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HomeMy WebLinkAbout2004-10-11 Committee of the Whole MinutesCALL TO ORDER/PLEDGE OF ALLEGIANCE: TUKWILA CITY COUNCIL October 11, 2004 7:00 p.m. Tukwila City Hall Council Chambers COMMITTEE OF WHOLE MEETING MINUTES Calling the meeting to order at 7:00 p.m. and leading the Flag Salute was Jim Haggerton, Council President. COUNCIL ATTENDANCE: Present were Council President Jim Haggerton; and Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson and David Fenton. OFFICIALS: Steven M. Mullet, Mayor; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Alan Doerschel, Director of Finance; Steve Lancaster, Director of Community Development; Jack Pace, Deputy Director of Community Development; Rebecca Fox and Minnie Dhaliwal, Senior Planners, Department of Community Development; and Jim Morrow, Director of Public Works. SPECIAL PRESENTATIONS: a. Proposed 2005 Budget Alan Doerschel, Finance Director Steven M. Mullet, Mayor, presented the Council with the Proposed 2005 Budget and Draft 2005 -2010 Financial Planning Model and Capital Improvement Program. With attempts to hold the budget growth to a 4% increase in the General Fund, the proposed budget actually contains an approximate 4.2% increase from that which was presented in 2004. The increases are due, in part, to increased retirement contributions for PERS and LEOFF personnel, healthcare coverage increases and critical, unmet service delivery issues. Mayor Mullet touched upon proposed personnel changes from that in 2004. The City has received an acceptance from an Economic Development Administrator and deleted the Assistant City Administrator position. The Personnel Analyst from Administrative Services has been moved to the Finance Department and is now called Safety /Risk Management Analyst. A new position of Senior Information Technology Specialist (a database administrator) is added to the Information Technology Division of the Administrative Services Department. A 3/4 —time Recreation Program Assistant (head lifeguard) has been added, and a Plans Examiner position (formerly unfunded) will be funded due to increased permit activity. A Service and Transportation Officer has been deleted from the Police Department. In turn, a contract for services will be let by the Municipal Court to provide security during hours of operation. The 1/2-time position of Urban Environmentalist will be opened and /or filled in November, 2004. Two new Maintenance Worker positions are added to the Street Maintenance crew. They will be solely responsible for litter control throughout the City. Finally, extra labor will be increased for Foster Golf Course maintenance in lieu of using contractors for minor course improvements. City of Tukwila Page 2 of 7 City Council Committee of Whole Minutes October 11, 2004 Alan Doerschel, Finance Director, noted the "big thing" in the CIP is larger numbers. While Southcenter Boulevard and South 178` Street costs are included, all monies reflected are not City monies. At this time, it is planned that Council review the two proposed documents over the next week and review them at perhaps 6 p.m. on Monday, October 18, 2004. To be prepared for that meeting, Mr. Doerschel invited Council to contact him directly with proposed edits, comments, suggestions and questions before the meeting of the 18` Councilmember Carter suggested inclusion of the "General Fund 2005 Budget Analysis by Type of Expenditure" on pages 1 to 3 as well as Attachments A B on the City's website once approved. These, she noted, provide the most accurate picture to the general public. Mr. Doerschel agreed and stated they would be included, as would the Mayor's budget once approved. CITIZEN COMMENT /CORRESPONDENCE: Joanne McManus, 5610 South 133' Street, Tukwila. asked Council to create a rule or policy that cellular telephones be banned from use when entering Council Chambers. Calling the cellular phones "disruptive," Ms. McManus noted that all too often they ring during meetings and people take the calls and talk while a meeting is taking place. Next, Ms. McManus asked Council to keep Fire and Police personnel in the forefront of their minds when reviewing and deliberating on the proposed budget for 2005. Increased numbers, in her mind, would improve response time to calls for service. Anna Bernhard. 