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Home My WebLink AboutReg 2004-05-17 COMPLETE AGENDA PACKET Tukwila City Council Agenda }-:- REGULAR MEETING SteVen M. Mullet, MaFor Councilmembers: · Para Carter · Joe Duffle Rhonda Berry, City Administrator · Dave Fenton · Joan Hernandez Jim Haggerton, Council President · Pamela Linder · Dennis Robertson Monday, May 17, 2004; 7 PM ·Ord #2044 ° Res #1550 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL 2. SPECIAL Tukwila Village Finance Model & ClearPath Assistance - PRESENTATIONS Rob Larsen. 3. PROCLAMATIONS/ a. Proclamation: National Public Works Week APPOINTMENTS (May 16-22, 2004). b. Appointment: Brooke Alford, Parks Commission, Position #1, term expires 3/31/07 4. CITIZEN At this time, you are invited to comment on items not included on this COMMENT/ agenda. To comment on an item listed on this agenda, please save CORRESPONDENCE your comments until the issue is presented for discussion. 5. CONSENT AGENDA a. Approval of Minutes: May 3, 2004 (Regular) May 10, 2004 (Special) b. Approval of Vouchers. 6. UNFINISHED a. A petition for vacation of Maule Avenue South BUSINESS (between South 143rd Street and South 143rd Place); petitioner Jerry Knudson. b. A resolution increasing the Fire Department Petty Cash Fund level and repealing Resolution 1532. c. A resolution formally adopting Council travel policy guidelines. d. An ordinance authorizing right-of-way condemnation for .... South 144th Street (Military Road to Tukwlla International Boulevard). 7. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 8. MISCELLANEOUS 9. EXECUT, IVE SESSION- Potential Litigation, pursuant to RCW 42.30.110(1)(i) (30 minutes) 10. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice by calling the City Clerk's office 206-4~33-1800/TDD 206-248-2933. This notice is available at www.ci.Tukwila.wa.us, and also in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped, City of Tukwila Tukwila Village Development Economic Evaluation 17 May 2004 svkiNG). • Assignment Overview • Purpose of the Project • Project Description • Project Economics - Income Estimate - Cost Estimate - Development Proforma • Recommendations • Clear Path retained by the City to: - Conduct an evaluation of economic feasibility Is Tukwila Village economically viable for a private developer? If not, how much public support is required to make the project viable? • Reduce crime in the area. • Eliminate Undesirable Land Uses • Provide a catalyst to A "sense of community" - Quality pedestrian oriented private sector development - Economic revitalization & momentum to area Future Development (Phase 2) Phase 1A -F Malik Tril4''I�1lli III •;lry Ii'�;;i�l ili�l� IIL �Il�ii Ili�p,I�i I�IIV II� k; Phase 1B ss 44 4. Private Sector Financing requires the project generate an anticipated return - Value - Cost = Profit (Return) - Value driven by income and Required Return • Revenues & Expenses Estimated. Net Income • Construction, Design & Misc. Costs Assessed '1 Is the Profit Adequate to Justify the Risk and Cost? �t�t�tlNGjx » a Residential ($ /sf /mo) Office ($ /sf /yr) Retail ($ /sf /mo) Expected Net Income: Low Range $1.10 $11.00 $21.00 High Range $1.40 $13.00 $27.00 $2.7m $3.5 m Total Cost To Complete Estimated at $41.9 Million 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 Tukwila Village • Offsite cost Estimates provided by Tukwila Public works ❑ Lease -up Op Exp • Lease -up i Commissions • • TI's • Const. i • Taxes Indirects • Construction ■A &E ❑ Land Financial Model accounts for: - Estimated cost to build - Estimated stabilized income (after lease costs and lease period) - Developer Return Threshold - Calculated maximum cost to achieve investor returns Max. Cost to Achieve Developer Return Low Rent High Rent $29.8 m $39.1 m Estimated Project Costs $41.9 m Result: Project Requires Minimum of $2.8 million Financial Support 14.00% 13.00% 12.00% 11.00% Ts 10.00% d 9.00% a 8.00% 7.00% 6.00% 5.00% Tukwila Village Project Cost w /out City Assistance 27,200 28,700 30,200 31,700 33,200 34,700 36,200 37,700 Total Project Cost ($ 000's) 39,200 40,700 42,200 43,700 45,200 46,700 • Maximum Project Cost • • to Achieve Acceptable Developer Returns I • • I • I • 1 ■ 1 ■ Minimum Re. tared Low'. _ of Expected Rends I H_ t•of Expected Rents I Developer Return 1 I ■ $3 Million Cost Gap ■ 312Mdlion Cast Gap ., I 27,200 28,700 30,200 31,700 33,200 34,700 36,200 37,700 Total Project Cost ($ 000's) 39,200 40,700 42,200 43,700 45,200 46,700 Alternative 1: Support Project As Is Evaluate Alternatives to Provide City Support • Alternative 2 : Revise Project Design Redesign the Project To Reduce Developer Costs Alternative 3: Sell the property "as is" Let the market decide what gets built C l Office of the Mayor Tukwila, Washington PROCLAMATION WHEREAS, the Public Works services provided in our commtmity are an integral part of the daily lives of our citizens; and WHEREAS, the efficient and effective provision of these services greatly enhances the health, safety, and welfare of our community; and WHEREAS, quality and effectiveness in the design and cOnStruction of public facilities and in the provision of public services is vitally dependent on the knowledge, skills, and dedication of the Public Works staff and officials in the City of Tukwila; and WI-IEREAS, the support of the community and the understanding of the importance of the work performed by Public Works staff materially influences their ability to respond to the needs of the citizens; NOW, THEREFORE, I, Steven