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HomeMy WebLinkAbout2004-11-01 Regular MinutesCALL TO ORDER/PLEDGE OF ALLEGIANCE: Calling the meeting to order at 7:01 p.m. and leading the audience in the Pledge of Allegiance was Steven M. Mullet, Mayor. ROLL CALL: Calling the roll of Council was Bob Baker, Deputy City Clerk. Present were Jim Haggerton, Council President; and Joe Duffie, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson and Dave Fenton, Councilmembers. LINDER MOVED; CARTER SECONDED; TO CHANGE CONSIDERATION OF ITEMS A AND B, UNDER THE HEADING OF SPECIAL PRESENTATION. The motion carried 7 -0. OFFICIALS: SPECIAL PRESENTATIONS: TUKWILA CITY COUNCIL November 1, 2004 7:00 p.m. Tukwila City Hall Council Chambers REGULAR MEETING MINUTES Steven M. Mullet, Mayor; Rhonda Berry, City Administrator; Peter Beckwith, Assistant City Attorney; Alan Doerschel, Finance Director; Steve Lancaster Jack Pace, Director Deputy Director, Community Development; Jim Morrow, Public Works Director; David Haynes, Acting Police Chief; Kimberly Walden and Darlene Heskett, Judge and Administrator, Municipal Court; Lucy Lauterbach, Legislative Analyst; Carol Lumb, Senior Planner; and Bob Baker, Deputy City Clerk. a. Southwest Kina County Economic Development Initiative Jack Pace Jack Pace, Deputy Director of Community Development, introduced Martin Decker. A Senior Economic Development Coordinator with the Southwest King County Economic Development Initiative, Mr. Decker has enjoyed developing a strategy focus on the economic development potential of Southwest King County. That focus is an effort to increase full -time, permanent employment opportunities and household incomes through enhancing the area business and investment climate. The cooperative sub regional economic development effort involves the cities of Burien, Des Moines, Normandy Park and Tukwila. As a result of the Initiative, a very successful program has been developed and implemented the Washington Small Business Development Centers (SBDC). Providing technical assistance to that program is Zev Seagull. Mr. Seagull distributed a brochure on the SBDC program, Funding sources for the program were identified and include Washington State Office of Community Trade and Economic Development, private sector organizations, and the U. S. Small Business Administration. Also making the program successful are public partners such as the City of Tukwila. Currently serving 40 clients, Mr. Seagull gave (true -to -life) instances /situations where the SBDC has been able to help create and /or save jobs right here in Tukwila (as well as within the other cities previously mentioned). Alison Clark, Export Promotions Coordinator, SBDC, stated international trade is vitally important to King County and its sub -area regions. She reported 100+ participants were involved with a February, 2004 Export Promotion Symposium. There, the SBDC was successful in demystifying the export process and providing resources for one -on -one counseling and more to provide business management and technical assistance, training and research to small business owners and managers to improve profitability and stimulate economic growth. City of Tukwila Page 2 of 8 City Council Regular Meeting Minutes November 1, 2004 b. Update Council Chambers Jim Morrow. Reviewing page 5 of the packet,. Jim Morrow, Public Works Director, shared the components of construction, costs, furniture and facets involved with improving the overall condition of Council Chambers as well as the audio /visual components. The Director also provided a conceptual layout as it exists today. A total cost, including contingency, is approximately $452,683.00. Design costs have escalated with the advent of at least 12 user group meetings and bringing in the consultant every time it changes. For this reason, Mr. Morrow asked that design costs be frozen in terms of dollars. Addressing the issue of the request to eliminate gooseneck microphones, Mr. Morrow reported they can be replaced