HomeMy WebLinkAbout2004-04-05 Regular MinutesCouncilmember Linder was not present.
The contract negotiations item was stricken.
6:37 p.m.
7:02 p.m.
REGULAR MEETING 7:00 p.m.
MINUTES
CALL TO ORDER /PLEDGE OF ALLEGIANCE:
In the absence of Mayor Mullet, calling the meeting to order at 7:04 p.m. and leading the audience in the
Pledge of Allegiance was Jim Haggerton, Mayor Pro Tem.
ROLL CALL:
Bob Baker, Deputy City Clerk, called the roll of Council. Present were Councilmembers Joe Duffle, Joan
Hernandez, Pam Carter, Dennis Robertson and David Fenton.
DUFFIE MOVED; HERNANDEZ SECONDED; TO EXCUSE THE ABSENCE OF COUNCILMEMBER
LINDER. The motion carried 6 -0.
OFFICIALS:
Rhonda Berry, City Administrator; Joe Schultz, Assistant City Attorney; Lucy Lauterbach, Council Analyst;
Bob Baker, Deputy City Clerk; Jim Morrow, Public Works Director; Steve Lancaster, Community
Development Director; Bruce Fletcher, Director of Parks and Recreation; Alan Doerschel, Finance
Director; Viki Jessop, Administrative Services Director; Keith Haines, Chief of Police; Stacy Hansen,
Human Services Specialist.
INTRODUCTION OF NEW EMPLOYEE:
Kimberly Matei
Pursuant to RCW 42.30.110(1)(g)
Real Estate Site Selection /Purchase Pursuant to RCW 42.30.110(1)(b)
Executive session began.
Executive session ended.
TUKWILA CITY COUNCIL
Council Chambers City Hall
April 5, 2004
EXECUTIVE SESSION 6:30 p.m.
Administrative Secretary Parks and Recreation
Bruce Fletcher, Director of Parks and Recreation, introduced Ms. Kimberly Matej to the Council. With
experience serving two Fire Chiefs and one Police Chief, Ms. Matej is ready to work in the field of Parks
and Recreation.
Holding a Master's degree in Organizational Psychology and Undergraduate degrees in Criminal Justice
and Psychology, Ms. Matej comes to the City of Tukwila from California. Before that time, she spent
many years in Chicago, Illinois.
City of Tukwila
City Council Regular Meeting Minutes
PROCLAMATIONS /APPOINTMENTS:
Appointments to Boards and Commissions (Clerical note: All are re- appointments)
a. Community Oriented Policing Citizens Advisory Board (COPCAB)
Terry Williams
Position #7 Term Expires 03 -31 -08
Not being present, there was no discussion regarding this reappointment.
CARTER MOVED; DUFFIE SECONDED; TO RE- APPOINT TERRY WILLIAMS TO POSITION #7
OF THE COMMUNITY ORIENTED POLICING CITIZENS ADVISORY BOARD, WITH A TERM TO
EXPIRE 03- 31 -08. The motion carried 6 -0.
b. Human Services Advisory Board
Debbie Wilkinson Position #1 Term Expires 04 -30 -07
Stacy Hansen, Human Services Specialist, informed Council that Ms. Wilkinson, the "Healthcare
representative" on the Board, is a Regional Director for Community Health Centers of King County.
Although Ms. Wilkinson was not present, Ms. Hansen spoke in favor of her reappointment to the Board.
Debby Englund
Position #2 Term Expires 04 -30 -07
Page 2 of 8
April 5, 2004
Ms. Hansen noted this will be Ms. Englund's second full term on the Board and she is the Health Services
Manager for the Tukwila School District. Additionally, Debby is the "School District representative" on the
Board. Although Ms. Englund was not present, Ms. Hansen also spoke in favor of her reappointment to
the Board.
Elda Mercado
Ms. Hansen introduced Ms. Mercado to the Council. Ms. Mercado recently finished her first term and is
willing to accept a reappointment. She fills a "resident representative" position on the Board.
Ms. Mercado looks forward to continuing her "community service" and noted her background is in
nutrition, mental health and interpreting services for King County. She responds to telephone calls for
interpreting services from local area hospitals, Renton Group Health, court services and other related
agencies.
In the past, Ms. Mercado served the Hispanic populations in Grant, Adams and Lincoln Counties and
looks forward to performing those same services in Tukwila.
