HomeMy WebLinkAboutCOW 2004-07-26 COMPLETE AGENDA PACKET Tukwila City Council Agenda
t-:° COMMITTEE.OF THE WHOLE
Steven M. Mullet, Mayor Councilmembers: · Pam Carter · Joe Duffle
RhOnda Berry, City Administrator · Dave Fenton · Joan Hemandez
Jim Haggerton, Council President * Pamela Linder · Dennis Robertson
EXECUTIVE SESSION - 6:45 PM
· Personnel Issue - RCW 42.30.110(1)(g) -- 15 minutes
Monday, July 26, 2004; 7 PM Tukwila City Hall; Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. CITIZEN At this time, you are invited to comment on items not included on
COMMENT this agenda. To comment on an item listed on this agenda, please save your
comments until the issue is presented for discussion.
3. SPECIAL ISSUES a. A resolution expanding the Deferred Compensation program, i~g. 3
b. An ordinance limiting parking on single-family, residential Pg. 9
property.
c. An ordinance regarding Traffic Concurrency Standards.
d, Budget schedule/Planning Model update. P~.
e. Strategy Mapping - Budget proposal and timeline. P~.37
4. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
5. MISCELLANEOUS
6. EXECUTIVE SESSION
7. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
CAty Clerk's Office 206433-1800/TDD 206-248-2933. This notice is available at www.ci.tukwila.wa.us
and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
COUNCIL AGENDA SYNOPSIS
/44y J� w s 2 i, Tnitiak ITEM NO.
41�. 1l
T 1 Meetinj Date 1 Prepared by 1 Mayo review 1 Council review
N 1 7/26/04 I ]ec
1 1 D a
1 I 1 I
=ITEM INFORMATION 1
CAS NUMBER: 04-105 I ORIGINAL AGENDA DATE: 7/26/04
I AGENDAITEMTITLE Resolution Expanding Deferred Compensation Options
CATEGORY X Dircussion Motion X Resolution Ordinance Bid Award Public Hearing Other
Mtg Date7/26/04 Mt Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
7/76/04
SPONSOR Council Mayor
X Adm Svcs DCD X Finance Fire Legal Pd9'R Police NW
SPONSOR'S Administsration has been researching selected deferred compensation options
SUMMARY to make available to city employees in addition to the current plan, Hartford.
Participation in the deferred compensation plan is voluntary for employees.
REVIEWED BY COW Mtg. CA &P Cmte X. F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/12/04 and 6/19/04
RECOMMENDATIONS: Discuss at COW and sent to Regular Meeting for adoption.
SPONSOR /ADMIN. Adopt resolution.
COMMII.I'EE Discuss at COW and send resolution to Regular Mtg for adoption.
ItIOSTSIIM PACIT.FUNDISOUR CEI
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N /A $N /A SN /A
Fund Source: N/A
Comments:
`Mte11aTE tRECOR OEtOIJNCIbACTION*ez 11
7/26/04
M TG DATE ...ATTACHMENTS= A3 hz.
7/26/04 Memo dated 7/15/04 from V. Jessop
Draft Resolution
::;5 F &S Cmte Minutes dated 7/19/04
City of Tula ila
6200 Southcenter Boulevard · Tukwila, Washington 98188 Steven M. Mullet, Mayor
INFORMATION MEMO
To: Mayor Mullet
From: Vild L. Jessop, Administrative Services Dir¢ctor(Lr~
Date: July 15, 2004
Subject: Resolution Expanding Deferred Compensation.
ISSUE
Consider additional Deferred Compensation plans for the City, adding ICMA and Security
Benefit Group, and retaining the current plan, Hartford Deferred Compensation Program.
BACKGROUND
Following careful research, the administration has progosed adding ICMA and Security Benefit
Group as deferred compensation options. The current plan, Hartford, will remain in place.
Participation in the deferred compensation plan is voluntary for employees. It is believed that
providing a variety of retirement plan choices for City employees would help create a more
competitive climate to attract and retain competent personnel.
The Finance and Safety Committee, Administrative Services Director, Finance Director and City
Administrator met on July 6 to consider the proposed resolution as well as the change in
designation of the programs coordinator. .
DISCUSSION
After review of the resolution and ensuing discussion, a decision was made to keep
administration under the Finance Director, with the Personnel Division responsible for
coordination and employee education.
RECOMMENDATION
Forward resolution to the Committee of the Whole meeting on July 26, 2004 for discussion, and
then to the Regular meeting on August 2nd for adoption.
Attachment:
Draft Resolution
Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · vvww. ci. tukwila.wa.us
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, TO EXPAND THE CITY'S CURRENT DEFERRED
COMPENSATION PROGRAM AND CONFORM WITH CURRENT
FEDERAL LAW AND INTERNAL REVENUE CODE TREASURY
REGULATIONS.
1,
WHEREAS, the City desires to expand its deferred compensation program to
include the ICMA Retirement Corporation, and the Security Benefit Group of
Companies, in addition to the plan already established by the Hartford Life Insurance
Company, per Resolution 569, dated March 7,1977; and
WHEREAS, the City desires to make available to City employees two additional
retirement investment plan options provided by the ICMA Retirement Corporation and
the Security Benefit Group of Companies; and
WHEREAS, the City desires to incorporate the Hartford Deferred Compensation
program including the Hartford Group Annuity Contract and the Hartford
Administrative Services Agreement; and
WHEREAS, the City desires to conform with the final and temporary Treasury
regulation under 401(a)(9) of the Internal Revenue Code as published in the Federal
Register on April 17, 2002, 74 FR 19887; and to conform with the changes in federal law
brought about by the Economic and Tax Relief Reconciliation Act of 2001 "EGTRRA
in addition to the technical corrections to EGTRRA contained in the Job Creation and
Worker Assistance Act of 2002; and
WHEREAS, the establishment of a deferred compensation plan serves the interest
of employees and the City by providing a variety of retirement plan choices; creates
increased flexibility in its personnel management system; and helps to create a more
competitive climate to attract and retain competent personnel;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City adopts the deferred compensation plans of the ICMA
Retirement Corporation and the Security Benefit Group of Companies.
Section 2. The City executes the ICMA Retirement Corporation Declaration of
Trust of the Vantage Trust Company, intending this execution to be operative with
respect to any retirement deferred compensation plan subsequently established by the
City, if the assets of the plan are to be invested in the Vantage Trust Company.
Section 3. The assets of the Plan are to be held in trust with the City serving as
trustee for the exclusive benefit of the Plan participants and their beneficiaries, and the
assets shall not be diverted for any other purpose.
Defected Compensation 7/23/04 1 of 2
Section 4. The City adopts the Security Benefit Advisor 457 Deferred
Compensation Program and establishes funding accounts with the Security Benefit
Group of Companies for the receipt of the investment contributions.
Section 5. The City Finance Director shall be the coordinator of all City 457
Deferred Compensation programs. The City Finance Director shall:
1. be authorized and directed to execute the plan documents for the deferred
compensation program.
2. designate eligible employee participants in the plan(s) in accordance with
the plan terms.
3. execute all necessary agreements with the Hartford Life Insurance
Company, ICMA Retirement Corporation, and Security Benefit Group of Companies.
j
Section 6. The City will not permit loans under any of its select deferred
compensation plans.
f
Section 7. The City has signed a new Administrative Services Agreement with the
<`b:• ICMA Retirement Corporation and the Security Benefit Group of Companies.
PASSED BY THE CITY COUNCIL OF THE QTY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2004.
ATTEST AUTHENTICA l hD:
Jim Haggerton, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY
Filed with the City Clerk:
Passed by the City Council:
Office of the City Attorney Resolution Number:
Deferred Compensation 7/23/04 2 of 2
Finance and Safety Committee
July 19, 2004
Present: Dave Fenton, Chair; Joan Hernandez, Dennis Robertson
Keith Haines, Shelley Kerslake; Viki Jessop, Alan Doerschel, Rhonda Berry,
Lucy Lauterbach
. Resolution Expanding Deferred Comp Choices The draft resolution had been changed to
reflect the understanding that thc Finance Department will continue to coordinate the program as
they have done. The cover memo is not clear about that. Viki's department will coordinate the
training and information about the new programs. ICMA and Security Benefit Group plans will
both be added to Hartford as employee choices. The new options will be made available at the
~begirming of 2005. Dennis asked if there would be any cost to the City, and was told there would
not be. Recommend resolution to COW and Regular Meetings for adoption.