with wireless (lapel) microphones at no additional costs. Discussion centered on the City's "Bulletin Board /Information Channel." Its function and purpose were described by staff; and to the chagrin of Council, a yearly maintenance fee is associated with the use of the channel. For that reason, ROBERTSON MOVED TO ELIMINATE THE CITY INFORMATION CHANNEL ($56,637.00) FROM THE SCHEDULE. The motion carried 7 -0. The issue of goosenecked microphones was raised once more. Ms. Hernandez spoke in favor of having "adequate audio control of my voice" so that all might hear her. Judge Walden attended the last user group meeting and spoke in favor of eliminating the goosenecked microphones as they must constantly be moved before and after meetings. This gives rise to potential damage. Based on this, FENTON MOVED; DUFFIE SECONDED; TO CHOOSE WIRELESS MICROPHONES OVER GOOSENECKED MICROPHONES. The motion carried 7 -0. Finally, Mr. Morrow asked, "Shall the Council have flat panel monitors at their spots at the dais or laptop computers Monitors alone will have no computer -like abilities. They would be for viewing of presentations only. As it relates to laptops, they will serve a different purpose. We are talking one laptop for each Councilmember and one each for two administrative staff members. Mayor Mullet noted the City of Federal Way only had monitors added to their new Council Chambers. The City Clerk got a computer and that was the only person to receive a computer. As it relates to ethics related issues, Mary Miotke suggested individual laptops. That suggestion opened discussions for the potential of having personal and /or City property obtained via subpoena in order to access contents of hard drives. It was stated the idea for laptops may be more appropriate at a later time. Whether or not we have them has nothing to do with our upgrade. Flat panel (computer) monitors were not wanted either. With that, DUFFIE MOVED; CARTER SECONDED; TO NOT INCLUDE LAPTOPS IN THE COUNCIL CHAMBERS UPGRADE /REMODEL PROJECT. The motion carried 6 -1, with Councilmember Robertson voting NO. Jim Morrow will re -work financials for the cost of the upgrade. Council does not want design costs to rise any further. Judge Walden said the end lips on the dais are not to be removable. Fold up tables on the dais ends are to be installed for defendants to sign paperwork. They will be noticeable. The AudioNisual (AV) rack will be built. And a longer table, housing the AN equipment and folding tables, will be built as well. Mr. Morrow noted staff would have to "go back" and re- sketch the proposed table and dais end units and finalize plans. If we change our minds, design costs could go up. City Council didn't need to see a final drawing. COMPLETE CONSENSUS EXISTED AND ALL ARE IN FAVOR OF THE DESIGN AS NOW DISCUSSED AND RE- DESIGNED. City of Tukwila Page 3 of 8 City Council Regular Meeting Minutes November 1, 2004 CITIZEN COMMENT /CORRESPONDENCE: None. CONSENT AGENDA: a. Approval of minutes 09- 20 -04, 10 -04 -04 10 -18 -04 Regular meetings; and 10 -18 -04 Special meeting b. Approval of Vouchers, #311234 311556, in the amount of $1,307,676.09 c. Accept as complete the 2004 Overlay Program with Watson Asphalt Paving Co., Inc.; authorize release of retainage, subject to the standard claim and lien release process (final cost of project $762,473.38, including retainage) DUFFIE MOVED; HERNANDEZ SECONDED; TO APPROVE THE CONSENT AGENDA AS SUBMITTED. The motion carried 7 -0. PUBLIC HEARING: 8:02 p.m. An ordinance modifying the City's standards for cargo containers in zones and amending the appeal process regarding placement of carao containers AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1989 §9, AS CODIFIED AT TUKWILA MUNICIPAL CODE (TMC) 8.50.060, INCREASING THE MAXIMUM PERMITTED LENGTH OF CARGO CONTAINERS TO 40 FEET; AMENDING ORDINANCE NOS. 1768 §2 (PART), 1796 §3 (PART), 1847 §2, 1857 §7, AND 2005 §20, AS CODIFIED AT TMC 18.104.010,; ALLOWING THE HEARING EXAMINER TO HEAR APPEALS REGARDING PLACEMENT