HERNANDEZ MOVED; DUFFIE SECONDED; TO RE- APPOINT DEBBIE WILKINSON TO
POSITION #1, DEBBY ENGLUND TO POSITION #2 AND ELDA MERCADO TO POSITION #4, OF
THE HUMAN SERVICES ADVISORY BOARD, ALL WITH TERMS TO EXPIRE 04- 30 -07.
The motion carried 6 -0.
c. Parks Commission
Linda Stanley
Position #4 Term Expires 04 -30 -07
Position #5 Term Expires 03 -31 -07
Not present; no discussion was held.
CARTER MOVED; DUFFIE SECONDED; TO RE- APPOINT LINDA STANLEY TO POSITION #5 OF
THE PARKS COMMISSION, WITH A TERM TO EXPIRE 03- 31 -07. The motion carried 6 -0.
City of Tukwila
City Council Regular Meeting Minutes
CITIZEN COMMENT /CORRESPONDENCE:
CONSENT AGENDA:
BID AWARD:
Page 3 of 8
April 5, 2004
Charlie Simpson. 3714 South 138 Street. Tukwila, representing Real Life School, 13400
Interurban Avenue South, thanked the Council for welcoming their school into the City. He then thanked
Police Department staff for responding to various issues at the new school. He spoke highly of the
professional manner in which the officers have dealt with the issues.
a. Approval of Minutes March 15, 2004 Regular meeting
b. Approval of Vouchers #306220 306544, in the amount of $1,116,264.59
c. Approve a contract amendment to AG 01 -052, with SeaTac Disposal, for continued
residential and commercial refuse collection
d. Authorize Mayor to sign a consultant agreement for Water and Sewer Comprehensive
Plan
DUFFIE MOVED; HERNANDEZ SECONDED; TO APPROVE THE CONSENT AGENDA AS
PRESENTED. The motion carried 6 -0.
Award a contract to Construct Co., LLC, for the installation of a gravity overflow for
Lift Station No. 2 (Andover Park West) in the amount of $247,574.40, including
Washington State Sales Tax.
Councilmember Carter noted review of this item at the March 16 Utilities Committee and subsequent
March 22 COW meeting. Both were in favor of forwarding the item to a Regular meeting for action.
Noting the project bid came in under budget, Ms. Carter also reported it as a gravity overflow for Lift
Station No. 2 (located Minkler and Andover Park West; representing a large portion of the Central
Business District) in the event we have a power outage at the same time as a generator failure.
CARTER MOVED; DUFFIE SECONDED; TO AWARD A CONTRACT TO CONSTRUCT CO., LLC, FOR
THE INSTALLATION OF A GRAVITY OVERFLOW FOR LIFT STATION NO. 2 (ANDOVER PARK
WEST), IN THE AMOUNT OF $247,574.40, INCLUDING WASHINGTON STATE SALES TAX.
The motion carried 6 -0.
UNFINISHED BUSINESS:
a. Approval of an Economic Development Administrator position description
and funding
Councilmember Fenton noted review of this item at the March 1 Finance Safety Committee as well as
the March 22 Committee of Whole meeting. Both spoke in favor of forwarding the item to a Regular
meeting for action.
Rhonda Berry, City Administrator, noted funding of the position comes in part from not filling the position
of Assistant City Administrator. Additionally, it was noted there is no intent to fill that position.
HERNANDEZ MOVED; FENTON SECONDED; TO APPROVE THE ECONOMIC DEVELOPMENT
ADMINISTRATOR POSITION DESCRIPTION AND FUNDING. The motion carried 6 -0.
b. A resolution setting a public hearing for vacation of Maule Avenue (South
143 Street to South 143` Place)
A RESOLUTION OF THE CTY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, FIXING
THE TIME FOR A PUBLIC HEARING FOR VACATION OF MAULE AVENUE FROM SOUTH
143 STREET TO SOUTH 143 PLACE
City of Tukwila
City Council Regular Meeting Minutes
Page 4 of 8
April 5, 2004
Although this item did not go through any committee, it was presented at the March 22, 2004 Committee
of Whole meeting. Jim Morrow, Public Works Director, reported that as part of a proposed City project,
there is a piece of City-owned property which is recommended for vacation. This resolution sets the
public hearing and proposes a May 3, 2004 public hearing date.
FENTON MOVED; DUFFIE SECONDED; TO HAVE THE PROPOSED RESOLUTION READ BY TITLE
ONLY. The motion carried 6 -0.
Joe Schultz, Assistant City Attorney, read the title of the proposed resolution.
FENTON MOVED; DUFFIE SECONDED; TO ACCEPT THE RESOLUTION AS PRESENTED. The
motion carried 6 -0.