2. Regional Automated Information Network (RAIN) MOU Keith is the Chairman of the
Executive Board of RAIN. The Tukwila and Bellevue Police Departments and the King County
Sheriffs office have been in a pilot program to share police information through RAIN. It can
now be expanded to include about twenty other police departments in thc area. Thc Federal
government gave the project a grant orS1,026,862 to expand the program, and Microsoft has
given $87,000. Committee members asked questions about the Memorandum of Understanding
(MOU). Only Police Department members can access the information, and Tukwila officers will
be able to access it from their cars. Wording was clarified on two of the points, but no
substantive changes were recommended. Each city in RAIN will be able to view criminal data
from other participating cities, and Keith said he thought it would be very useful. Committee
approval of MOU.
3. Northfield Car Wash The City has been negotiating with the Car Wash for several years,
and a draft agreement was in the packet. Because it has been worked on by five attorneys each
working separately, the document is not straightforward. The financial arrangements are
confusing. Basically, the City will pay Andy Berg $230,000 when the Agreement is signed.
When he gets his permit to build a car wash at the Newporter, the City will pay him $600,000,
for a total of $830,000. Once the Agreement is signed the City will own the Northtield site, and
Andy Berg will have 15 months to vacate the site. Andy Berg will own the Newporter site at
closing. If he is unable to start construction on the New Carwash within 15 months, he will deed
the Newporter site over to thc City, and the City will pay him $345,000, (assuming he has
already been paid $600,000) for a total of $1,175,000.
The title insurance for the Northfield property will be for $1,400,000, which is the original cost
of the land and the business. As part of the City cost, we'll pay for title insurance, title
commitment, inspection of the property, fees for the collateral change to Frontier Bank needed
for insurance, a Level One and if needed Level 2 environmental assessment, escrow fees,
recording fees, and premiums for title insurance and real estate excise taxes. The Newporter land
is worth $450,000-$650,000.
COUNCIL AGENDA SYNOPSIS
.................................. Initials ................................. ITEM No.
Meeting DaieS. l O.04 Pre~ared bYkasMay/,o~,f, eview~ ~ ..~ L'~aC°u~cil review~7/
,
ITEM INFORMATION
CAS NUMBER: 04-66 I ORIGINAL AGENDA DATE: 05-10-04
AGENDA ITEM TITLE Proposed adoption of an Ordinance addressing parking and storage of vehicles
on single family residential property.
;ATEGORY [] Discussion [] Motion!][--] Resolution][] Ordinance [] Bid Award I[~ Public [] Other
SPONSOR [] Council [] Mayor
[~AdmSvcs [~DCD []Finance []Fire [-~Legal []P&R []Police [~PW
SPONSOR'S The proposed new Ordinance will limit parking on single family residential property tc
SUMM~a~Y an approved durable, uniform surface; address parking of recreational vehicles, and
specify the size of the parking surface.
REVIEWED BY [] COW Mtg. [] CA&P Cmte [] F&S Cmte [] Transportation Cmte
[] Utilities Crate [] Arts Comm. [] Parks Comm. [] Planning Comm.
DATE: COW 5110/04; CA&P 4113/04 & 7113/04
RECOMMENDATIONS:
SPONSOR/ADMIN. (7/26/04) Review proposed ordinance & forward to 8/2/04 Reg. Mtg
COMMITTEE Same as sponsor
]COST IMPACT / FUND SOURCE]
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Sn/a Sn/a Sn/a
Fund Source: n/a
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
5/10104 COW - Remanded to CA&P for further discussion
MTG. DATE ATTACHMENTS
5-10-04 Memo from Jack Pace dated 5/5/04 with attachments
Proposed draft ordinance from 5/5/04 COW meeting
CA&P minutes from 4-13-04
7-26-04 Memo from S. Lancaster dated 7/20/04 with attachments A-E
Revised draft ordinance
TO: Tukwila City Council Comnfittee of the Whole ~L~'~
FROM: Steve Lancaster, Director Department of Community Development
DATE: July 20, 2004
SUBJECT: Vehicle Storage Regulations
Background:
April 13, 2004 CAP original review, in combination with Junk Vehicle Ordinance
Referred without recommendation to COW.
May 10, 2004 COW reviewed Parking Ordinance.
Referred back to CAP for fuither review.
July 13, 2004 CAP reviewed Parking Ordinance (Minutes - Attachment D)
Referred to COW with recommendation for approval.
During discussions at the CAP meeting held on June 29, 2004, the committee members
had an opportunity to discuss SeaTac's parking ordinance with members of SeaTac's
staff present for another issue. (Attachraent B). They stated that SeaTac's ordinance was
developed with the help of a citizen group, which had worked with city staff to define
what percentage of a yard or front property should be used for parking. They reported no
real public outcry from citizens over the more strict regulations and that they had given
about 6 months "education" time before enforcement actions began. The City of SeaTac
is proactive in their code enforcement department relating to junk vehicles and parking.
Tulcwila's Code Enforcement receives many inquiries and complaints regarding vehicles
on private property. These inquiries are not limited to junk vehicle complaints, but may
include questions about the number of cars allowed in residential areas and where those
vehicles may be stored. .
· Current Tukwila regulations do not limit the number of vehicles parked on private
residential property.
· Current Tukwila regulations do not specify the location of the parking on private
residential property.
· Adjacent jurisdictions place various limits on the number of vehicles permitted and/or
the location of parldng in residential areas. These are outlined in the attached table as
Attachment A.
Proposed New Parkinu Regulation:
1. Applies only to property devoted to single family residential usc.
2. Limits parking on private property to an "approved durable uniform surface" as
determined by Tukwila's Public Works Department. These would include paved
driveways, grasscrete, or gravel surfaces or the like.
3. Limits parking in the f~ont or side-yard setbacks to driveways which provide access
to an approved parking location (garage, carport, or parking pad). This essentially
prohibits parking on the front lawn.
4. Specifies that RVs, boats, and other recreational vehicles must be parked on the
driveway if in the front yard. RVs, may be parked in the side or rear yard setbacks
provided that the area is served by an approved driveway, and the parking of such
vehicles does not prevent access by emergency responders to all sides of the structure.
5. Specifies a maximum size of the parking surface to be 1200 square feet OR 10% of
the property's total surface area, whichever is greater.
6. Specifies that no more than 50% of the front yard or 800 square feet, whichever is
smaller can be "approved durable uniform surface".
Conclusion
1. Vehicle-related complaints comprise 25% of all complaints received by Code
Enforcement. Out of 100 vehicle-related complaints, 25 or so concern "too many
cars", "car repair business", and other such items that cannot be addressed with our
current codes. See Attachment C-1 and C~2 (photos).
2. Esthetically, implementing reasonable limits on the location and/or number of
vehicles parking on residential property will improve the appearance of our
neighborhoods. (Attachment C-l, photos 1-3).
3. Improved appearance can lead to improved property values, more community pride
and greater stability of our residential areas.
4. Recommended implementation date of six months after adoption to provide an
adequate period for communication and education.
5. Tukwila's proposal is based on SeaTac's ordinance adopted last year.
6. Some of the smaller lots, particularly in Allentown or Duwamish neighborhoods may
not be able to meet the requirement for no more than 50% of the front yard be
improved. (See Attachment C-3, Photo 8). Tukwila may want to consider a special
provision for these smaller lots. CA&P members were divided on this issue.
7. There is a provision in the proposed code to "grandfather" lots that currently have
exceeded the size of the improved surface, but not permit any further expansion.
· 8. Alternatively, Tukwila may want to consider limiting the total number of vehicles
parked outside a garage or carport, as do City of Ranton and King County.
Options
· Recommend no change.
· Recommend adoption of the proposed ordinance.
· Modify the ordinance.
Next Step
· COW forward their recommendation to either the August 2, 2004 or August 16, 2004
Regular Council Meeting for discussion and adoption.
Attachments:
A: Neighboring Jurisdictions comparison
B: CAP Minutes from June 29, 2004.
C: Photos
D: CAP Minutes from July 13, 2004
E: Drawing of sample lot
JURISDICTI
ON
MINIMUM # OF
REQUIRED OFF -
STREET PARKING
IMPROVED OR
IMPERVIOUS
SURFACE REQUIRED?
