
any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Contractor shall not discriminate against any employee,
applicant for employment, or any person seeking the services of the Contractor to be provided under this
Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of
any sensory, mental or physical handicap.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto
and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to
exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes
which are mutually agreed upon shall be incorporated by written amendments to this Agreement.
below.
14. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line
15. Applicable Law: Venue: Attorney's Fees. This Agreement shall be govemed by and
construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be
entitled to its attorney's fees and costs of suit.
DATED this
CITY OF TUKWILA
Mayor, Steven M. Mullet
A1 I EST/AUTIIENTICATED:
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
BY:
day of 2004.
CONTRACTOR:
Southwest King County Chamber of Commerce
BY:
Title: General Manager
Printed Name: Nancy Damon
ADDRESS:
EXHIBIT A
Southwest King County Chamber of Commerce /City of Tukwila
2004 Scope of Services Standard Services
Service A: At the City's request or on Chamber initiative, assist the City with coordinating and promoting
projects and events designed to enhance economic development. The Chamber will participate as a
committee member; provide research materials from other economic development agencies; and assist with
staffing as requested.
Service B: The Chamber will serve as an information center, responding to inquiries received locally and
from around the world with regard to relocating, locating a business, demographic information, City
projects, facilities and services. All inquiries will be tracked by type and origin; fulfillment will be within ten
working days.
Service C: The Chamber will serve as an information center, track and forward all visitor information
inquiries received locally and from around the world with regard to visitor information packet requests,
general tourism inquiries, hosting a meeting or special event, group travel leads, hotel reservations, tour
groups, etc. to Seattle Southside Visitor Services. Chamber will work with Seattle Southside Visitor
Services to develop mutually agreed upon procedures for handling referrals.
Service D: At the City's request or on Chamber initiative, assist the City in coordinating and promoting
projects and events designed to enhance support and enthusiasm and foster a spirit of community within
the City (such as a city -wide clean -up effort; encourage businesses to keep their properties clean and litter
free). The Chamber will participate as a member of the Equity and Diversity Commission.
Service E: Upon the City's request, the Chamber will assist in development, distribution, and display of
publications and promotional pieces, community profiles, maps and other items.
Service F: The Chamber will establish an Internet link between the City and Chamber web pages to better
serve relocation prospects and businesses.
Service G: Advise and assist members of Tukwila's Domestic Violence Committee and support and
coordinate with the City to promote ending domestic violence for the City of Tukwila.
Service 11: The Chamber will serve as liaison between the City and the business community with regard to
issues such as the implementation of growth management requirements, the Regional Transit Project, the
Commute Trip Reduction Law, Six -year Parks and Open Space Plan, and other major issues affecting
business.
Service I: The Chamber will assist the City with promotion and maintenance of the Highway 99 Action
Committee.
Service J: Until directed otherwise by the City, the Chamber will continue to strive to build partnerships,
between the residents, the businesses, the City, and local school districts.
Service K: The Chamber will act as a sounding board and information source for issues associated with
economic vitality; development, and other matters related to the City's economic development policies.
CAS Number: 04-035
Original Sponsor:
Timeline:
Sponsor's Summary:
Meeting .Date
3/01/04
Meeting Date
3/01/04
Oq 035
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by I Mayor's review 1 Council review
3/01/04 RT A511 ,t 1 I ,7 LH
I I
I I
TEM;;INFORMATION t
Original Agenda Date: March 1, 2004
Agenda Item Title: Approve Interlocal Agreement between the City, king County and Renton for the
Trans Valley ITS Project
Council Admin. Public Works
King County is sponsoring a grant- funded project that will provide an Intelligent
Transportation System (ITS) along the S 180' St/SW 43 St SE 176 St corridor that
traverses through Tukwila, Renton and unincorporated King County. The project will install
new traffic signal control equipment and cameras, which will then be owned by Tukwila. This
agreement defines the appropriate responsibilities as well as the long-term operation of the
ITS equipment.
Recommendations:
Sponsor: Authorize Mayor to sign Interlocal Agreement.
Committee: Forward to COW (yet 3/8 COW cancelled, so moving to 3/1/04 Regular).
Administration: Same as sponsor.