M. Mullet, Mayor of the City of do hereby proclaim May 16 through May 22, 2004, with this year's "24/7: Focused on Our Community,'. as National Public Works Week in the City of Tukwila, and I invite all citizens and dvic the~rtselves with the challenges confronted in the daily provision of public works services in our community and to recognize the daily contributions our Public Wori~s Department staff make to our health) safety and quality of life. Signed this day of 2004. Steven M. Mullet, Mayor of Tukwila J i iig COUNCIL AGENDA SYNOPSIS p y Initials ITEM NO. 4 1 13 Meeting Date Prepared by Mayor's review Council review A Ili. I MaY 17, 2004 I s o' I kA L I CJj,V. ii I .7 I I I I I I ITEM INFORMATION CAS Number: 04-068 I Original Agenda Date: May 17, 2004 Agenda Item Title: Appointment to Parks Commission I Original Sponsor: Council Admin xxx Timeline: Sponsor's Summary: Appointment of Ms. Brooke Alford to Position #1 on the Parks Commission, term to expire March 31, 2007. Recommendations: Sponsor: Confirm appointment. Committee: Administration: Same as sponsor. I Cost Impact (if known): I Fund Source (if known): RECORD OF COUNCIL ACTION Meeting Date 1 Action May 17, 2004 1 I I I I I I I APPENDICES Meeting Date 'I Attachments May 17, 2004 Memo from Mayor to Council dated April 29, 2004 I I I I I t City of Tul vila · . ............... ~., 6200 Southcenter Boulevard · Tukwila, Washington 98188 Steven M. Mullet, Mayor To: City Council From: Mayor Mullet Re: Appointment to Parks Commission Date: April 29, 2004 I am pleased to forward to you the application of Brooke Alford. Ms. Alford has applied for membemhip on the Parks Commission and we would like her to fill the current vacancy in Position #1, which is vacant as Sue Marvin decided not to continue when her term expired in March. Ms. Alford is a member of the Grandmother's Hill group and will be a great asset to the Commission. Unless I hear otherwise from the Council before May 6 1 will be inviting Ms. Alford to the Regular City Council Meeting on Monday, May 17, 2004 to have her appointment confirmed. Thank you. /so encl. cf: Jane Cantu Lucy Lauterbach Kimberly Matej Pt~one: 206.433.1800 · City Hall Fax: 206-433-1833 ° wan~.cl, tukwila.wa.us VJ TUNIW LA V/ w City of Tukwila 2 ess APPLICATION FOR APPOINTMENT o c'�,� Type or print clearly and return completed form to: Office of the Mayor; 6200 Southcenter Blvd; Tukwila WA 9818 q f 0 0 ,c. F O 9s T G coo I wish to be considered for appointment to the following board or commission: Arts Commission Lodging Tax Advisory Committee X Park Commission C 9 Equity and Diversity Commission Human Services Board Planning Commission Civil Service Commission Library Advisory Board Sister City Committee Community- Oriented Policing Citizeni Advisory Board (COPCAB) Other. Name: .t om,. .c a_kVi`.. -a Date: 7> -c+ -c L{ Address: Zip Code: Phone, Day:, Night:. Email: Please check all that apply to you within the Tukwila City limits: ,.Z.S1 Resident School District Representative BusinessOwner/Manager High School Student Available to attend meetings: Evenings Daytime C Present ppIoyer/occupation (if retired, please indicate former occupation): Sty-It 4.w-- fl tn_.tA Phone: Occupational history/background: \e-2 LiG`�.. 4 a.�t.,n44• r. 'tiro 'P r, v AL. ,.,a u i -1S N.. 0 ✓toes,..., l:r. P ti t,. .1 4 r i t ek.... 0 0 Professional activities (orgs., clubs, service groups, etc.): nil glrt„t.').1 A. t'r P ro fn S .ira_,-FQ tn-ys 11 .4 4 -tt9V 2. .w ✓rS t 0 f ci 1 I .M� C11.' ,...L Le. }-tn r Se,c S Y'L? f� ^_,)nlr dt p r?^'a 4 ta..< v ..t. e 4 4.e.c. Ana. Hobbies /interns A.., Ae.....'., fi 1,4",,,,a, Sin I1,..,a 1 3.1....0 -)i N,.r.. .__k.'1 tlaP M.-. .r tens, .t „\-r ino+XeA l'r P,...12/ vty,�.,o..,.. 6. /a4.4 R N.. a.,:, r_»,..--.._.,,,.. s 4 z 4- LC,.• .....JVy brit+ oe, L .,,1 .?,}1,,-- Lax-I"c O Qualificatiodrelated to this position: M. 1 Get 4i aa.4 41.. F_ t IA c 1 A. P i .•L. tt t „ti.. n,d`rsi '1~ nr. r z..f, _C c A 1r.( 3 -v-za.. 1, j t�e. A 1.-.:ALL 11 )O co ✓1 nevi,. n t r ..n it 1..44 -EA c E.- t- r L� vaG vv --e- vP If`` Ayou nave previously served on one of the above boar commissions, please provide det S 0 w ort..- 4-tw�.t .t1eanLS tu ,Y :.n v n ASte a-. r -t/ pe t JQFZ fir, 4� t ......"..ice. rl 4.1 te-- A,y t t ta. r1_ Describe why you t 1 c,4-E are interested m serving on this boald/commiision /co mmittee: a 1t ..`4 -L c..�- a 1 t ...I ...I +r t y 1 •'C: A.. J1 a 4 �T44.r• ..K..,..1.-.. t #-a dr� r. l.2 -arA' J .A. P We, I A sir Le......--re 2 4,kt 4 tr+.Z (y...0... x.7.4 .4 a' 1 .cclvt c a en— u SZ.. Q it.A.A.., t2T 0 ...n-� k-S 4I -US/ 1/4---1/41- i..-c- O Signature: "'.L/1 a Date: r e t- LI r 1 Note: Upon submission, all information on this form becomes public record For further clarification regarding this application or more information regarding the boards or commissions, please call the Mayor's office at 206-433-1850. Application for Appointment 6/20/03 N OILA'. w9 s Co L ICIL AGENDA SY OPSIS p j 2 Inflials ITEM NO. j ±j si te i 1 Meeting Date i Prepared by 1 Mayor's review 1 Council review 1 to r 2 1 3/22/0 1 MCA TT, 1 I N i1► M, 4/5/04 1 MGM 1 1 1908 1 5/3/04 1 MC 1 ,r., I-27/Jz /t I 1 5/1 I LW I,, J I (T n% 1 s440% TEM OR1vIATIQO f4 f t CAS Number: 04-039 I Original Agenda Date: March 22, 2004 Agenda Item Title: Street Vacation of a portion of Maule Avenue Original Sponsor: Council Admin. Public Works Timeline: Sponsor's Summary: Public Hearing for Vacation of a portion of Maule Avenue between South 143" Street and South 143 Place. Still waiting for comments from Puget Sound Energy and Qwest on one utility pole that will have to be relocated after development. Recommendations: Sponsor: Committee: Administration: I Cost Impact (if known): I Fund Source (if known): .