HomeMy WebLinkAboutReg 2004-04-19 COMPLETE AGENDA PACKET Tukwila City Council Agenda
.:. REGULAR MEETING
~ _'4
Steven M. Mullet, Mayor Councilmembers: · Pam Carter · Joe Duffie
Rhonda Berry, City Administrator · Dave Fenton · Joan Hernandez
~ Jim Haggerton, Council President · Pamela Linder · Dennis Robertson
Monday, April 19, 2004; 7 PM ·Ord #2043 · Res #1549
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
2. INTRODUCTION OF Joshua Vivet, Police Officer, Police Department
NEW EMPLOYEES Alfred Spears, Fleet Technidan, Public Works Department
3. CITIZEN At this time, you are invited to comment on items not included on this
COMMENT/ agenda. To comment on an item listed on this agenda, please save
CORRESPONDENCE your comments until the issue is presented for discussion.
4. CONSENT AGENDA a. Approval of Minutes: April 5, 2004 (Regular); April 12, 2004 (Special)
i b. Approval of Vouchers.
5. BID AWARD Award a contract to Pride Electric, Inc., in the mount of
$67,347.20, for the Emergency Operations Center Generator
Installation project (refer to 4112/04 COW packet).
6. UNFINISHED a. Approval of reclassification of Public Works Coordinator
BUSINESS position to Assistant Director (with a working title of Deputy
: Public Works Director) (refer to 4112104 COWpacket).
b. Approval of an easement and acquisition of property in the
amount of $60,000.00, from Jerry Wheaton, for the
construction of a sanitary sewer lift station to serve the Foster
Point neighborhood (refer to 4112104 COW packet).
c. Authorize Mayor to sign an extension to AG 02-013, agreeing
to indefinitely extend the interlocal agreement for tourism and
marketing services between the cities of Tukwila and SeaTac.
7. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
8. MISCELLANEOUS
9. EXECUTIVE SESSION -Potential Litigation, Pursuant to RCW 42.30.110(1)(i) (30 minutes)
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are availabl~ at public hearings with advance notice by calling the
City Clerk's office 206-433-1800/TDD 206-248-2933. This notice is available at www.ci.Tukwila.wa.us,
and also in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
O COLS i?CIL AGENDA SE ,'OPSIS
............... Init. ids ITEM NO.
Meeting Date Prepared by Mayor's review Cou.,ncil review
4/12/04 TP~"r~ ~ ~L-~
4/19/04-- C-~v- ~l,~, ,_.3
~, ·
CAS Number: 04-050 Original Agenda Date: April 12, 2004
Agenda Item Title: Bid Award for Emergency Operations Center- Generater Installation Project
Original Sponsor: Council Admin. Public Works
Timeline:
Sponsor's Summary: The Golf and Park Maintenance Building has been slated to be the Emergency Operation
Center. A previously purchased 60 kW generator needs to be installed to support this function.
The project was advertised on February 11 and four bids were received and opened on March
11, 2004. The low bid of $67,347.20 was from Pride Electric, Inc., who performs quality work
in a timely fashion.
Recommendations:
Sponsor: Award contract to Pride Electric, Inc.
Committee: Recommend to COW and then Regular Council to award contract to Pride Electric.
Administration: Same as Sponsor
Cost Impact (if known): $67,347.20
Fund Source (if known): 303 Facilities
Meeting Date Action
4/12/04 (X)W meeting; discussion held; consensus existed to forward t4qe item to
the 04-19-04.meeting for consideration/action.
Meeting Date Attachments
4/12/04 Information Memo dated March 24, 2.004
Bid Tabulation
Utilities Committee Meeting Minutes from April 6, 2004"
4/19/04 No attachmonts.
.................... Initials .............. ITEM 2VO.
Prepared by Council review
Meeting Date JM~~I'F eview
04/12/04 ,.fl~L ~J ,
04/19/04 ' ~_~v~ ~ ~` ~,
CAS Number: 04-047 I Original Agenda Date: April 12, 2004
Agenda Item Title: Reclassification of Public Works Coordinator to Deputy Public Works Director
Original Sponsor: Council Admin. Public Works
Timeline:
Sponsor's Summa-y: Due to increased workload including managing the Business Services Division of
Public Works, Personnel has conducted an analysis and has recommended that the
Public Works Coordinator position be reclassified to a working title of Deputy Public
Works Director.