Cost Impact (if known): No Funding Obligation for Tukwila, standard maintenance on controllers after installed.
Fund Source (if known): 000.16 Street Fund for O &M
oRncovcutro
Action
Attachments
Information Memo dated February 19, 2004
Interlocal Agreement
Vicinity Map
Transportation Committee Meeting Minutes from February 23, 2004
ITEMNO.
INFORMATION MEMO
TO: Mayor Mullet
FROM: Public Works Directo (f fSl
DATE: February 19, 2004
SUBJECT: Kinv County Trans- Vallev ITS Project
Interlocal Agreement
ISSUE
Authorize the Mayor to execute an Interlocal Agreement with King County and the City of
Renton regarding the Trans Valley ITS Project.
BACKGROUND
King County is sponsoring a grant funded project that will provide an Intelligent
Transportation System (ITS) along the S 180`" St SW 43r St SE 176`" St corridor that
traverses through the Cities of Tukwila and Renton and through unincorporated King County.
The project will install new traffic signal control equipment, cameras, and other associated
equipment within Tukwila city limits that will be owned by Tukwila. The objective is to be
able to improve traffic flow through the corridor by using state -of -the -art ITS technology.
Tukwila's role does not include any financial contribution to the project, but does require
agreement to the long -term operation, maintenance and responsibility of the ITS equipment
throughout the corridor.
ANALYSIS
King County has prepared an Interlocal Agreement that defines the responsibilities of each
jurisdiction from the construction phase through long -term implementation. The agreement is
being routed for review and execution if there are no changes requested or mandated by
Tukwila.
RECOMMENDATION
Authorize the Mayor to execute an Interlocal Agreement with King County and Renton.
attachments: Interlocal Agreement
vicinity map
(m ymw RW a RW PmJam \93RWOlUtod Memo)
AGREEMENT
AMONG KING COUNTY AND THE CITIES OF RENTON AND TUKWILA
FOR THE DESIGN AND CONSTRUCTION OF
THE TRANS VALLEY CORRIDOR
INTELLIGENT TRANSPORTATION SYSTEM
THIS AGREEMENT is made and entered into by and among King County, a political
subdivision of the State of Washington, hereinafter called the "County the City of Renton,
hereinafter called "Renton and the City of Tukwila, hereinafter called "Tukwila The County,
Renton, and Tukwila are collectively referred to as the "Parties Renton and Tukwila are
collectively referred to as the "Cities."
RECITALS
A. The County has a Capital Improvement Project (CIP #400400) along the Trans Valley
corridor "Corridor for the purpose of designing and constructing the integrated traffic
signal program for the Corridor, hereinafter called the "Project
B. The Corridor is defined as starting from SE 151st Street on Petrovitsky Road and follows
along on SE 176 Street, Carr Road, SW 43 Street, and onto S 180 Street where it ends
at Southcenter Parkway. Portions of the Corridor are located in Renton, Tukwila, and
unincorporated King County.
C. Tukwila, Renton, and the County own traffic signals and related equipment along the
Corridor. All additional equipment provided by the County as part of the Project will be
owned by the party with jurisdiction
D. The Parties agree that the construction of the Project would optimize the use of existing
signals and turn lanes along the Corridor.
E. It is in the best interest of the Cities for the County to implement the Project.
NOW, THEREFORE, the Parties hereby covenant and agree as follows:
AGREEMENT
1. SCOPE OF WORK
The Project's scope of work includes the following: design and construction of ITS
(Intelligent Transportation System) solutions to reduce existing corridor delays and improve
incident management for the Corridor. The solutions include the following specific design
requirements:
Install Eagle M -50 controllers or controller with equivalent software throughout the
Corridor.
All controllers within each jurisdiction will communicate over a fiber bundle owned by
1
that agency, separate from other agencies' controllers, back to the communication hub.
All equipment will be routed to the County's central system server, located within the
King County Traffic Control Center (TCC), to allow for advanced traffic management
along the Corridor, i.e.: Traffic Responsive and Adaptive Traffic Control.
Equipment within the Corridor communication hub will allow Renton to reroute Renton
owned controllers to the Renton Traffic Management Center (TMC) via fiber optic cable
installed along Oaksdale Avenue.
