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HomeMy WebLinkAboutReg 2013-07-15 Item 5C - Report - City Administrator / 2013 Work Plan Status Report for 2nd Quartermon City of Tukwila CITY ADMINISTRATOR REPORT The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: July 10, 2013 SUBJECT: Report for July 15, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Kinq County City Administrators /Managers Monthly Meetinq: The City Administrator and Government Relations Manager attended the July 3, 2013, meeting where AWC representatives provide a recap of the state budget results, and the Port of Seattle talked about the Port's 25 -year vision entitled the Century Agenda. The Century Agenda proposes four regional initiatives that that are anticipated to create more than 100,000 jobs. • Southwest Kinq County Economic Development Initiative: Staff attended the Southwest King County Economic Development Initiative monthly steering committee meeting on June 27, 2013. • Tukwila School District's Cultural Competency Traininq: On July 8, 2013, Human Services participated in part of the Tukwila School District's cultural competency training. • Sound Cities Association (SCA) - Reqional Transit Committee Caucus Planning: Staff participated in the June 27, 2013 planning meeting for the July 8, 2013, Regional Transit Committee Caucus Meeting. The discussion focused on Metro's response to several issues that were raised at a previous Caucus meeting. SCA staff and working group members reviewed proposed changes, highlighting those amendments and recommendations for clarification as well as those that the caucus may find contentious. • Reqional Transportation Demand Manaqement (TDM) Action Plan: Staff participated in Puget Sound Regional Council's (PRSC) TDM Steering Committee meeting to finalize content for the Regional TDM Action Plan. This Plan will be incorporated in PSRC's Transportation 2040 Plan. II. Community Events • Family 4t —" at the Fort: Nearly 5,000 people enjoyed a wonderful event to celebrate the 4th of July. Inflatables, food vendors, activities and a great fireworks show made this year's event a memorable one. • Tukwila Garden Tour: The Tukwila Garden Tour is scheduled for Saturday, July 13, 2013. Private gardens in Tukwila are featured, each with a unique theme. Speakers from the Cascade Water Alliance, as well as music, art, and refreshments will be highlighted at various gardens. This event is coordinated by the Parks and Recreation Department, Events Division and volunteers from the Southgate Garden Club. 115 City Administrator Report Page 2 • Summer Outdoor Cinema Series: Outdoor movies begin on July 19, 2013 with the first "Movie on the Green" at Foster Golf Links. We'II be showing the James Bond movie "Skyfall ". The event is FREE and begins at dusk. III. Staff Updates Public Safety • 13037 South 41 Street: On June 30, 2013 the Fire Marshal was called to an event at the Delta White Center Masonic Lodge. Twenty to thirty feet of the brick veneer on the South wall of the building had collapsed into the parking area. The building was posted (do not occupy) and a fencing company was called to fence off the parking area to prevent access to this area. Project Updates • Strategic Plan Implementation: The Community Liaison team is finalizing the process and materials for the recruitment/selection of the City's first liaisons. Staff is also working with representatives of Forterra to identify organizations /individuals who can provide diversity /equity training /awareness to employees and others. • Urban Renewal: Property appraisals were delivered to the owners of the seven properties being considered under the Crime Reduction through Property Acquisition project. • Comprehensive Plan Update: On June 27, 2013, the Planning Commission held a public hearing on the Natural Environment and Shoreline chapters of the Comprehensive Plan and recommended forwarding the two chapters, with several amendments, on to the City Council for review. The Shoreline Chapter is being amended to add text to the goals and policies approved by the City in 2011 when the Shoreline Master Program was updated. No one testified or provided written comments on the Shoreline text. The Commission made a minor revision to the proposed text related to invasive plants. The City Council is scheduled to review these chapters at work sessions scheduled for July 30 and 31, 2013 and to receive testimony at a public hearing scheduled for August 12, 2013. • PROS Plan Update: Hosted a focus group of Senior Citizens on July 2, 2013 to get their feedback and input on the PROS Plan. Reviewing draft summaries of the Outreach pieces, Inventory Review and Analysis, and Resources Summary Report. • King County Library — 14242 Tukwila International Blvd: Building permit application was submitted for the construction of the new 9,900 square foot library located at Tukwila Village. Staff has determined the application complete and will begin substantive review. • Buffalo Wild Wings Restaurant — 225 Tukwila Pkwy: An application for building permit was received this week for the construction of a new 8,450 square foot restaurant. The proposed location is the old Bank of America