Recommendations:
Sponsor: Approve reclassification.
Committee: Forward to COW and then on to Regular for approval of reclassification.
Admini~ation: Same as Sponsor.
Cost Impact (if known): $7,000.00
Fund Source (if known): General 000.13 Public Works Administration
Meeting Date Action
04/12/04 O0W meeting: discussion held; consensus existed to forward · the item to
the 04-19-04 meeting for ~onsideration/action.
.M_ee#ng Date Attachments
04/12/04 Mere, o from Mayor dated March 31, 2004
Classification Description of Deputy Public Works Di~'ector
Finance and Safety Committee Meeting Minutes from April 5, 2004
04/19/04 No attaohm~nts.
.............. · ,' [TEMNO.
Prepared by Mayor's review Coun?il r ,eview
Meeting Date MC~c[ ~
4/12/04 ~) ~ ~ ~-J~,
4119104 ,
CAS Number: 04-051 I Original Agenda Date: April 12, 2004
Agenda Item Title: Foster Point Sewer Lift Station - Easement & Acquisition of Wheaten Property
Original Sponsor: Council Admin. Public Works
Timeline:
Sponsor's Summary: The City needs to acquire 1,200 square feet of property outside the right-of-way for
construction of a sanitary sewer lift station to serve the Foster Point neighborhood. The station
needs to be located near the Foster Point Bridge and the Wheaten property is the best location.
Staffnegotiated the purchase of the property for $60,000 to avoid condemnation and the
possibility of delaying the project up to six months.
Recommendations:
Sponsor: Authorize Mayor to sign the easement and purchase agreement for the Wheaten property.
Committee: Forward to COW and then to Regular Council for Mayor to sign Wheaten agreement.
Administration: Same as Sponsor.
Cost Impact (if known): $60,000.00
Fund Source (if known): 403 Sewer Fund (pg. 97 2004 CIP)
Meeting Date Action
4/12/04 COW meeting; discussion held; consensus existed to forward the item to
the 04~1.9-04 meeting for consideration/action.
Attachments
Meeting Date
4/12/04 Information Memo dated March 24, 2004
Agreement and Easement for the Sewer Lift Station
Map of Foster Point Neighborhood
Utility Cmte meeting minutes-April 6, 2004 . . .
4/19/04 No attachments.
CAS Number: 04-055 COUNCIL AGENDA SYNOPSIS
~ ......................... Initials ....................... I~NO.
i MeetingDate Preparedby Mayo~'sreview
4/19/04
·
Agenda Item Title: Motion to extend term of Interlocal Agreement with City of SeaTae for Tourism program
Original Sponsor: Council Adrnin. X
Timeline: Approve at April 19, 2004 Regular meeting
Sponsor's Summary: The City of SeaTac has agreed to extend the three year agreement indefinitely for Joint
Tourism and Marketing effort.
Recommendations:
Sponsor: Authorize Mayor to sign contract extension
Committee: N/A
Administration: Same as sponsor
Cost Impact (if known): N/A
Fund Source (iflmown): N/A
Meeting Date Action
4/19/04
Meeting Date I Attachments
4/19/04 Staff report from Alan Doerschel
Copy of Original Agreement
SeaTac Request for Action Document
City of SeaTac Agreement Extension
~ukwila Hotel/Motel Lodging Tax Committee meeting on March 22, 2004
OCity of Tukwila '
6200 $outhcenter Boulevard ~ T~kwila, Washington 98188
MEMORANDUM
To: Tukwila City Council
From: Alan R. Doerschel
Date: April 13, 2004
Subject: Tourism Agreement with City of SeaTac
The City of SeaTac, as well as their Lodging Tax Committee and Tukwila's Lodging
Tax Committee, have all agreed that the agreement should be continued indefinitely.
With an option by either party to exit the agreement each year, there is no need to
limit the contract extension.
Ali that is needed is to allow the Mayor to sign the extension agreement.
Finance Department
'-. INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES
BETWEEN THE CITY OF TUKWILA AND THE CITY OF SEATAC
This Interlocal Agreement, made ~nd entered into this January 31 , 2002, by and
between the City of Tukwila, a municipal corporation, hereinafter called Tukwila and the City of
SeaTac, a municipal corporation, here'nafter called SeaTac.
