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HomeMy WebLinkAbout2004-06-14 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: TUKWILA CITY COUNCIL June 14, 2004 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Calling the meeting to order at 7:00 p.m. was Jim Haggerton, Council President, who also led the Pledge of Allegiance. COUNCIL ATTENDANCE: Present were Council President Jim Haggerton; and Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson and David Fenton. OFFICIALS: Rhonda Berry, City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Jack Pace, Deputy Director of Community Development; Nick Olivas, Fire Chief; Bob Gibertson, Acting City Engineer; Bob Benedicto, Building Official, Department of Community Development; and Ryan Larson, Senior Surface Water Engineer, Public Works Department. CITIZEN COMMENT /CORRESPONDENCE: None. PUBLIC HEARINGS: a. Proposed adoption of the International Buildina Code AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING CERTAIN SECTIONS OF TMC CHAPTER 16.04 REGARDING THE CITY'S BUILDING CODE; ADOPTING A SCHEDULE OF PERMIT FEES RELATING TO THE CITY'S BUILDING CODE; REPEALING ORDINANCE NO. XXXX; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE 7:02 p.m. Council President Haggerton opened the public hearing. Bob Benedicto, Building Official, reported adoption of the International Building Code [2003 Edition] by the (Washington) State Building Code Council. City staff is also in favor of adopting the IBC, 2003 Edition, along with a new section that outlines a schedule of permit fees. The Building Official noted that while an increase in fees would be realized, calculation of the fees would not change from the current practice. Using an example, Mr. Benedicto reported a 3,000- square -foot, single family residence currently costs approximately .90 cents per square foot when calculating permit fees. Adoption of the IBC will result in an approximate increase of .10 cents per square foot. Councilmember Linder pointed out that Chapters 25 through 42 (of the IBC) are not adopted. Mr. Benedicto confirmed her statement and pointed out these chapters relate to the International Plumbing Code and International Electrical Code. Councilmember Hernandez asked if Section 1, #1 e, should include a title. Consensus existed to add a title to the proposed ordinance. Councilmember Linder reported review and approval of the proposed ordinance at the Community Affairs and Parks Committee meeting on April 13, 2004. The ordinance must be adopted and in effect on /by July 1, 2004. There is no choice in that matter. While no amendments are currently being sought, the City may, in the future seek amendments which are more stringent in nature. There is a restriction on relaxing any portion of the proposed ordinance. Councilmember Carter, for the record, reported the Uniform Building Code is no longer being revised and that the entity that publishes the UBC no longer exists. City of Tukwila City Council Committee of Whole Minutes Page 2 of 7 June 14, 2004 7:07 p.m. Council President called for citizen comment. Twice. No comments were received. 7:08 p.m. Council President Haggerton closed the public hearing. Consensus existed to forward the draft proposed ordinance to the June 21 Regular meeting for action. b. A resolution adoptina the 2005 -2010 Transportation Improvement Proaram A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM, AND DIRECTING THE SAME TO BE FILED WITH THE STATE SECRETARY OF TRANSPORTATION AND THE TRANSPORTATION IMPROVEMENT BOARD 7:11 p.m. Council President Haggerton opened the public hearing. Bob Giberson, Acting City Engineer, noted this is the annual update for the 6 -year transportation improvement program. Required by law to be updated annually, the TIP is adopted by resolution after a public hearing and is incorporated into the Regional and State TIP's. The TIP is for most intents and purposes a financial planning document for projects that compete for grant monies. Councilmember Hernandez reported review of this item at this evening's Transportation Committee meeting. She noted it came directly to the Committee of the Whole based in part on the legal requirement to have the proposed ordinance adopted on /by July 1, 2004. With 30 items on the project list, items 25 through 30 are new. Project revisions are also slated for three projects listed in the 2004 -2009 CIP. Councilmember Hernandez informed Council of a change (made during tonight's Transportation Committee) to the name of a sub project of the CIP project Other Residential Improvements is amended to read Neighborhood Traffic and Safety Improvements. In response to Council inquiry, Mr. Giberson explained the TIP and CIP list many of the same transportation related projects. The TIP lists projects for six consecutive years and the CIP lists projects for the next six years as well as some scheduled beyond that time frame. While adoption of the TIP is required by July 1 of every year, the CIP is finalized during fall /winter months in concert with the City's annual budget process. The possibility was stated for the addition or deletion of projects from the CIP as Council performs the annual budget review. The prioritization shown on the list in no way affects the priority in which City staff applies for grant monies. Compliments to City staff were given by Councilmember Linder and Council President Haggerton for their ability to obtain grants and for the matrix provided in connection with the TIP. 7:23 p.m. Council President called for citizen comment. Twice. No comments were received. 