�C9 Meeting bate 1 Action 3/22/04 i Discussion at COW. Clerk's Office to select Public Hearing Date. I Consensus existed to forward item to the April 5, 2004 Regular for consideration/action. I 4/5/04 I Resolution No. 1546 Setting Public Hearing Date for May 3, 2004. 5/3/04 I Public Hearing on Street Vacation Additional information sought from Council 1 before making decision. Said information will be presented to supplement 1 the record of public hearing at the May 17 meeting. Final ordinance to be presented at a meeting date to be determined at me May 1/ meeting f1 ef e g z 3`..� _t u�i��s �So-�v� dy,.: •4'� Rn`' keeling Date j Attachments 5/3/04 I Cover Sheet Public Hearing for Vacation Staff Report and Vicinity Map Petition for Vacation Resolution setting date of Public Hearing for May 3, 2004. Petition Review by Departments Notice to Surrounding Property Owners with addresses RCW 35.79 Streets Vacation Minutes from 4/5/04 Council Meeting 1 05 -17 -04 Parcel map Vacation history of Maule Ave. Maule Avenue Parcel Map COUNCIL AGENDA SYNOPSIS O ...................... Initials ........................ ~~M~. Meeting Date Prepared by Ma?o?s review Council review 5/17/04 ARD vk~.~, ~./f,/n~ f~ CAS Number: 04-069 I Original Agenda Date: 5/17/04 Agenda Item Title: Resolution increasing Petty Cash Fund for Fire Department Original Sponsor: Council Admin. X Timeline: Approve at May 17, 2004 Regular Meeting Sponsor's Summary: Due to increased financial activity at the Fire station over the past two years, the petty cash amount needs to be increased from $150 to $350. Recommendations: Sponsor:. Approve as submitted Committee: Approved at May 3, 2004 meeting Administration: Same as Sponsor Cost Impact (if known): N/A Fund Source (if known): N/A Meeting Date Action 5/17/04 Attachments 5/17/04 Staff Report / Request April 8, 2004 Proposed Resolution increasing Petty Cash Funds Safety minutes from May 3t2004 meeting O T ukwila Fire Department InterOffice Memo To: Alan Doerschel, Finance Director From: Claris Flores, Assistant Chief Ops Subject: Petty Cash Date: 04/08/04 Please increase our petty cash amount to $350.00 from $200.00. The demands on the fund have increased over the years and most of the time it cannot keep up. Thank you for your consideration in this matter. cc. Chief Olivas 1908 4 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE FIRE DEPARTMENT PETTY CASH FUND 2f LEVEL, AND REPEALING RESOLUTION NO. 1532. 4• WHEREAS, the Tukwila City Council previously established Change Funds and Petty "s';T? Cash Fund levels, most recently by Resolution No. 1532; and WHEREAS, there i need to increase the Petty ash Fund from $200.00 to $350.00 in the s a ase tty jib g;:' Fire Department for operational efficiency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: l 1 Finance Department 1 Water Fund 000 1 100.00 1 '`i..6 i".4.1 'Municipal Court I General Fund 000 1 150.00 I 1 Parks and Recreation 1 General Fund 000 I 300.00 I #12- Golf Course !Foster Golf Course Fund 411 I 1,200.00 ;y (or less as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: 7 Finance Department !General Fund 000 1 800.00 1 Police Investigation /Tukwila I General Fund 000 1 5,000.00 Fire Department I General Fund 000 1 350.00 h Parks and Recreation I General Fund 000 1 500.00 Public Works Div. II I General Fund 0001 350.00 ;:lr; Municipal Court I General Fund 000 I 500.00 Public Works Div. I I General Fund 000 1 200.00 Petty Cash I VNET 102 I 300.00 '4 Police Investigation (VNET) I VNET 102 1 15,000.00 it t Section 3. Resolution No. 1532 is hereby repealed. 9 PASSED BY THE CITY COUNCIL OF THE CTTY OF TUKWILA, WASHINGTON, at a ''`r"-. :r, Regular Meeting thereof this day of 2004. ATTEST /AUTHENITCA ILL): Jim Haggerton, Council President Jane E. Cantu, CMC, City Clerk zi APPROVED AS TO FORM: Filed with the City Clerk By: Passed by the City Council Office of the City Attomey Resolution Number Fire Dept Change fund 5 /13/04 Fina.nce and Safety Committee May 3, 2004 Present: Dave Fenton, Chair; Joan Hernandez, Dennis Robertson Alan Doerschcl, P.honda Berry, Shelley Kcrslake, Lucy Lauterbach 1. Increase in Petty Cash Fire Department The Fire Department has had a hard time maintaining their petty cash from period to period. They requested increasing it from $200 to $350. Recommend resolution to increase Fire Department fund to Regular Meeting. 2. Ethics Policy As the City policy now in the Administrative Policy needs to be updated, the Committee talked about the process for updating it. A sample of Tacoma's policy was reviewed for its applicability to Tukwila. Other than changing the previsions that applied to their council- manager form of government and their Public Power and Light powers, the provisions looked like they would work well. The Committee talked about the form the ethics policy should take. It is currently part of the Administrative Policies, and as such is under the authority of the Mayor's office. If it is separated and made into an ordinance, it could be made part of the TMC. The Committee recommended this latter procedure. Recommend draft ordinance to COW. 3. Ending Fund Balance Alan talked about general City finances. L~oking at the Attachment A 6 -Year Plan, Alan said the 2004 Beginning Fund Balance was a little higher than