HomeMy WebLinkAboutUtilities 2013-07-15 COMPLETE AGENDA PACKETCity of Tukwila
Utilities Committee
• Joe Duffie, Chair
• Allan Ekberg
• Verna Seal
AGENDA
Distribution:
J. Duffie
A. Ekberg
V. Seal
K. Hougardy
D. Robertson
Mayor Haggerton
D. Cline
K. Matej
L. Humphrey
B. Giberson
F. Iriarte
R. Tischmak
G. Labanara
P. Brodin
S. Kerslake
Clerk File Copy
2 Extra
A. Le (e -mail pkt. pdf)
e -mail cover to:
C. O'Flaherty, D.
Alm berg, B. Saxton,
S. Norris, M. Hart,
D. Robertson
MONDAY, JULY 15, 2013
5:00 PM in Conference Room #1 (6300 Bldg.)
Next Scheduled Meeting: Monday, August 5, 2013
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) Community Connectivity Consortium
a)
Forward to 8/5/13 Regular
Pg. 1
Approve Project Agreement 65
Consent Agenda
b) 2013 Annual Sewer Repair Program
Bid Award
b)
Forward to 7/22/13 C.O.W.
and 8/5/13 Regular Meeting
Pg. 13
c) 2012 Small Drainage Program
c)
Forward to 8/5/13 Regular
Pg. 19
Project Completion and Acceptance
Consent Agenda
d) Surface Water Lift Station No. 15
d)
Information Only
Pg. 21
Project Status
3.
ANNOUNCEMENTS
4.
MISCELLANEOUS
Future Agendas:
- Adoption of SWCP
Next Scheduled Meeting: Monday, August 5, 2013
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, PW Director
Mary Miotke, IT Director
BY: Frank Iriarte, Deputy PW Director
DATE: July 12, 2013
SUBJECT: Community Connectivity Consortium
Approve Project Agreement 65
ISSUE
Approval of Community Connectivity Consortium Project Agreement 65.
BACKGROUND
On April 5, 2010, the Tukwila City Council passed Resolution No. 1708 authorizing the Mayor to enter into an
Interlocal Agreement (ILA) to join and participate in fiber optic projects with members of the Regional Fiber
Consortium (RFC). Resolution No. 1708 was eventually repealed on February 21, 2012 by Resolution No. 1763.
Resolution No. 1763 acknowledged the formation of the Community Connectivity Consortium (CCC), approved its
charter, and authorized the Mayor to sign an ILA allowing the City to formally join the CCC along with other
government agencies and participate in future Consortium fiber optic projects.
DISCUSSION
Under the terms of the ILA, all fiber optic projects are required to have a Project Agreement (PA) signed by all
participating parties. The PA's specify the lead agency, participant roles, budget, route, fiber allocation and
ownership, maintenance responsibilities, and other pertinent details. Currently, the CCC has three (3) PA's which
directly impact Tukwila: PA 64 (City of Renton to the Sabey Data Center); PA 65 (RapidRide segment through
Renton to Tukwila); and PA 66 (Valley Cities Stage 5).
PA 65 has been finalized and is ready for Council's review and action. Specifically, the Agreement provides for the
design and installation of a 288 strand fiber optic cabling system between Rainer Avenue South /SW 7t" St in Renton,
and Interurban Ave S /Grady Way in Tukwila. This is an important project for the CCC as it provides a critical pathway
for future fiber optic connectivity to the Sabey Data Center and Valley cities.
In consideration for the use of City conduits and associated infrastructure, Tukwila will benefit by having access to
fibers held in trust by the CCC for future use.
FINANCIAL IMPACT
The estimated cost of PA 65 is $351,350.00 and Tukwila's in -kind contribution of existing conduits and fiber
infrastructure is approximately $15,000. Other than potential future maintenance requirements, no additional City
funds are required.
RECOMMENDATION
Council is being asked to approve the Community Connectivity Consortium's Project Agreement 65 and consider this
item on the Consent Agenda at the August 5, 2013 Regular Meeting.
Attachments: Consortium Project Agreement 65
Route Map
W: \PW Eng \Projects\Communications \Community Connectivity Consortium \Into Memo Project Agreement 65
1
Consortium Project Agreement 65
King County
401 Fifth Ave., Suite 600
Seattle, WA 98014
City of Renton
1055 S Grady Way
Renton, WA 98057
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
City of Kirkland
123 Fifth Ave
Kirkland, WA 98033
City of Bellevue
450 110th Ave NE
Bellevue, WA 98009
University of Washington
4545 15th Ave NE
Seattle, WA 98105
Provide for the design and installation of fiber optic cabling between Rainier Ave S & SW
7th St, Renton, Washington and Interurban Ave & SW Grady Way, Tukwila, Washington.