7:24 p.m. Council President Haggerton closed the public hearing. Consensus existed to forward the draft proposed resolution to the June 21 Regular meeting for action. SPECIAL ISSUES: a. Area 2 of the GIS -based Public Works Infrastructure Inventory Councilmember Carter reported review of this item at the June 8 Utilities Committee meeting. Being requested is a GIS inventory and mapping of the second phase of infrastructure for the City. The area in City of Tukwila City Council Committee of Whole Minutes phase two is bounded by Tukwila International Boulevard, South 144 Street, I -5, and State Route 599. The City has worked with Perteet Engineering on many occasions and has been happy with the performance of their work. The Utilities Committee and staff are in support of the proposed contract. Ryan Larson, Senior Surface Water Engineer, Public Works Department, presented an overview of the City's computer software to demonstrate Phase I inventory results (city-owned facilities already mapped in the northern quadrant of the City, north of South 115 Street, including the Ryan Hill area). Among other reasons, Mr. Larson noted the importance of the inventory to assist in determining dollar values on items and for ease of location, especially in times of emergency. Inventoried items include storm drain locations, catch basin drains, signal poles, junction boxes, pedestrian poles, names of streets, contours, rights of way, pavement, wetlands, trees, water bodies, etc. Water and sewer facilities will not be mapped as they are part of Val Vue Sewer and Water District No. 125's service areas. Perteet Engineering performed the first phase of the project and their work was satisfactory, met all of the project requirements and was completed under budget. Since that firm is familiar with the City's GIS system, they will be able to easily integrate new data with that which already exists. Council consensus existed to forward this item to the June 21 Regular meeting agenda. b. An ordinance adootina the 2003 edition of the International Fire Code AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING CHAPTER 16.16 OF THE TUKWILA MUNICIPAL CODE TO ADOPT THE 2003 EDITION OF THE INTERNATIONAL FIRE CODE AND APPENDICES WITH CERTAIN EXCEPTIONS AND AMENDMENTS; PROVIDING FOR THE REGULATION OF FLAMMABLE LIQUIDS, LIQUEFIED PETROLEUM GASES, EXPLOSIVE STORAGE, AND ABOVE- GROUND STORAGE TANKS; SETTING A BAIL SCHEDULE FOR OFFENSES UNDER THE INTERNATIONAL FIRE CODE; SETTING FEES FOR PERMITS REQUIRED BY THE INTERNATIONAL FIRE CODE; PROVIDING PROCEDURES FOR APPEALS AND ESTABLISHING PENALTIES FOR VIOLATIONS; ESTABLISHING RE- INSPECTION FEES FOR NEW CONSTRUCTION, TENANT IMPROVEMENT, AND COMPANY LEVEL INSPECTIONS IN BUILDINGS AND TENANT SPACES WITHIN THE CITY OF TUKWILA; REPEALING ORDINANCE NOS. 1838 §13, 1846 AND 1901; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Page 3 of 7 June 14, 2004 Councilmember Fenton reported review and approval of this item at the June 7, 2004 Finance and Safety Committee meeting. Nick Olivas, Fire Chief, distributed an amended version of the ordinance showing underlines and strikeouts in blue and /or red. The Chief reported review of the proposed ordinance by City Clerk's staff, as well as the recommendation to consolidate two ordinances into the one being considered. Councilmember Carter asked if the term "bail schedule" was appropriate for the proposed ordinance. She pointed out the word "fee" or "fine" is used in other parts of the TMC. At Ms. Carter's request, Chief Olivas will work with the City Attorney to determine whether or not the term is correct as written. Chief Olivas fielded questions relative to false alarm charges, billable false alarm charges, security alarms and related permits (if any). As it relates to a ban on barbeque grills at multi family housing units (apartments, duplexes, condominiums, etc), the Chief reported that although controversial, they will not (most likely) be adopted as part of the Fire Code until November or December, 2004. Council President Haggerton and Councilmember Linder praised City Clerk's staff in their preparation and /or review of proposed ordinances and resolutions. Chief Olivas noted that while the City may make changes to the proposed ordinance (making it more stringent), standards cannot be relaxed or made less stringent. City of Tukwila City Council Committee of Whole Minutes Council consensus existed to forward this item to the June 21 Regular meeting agenda. c. Bid Award for Boeing Access Road Bridge Deck Rehabilitation Proiect Page 4 of 7 June 14, 2004 Councilmember Hernandez reported review and approval of this item at tonight's Transportation Committee meeting. With just one bid being received from Concrete Barrier, Inc., staff review showed it to be slightly over the engineer's estimate, yet under the budget amount of $500,000.00. Bob Giberson, Acting City Engineer, reported the