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HomeMy WebLinkAbout2004-04-26 Committee of the Whole Minutes6:30 p.m. 6:44 p.m. COUNCIL ATTENDANCE: OFFICIALS: CITIZEN COMMENT /CORRESPONDENCE: SPECIAL ISSUES: Executive session began. Executive session ended. TUKWILA CITY COUNCIL April 26, 2004 Tukwila City Hall Council Chambers Executive Session 6:30 p.m. Potential Litigation 30 Minutes Pursuant to RCW 42.30.110(1)(i) COMMITTEE OF WHOLE MEETING MINUTES 7:00 P.M. CALL TO ORDER/PLEDGE OF ALLEGIANCE: Calling the meeting to order at 7:03 p.m. was Jim Haggerton, Council President, who also led the Pledge of Allegiance. Present were Jim Haggerton, Council President; and Councilmembers Joe Duffle, Joan Hernandez, Pam Carter, Pam Linder, Dennis Robertson and David Fenton. Rhonda Berry, City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Keith Haines, Chief of Police; Bruce Fletcher, Director of Parks and Recreation; Jack Pace, Deputy Director of Community Development; and Jim Morrow, Director of Public Works. Vanessa Zaputil. 15171 52 Avenue South #5, Tukwila. thanked Council and staff for their efforts in coordinating the U. S. Citizenship classes offered within the past year. Formerly a citizen of Canada, Ms. Zaputil is now a U. S. Citizen and has received her Certificate of Naturalization. Ms. Zaputil read about the classes in The Hazelnut. Councilmember Hernandez noted the classes were sponsored by the Equity and Diversity Commission. Future classes will be held for other community members (summer, 2004). a. A memorandum of understanding forming the Puget Sound Law Enforcement Information Exchange (LinX) Councilmember Fenton noted review and recommendation of this item at the April 5 Finance Safety Committee meeting. The Committee recommended review of the memorandum of understanding after one year. Keith Haines, Police Chief, reiterated the need to cooperate and share information among law enforcement agencies at local, state and federal levels. It is essential in preventing crime, solving crime and preventing possible acts of terrorism in the Puget Sound region. To that end, the Puget Sound Law Enforcement Information Exchange (LinX) has been formed. City of Tukwila City Council Committee of Whole Minutes Page 2 of 6 April 26, 2004 Questions and answers took place between the Chief and Council as it relates to wireless tests, sprint connections, and satellite connections. It was learned that this system will provide immediate access to information that will have a major impact on public and officer safety. The memorandum allows member agencies to share automated crime records. The system also includes analysis software that allows member cities to identify crime trends across jurisdictions and will be an important tool to identify and solve crime. By way of background, it has been since 2001 that Tukwila's police department has been working to develop an automated information sharing system among law enforcement in our region. We developed the Regional Automated Information Network (RAIN) system. RAIN connects Tukwila Police Department with Bellevue Police Department and the King County Sheriffs Office. Serving as Co- Chairs for LinX are Police Chief Haines and Scott Jacobs, head of the Naval Criminal Investigative Service (NCIS) in the Pacific Northwest. Since the formation of RAIN, Tukwila has been working with Mr. Jacobs and are now forming the LinX network to connect RAIN to thirteen law enforcement agencies in King, Snohomish and Kitsap Counties. King County has currently chosen not to be a member of LinX. This project is funded by the NCIS. After discussion, it was agreed the memorandum of understanding may be reviewed after a period of one year for any necessary amendments /adjustments. Council consensus existed to forward this item to the May 3 Regular meeting for action. b. An interlocal aareement between the City of Tukwila and the Tukwila School District Councilmember Linder reported review and approval of this item at the March 23 Community Affairs and Parks Committee meeting. Ms. Linder noted the current agreement was signed in 1996 and has been neither reviewed nor amended since that time. Bruce Fletcher, Director of Parks and Recreation, reported a good working relationship with the Tukwila School District and stated it is time to update the interlocal agreement. The School Board has reviewed and approved the draft interlocal agreement, however, there are some "housekeeping" changes which Mr. Fletcher believes are required before finalization of the agreement. This interlocal agreement allows the City to use the School District's athletic