stated. However, the trend is still evident that the City spends about $1.2 million more each year than it gets in revenues. By 2009 the City may need to borrow money to cover city operations. Dennis pointed out the City has already spent over $1 million this year in unbudgeted funds (Tukwila Village plus new positions in Public Works and DCD for Sound Transit work replacement). Alan said we usually have unbugeted items, but not at that level. Dennis pointed out the City is currently spending $200,000 on the bonds we've borrowed for projects, so we can't keep borrowing funds. Further, Alan said both pension and health cost increases could raise"employee costs by nearly a million, which may make the City mn out of money sooner than 2009. Alan talked of comparing projects that result in increased revenues for the City with projects that do not bring much, if any new revenues. The cost of the City improvements must be measured against not only quality of life improvements, but also against whether the new project will bring the City any revenues. Alan poirtted out that the Six-Year Plan, fragile as it is now, does not plan for any of the projects that will be discussed in the Priorities meeting, or any capital projects that cause increased spending other than what is now in the books. Dennis talked about the City cutting costs over six years to reduce or get fid of the $1 million unbudgetcd spending that has traditionally happened. Finally, Alan said if either Tim Eyeman's current initiative (or any future initiative of his), or streamlined sales tax happens, Tukwila's budget would be reduced by further millions. Information only. COuNCIl_ AGE ,A fNOPSIS,T M No. Meeting Date . Prepared by Mayor's review! Council review 5/10/04 LL ~ '~'~/~/7~, ~_ o~-~v-o~ ~ ,~ ~ ~~ , C. ITEM INFORMATION CAS Number: 04-024 I Original Agenda Date: 2/23/04 Agenda Item litle: A Resolution Formally Adopting a Policy for Travel Expenses While On City Business, Original Sponsor: Council x Admin. ~meline: Sponsor's Summa~/: The resolution includes the Council travel policy discussed previously. It will take effect in 2005 if approved, Recommendations: Sponsor: Recommend resolution for adoption. Committee: Finance and Safety recommended resolution 5/3/04 Administration: Same as sponsor Cost Impact (if known/: Fund Source (if known) RECORD OF COUNCIL ACT[ON .~ccting Date Action 2/23/04 COW 4112104 COW 5/10/04 COW; Discussion b~la_ ~nn.~ensus ~w~ted to forward the proposed resolution to the May 17, 2003 Rec3-~ ~]ar meeting. APPENDICES .a~ ; Attachments ...... lng Date 4/12/04 Memo from Lauterbach dated 4/12/04 4/12/04 Proposed New Travel Policy 'Attachment C' 4/12/04 Current Travel Policy 'Attachment C' 5/10/04 Resolution adopting travel policy (a~d attachments) 5/17/04 Resolution F'i ha] ~e.~.at H011 o 1908 City of Tukwila y Washington t Resolution No 4^ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, FORMALLY ADOPTING A POLICY FOR TRAVEL l ti p• EXPENSES WHILE ON CITY BUSINESS; APPROVING A CITY TRAVEL CREDIT CARD POLICY; APPROVING NEW COUNCIL TRAVEL -ASC. GUIDELINES; AND AUTHORIZING ADMINISTRATIVE POLICIES TO ;y BE INSTITUTED BY THE FINANCE DIRECTOR PER RCW 42.24. ?r.. WHEREAS, Resolution 1443 adopted travel expenses section, credit card section, and z; Council Travel Guidelines in May 2000; and WHEREAS, the Council has reconsidered the Council Travel Guidelines and has F<;l, "•;`i; 2 determined to try a new approach to managing their travel decisions; and WHEREAS, finance regulations have been updated since Resolution 1443 was 040 i adopted; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, n WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The attached Administrative Policy 03-06, "Travel Expenses While on City Business" (Attachment A), is adopted for Council use Section 2. The attached Administrative Policy 03-16, "Policy Guidelines for City qs" z Travel Card Usage" (Attachment B), is adopted for Council use i i; Section 3. The "Council Travel Guidelines" (Attachment C) are hereby approved to take effect in January 2005. u S ection 4. Al l nominal changes such as thelegal annuallnileage rate will be made administratively. Any other changes must be approved by the Finance and Safety y. Committee. r is PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2004. ATTEST /AUTHENTICATED: k r Jim Haggerton, Council President Jane E. Cantu, CMC, City Clerk I ,.c APPROVED AS TO FORM BY Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney j•1* COIR.CILTRAVn.AOC 1 ATTACF/~lqT A ?OLICY AND PROCEDURE Subjec~ [ Index: TRAVEL F_~3?ENSES %V//ILE ON'CI~ BUS.SS ~ F~CE 1/1/03 I 0~-0~, a~tot~mo ~mco D~ctor 1,0 To ~H~poUc7 ~do~cs on ~bmm~t for e~ w~c.oa 2.0 D~~s ~~: . 3.0 ~~S: B~ Mm~ 1.33~ ~R~ 42.24 R~olufion No. 1~3 4.0 m~ ~pmvo &o ~ol ~ ~ ofpmp~ cl~-Amuo~lo c~s of ~commc~on (s&~o ~to) ~ bo sol,tea wh~ ~oico"~ se~, co~or~cc or ~;~in~ away ~m ~c ~ployec's ~. ~mploy~s ~h~ll be m~bmed for ~e co~ of~e m~s, ~In~g ,mless mtomfie~Y b~ by vendor), ~g ~ foEo~g ~de~es: B~t ..............................' .................. $12.00 Linch ..................................................... $15.00 D~ ........................ ; ........................... $27.00 4.1.3 Mileage Allowance. Bmployees who usc their personal vehicles on ~avcl assignments will bc allowed the ~ allowable rate per mi],e [the 2000 rate after January 1" is cents per mile), Bach employee must have;lia'b.illty insurance of not less than that requked by curr~nt Waihln~on State Law ($50,000/$100,000/$5,000) on his/her vehicle which, is used on authorized City business, as well as proof of insurance. No reimbursement for mileage shall exceed the dollar amount of round trip air fare at the cobh rate on a hceused common carrier, pitts attto rental or ~ fare at point of destidation. When two or more em~loyee~ ~ attending the sane ser~i~ar, convention, or meeting, carpoolin§'shall be practiced whenever possible. Actual speedometer reading from City Hall to destination and return to City Hall will be used tmless traveling directly from home and then the lesser mileage will be used. If an employee, for his or her own convenience, travels by au indirect rottte or intemmts travel by'the moa economical mute, thc employee shall bear any extra ..................... '~xp -~.~ iniz01~'-P~diiibui~e~t ~0r such travel sh~ll be for only that part of the expense as would have been necessary in order to travel. 4.1,4 Out of Stale Travel (Except Elected Officials). P, eqttires p~ior approval by the City Adu~ulstrator in writing end a Tr~i~i~g Atlenrl~ce P, equest l~orm if applicable, 4.2 LocalTraval andExpenses 4.2.1 LocalMilea§e. l% mileage will bc pmd for commt~in§ from an ~a~ployee spersonal residence to City Hall or a work station. 4.2.2 Local Meals. l~.chnbursemenl: for meals will be allowed only when the employee is attendin§ a sen~ or conf~e~ce as a representative of the City for a specifi~ purpose, or where the employee's attena~,~ce ~ directly benefit the City, R.~hiibursements will not be allowed for meedn~ which are of a social nature. 'the reques~ ~or r~imb~emenl of l~¢al meals ~oul~. ~alud~. the fcliov~m§' kLform~hon: ".' '- a. Date b. Place c. Mectinlt attended · d. Specific reason f~r att~danc~'. 4,2.3 Parking fees v,411 bc ~imbursedby actual coat and receipts shall be pr~ented when pom"ole. 4~,J4 Tr"i~ing Attendance l~'equsat f°rms, except f°r elected °fficlals' need t° acc°mpany any purchase order .fo .~.n rciatinl~ to a travel expease over $100.00 (i.e. registration fee, ai~, hotel). 4.2.~ Anl( sPecial ckcumstances f°r reimbursement~ that exceed the statecl lhnit~ must be approved by the Finance Dkector prior to completion of "Claim for Expenses" form. 4.3 Ad. vanco Trawl R~volving Fund.: The City to Tukwil~ maintains an Advance Tmvd Revolving Fund for the .convenience of City employees whose necesssry official travelmight cause economic inconvenience. The Advance Travel Kevolving Fund should bo used solely for travel expenses. It should not be used for personal losrm, purchase of airline tickets, ~eg~k,tion fees, reimbursements to employees or officers for t~vel expeases already incurred, or for other tr~vel or office expenses. Per BAP, S Manual Section 1.3.3.D. l~quests for Advance TravelFund eXpenses shall be maple to thc Finance Director or designee on the In-sen"ced "Advance Travel Request" form; with out-of-state t~vel Being sppmvcd also by the City Adra~n~trator. A copy of aTr~nlng Attendance l~test form must be attached, except.for fleeted offic'mls...Upon approx.1, a checkwill be drmma on the Advance Travel Kevolvlng Fund (no more ttma five wor~in§ days) prior to depsrtu~e of the authorized ~p. l~one'fli~on of and/or t~ayment ofunexpe~ledb~m,ce must be completed within five (5) wor~qn_~ days af~ re~?n~ng to wore. Alllegally expended item~ must be it~. i~ed on an "Advance Travel C~,- for Expenses" form, aeeompanledby substantiating ~eceipt~ ~cl/or invoices. Until repair, failut~ to do so ~ make any employee receiving such advance personally liable for thc full unpaid amount plus interest at the rate of 10% per ~m,rm. No advance of any Mhd s~,a~ be ma~ to any employee who is ~l~.~in~uent in accounting for or ~paying a p~iur ~vance. If an employe~ x~eLmbumement is necessary, re~mhursemeut will be lmndledby the Finance Depa~ ;,,,cut ~ the "Advance Travel Ct~;m for Expenses" form is submitted. 4.4 lqon-allowaMe expenses ,~1 include, but ~e not tlrn~tefl to: a Lmmdry, cloning, or valet ser~ees (exert on trips of four or mom consecutive days). b. Tobacco. e. Alcoholic beverages. d. ~.nte~nment, including in-mom v~d~o ~ls. Pomona1 telephone calls or telegramm (except when on extended tri~s o~thme or mom da~s). Calls on extended ~ps am ~im;~ecl to two, and th~ total cost shallnot exceed $15.00. £ Ffi~t cless travel accommodations when economy or coach class ~re avail~le. §. Meals anti lods4ngia lieu °f °thor meals and/°r I°dging whe~ these items sro included in the ~egi~u~on fee. h. Bines, forfeitures or penalties. i. Expenses o~ a s~ous~. j. Travel insurance. k. All other personal services such as b,~oe~, etc. �Jywiu w,� ATTACHMENT B POLICY AND PROCEDURE 10c5 Subject Index: CITY TRAVEL CREDIT CARDS I FINANCE I Number: 03 -16 Effective Date: Supersedes: Page 1 of Staff Contact Approved 5/15/00 N/A I Finance Director I pP Y 1.0 PURPOSE: To establish policy guidelines for City Travel Card usage per RCW 42.24. 2.0 ORGANIZATIONS AFFECTED: All departments and divisions 3.0 REFERENCES: Resolution No. Finance Policy 03 -06 RCW 42.24 4.0 POLICY: 4.1 Credit cards are to be used for authorized City travel expenses. Each credit card will be issued in both the individual's and the City of Tukwila's name. Only the individual on each card can sign for the City. Credit card issuance is limited to elected officials and administrative personnel as approvedby the City Administrator. 42 Billing/Receipts All billing statements will come to the City's Finance Department for processing. Credit card holders will submit copies of all dirges, along with the budget account number that the expense is to be charged against, to Finance with ten (10) days after travel is completed. The receipts will be verified against the statements by Finance. 