existing bridge deck (crossing both local railroads) is in poor condition and in serious need of repair. Deck pieces have become loosened (some fallen away) creating a rough roadway surface. The engineer also reported Concrete Barrier has performed similar projects well, including some with Washington State Department of Transportation. Councilmember Robertson sought and received confirmation that the project is paid for with funds from the 104 (Bridges) fund and the project is slated in conjunction with the City's CIP. Not serving on the Transportation Committee and not being as familiar with bridge inspection results as those on that Committee, Mr. Robertson asked for copies of those results to be distributed to the full Council, not just those on the Transportation Committee. Since the dollar amounts are high, Mr. Robertson noted importance for all to be informed. Finally, Mr. Robertson spoke in favor of receiving a list of projects for their prioritization at Transportation Committee meetings. Reporting the performance of work to be completed between July and September, Mr. Giberson reiterated that erosions, blow throughs, exposed rebar and other road hazards will continue if the Boeing Access Road Bridge Deck is not replaced. Council consensus existed to forward this item to the June 21 Regular meeting agenda. d. Boeina Access Road Bridae Deck Rehabilitation Proiect Consultant's SuDDlement Also from this evening's Transportation Committee meeting, Councilmember Hernandez reported City staff satisfaction with past performance from Sargent Engineers, Inc. For that reason, the Committee is in favor of approving the Consultant's supplement. Councilmember Linder reported approval of the proposed supplement would free up City staff time and actually save the City some money. Bob Giberson, Acting City Engineer, reported Sargent Engineers, Inc. was hired in 2003 for bridge inspection services relative to the Boeing Access Road Bridge. They has teamed with KBA, Inc., to perform the construction management services for this project. City staff is in support of the proposed supplement with Sargent Engineers, Inc. The contract supplement (for construction services) has been negotiated for a fixed fee not to exceed $72,024.00. Council President Haggerton noted a seeming trend of contract supplements and asked if supplements are the correct way to handle items, or if new contracts should be let. That led to discussions between Council and City staff. Mr. Giberson pointed out that with this contract specifically, the proposed services are listed as optional and thus, a supplement is in order, versus creating a new contract. Although not a common practice to bring contract supplements to the City Council for approval, the Transportation Committee is in favor of approval on this item. Council consensus existed to forward this item to the June 21 Regular meeting agenda. City of Tukwila City Council Committee of Whole Minutes e. Kina County Library System Discussion Discussion ensued and minor edits were suggested throughout the proposal. Page 5 of 7 June 14, 2004 Lucy Lauterbach introduced a draft proposal to the King County Library System, including penned changes as suggested by Council. The proposal was drafted in light of significant decreases in levels of service at the Tukwila Library. Shorter hours of operation and limited inventory (for children and youth only) are just two of the realized changes. The draft includes background facts and outlines levels of current services and proposals to 1) return the library to the level of service contemplated by a 1991 interlocal agreement between the City of Tukwila King County Library Service; 2) return the adult collection of books and model it after the Valley View Library "New and Interesting" Choice Reads in both content and quantity; 3) and an annual presentation from the Tukwila Library Advisory Board on the use of the library and any outstanding issues faced at the time of the presentation with formal notice of changes being made to the fundamental services being provided before changes are made; 4) maintain usage statistics; and 4) over the next two years, the City will challenge its citizens to use the Tukwila Library that they vocally supported when the recent changes went into effect. The City will further promote and provide reasonable space in The Haze /nut for library information. At the end of that two year period, the City will draft an agreement terminating the 1991 Interlocal Agreement and the King County Library System will be free to run the library as it would in the normal course of action. For the record Councilmember Hernandez noted she is uncomfortable with the following sentence: "KCLS will make no decisions regarding changes to the Tukwila Library deviating from the levels of service set forth in the interlocal agreement until after the second annual Tukwila Library Advisory Board presentation." For the record Councilmember Hernandez noted she is uncomfortable with the following sentence: "At the end of that two -year period the City will draft an agreement terminating the 1991 Interlocal Agreement and the KCLS will be free to run Tukwila Library as it would in the normal course of its operation." The draft