Equipment within the Corridor communication hub will allow Tukwila to reroute
Tukwila owned controllers to the Tukwila Traffic Management Center (TMC) via fiber
optic cable installed along Andover Park East.
Arterial and intersection surveillance installed using video cameras and loop detectors.
Transit Priority Request (TPR) equipment will be installed at two intersections within
Tukwila to allow transit signal priority to be offered.
Design of the project will provide each agency the ability to control the network
remotely.
Renton and Tukwila will receive Actra workstations.
Tukwila will be given access to the County's regional TPR server
2. COUNTY RESPONSIBILITIES
2.1 The County is the lead agency for the Project and is the lead agency with regard to
design, right -of -way acquisition, construction, NEPA review, permitting, ISTEA
funding and all other matters pertinent to the accomplishment of the Scope of Work.
The Cities shall provide all necessary permits for that portion of the Project within
their jurisdiction. It is desirable to have necessary permits issued at no cost to the
County.
2.1.1 The County will provide 30 60 and 90% plans and specifications to the
Cities for review. The Cities will provide written comments, if any, to the
County within fourteen days after the Cities receive the plans and
specifications.
2.1.2 The final design shall be mutually agreed upon by the Parties.
2.2 The County shall be responsible for all costs associated with the Project, subject to
Renton's $50,000 commitment as described in Section 3.3.
2.3 The County shall be responsible for coordinating the public information and involvement
process and shall meet with the Cities to develop the Public Involvement Plan. The Cities
shall be given the opportunity to attend and participate in any public meetings.
2.4 The Parties shall appoint a contact person or persons to act as a liaison for the Project.
These contact persons will meet on an "as needed" basis to serve as a coordination body
among the Parties.
2.5 The final acceptance of the Project shall be by the County after review and approval by
2
the Cities.
2.6 The schedule for the Project shall be mutually agreed upon by the Parties.
2.7 Training shall be provided by the County to the Cities for the signal controllers and
cabinets installed with this Project.
2.8 Training shall be provided by the County to Tukwila for the Transit Priority Request
equipment installed with this Project.
3. RENTON RESPONSIBILITIES
3.1 Renton shall provide written comments, if any, to the County within fourteen days
after Renton receives the plans and specifications that affect the portion of the Project
within Renton. The County Road Engineer and the Renton City Manager shall make
the final determination whether any changes shall be made, if feasible.
3.2 Renton hereby grants the County right of entry into the corporate limits of Renton for
the purpose of performing any and all tasks necessary to complete the Project.
3.3 Renton shall commit $50,000 for design and construction of the Project.
3.3.1 The County will bill Renton for the $50,000 commitment upon approval of
this Agreement.
3.3.2 Renton shall pay the County within thirty days of receiving the invoice.
3.4 As an alternative to the $50,000 commitment from Section 3.3, Renton has the option
to construct Renton's own project to provide the installation of fiber optic cable
between the Renton TMC and the Trans Valley ITS Corridor "Renton Project All
costs associated with the Renton Project, whether or not in excess of $50,000, shall be
the full responsibility of Renton.
4. TUKWILA RESPONSIBILITIES
4.1 Tukwila shall provide written comments, if any, to the County within fourteen days
after Tukwila receives the plans and specifications that affect the portion of the
Project within Tukwila. The County Road Engineer and the Tukwila City Engineer
shall make the final determination whether any changes shall be made, if feasible.
4.2 Tukwila hereby grants the County right of entry into the corporate limits of Tukwila
for the purpose of performing any and all tasks necessary to complete the Project.
Right of entry is contingent upon City of Tukwila approval of site specific traffic
control plans prior to construction. Changes or modifications (of a significant nature)
to the construction plans or approved traffic control shall be approved by Tukwila
prior to construction.
3
4.3 Tukwila shall design and construct Tukwila's own Green River Interconnect project
"Tukwila Project that installs fiber optic cable on S 180 Street between
Southcenter Parkway and Oaksdale Avenue; on S Carr Road between 106 Ave S
and SR 515; and on SR 515 between Carr Road and Benson Road S. Tukwila shall
complete the Green River Interconnect project no later than July 1st 2004. All costs
associated with the Tukwila Project shall be the full responsibility of Tukwila.