fields, classrooms and gymnasiums for recreational and community programs. It also allows the School District to use the City's Community Center, athletic fields, parks and golf course. For clarity on the issue, Mr. Fletcher provided written (replacement) sections 4 11 of the agreement. On that which was distributed, it was decided by Council to make minor edits (adding of a space between two words) in section 4. Other sections and considerations regarding this agreement were discussed between staff and Council. Discussed at length was whether or not to leave the words "indefinite duration" in Section 11. After a poll of the Council, it was decided to leave the words in Section 11 as written. In that same section, however, Council agreed to add language regarding a periodic review of the agreement so as not to allow so much time to pass before this agreement is out of date. It was reported that additional interlocal agreements with the School District are forthcoming as it relates to the Performing Arts Center, the Stadium, Tukwila Pool and Foster Golf Clubhouse. Those facilities are not covered within this interlocal agreement. Council consensus existed to forward this item to the May 3 Regular meeting for action. c. A bid award 2004 Annual Overlay Repair Program Councilmember Hernandez reported review of this item at the April 12 Transportation Committee meeting. Referring Council to the list of roadway repairs and overlays, Ms. Hernandez noted Highline Water District has asked the City to remove "43 Avenue South (South 160 Street to end)." Highline City of Tukwila City Council Committee of Whole Minutes plans to replace a water main in 2005 and asked that we consider cost sharing repaving of the road after that project is complete. Roads to be repaired or receive overlay include: Olympic Avenue South Todd Boulevard 57 Avenue South Ryan Way Strander Boulevard (Riverside to Glacier) (Olympic to West Valley Highway) (South 144 Street to 14100 Block) (MLK, Jr. Way to 51 Avenue South) (River to West Valley Highway) Council consensus existed to forward this item to the May 3 Regular meeting for action. Page 3 of 6 April 26, 2004 The low bidder was Watson Asphalt Paving Company, in the amount of $727,940.00, which is within the $1,000,000.00 budget. The engineer's estimate on the project was $892,400.00. Questions were asked of Jim Morrow, Public Works Director. Important to note is the fact the budget includes $250,000.00 for the overlay of Strander Boulevard (Andover Park East to Green River) and is being designed as part of the Strander Boulevard Drainage project. If that project cannot be constructed in 2004 (due to permitting windows), a number of others are available for these funds on the replacement projects list. Currently, KPG, Inc. has mapped pavement repair areas for Glacier Street, Riverside Drive and Cascade Avenue, near Todd Boulevard and Olympic Avenue South. d. A consultant's agreement 2004 Annual Overlay Construction Services with KPG. Inc. Councilmember Hernandez reported review and approval of the consultant's agreement at the April 12 Transportation Committee meeting. This supplemental agreement will allow KPG, Inc., to perform construction management services for the overlay program. Jim Morrow noted KPG, Inc. was the design firm and has the manpower readily available to the City to provide construction management oversight. The budget amount was $150,000.00 and the supplement is for $108,112.60 and is therefore within budget. Mr. Morrow was able to answer Council inquiries as they were presented. Council consensus existed to forward this item to the May 3 Regular meeting for action. e. Accept Public Works Trust Fund Loan $4.196,056.00. for the construction of Cascade View Neighborhood Drainage Proiect Councilmember Carter reported review and approval of this item at the April 20 Utilities Committee meeting. The City applied for this loan which was subsequently chosen by the Public Works Trust Fund group. It passed through the Legislature, has been signed by the Governor, and the money has been loaned to the City at 1% interest per year, over 20 years. The money to pay it back comes from the Surface Water Fund. The funds will be used exclusively for the proposed drainage improvements in the Cascade View neighborhood. At the request of Council President Haggerton, Mr. Morrow explained why this loan is being granted at the rate of 1% versus the following agenda item (another PWTF loan) which is being granted at the rate of 2 Mr. Morrow stated a lower rate is achieved when an enterprise fund is able to contribute more money to a particular project. The lesser amount means a higher interest rate is charged as more money is being borrowed. The surface water funds and street funds (contributing to the Cascade View project) raised the City above the threshold such that we qualified for a 1% loan rate. Richard Simpson. 