14241 59 Avenue South, Tukwila, thanked the Mayor and Councilmember Robertson for their work on the newly proposed Interlocal Agreement between King County Library System and the City of Tukwila. Finally, Ms. Bernhard spoke of a small "drop box" at the intersection of 58` and 144"', for clothing and other charitable contributions. While the boxes are routinely emptied by charitable organizations, Mr. Bernhard is concerned that the boxes have become dumpsites for such things as mattresses, furniture, and other large items not suitable for the boxes. Mayor Mullet informed Ms. Bernhard that he and /or appropriate staff would look into the situation. SPECIAL ISSUES a. Comprehensive Plan deliberations Jack Pace, Deputy Director, Community Development; Rebecca Fox and Minnie Dhaliwal, Senior Planners, Department of Community Development Rebecca Fox, Senior Planner, addressed the Council. For deliberation, Ms. Fox suggested Council consider the two annual amendments submitted by private parties. Those include proposed amendments from the Segale Business Park and the Sabey Corporation. Public hearings for each of these issues were held, individually, on October 4, 2004. Minnie Dhaliwal, Senior Planner, introduced the Tukwila Valley South Comprehensive Plan amendments for deliberation. Page by page, Ms. Dhaliwal sought comments and addressed those comments and suggested edits. For Council consideration and review, Councilmember Carter presented a listing of proposed edits. Each of those was addressed individually. Edits were relative to the Planning Commission's recommendations in connection with the Vision, Vision Statement, Residential Areas, Implementation Strategy and Economic Development sections of the City's Comprehensive Plan. City of Tukwila Page 3 of 7 City Council Committee of Whole Minutes October 11, 2004 Completing the Tukwila Valley South amendments at 8:18 p.m., Council President Haggerton amended the order of agenda items to consider item 4(c) Sound Transit Lease Offer Duwamish Riverbend Hill at this time. Reconvening deliberations at 8:39 p.m., Council President Haggerton announced Council could continue deliberations. Review of the proposed edits continued line by line. Councilmembers Carter and Robertson presented their proposed edits and those were debated. Through the entire deliberation process, City staff noted necessary edits and will present such amendments to Council at the appropriate time for acceptance. Councilmember Robertson spoke of concern that the Master Plan will be a "huge, difficult to understand" document. Coupled with the sheer size of the associated Environmental Impact Statement (EIS), Steve Lancaster agreed the Master Plan will indeed be a large, complicated work plan, which will require Planning Commission review before going to full Council for approval. Before final adoption by the Council (of the approved amendments, changes and edits), Mr. Lancaster noted a "final public hearing" should be held on the modified document. The Growth Management Board suggests such a final hearing. 9:12 p.m. Council President Haggerton declared a 5- minute recess. 9:23 p.m. Council President Haggerton reconvened the meeting and deliberations began on the Sabey Corporation's request for rezone. Various options presented were deliberated and debated by Council. While many spoke in favor of the rezone, Councilmember Robertson spoke in opposition and in favor of denying the request. With a plethora of "what ifs" Council asked if they could approve the rezone and impose conditions with it. Mr. Lancaster reported that in 1996 or 1997, the State Legislature provided for a new mechanism to assist in what might otherwise be deemed a conditional re -zone that being a developer's agreement. Each Councilmember provided their opinion on the public hearing held last week and their thoughts on the subject. Issues discussed included buffers, lighting, fencing, trees, parking and security. Mr. Lancaster verified a developer's agreement carries with the land in instances of sales and leases. Additionally, he reported such agreements exist until the City agrees to amend or terminate the agreement. Through much deliberation, consensus existed for staff to initiate and enter into a developer's agreement. In the end, Mr. Lancaster reiterated that Council appears in favor of changing the zoning to MIC /L (Option #4) with conditions that there be no access onto 34 and 2) larger trees /buffers are required on the south end of the site in question. No consensus existed for conditions of "parking stalls only" and "increased height on the south barrier." Such a proposal will be drawn up in the form of a developer's agreement and will come back to the Council in approximately two weeks. That agreement will be part of the final package presented to Council for adoption. b. Surface Water Comprehensive Plan Councilmember Carter reported twice reviewing this item at Utilities Committee meetings. Proposed edits were made and the item has awaited Council review due to Sound Transit related items. Before the Council at this meeting are a proposed Surface Water Management ordinance and Comprehensive Surface Water Management Plan. City of Tukwila Page 4 of 7 City Council Committee of Whole Minutes October 11, 2004 Ryan Larson, Senior Engineer, Public Works, noted several things have changed since 1993, when the City's (current) Surface Water Management ordinance and Comprehensive Surface Water Management Plan were adopted. Such changes