5. CONSTRUCTION CONTRACT BIDDING
5.1 The County shall prepare the contract bid documents.
5.2 The County shall advertise the contract in the official legal publication for the County
and, if necessary, other newspapers to provide the widest possible coverage
commensurate with the size of the Project. The Cities will be responsible for
additional notification, such as door -to -door flyers.
5.3 The County will provide to the Cities two copies of the plans and specifications
advertised for the contract.
5.4 The County will open the bids, which is typically three weeks after the Project is
advertised. The Cities are invited to attend the opening of the bids.
5.5 The County will tabulate the bids. The County shall provide a dated, verified copy of
the bid tabulations to the Cities. The bid tabulations will identify the estimated
construction, inspection and overhead cost, based upon the lowest responsible bid.
5.6 The County shall award the contract to the lowest responsible bidder for the Project,
subject to applicable laws and regulations.
6. CONSTRUCTION CONTRACT ADMINISTRATION
6.1 The County shall provide the necessary engineering, administrative, inspection, and
clerical services necessary for the execution of the Project. In providing such services
within the Cities, the County Road Engineer may exercise all the powers and perform
all the duties vested by law in the City Engineer or other City officer or department
charged with street administration.
6.2 The Cities may furnish an inspector at the Cities' expense to insure proper
compliance with requirements during the construction of the Project. The Cities'
inspectors shall advise the County of any deficiencies noted. The Cities' inspectors
shall not communicate directly with or instruct the contractor directly on any matters
regarding contract performance.
6.3 The County will at all times keep the Cities advised as to the progress of the Project
and shall not order or approve any changes in the approved project design which
4
7. DURATION /TERMINATION
7.1 This Agreement shall remain in effect until final acceptance of the Project and
payment by Renton of all monies due from Renton to the County or, if Renton so
elects, construction of the Renton Project, and construction of the Tukwila
Project, subject to the early termination provisions in Section 7.2 and 7.3.
7.2 If expected or actual funding from sources other than the Cities and the County is
withdrawn, reduced or limited in any way prior to the completion of the Project,
any Party may, with thirty (30) days written notice to the other Parties, terminate
this Agreement.
7.3 In the event of termination prior to completion of the Project:
2) Termination costs payable shall not exceed the actual costs incurred as a result of
termination of the Project.
3) The other Parties shall be released from any further obligations under the
Agreement.
8. DISPUTE RESOLUTION
In the event of a dispute between the Parties regarding this Agreement, the Parties shall
attempt to resolve the matter informally. If the Parties are unable to resolve the matter
informally within thirty (30) days, the matter shall be decided by the Director of the King
County Road Services Division.
9. LIABILITY
substantially change the nature of the portion of the Project within the Cities, or its
basic design, unless the County first obtains the written approval of such changes
from the affected City.
1) All direct and indirect phasing -out costs shall be paid by the Party requesting
termination.
Washington State law shall govem the respective liabilities of the Parties to this Agreement for
any loss due to property damage or injury to persons arising out of activities conducted pursuant
to this Agreement.
10. OTHER PROVISIONS
10.1 The Parties agree to negotiate a separate agreement for the operation and
maintenance of the ITS within the Corridor.
5
10.2 The County shall be deemed an independent contractor for all purposes and the
employees of the County, or any of its contractors, subcontractors and their
employees shall not in any manner be deemed to be employees or agents of the
Cities.
10.3 Nothing contained herein is intended to, or shall be construed to, create any rights
in any person or entity not a signatory to this Agreement, or to form the basis for
any liability on the part of the Cities, the County, or their officials, employees,
agents or representatives, to any person or entity not a signatory to this
Agreement.
10.4 Waiver of any breach of any provision of this Agreement shall not be deemed to
be a waiver of any prior or subsequent breach and shall not be construed to be a
modification of the terms of this Agreement.
10.5 Each Party shall retain ownership and usual maintenance responsibility for the
road, drainage system, signs, sidewalk and other property within its jurisdiction.
10.6 The headings in this Agreement are for convenience only and do not in any way
limit or amplify the provisions of this Agreement.