APPROVED RESOLUTION #1546
c. A resolution establishing a utility tax relief program for senior and disabled,
low- income residents
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
ESTABLISHING A UTILITY TAX RELIEF PROGRAM FOR SENIOR AND DISABLED LOW
INCOME RESIDENTS
Councilmember Fenton reported review of this item at a recent Finance and Safety Committee meeting.
That committee was in favor of the proposed resolution.
Alan Doerschel, Finance Director, noted minor edits have been made to the application to be used in
association with this resolution. Additionally, he noted staff sent Seattle City Light a draft copy of the
proposed resolution. And, in order for City staff to obtain necessary information (to process the refunds)
and maintain privacy laws (of the customers), the application form required other minor edits. Those
have been made. Additionally, Mr. Doerschel reported an article would appear in the upcoming edition of
The Hazelnut. The article will explain the program, outline the criteria and invite community members to
contact City staff with questions.
As a practical matter, Mr. Doerschel noted there may be as many /few as 150 community members
who qualify for the program. Refunds may equal $38 $40 per year, per resident.
FENTON MOVED; DUFFIE SECONDED; TO HAVE THE PROPOSED RESOLUTION READ BY TITLE
ONLY. The motion carried 6 -0.
Joe Schultz, Assistant City Attorney, read the title of the proposed resolution.
FENTON MOVED; ROBERTSON SECONDED; TO ACCEPT THE RESOLUTION AS PRESENTED.
The motion carried 6 -0.
APPROVED RESOLUTION #1547
d. An ordinance restricting the use of compression brakes within City limits
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
PROHIBITING THE USE OF COMPRESSION BRAKES EXCEPT DURING AN EMERGENCY;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
Councilmember Hernandez noted review of this item at the February 23 Transportation Committee
meeting and the March 22 Committee of Whole meeting. Both spoke in favor of the proposed ordinance.
HERNANDEZ MOVED; FENTON SECONDED; TO HAVE THE PROPOSED ORDINANCE READ BY
TITLE ONLY. The motion carried 6 -0.
City of Tukwila
City Council Regular Meeting Minutes
*The motion carried 6 -0.
APPROVED ORDINANCE #2041
Discussion:
*The motion carried 6 -0.
NEW BUSINESS:
Additional Staff Resource Needs Tukwila Valley South Annexation
Page 5 of 8
April 5, 2004
Joe Schultz, Assistant City Attorney, read the title of the proposed resolution.
DUFFIE MOVED; HERNANDEZ SECONDED; TO ACCEPT THE ORDINANCE AS PRESENTED.*
Citizen Comment:
Emmit and Lois Jackson, 5023 South 124 Street, Tukwila, have lived in the last house before
the entrance to the Burlington Northern rail yard for nine years. Both spoke in favor of the proposed
ordinance as a way to reduce the noise they experience, especially at all hours during the late night /early
morning.
e. Authorize Mayor to sign a consultant agreement for the Southcenter Parkway
Extension (South 180 Street to South City limits)
Councilmember Hernandez reported review of this item at the February 23 Transportation Committee and
the March 22 Committee of Whole meeting. Budgeted at $381,000.00, this agreement comes in at
$350,577.00, and will support the road improvements to extend (in the Segale annexation) the road to
the South City limits.
Jim Morrow, Public Works Director, pointed out City staff has changed the contract form (from that which
was seen on March 22) slightly. Originally, the contractor chose an agreement type of "Specific Rates of
Pay." As that is not a standard practice for the City, the agreement type has been changed to a Cost Plus
Fixed Fee. This means the contractor must justify their costs and the City then adds a standard,
overhead mark -up on beyond the listed cost. The change in agreement type, though, has no bearing
whatsoever on the total dollar amount of the agreement.
This is a consultant agreement for design work (only) within the City limits and does not cover design
work outside the City limits.
HERNANDEZ MOVED; DUFFIE SECONDED; TO AUTHORIZE THE MAYOR TO SIGN A
CONSULTANT'S AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC., IN THE AMOUNT
OF $350,577.00, FOR THE SOUTHCENTER PARKWAY EXTENSION (SOUTH 180 STREET TO
SOUTH CITY LIMITS)*
Since the design work is only within the City limits, Councilmember Robertson sought confirmation from
Mr. Morrow that staff will be taking into consideration the potential for the Tukwila Valley South
annexation. Answering in the affirmative, Mr. Morrow noted there is a separate contract that will be
negotiated between the applicant (for the annexation) and the consultant, to cover the remaining piece
of the road in question.
