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HomeMy WebLinkAbout2004-07-26 Committee of the Whole MinutesEXECUTIVE SESSION 6:30 p.m. Personnel Issue 15 minutes Pursuant to RCW 42.30.110(1)(x) 6:45 p.m. The Committee of Whole meeting was called to order and immediately recessed into Executive Session. 6:59 p.m. Executive session adjourned. CALL TO ORDER /PLEDGE OF ALLEGIANCE: COMMITTEE OF WHOLE MEETING 7:00 p.m. COUNCIL ATTENDANCE: TUKWILA CITY COUNCIL July 26, 2004 Tukwila City Hall Council Chambers MINUTES Calling the meeting to order at 7:00 p.m. was Jim Haggerton, Council President, who also led the Pledge of Allegiance. Present were Council President Jim Haggerton; and Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson and David Fenton. OFFICIALS: Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Viki Jessop, Director of Administrative Services; Steve Lancaster, Director of Community Development; Jim Morrow, Director of Public Works; Alan Doerschel, Director of Finance; and Kathy Stetson, Code Enforcement Officer. CITIZEN COMMENT /CORRESPONDENCE: None. SPECIAL ISSUES: a. A resolution exDandina the Deferred Compensation Proaram A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, TO EXPAND THE CITY'S CURRENT DEFERRED COMPENSATION PROGRAM AND CONFORM WITH CURRENT FEDERAL LAW AND INTERNAL REVENUE CODE TREASURY REGULATIONS Viki Jessop, Director of Administrative Services, spoke in consideration of additional deferred compensation plans for Tukwila adding ICMA and Security Benefit Group. These are not substitutes, but additions to the City's current plan. Ms. Jessop reviewed the proposed resolution with Council and noted financial issues with the plans will stay with the Finance Department, while administration of the plans will be carried out by Administrative Services staff. Noting review of this item at the July 19 Finance and Safety Committee meeting, Councilmember Hernandez spoke in favor of the proposed resolution. No other discussion was held. For action, consensus existed to forward this item to the August 2, 2004 Regular meeting. City of Tukwila City Council Committee of Whole Minutes b. An ordinance Iimitina Darkina on single- family, residential Drocerty. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING REGULATIONS FOR VEHICLE PARKING AND STORAGE ON PROPERTY DEVOTED TO SINGLE FAMILY RESIDENTIAL USE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Kathy Stetson, Code Enforcement Officer, presented the proposed ordinance to Council and reminded them the purpose is to regulate where automobiles may be parked on private residences. It applies (only) to single family residences with approved "uniform durable surfaces." If adopted, parking of automobiles will be prohibited on front yard lawns, as will RV's, boats and other such vehicles. Particulars regarding pavement, impervious surfaces and uniform durable surfaces were discussed. Beyond that, the Code Enforcement Officer shared photographs of various properties within Tukwila who would be in violation if the proposed ordinance was in effect. Questions were posed and Ms. Stetson and Steve Lancaster, Director of Community Development, provided answers. Councilmembers Linder, Carter, Duffie, Fenton and Robertson spoke in favor of the proposed ordinance as well as an educational period informing all residents. Council also spoke in favor of a 6 -month waiting ["grace period before enforcement begins. For action, consensus existed to forward this item to the August 2, 2004 Regular meeting. c. An ordinance regarding Traffic Concurrencv Standards AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2043, AS CODIFIED AT TMC 9.48.160, "CREDIT TO DEVELOPER," REGARDING TUKWILA'S TRAFFIC CONCURRENCY STANDARDS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Page 2 of 5 July 26, 2004 Councilmember Hernandez reported review and approval of the proposed ordinance at tonight's Finance and Safety Committee meeting. Jim Morrow, Public Works Director, encouraged all to review and approve the proposed ordinance. Recent legal challenges to the City's concurrency ordinance, specifically to the impact mitigation fee methodology, created a need for Tukwila to modify its ordinance and update the Mitigation Fee list. Credit to the developer (with this ordinance) could be granted for land dedication and improvement or construction toward system improvements that are part of the City's Capital Facilities Element and required by the City as a condition of approval. The proposed ordinance mirrors Washington State law. For action, consensus existed to forward this item to the August 2, 2004 Regular meeting. d. Budget Schedule /Planning Model Update Alan Doerschel, Finance Director, reported on the proposed 2005 budget schedule and planning model update. Attachments A and B of the Draft 2005 -2010 Financial Planning Model were presented. Besides the Tukwila Valley South project, there are no expenditures or revenue estimates for projects not completed. Revised capital project sheets and potential new revenue estimates (Westfield Mall expansion) will be submitted to Council as part of the proposed Budget /Planning Model documents. A proposed debt policy and Local Improvement District (LID) issues and options paper will be presented to the Finance and Safety Committee on August 2, 2004. City of Tukwila City Council Committee of Whole Minutes e. Strateav Mappina Budaet proposal and timeline Page 3 of 5 July 26, 2004 Although premature to speculate, additional revenues generated by the mall expansion and redevelopment of the J. C. Penney warehouse property may erase shortfalls in the Planning Model. It will not be easy, however, to preserve that revenue against rising capital needs and increased operating and maintenance costs. Mr. Doerschel noted Foster Golf Course will fall short of projected figures by $300,000 $350,000.00. At year's end, a General Fund loan may be necessary. The reason for the shortfall is a reduced number in played holes, the restaurant not opening and operating as early as planned, and construction