An Addendum to the
Community Connectivity Consortium's
Project Agreement Template Policy
2
Table of Contents
I. Project Description 3
A. Project Number 65 3
B. Project Name 3
C. Project Description 3
D. Lead Agency / Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 3
A. Project Route 3
B. Points of Demarcation 3
C. Facilities to at be Used, Owners and Managers 3
D. Project Specifications and Scope of Work 4
E. Fiber Apportionment 5
III. Anticipated Project Budget 6
A. Construction Budget 6
B. Construction Cost Apportionment 6
C. In -Kind Asset Contributions 6
D. Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for
Moves. 7
E. Payment for project work 7
IV. Apportionment of Liability 7
V. Project Schedule 8
VI Changes or Addenda to Project Agreement Template Policy 8
3
I. Project Description
A. Project Number
65
B. Project Name
Consortium Backbone Rainier Ave, Renton to Interurban Ave, Tukwila.
C. Project Description
Provide a 288 strand fiber optic cable from Southwest 7th Street and Rainier Avenue South in Renton,
through Southwest 7th Street, Powell Avenue Southwest, and Southwest Grady Way to the intersection
of State Route 181, also known as West Valley Highway, and Southwest Grady Way (known as the Fun
Center.), as generally illustrated in Exhibit A (Route Illustration).
D. Lead Agency / Project Manager
King County
E. Participating Agencies
King County Metro Transit
City of Renton
City of Tukwila
City of Bellevue
City of Kirkland
University of Washington
II. Physical Description of Project
A. Project Route
• From a cabinet at SW 7th Street and Rainier Ave. S to a traffic control pedestal at the intersection
of SW 7th Street and Powell Ave. SW,
• Turning South on Powell Ave. SW to a TA -25 vault at SW Grady Way,
• Continuing West on SW Grady Way to a vault at Oaksdale Ave. SW,
• Continuing West on SW Grady Way to a vault at the eastern end of the SW Grady Way elevated
crossing of the railroad right of way,
• Continuing West on the elevated crossing to a vault at the western end,
• Continuing West to a City of Tukwila TA -25 vault at the NE corner of the intersection of SW
Grady Way and SR181.
B. Points of Demarcation
• Traffic cabinet on the west side of Rainier Ave S at SW 7th, Renton, Washington.
• TA -25 vault on the eastside of Interurban Ave at SW Grady Way, Tukwila, Washington
C. Facilities to be Used, Owners and Managers
4
• City of Renton existing underground conduit including all vaults, hand holds and traffic signal
cabinets necessary to the installation of the fiber optic cable.
• City of Tukwila existing underground conduit and vault system.
• All upgrades to conduit systems installed on City of Tukwila property and in City of Tukwila
right of way will be owned and maintained by City of Tukwila where the conduit system is
installed.
• All upgrades to conduit systems installed on City of Renton property and in the City right of way
will be owned and maintained by the City of Renton where the conduit system is installed.
D. Project Specifications and Scope of Work
This project shall meet all the requirements of King County IT Department, the City of Renton Public
Works Department, and the Tukwila Public Works Department, i.e. traffic control plans, street use
permits, waiver of existing underground ordinance, city and county business license requirements, etc.
Route Preparation
• Work to be done during normal working hours:
Inventory and proof the route described above in A. Project Route from a newly installed traffic
pedestal on the west side of Rainier Ave at 7th to an existing City of Tukwila TA -25 vault on the
eastside of Interurban Ave at SW Grady Way.
King County, as project manager, is responsible for all route improvements including but not limited
to handhold replacement, vault installations /replacements, and conduit repair for the route as
described.
Note: All construction instructions are subject to conditions that may not be known before
proofing /locates are completed. However, the contractor is responsible for knowing all project
conditions.
Underground and Aerial Fiber Placement
• Work to be done during normal working hours:
1. Fiber will be installed to King County IT standards.
2. All cabling will be labeled with the UASI Project data and emergency contact information.
3. Project will install a 288 strand, single mode, all wave, full spectrum cable along the specified route.
4. Fusion splices along the route such that there are no breaks in the Consortium strands and that all
Consortium fibers are continuous strands between the identified points of demarcation.