OF CARGO CONTAINERS, CLASSIFIED AS A TYPE II DECISION; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Brandon Miles, Assistant Planner, noted this was last discussed on June 28, 2004. He also provided a history of the subject. In reviewing the TMC, staff realizes some need for 40 -foot containers as it's a predominant size. Finding containers smaller than that is not easy. Next, the person to hear the appeal is under consideration. Staff is in favor and an ordinance is proposed to suggest a hearing examiner hear the appeals of these issues. Mr. Miles fielded questions from Council. Mr. Haggerton also responded to questions as they related to single family residences. 8:08 p.m. Mayor Mullet opened the public hearing. No comments. 8:09 p.m. Mayor Mullet closed the public hearing. FENTON MOVED; LINDER SECONDED; TO READ THE PROPOSED ORDINANCE BY TITLE ONLY. The motion carried 7 -0. Peter Beckwith, Assistant City Attorney, introduced himself and read the title of the proposed ordinance. FENTON MOVED; DUFFIE SECONDED; TO ADOPT THE PROPOSED ORDINANCE AS READ. The motion carried 7 -0. ADOPTED ORDINANCE #2066 City of Tukwila Page 4 of 8 City Council Regular Meeting Minutes November 1, 2004 UNFINISHED BUSINESS: a. Authorize Mayor to sign an amendment to Contract #96- 110(a) with Kirshenbaum and Goss, Inc., FENTON MOVED; HERNANDEZ SECONDED; TO AUTHORIZE MAYOR TO SIGN AN AMENDMENT TO CONTRACT 96- 110(a) WITH KIRSHENBAUM AND GOSS, INC.* Caseload limits were discussed. Information was reviewed by Council at the October 25 COW meeting. *The motion carried 7 -0. b. An ordinance establishing a process for attaching tax liens and recovering costs to recoup abatement costs ADOPTED ORDINANCE #2067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, IMPLEMENTING THE PROVISIONS OF RCW CHAPTER 35.80, WHICH ENABLE THE CITY TO ORDER THE REPAIR OR DEMOLITION OF DANGEROUS OR SUBSTANDARD STRUCTURES, AND ASSESS THE COST OF ANY ACTION TAKEN AGAINST THE SUBJECT PROPERTY AS A TAX LIEN; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE FENTON MOVED; DUFFIE SECONDED; TO READ THE PROPOSED ORDINANCE BY TITLE ONLY. The motion carried 7 -0. Peter Beckwith, Assistant City Attorney, read the title of the proposed ordinance. FENTON MOVED; DUFFIE SECONDED; TO ADOPT THE PROPOSED ORDINANCE AS READ. The motion carried 7 -0. c. A resolution committing to initiate an annexation process in coniunction with Tukwila Valley South annexation. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, COMMITTING TO INITIATE AN ANNEXATION PROCESS FOR A CERTAIN UNINCORPORATED ISLAND OF TERRITORY AFTER SUCH ISLAND BECOMES CONTIGUOUS TO THE CITY. LINDER MOVED; FENTON SECONDED; TO READ THE PROPOSED RESOLUTION BY TITLE ONLY. The motion carried 7 -0. Peter Beckwith, Assistant City Attorney, read the title of the proposed resolution. LINDER MOVED; DUFFIE SECONDED; TO ACCEPT THE PROPOSED RESOLUTION AS READ. The motion carried 7 -0. APPROVED RESOLUTION #1561 d. Authorize Mayor to sign a supplement to Contract #03- 069(a) with ECONorthwest for services related to the Tukwila Urban Center LINDER MOVED; CARTER SECONDED; TO AUTHORIZE THE MAYOR TO SIGN A SUPPLEMENT TO CONTRACT #03- 069(A) WITH ECONORTHWEST FOR SERVICES RELATED TO TUKWILA URBAN CENTER. The motion carried 7 -0. City of Tukwila Page 5 of 8 City Council Regular Meeting Minutes November 1, 2004 e. Authorize Mayor to sign an Interlocal Agreement with King County Rural Library District for library services. Lucy Lauterbach, Legislative Analyst, led the discussion wherein Council expressed interest in receiving a letter of agreement from the Library Advisory Board with respect to the newly proposed Interlocal agreement between the City and KCLS. While such a letter was not received, a copy of the agreement was, and the provisions were acknowledged. The Chair of the Tukwila Library Advisory Board offered his support for the proposed Interlocal Agreement. Dwayne Trayner sought clarification to the proposed ILA and was reminded by those present that the real "test" over the next two years is to get the community members to use the library on a regular basis. The City has to use the library to a level which justifies the cost of running the library. Data will be kept and boardmembers will meet with Tukwila Board members twice a year. We will advertise the library in The Hazelnut. We have two years to get the usage back up. Discussion then centered on what was currently being done to bring in additional books for adults and more computers for all users, etc. Mayor Mullet noted the KCLS Board really did "care about the City" and believes City staff and KCLS staff have found "common ground" from which to work on future issues. ROBERTSON MOVED; FENTON SECONDED; TO AUTHORIZE MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH KCLS* Ms. Lauterbach informed Council the Tukwila Library Advisory Board had reviewed the proposed agreement and had no objections to it. They recommended the Council enter into the newly proposed agreement. The issue had been widely publicized and no citizens appeared to express objection to the Interlocal Agreement. *Vote Six yes; with Councilmember Duffie voting NO. f. Proposed amendments to the "Natural Environment" chapter of the Tukwila Comprehensive Plan, and revisions to the "Sensitive Areas Ordinance" Steve Lancaster, Community Development Director, resumed review of the issue. Providing an historical review of the sensitive areas ordinance and the proposed schedule for the upcoming meetings, Mr. Lancaster noted the Council may consider a special meeting to review "big issues" on November 23. Council agreed to set the meeting. Should any agenda lighten up to accommodate this topic, it should be added. With that, a TENTATIVE MEETING WAS SET FOR NOVEMBER 23, 2004, 6:30 P.M. TO REVIEW PROPOSED ORDINANCE AND RELATED ITEMS. Dinner will be provided. Carol Lumb, Senior Planner, began review of the SAO issue on page 40. Discussions centered on items such as degraded wetlands; watercourse crossings to accommodate fish crossings; areas of potential geologic instability and their uses, exemptions, alterations and mitigation. Added was a new area on abandoned mine areas. It's been in the TMC in the past, yet is now being broken out. Review concluded on page 77 at the end of Tab D. Pam Carter has questions on Tab E Definitions. Those were considered. She asked staff to do a word search on Wetland Edge and Wetland Regulated. Liquefaction is covered under International Building Code, not this code. Steve Lancaster said such a note would be made within this document so that all may know. No other questions regarding definitions took place. Ms. Lumb is to return next week to review them with Council. Council said they'd review the definitions and if they find anything, they'd let her know. That way, there is no reason to return with a review. City of Tukwila Page 6 of 8 City Council Regular Meeting Minutes November 1, 2004 9:55 p.m. Meeting recessed. g. Continuation of Review Proposed 2005 Budget 10:00 p.m. Meeting reconvened. Alan Doerschel, Finance Director, reviewed the upcoming meeting agendas to determine a valid schedule of budgets for review. With Acting Police Chief Dave Haynes present to answer Council inquiries, Mr. Doerschel led the Council through the various pages of the Proposed 2005 Police budget. Covered were pages 81 -96. Questions and answers were presented along with the way. Mr. Doerschel next reviewed "Revenues" on pages 1 21 of the Proposed 2005 Budget. Further, the issue of Council Goals for 2005 was raised. For consideration, Councilmember Fenton suggested scheduling a team building retreat. Many spoke with hesitation about the idea, as well as the possibility it could have of "over- shadowing" the annual retreat. With that in mind, it was suggested an AWC facilitator be brought in to conduct a Financial Planning Workshop in 2005. This spurred debate from those around the table. Several points were made. First, to dispel any myth, the AWC course is not about micro managing staff, it's about how to set policy. Second, no one should be "forced" to attend the session if they've previously attended. Another point was the need to actually implement what we learn. Cost for the AWC facilitator(s) is approximately $700 per day. In the end, CONSENSUS EXISTED TO SPONSOR AN AWC FACILITATOR LED WORKSHOP ON FINANCE PLANNING IN 2005. And, with very brief discussion, CONSENSUS EXISTED TO ADD A COUNCIL GOAL FOR 2005 TO BEGIN CONSIDERING NECESSARY PREPARATIONS FOR THE 2008 CENTENNIAL CELEBRATION. 