13832 37 Avenue South, Tukwila. noted that when he moved into his home May 13, 1962, there was an inordinate amount of children "up and down the street." Over the years, the number diminished yet has increasingly grown once again. Additionally two of his own automobiles have been totaled while parked in front of his home. For those reasons, he asked Council to consider speed City of Tukwila City Council Committee of Whole Minutes Page 4 of 6 April 26, 2004 humps to deter those automobile drivers who speed on that road. He spoke against speed bumps and in favor of speed humps as they are Tess permanent and may be removed if /when necessary. Councilmember Carter reported Public Works staff is looking into this issue as they have heard other people's concerns (recently raised). In connection with this issue, Mr. Morrow noted one aspect included in the design (at the intersection) is called "bulb- outs" (i.e., making it protrude slightly into the roadway). This is done for two purposes. The first of which is pedestrian safety and the other is to act as a subtle traffic- calming device as it makes drivers reduce their speed as they approach the bulb -out. This lead to more in -depth discussions on various types of traffic- calming devices and their differences including speed bumps, speed humps, round abouts, and traffic circles. Also discussed were vehicle types traveling over /around /through the various devices. Of concern were low -rider automobiles and emergency response vehicles being able to capably maneuver the various devices. Before concluding this item, it was agreed by those present that each time a traffic- calming device is required for installation, public input is sought as "one size does not fit all." This becomes a very emotional and controversial issue for those who live in the communities where installation is necessary. Council consensus existed to forward this item to the May 3 Regular meeting for action. f. Accept Public Works Trust Fund Loan $5,700,000.00, for the construction of Allentown /Foster Point Water Sewer Proiect Councilmember Carter reported review and approval of this item at the April 20 Utilities Committee meeting. This is for the Allentown /Foster Point water and sewer projects. Funding for this project will come from three fund sources water, sewer and surface water enterprise funds. This project is a 2% loan over 20 years. Ms. Carter noted once again that the City applied for this loan, which was chosen by the Public Works Trust Fund group, passed through the Legislature, and was ultimately signed by the Governor. Mr. Morrow noted an open house is coming up on this project as the design is totally complete. It will be the second open house on this project. It is hoped the contract will be executed in 2004. Council consensus existed to forward this item to the May 3 Regular meeting for action. g. A resolution renaming a portion of Fort Dent Wav to Starfire Wav A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, CHANGING THE NAME OF A PORTION OF FORT DENT WAY TO STARFIRE WAY. Councilmember Linder reported review and approval of this item at the April 13 Community Affairs and Parks Committee meeting. Ms. Linder reported that as the Tukwila Fire Marshal worked to derive an address for the new Starfire sports facility, there did not appear to be a "logical number sequence" for that area. Where the street turns left (north) over the bridge, there is a logical break. For those reasons, the Tukwila Fire Department recommends the name change. Councilmembers reviewed the draft resolution and produced minor edits. Importantly, Ms. Hernandez reported the need to remove the words "formerly named" and "the former" from the first and third WHEREAS clauses (respectively). Additionally, the word "Marshall" appearing in the fourth WHEREAS clause shall be amended to read "MARSHAL" Anna Bernhard —14241 59th Avenue South, Tukwila, is not entirely in favor of the name change, yet is glad it does not change the name of the road in its entirety. She spoke of the history of the Fort Dent name and noted people are very familiar with the Park, as well as its name and location. Council consensus existed to forward this item to the May 3 Regular meeting for action. City of Tukwila City Council Committee of Whole Minutes Page 5 of 6 April 26, 2004 h. Interlocal agreements with King County