Councilmember Fenton reported review of this item at this evening's Finance and Safety Committee
meeting. There, some questions were asked and clarified by Mr. Morrow and Mr. Lancaster. While
minutes from that meeting are forthcoming, Mr. Robertson noted the basic agreement was that the issue
would be postponed (for action) until an April 12, 2004 City Council Special meeting as the Committee
City of Tukwila
City Council Regular Meeting Minutes
asked for a "table showing the cost per person" as it was not clear, based upon information presented at
that meeting. Ms. Hernandez also requested funding sources within the matrix.
Steve Lancaster, Director of Community Development, agreed staff would assemble a matrix showing a
"clear explanation, by year, of what the potential costs are, as well as potential offsets to those costs."
He is hopeful that final action can be taken at the proposed City Council Special meeting of April 12,
2004.
In response to a request from Councilmember Carter, Mr. Lancaster reported an extensive workload (in
2004) for the Department of Community Development and Public Works. In addition to the numerous
projects underway, staff believed there would be a chance that the Tukwila Valley South Annexation
(TVS) issue would begin. Such is the case. In order to capably handle each of the projects and to
preclude any delay to those projects, including the TVS project, additional staffing is essential.
Jim Morrow, Public Works Director, informed Council his department is in a "unique position" compared
to that of Community Development as they cannot easily hire a consultant who would be able to step in
and serve the City's need with regard to the annexation. This is due, in part, to the fact there are issues
of transportation, water, sewer, and surface water which must be addressed by someone knowledgeable
in each of the areas, thus, current City staff. Experience has shown that when an outside consultant has
been used, a tremendous impact is placed upon existing staff, as they must teach and provide
information on current policies, practices, standards and methods of doing business.
The following is proposed:
Page 6 of 8
April 5, 2004
1. To retain a Project Manager on a one -year contract (with the possibility of an extension)
to coordinate DCD workloads.
2. Assign Ryan Larson, Senior Engineer (Surface Water), Public Works Department, to the
project on a half -time basis. In order to do this, Mr. Larson would have be relieved of
some existing project management workload (small drainage issues and the Cascade
View Drainage projects).
3. Transfer Mr. Larson's project management workload to current contract employee, Mike
Ronda, who did "an outstanding job for the City" with regard to the South 180 Street
Grade Separation project. Currently, he is working on the Interurban Avenue Bridge
Widening project.
4. Retain an additional (contract) Project Inspector to assist Mr. Ronda with the increased
construction inspection workload.
5. Retain the services of an engineering firm to address the transportation, water and sewer
issues associated with the infrastructure needed to support the proposed annexation.
These services will be dealt with on an on -call, as- needed basis.
Within the City's C.I.P. budget (for the projects) are construction management services. Those are
services provided by an outside firm. If the Council were to accept the proposal, costs associated with
the construction management budget would be reduced; i.e., Mr. Ronda and the additional contract
inspector would be fulfilling the roles and functions that staff would give to an outside firm. By "bringing
the positions in house" staff would be saving money. The City could potentially save $100,000.00 which
has been allocated and budgeted for construction management projects associated with C.I.P. projects.
Calling this a "win -win" situation, Mr. Morrow noted the proposal fulfills the tasks which must be dealt
with in connection with the proposed annexation, we get an experienced individual to handle the
workload and the City saves money in construction management.
Mr. Lancaster and Mr. Morrow answered inquiries from Council. It was noted Mr. Ronda will continue to
be a contract employee not made a full -time City employee. The same holds true for the contract
inspector. Additionally, it was noted that processes of retaining engineering firms would remain the same
as they are now. No new processes will be utilized.
City of Tukwila
City Council Regular Meeting Minutes
Page 7 of 8
April 5, 2004
Consensus of the Council was to forward this issue to the April 12 Committee of Whole
(C.O.W.) agenda for further discussion and then to a Special meeting which will immediately
follow the C.O.W.
REPORTS:
a. Mayor
Mayor Mullet was absent.
b. City Council
Councilmember Duffle thanked those who were present for his surprise 60 birthday party.
Additionally, he noted a recent Read -A -Thon at Tukwila Elementary School where students were able to
build an Ice Cream Sundae on the principal's head as a reward for doing so well.
Councilmember Hernandez attended the March 24 Westfield presentation on their new "WOW"
campaign, and the April 1 Equity and Diversity Commission meeting.