site. The proposal is to construct the new restaurant on the existing foundation. Staff will be taking this project before the Board of Architectural Review in July. • Tukwila Home 2 Suites — 300 Upland Drive: The permit center received building permit application for the construction of a 20,650 square foot 4 story hotel. This project has received SEPA and design review approval. • 4501 Building — 4501 South 13411" Place: A building permit application was submitted for the construction of a 17,000 square foot concrete tilt up building. This building is for a future unknown tenant. This proposed building will need to obtain design review approval prior to permit issuance. • Duwamish River Cleanup: DCD staff spent over two days complying with a request for files for the U.S. Environmental Protection Agency (EPA) to review as part of its effort to determine responsibility for contamination to the Duwamish River. This effort is related 116 City Administrator Report Page 3 to the cleanup work Boeing, Port of Seattle, City of Seattle, King County and King County airport have been involved in for the past 20 years. Community Services • Human Services: • Staff met with Sister Suzanne Hartung of Providence Health and Services and Mikel Hansen of Sabey Corporation to discuss human services support in Tukwila. • On July 12, 2013 staff met with staff from Neighborhood House. Neighborhood House currently has a home visiting early learning program in Tukwila and was recently awarded Head Start slots. • Continuing to streamline efforts in the Sharel application which streamlines efforts with the non - profits. • Recreation: • Summer Sack Lunch Program began on June 24, 2013 at Tukwila Community Center, Foster Memorial Park, and Cascade View Community Park. On average, we are serving 160 lunches per day between all sites. • Free Summer Playground Program began on July 1, 2013 at Foster Memorial Park and Cascade View Community Park. • "Summer School Fun" program began on July 9, 2013 with a partnership with the Summer School program. Recreation staff lead students in fun, healthy play activities after Summer School with the help of the teachers. 60 students attended the first day and we anticipate attendance to increase as the program runs each Tuesday throughout Summer School. 117 118 2013 City-Wide Work Plan - Second Quarter Update Community Vision The City of opportunity, the community of choice. City Mission To provide superior services that support a safe, inviting and h for our residents, businesses and guests. Strategic Goals and Objectives 1. A Community of Inviting Neighborhoods & Vibrant Business Distric A. Cultivate community ownership of shared spaces. B. Build a broad and collaborative approach to preventing crime and increasing the se C. Focus City planning and investments on creating a connected, dyn environment. D. Use City efforts and investments to realize established visions -areas. 2. A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all B. Strive for excellent education, vocational supports, and persona effective partnerships and City services. C. Encourage maintenance, improvements, and diversity in the Citys 3. A Diverse & Regionally Competitive Economy A. Embrace the Citys economic potential and strengthen the Citys employment center. B. Strengthen the Citys engagement and partnership with the business co 4. A High-Performing & Effective Organization A. Use Tukwilas Vision, Mission, and Strategic Plan to focus and p B. Advance Tukwilas interests through participation in regional pa C. Continue to develop as an organization and support individual growth. D. Ensure City facilities are safe, efficient, and inviting to the E. Ensure the long-term fiscal sustainability of the City. 5. A Positive Community Identity & Image A. Improve the Citys ability to build trust and work with all memb B. Facilitate connections among Tukwilas communities. C. Promote a positive identity and image of Tukwila. 2013 Priorities Crime Reduction along Tukwila International Boulevard (TIB) An Improved Environment for Community Livability Strengthened Financial Fundamentals Updated Plans and Policies Aligned with the Communitys Vision Improved Access to City Services and Decision-Making Council, Staff and Partners Engaged in a Shared Commitment to th 2013 City-Wide Work Plan - Second Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC 2013 PRIORITIES STATUS AS OF JUNE 30, 2013 DEPT(S) PLAN GOALS Crime Reduction along Tukwila International Boulevard (TIB) The Police Department acquired software to implement the Target Spots and Key Offenders strategy. During this last quarter we b to populate the program with key offenders. We met with the city prosecutor to garner his support for this strategy as well as crime reduction in general along TIB. Human Resources advertised, tested, and began interviews to hire a patrol administrative assistant in support of the CRI strategy to increase accessibility, visibility, and responsiveness. The assistant wi Implement the Crime Reduction administrative tasks currently being accomplished by patrol staf Initiative and engage all Police 1B, 1D will free up resources to spend more time in the community. departments