# OF VEHICLES PERMITTED TO
PARK OUTSIDE OF A BUILDING
COMMENTS
King County
2 per dwelling unit
Approved impervious
surface with direct and
unobstructed driveway
access
Lot size 12,500 or less, no more than 6
vehicles
Lot size greater than 12,500, no more than 8
vehicles.
Separate regulations for parking of RVs and Boats
City of Burien
2 per dwelling unit
All vehicles must be
parked on an approved
impervious surface such as
compacted gravel or
concrete.
No restrictions
Inoperable vehicles must be screened from public
view and on impervious surface
Applies to new and existing development.
City of Renton
2 per dwelling unit
No requirements for
impervious surface
Maximum of 4 vehicles may be parked on a
residential lot outside of a building, including
vehicles under repair and restoration.
Except for emergencies, no automobile repair or
service of any kind shall be conducted on any such
parking area (applies to ALL parking areas
apparently, commercial and residential)
City of Kent
2 per dwelling unit
No requirements for
parking, but does require
the first 20 feet of
driveway to be paved.
Not addressed
RV parking requires "a defined fenced and screened
area with a minimum of a 6 -foot sight obscuring
fence or landscaping"
City of Federal
Way
2 per dwelling unit
Requires impervious
surface with direct
driveway access for
residential lots less than
20,000 square feet.
No limits
RVs are subject to same regulations as passenger
vehicles.
Inoperable vehicles must be stored in a completely
enclosed building.
Vehicles may not park in front or rear required
yards except on driveway. Driveway may not
exceed 20 feet in width, with some exceptions.
City of SeaTac
I
D
n
=
7
2 per dwelling unit
Four inches of portland
cement concrete over
gravel; two inches of
blacktop over gravel; or
two inches of 5/8 minus
d rock; or other
compacted
material approved by the
City.
Not specified
Maximum size of improved surface is 1200 square
feet or 10% of lot area whichever is greater.
Includes driveway in this calculation.
No more than 50% of front yard or 800 square feet
whichever is smaller can be off - street parking
surface in the front yard.
Parking in side and rear yards must meet 5 foot
setback and screening may be required if requested
by adjacent property owners. Screening shall be a
solid wood fence or as approved by City.
7
Community and Parks Committee
June 29, 2004
Present: Pam Linder, Chair; Joe Duffle, Dave Fenton
Kathy Stetson, Erie Boykan, Jack Pace, Steve Lancaster, Lynn Miranda, Lucy
Lauterbaeh; Tom Gut and Don Monahan Sea Tac Public Works
1. Interlock/! re CDBG and Home Investment Programs The City receives CDBG and HOME
housing investment program funds through King County, which uses a Joint Recommendations
Committee (JRC) to advise the County on allocations. The JRC'duties and composition are spelled out
in the interlocal the cities and county sign for the distribution of funds. Representation on the JRC is
being changed to allow more suburban representation. Taking one County representative off and
adding 2 members each from south and north/east suburban King County is the change being
addressed. The Cbmmittee supported the amendment to the interlocaL Recommend iqterlocal
amendment to Council.
2. Dollar Rent-A-Car Signs Dollar Rent-A-Car is located on S. 160th/TIB at the boundary 0fSea Tae
and Tukwila. Sea Tac is now improving TIB at this location, and in the construction process one of
Dollar's signs was damaged beyond repair. Tukwila's sign code requires nonconforming signs (which
these are) to be made conforming when the sign is relocated or modified. Two options were presented:
either change the boundary to give the business to Sea Tac, which would allow two signs; or pass a
waiver to allow the busines.~ to have two signs placed just outside the right of way. The Sca Tac staff·
members were relieved they did not have to condemn the signs, which could have cost the city up to $1
m. Recommend resolution to' COW 'and Regular Meeting:
2a. 'Junk Cars & Property MaintenanceThe Committee members asked Don and Tom about their
code enforcement of the Sea Tac junk car and property raaintenanee ordinances. The ordinances for
junk cars are strictly enforced in the fi'ont and side yards visible from the street. A citizen group had
worked with city officials to define how much (what percentage) of a yard or front prgperty could be
used for parking vehicles. Another law they passed did not ailow the freestanding tents (a tent roof on
four 7' poles) in front yards unless it has no walls. Both said it was going very well, with no public
outcry from citizens over the more strict regulations. When asked if they'd given residents a year to get
used to the new codes before they were strictly enforced, Tom said he didn't think it was that long,
though he thought it could have been six months. They said they advertised their new standards for
about six months in their city newsletter. Information.
3. Ordinance Renewing TOD Moratorium The Transit Oriented Development (TOD) area offof
Interurban has had a moratorium since 2002, when the City decided to have an integrated plan for this
area. The planning has proceeded with public input through several stages, but is not quite done yet.
The Council did approve an amendment to the original moratorium ordinance, adding uses allowed
there. An applicant has asked for a broadening of those uses, but the staffand Committee members
agreed that was not appropriate now. The Committee chose to~ renew the moratorium for six months,
hoping work will be done by then to be able to remove it. Recommend resolution extending
moratorium to COW and Regular Meeting.
4. Charles River Contract Dan Brand of Charles River has helped the City in its negotiations with
Sound Transit over parking issues. Issues have changed since his work first started, and his expertise is
still needed to respond to Sound Transit's proposals. This can be done through a contract extension,
ATTACHMENT B
adding $30,000 to the current contract. The Committee SUl~ported this proposition. Recommend
contract extension to COW and Regular Meeting.
5. International Property Maintenance Code The Committee had considered this Code in April,
and it went to the Council, where many questions about its implementation and effect were asked.
Further consideration was recommended, and the Committee again reviewed the Code and the impacts
it would have on Tukwila citizens. Staff had prepared a memo asking and answering some of the
questions that had come.up previously. They went over some of the thorny issues previously
discussed.
The new code will work with the new International Building Code as well as other new Fire,
Mechanical, and Residential Codes. It covers topics not covered in the. 1997 Housing Code, though
some subjects that have raised concem are already in the Housing Code. It can be used to clean up
rental houses, as well as buildings that are not houses The new code could address these issues in
apartments as well as in houses. CDBG funds are available for people to address some home
improvements needed for health and safety.
The Committee discussed the item about no. major car repairs in carports. After discussion about the
need to have a place to work on cars, as well as the aesthetics and potential hazard major car repair
could entail, the Committee decided that a person working on one car even for major work would
probably not be cited (unless neighbors reported the car work as a problem). It is the continuous
working on several cars of friends and families, often with multiple cars on the property at once, that is
the target of' the' new Code.
One of the things Sea Tac did was limit parking at single family homes as a way to address a very · .....
large number of people living in one house. Pam L had estimated that her large house could legally
hold 14 people, with potentially 14 cars. It is the cars that cause the neighborhood problems. Sea Tac
addressed this by limiting the number of cars a house can park. It is one way to address the issue of
overcrowding in homes. Kathy will devise charts of both small and large homes and how many people
can legally reside in them.
Dave asked about the pool and spa provisions. He has to meet stringent King County Public Health
codes, and he is meticulous about keeping his pool in compliance year round. The Ben Carol pool, on
the other hand, is a public danger as the muck tums the water thick green and nothing under the surface
can be seen all winter. The new code would allow this to be addressed. Dave wanted to be sure the
provisions in the ~MC did not conflict with the Public Health roles.
The Committee members felt that though everyone might not like all the provisions in it, the new
IMPC was worth passing intact. As Steve L said, it is a matter of policy for the Council to decide how
they want the City to look. Joe thought that since several cities around us had passed the Code,
Tukwila should keep up with them. Recommend International Property Maintenance Code to
Council.
Committee chair approval-
These photos represent complaints received
by Code Enforcement over the past 12
months. Investigations show that these are
not violations of current code. These
vehicles which are parked on the grass or in
the yard do not meet the defmition of "junk
vehicle" as defined in TMC 8.24.010.
Complaints received included possible "car
repair" operations as well as appearances.
Attachment C -1
These photos are not code enforcement cases, but
do represent parking which would not be
permitted under the proposed new ordinance.
This is an example of a small lot in the
Allentown neighborhood. Nearly the entire
front yard is paved for the driveway.