and Washington State Department of Ecology. funding and implementing Tukwila's recycling and waste reduction assistance efforts Councilmember Carter reported review and approval of these interlocal agreements at the April 20 Utilities Committee meeting. The City receives grants from two sources for its recycling efforts King County and the Washington State Department of Ecology. Funding is received only after Tukwila agrees to and enters into the interlocal agreements. By way of background, grant funds from King County will be used (over two years) to cover special recycling for hard -to- recycle goods such as car batteries and electronic equipment; not to mention compost and worm bin sales to community members. The majority of funds go to aid business recycling. The grant from King County is in the amount of $77,575.00. Grant funds from the Department of Ecology require a 25% match, which is provided by the King County grant funds. They, too, will be spent on worm and compost bin sales and business recycling. The grant from the Department of Ecology is in the amount of $14,487.00. Jack Pace. Deputy Director of Community Development. called for Council questions and inquiries. Discussion centered on goals versus targets verbiage contained in the Department of Ecology interlocal. Mr. Pace noted these to be ongoing programs the City has maintained for several years. This is all grant funded, with little or no general fund use. He reminded Council that the programs assist business owners, residents, apartment owners and managers and others for recycling. Council consensus existed to forward this item to the May 3 Regular meeting for action. REPORTS: a. Mayor: Mayor Mullet invited the Council to attend the May 1 ribbon cutting ceremony at the newly constructed Foster Golf Clubhouse. A written invitation /program was also distributed. b. Council Councilmember Duffle had no report. Councilmember Hernandez attended the April 22 Literacy Night event at Cascade View Elementary School and this evening's Transportation Committee meeting. Council President Haggerton attended the April 22 Literacy Night event at Cascade View Elementary School. He reported two upcoming meetings in connection with the Cascade Water Alliance (April 28) and the Airport Communities Coalition (also April 28). Reports on those will follow. Councilmember Carter attended the April 20 Utilities Committee meeting, the April 21 Regional Transit Committee meeting, and the April 22 Streamlined Sales Tax Tele- Conference. A written report of the tele- conference was distributed and reviewed. Additionally, Ms. Carter attended the Pacific Northwest Convention of Numismatic Association (coin collectors) at the Tukwila Community Center. Councilmember Linder also attended the April 22 Literacy Night event at Cascade View Elementary School. Ms. Linder then invited everyone to attend the May 1 Backyard Habitat Fair. Councilmember Robertson reported an April 19 "road trip" with Mayor Mullet wherein they visited three libraries to consider the issue of reasonableness on re- adding the adult book section to the Tukwila Library without performing major re- works. He also attended the April 22 Literacy Night event at Cascade View Elementary School. For Council's benefit, Mr. Robertson distributed a written de- briefing report on the events. Citing no specifics, Mr. Robertson spoke of problems with the City's current Ethics Policy. City of Tukwila City Council Committee of Whole Minutes Councilmember Fenton requested a copy of the City's Ethics Policy for review at the May 3 Finance and Safety Committee meeting. Additionally, he invited all to attend the May 6 (Noon) National Day of Prayer event at the Tukwila City Hall flagpole. Once again, Mr. Fenton served as Chair for this event. c. Staff Rhonda Berry, City Administrator, had no report. d. City Attorney Shelley Kerslake, City Attorney, was not present. e. Legislative Analyst Lucy Lauterbach, Legislative Analyst, had no report. MISCELLANEOUS: Councilmember Hernandez reported receipt of compliments from a neighbor regarding the new Foster Golf Clubhouse, links and tees. The neighbor spoke highly of the venue. The same neighbor raised a complaint as it relates to the "entrance to Tukwila, coming to the City from the west and down Southcenter Boulevard." The neighbor seeks improvements to landscaping and /or signage. ADJOURNMENT: 8:48 p.m. DUFFIE MOVED; HERNANDEZ SECONDED; TO ADJOURN THE COMMITTEE OF WHOLE MEETING. The motion carried 7 -0. /.4 Haggerfi'�Council President Robert H. Baker, CMC, Deputy City Clerk Date Minutes Signed: May 10, 2004 Page 6 of 6 April 26, 2004