The URL can be used to link to this page

Home My WebLink AboutReg 2013-07-15 Item 3G - Resolution - 4 Fleet Vehicles SurplusCOUNCIL AGENDA SYNOPSIS Initials Meeting Date 07/15/13 Mayor's revie Counci review ITEM INFORMATION ITEM NO. 3.G. 63 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DAIE: 07/15/13 AGENDA IIEM TITLE Resolution Declaring 4 Vehicles as Surplus - Round 2 for 2013 CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date L Resolution ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date 07/15/13 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police a PW/ SPONSOR'S For the second round in 2013, the Fleet Department has identified 4 vehicles that have SUMMARY outlived their service life and are no longer needed by the City. All of the equipment is fully depreciated and is currently valued at $9,800.00. These items are still operational, however in some cases, require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 4 vehicles as surplus and authorize their sale. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. DAIE: 07/09/13 COMMITTEE CHAIR: ►/ Transportation Cmte ❑ Planning Comm. KATE KRULLER RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Department Majority Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL /FLEET Comments: Approximate value of 4 pieces of equipment is $9,800.00 MTG. DATE RECORD OF COUNCIL ACTION 07/15/13 MTG. DATE ATTACHMENTS 07/15/13 Informational Memorandum dated 07/05/13 Draft Resolution Exhibit A - Surplus Equipment Spreadsheet with photos Minutes from the Transportation Committee meeting of 07/09/13 63 64 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Pat Brodin, Operations Manager DATE: July 5, 2013 SUBJECT: Resolution to Surplus City Equipment for 2013 Round 2 ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. BACKGROUND The Fleet Department has identified 4 vehicles which have outlived their service life and are no longer needed by the City. These items are still operational however, in some cases, require extensive repairs and are no longer used or too costly to overhaul. All vehicles are fully depreciated and currently valued at $9,800.00. Selling these pieces of equipment at auction in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION The Council is being asked to approve the Resolution declaring the 4 pieces of equipment as surplus, authorize their sale, and consider this item on the Consent Agenda of the July 15, 2013 Regular Council Meeting. Attachments: Draft Resolution Exhibit A Surplus Equipment Spreadsheet & Photos Auction Update: Council approval was given on April 15, 2013 by Resolution No. 1794 to surplus 35 pieces of equipment. Some of the golf course equipment is still pending, but proceeds received from the James G. Murphy and Bidadoo auctions total $66,094.19, which exceeded the $50,000 originally estimated for revenue. W: \Shared Copy Only \Jeff\Info Memo 2013 Round 2 Surplus Vehicles.docx 65 66 Citv of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN FLEET VEHICLES AS SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL. WHEREAS, the City of Tukwila purchased the four vehicles described and illustrated on Exhibit A, which were utilized by the Public Works and Parks & Recreation Departments; and WHEREAS, the vehicles described on Exhibit A have a total combined value of $9,800; and WHEREAS, the vehicles described on Exhibit A have outlived their usefulness and are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City department; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The four vehicles described on the attached Exhibit A are hereby declared surplus. Section 2. Fleet Department Authorized to Sell. The Fleet Department, as part of the City's replacement program, is hereby authorized to sell the four vehicles described on Exhibit A for the best available price, or properly dispose of those items it is unable to sell. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2013. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachment: Exhibit A, Inventory and photographs of four surplus vehicles W:\Word Processing\Resolutions\Four fleet vehicles declared surplus 7-2-13 JM:bjs Page 1 of 1 67 68 Fleet Equipment Inven d 73 Serial Number / Vehicle Identification Number 0 0 0 0 a v a) 0 a 0 0 W O 0 O O O O O O O N O O 6 O 000 Ln N N (0 0) CO CO ▪ O) CO N LC) LC) 00 d- N T O c) 1 FBSS31 L4WHB36918 1 GCCS19Z6R8190416 CO CO Lo O N N U X c0 0) N = U t- C3 2 U N z 0 O CO >,o D o > o UchU a > a u O Q CS) 0 Q U 6 as co C (f) as LCD C CO d O N O) 0) O) O 0) 0) O) r r r N CE • O U) 0 Ln N ✓ Ln CO CO N N N 69 0 l) 0) RS 0 Master copy on Admin computer Exhibit A — Photos of 2013 Surplus Equipment Round 2 Unit 1210, 1998 Ford 15 passenger Clubwagon Unit 1255, 1994 Chevrolet S -10 Pick -up 65,991 miles, Value $2,000.00 Unit 1287, 1990 Chevrolet extended cab % ton Pick -up, Transmission has no reverse. 96,193 miles, Value $600.00 W: \Shared Copy Onl}AJeff\2013 Surplus Photos Round 2.docxl 70 121,065 miles, Value $1,200.00 ert ,„��dp�iyr��aa�� Unit 1464, 2002 Johnston Mechanical Sweeper 4000 3,909 hours, Value $6,000.00 Transportation Committee Minutes July 9, 2013 — Pape 2 D. Resolution — Surplus and Sell the Sewer Video Inspection Truck Staff is seeking Council approval of a resolution authorizing the sale of a 1993 Ford Grumman Video Inspection Truck to the City of Normandy Park. The City has replaced this truck in accordance with the 2013 Fleet purchase plan, and while it is no longer needed it remains in good condition. Normandy Park will pay the full fair market value of $8,000 if this sale is approved by the Council. MAJORITY APPROVAL. FORWARD TO JULY 15, 2013 REGULAR CONSENT AGENDA. E. Resolution — Surplus City Equipment for 2013 Round 2 Staff is seeking Council approval of a resolution authorizing the sale of four surplus vehicles from the City's fleet. These vehicles are fully depreciated and staff is recommending selling them at auction in "as is" condition. The four vehicles are valued at $9,800 combined and are described as follows: • 1998 Ford Clubwagon • 1994 Chevy S -10 Pickup • 1990 Chevy Pickup • 2002 Johnston 4000 Sweeper MAJORITY APPROVAL. FORWARD TO JULY 15, 2013 REGULAR CONSENT AGENDA. III. SCATBd Highlights from the June 18 meeting were discussed, including: • Federal Way presentation on Transportation Safety • SCA comprehensive approach to regional bridge tolling • SCA legislative update (transportation package, public trust fund, budget cuts) • Interlocal agreement for South Sound Transportation Board There was discussion about Federal Way's success with traffic calming measures including speed bumps and traffic circles, resulting in collision reduction rates from 75 -82 %. Staff is aware of public interest in some of these mitigations and indicated that the addition of 1 FTE staff (Traffic Engineer) would be required. Committee recognized that the Strategic Plan is the City's priority at this time. INFORMATION ONLY. IV. MISCELLANEOUS As information only, Committee members and staff reviewed the status of the five Transportation Committee Goals for 2013. 1. Create a Public Safety- oriented Sidewalk Policy • Councilmember Robertson expressed a safety concern with public sidewalks not being continued onto private property, giving examples on Strander near Target and on Minkler near Panera Bread. Staff responded this is a private property issue with developers /owners who are sometimes reluctant to expend funds. • Committee Chair Kruller inquired about sidewalk ramp ADA compliance program status. Staff indicated that Tukwila is making progress and while currently ahead of agencies, is not near its goal. This is in the CIP but not well - funded at this time. H: \Committee Minutes \Transportation \Trans 070913.docx 71