include: Application to the Washington State Department of Ecology for a Phase II National Pollutant Discharge Elimination System (NPDES) permit Completion of the new Comprehensive Surface Water Management plan; and -A new requirement by the Growth Management Act, that all Cities are required to adopt one surface water standard. The Comprehensive Surface Water Management Plan (the Plan) is the basis for the surface water element of the Comprehensive Land Use Plan and Surface Water Management ordinance. Discussing the documents separately, for clarity, Mr. Larson explained first the contents of the 21 -page Comprehensive Surface Water Management Plan, as well as its five appendices. The City's consultant (CH2Mhill) assessed the City's current conditions, as well as anticipated changes to the current plan, and was commissioned to assist the City in planning where it "needs to go." With that commission, the Plan was created. Introducing the proposed ordinance, Mr. Larson noted it adopts the 2003 Comprehensive Surface Water Management Plan and ensures the City's compliance with regulations relative to the Growth Management Act, the Clean Water Act, the NPDES, and the Endangered Species Act. Council discussed contents of the proposed ordinance including "inlet marking," responsibilities given to the Director of Public Works, and the appeals process for this portion of the Tukwila Municipal Code. Mr. Larson assured Councilmembers that the City Attorney would approve questions of concern regarding those issues before the ordinance is presented for adoption on October 18, 2004, if it was the will of the Council. For action /consideration, consensus existed to forward this item to the October 18, 2004 Regular meeting. c. Sound Transit Lease Offer Duwamish Riverbend Hill Councilmember Pamela Linder reported review of this item at the September 28 Community Affairs and Parks Committee meeting. Committee members were in favor of the proposed action. Bruce Fletcher, Director of Parks and Recreation, explained the proposed land /lease offer (from Sound Transit) is for "the flat area of the Duwamish Riverbend Hill property" for a construction staging area. Based on a fair market appraisal value, Sound Transit has offered the City $233,800.00 for 24 months. Any time beyond the first 24 months would result in the receipt of $9,742.00 per month. If approved by the City Council, funds received would be used for park development at the staging area once Sound Transit officials vacate the 141,060 square foot piece of land. Costs to erect the park are estimated between $500,000 and $600,000. Anticipated receipt of "lease monies" is slated at $233,800.00. The shortfall of monies to build the park would be obtained through grant funding. To date, the Tukwila Parks Commission, Cascade Land Conservancy and members of the Riverbend Hill support group are in support of the lease offer. City staff is also in favor of the proposed lease. Jim Haggerton, Council President, noted the amount to be paid if the lease extends beyond 24 months is the same as than that to be paid during the initial 24 months. Noting that lease amounts normally increase, he asked for an explanation. Mr. Fletcher noted that, if required, an appraiser could be brought back (at the expense of Sound Transit) to determine the market rate and whether or not it would indeed increase after the initial period. City of Tukwila Page 5 of 7 City Council Committee of Whole Minutes October 11, 2004 Details have yet to be worked out by staff, including a "final termination date" on the lease, hiring of an independent real estate appraiser to determine the fair market value of the land, allowing volunteers and City staff access to the site during the entire duration of the lease agreement and allowing City officials to approve all construction materials delivered to and stored at the site. For action /consideration, Council consensus existed to allow staff to continue working on this issue, and if ready, to bring it to the October 18, 2004 Regular meeting. If details are not complete, the item may be placed on a subsequent Regular meeting agenda. d. lkawa Park impacts from proposed 1 -405 widening project Considered (at 8:20 p.m.) at the conclusion of the first portion of the Comprehensive Plan amendments, Pamela Linder introduced this item, which was first brought to the Community Affairs and Parks Committee. The committee is in favor of the preferred alignment and the recommendation to move the additions to the north, rather than the south side of Interstate 405. Mitigation efforts could involve widening the park or using the whole south lawn for the park. Those efforts, though, will not be considered until such time as plans become more "real" and "feasible." Ross Fenton, Senior Engineer, Washington State Department of Transportation, provided a brief history and overview of the potential impacts of Ikawa Park in connection