in supporting crime reduction On June 1, we assigned Sgt. Bisson to the regional P.A.T.R.O.L A Task Force in support of our strategy to strengthen investigati timely arrest. The five-person team also solicited and received grant funding to continue its operations for another year. Actively engaged with other departments during the monthly Hot S Meetings in identifying crime trends and build solutions. A sub- committee met, developed, and began to implement plans to addres th particular crime issue at an apartment complex on South 158Street. Land use applications for Tukwila Village Phase 1 and the King County Begin Tukwila Village Library have been submitted and we have a September design revie ED, DCD 1D Construction date targeted. Developer anticipates starting site grading in January 2014. Preliminary title reports are complete. Appraisals are complete and have Revitalize the Urban Renewal been provided to property owners. Materials are being reviewed by ED 1D Area staff/City Attorney and an analysis will be shared with Council consideration and recommended next steps. Police staff, utilizing the Neighborhood Resource Center TIB cameras, Increase bus shelter cleaning, 1A, 1B, PW focused resources at the bus shelter on the 14400 block of TIB t litter pickup and graffiti removal 1D loitering and illegal activity. Such activity contributes to lit An Improved Environment for Community Livability Continued proactive code enforcement efforts concentrating on th Tukwila International Blvd corridor and the International Distri Restore proactive code DCD, CE 1A Military Road S. addressing sign code violations, business licen enforcement efforts citywide debris. Proactive code enforcement efforts with various neighborhoods to clean up problem properties. In January, 2013the City Council amendedTMC Section 8.28.030 regarding Chronic Nuisance Building or premises, and provided for an Streamline and strengthen expedited abatement /civil penalties process. In the second qua nuisance ordinance and DCD 1A, 1B extensive property cleanup was initiated, completed and the cost thereof abatement process has been recovered from the owners. A second abatement/ building demolition and premisescleanup is in the process. The demolition is 120 Page 2 2013 City-Wide Work Plan - Second Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC 2013 PRIORITIES STATUS AS OF JUNE 30, 2013 DEPT(S) PLAN GOALS pending court granted authorization. Plan for pedestrian safety The 60% design of mid-block crosswalk improvements at the 15000 Block 1B, 1C, improvements along Tukwila PW of Tukwila International Boulevard is under review. Improvements 1D rd International Boulevard should be completed in the 3Quarter. A meeting with BNSF, City staff and Council representatives took place on Create strategies to mitigate April 24, 2013. As a result of that meeting, staff will be bringforward Mayors rd neighborhood impacts of freight 1A information during the 3quarter to assist the full Council in determining Office mobility the next steps relating to freight mobility impacts on the Allen neighborhood. Strengthened Financial Fundamentals HR, City Compensation Policy 4E The compensation policy has been adopted. Finance The golf course 2012 financial performance was discussed and pre to the Finance and Safety Committee. A follow-up analysis of the indirect Research revenues and cost allocation charged to the golf course was also completed. opportunities to reduce Finance 4E Information on a Transportation Benefit District will be present expenditures (including impact of August 20, 2013 Finance and Safety Committee meeting. Other revenue golf course on General Fund) enhancement opportunities will be presented to the Committee as research and analysis is completed and Committee time permits. Evaluate viability of sewer utility PW, rd 4E Scheduled for Utilities Committee in 3Quarter. funds Finance Updated Plans and Policies Aligned with the Communitys Vision The Planning Commissionhas forwarded recommended versions of 6 rd Comp Plan elements to the Council for review in the 3quarter: Utilities, 1A, 1C, Incorporate Strategic Plan Vision Capital Facilities, Transportation, Natural Environment, Shoreline and DCD, 1D, 2C, and aspirations into Southcenter. The elements have been updated to reflect current PW 2D, 3A, Comprehensive Plan updates. conditions and regulatory requirements as well as incorporating 4A Plan guidance. They have also been edited to reduce redundancy and formatted to increase readability. The Transportation Corridors Comprehensive Plan Element will be Tukwila International Boulevard DCD, ED 1D refocused on the TIB corridor and updated as part of the 2014 an Plan amendments. The environmental review of the Southcenter Plan is underway usi new tool called Transit Infill. The City will perform an upfront Southcenter Plan Update DCD 1D the development anticipated under the Plan and individual projec conform to the Plan will not have to conduct their own SEPA analysis and will be protected from environmental appeals. Kickoff meeting is scheduled for July with Phase 1 completion of Facilities Needs Assessment PW 4D rd assessment in 3Quarter. Public Outreach Efforts