43 Permitted Uses a. Lodging costs b. Meals c. Transportation d. Registration e. Other related expenses 4.4 lqon-Allow~bl~ Costs a. Personal expenses b. Spouse expenses c. Alcoholic beverages d. Non-travel r~lated expenses c. Cash advances 4.~ Prior to receiving a credit cat, l, an acknowledgment of rccoipt of tho Credit Card ?°licy will bc ' 4.6 See also Fin~nccPollcy 03-06 fo~ rcl. cv'ant travel poticie, s.-(A~f .AC~,~ A Tmv~l ~n~p~ns~s Whil~ on City 4.'/ An~, illegal ~s~ of thc t~vcl c~cdit card can result in a lien a~i=~ sal~7, if necessary, to recover the disallowed charges. .A'CI'ACHI~IENT C Proposed Council Travel Guidelines I. Statement of Policy The Tukwila City Council encourages Council members to be actively involved in city, county, state, regional, and national organizations that affect Tukvvila, its residents, and its businesses.. Il. Decisions About'i'ravel It is the responsibility of the entire Council to approve the travel budget. It is the responsibility of individual Council members to decide upon their own travel with their ...... travel ·allotment.- III. purposes for Travel A. Education B. Lobbying C. Professional responsibility, e.g., policy boards, offices, and committees D. Public relations, i.e., representing the City E. Fostering better relations with local, state, federal and sister city officials IV. Travel Budgets . . A. Budgets for Council travel will be set ~n the fall prior to the year the travel is to occur. B. Estimates of who shall travel in the next year will be made at budget time the preceding year in order to set an adequate budget, which shall serve as a guide in allocating travel for the following year. ~ . ·" C. The Council will consider the City's financial situation in setting their annual travel budget. V. Council Travel Decisions · . · .... ~--'-~"1 meetings, the Council retreat, and · i nih each year, a~[er ~unQ~ iu~,u~ u remaining Council travel budget for State, National and Sister City travel. That share shall be available to that Council member for use in travel expenses throughout the year. B. Each Council member will prepare a travel plan at the beginning of the budget year showing planned travel and expected associated costs. Dates and locations of known state and national conferences will .be supplied as soon as they are known. C. Any Council member's f~inds that are not used for travel in that year will be returned to the shared travel fund'which can then be used by other Council members. 1, Council members desiring to use shared travel funds will prepare a Request for Travel Form highlighting the benefits to the City. 2. The Council president will prioritize the requests to the Council. The City Council will make the final decision on use of the funds. 3. After all Request for Travel forms are received by the Council President and no shared funds remain, travel requests will be denied unless additional funds are budgeted. 4. If an opportunity for a conference or training arises mid year after travel ......... funds.are exp~ended or p!~pned..f0.r, the City. Council will decide if the benef~ to.. the City ~,s high enough to warrant the additionaI~travel expense. D. Upon returning from a class or conference, Council members will prepare a written report to be distributed to the Council. If more than one Council member attends, a consolidated report may be presented. E. Sister City Travel 1. Sister City travel will not be budgeted separately and will be part of each Council member's travel allocation. 2. Funding for travel to a sister c'~ will be planned in the budget for the year in which the travel will take place.. 3. Travel to a sister city will not preclude travel to a national conference if costs are taken from the Council mere. ber's travel- budget or central shared funds. 4. The City will pay for basic travel on a sister city trip, including the transportation, lodging, and meals included in the basic pdce for the trip. All other expenses will be borne by the City Council member. VI. Travel Expenses A. The City will pay for airfare, registration, hotel, and meals when a Council member is on official travel. B. When a spouse or non-City person accompanies the Council member on travel, his/her expenses will be separately paid in full by that person, and the City will not assume any extra costs for that companion. The difference between the cost of a -... single and double room incurred when a spouse accompanies the Council member is the responsibility of the Council member, and will be paid at the time of the hotel stay, C. A record of expenses fo~ lodging, meals, transportation, and incidental expenses should be kept on a daily basis, with receipts attached to the record. An itemized bill should be kept for meals, especially when several persons' costs are included. · , ' r other itemization of the cost should, accompany a city credit D. A d.etalled~!ll.o~,,~ should not be used for any non city expenses, such as card receipt./ne creu~, ,,,~,,, ' spouse meals or lodging. VII. Travel Arrangem. ents should be processed through the Legislative Analyst, who A. City Council travel will coordinate with the entire Council· The Legislative Analyst can make arrangements for travel, if desired, and copies given to the member who will travel· B. Efforts'will be made to secure the best cost for airline travel and lodgings in the designated travel city by