with the 1 -405 widening project. Mr. Fenton noted completion of an "environmental document" four years ago, which was prepared in connection with improving congestion on 1 -405. Also completed was a master plan. From that plan, two additional lanes were recommended in both directions of 1 -405. Estimated costs were $10.8 billion and were not available. Additional history and notes were given relative to other options for improving 1 -405 through the City of Tukwila city limits. The most preferred (and affordable) option is to widen 1 -405 "to the left" (North). This site is approved by the State of Washington. The proposed alignment minimizes impacts to Tukwila Parkway and nearby businesses. It will, however, impact Ikawa Park and a portion of Southcenter Boulevard. Southcenter Boulevard would move to the north and onto City Hall boundaries (property) lkawa Park; and, the park must be mitigated and improved. Potential mitigation efforts to the park were discussed, yet not decided. Of importance at this meeting, is for the State to determine whether or not the City is willing to prepare related correspondence in favor of the project. Consensus existed for the Mayor to sign correspondence to the State of Washington showing the City's willingness to work with the State on the preferred route of alignment and required mitigation efforts to Ikawa Park and other City -owned property. e. An ordinance regulating motorized scooters. EPAMDs, and pocket bikes Councilmember David Fenton re- introduced the proposed ordinance to Council and announced the record of its review by Council committee. He recognized Lucy Lauterbach's efforts and large amount of time spent on the ordinance and noted the Finance and Safety Committee is in favor of the proposed ordinance. Council discussed the draft document before them and spoke of pocket bikes and where they are /are not allowed (according to Washington State law). Various definitions were discussed and notes for potential changes were made (for the final document). Also discussed was the real need to leave issues of "towing" pedestrians (by scooter operators) in the body of the proposed ordinance. For action /consideration, consensus existed to forward the proposed ordinance to the October 18, 2004 Regular meeting. City of Tukwila Page 6 of 7 City Council Committee of Whole Minutes October 11, 2004 REPORTS: a. Mayor Mayor Mullet reported City efforts are underway to develop "lateral" lists for Police and Fire personnel. Noting the amount of time it takes to establish such lists, he also reported the importance of "staying ahead" of employee shortages. b. Citv Council Councilmember Duffie asked if Phil Lyons, Firefighter, had returned to work. Mayor Mullet explained Mr. Lyons was still on paid administrative leave. Next, Mr. Duffie spoke highly of the October 6, 2004 Tukwila Hill Community meeting. He praised the efforts of Council President Haggerton and Lucy Lauterbach in organizing the meeting. Councilmember Hernandez thanked Joe Duffie for hosting the October 6 Tukwila Hill Community meeting at Tukwila Elementary School. Many community members came to make inquiries of the Council. Next, Ms. Hernandez reported attendance to the October 7 Equity and Diversity Commission meeting, the October 8 Chamber of Commerce meeting and finally, this evening's Transportation Committee meeting. Council President Haggerton announced Chief Haines' retirement party is October 29, 2004 at 2 p.m. On October 18, 2004, Council will have a special presentation to include a resolution (signed by Mayor and Council) and a reception in honor of the Chief. Councilmember Carter attended a subcommittee meeting (last week) of the AWC Streamlined Sales Tax Committee. As the Committee quickly came to an impasse, no additional meetings are scheduled. Ms. Carter also met with the AWC Legislative Committee for an entire day last week. Finally, the Councilmember reported attendance to the Tukwila Hill Community meeting on October 6. Councilmember Linder attended an October 6 Southwest King County Economic Development Initiative Executive Committee meeting. That same night, she attended the Tukwila Hill Community meeting. Councilmember Robertson had no report. Councilmember Fenton, at the invitation of Keith Haines, will represent the City at an upcoming two -day symposium on gun violence. b. Staff Rhonda Berry was not present. c. City Attorney Shelley Kerslake was not present. d. Legislative Analyst Lucy Lauterbach had no report. MISCELLANEOUS: In connection with a recently filed injuction /lawsuit by the Tukwila School District, Councilmember Carter sought to receive copies of the City's response. City of Tukwila Page 7 of 7 City Council Committee of Whole Minutes October 11, 2004 ADJOURN 10:54 p.m. Jim Haggerton declared the meeting adjourned. m Haggeyt''9J Council President Date Minutes Signed: 10- 21 -04. r Y Robert H. Baker, CMC, City Clerk