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HomeMy WebLinkAbout2004-06-28 Committee of the Whole MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: TUKWILA CITY COUNCIL JUNE 28, 2004 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Calling the meeting to order at 7:00 p.m. was Jim Haggerton, Council President, who also led the Pledge of Allegiance. COUNCIL ATTENDANCE: Present were Council President Jim Haggerton; and Councilmembers Joe Duffle, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson and David Fenton. Steven M. Mullet, Mayor, was absent, OFFICIALS: Rhonda Berry, City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Tracy Gallaway, Superintendent, Parks and Recreation; Nick Olivas, Fire Chief; Don Tomaso, Fire Marshal; Steve Lancaster, Director of Community Development; Brandon Miles, Assistant Planner and Lynn Miranda, Senior Planner, Department of Community Development; and Alan Doerschel, Director of Finance. IN HONOR AND REMEMBRANCE It was in honor and remembrance that all stood in a moment of silence for two friends and fellow City of Tukwila employees who recently passed away. Acknowledged, appreciated and respected were Deb Ritter (Department of Community Development) and Jack Stevens (Fire Department). Remembering both, Council President Haggerton urged all to keep their families in thoughts and prayers. SPECIAL PRESENTATIONS: a. Introduction of new emolovee Mike Tayag, Administrative Support Assistant, Parks and Recreation Tracy Gallaway introduced Mike Tayag. Here since June 16 in a 3/4 time position, Mike worked part time for the department for two years. Years before that, Ms. Gallaway hired Mr. Tayag while still a youth at the City of Des Moines. b. Update July Fourth Festivities and Tukwila Days Tracy Gallaway, Parks and Recreation Tracy Gallaway announced this to be the third year for Fourth of July events. Fort Dent Park opens at 4 p.m. with inflatable bouncers, slides, miniature golf and a climbing wall. Ball pond houses, face painters, stage shows, presentation of colors, food, and balloon artists will be on hand to make the day enjoyable. A fireworks display will begin at 10 p.m. Next, Ms. Gallaway reported this year's "Music in the Park" summer concert series will begin July 14 (through August 11). Moving from the park used in past years, the new venue for the summer concert series is Cascade View Community Park, 14211 37 Avenue South, Tukwila. The events will take place Wednesday evening's from 6:30 to 8:00 p.m. Finally, the Superintendent of Parks and Recreation reviewed the schedule of the Tukwila Days "Country Craze Highlights include the Eighth Annual Arts Competition and Show, a Tukwila Rotary- sponsored golf tournament, water carnival and movie night at the Tukwila Pool, a pancake breakfast and parade, a dunk tank, family stage shows and CASTT performances at the Foster Performing Arts Center. City of Tukwila Page 2 of 5 City Council Committee of Whole Minutes June 28, 2004 CITIZEN COMMENT /CORRESPONDENCE: None. SPECIAL PRESENTATIONS: a. Fire Department Draft Ordinances 1) Establishina reauirements and reaulations for fire protection systems in new and existina buildinas within the City of Tukwila Councilmember Fenton announced review of the proposed ordinance at the June 21 Finance and Safety Committee meetings. No comments (pro or con) were received. For that reason, he is in favor of moving them to this evening's special meeting agenda for action. Responding to Council inquiry and providing clarification were Nick Olivas, Fire Chief, and Don Tomaso, Captain /Fire Marshal. At the request of Councilmember Carter, the gentlemen reviewed the content of each proposed ordinance as well as their combined effect. In addition to administrative and grammatical corrections, there were also increases for tenant improvements, relocation of the category "fees for multi family housing" and a requirement for zoning maps after approval for occupancy. Consensus existed to move item 1 to this evening's special meeting agenda. 2) Establishina reauirements and reaulations for automatic fire alarm systems in new and existina buildinas within the Citv of Tukwila Providing clarification and definition on terms within this proposed ordinance, Captain Tomaso also fielded questions from the Council. Consensus existed to move item 2 to this evening's special meeting agenda. 3) Establishing specifications and standards for fire hydrants installed within the corporate limits of the City of Tukwila Providing clarification and definition on terms within this proposed ordinance, Captain Tomaso also fielded questions from the Council. Consensus existed to move item 3 to this evening's special meeting agenda. 