costs. Increased revenues in the amount of 18% are forecasted in 2005 and a near record month is anticipated for July, 2004. Councilmember Robertson shared a self- created spreadsheet, which for all intents and purposes, appears to be a growth chart for medical and pension increases, with carryover from 2004, minus $900,000.00 for the proposed purchase of the Northfield Car Wash property. With two major projects at hand, the Councilmember stated there "is no wiggle room" for more projects and extra (unanticipated) work. He spoke out of concern with a "real limitation" relative to a 1% tax (only) on property taxes. Issues relative to streamlined sales tax and its potential impact on the City were discussed at length. Finally, Mr. Doerschel noted a target date of October 4, 2004 for presentation of the proposed budget to Council. He anticipated adoption of the 2005 budget at the December 13, 2004 City Council Regular meeting. Rob Larsen and Art Frohwerk, ClearPath, were present to continue discussions on the City's proposed project of Strategy and Strategy mapping. Talks on the issues began July 19, 2004. At issue this evening was how Council priorities fit into Strategy, project lists, timing, resources and the potential for a (second) community survey to learn what community members want from City government. Councilmembers requested "progress reports" along the way. With residential surveys costing between $20,000.00 and $60,000.00, they may take as long as three months to review for needs determination. Council noted they must revisit the City's vision, values and goals and use them as a starting point. Councilmember Robertson stated the City must be "values- and vision focused" as an organization to maximize results. Discussion moved in the direction of current projects versus proposed projects. Additional discussions centered on potential cost impacts of studies and surveys as well as timing for all matters involved. At issue with Councilmembers Fenton and Duffie is from "where" monies will come. Pressing on, Councilmember Carter noted Council must be united in what's important. She spoke of the need for Council to work well together and with direction. Council President Haggerton stated, "we, as a Council, are divided" on the issues and said Strategy is an on -going process that could help the situation. Strategy should originate internally, Mr. Haggerton stated, and be assisted by an "external helper" when a real need is present. He spoke against a second priorities meeting. In closing, he suggested the City fill the position of Economic Development Administrator, for assisting in this area and the area of developing a unified, strategic plan. ClearPath representatives care about Strategy becoming a lifestyle for the City. All their clients are asked if they are committed to carrying on the work after ClearPath is done. Typically, ClearPath leads the way the first year. After that, City staff takes the lead and ClearPath assists. Various additional information was sought by Councilmembers Robertson and Hernandez. Both would like to see copies of Renton's, Tacoma's and Bellevue's recent residential surveys. City of Tukwila City Council Committee of Whole Minutes Page 4 of 5 July 26, 2004 Councilmember Fenton stated a disconnect exists among Councilmembers which is preventing them from being as productive as they once were. For that reason, he spoke of participating in another priorities meeting to get back on track. He noted City staff has enough to do right now and has no extra time. With that being said, he spoke in favor of using ClearPath's expertise to get the ball rolling. Each counciimember spoke their mind and expressed their opinion regarding the issues at hand. Mr. Larsen told Council he is a consultant, yet views himself as an insider to the City as he did so much work with the economic development of the City. He has insight from the staff and the community. As a customer of this work, Mr. Larsen found the approach to be extremely powerful. Strategy work, he noted, will be very beneficial in City budgeting. Mr. Larsen said the City and ClearPath can determine how best to consider Strategy and a budget. He concluded by making his desire known to Council that of "making believers" out of each of them. For action, consensus existed to forward this item to the August 2, 2004 Regular meeting. REPORTS: a. Mayor Mayor Mullet recently met with representatives of the Sabey Corporation regarding a proposed project on the south side of 144 Street. More information will follow. b. City Council Councilmember Duffie participated in a Martin Luther King, Jr. parade over the weekend. Councilmember Hernandez attended this evening's Transportation Committee meeting. Council President Haggerton received a phone call from a community member who shared concern about speeding drivers on 160 Street. He also attended a (July 24) Senior softball tournament, sponsored by the Seattle Southside Tourism and Marketing staff, at Fort Dent Park. Councilmember Carter attended (last week) a Steering Committee meeting of the First Tier Suburbs Council. Councilmember Linder had no report. Councilmember Robertson reported the radar trailer on 160 Street should be re- positioned for more effective use. He reminded Council of an August 25 King County Library System meeting to discuss the ongoing Interlocal Agreement issue(s). Councilmember Fenton had no report. c. Staff Rhonda Berry had no report. d. City Attorney Shelley Kerslake was not present. City of Tukwila City Council Committee of Whole Minutes ADJOURN: e. Legislative Analyst Ji Haggerto ncil President ae.G iGC J I b Baker /CMC, Deputy City Clerk Date Minutes Signed: August 31, 2004. Page 5 of 5 July 26, 2004 Lucy Lauterbach reported the proposed (State) budget may not be passed (by the Legislature) for several months. Transportation issues may be hardest hit at that level some predict as much as one -half of all funding could be reduced. 10:12 p.m. HERNANDEZ MOVED; CARTER SECONDED; TO ADJOURN THE COMMITTEE OF WHOLE MEETING. The motion carried 7 -0.