planning ahead, and by taking advantage of any discounts available. C. Council members can get travel advancements by completing the required forms in a timely manner. VIII. Miscellaneou?. . A. When a City vehicle is available, it should be used for intra-state travel. B. If a Council member'uses his or her personal vehicle, mileage will be reimbursed according to Internal Revenue Service rules. O CoUilJCIL AGENDA 7oPsIS Initials ITEM NO. I Meeting Date Prepared by Mayor's review Council review 05/10/04 05.17.04 CAS Number: 04-065 { Original Agenda Date: May 10, 2004 Agenda Item Title: Ordinance Authorizing Right-of-Way Condemnation for S 144th Street {Military Rd to Tnkwila International Boulevard) Original Sponsor: Council Admin. Public Works Timeline: $ponsor's Summary: Right-of-Way is required to construct the planned S 144th Street Improvements. Acquisition will be negOtiated with the property owners. In the event that negotiations fail, condemnation will be required. Project time constraints necessitate that authorization to proceed with condemnation be given by ordinance as soon as possible. Recommendations: Sponsor: Adopt Ordinance for Condemnation of Right-of-Way along S 1 Street. Committee: Forward to COW and then on to Regular for adoption of ordinance. ,~clrainlstration: Same as Sponsor. Cost Impact (if known): Fund Source (iflmown): 104 Streets (.~pg. 41 2004 CIP) AeHon 05/10/04 Disc-Jssion b.ld at COW meeting. Consensus existed to forward the p~pgsed ordinanceS'to the May 17 Regular meeting for a~ion. ....... Attachments 05/10/04 Information Memo dated April 22, 2004 ! with Exhibits A & B Transportation Committee Meeting Minutes from April 26, 2004 05-17-04 Ordinance - final format. (Refer to 5/10/04 ~OW packet For Exhibits A & B) ;t t gip: %,'P+._.WAkl 1908 City of Tukwila Washington Ordinance No. r! AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING AND PROVIDING FOR THE 1#.4e. ACQUISITION OF LAND FOR THE PURPOSE OF CONSTRUCTING THE SOUTH 144Th STREET ROAD IMPROVEMENTS; PROVIDING FOR CONDEMNATION, APPROPRIATION AND TAKING OF LAND 'AND PROPERTY RIGHTS NECESSARY THEREFORE; PROVIDING FOR THE COST THEREOF; DIRECTING THE INITIATION OF APPROPRIATE :`r;,`:;;;. PROCEEDINGS IN THE MANNER PROVIDED BY LAW FOR THE CONDEMNATION; PROVIDING FOR SEVERABILITY; AND ar,•.. ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council, on December 15, 2003 by Ordinance No. 2036, did adopt the year 2004 City budget and did provide therein for a transportation program that included funding for South 144th Street Improvements; and WHEREAS, the Capital Improvement Program provides for the acquisition of land and property for improvement of South 144th Street; and WHEREAS, the City of Tukwila Capital Improvement Program provides for the City's roadway reconstruction and safety improvements, which coordinates road projects with other elements of the Larger transportation system, abutting land uses and Fi business, industry, government, and residential processes; and WHEREAS, the City needs to acquire the property and property rights necessary to facilitate reconstruction of the widened road with curb, gutter and sidewalk within the time constraints set forth by outside funding sources; and ;a„ WHEREAS, the City Council finds that public health, safety, necessity, and r r;: convenience demand that South 144th Street be improved within the City of Tukwila, in accordance with the Capital Imr.,,.u.,ent Program, and that certain properties, property rights, and rights in property be condemned, appropriated; taken, and damaged for public use, subject to the making or paying of just compensation to the owners thereof in the manner provided by law; and 4,/ WHEREAS, the City is authorized by RCW 35A.64.200 and RCW Chapter 8.12 to initiate eminent domain proceedings for the condemnation of the property; H NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA; WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City Council has deemed it necessary and in the best interest of the citizens of Tukwila that the lands described in the attached "Exhibit A" and shown in "Exhibit B," and other property rights, and or rights in property be condemned, appropriated, taken, and damaged for the purpose of extended reconstruction of the widened road. The project will include curb, gutter, sidewalks, landscaping, illumination, drainage, channeli7ation, and related improvements. The project will require significant reconstruction of the roadway as well as relocation /reconstruction of utilities, subject to the making or paying of just compensation to the owners herein in the manner provided by law. Section 2. Compensation shall be made for the land taken and damaged. The costs and expenses for acquiring all interests and rights in said property shall be paid f'. for from the City's Arterial Street 104 Fund. -1- Sr�iworWif(of .;j: Section 3. Condemnation proceedings are hereby authorized to acquire property P g Y 4 P PertY and property rights and or rights in property, together with the right to construct and maintain slopes for cuts and fills on certain abutting properties described in the attached "Exhibit A" and shown in "Exhibit B" for the purpose of the subject road improvements. Section 4. The attorneys for the City of Tukwila are hereby authorized and directed to begin to prosecute the proceedings provided by law to condemn, take and L r' appropriate the land and other property, and property rights necessary to carry out the provisions of this ordinance. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the Ry.. "st remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published m the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OP TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of .2004. i f ATTEST /AUTHENTICAttO: Steven M. Mullet, Mayor Jane E. Cantu, CMC, City Clerk Filed with the City Clerk: APPROVED AS TO FORM BY Passed by the City Council: Published: Effective Date: Office of the City Attorney Ordinance Number: Attachments: Exhibit A Index and Legal Descriptions t'I Exhibit B Roadway Improvements J' L. 'ittL' -2 Condemnation 5/13/04 Tentative Schedule Ma~ 3 10 17 24 SEE AGENDA COMMITTEE OF THE WHOLE 31st - PACKET FOR THIS TO BE FOLLOWED BY A Memorial WEEK'S AGENDA. SPECIAL MEETING Day (City Special Issues: offices 1) An ordinance adopting the closed) International Building Code 2) An ordinance adopting a Property Maintenance Code 3) An ordinance adopting Junk Vehicle Regulations 31 5TH MONDAY O~ THE MONTH; No Council Meeting Scheduled J~tne 7 14 21 28 Public Hearing: An ordinance establishing a moratorium on social card game gambling activities; declaring an emergency (as required by the ordinance passed at the 4/12/04 Special Meeting) Unfinished Business: 1) An ordinance adopting the International Building Code 2) An ordinance adopting a Property Maintenance Code 3) An ordinance adopting Junk Vehicle Regulations ]uty 6 (Tuesday) 26 Independence 5th - Independence Day observed (City offices closed) %`;f "r' .Ne. a 4,. ✓:.c.,. =h r::!1 ;::.e;;xe;:4: ;,.,...�i.�. ;r 24)04 Stn 1Kiottdfiriss 'F ;si;:!8 Tugsda m t' l AIriesda E 20 Thi rst t 21.Th :_!!x.22 7 d a v Finance Utilities, Parks Cnisn, 5:30 PM Apartment Managers' Special Recycling Safety, 5:05 PM 5 PM Joint Planning Cmsn Network, NOON TCC Collection Event, City Council City Council Work Domestic Violence Task 9 AM -3 PM, Foster Regular, 7 PM Session on City's Force, NOON High School Ethics Policy, 5:45 PM City Council Workshop Etil CPR/First Aid on Priorities for 2004, training --call Tukwila 5 PM, TCC Fire Department 206 -575 -4404 Public Hearing (Planning Cmsn) re: Comp. Plan revisions, 7 PM, Council Chambers t„_, acs:., w 1�..:Y W ...4:ua8C, n air %s%; !er.�.�:::,: &w.: T1 'Y'ra �a °ixaa .y��g�'�y��1::iVN %:R.�..,.....,1 "i i �y�� .j� yy� gfioo'iv:: ?;�1)� PAS :'�>w°:E::.:::..;� rt Transportation, Community Joint School Board/ Planning Commission, 5:15 PM Parks, City Council Meeting, 7 PM City Council 5 PM 6:30 PM TCC COW, 7 PM Fire extinguisher training class, 6 PM, Tukwila Citizen call Tukwila Fire Dept. Patrol, 7 PM 206 5754404 5T°Y.Readiness >Transfer station passes available for pickup at City Hall May 10 -May 214 fiit Court Jury Readiness notations are made to alert City of Tukwila employees/citizens of potential parking difficulty only. Apartment Mgrs' Network Lunch (3rd Thum), NOON. (bring own hmch). TCC, contact Robbie Burns 206- 242 -8084. ➢Arts Commission (1st Tile), 5 PM. TCC, contact Kimberly Matej 206 767 -2342. Chamber of Commerce, Tukwila Community Affairs "Chamber Luncheon" (1st Tue), Noon. Chamber Offices. contact Nancy Damon 206 -575 -1633. Chipper Days, sponsored by the Washington State Dept. of Agriculture, (3rd Sat), 10 AM. Foster HS Main Parking Lot. Dispose of prunings/plant materials from the Longhomed Beetle quarantine area. Drive your truckload of materials to the parking lot and we'll help unload, chip, and dispose of materials free of charge. Be sure to bring ID w /quarantine area address. City Council Committee of Whole (COW) Meeting (2nd 4th Mon). 7 PM. Council Chambers. City Council Regular Meeting (1st 3rd Mon), 7 PM. Council Chambers. Civil Service Commission (2nd Mon), 5 PM. Conf Rm #3, contact Bev Willison 206- 433 -1844. Community Parks Crate (2nd 4th Tues), 5 PM. Conf Bin #3. Community Oriented Policing Citizens Advisory Board (COPCAB) (2nd Wed).. 6:30 PM. Conf Rm 05., contact Marja Murray 206433 -7175. Domestic Violence Task Force (3rd Th). Noon -1:30 PM. Conf Rm #5, contact Evie Boykan 206.433 -7180 or Keith Haines 206433 -1827. Equity Diversity Cmsn (1st Th), 5:15 PM. Showalter Middle School Library. call Lucy Lauterbach 206433 -1834. ➢Finance Safety Cmte (1st 3rd Mon), 5:05 PM. Conf Rm #3: 5/17 Mtg.: 1) New position, business community liaison, tourism marketing, 2) Proposed amendments to ordinance regarding law enforcement officers; 3) 2004 first quarter reports. Hwy 99 Action Cmte (2nd Tue), 7 PM. TCC, contact Keith Haines 206433 -1827. Human Services Adv. Brd (2nd Fri of odd months only). 10 AM. Human Sivas Conf Rm- call Evie Boykan 206 -433 -7180. Human Services Providers. 11:30 AM: 3/19. 6/18. 9/17. 12/3 (tentative). TCC. call Evie Boykan 206433 -7180. ➢Parks Commission (3rd Wed). 5:30 PM. TCC Sr. Game Rm. contact Kimberly Matej 206 767 -2342. Planning Commission/Board of Architectural Review (Public Hrg on 4th Th; Nov Dec 2nd Th), 7 PM. Council Chambers, contact Wvnetta Bivens 206431 -3670, Sister City Cmte (as needed), Conf. Rm #3, contact Lucy Lauterbach 206433 -1834. Transportation Cmte (2nd 4th Mon), 5:15 PM. 6300 Southcenter Blvd, Conf Rm #1. Tukwila Citizen Patrol (4th Mon), 7 PM. TCC. contact Everett Parr 206- 762- 9219/Roy Steinauer 206 243 -9191, Tukcp @hotmail.com. Utilities Cmte (1st 3rd Tues), 5 PM, 6300 Southcenter Blvd. Conf Rm #1; 5/18 Mtg.: a) South 134th Place overlay and drainage project completion and acceptance; b) Exterior painting of Community Center, City Hall and Fire Station #53 project completion and acceptance; 3) Bow Lake Transfer Station upgrade project.