RECITALS
WHEREAS, SeaTaC desires to purchase professional tourism & marketing serVices for
the purpose of increasing awareness of SeaTac and the surrounding area as a tourist
destination;
WHEREAS, Tukwila is willing to expand the scope of its existing tourism and marketing
serVices to include SeaTac;
WHEREAS, it is agreed that the most desirable arrangement for conducting this operation
is an Interlocal Agreement;
NOW THEREFORE, for the reasons recited above, and in consideration of the mutual
covenar~{s~contained in this agreement, the parties agree as follows:
SECTION ONE.
SCOPE AND DESCRIPTION
Pursuant to Chapter 39.34 RCW, Tukwila and SeaTac agree to jointly provide Tourism
and Marketing services for the combined cities beginning February 1, 2002. This Intertocal
Agreement shall be conducted under the program title of Seattle's Southside Visitor Services
(SSVS) from a place of service at 16400 Southcenter Parkway, City of Tukwila, County of King,
and State of Washington. Services include but are not limited to providing comprehensive visitor
information serVices to tourists and facilitating input from area tourism businesses for the
purpose of developing, implementing and evaluating an annual marketing and media Plans. The
marketing and media plans includes budget information, implementation schedule and
evaluation strategies. Tukwila is designated as Administrator responsible for administering this
joint agreement.
SECTION TWO.
CONTRIBUTIONS
Basic Operational Expenses: Tukwila and SeaTac will.share basic operational
expenses for the SSVS. The basic operational expenses shall be based on a valuation derived
from the final Tukwila Tourism & Marketing Budget. SeaTac's contribution for the first year's
(eleven months) basic operational expenses is valued at ONE HUNDRED AND FOUR
THOUSAND FIVE HUNDRED DOLLARS ($104,500) to be paid to Tukwila in eleven equal
payments of NINE THOUSAND AND FIVE HUNDRED DOLLARS ($9,500). SeaTac will pay
Tukwila at the beginning of each month beginning February 2002. The basic annual operational
cost contribution for SeaTac for 2003 and subsequent years will be determined annuallv d.urin.cl
the budget process. "
Joint Media Campaign: Tukwila will implement a mutually agreed upon annual media
campaign. Tukwila and SeaTac will share media campaign expenses equally for the SSVS.
SeaTac will reimburse Tukwila for 50% of all media campaign commitments for the duration of
the Intedocal Agreement. Tukwila will invoice SeaTa_c_.50% of actual media commitments
incurred at the end of each month.
Joint Special Projects: Tukwila will implement mutually agreed upon supplemental
marketing activities (special projects). Tukwila and SeaTac will share special project expenses
equally. SeaTac will reimburse Tukwila for 50% of all special project commitments for the
duration of the Interlocal Agreement. Tukwila will keep expense records of all special projects
(including but not limited to web site development, printed materials, professional creative
services, and direct mail campaigns). Tukwila will invoice SeaTac 50% of actual special projects
commitments incurred at the end of each month.
SeaTac Specific Projects: SeaTac will implement SeaTac specific projects. SeaTac will
manage and assume 100% finanCial responsibility for all SeaTac specific projects. At such time
as SeaTac and Tukwila mutually agree, Tukwila may advise or assist SeaTac regarding SeaTac
specific projects.
SECTION THREE.
CONDUCT OF INTERLOCAL AGREEMENT
Tukwila shall have following responsibilities as administrator of this InterloCal Agreement.
Tukwila will:
(a) conduct, manage, operate, and arrange all the business affairs of the tourism and
marketing services, to hire other employees needed to carry on the business, determine
the wages and make contracts with the employees, enter into other contracts in the name
of and for the SSVS, and in general do anything ordinarily done by the manager of a
business
(b) facilitate the involvement of SeaTac tourism businesses into the existing Tukwila Tourism
Networking Committee and hereafter the committee will be known as Seattle's Southside
Tourism Networking Committee for the purposes of creating awareness, support and
participating in SSVS various marketing activities
(c) regularly attend SeaTac's Hotel Motel Tax Advisory Committee meeting
(d) coordinate joint SeaTac and Tukwila Lodging Tax AdvisOry Board meetings (at least but
not limited to two times annually)
(e) prepare and implement annually approved marketing and media plans by the Tukwila
Lodging Tax Advisory Board and SeaTac Hotel Motel Tax Advisory Committee and the
Tukwila and SeaTac City Councils.