10.7 If any provision of this Agreement shall be held invalid, the remainder of the
Agreement shall not be affected thereby if such remainder would then continue to
serve the purposes and objectives of the Parties.
10.8 This Agreement contains the entire agreement of the Parties and any
representations or understandings, whether oral or written, not incorporated herein
are excluded.
10.9 This Agreement may be amended only by an instrument in writing, duly executed
by all Parties.
IN WITNESS WHEREOF, the Parties have executed this Agreement effective as of the
date last signed below.
CITY OF RENTON CITY OF TUKWILA
Title: Title:
Date Date
6
APPROVED AS TO FORM: APPROVED AS TO FORM:
City Attorney City Attomey
KING COUNTY
Director,
King County Department of Transportation
Date
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
Vicinity Map
Transportation Committee
February 23, 2003
Present: Joan Hernandez, Chair; Joe Duffle, Pam Carter
Bob Giberson, Robin Tischmak, Cyndy Knighton, Steve Lancaster, Gail Labanara,
Frank Iriarte, Jon Harrison, Lucy Lauterbach; Jack Latteman- Metro; Sue Carlson
1. Metro Draft Route Changes Jack Latteman from Metro explained that Metro is investigating the
possibility of changing two routes that go through Tukwila. This is being done in response to requests
from employees in Tukwila who want to take the bus without going to downtown Seattle first. The
portion of Route 39 that brought riders to Tukwila from Rainier Beach midday had very low ridership,
and will be dropped and replaced by Route 126 that would (during peak hours) go the local route from
Rainier Beach to East Marginal Way, 42 Ave S and eventually Strander Blvd and the Sounder
Station. There could be a new shelter at S. 140/42" Over time, bus service to the Sounder Station
will increase as ridership and trips per day on rail increase. Pam said it would be good to notify nearby
citizens of the new service. The Hazelnut could be useful there, as the service is slated to change in
September. Jack said any formal comments the City had could be given to him in March, though the
formal comment period is over. Information.
2. ACC Interlocal Agreement The ACC Technical Committee of City Managers, Administrators
and others has worked on crafting a new Interlocal, which the Executive Committee of ACC approved.
Some of the changes in the new interlocal are that it increases avenues of communication; adds more
non elected city manager or chief administrative officers to the Executive Committee (though each city
still only has one vote); and replaces the Technical Committee with an Administrative Committee that
will provide recommendations to the Executive Committee. Language was added to require ACC to
develop a mitigation proposal that would meet the needs of the parties and encourages meeting with
the Port to seek to minimize impact upon the ACC communities. Pam approved the increased channels
of information. The Committee recommended some editing improvements, and recommended the
Agreement to that evening's meeting. Recommend Agreement to 2/23 COW.
3. Southcenter Parkway Extension Robin explained they had some federal and TIB funding for
designing Southcenter Parkway south of S. 180` They asked for proposals and received 16 proposals.
They rated the nine best of those, and chose David Evans and Associates highest. Sue Carlson said she
wanted to be in on the contract negotiations for him. Segale proposes to move the road south of S.
180 toward the hillside, thereby saving more land for development. The design proposal is from S.
180` to the City limits and Segale will work on eventually extending that to S. 200 According to
Sue, Segale will donate the ROW to the City for the road improvements. Negotiate contract: bring
selection and contract to both Transnortation and COW March 8
4. King County Trans Valley ITS Interlocal The County is putting in Intelligent Transportation
System (ITS) components on S. 180` eastward to Renton. Though Tukwila does not contribute money
to this project, we will install some previously planned fiber optic cable, and extend it into Renton. The
Green River Interconnect project will put in fiber optic cable between Southcenter Parkway and
Oaksdale, on S. Carr between 106` -SR 515 and on 515 between Carr and Benson Highway. The
County will buy new controllers that will fit with our own system which we can use. Recommend
Interlocal to COW and Regular Meeting.
COUNCIL AGENDA SYNOPSIS
Initials
1 Meeting Date Prepared by 1 Mayor's review 1 Council review 1
I 3/1/04 LL I ,t,z1.- I (7LH I
I I I I
I I I I
I I I I
ITEM INFORMATION
CAS Number: 04-005 I Original Agenda Date: 1 /20/04
Agenda Item Title: Discussion of Library issues
I Original Sponsor: Council Admin.