for the PROS Planhave been conducted, including Parks, Recreation and Open questionnaire (on-line and written), Community Leader Focus Group, PR 1C, 2B Space Plan Update (PROS) Education Expert Interviews, Moving Listening Sessions, and Community Page 3 2013 City-Wide Work Plan - Second Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC 2013 PRIORITIES STATUS AS OF JUNE 30, 2013 DEPT(S) PLAN GOALS Workshop. Consultant has prepared and the Technical Advisory Group is reviewing draft summaries of the Outreach pieces, Inventory Revi Analysis, and Resources Summary Report. Revise policies for Revised policy is in draft Utilities Element of the Comprehensive Plan PW 1A undergrounding of utilities (Policy 12.1.33) Establish public safety oriented Included as Goal 13.5 in draft Transportation Element of the PW 1A, 1B sidewalk policy Comprehensive Plan. Staff members from various departments participate incommunity events such as the Teen Summer Kick-Off Festival with information about recycling, comprehensive plan changes, Police Dept. public relations, City Implement improved and tailored services, human service providers, and volunteer opportunities. All public engagement strategies in 5A The Citys public outreach liaison program is moving forward  Depts all planning efforts documentation/recruitment/communication materials are being developed. Staff from several departments are serving on the Ad or Development teams. The pilot project for liaisons will focus on the housing element of the Citys Comp. Plan update (2014.1). Improved Access to City Services and Decision-Making Streamline permitting process and use technology to provide DCDs permit center is coordinating training on and testing of TRAKiT, the DCD, IT 4A th better service for customers and new permit system software. Go Live is targeted for 4Quarter. greater internal efficiencies Adjustments have been made for lighting and cameras in the Chamb Increase public access and The dais and speaking positions are all now much more uniformly visibility of Councilmembers IT 5A illuminated which allows a more consistent look and camera focus. The (Council video recording, other process for posting the video recordings for public viewing has been efforts) refined for expediency. Human Services continues to share opportunities through providers and Advance the Citys tools and Mayors school activities to foster relationship building. processes for effective Office, 5A City Council meetings are now televised and broadcast live on Ch community engagement IT and available on the Citys website. Staff has researched options available with current provider. Staff Explore online registration for rd will be researching and investigating other providers in the 3 PR, IT 4A Parks and Recreation Programs Quarter. 122 Page 4 2013 City-Wide Work Plan - Second Quarter Update Community Vision The City of opportunity, the community of choice. Council, Staff and Partners Engaged in a Shared Commitment to thCommunitys Vision Establish a yearly process and procedures to align Council and Priority setting, budgeting procedures and target dates have been Mayors staff, as well as the Citys budget discussed at the Executive Staff and Finance and Safety Committee Office 5A th and annual priorities around next meetings. An official calendar of events will be prepared in th Finance step in advancing the Strategic quarter. Plan High Performance Organization training was held in May and invol staff members. A second session (36 employees) will take place Engage and align staff in Mayors 4A, 4C, This training includes theory and practice of making organizational proactive leadership around our Office 5A change and provides a model that departments and the City at lar shared Vision and Goals use to begin identifying opportunities for introducing positive throughout the organization. Staff designed and distributed Moving Forward  an employee newsletter designed to share information and updates as we continue to moni our progress on implementation of our Strategic Plan. An all employee Improve our internal survey was distributed to provide a baseline for understanding h communications to ensure staff Mayors employees view their own department/work group/City organization. 4A are well-informed and have Office Videos of the State of the City address, first quarter Strategic Plan opportunities to provide input update, and an overview by our training consultant were posted o Citys internal website for employees. A library of reading mat also established so employees could check out books/videos that our efforts in organizational change. Develop a City Communications In the process of identifying communication strategies to utiliz Plan to provide consistent and Mayors 5A the community, the City has reestablished the use of Twitter as thorough communications with Office media communication tool, and is building an official City Facebook page. the public Administration and staff continue to communicate regularly with Build a stronger relationship with Mayors 2B school district to develop programs that benefit the students/failies of the school district(s) Office Tukwila and familiarize them with local government. Page 5