Council President Haggerton asked Ms. Lauterbach to ensure a meeting date is agreed upon to work
on Council priorities. With the current issues at hand, the Council President spoke of the need to have
this meeting very quickly. In response to a suggestion from Mr. Doerschel (via Ms. Lauterbach), Council
was opposed to waiting to have this meeting in connection with the update on the Financial Planning
Model in June. In connection with the request, the Council President asked the meeting not be set on
April 14 17.
Next, the Council President asked Ms. Lauterbach to ensure a meeting date is agreed upon and set for
Ethics training. With the large issues (projects) facing the City (and the Council), Mr. Haggerton spoke of
the need for "good, firm training" from the City Attorney on ethics. In response, Ms. Lauterbach noted
the Planning Commission (who is to receive training with the Council) is unable to meet the entire month
of May (as they have 6 meetings). The City Attorney is out of the office for much of April. To conclude
the matter, Mr. Haggerton and Ms. Lauterbach agreed two training sessions would be required as the
Council would like to have the training as soon as possible. The Planning Commission members' training
will have to be scheduled thereafter.
Mr. Haggerton then reported happenings at Cascade Water Alliance (hiring of two new employees). After
that, he noted participation in March 31 and April 1 teleconference meetings.
Finally, Mr. Haggerton reported receipt of a report on the King County Library issues (from a March 3
meeting), which were attached to a recent Community Affairs and Parks Committee agenda. After
discussion between staff and Council, all anticipated a follow -up report from Councilmember Linder upon
her return.
Councilmember Carter reported James Hammond has been named the new Superintendent of the
Tukwila School District. He has been invited to Tukwila Days and other events by Mayor Mullet and
Councilmembers Duffle and Carter, in the hopes that we can continue to (build and) foster good
partnerships between the Schools and the City. Ms. Carter attended the March 24 Westfield
presentation, the March 25 meeting of cities involved with SCATBd (not an official SCATBd meeting), and
the PSRC Annual dinner meeting and awards ceremony later that same night. Ms. Carter also attended
an April 1 Equity and Diversity Commission meeting and an April 2 caucus of the King County members of
the Transportation Policy Board.
Next, Ms. Carter reported a May 8 Foster Booster Club dinner and auction at South Seattle Community
College.
Finally, Ms. Carter distributed a "pie chart" from a presentation on Destination 2030, as well as an article
from Governing Magazine on Streamlined Sales Tax.
City of Tukwila
City Council Regular Meeting Minutes
Councilmember Robertson also celebrated his 60 birthday recently. Staying true to his word, he
surfed on his birthday and provided pictures as "proof."
Referring back to an issue raised at the Council Retreat earlier this year, Mr. Robertson spoke of the high
turnover of residents (which shows up greatly in our Tukwila schools). In the past, the most noticeable
turnover was in multi family housing areas, yet recently, we are beginning to see the trend in single
family housing. Before a recent vacation, Mr. Robertson was able to speak with representatives from the
Tukwila Community Schools Collaboration project. In that discussion, he raised his desire to speak with
and find out why people of different nationalities and cultures leave Tukwila and what it may take to
make them stay. Very noticeable, there is an approximate 35% to 45% annual turnover in the schools.
In that discussion, the representatives suggested Mr. Robertson (and other Councilmembers) attend the
April 22, 2004 Literacy Night at Cascade View Elementary School, from 6:30 to 8:30 p.m. There, Council
may ask three proposed questions (one -on -one, via interpreters):
1. Why did you come to Tukwila?
2. What would make you leave or drive you away from Tukwila?
3. What would it take to make you stay?
Considerable discussion regarding this subject took place. Suggestions were made with respect to
contacts, schools, and potential interpreters for this type of process. In the end, several Councilmembers
spoke in favor of attending the Literacy Night on April 22.
Finally, upon return from vacation, Mr. Robertson attended a WRIA 9 meeting which lasted 8 hours.
Councilmember Fenton attended this evening's Finance and Safety Committee meeting. Minutes from
that meeting are forthcoming.
c. Staff
Rhonda Berry had no report.
d. City Attorney
Joe Schultz had no report.
e. Legislative Analyst
Lucy Lauterbach reported a 6% increase (for natural gas) will be reflected in the next Puget Sound
Energy bills. This amount will still be lower than those paid by Seattle City Light customers.
ADJOURN:
8:35 p.m. DUFFIE MOVED; HERNANDEZ SECONDED; TO RECESS THE REGULAR MEETING.
The motion carried 6 -0.
/?4214' 1 /MLA_
Haggerto,ayor Pro Tem Rdbert H. Baker, CMC, Deputy City Clerk
Date Minutes Approved April 19, 2004
Page 8 of 8
April 5, 2004