(f) prepare and submit quarterly outcome reports to the Tukwila Lodging Tax Advisory Board
January 17, 2002 Page 2
and SeaTac Hotel Motel Tax Advisory Committee
(g) select subcontractors and vendors
(h) ascertain creative production (typed layouts, type specs, mechanical assembly)
Such authority may be increased or decreased from time to time on mutual written
agreement of the cities.
SECTION FOUR.
RECORDS AND ACCOUNTING
Tukwila shall maintain or cause to be maintained books of accounts concerning the total
operation of the Interiocal Agreement, in which books shall be entered, fully and accurately, each
transaction pertaining to the Intedocal Agreement. All the books will be open at any reasonable
time for inspection and examination by SeaTac.
The fiscal year of the Interlocal Agreement shall commence on January 1 and close on
December 31 of each year of operation. All accounting based on fiscal year figures shall be
completed:within 45 days after the close of the fiscal year.
SECTION FIVE.
TERM
The effective date of the Interlocal Agreement shall be February 1, 2002, and this
Interlocal Agreement shall continue in effect for a period of three years from that date. On or
before April 30, 2004 the cities will determine if this Interiocal Agreement may be continued for
another period of three years, or for such time as the parties may then see fit.
SECTION SIX.
TERMINATION OF INTERLOCAL AGREEMENT
It is agreed that either SeaTac or Tukwila may terminate this Interlocal Agreement with 60
days notice prior to the beginning of each new calendar year, and such termination shall be in
writing. However, the party initiating the termination shall be responsible for paying 50% of any
remaining office lease obligation. The agreement can be terminated at any time provided both
parties are in agreement on the terms of such termination. Tukwila maintains ownership of all
SSVS capital assets at the termination of this Interlocal Agreement except any such assets
pumhased by SeaTac with its own funds.
SECTION SEVEN.
HOLD HARMLESS OF INTERLOCAL AGREEMENT
Tukwila and SeaTac agree that each party shall defend, indemnify, and hold harmless the
other party and its officers, officials, agents employees, and volunteers from any and all claims,
· ~. Page 3
January 17, 2002
injuries, actions, d~mages, losses or suites including reasonable attorney's fees, which arise out
of, are connected with, or due to any errors, omissions or negligent acts in the performance of
this agreement, except for each party's qwn comparative negligence.
In witness whereof, the parties have executed this Interlocal Agreement at the day and
year first above written.
CITY OF TUKWILA CITY OF SEATAC
Steve Mullet, Mayor Ja~l-loir~a~, Acting City Manager
Attest: Attest:
'~u(~it~. Can/, ~;ity Clerk (_,/ ?
, city C erk
Approved as to Form: Approved as to Form:
~,~, ,~.~%~,~,~,~, City Attorney Robert L. M~;Adams City Attorney
\~COOPER\DATA\GROUP\CITYMAN~JAY~HoteI\ILA Tukwlla Joint Marketing Plan.doc
· .. Page 4
Janua~ 17,2002
SeaTac City Council
REQUEST FOR COUNCIL ACTION
Department Prepared by: ' City Manager
Agenda Bill#: 2413
TITLE: A Motion authorizing the City Manager to extend the Interlocal Agreement for Tourism and
Marketing Services between the City of Tukwila and the City of SeaTac until terminated.
March 22. 2004
Ordinance Resolution X Motion Info. Only Other
Date Council Action Requested: RCM 3/16/04
OrdfRes Exhibits:
Review Dates: Hotel-Motel Tax Committee 2/11/04; A&F 3/2/04; Study Session 3/16/04
Prepared By (Name / Title): Craig Ward, Assistant City Manager
Director: City Attorney:
Finance: BARS #: 107.000.24.557.30.41.097
City Manager:
SUMMARY:
This motion authorizes the City Manager to extend the Inteflocal Agreement (ILA) with the City of
Tukwila for cooperative tourism promotion, provided through Seattle Southside Visitor Services (SSVS),
until it is terminated by either party.
DISCUSSION / ANALYSIS / ISSUES:
In 2001 the City of SeaTac entered into an agreement with the City of Tukwila to purchase professional
tourism and marketing services for the purpose of increasing awareness of SeaTac as a leisure travel
destination. This agreement was established for a three year term, and is due to expire on February 1,
2005. This motion is being brought forward at this date in compliance with a requirement in the agreement
that, "On or before April 30, 2004 the cities will determine if this Interlocal Agreement may be continued
for another period or three years, or for such time as the parties may then see fit."