Community and Parks Committee
July 13. 2004
Present: Pam Linder, Chair; Joe Duffle, Dave Fenton
Kathy Stetson, Steve Lancaster, Bruce Fletcher, Lucy Lauterbach; Grant
Richardson-Boundless Choice
Proposed Ordinance re Parking on Private Property One of the issues the Committee had
discussed at their last meeting was how Sea Tac regulated the number of cars at a house as a way
to regulate how many adults with cars live in one house. Kathy presented a memo with pictures
and a draft ordinance regulating cars on private property. Kathy had listed the main controversial
provisions of the ordinance, and the Committee went though those first. The first item prohibited
car parking on front lawns; vehicles can park in the front yard only on a graveled, paved, or other
durable surface pad. Para L clarified that people can park in a driveway even if it doesn't lead to
a garage or carport. She also wanted the memo to clarify that a driveway could go to an approved
parking surface rather than to a garage. No more than 50% of a front yard can be paved,
although there is a grandfather clause for pavement already put in.
One issue the Committee tackled was how to address the new houses on small lots that do pave
the entire small front yard in order for the home to have parking for more than one car. Our
current code allows this. Joe thought that was ok for future small houses, too, though Pam
thought they might find some room for something green there, too. One option is to have a
narrower paved driveway and park two cars with one if front of the other. Kathy will get pictures
of the new homes to give an idea how a paved front yard looks.
Dave and Joe wanted to adopt the same regulations Sea Tac did. Para pointed out Tukwila sits
among surrounding cities and the County that do regulate parking. Pam suggested and Joe and
Dave agreed the City did not want to limit the number of cars someone has, as long as they can
park them on a durable surface legally. Most other cities and the County regulate parking either
by requiring an impervious surface in some manner or by limiting the number of cars that can be
parked per dwelling unit. The Committee agreed they should advertise the new rules for 6
months before enforcement. Pam asked that the actual number of complaints about cars
compared to total code complaints be included.
The Committee realized the new provisions could be controversial with some people, but said it
was a matter of how they want the community to look. Steve L said driving Tukwila one could
see many houses that had too many cars and trash placed haphazardly around, making the
community more unattractive than it could be if it were cleaned up. In the pictures of houses with
multiple cars in the front yards was also trash that the cars somewhat hid. The Committee
supported working to improve the appearance of the City by putting cars on pavement or other
approved surface. Recommend ordinance to COW.
2. Inclusive Recreation Bruce introduced Grant Richardson, who was a physically active
youngster until a motorcycle accident broke his back and he lost the use of his legs. He later lost
the use of an arm as well. When he moved to the Seattle area in 1980, he began to work on the
Attachment D.
Community and Parks
July 13, 2004
Page 2
issue of making recreation programs accessible to all. The physical act of making buildings
accessible he said, is sometimes easier than the work of integrating people with any kind of
disability into most of the rec programs. Grant said inclusiveness means being able to play with
others and to have equal access and choices. Everyone in the community participating does
enrich the community, he said. He gave an example of a parent with an autistic child walking
into the Community Center and asking what programs her child could join in on. It takes time to
both train staff'and find ways to include disabled into most of the activities done at the Center.
Grant said the services that work for specific disabilities can be very helpful to finding ways to
include disabled people in activities and programs. The goal of inclusive recreation, he said, is
for it to be invisible. Just as all Metro buses can pick up wheelchairs, all programs would ideally
be able to incorporate the disabled into their play, whether it be dancing or exercises or a field
day. Funding is available for adopting such programs. With a small city like Tukwila, it may
make ~ense to join with other nearby small cities so together we Can offer a broader range than
any one city could. Grant said Brace was the most responsive and enthusiastic Parks Director
he'd spoken to. The Committee thanked Grant for educating them on this issue. Information.
~'~/Committee chair approval
72'
" Front
Yard
ATTACHMENT E
:. .~ AN ORDINANCE OF THE crrY COUNCIL OF THE crrY OF TUKWILA,
WASHINGTON, ADOPTING REGULATIONS FOR VEHICLE PARKING
AND STORAGE ON PROPERTY DEVOTED TO SINGLE-FAMILY
RESIDENTIAL USE; PROVIDING FOR SEVERABILITY; A_ND
; ~ ESTABLISH]NO AN EFFEi;rlVE DATE.
.. :.,,: WHEREAS, parking or storage of vehicles on lawus or other inappropriate areas of
property devoted to single-family resideittial use can diminish the value and desirability
of neighboring properties and dimims'hes the aesthetic qualities of Tukwila's
neighborhoods; and
WHEREAS, appropriate parking areas for recreational vehicles would ensure
~' '" accessibility to all sides of a structure /or emergency responders' equipment and
vehicles;
NOW, TH~/tEFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS;
' '~ ' Section 1. Regulations Adopted. Regulations for vehicle parking and storage on
proper~y devoted to single-family residential use are hereby adopted, to read as follows:
;.-~ CHAPTER 8~5
. ;:<;:~;.,. VEHICLE STORAGE AND PARKING
- "' :~'~ ON SINGLE-FAMILY RESIDENTIAL PROPERTY
8.25.010 Definitions '
'., 8.25.020 Parking Limitations
-': 8.25.010 Ddinitions.
#Approved Durable Uniform Surface" is a durable uui[orm surface approved for
the storage of vehicles by the City of Tukwila's I%blic Works Department.
8.25.020 parking Limitations.
: A. The requirements of this ordinance apply te the storage end parking of vehicles
.;,. on properties devoted to single-family residential use.
' '; B. Motor vehides on property devoted to single-family residential use shall be
· *' parked on an approved durable uniform surface. Motor vehicles, other than those
":'~: ~' specified in TMC 8.25.020 B, shall not be p~ked in setbacks except in front yard or side
' ";~' street setbacks when in a driveway that provides access to an approved parking
. ~'.;~'~;;~ location and is in conformance with TMC Title 18, as that title currently exists or as it
' " .' may be subsequently amended,
. C, Recreational vehicles, boats or trailers shall be parked, kept or stored on an
~ pproved durable uniform surface end shall not be parked, kept or stored in required
front yard setbacks, except for a driveway. Recreational vehicle parking in the side or
rear yard setbacks is allowed, provided no recreational vehicle is parked so as to
prevent access by emergency responders to access all sides of a structure.
D. Approved durable uniform surfaces outside of structures on-site may cover a
maximum of 1,200 square feet or 10% of the lot surface, whichever is greater.
E. No more than 50% of the front yard or 800 square feet, whichever is smaller,
can be approved durable uniform surface. An approved durable uniform surface
exceeding this requirement on the effective date of this ordinance may be maintained,
but shall not be expanded.
Section 2. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid o2 unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or tmconstitutionalitv shall not affect the validity or constitutionality of the
remaining portions of this or--ce or its application to any other person or situatior,
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUICvVILA, WASHINGTON,
at a Regular Meeting thereof this day of ,
2004.
A'r l'~b-T/AUTHENTICATED:
Steven M. Mullet, Mayor
Jane E. Cantu, CIVIC, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY: Passed by the City Council:
Published:
Effective Date'
Office of the City Attorney Ordinance Number:
COUNCIL AGENDA SYNOPSIS
J,�`Y'11m, i,1.
r s 0 1 _!nide& ITEM NO.
�1,,, z G) Meeting Date Prepared by May view 1 Council review 1
4 p 1 7/26/04 1 CK `J to /,t f/ 1
,Nk 1 1 Lj 1 1 1 C
rsos 1 1 1 1 1
1 1 1
ITEM INFORMATION
CAS NUMBER: 04-106 'ORIGINAL AGENDA DATE: JULY 26, 2004
AGENDA ITEM TITLE Adopt Ordinance amending Traffic Concurrency Standards as codified at
TMC 9.48.160 Credit to Developer
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 7/26/04 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Ma
Adm Svcs DCD Finance Fire Legal Pd9'B Police
SPONSOR'S Recent legal challenges to the City's Concurrency Ordinance, specifically to the impact
SUMMARY mitigation fee methodology, created a need for Tukwila to modify the Concurrency Ordinance
(TMC 9.48) and update the Mitigation Fee list. The modifications and updates were approved in
May 2004. A need for a clarification to the language granting credit to developers has come
forth amending TMC 9.48.160 Credit to Developer.
REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: July 26, 2004
RECOMMENDATIONS: Amend the Traffic Concurrency Standards (TMC 9.48.160)
SPONSOR /ADMIN. Recommendto COW for discussion
COMMITTEE
ICOST IMPACT FUND SOURCE'
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. RECORD OF COUNCIL ACTION
11/24/03
5/03/04 Adopted Ordinance #2043
1 MTG. DATE ATTACHMENTS
7/26/04 Information Memo
Ordinance
6tuk2 \volt \pubworks \cyndy \concurrency impact fees \cas transp concurrency impact fees 7- 26- 04.doc
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director/~)
Date: luly 21, 2004
Subject: Transportation Concurrency Ordinance Amendment
ISSUE
Amend the Concurrency Ordinance TMC 9.48.160 Credit to Developer.
BACKGROUND
Recent legal challenges to the City's Concurrency Ordinance, specifically to the impact
mitigation fee methodology, created a need for Tukwila to modify the Concurrency Ordinance
(TMC 9.48) and update the Mitigation Fee list. The modifications and updates were approved
in May 2004.
ANALYSIS
A need for a clarification to the language granting credit to developers has come forth. As the
language exists today, developers could be given credit for virtually any transportation-related
improvements made as part of the development activity, including projects not to the benefit or
desire of the City. The current language has lead to a misinterpretation of the city's intent with
regards to what should qualify as a credit. Staff is proposing revising the language to reflect
that of the state law (RCW 82.02.060).
Credit to the developer, with this proposed change, could be granted for land dedication and
improvement or construction toward system improvements that are both part of the City's
Capital Facilities Element and are required by the City as a condition of approval.
RECOMMENDATION
Review the proposed ordinance change and refer to full Council for adoption.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING ORDINANCE Na 2043, AS CODIFIED AT
TMC 9.48.160, "CREDIT TO DEVELOPER," REGARDING TUKWILA'S
TRAFFIC CONCURRENCY STANDARDS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila seeks to ensure that State-mandated standards for
e,H' concurrency in existing facilities and new development are met and
f. WHEREAS, the City of Tukwila seeks to ensure that new development is fairly
assessed a proportionate cost of new infrastructure required to serve the new development
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
4 Section 1. Ordinance Amended. Ordinance 2043, as codified at TMC Chapter
9.48.160 "Credit to Developer," is hereby amended to read as follows: by
9.48.160 Credit to Developer
A develn caa:itled a c is ass. :flo'ca Taalsportation ImpactFee
IIa ma uediCa::vaa va land its, aua w w start wamSUCuvu a,a any
Transportation System fupa nca.ca.c provided by the developer- tv- the-ci a, as
cundiliun of ayytuvel of the Development Activity.
A davelnrar it entitled to a rrnel if against a Transportation Impact Foe fnr the value
of land dedicated fer 'niprnvement tn, or 1101 ronatrur+inn of axe, el,cf
improvements prnvided by the develnpo to facilities that are identified in the capital.
facilities element and that are required by this City ac rnnditinn of apprnlnng g
1 development activity
it>
Section 2. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2004.
ATTEST /AUTHENTICATED:
Steven M. Mullet, Mayor
Jane E. Cantu, CMC, City Clerk
i :s.•
Filed with the City Clerk.
APPROVED AS TO FORM BY Passed by the City Council:
Published.
Effective Date.
Office of the City Attorney Ordinance Number.
7rafboconeunency 7 /204 1 of 1
w COUNCIL AGENDA SYNOPSIS
s Initials- ITEM No.
Vol y I Meeting Date 1 Prepared by 1 Maygr's.review 1 Council review
us e 4.3„, '.,N f I 7/26/04 I ARD I Cam' 1j7i4.,. tom/
rsos I I I I I 5. et
I I I 1 1
w tWo. t TQ t
CAS NUMBER 04-107 I ORIGINAL AGENDA DATE: 7 /26/04
AGENDA ITEM TITLE Budget Schedule /Planning Model Update
CATEGOR Discussion ❑Motion Resolution Ordinance Bid Award Public Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor
Adm DCD gi Finance Fire Legal P&R Police PW
SPONSOR'S Provide Budget Schedule for 2005 and present revised Draft 2005 -2010 Planning
SUMMARY Model
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE:
RECOMMENDATIONS:
SPONSOR/ADMIN. For Information Only
COMMITTEE
r
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N /A $N /A $N /A
Fund Source: N/A
Comments:
IMMO T rfil 7Y Reddiiti i CatUNfC1L rdSI it l n tian
7/26/04
I
I
I
RMTG t, Ef t iA 't .r :46 r Al` ACF.MENTS` t rat 3"
7/26/04 Planning Model Update letter to Council
1 7/26/04 Budget Schedule letter to Department Heads
I
I
I
· ' ................ i'~' 620~ Southcenter Boulevard · Tukwila, Washington 98188 Steven M. Mullet, Mayor
To: City Council
From: Mayor Mullet E~w,~
Date: July 22, 2004
Re: 2005 Budget Schedule and Planning Model Update
Attached is my 2005 budget message to Department Heads, including a proposed
schedule for creation, review and adoption by the City Council. Also attached is the
revised Attachment A and Attachment B of the Draft 2005-2010 Financial Planning
Model. Estimates of additional costs for the Tukwila Valley South (TVS) annexation
project and development are included.
Other than the Tukwila Valley South project, there are no expenditure or revenue
estimates for projects not completed. Revised capital project sheets and potential new
revenue estimates (i.e. Westfteld Mall expansion) will be submitted as a part of the
October 4, 2004 Proposed Budget/Planning Model documents.
A proposed debt policy and Local Improvement District (LID) issues and options paper
will be presented to the Finance and Safety Committee on August 2.
It is somewhat premature to speculate, but additional revenues generated by the Mall
expansion and redevelopment of the J C Penney warehouse property will more likely
than not erase shortfalls in the planning model. It will not be as easy, however, to
preserve that revenue against rising capital needs and increasing O & M costs.
Phone: 206-433-1800 · CiO/HaliFax: 206-433-1833 · www. cLtukwila.wa.us
ATTACHMENT A
CITY OF TUKWILA
TOTAL REVENUES & EXPENDITURES
2005-2010 Analysis in 000's
REVENUES (see A-l) 2005 2006 2007 2008 2009 2010 Totals
ieneral Revenues
Sales Tax 15,600 16,068 16,550 17,046 17,557 18,084 100,905
Property Tax 10,406 10,668 10,937 11,123 11,553 11,784 66,471
Utility Taxes 2,940 3,033 3,637 3,758 3,884 4,000 21,252
Gambling Taxes 2,300 2,300 2,300 2,400 2,400 2,500 14,200
Franchise Contract-SCL 1,452 1,505 1,839 1,907 1,977 2,036 10,716
Charges/Fees for Service 2,850 2,966 3,084 3,208 3,336 3,470 18,914
Trans. In-Other Funds 1,970 2,049 2,131 2,216 2,305 2,397 13,068
Intergovernmental Revenue 569 592 615 640 665 ' 675 3,756
Other Taxes/Misc. 1,227 1,276 1,327 1,380 1,436 1,493 8,139
Cash Carryover 0 300 300 300 300 300 1,SOn
Subtotal 39,314 40,757 42,720 43,978 45,413 40,739 258,921
Dedicated Revenues (Caoital~
Real Estate Taxes 650 650 700 700 700 700 4,1
Motor Vehicle Taxes 450 450 450 450 450 450 2,700'
Interest Income 150 150 100 100 100 150 750
Property Tax 130 130 130 130 130 130 780
Parking Tax 160 160 160 160 170 170 980
Subtotal 1,540 1,540 1,540 1,540 1,550 1,600 9,310
rOTAL REVENUE
AVAILABLE 40,854 42,297 44,260 45,518 46,963 48,339 268,231
EXPENDITURES (see A-2)
Operations & Maintenance: 35,301 36,349 37,800 39.309 40,899 42,550 232,208
(See Attachment B)
Debt Service - 1994 490 490 490 490 490 490 2,940
Debt Service - 1999 & 2000 835 1,085 1,085 1,085 1,085 1,085 6,260
New Bond Issue - 2003 492 492 492 492 492 492 2,952
Leased Space - Tukwila Village 110 120 130 150 160 160 830
Admin/Engineedng Overhead 998 1,038 1,080 1,123 1,168 1,214 6,621
Subtotal Available 2,628 2,723 3,183 2,869 2,669 2,348 16,420
Capital - Attachment C
Neighborhood Revitalization
Residential Streets 485 570 70 70 70 70 1,335
Parks & Trails 208 338 208 188 148 200 1,290
General Government
Facilities 0 0 0 0 0 0 0
General Government 860 860 960 1,060 1,060 1,160 5,960
Economic Development
Bddges 100 100 100 100 100 100 600
Arterial Streets 2,914 2,565 2,075 2,075 2,370 2,400 14,399
Subtotal Capital 4,567 4,433 3,413 3,493 3,748 3,930 23,584
Balance by Year (1,939) (1,710) (230) (624) (1,079) (1,582) (7,164)
Carryover from 2004 11,589 0 0 0 0 0 11,589
Accumulated Totals 9,650 7,940 7,710 7,086 6,007 4,425
IV 07/20/04
ATTACHMENT B
CITY OF TUKWlLA
Notes to Operations & Maintenance Expenditures
2005-2010 Analysis in 000's
EXPENDITURES 2005 2006 2007 2008 2009 2010 Totals
City Council 229 238 247 257 268 279 '1,818
Mayor, Boards 1,270 1,321 1,374 1,429 1,486 1,545 8,425
Administrative Services 1,485 1,544 1,606 1,670 1,737 1,806 9,848
Finance 1,433 1,427 1.485 1,544 1,605 1,669 9,'163
City Attorney 416 433 450 468 487 506 2,760
Recreation/Parks 3,318 3,454 3,592 3,736 3,885 4,040 22,025
Community Development 2,268 2,251 2,337 2,426 2,520 2,621 14,423
Municipal Court 929 964 1,004 1,048 1,080 1,123 6,148
Police 10,570 10,991 11,429 11,884 12,367 12,861 70,102
Fire 8,212 8,541 8,883 9,238 9,607 9,991 54,472
Public Works 3,177 3,096 3,220 3,349 3,483 3,622 19,947
Street Maintenance 1,769 1,839 1,913 1,990 2,079 2,162 11,782
Dept. 20 Misc. 225 250 260 270 295 325 1,628
TOTAL EXPENDITURES 35,301 36,349 37,800 39,309 40,899 42,550 232,208
Notes:
The estimates presented are preliminary, based on the 2004 Budget and actuals.