proposal is being forwarded to the Tukwila Library Advisory Board (on June 15) for input and comment. Beyond that, it will come back to a Committee of Whole meeting and send it to King County Library Services. The Advisory Board meeting will be held at 7:00 p.m., at Foster Library. f. Approval of Public Fireworks Display Permit -Applicant: Tom Whitacre (July 4 Fort Dent Park) Councilmember Fenton reported review and approval of this item at the June 7 Finance and Safety Committee meeting. To be held at Fort Dent Park on the 4 of July, the fireworks display will be done (once again) by Tom Whitacre, and will be held in conjunction with the City's Family Fun at the Fort event. Nick Olivas, Fire Chief, was present to answer any questions of Council. He reported that to avoid any delay, (Fire) Captain Don Tomaso has worked hard to ensure all paperwork was completed and submitted to the State of Washington for review. To mitigate issues of concern, the Fire Department is in favor of staging two fire trucks at the site (one on either side of the railroad right -of -way) having Tukwila Police provide crowd control during the display (minimum of 4 officers) and compliance with fire works Permit conditions. Councilmembers spoke in favor of Mr. Whitacre's application and complimented Captain Tomaso for the timeliness of his work. Brief discussion then centered on determining a way to improve access to the viewing sites for persons with disabilities. Chief Olivas made note of the inquiry and Mayor Mullet noted the suggestion would be forwarded to the proper persons. City of Tukwila City Council Committee of Whole Minutes b. City Council Page 6 of 7 June 14, 2004 Council consensus existed to forward this item to the Regular June 21 meeting agenda. REPORTS: a. Mayor Mayor Mullet reported attendance to an SCA retreat on June 3 and 4, 2004. He also attended a Valley Communications Center Board meeting today. He also reported absence from City Hall between June 16 and 19, as he and Rhonda Berry will be attending an AWC Conference in Ocean Shores. Councilmember Duffle encouraged driver safety, as Tukwila schools will be out for the summer as of June 16, 2004. Councilmember Hernandez reported attendance to the June 11 Chamber of Commerce luncheon and a Transportation Committee earlier tonight. Jim Haggerton reported that after polling the Council, it did not appear there was sufficient interest in obtaining a booth (for the City Council) for Tukwila Days in 2004. In light of that, discussion ensued as to what the Councilmembers may /may not do as they walk around during the event. A suggestion was made and consensus existed for a writing pen to be designed for distribution at Tukwila Days and other events (trips to Ikawa, Councilmembers to distribute at AWC or NLC Conferences, staff to distribute during conventions, etc.). Lucy Lauterbach, Joan Hernandez and Pamela Linder will work on the barrel and design of the pen. The Council President then reported his desire to see a presentation by Rob Larsen, ClearPath, at the June 28 COW meeting. Council spoke in favor of the same and consensus existed to have Rhonda Berry arrange for Mr. Larsen to be present at that meeting. The goal is to receive follow -up after the Council's priorities setting meeting in May. Councilmember Carter attended the June 8 Utilities Committee meeting as well as the Highway 99 Action Committee meeting on the same date. On June 9, Ms. Carter attended the AWC Streamlined Sales Tax Committee meeting. Then, on June 10 the Councilmember attended a Transportation Policy Board meeting, and participated in a later Streamlined Sales Tax conference call. Councilmember Linder had no report. Councilmember Robertson requested a listing of City-owned properties. While not interested in receiving information on rights -of -way and streets, he is interested in learning what the City owns in terms of "utility stuff" and land. Councilmember Linder agreed it would be good to see such a listing. Mayor Mullet and Lucy Lauterbach noted Alan Doerschel would be the best person from which to obtain the information. The request will be made and information will be provided. Councilmember Fenton requested a report from Alan Doerschel (for all Council) on the financial affairs of the City. He'd like Council to receive an update (perhaps) at the next Committee of Whole meeting. While Mr. Fenton and others on the Council are also members of the Finance and Safety Committee, there are others who do not receive all the information. After brief discussion, it was suggested (by Ms. Berry) that in light of Mr. Doerschel presenting a similar item to the Finance and Safety Committee on June 21, he could bring it to the Regular meeting on the same night. c. Staff Rhonda Berry had no report. City of Tukwila City Council Committee of Whole Minutes d. City Attorney Page 7 of 7 June 14, 2004 As this was a Committee of Whole meeting, no City Attorney was present. e. Legislative Analyst Lucy Lauterbach had no report. ADJOURN: 8:57 p.m. FENTON MOVED; HERNANDEZ SECONDED; TO ADJOURN THE COMMITTEE OF THE WHOLE MEETING. The motion carried 7 -0. ay- pi HaggeCouncil President A0)-PA4 H) aix.1-`1_-- Robert H. Baker, CMC, Deputy City Clerk Date minutes signed: June 21. 2004