5. Attach an orange label with black lettering to the 288 count SM fiber cable at each access point
reading:
Purchased with 2010 /UASI Funds
Grant No. 2010 -SS -T0 -0084.
Fiber Optic Cable
King County IT @ 206.263.7000
5
6. Where toneable medium does not already exist in the conduit, provide and install toneable mule tape
along the fiber cable in the underground such that future locates can identify the path of the conduit.
In hand holes and vaults where the mule tape is not continuous splice the conductors together using
water and corrosion resistant splicing crimps and secure the mule tape such that it cannot be pulled
into the open conduit end.
Fiber Terminations and Splicing
• Work to be done during normal working hours:
Important note: Confirm all splice details prior to undertaking any work under this section.
The items below will be detailed in a separate splice document. Where appropriate, each
participating agency will provide the splice details for the fibers assigned to them in E. Fiber
Apportionment below. Additions to the Fiber Terminations and Splicing section of this document
must be specific to fiber splicing and termination and shall not alter or amend the terms of any other
portion of this document.
1. At the City of Tukwila TA -25 on the eastside of Interurban Ave leave a 100' service loop with
strands 73 through 288 unterminated. Termination of these strands will take place in a future,
separate agreement.
2. At the traffic pedestal on the west side of Rainier Ave, a 100' slack loop shall be left for future
splicing of strands 73 through 288 to a cable coming from a City of Renton manhole at SW 7t' and
Talbot. The first 72 strands shall be owned by King County.
Note: more splice sections may follow detailing splices to the owner agencies when the fiber topology
and fiber count and ownership has been fully negotiated.
E. Fiber Apportionment
One 288 count single -mode fiber optic cable will be installed along the entire above described route. The
following table is for illustrative purposes only to detail initial fiber distribution among project agreement
participants. Actual strand assignments will be determined through the splice tables and be dependent upon
existing fiber splice connections.
1. Fibers 1 - 72 (72 fibers) will be owned and maintained by King County.
2. Fibers 73 - 78 (6 fibers) will be owned and maintained by the City of Bellevue.
3. Fibers 79 — 80 (2 fibers) will be owned and maintained by the City of Renton
4. Fibers 81 - 108 (28 fibers) will be held in trust by the consortium for the future use of current or future
consortium members which may include: cities, school districts, fire districts, water districts, hospital
districts and others.
5. Fibers 109 - 132 (24 fibers) will be owned and maintained by the University of Washington.
6. Fibers 133 - 134 (2 fibers) will be owned and maintained by the City of Kirkland.
7. Fibers 135 - 288 (154 fibers) will be held in trust by the consortium for the future use of current or
future consortium members which may include: cities, school districts, fire districts, water districts,
hospital districts and others.
6
III. Anticipated Project Budget
A. Construction Budget
Estimated Construction Budget
Item Description
Quantity
Price
Extended
Provide 288 single mode fiber optic cable strands from
a traffic control cabinet on the west side of
Rainier Ave S. at SW 7th St, Renton to a TA -25
on the eastside of Interurban Ave at SW Grady
Way, Tukwila. Project includes all necessary
infrastructure improvements necessary to
complete the described route.
1
1
$320,000.00
Tax
$ 15,000
9.8 %
$31,360.00
Total
$351,360
Estimated Total Project Valuation
$351,360.00
B. Construction Cost Apportionment
Construction Cost Apportionment Table
Participating Agency
Cost
UASI Grant Funds
$ 120.000.00
King County, dedicated fiber strand costs
231,360.00
Project Planning, Design Project Mgmt — King County
$ 50,000
Conduit/Infrastructure — City of Tukwila
$ 15,000
Total
$ 351,360.00
C. In -Kind Asset Contributions
In -Kind Asset Contribution Table
Contribution Type and Agency
Value (est.)
UASI Grant Administration /Project Mgmt — City of Bellevue
$10,000
Conduit 10,000 feet in length — City of Renton
$500,000
Project Planning, Design Project Mgmt — King County
$ 50,000
Conduit/Infrastructure — City of Tukwila
$ 15,000
Total In -Kind Contributions
$575,000
Project Funding (see para B, above)
$351,360
Estimated Total Project Valuation
$926,360
7
D. Maintenance Responsibilities and Costs, including Ongoing Maintenance and
Responsibilities for Moves.