All departments are limited to an increase at a 4.0% rate per year after 2004. Most of the increases will
be related to salaries and benefits. Moderate COLAS are projected along with the normal annual step
increases.
The Rainy Day contingency and the estimated ending fund balances are not shown here as budgeted
amounts because they are considered reserves to be used in emergencies.
2005 (Only)
There is an additional $300,000 for this year, only, for the Tukwila Valley South Project.
This is non-capital, only. Also, additional funding may be needed in 2006-2007 if the project
is underway. Presumably there would be permitting revenues by that time.
VI I 07/20/04
t CityofTukwila
· . ............... ~ ~ 6200 Southcenter Boulevard · Tukwila, Washington 98188 Steven M. Mullet, Mayor
To: Department Heads and City Council
From: Mayor Mullet ~
Date: July 22, 2004
Re: 2005 Budget Schedule and Process
The formal budget process is now underway and the proposed schedule for the 2005
budget process is attached. Your first draft will be a "hold the line budget". As is
always the case, any significant additions or reorganizations will require prior approval
by my office. New initiations will be discussed at departmental meetings scheduled
August 10- 13.
In addition to staffing needs, several issues will complicate our ability to maintain a 4%
or lower growth rate:
· The increase in the City's required share of contribution to employee pension plans;
· Healthcare costs, which are currently growing at a rate three to four times that of
inflation.
The estimated increase in the General Fund obligation for pension costs will be
approximately $1,250,000. General Fund medical costs are projected to increase by
nearly $430,000.
It is inevitable that service demands will create a constant conflict between shrinking
revenues and rising expenses in this and future budgets. If revenues were declining due
to the economy, our job would be much easier. Instead, we continue to be faced with
revenue "take-aways" in the form of voter initiatives. These revenue decreases bear no
relation to service demands and expense increases, such as pension and healthcare, over
· which we have little or no control. Under these circumstances it becomes more important
than ever to ensure that we establish the right strategies to balance new capital needs
against operations and maintenance requirements. We should be prepared to begin
discussing these issues at a budget retreat (date to be determined).
Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www. cLtulcwila.wa, us
City of Tukwila
2005 BUDGET PREPARATION SCHEDULE
DATE
Budget Worksheets sent to Departments by Finance - Includes Labor, 7/30
Benefits, Insurance, Debt, Equipment Rental and Other Fixed Costs
Department Pre-Budget Meetings with Administration - New 8/10~ 13
Initiatives
CIP due to Finance 8/16
Budget Worksheets due to Finance 8/20
Budget Narratives due to Finance / Mayor's Office 9/3
Summary of Submittals due to Mayor 8/31
Final Departmental meetings with Mayor's Office 9/13-16
Submittal to City Council 10/4
Public Hearing 11/22
Adoption 12/13
C:ALAN:2005BUDGETPREPARATIONSCHEDULE
EeglslatlveBulletm
Personnel {continued) Contribution Rate Projections
As we have previously told you, LEOFF and PERS employer and employee
The PERS rate will increase .01% (to contributions rates are expected to rise over the next number ofyesrs. The
1.41%) on September 1 2004, as a following chart shows the State Actuary's earlier projections for employer
result of SHB 2538, which contribution rates. Although these numbers were estimates only, and will be
establishes a minimum monthly revised this fall, they serve as a reminder to employers that the days of low
benefit for PERS 1 members. As pension contribution rates are corning to an end.
mentioned above, the LEOFF 2
Board is expected to adopt a .02% Projected Employer Contribution Rates
increase effective September 1. Biennium PERS. LEOFF 1 LEOFF 2
2004. bringing the employer rate to
3.28%. 2003-2005 ........... 1.18% ............. 0.00% ............ 3.03%
The LEOFF 2 Board will set 2005-2007 .......... 5.04% ............. 0.00% ............ 4.80%
O O
contribution rates for the 2005-07 2007-2009 ........... 7.02% ............. 6.00% ............ 5.60~
biennium at its meeting on
September 22. The Pension Funding Note: these rates do not include the DRS expense rate, currently at .22%
Council will adopt contribution rates In October's Legislative Bulletin, we will share with you the adopted
for PERS by September 30 contribution rates that will be effective July 1, 2005, as well as the State
(although the Legislature reserves Actuary's updated contribution rate projections for future years, ff available.
the right to revise the rates
recommended by the PFC).
Need Ideas for Putting Your Budget Together?
Then attend AWC's Budgeting and Fiscal Management
Workshop Sis July or August.t
July 29-30, 2004
Embassy Suites, Lynnwood
August 19-~.0, ~.004
Enzian Inn, Leavenworth
This workshop provides staff and elected officials focus on the basics of budgeting,
hands-on exercises, and core processes and strategies for making the tough choices
required in difficult economic times.
City elected officials and staff are encouraged to attend sessions together.
For more information, please see www. awcnet.org/budgeting.
10 AWC Interim Legislative Bulletin- July 15. 2004
COUNCIL AGENDA SYNOPSIS
......................... Initials ........................ ITEM NO.
Meeting Date Prepared by Mayo~s~ review Cou~ncil review
July 26, 2004 so~ .~ /,,~t ~
ITEM iNFORMATION
CAS Number: 04-108 Original Agenda Date: July 26, 2004
(continued from 7/19/04 mtg.)
no CAS at 7/19--Spec. Pres. only
Agenda Item Title: Strategy Mapping
Original Sponsor: Council Admin. xxx
Timeline:
Sponsor's Summary: Rob Larsen, of ClearPath LLC, will return to continue discussions that began at the July 19,
2004 Special Presentation to the Council.
Recommendations:
Sponsor;
Committee:
Administration:
Cost Impact (if known):
Fund Source (if known):
RECORD OF COUNCIL ACTION
7/19/2004 Presentation to Council; additional information requested.
APPENDICES
Meeting Date Attachments
7/26/04 Letter dated 7/22/04 from Rob Lar,sen, ClearPath, LLC, w/ attachments
' eYe'LEAR PATH
]'l.~y 22~, 200~ CLEARPATH, LLC
TEL: ~06.464.0300
Qty of Tukwfla Council Members f~: 206.447.2922
CITY OF TUKWn~
6200 Southcenter Blvd.
Tukwila, WA 98188
RE: Approach to Strategy
Dear Tukwila City Council Members:
Thank you for your invitation to further discuss Tukwila's Strategic Approach to Economic
Development.