I Timeline:
Sponsor's Summary: Discuss what the City consensus is for negotiating with the Library Board
regarding library issues in Tukwila.
Recommendations:
Sponsor: Discuss issue; reach resolution
Committee: N/A
Administration: Same as sponsor
Cost Impact (if
knnirynl•
Fund Source (if known)
1 Meeting Date 1
3/1/04
Meeting Date
3/1/04
3/1/04
3/1/04
3/1/04
ITEM No.
RECORD OF COUNCIL ACTION
Action
APPENDICES
Attachments
Memo from L Lauterbach dated 2/25/04
1991 Library Interlocal Agreement
Letter sent to Library Board dated 2/17/04
CA&P committee minutes dated 2/24/04
To: City Council
From. Lucy Lauterbach
Date: February 25, 2004
Subject: Discussion About Library Issues
Four people are going to the Library Board meeting Wednesday, March 3' The Mayor, Jim
Haggerton, Dennis Robertson and Steve Schneider will represent the City. A copy of the letter
sent to the Library Board members is included in this packet.
One of the issues to discuss is whether the City wants to insist the Library Board change Tukwila
Library back to a regular library, and if that should include staffing at the level in the 1991
library interlocal. In 1991 the Library was open 34 hours a week (closed Fridays and Sundays).
Before the recent changes it had been open about 36 hours a week. It is now open fewer than 20
hours /week.
Another issue is what the City's bottom line is for negotiating. If the Library system refuses to
change, is the City willing to put out a vote and encourage people to vote to withdraw from the
Library system?
Finally, would it be enough to convince the Board to change the Library back to be a general
service library, and we could work to help them advertise its presence?
One of the issues Mr. Ptacek has brought up before is the low use of the Tukwila Library. By
that, he means low circulation of checked out books and movies rather than how many people
went in there to read magazines or work on computers or research information. One of the issues
those who patronize that library have brought up is the quality of the collection there was old and
dusty, with not many appealing books the general public would be interested in.
There is a wide range of what you can choose to accept. It should be a consensus among all of
you what you will work toward, and what you will finally accept.
Apix
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4 t t
r CE"RTIFICATIOiN
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City Clerk
INTERLOCAL GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
TUKWILA AND THE KING COUNTY RURAL LIBRARY DISTRICT
THIS AGREEMENT is dated the 19th day of December 1991, and is entered into by and
between King County Rural library District, hereinafter refs -red to as the "District", and the
City of Tukwila, hereinafter called the "City":
WHEREAS, the City owns the building housing the Tukwila Library, at 14475 59th Avenue
South, and
WHEREAS, the District owns the building housing the Foster Library, at 4205 South 142nd,
and
WHEREAS, the City currently pays an annual contract fee to the District for provision of
library services within the City, and
WHEREAS, the City by Ordinance No. 1619 will initiate the process for annexation of the
City into the District pursuant to Section 27.12.360, RCW, and
WHEREAS, the District will not readiia any direct tax revenue for operation of the libraries
and provision of library services until the 1993 calendar year, and
WHEREAS, the City and the District desire to make provisions for continued funding of
library operations during the calendar year 1992, now, therefore, the parties agree as follows:
1. The District will continue to assume maintenance and utility costs for the Tukwila and
Foster Libraries in 1992.
2. The District will hold the City's 1992 contract at the 1991 fee level of $564,021.
3. The District recognizes the importance of neighborhood libraries to the City of Tukwila
and consequently agrees to maintain library services at both the Foster and Tukwila libraries.
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4. The District agrees that if the City chooses to annex to the District, the District will be
responsible and pay for the construction and all related costs of at least a 5,000 square foot
library expandable to 7,500 square feet, including furnishings and materials and appropriate
surface parking exclusively for library patrons, and an anticipated completion date in early
1995 (replaces existing Foster branch). This will be a full service library which will have
maximum hours, programs and services commensurate with similar sized libraries
5. The Tukwila Library at 14475 59th Avenue South will be rnair twined at a minimum of
current service levels.