Expected future maintenance has been broken down into the categories below. If a maintenance issue arises that
is not listed below, those costs will be proportionately split based on fiber ownership in each fiber segment by
the participating agencies.
Locates
The City of Renton, City of Tukwila and King County agree to perform or pay for all locates required and
requested through Underground Utilities Locate Center (UULC) for the fiber and conduit installed as a result of
this agreement that is on property owned by the City /County, in the City /County right -of -way and in the right -
of -way in potential annexation areas.
Relocation
Any and all relocations will be borne by the parties to this agreement. Cost shall be apportioned based on the
percent of fiber owned by each participating agency.
Repairs/Breaks
The Community Connectivity Consortium and King County shall be responsible for immediate and timely
repair of all breaks or outages of fiber in the project agreement. The Community Connectivity Consortium and
King County shall contract with a competent and qualified vendor to provide 7x24x365, four hour response to
any fiber breaks /outages that happen on the fiber segments in the agreement.
The Community Connectivity Consortium or King County will determine Cost Apportionment using a formula
based on the percentage of fiber owned by each partner to this agreement. Upon completion of the repair, the
Community Connectivity Consortium or King County shall invoice each partner for their share of costs.
E. Payment for project work
This project agreement covers the purchase of 216 strands of single mode, all wave fiber for exclusive use of
the Community Connectivity Consortium. Using UASI grant funding, the City of Bellevue will purchase 216
strands from King County upon the successful completion of the F -Line project as described in this agreement.
Successful completion shall mean the complete installation, testing and delivery of complete as -built
documents, test results and project acceptance by King County from the contractor.
IV. Apportionment of Liability
During construction, the Contractor shall be responsible for the project work and the project site. In the event
that the project work causes or contributes to any harm, damage, injury or loss to any person or property,
whether during construction or after completion of the project, each party shall be responsible as set forth in
Section VI, Indemnification and Limitation of Liability, of the Consortium Project Agreement Template Policy
(adopted Feb. 2, 2012).
Each participating agency to this agreement shall ensure that the participating agency and all persons
performing the Work, including without limitation project suppliers and subcontractors, maintain in effect at all
8
times during the Work, coverage or insurance in accordance with the applicable laws relating to worker's
compensation and employer's liability insurance (including, but not limited to, the Washington Industrial
Insurance Act and the laws of the state in which any such person was hired), regardless of whether such
coverage or insurance is mandatory or merely elective under the law. The Lead Agency or contracting party
shall furnish to Participating Agencies such assurance and evidence of such coverage or insurance (such as
copies of insurance policies and Certificates of Compliance issued by the Washington State Department of
Labor and Industries) as Participating Agencies may request.
Each Participating Agency shall maintain in full force and effect throughout the term of this Agreement, a
minimum of One Million Dollars ($1,000,000) liability insurance for property damage and bodily injury. In
satisfying the insurance requirements set forth in this section, the Participating Agency may self - insure against
such risks in such amounts as are consistent with good utility practice or shall obtain a coverage agreement
through a Risk Pool authorized by Chapter 39.24 RCW which shall provide liability coverage to the
Participating Agency for the liabilities contractually assumed by the Participating Agency in this Agreement. At
the time of execution of this Agreement, and prior to commencement of performance of any of the Work, each
Participating Agency shall furnish Participating Agencies, upon request, with a Certificates of Insurance as
evidence that policies providing insurance (or self - insurance) with such provisions, coverage's and limits are in
full force and effect.
V. Project Schedule
Task Target Completion Date
Circulate and sign copies of the project PA
Award Contract /Obtain permits
Prep conduit and install fiber and toneable tape
Terminate and splice fibers
July 2013
July 2013
July 2013
August 2013
VI Changes or Addenda to Project Agreement Template Policy
This Agreement shall run concurrent with the Project Agreement Template Policy document. This document
may supersede the Project Agreement Template Policy document to the extent it contains terms and conditions
which change, modify, delete, add to, supplement or otherwise amend the terms and conditions of the Project
Agreement Template Policy document.
Approvals
IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the respective dates
indicated below.