In our last meeting, we spoke about the Strategic Rationale at a high level. We understand that in
next Monday's Council meeting you would like us to talk more specifically about the scope of
work, time involved, and cost of developing the Strategy Map and Implementation Road Map.
As such, we have attached our proposal for this work and a copy of our planned presentation. We
are excited to discuss this further and hope that this information meets your objectives for our
CiearPath, LLC
A PROPOSAL PREPARED fOR
CiTY Of TUKWILA
Strategy Development
PREPARED BY
/
7CLEAR PATH
CLEARPATH, LLC
ON
July 22, 2004
ClearPath is a business framework design company that helps organizations succeed by integrating the
performance of their people, processes and assets. Our team consists of uniquely experienced profes-
sionals who have spent several decades delivering exceptional value by designing and implementing
new strategic and operational frameworks. We are exalted to work with you on this and subsequent
phases of this project. It is our goal to meet and exceed your expectations and hope that this document
assists you in clearly understanding why ClearPath is the right choice.
The City of Tukwila recognizes the need for a systematic approach to economic development and devel-
oping its long term strategic perspective to specific project implementation plans. The City has many of
the key building blocks already in place and it is now a matter of pulling these disparate pieces together
to set the stage for the innovative process of creating the strategy. This work must be accomplished in a
manner that is compatible with the volunteer nature of the City Council and leverages the perspectives of
both the Council and the Staff.
,SCOPE AND OBJECTIVE~'
This engagement will be divided into six major tasks:
[] Conduct a Residential Community survey (optional) - See attachment A for summary of this op-
tion.
1. Collect, snramarize and present existing foundational information - Summarize such planning
documents as the Comprehensive Land Use Plan, the Strategic Economic Development Plan,
Commercial Constituent Survey, the Priority Summary, interviews with Council, and other key
component plans as a context for Council.
2. Validate existing Vision~ Mission, Values and Goals - Revisit and build on these guiding prin-
ciples to clarify use and assure relevance and focus.
CITY Of TUKW/LA Page 2 OF 7 7/22/2004
3. Build the strategic result elements of the Strategy Map wRh the City Council - Review current
goals and their implications with respect to constituent wants and needs.
4. Build the infrastructure elements of the Strategy Map with the City Staff - Identify the support-
lng infrastructure and the things that will leverage the resources to best meet constituent wants.
5. Jointly develop a common set of initiatives to be achieved - Summarize the critical activities and
diversity of things that must be in place in order to achieve the City's long term goals and display
in a high-level "roadmap" format.
6. Create a final Strategy Map and Implementation Roadmap - Prepare a final version of the Strat-
egy Map from the joint working session and transfer key ol~ectives to a Gantt-style roadmap.
Outline communications plan for the community.
DELIVERABLES
[] Summary of Strategy Documents
[] Revised Vision, Mission, Values
[] Strategy Map
[] Critical Objectives "Roadmap'
rq Next steps summary
CRITICAL ASSUMPTIONS
The following will be critical to achieving effective results:
Participation by Leadership
Willingness to share ideas and concerns, understand the issues, and sponsor and coach change.
Reinforcement by Leadership
Willingness and courage to advocate, support and assure _compliance with plans for change.
Commitment to Openness
Provide access to information, willingness to consider new ideas and ability to eliminate "hidden"
CITY Of TUKWiLA PAGE 3 Of 7 7/22/2004
Availability of Participants
This is a priority for participation and continuity of involvement
Infnrmation and Documents available within agreed upon timeframe
Delayed information may cost extra efforL
PROPOSED APPROACH
The description of the specific tasks to be accomplished that follows is keyed to the attached graphical
representation.
Task L Collect, summarize and present foundational strategy documents completed to date (Step 1):
ClearPath will review all appropriate planning documents available and assemble packages for each
Council member to review offline. We will present a summary of the key elements in each of these
documents to the Council, together with statements of Vision, Mission, Values and Goals as they are cur-
rently written. Finally, we will introduce the objectives 6f the Vision, Mission, Values and Goals inter-
views that follow in Task 2.
Task 2. Validate existing Vision, Mission, Values and Goals (Step I):
ClearPath will conduct one-on-one interviews with the Mayor and each member of the City Council for
their input on the City's stated Vision, Mission, Values and Goals. The interviews will also explore indi-
vidual perceptions of the City's strengths and weaknesses in its ability to execute on its long term goals,
as well as their observations about the oppor tuuities and threats that will confront Tukwila in the coming
years.
Task 3. Build the strategic elements of the Strategy Map (Step 2):
ClearPath will facilitate a four-hour workshop for the City Council for the purpose of documenting the
City's strategic economic development goals and identify specific constituent objectives that must be met
in order to achieve these goals. The session will begin with a brief summary of the interview results as
well as the presentation and discussion of a Strategy Map that ClearPath will have populated from the
information gathered in the interviews. The remaining time will be spent revising both the goals and con-
stituent objectives as presented by ClearPath. The work accomplished at this workshop will provide the
strategic guidance required by the staff to identify the operational requirements necessary to meet the
goals and objectives established by the Council. .
Task 4. Build the infrastructure elements of the Strategy Map (Step 3):
ClearPath will conduct two four-hour workshops with key members of the City Staff in order to deter-
mine the operational things that must be in place in order to .accomplish the objectives laid out by the
Council. Given that this work is likely to require significant detailed information and estimates, we be-
lleve that the added time and phasing will facilitate the process. These operational objectives will include
elements of both infiastructure as well as skills and cultural requirements. The work accomplished in this
workshop will provide the information necessary to complete the Strategy Map for Tukwila's Strategic
Economic Development Plan.
CiTY Of TUKWILA PAGE 4 Of 7 7/22/2004
Task S. Develop and map a common set of Key Objectives (Step 4):
ClearPath will produce a completed version of the Strategy Map to a joint Council/Staff four-hour work-
shop. This will be the first opporttmity that the full Map will have been viewed by both sets of par~ci-
pants in the process. The Map will provide the basis for validating the key constituent objeclives and the
operational initiatives necessary to accomplish these objectives. Given that the purpose of the Strategy
Map is to bring focus on only the most critical undertakings, the agreed-upon list will be limited and fo-
cused.
Task 6. Create a final Strategy Map and Implementation Roadmap (Step 5 and 6):
ClearPath will create a final version of the Strategy Map that emerges from the joint workshop for Coun-
cil review and approval. We will work with Staff to develop a high-level Gantt-style implementation
roadmap that will provide a guide to the budgeting and review processes that follow.
ENgAgEMENT TEAM
This effort is will be carried out under the direction of R~b Larsen and Art Frohwerk, utilizing the Strat-
egy support team and network of resources available to ClearPath.
Rob Larsen
Builds effective relationsFaps among organizations, people and real properly assets
Rob Larsen is one of the Pacific Northwesi~s most experienced commercial real estate advisors. For over
20 years, Rob has helped some of the region's largest companies develop and implement successful and
innovative Real Estate and Facilities (RE&F) programs. At ClearPath, Rob leads a highly integrated RE&F
team focused on accelerating clients~ Facilities performance and overall financial results.
Prior to founding ClearPath, Rob was for over 10 years on an elite team acting as the exclusive real estate
advisors for The Boeing Company's Northwest operations, handling some of the largest and most com-
plex real estate transactions in the region's history. He also led a group of Trammell Crow Company con-
tract service teams supporting Microsoffs RE&F Department with strategy development, local and na-
tional transactions, construction management (both local and remote), leased portfolio management and
facilities management. Rob also has handled a wide range of assignments for Airborne Express, US Bank,
the City of Tukwlla, and the U.S. Postal Service, among others.
Rob holds a degree in Urban Planning from the University of Washington.
CITY Of TUKWILA PAGE 5 Of 7 7/22/2004
Art Frohwerk
Creates big picture patterns, process innovation and adaptive methods
Art Frohwerk is recognized as an innovator and implementer. With over 25 years of orehestraffng team-
based solutions, he is known for developmg and leading efforts in gettirtg the "impossible" done, always
with a strong sense of reality, business savvy, and recognition of human factors. One of Art's lifelong in-
terests has been in visualization - seeing patterns and understanding complex issues in a simple way.