6. The District will provide or pay up to $400,000 for suitable land (the site) for the structure
and parking with the requirements that:
a) the site be chosen jointly by the City and the District and will have convenient access
.with good visibility.
b) the design and construction will be consistent with the standards of current District
building projects and be in keeping with the desired neighborhood concept.
7. The City shall be the designated SEPA lead agency for all SEPA reviews.
8. Arty off -site public improvements such as street, sidewalk, storm drainage and /or utility
modifications as may be required as a result of the construction of the library shall be paid
for by the District.
9. All on -site work and improvements, such as site preparation, grading, landscaping, shall
be paid for by the District.
10. The City by its Mayor shall designate City administration personnel to participate in the
District's design review process for the library, and to act as coordinator with the District
during the planning, design and construction processes.
11. The District will continue to reimburse the City for the library's portion of maintenance
and utility costs for the library's portion of the existing Tukwila Library building at 14475
59th Avenue South. District will pay $1 per year for an annual lease.
V 1 isit 4g
12. If the City chooses to annex to the District, then within 60 days of the date of certification
of the results of the annexation election, City and District by a supplemental interlocal
governmental agreement shall either supplement or amend this agreement to more
spedficaliy set forth the terms and conditic.ns relative to the Matters set forth in Paragraphs 1
through 11 above.
General Recitals
1. This agreement is to define the rights and obligations of the parties in the event
annexation of the City to the District is approved at a special elector: to be held prior to May
26,1992. Included in the purposes of this agreement is the provision for continued funding
by the City of library services within the City during the period between January 1, 1992 and
December 31, 1992. If annexation to the District is not approved at said election, this
agreement shall be of no further force or effect.
2. Should annexation to the Library District fail to pass, and the City chooses to continue to
contract with the Library District for services, it is understood that
a) The contract rate for library services for the calendar year commencing January 1,
1993 will be according to the phase -in formula, and
b) The contract rate for library services for the calendar year commencing January 1,
1994 and for calendar years thereafter will be 100 percent of the hill comparable rate
assessed taxpayers in the King County Rural Library District.
3. In the event the City chooses to appoint a Tukwila Library Board of Trustees during any
time period when the City is annexed to the District, the District shall regularly solicit input
from the Board on issues relating to all aspects of library services and facilities for the
residents of Tukwila.
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6200 Southcenter Boulevard Tukwila, Washington 98188 Steven M. Mullet, Mayor
Judge Richard Eadie, President
KCLS Board Members
960 Newport Way NW
Issaquah, WA 98027
Dear Judge Eadie and Library Board Members:
February 17, 2004
Subject: Apparent Violation of Interlocal Agreement Between KCLS and City of Tukwila
The Tukwila City Council would appreciate your help in clearing up an apparent communication
problem. Based on the January 2004 KCLS Director's Report, we understand that KCLS
views the problems regarding the recent change at the Tukwila Library to be one of the poor
community communication. The Director's report stated that "KCLS could and should do a
better job of informing the public of our intentions" concerning the Tukwila Library.
Kuwcve.; from`outrside thelsrgue is potentihliy much more serious. It appears to 1 ukwiIa fit
KCLS unilaterally decided to change the service level at the Tukwila Library, and that they did
so in violation of a signed interlocal agreement between Tukwila and KCLS.
Attachment `A' of this letter is a copy of the 1991 interlocal agreement signed by Tukwila and
Bill Ptacek, Director of KCLS. The City of Tukwila agreed to support the annexation into KCLS
in 1991 if a new library was built (now the Foster Library) and if KCLS agreed that:
"The Tukwila Library at 14475 59` Ave. South would be maintained at a minimum of
the current service levels."
The City of Tukwila went on to encourage its citizens to vote for the annexation because of the
promises to build the new library and to continue the Tukwila Library at the existing service
levels. The 1991 service levels for the Tukwila library included full -time librarians, a complete
collection for all ages, reference material and programs for all ages and 34 hours per week of
operation.
Late in 2003, much to the surprise of the Tukwila City Council, KCLS suddenly changed the
Tukwila library into a children's only Library operating 20 hours per week. There had been no
communication with or agreement from the Tukwila City Council, the only agency that can
authorize a change in a city interlocal agreement. The City now has citizens asking us to charge
KCLS with a violation of a signed interlocal agreement.
