HomeMy WebLinkAboutCAP 2013-07-22 Item 2C - Final Acceptance - Tukwila Pool Roof By Bates RoofingTO:
FROM:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
Rick Still, Parks and Recreation Director
July 16, 2013
Tukwila Pool- Roof Project - City Project No. 11263003
Project Completion and Acceptance
ISSUE
Accept Contract as complete and authorize release of the retainage.
BACKGROUND
The City performed this contract through an Interlocal Agreement by the Tukwila Metropolitan
Park District to manage projects utilizing the City processes. On December 17, 2012 the City
entered into contract No 11263003 with Bates Roofing LLC of Tacoma, Washington for the
installation of a new Thermoplastic Membrane Roof, replacing of flashing and replacing the
gutter to downspout transitions. Work began on April 23, 2013 and was Substantially Complete
on May 8, 2013. One change order was issued to the amount of $3,255.20 on January 4, 2013
to include the optional bided price for the flashing to provide an additional five years warrantee.
A second change order was issued to reimburse the City for permit fees paid in order to get the
project started. The project was completed on time and on budget.
Contract Award Amount (without sales tax)
Change Order 1 - Flashing
Change Order 2 - Permit Deduction (Non - Taxable)
Retainage
SUBTOTAL
Sales Tax at 9.5%
TOTAL PAYMENT DUE
TOTAL w /tax & retainage
$73,744.80
$3,255.20
($2,433.96)
($3,728.30)
$74,566.04
$7,315.00
$78,152.74
$81,881.04
Retainage of $3,728.30 was held from the single payment of Bates Roofing LLC.
RECOMMENDATION
The Council is being asked to authorize formal acceptance of the project and release of the
retainage bond, subject to the standard claim and lien release procedures, for the contract with
Bates Roofing LLC in the amount of $81,881.04 and to consider this item on the Consent
agenda of the August 5, 2013 Regular Meeting.
ATTACHMENT
Notice of Completion
15
16
NOTICE OF C OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 602-605'377
Date:
Name & Address of Public Agency
City of Tukwila
6200 South Center Blvd.
Tukwila, WA 98188
UBI Number:
Department Use OnlY
Assigned to:
Date Assigned:
Notice is hereb iven relative to the completion of contract or project described below
Project Name
Tukwila Pool- Roof Project
Contract Number
12-165
Job Order Contracting
El Yes No
Description of Work Done/Include Jobsite Address(es)
Installing new thermoplastic membrane roof, replaced all flashing and replaced gutter down spout transitions.
4414 S. 144th St. Tukwila, WA 98188
Federally funded road transportation project? El Yes V No
Contractor's Name
Bate's Roofing LLC
Telephone Number
253'473'0675
Affidavit ID*
Contractor Address
PD BOX 9418. Tacoma, VVA084OQ
If Retainage is Bonded, List Surety's Name (or attach a copy)
Hentschell & Associates lnc- Western Surety Company
Surety Agent's Address
621 Pacific Ave Suite 400, Tacoma, WA 98042
Date Contract Awarded
December 17, 2012
Date Work Commenced
January 2, 2013
Date Work Completed
May 8, 2013
Date Work Accepted
Contract Amount
Additions (+)
Reductions ( )
Sub-Total
Amount of Sales Tax Paid at
9.5%
(If various rates apply, please sen a breakdown
� 73.744.80
�
3,255.20
�
2,433.96 /no='�^�^�\
74,566.04
$ 7,315.00
-
TOTAL � 81'881.04
n Qom., 4, , NOTE: These two totals must be equal
PD Buboo ��ruc
Please u tors and Sub-tiers Below:
Liquidated Dumugeo$
Amount Disbursed $
Amount Retained $
78,152.74
3,728.30
TOTAL $ 81,881.04
Subcontractor's Name:
UBI Number: (Required)
Affidavit ID*
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Continued on page 2
Please List all Subcontractors and Sub -tiers Below:
Subcontractor's Name:
UBI Number: (Required)
Affidavit ID*
Comments:
Contact Name: Diane Jaber
Email Address:
Title: Fiscal Specialist
Phone Number: 206- 433 -1871
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Affidavit ID* - Provide known ones at this time. No LNI release will be granted until all affidavits are completed.
Submitting Form: Please submit the completed form to all three agencies below. For a faster response, please submit by e -mail.
Washington State
it rola C Department of Revenue
Public Works Section
PO Box 47474
Olympia WA 98504 -7474
(360) 725-7588
FAX (360) 664 -4159
PWC@dor wa.gov
Washington State
Department of Labor and Industries
Contract Release
PO Box 44274
Olympia, WA 98504 -4272
(360) 902-5772
FAX (360) 902 -6897
ContractRelease@lni.wa.gov
For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call
Teletype (TTY) users may call (360) 705 -6718.
F215 -038 -000 07 -2012
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18
Washington State
Employment Security Department
Registration, Inquiry, Standards &
Coordination Unit
PO Box 9046
Olympia WA 98507 -9046
(360) 902 -9450
Fax (360) 902 -9287
publicworks@esd.wa.gov
1- 800 - 647 -7706.