His experience spans key roles of new product, process, and business start-ups, transforming companies
for growth, driving high-tech teams in million- and billion-dollar projects, and coaching multidisciplinary
teams in u~llzing new tools and new perspectives.
Art is an alumnus of Walt Disney Imagineering, the Procter & Gamble Engineering Development and
Product Development Divisions, and the Belcan Engineering Group. He holds an engineering degree
from the Harvey Mudd College, with continued training in technology, psychology, management, team
performance, total quality, and innovation methods.
Bill Blake
Drives information-based decision-making
Bill Blake has over 30 years' experience creating and supporting corporate, product development, market-
ing and sales strategies and processes in both the private and public sectors. In each, he has facilitated and
created strategies addressing critical competitive planning, positioning and profitability issues, as well as
on-going situational awareness, based on rigorous analysis of internal and external environmenis.
Before joining ClearPath, Bill spent 18 years as an economist worldng for the Central Intelligence Agency, then
served as a Director with Gartner Consulting~ where he led numerous consulting engagements that called on
his analytlcal, strategic and process experiences. These projects focused on helping software vendor clients de-
velop corporate, marketing and product strategies and generally required the marshalling of Gartner world-
wide resources to address specific client needs.
Bill Blake holds a B.A. from Lafayette College and an M.B.A. from New York University, both in Econom-
ics, and was a Mid-Career Fellow at Princeton University's Woodrow Wilson School for Public and Inter-
national Affairs.
SCHEDULE
It is anticipated that this effort can be completed within 8-12 weeks depending on scheduling of the
Council and Staff. The duration will tend to be driven by availability of people outside of our control and
we will make every effort to drive the process aggressively in order to meet that schedule.
CiTY OF TUKW~A PAG~ 6 OF 7 7/EE/2OO~-
PROFESSIONAL FEES
ClearPath is prepared to complete the Strategy effort outlined in this proposal for a fee of $45,000.
The Residential Survey is offered as an additional option for a fee ranging from $20,000 to $60,000 de-
pending upon the scope.
TERMS
The City of Tukwila will be invoiced 1/2 upon project initiation, 1/2 upon final deliverables.
Significant changes in scope, or delays in schedule, will be considered a Change Order. We ask that you
recognize these factors as a reasonable basis for a time and materials adjustment to this contract.
CHANGE OF ..~COPE
While we are especially flexible to meet City of Tukwila's needs, any major deviation from the Statement
of Work, or delay in effort, will require an open dialog for revision of pricing. All City of Tukwila re-
quests for changes to the Statement of Work must be in writing and dearly specify the requested changes.
As soon as p~acticable, ClearPath will advise City of Tukwila of the cost and schedule implications of the
requested change and any other necessary details to allow both parties to deride whether or not to pro-
ceed with the requested change.
ACCEPTANCE
Thank you for your consideration of our skills and approach. Please feel free to contact us regarding any
~eed for clarification or additional information.
Rob Larsen- Prindpal
ClearPath, LLC
815 Western Avenue, Suite 300
Seattle, WA 98104
C~TY OF TUKW~LA PAGE 7 OF 7 7/22/2004
Tukwila City Council
- Approach to Strategy -
July 26, 2004
/ CL~ARPATH
WESTE R N AVE N U E STE 300 ~EATTLE. WA 98104
TEL 206.464.0300 FAX 206.447.~922
City vf Tukwila "Approach to Strategy" sl~e 2
Scope & Approach of Strategy
Conduct a Residential Community survey (option)
Collect, summarize and present existing foundational
documents - Summalize such planning documents as the Comprehe~Ne Land Use Plan, the S~tsgic Economic
Development Plan, Commercial Consfithent Survey and other key component plans as a context for Coun~l.
Validate existing Vision, Mission, Values and Goals -
Revisit and build on these guiding p~nc~les to cla~i~ usa, p~o~es, and assure relevance and focus.
Build the strategic result elements of the Strategy Map
with the City ~ouncil-Revtswcurrentgoalsandtheir,mpficafionswithmspecttoconsthuentwantsand
needs
Build the infrastructure elements of the Strategy Map
with the City Staff-IdenthythesupportJngthEaslluctureandthethingsthat~llleveragetheresourcestobesl
meet consthuent wanth,
Join. fly develop a common set of initiatives to be
a c h I eve d - Su.m~e th. o~c~, .~,~. a.d ~,~..~ o, thth~, that must be in place in order to achieve the C[~s long term
goals and display in a high-level 'madmao' format.
Create a final Strategy Map and Implementation
Road m a p -.... ~ final .rs[on of the Strategy Map from the j~nt w~rking session and tmnsfor kev or0jec~es to a Ganth
agile roadmap.
Notes / Comments
r.~? City of Tuk~vila "Approach to Strategy" sl~e 3
City of Tukwila Building an Effective Strategy
Draft for Council
Residentia ~to Improve
Community
~ Finalize by Council
I~ Draft for City Management
Issues ~O!_~'r:, \~ IMPLEMENTA~ON &
C[ C~ncil Draft for Joint
Notes / Comments
~PATH
~' ~ ~'~ City of Tuk~viia "Approach to Strategy" sl~e 4
Define Key Platforms
City vision
I I
Result~
tmunity Needs
Notes / Comments
City of Tuk,vila "Approach to Strategy" sl~e 5
Define Support Systems
Our PeoPl~
Notes / Comments
~,.~.~' ~ "~ City of Tuk~vila 'Approach to Strategy sl~e ~
¢ounC[~.~est Total Perspective
Notes / Comments
i Y City of Tukwila Approach to Strategy" slide 7
SAW'
strategy Implementation Roadmap
1 1 1 1
smbgl
+cmibme.
a
Han H Emimicoavebpnwe
raimnemwnbddurCard and
au
lolegablolen 4
assessmn
PeaawlaT.Y Vbtry 1 acid
Val ues [1 [1 [1 0 U
Bono b MHaiis 1
p.a., re Somata 1cr1
H eyde i mbparWlrwMw
Prolaob
Southpaw Parkway E. n
104ib11np1awgro
Tu Wage M1 x q,."
Man eerier Catahrst ....SaWL'
Opira9ontl hiWathee t IMO l E
Cram a Ntic Ralabors Men '4
W MI speak awes mga.Paew !o
Natal deTW.b bind
rbWad d.PeYalMeaFen 1.1'
98219 a CavrurrwlusM S T:.:e_.-
Idea•gest teas m W ra enr
Develop 8tllgidb Mrt •Prot
5443p New NmxLdpbBaa d Tools j 7 B.y C D 9 O D 8
weM,wa arearq.FgN9 Tools I
Ream uwwwdame D p o Dm 0 0 m
Notes Conunents
815 WESTERN AVENUE STE 300
SEATTLE, WA 98104
TEL 206.464.0300
CLEARPATH FAX 206.447.2922
City of Tukwila "Approach to Strategy" sl~e 8
Schedule, Personal Time, & Cost
2. Vahdate ex~stmg V~s~o~, i~)h~s,o~, Values a.d Goa~s
~. Build the strategic resu~ e~ements of the Strategy
4. 8ufld th~nfrastructurs ~ement= ot the Strategy
~. ge~t~y develop a co~mon set of i~itiat~ves
- ~ · 4, 6 ~_~
term goa~s and display in a hi~ ~'~t ~
Council time
St=fl time ~ .....
Notes / Comments
City of Tuk~vila 'Approach to Strategy sl~e R
Scope & Approach of Residential Survey
(option)
Define goals
Validate with Coun~ and Staff
Design Survey and implementation process, issues.
Receive and analyze results
Interpret and present results
Communicate and act on results
}zo-.S6o
Co~te~
Notes / Comments
~..?~- Ctty of Tuklvila 'Approach to Strategy sluqe 10
Strategy~
Building a comprehensive Strategy
is the best way to:
~ predict success - not miss anything important
~ build consensus - make people feel like contributors
~, optimize resources -~everage
"the corporate community likes the idea cfa City government that
thinks differently, like a business"
City of Charlotte, NC - City Manager, speaking of their strategy
"Things are getting far too complicated,
we need find ways see the real issues better, create a balance,
and make decisions smart and easier"
Art Frohwerk - Designing Success presentation
Notes / Comments