Phone: 206- 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us
Citizens have also asked us to point out to you that the argument the Tukwila Library was
inefficient carries little weight because
Sincerely,
a. KCLS has never promoted or advertised the presence of the Tukwila Library to
attract more patronage, and in fact has neglected improvements to that Library's
circulation materials for many years.
b. The Tukwila tax base generates approximately $1.9 million per year for KCLS.
c. KCLS spent less than $1 2 million in 2003 on both Tukwila libraries.
d. Tukwila is considering a major business park annexation this year that is
projected to raise Tukwila property values by approximately 40 potentially
generating over $2.6 million per year for KCLS.
The City of Tukwila considers its promises to citizens to be serious commitments, even when
they are twelve -year old promises. It also considers signed interlocals between jurisdictions to be
contracts requiring both parties' agreement to changes.
There is a general public distrust of governments and sadly, actions such as this can further that
distrust. Our goals would be to end any miscommunications between your Board and our
Council and have the Tukwila Library returned to the agreed upon "1991 service levels We
have always been enthusiastic supporters of the King County Library System and would be more
th wllling to work With KCLS to improve triETUMIla Library bmldmg and the public's
awareness and use of the library.
We would like to work with you to clear this matter up as soon as possible. Together we can
work out a resolution that will satisfy both Tukwila and KCLS. Contact the Council President at
(206) 244 -7846 or iimhavg(Thcomcast.net to set up a meeting.
T Ha n
ty cil President
cc: Acting City Administrator Rhonda Berry
Tukwila City Council
Steve Mullet
Mayor
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Community and Parks Committee
February 24, 2004
Present: Pam Linder, Chair; Joe Duffle, Jim Haggerton
Bruce Fletcher, Rhonda Berry, Lucy Lauterbach; citizens Carol and Ken Watson,
Charlotte Doty
1. Grandmother's Hill Grant Several people and groups worked together to get funding for
Grandmother's Hill, and succeeded enough to buy 8 of the 10 acres of the property. The actual
sale of the property should take place around March 5` Bruce said the next step is to work
toward getting grants to develop the park into a passive park. He had an artist drawing of what
that could be, with some paths leading to viewpoints at the top of the hill. The citizens who came
were concerned about how opening the park would affect them. They live at the top of Poverty
Hill adjacent to the park, and have seen motorbikes and kids running without a care through their
property and on to the park property. They advocated having a fence and maybe a buffer of trees
to block some of the noise and commotion from park users from them. Bruce said he would meet
with residents about their concerns some time in the future. The $200,000 grant application they
would make would require a 100% match, but the match could come from other grants and not
from city funds. Recommend grant approval reauest to Council.
2. Fourth Ouarter Reports Pam had several questions on issues, especially from DCD, as she
has not been on this committee for two years. Pam asked for a copy of the letter Parks
Maintenance sent asking for businesses to support the Adopt a Flower Basket program. She
asked that an update on the Macadam wetland plans be sent to Council. Asking about Jesse
Richardson's leaving, Bruce said they were very sorry to lose her, but that so far they've lost
several good people but have been able to replace them with other very good people, which he
hoped they could do again. Her position will be changed, as she did both facilities and youth
program management. Now another rec person will take up facilities, and a new person will be
hired to be the youth manager. Bruce said he hoped to fill the position from within his staff.
Park issues will be discussed at the first Community and Parks meeting of each month. Finally,
Pam thought there were truck tire tracks through Cascade View Park. Bruce said he hadn't
noticed them when he was there today, but he would check.
The Committee talked about losing Route 124 though Allentown this September. Steve
Lancaster came over to see if he could answer DCD questions, but Pam's questions were
extensive, and they decided to meet together to go over her questions. Information.
3. Tukwila Library Jim explained that he and other city officials will go to the King County
Library Board meeting next week. He prefers that the Council reach a consensus on a negotiating
position the City representatives can take to the Board. Jim said he prefers the City negotiate for
returning to the 36 hours of service provided in the 1991 interlocal. There is always an option, he
said, for the City to encourage its populace to vote to withdraw from the Library System if there
were another alternative. Recommend discussion to COW.
(>5t Committee chair approval