HomeMy WebLinkAbout2013-07-02 Finance and Safety MinutesCity of Tukwila
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
July 2, 2013 — 5:30 p.m.; Conference Room #3
Finance and Safety Committee
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal and De' Sean Quinn
Staff: Peggy McCarthy, Jack Pace, Brandon Miles and Laurel Humphrey
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Amendment to the Settlement Agreement with Doak Homes
Staff is seeking Council approval to authorize the Mayor to amend the terms of an existing settlement
agreement with Doak Homes, Inc. In July 2008, the City of Tukwila and Doak Homes, Inc. entered into a
settlement agreement regarding several properties in the Allentown neighborhoods, allowing construction
of 14 homes on lots not in compliance with minimum lot area requirements. The agreement covered King
County parcels 017900 -1730, 017900 -1755 and 017900 -1855. Construction has been completed on five
homes, and the extension will give Doak Homes an additional 36 months to obtain permits for the
remaining nine. Because the construction will be some of the highest quality in Allentown, and because
this is a good opportunity to test development standards for small lot development, staff recommends
amending the settlement agreement as follows:
1. Extend the agreement for an additional 36 months; and
2. Remove the requirement for Doak to develop the lots in a specific pattern.
UNANIMOUS APPROVAL. FORWARD TO JULY 15 REGULAR COUNCIL CONSENT
AGENDA.
B. Council Policy on Electronic Devices
Committee members reviewed a draft "Councilmember Use of Electronic Devices" policy, which was
drafted based upon the June 4, 2013 Committee discussion on the topic. The Committee packet also
contained proposed edits from the City Clerk's Office relating to public disclosure.
Committee members accepted the edits from the Office of the City Clerk, and made a further amendment
to Section 3, Public Records Responsibilities, Paragraph 1, as shown:
"A Councilmember's electronic device and the documents contained therein, whether under Option A
or B, or on an electronic device they purchased themselves that is used in the course of performing
their duties as elected officials, may be subject to review by the City and to only be accessed to
comply with public disclosure per State and Federal law."
UNANIMOUS APPROVAL. FORWARD TO JULY 22 COW.
Finance & Safety Committee Minutes July 2, 2013 — Page 2
III. MISCELLANEOUS
Committee members and staff reviewed the status of the Committee Work Plan, making modifications as
shown below. An updated copy of the Work Plan is attached to these minutes.
• Item 3.1 — change status to indefinite
• Item 3.2 - change committee date to 8/20/13
• Item 3.3 — change status to indefinite
• Add new item 9.6: Council compensation (3rd quarter)
• Item 13: Expand details. Also, the Committee proposes bringing this subject to a full Council work
session, after a preliminary agenda development discussion with Police /Human Services /Code
Enforcement two weeks prior in committee.
• Add new item 14: Review rules governing parking /storage of commercial vehicles in residential
areas (4th Quarter)
Meeting adjourned at 6:40 p.m.
Next meeting: Tuesday, July 16, 2013 — 5:30 p.m. — Conference Room #3
n„ ° "� "`'" l� Committee Chair Approval
Minutes by L/-I
Attachment: Updated 7 -2 2013 Finance and Safety Committee Work Plan
Item
Plan Description
BUDGETED PLANS:
1
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Plan Detail
iming
Dept
Action and Discussion Items
1
Local Improvement District & Bond Issuance
1. Legislation of an administrative type (completed)
2. Ordinance approving assessment role (completed)
3. Ordinance approving issuance of bonds (TBD)
Q1, 2 &
3
Finance
2
Financial and other policies
1. Electronic device usage policy (7- 2 -13)
2. Reserve Policy (deferred)
3. Debt Policy (9 -4 -13)
4. Capital funding policy (9 -4 -13)
5. Equipment replacement funding (deferred)
6. Attachment A and CIP (7- 16 -13)
7. Ethics Policy, Q3 (8- 20 -13)
8. LEOFF & PERS rates, trends (9 -4 -13)
Q2 & 3
Finance /
IT /Legal
3
Revenue enhancement
1. Insurance company charge for police /fire accident support on 15 & 1405 (indefinite.)
2. Transportation Benefit District (8- 20 -13)
3. False alarm fee review, increase (indefinite)
4. Review other resources, comprehensive revenue schedule (2014 Council Retreat)
Q3
Finance /
Fire
5
Budget amendments
1. Capital projects, CIP (9- 17 -13, 10 -8 -13)
2. Revenue adjustments (9- 17 -13, 10 -8 -13)
3. New or unbudgeted initiatives (9- 17 -13, 10 -8 -13)
Q3 & 4
Finance
6
Golf Course financial review
1. Cost reduction (completed)
2. Working capital sufficiency (completed)
3. Indirect cost allocation (ICA) affordability (completed)
4. Subsidy by General Fund - net amount with and without ICA (completed)
5. Marketing and management strategies (8- 20 -13)
Q2
Finance / Park &
Rec
7
Sewer Fund financial review
1. Sufficient working capital (completed)
2. Interfund utility tax (9 -4 -13)
Q3
Finance / Public
Works
8
Mandatory legislation not covered elsewhere
in Plan
1. Property tax levy ordinance (11 -5 -13)
2. Cap on property tax levy (11- 5 -13)
Q4
Finance
9
Compensation
1. Compensation study (completed)
2. Compensation goals and purpose statement at a'high level' (completed)
3. Council roles and responsibility statement regarding employee cornp. (completed)
4. Annual & union contract driven compensation processes and procedures (completed)
5. Temporary Judicial Support Associate (not needed)
6. Council Compensation, Q3
Q2, Q3,
Q4
HR / Court /
Other
10
City facilities
1. Scoping, research and recommendations (completed)
Q2 & 3
Public Works
11
Tourism Promotion Area,
Q1 & Q2
EconDev
12
Tukwila Village progress
Q2
EconDev
13
Urban renewal holdings and Crime Reduction
Initiatives
1. Overview of NB crime reduction / Code Enforcement outcomes (10- 8 -13)
-- Police svtaffing long range plan, current & pawl trend by positions
-- Rental housing licensing results, code enforcement svtatisvtics - ie. number of
substandard units discovered, number of residents displaced as a result of substandard
units, etc.
-- Nuisance ordinance effectiveness /outcomes.
-- Results /outcomes of working relationship between Police Department and Code
Enforcement
-- Financial implications - (: oq /benefit of Rental Housing Licensing and Nuisance
ordinance initiatives
(Council workshop on Urban Renewal Holdings and Crime Reduction Initiatives - 10/22)
EconDev /
Police
14
Vehicle ordinance - updated
1. Review rules governing parking /sIorage of commercial vehicles in residential areas
Q4
EconDev /
Reports /Briefings
Frequency
14
Investment report
Quarterly
Finance (8- 20 -13)
Finance
Finance
15
Sales Tax & Misc Revenue report
Quarterly
Finance (9- 17 -13)
Finance
Finance
16
Financial Report
Quarterly
Finance (8- 20 -13)
Finance
Finance
17
Police Activity Report
Quarterly
Police
Police
Police
18
Fire Activity Report
Quarterly
Fire
Fire
Fire
NEW INITIATIVES / OTHER:
19 'Expenditure reductions
(Finance
Item provided by Committee Chair.
Meeting Dates: 7 -2, 7 -16, 8 -20, 9 -4, 9 -17, 10 -8, 10 -22, 11 -5, 11 -19, 12 -3