9
Brad Miyake Date City Attorney
Acting City Manager
City of Bellevue
Approved as to Form:
Kurt Triplett Date City Attorney
City Manager
City of Kirkland
Approved as to Form:
Denis Law Date City Attorney
Mayor
City of Renton
Approved as to Form:
Jim Haggerton Date City Attorney
Mayor
City of Tukwila
Approved as to Form:
William S. Kehoe Date County Attorney
CIO
King County
Clare Donahue Date
Associate Vice - President, Information Technology
University of Washington
10
Project Agreement 65
12
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, P.E., Program Manager
DATE: July 12, 2013
SUBJECT: 2013 Annual Sewer Repair Program
Project No. 91340201
Bid Award
ISSUE
Award bid to King Construction Co., Inc. for the installation of side sewers to the Desimone residence at 6532
Southcenter Blvd (S 154th St) and Duong residence at 6542 Southcenter Blvd, Tukwila Washington.
BACKGROUND
It was discovered in December 2012 that sanitary sewer charges for the Desimone residence at 6532 Southcenter
Blvd had been being paid to the City of Tukwila without being connected to the public sewer system. During the
investigation of the Desimone residence, it was determined that sewer service for neighboring residence at 6542
Southcenter Blvd was also being paid, with no connection to sanitary sewer.
In addition to the installation of the two side sewers, a 10 -foot section of existing sewer main is being replaced due to a
tree root blocking a portion of the sewer line. This project must be completed as soon as possible as septic tank
systems to both houses are failing.
DISCUSSION
Four firms from the MRSC Small Works Roster submitted bids for the side sewer installation project. King
Construction, Co., Inc. of Pacific, Washington, submitted a bid of $49,056.00, including sales tax, bonding, and
insurance. King Construction has successfully completed work in the past for Valley View Sewer District.
Engineer's Bid 2013 Annual Sewer
FINANCIAL IMPACT Estimate Results Repair Budget
Construction (includes tax) $43,252.50 $49,056.00 $75,000.00
Contingency 10% 4,325.25 4,905.60 0.00
Total $47,577.75 $53,961.60 $75,000.00
The Annual Sewer Repair Program has $75,000 budgeted for 2013, although $32,000 was used for the 5 180th St
Sewer Sliplining Project. The balance of $11,000.00 will be met from the remaining $35,000 for the 55th Ave S Sewer
Line Repair project which came in under budget.
RECOMMENDATION
Council is being asked to approve the contract with King Construction Co., Inc. in the amount of $49,056.00 for the
side sewer installation project and consider this item at the July 22, 2013 Committee of the Whole meeting and
subsequent August 5, 2013 Regular meeting.
attachments: Pages 116 & 118, 2013 CIP
Vicinity Map
Bid Results and King Construction's Proposal
W: \PW Eng \PROJECTS\A- SW Projects \2013 Annual Sewer Repair (91340204) \Desimone Side Sewer Installation \Info Memo Bid Award.doc
13
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
Annual Sewer Repair Program Project No. Varies
Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a
result of damaged deteriorating systems or unopposed connections. Include small repairs and capital
maintenance.
Decrease treatment, discharge, and pumping costs.
Annua program is determined after pipeline TV inspection reports are completed.
Less maintenance costs through rehabilitation of aging system.
Ongoing project, only one year actuals shown in first column. 2011 funds were used for Interurban Gravity Sewer.
FINANCIAL
Through Estimated
2011 2012 2013
2014
2015
2016
2017
2018
BEYOND TOTAL
EXPENSES
Design
Land (R/W)
Const. Mgmt.
Construction
TOTAL EXPENSES
0
75
75
75
75
75
75
75
75
75
75
75
75
75
75
75
75
0
0
0
600
600
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
Utility Revenue
TOTAL SOURCES
0
75
75
75
75
75
75
75
75
75
75
75
75
75
75
75
75
0
0
0
0
600
600
Project Location:
Entire System
2013 - 2018 Capital Improvement Program
116
14
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: 55th Ave S Sanitary Sewer Line Repair Project No. 90640203
DESCRIPTION: Repair existing 8" sanitary sewer line that has collapsing pipe in 55th Ave South.
JUSTIFICATION: The repair is needed to prevent the line from complete failure.
STATUS:
MAINT. IMPACT: If line collapses, sewer will be plugged and back up, causing property damage.
COMMENT: Sewer line is down 15+ feet in paved street.
FINANCIAL Through Estimated
(in $000s) 2011 2012 2013
2014
2015
2016
2017
2018
BEYOND TOTAL
EXPENSES
Design
0
Land (RMI)
0
Const. Mgmt.