4) Establishina certain fire protection standards for the construction of hiah -rise buildinas within the City Finally, Captain Tomaso noted changes to this proposed ordinance and stated they are no more stringent and no more lax than the former (current) ordinance. Calling it mostly housekeeping, he said the proposed ordinance just re- organizes that which is currently written. Consensus existed to move item 4 to this evening's special meeting agenda. b. Authorize City to continue servina as fiscal aaent for the Valley Narcotics Enforcement Team (VNET) for the period 07 -01 -04 to 06 -30 -05 Alan Doerschel, Finance Director, reported the City has budgeted for a full year on this item. The City of Auburn will handle the task beginning July 1, 2005. Therefore, when preparing next year's budget, Mr. Doerschel noted only 1 /2 of the income amount will be reflected. Calling VNET a "very successful City of Tukwila City Council Committee of Whole Minutes operation," Mr. Doerschel reported most of the money accrued to the seizure fund comes from this program. Consensus existed to move the item to this evening's special meeting agenda. Page 3 of 5 June 28, 2004 c. Modify the length restriction on carao containers that are used as accessory structures in certain zoning districts and clarify appeal riahts in regard to cargo container permit applications Pam Linder reported an update on this issue at a March Community Affairs and Parks Committee meeting. It was in 2002 that the City Council approved an ordinance regulating the use of cargo containers within City limits. That ordinance allowed for a one -year grace period for existing containers to be grandfathered if they met certain location and screen requirements. The regulations allowed the existing containers in zones where they would not normally be permitted, if an application was submitted by the owner on /by April 15, 2003. Additionally, containers in excess of the allowed 30 -foot limit were to be grandfathered if they met all other development standards and applied for permits. After City staff sent out second notices of violation to property owners, an inventory of the remaining sites was taken. To date, there are five sites on the inventory where non permitted cargo containers exist and staff has had no contact with the tenants (renters or property owners). After receiving a list of "Permits applied for but not issued," and "No Response From Two Notices," Ms. Linder has driven to each site to personally view the properties. She is not opposed to their remaining on site so long as conditions of the ordinance are met (proper screen and a permit). At issue now is how to best proceed with regard to those from both (above- referenced) lists. Steve Lancaster, Director of Community Development, reported most property owners who had cargo containers have complied with the new regulation by submitting permit applications or removing their containers. While enforcing the new regulations, City staff has discovered others are still non conforming (over 30 feet). Many of those meet location and screening requirements, yet no applications have been submitted allowing them to remain. Thus, the issue at hand. After presenting several options to Council on how best to handle the situation, discussion was held. Issues of permitting and the idea of reviewing the length requirements once more were raised. The Planning Commission could review the matter to determine whether or not it's in the best interests of the City to increase the maximum allowable length. Additionally, Mr. Lancaster noted the need to clarify the appeals process in a newly proposed ordinance for respondents to Notices of Violations. The Hearing Examiner is the most suitable person to hear such appeals. Councilmembers asked staff to prepare and submit a list of those property owners who are in violation in approximately two weeks. Mr. Lancaster agreed to the request. Additionally, the Director of Community Development noted a reminder may be in order in the next edition of The Hazelnut. Consensus existed to remand the matter to the Planning Commission for a public hearing and to consider increasing the maximum length of cargo containers to 40 feet. d. A contract with Freedman Tuna Bottomlev for services related to the Tukwila Urban Center Pam Linder noted review of this item at the June 15 Community Affairs and Parks Committee meeting. The proposed contract (distributed by Lynn Miranda, Senior Planner, Department of Community Development) allows for additional land use and urban design services (related to the Tukwila Urban Center [TUC] and Transit Oriented Development [TOD] area) not included in a previous contract with Freedman Tung and Bottomley. The fund source for the contract is the Tukwila Urban Center federal grant. City of Tukwila City Council Committee of Whole Minutes Consensus existed to move this item to this evening's special meeting agenda. Page 4 of 5 June 28, 2004 Lynn Miranda addressed the Council and informed them the contract scope remains the same as in the past, yet includes a new expiration date of June 30, 2005. The new contract also provides for additional work sessions with the Council and Planning Commission to review the TUC and TOD draft plans. Councilmember Carter reported no trouble with the proposed contract as it is entirely paid for with grant funds. Said grant has already been received by the City of Tukwila. e. An amendment to Contract 04 -015 with Martin Durkan, extendina the contract through 12 -31 -04 Councilmember Fenton reported review and approval of this item at the June 21, 2004 Finance and Safety Committee meeting. To be paid for from the general fund /professional services, the six -month cost impact is "up to $27,000.00" ($4,000.00 per month, plus a maximum of $500.00 per month in expenses). Rhonda Berry, City Administrator, explained Mr. Durkan has been able to do what was anticipated and expects to be able to complete the projects by year's end. For those reasons, City administration seeks just a six -month extension to allow the contractor time to secure financial support for critical City projects. Top priority is to seek State funding for the TUC and TOD projects. Consensus existed to move this item to this evening's special meeting agenda. f. A professional services contract with Ball Janik LLP. in the amount of $9.500 per month, for federal representation and lobbying services related to securina federal authorization and appropriation for kev oroiects identified by the City of Tukwila Councilmember Fenton reported review and approval of this item at the June 21, 2004 Finance and Safety Committee meeting. Reflected in the contract is a $1,000.00 per month increase. Since performing services without an actual contract between January 2004 and this date, the rate is retroactive to January 1, 2004. The new cost is $9,500.00 per month, plus $1,000 (maximum) for expenses). Rhonda Berry, City Administrator, reported staff at Ball Janik believes their work to worth more than that which was being compensated in years past. The fee now proposed has been negotiated (down) from a higher figure. She spoke with high regard to the performance and results of Ball Janik. Councilmember Fenton described their work as meticulous and noted their careful attention to detail shows in that which is provided to the City. In response to Council inquiry, Ms. Berry explained several acronyms. TEA21 is the Transportation Equity Act; TIFIA is the Transportation Infrastructure Finance and Innovative Act; and TCSP is the Transportation and Commuter System Preservation Pilot program. Further, the City Administrator informed Council that in order to provide as much information as possible regarding the work of this contractor, she would provide quarterly reports to them, along with others they receive each quarter. Consensus existed to forward this item to this evening's special meeting agenda. REPORTS: a. Mayor Mayor Mullet was absent. City of Tukwila City Council Committee of Whole Minutes b. City Council Councilmember Duffle spoke against the work performance in the main lobby of City Hall with respect to replaced grout between the tiles. Councilmember Fenton agreed. Ms. Berry noted she would look into the situation. Councilmember Hernandez attended this evening's Transportation Committee meeting. Council President Haggerton distributed a copy of an article from the SeaTac Reporter regarding the City of SeaTac's Senior Citizens Advisory Committee. They have a five- person committee appointed by the Mayor. He spoke in favor of discussing the same for Tukwila and whether or not a need exists. The Council President attended a Cascade Water Alliance Board of Directors meeting on June 23 and subsequent Executive session. Councilmember Carter attended the June 22 Caucus of those representing government in King County who are members of the Transportation Policy Board. Later she attended a World Wide Packets reception. She met with vendors, people from Provo, Utah, regarding high -speed connectivity. On June 24 Ms. Carter went to the Washington State Association of Counties luncheon. Councilmember Linder noted a June 29 Community Affairs and Parks Committee meeting. Councilmember Robertson provided input on a traffic- calming related issue scheduled on the June 29 Community Affairs and Parks Committee meeting. Discussion was held on that issue. Mr. Robertson then reported attendance to a June 23 WRIA 9 meeting. Councilmember Fenton spoke favorably about the issue of connectivity and its possibility in Tukwila. He attended a session on June 23 at the APPA Conference. He spoke in favor of asking Mayor Mullet to meet with David Luman of Asset Analytics to discuss a proposed scope of work for this project, specifically for the Central Business District. He expressed a desire for City staff to meet with content providers as well. This brought about discussion among Council which resulted in the request for information to be brought to the next Utilities Committee. And, Ms. Berry is to determine whether or not Mr. Luman is available for that committee as questions exist in the minds of all Councilmembers before agreeing to allow Mr. Luman to proceed further on the project. c. Staff Rhonda Berry is serving on the Citizen's Advisory Board on Homeless Encampments. There will be a July 13 meeting, at 7:00 p.m., in Tukwila City Council Chambers, sponsored by that organization. d. City Attorney Shelley Kerslake was not present. e. Legislative Analyst Lucy Lauterbach reported some legislature committees meet during the summer, yet none of the topics would interest and /or affect the Council. ADJOURN: 9:15 p.m. Jim Haggerton, Council President Date Minutes Signed: July 6, 2004 Council President Haggerton declared the meeting adjourned. Page 5 of 5 June 28, 2004 Rithoct Robert H. Baker, CMC, Deputy City Clerk