The City's Hotel-Motel Tax Advisory Committee has reviewed the agreement and recommends that it be
extended until terminated. In the Committee's opinion, the termination clause is sufficiently liberal as to
provide either party ample opportunity to terminate the agreement. Specifically, Section Six of the
agreement allows for termination under the following conditions:
· Either party may terminate with 60 days notice prior to the beginning of each new calendar year.
· The agreement can be terminated at any time provided both parties are in agreement.
RECOMMENDATION(S):
Authorize the City Manager to extend the ILA with the City of Tt~wila for joint tourism and marketing
services until it is terminated by either party.
FISCAL IMPACT:
An annual operating budget of $364,000 was approved for SSVS in 2004. The City Council reviews this
program annually as part of the City's regular budget process.
· ALTERNATIVE(S):
1. Approve a three year extension
2. Postpone extension until the agreement lapses in February 2005
Agenda Bill Form Revised: January 3, 2000
INTERLOCAL AGREEMENT FOR TOURISM AND MARKETING SERVICES
BETWEEN THE CITY OF TUKWILA AND THE CITY OF SEATAC
EXTENSION OF AGREEMENT - LETTER OF INTENT
Pursuant to Section Five of the Intertocal Agreement between the City of Tukwila
and City of SeaTac, the parties agree to extend the Agreement beyond the three
year expiration date of January 31,2005, until terminated.
CITY OF TUKWILA CITY OF SEATAC
By: By:'
Steven Mullet Bruce Raybum
~ Mayor City Manager
Date Date
Approved as to Form: Approved ~s to Form:
Mary Mlrarit~ City Attorney
e;',group[ClTYMAN~0tal MoleI~$VS~20~4 SSVS ILA Extension Lelter,doc
~ity ot Tukwila
Lodging Tax Advisory Committee
MINUTES ·
M~)nday, March 22, 2004
12:00 p.m.- 1:30 p.m.
Location: Courtyard by Marriott, West Valley Highway
Present: Jim Haggerton, Bill Hayes, Dwight McLean, Louis Haslett, Donna Rios, Michael
Miller, Katherine Kertzman, Alan Doerschel, Steve Mullet, Romina Rivera, Lisa Pacini, Rhonda
Berry, Tom Dezutter
Absent: Steve Mullet, Tina Tufts, and Mark Winward
1. Outcomes Report-- Reviewed. Lodging tax revenues are up 8% in 2003 over 2002,
King County was up 2%. Website optimization plan has been implemented and is
working - projections for March 2004 will double visits for March 2003. SSVS is working
hard on SMERFs. Group leads are increasing. Overall, phone calls are much heavier
than report indicates. 2004 report is up 50% over 2003 report (toll-free calls only).
2. Staff Position -- Business Community Liaison position approved with the understanding
that measurable goals will be defined. Results will be quantified at the end of the year. Jim
Haggerton made a motion to approve and send to the Council for approval. Donna Rios
seconded the motion. All approved.
3. Kent LTAC Presentation -- Katherine stated that she has been invited to present an
overview of the SSVS program to the Kent LTAC in late April or early May. This is to
explore what their needs might be and how SSVS might be able to assist them.
4. Shuttle -- Lisa gave the update that we are awaiting a decision from Westfleld
Shoppingtown Southcenter regarding a $25,000 grant to continue this operation. SSVS
will continue to pursue additional funding.
5. lnterlocal Agreement g Katherine stated that SeaTac has made a motion that
"authorizes the City Manager to extend the Interiocal Agreement (ILA) with the City of
Tukwila for cooperative tourism promotion, provided through Seattle Southside Visitor
Services (SSVS), until it is terminated by either party." Katherine would like the Tukwila
City Council to do the same. Bill Hayes. made the motion to send it to the Council.
Louis Haslett seconded the motion. All approved. Jim Haggerton will present to the
Finance and Safety Committee.
6. Airport Visitor Information Center -- Katherine discussed the potential opportunity of
· a Visitor Information Center at the airport, The airport has reorganized and has some
money to fund this. They have asked Katherine for input, An RFP will be put out later
this year,
7, SSVS Update '7' Status report of 2004 Marketing Strategies was distributed and
discussed.
8. Next Meeting - Thursday, May 20, 2004, location TBD.
a~q~.SSO~ o~uI