5
5
Construction
65
65
TOTAL EXPENSES
0
0
70
0
0
0
0
0
0
70
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
0
70
0
0
0
0
0
0
70
TOTAL SOURCES
0
0
70
0
0
0
0
0
0
70
roject Location
1111101111111j11111110110111111111111[1111111111)(1,1)J111111111)M111,6,00MONIVq.,V,MHAP,,,Mplup.piuppl!!111!Illpuipilm111111v11,fill)1116,
2013 - 2018 Capital Improvement Program
118
15
So
ROJEC°TSITE
ity .f
ukwila
CALL 48 HOURS
BEFORE YOU DIG
— 800 - 424 -5555
NOT TO SCALE
DESIMONE SIDE SEWER
6532 SOUTHCENTER BLVD.
SHEET: VICINITY MAP
REVISION #1: JULY 9, 20
APPROVAL:
Cusick
LAST REVISION:
16
M CUSICK, July 1, 2013
QUOTE TAB FOR THE SIDE SEWER INSTALLATION AT 6532 AND SOUTHCENTER BLVD.
THE SCOPE WORK INCLUDES A SEWER LINE REPAIR NORTH OF THE POINT OF CONNECTION
ALL WORK
TRENCH SAFTEY SYSTEM
SALES TAX
TOTAL
ENGINEERS OPINION
COST
$ 39,500.00
3,752.50
$ 43,252.50
KING
CONSTRUCTION
44, 500.00
$ 300.00
4,256.00
49,056.00
GREEN RIVER
CONSTRUCTION
52,149.00
$ 1,500.00
5,096.66
58,745.66
GREEN EARTH WORKS
CONSTRUCTION
83,877.00
4,000.00
8,348.32
96,225.32
ARCHER
CONSTRUCTION
$ 98,700.00
$ 4,000.00
$ 9,756.50
112,456.50
PP °SAL Jnc 1 20:1.1
Si
and
42 S uthcentr, r
His r
i-Istallation of . .o Sewer
9. S.
EVAILING WAGE JO
Desedption
F'erf ern) viork assadated
wi.th this project in citiding
brandissirand in su r a riCe„ lasses Sum
Trench P t System. S
(iii'icernpieny riilarne „
Contact. Names
Akddress:
Toiephones
..s,
„era • \ idereeiri
return to:
Ike Cusick, P.E.
City f Tukwiia
Public cnks Depart ant
6300 Southcenter Blvd., S ft 100
Tukwiia, W 98188
Pease return to the City of Tukwila by 5:00 M Fri ay June 28, 2013.
18
TO:
FROM:
BY:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director- -
Peter Lau, Senior Program Manager
July 12, 2013
2012 Small Drainage Program
Project No. 91241201, Contract No. 12 -092
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 12 -092 with Green River Construction Company, Inc. of
Tukwila, Washington was issued on August 6, 2012 for the 2012 Small Drainage Program. This
project provided drainage improvements at nine locations in Tukwila. The improvements included
storm pipe and structure replacements, slip line pipe liner rehabilitation of existing storm pipes,
asphalt pavement and concrete curb replacements, and site restorations.
ANALYSIS
Construction was physically completed on December 28, 2012. Only one change order was
executed for a contract time extension due to additional time needed for material procurement.
The small amount of unit price over -runs was due to the final material quantities being slightly
more than the bid quantities. The construction budget was $743,996.05 with a 15% contingency.
Construction Contract Amount
Change Order No. 1
Unit Price Over -runs
Sales Tax Paid
Total Amount Paid
$646,858.19
0.00
552.88
5,049.09
$652,460.16
Retainage is being held by the City for this project in the amount of $32,370.55.
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of retainage, subject to
standard claim and lien release procedures, for the 2012 Small Drainage Program with Green
River Construction Company, Inc. in the final amount of $652,460.16, and to consider this item on
the Consent Agenda of the August 5, 2013 Regular Meeting.