10:50 p.m. Discussion ended at the end of page 27. NEW BUSINESS: a. A resolution ordering cancellation of past -due accounts receivable and returned check write -offs A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ORDERING THE CANCELLATION OF PAST DUE ACCOUNTS RECEIVABLE AND RETURNED CHECK WRITE -OFFS. FENTON MOVED; LINDER SECONDED; TO READ THE PROPOSED RESOLUTION BY TITLE ONLY. The motion carried 7 -0. Peter Beckwith, Assistant City Attorney, read the title of the proposed resolution. FENTON MOVED; DUFFIE SECONDED; TO ACCEPT THE PROPOSED RESOLUTION AS READ. The motion carried 7 -0. APPROVED RESOLUTION #1562 b. A resolution ordering the cancellation of outstanding court/treasurer's checks and gift certificates City of Tukwila Page 7 of 8 City Council Regular Meeting Minutes November 1, 2004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ORDERING THE CANCELLATION OF OUTSTANDING MUNICIPAL COURT TREASURER'S CHECKS AND GIFT CERTIFICATES. FENTON MOVED; CARTER SECONDED; TO READ THE PROPOSED RESOLUTION BY TITLE ONLY. The motion carried 7 -0. Peter Beckwith, Assistant City Attorney, read the title of the proposed resolution. FENTON MOVED; CARTER SECONDED; TO ACCEPT THE PROPOSED RESOLUTION AS READ. The motion carried 7 -0. APPROVED RESOLUTION #1563 REPORTS: a. Mayor Mayor Mullet had none. b. City Council Joe Duffie attended Chief Haines' retirement party. Joan Hernandez attended the October 25 Transportation Committee meeting; the October 26 Volunteer Appreciation Banquet and the October 29 retirement party for Chief Haines. Finally, Ms. Hernandez reported attendance to this evening's Finance and Safety Committee meeting. Jim Haggerton attended Chief' Haines' retirement party and recent CWA and Utilities Committee meetings. Pam Carter attended the October 27 AWC Regional meeting; and the October 28 meeting with the Washington State Department of Revenue Director. Pamela Linder attended last week's Community Affairs and Parks Committee meeting; the 5th Annual Backyard Wildlife Habitat Fair; the Highway 99 Action Committee Cleanup effort. She presented a lengthy report on clean -up efforts conducted on behalf of the Highway 99 Action Committee. Dennis Robertson attended a WRIA 9 meeting in Kent today. 11:07 p.m. ROBERTSON MOVED; CARTER SECONDED; TO EXTEND BY ANOTHER 10 MINUTES; The motion carried 7 -0. Dave Fenton talked about tonight's Committee meeting. The King County Animal Control Manager came in to address them. The Finance and Safety Committee will suggest elimination of "extra" program hours /costs. The Manager's hands are tied especially because he's dealing with a guild contract and shift errors. A major issue is with the errors contained within the Department's quarterly reports (submitted to Tukwila). Councilmembers and staff talked about the potential of sharing officers from local jurisdictions and /or enhancing their programs and allowing them to work in our jurisdictions. Consideration will be given to the subject. c. City Administrator Rhonda Berry reported the City spent 64 hours of staff time picking up litter last week. This was paid out of extra labor. City of Tukwila Page 8 of 8 City Council Regular Meeting Minutes November 1, 2004 d. City Attorney Peter Beckwith had no report. e. Legislative Analyst Lucy Lauterbach had no report. ADJOURNMENT: 11:13 p.m. FENTON MOVED; HAGGERTON SECONDED; TO ADJOURN. The motion carried 7 -0. 1 c Steven M. Mullet, Mayor Date Minutes Approved December 6, 2004 t Robert H. Baker, CMC, Deputy City Clerk