Attachment: Notice of Completion
W: \PW Eng \ PROJECTS \A- DR Projects \2012 SDP (91241201) \Construction\After Con \Info Menlo - 2012 SDP Closeout, 7- 09- 13.docx
19
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 600 - 582 -949
Name & Address of Public Agency
of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
UBI Number: 179000208
Notice is hereby given relative to the completion o
Date: June 25, 2013
epartment Use Only
Assigned to:
Date Assigned:
contract or project described below
Project Name
2012 Small Drainage Program
Contract Number
12 -092
Job Order Contracting
❑ Yes X No
Description of Work Done /Include Jobsite Address(es)
Provided storm drainage improvements at 9 locations within City of Tukwila. The locations were: 1) the intersection of 47th Avenue South and South 109th Street; 2) 49th Avenue South between South
107th Street and South 109th Street; 3) the intersection of South 128th Street and 37th Avenue South; 4) the intersection of Tukwila Parkway and Southcenter Parkway; 5) Fort Dent Park; 6) South
107th Street between 49th Avenue South and Beacon Avenue South; 7) South 114th Street east of 49th Avenue South; 8) South 142nd Street between 52nd Avenue South and 53rd Avenue South;
and 9) Gilliam Creek Inlet off South 154th Street between 42nd Avenue South and 51st Avenue South. The drainage improvements included storm pipe and structure replacements, sliplinelpipe liner
rehabilitation of existing storm pipes, asphalt pavement and concrete curb replacements, and site restorations.
Federally funded road transportation project? ❑ Yes V No
Contractor's Name
Green River Construction Company, Inc.
Telephone Number
206 - 246 -9456
Contractor Address
6402 South 144th Street, Suite 1, Tukwila, WA 98168
If Retainage is Bonded, List Surety's Name (or attach a copy)
N/A
Surety Agent's Address
N/A
Date Contract Awarded
July 2, 2012
Date Work Commenced
August 9, 2012
Date Work Completed
December 28, 2012
Date Work Accepted
Contract Amount
Additions (+ )
Reductions ( - )
Sub -Total
Amount of Sales Tax Paid at
9.5%
(If various rates apply, please send a breakdown)
r 1r,anw Al,
$ 646,858.19
$ 552.88
0.00
$ 647,411.07
$ 5,049.09
TOTAL $ 652,460.16
NOTE: These two totals must be equal
Liquidated Damages $
Amount Disbursed $
Amount Retained $
Please List all Subcontractors Below:
0.00
620,089.61
32,370.55
TOTAL $ 652,460.16
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Lakeside Industries, Inc.
601 106 847
420463
Briar Group, Inc.
602 110 282
434000
Group Four, Inc.
600 061 180
Not known yet
Pacific Concrete Services, LLC
602 126 314
Not known yet
Rosso Gardens, LLC
602 326 543
Not known yet
F215- 038 -000 08-2011
REV 31 0020e (08/25/11)
Continued on page 2
20
4 9o8
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee �?1
FROM: Bob Giberson, Public Works Director42 -`
BY: Ryan Larson, Senior Program Manager
DATE: July 12, 2013
SUBJECT: Surface Water Lift Station No. 15
Project No. 91041203
Project Status
ISSUE
Provide a project update and anticipated construction schedule for the Surface Water Lift Station No.
15 Improvement Project.
BACKGROUND
A design contract was issued to PACE Engineering in March 2011 to design a back -up power
generator for the Surface Water Lift Station No. 15, which drains approximately 200 acres of the
northern portion of the Tukwila South Development. The station was built in 1977, has four pumps, a
total capacity of 43.7 cfs and is the largest storm water lift station in the City. The electrical controls and
pumps are located below ground and the station currently does not have generator backup power.
Construction was originally planned for 2013, but staff was unable to secure the needed easements.
Universal Field Services was hired in May 2012 to negotiate with the out of state property owner for the
required construction and permanent easements needed for the project.
STATUS
The property owner recently approved the required easements and returned them to the City for
payment and execution. The total cost for the easements is $43,899, which includes temporary and
permanent easements and an administrative settlement of $10,000 to cover attorney's fees. The total
cost for easement acquisition including the real estate negotiator is $56,064, although the project
budget for real estate acquisition is only $40,000. The additional acquisition cost of $16,064 will come
from the Project's construction budget.
The project is currently being advertised with a bid opening scheduled for July 16, 2013. Staff will
request approval to present the bid results and recommend bid award at the July 23 Transportation
Committee meeting. In addition, at the 7/23 Transportation Committee meeting, staff will request
purchase of the backup generator under separate contract. Purchase of the generator requires a long
lead time and is expected to take 3 months. Electrical upgrades to the generator backup for the pump
station must take place during dry periods to avoid the need for temporary bypass pumping systems
and is anticipated to begin in late August.
RECOMMENDATION
Information only.
W: \PW Eng \ PROJECTS \A- DR Projects \Storm Lift Station No 15 Improvements (91041203) \ Design \Info Memo Project Update.doc
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