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HomeMy WebLinkAbout2004-12-06 Regular MinutesCALL TO ORDER /PLEDGE OF ALLEGIANCE: REGULAR MEETING MINUTES ROLL CALL: TUKWILA CITY COUNCIL Council Chambers City Hall December 6, 2004 7:00 p.m. Mayor Steve Mullet called the Regular Meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. Bob Baker, Deputy City Clerk, called the roll of Council. Present were Council President Jim Haggerton; and Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Pamela Linder, Dennis Robertson and David Fenton. OFFICIALS: Rhonda Berry, City Administrator; Shelley Kerslake, City Attorney; Lucy Lauterbach, Council Analyst; Bob Baker, Deputy City Clerk; Jim Morrow, Public Works Director; Al Spencer, Operations Manager, Public Works; Jack Pace, Deputy Director, Community Development; Carol Lumb, Senior Planner, Community Development; Mike Cusick, Senior Engineer (Water /Sewer), Public Works Department; Alan Doerschel and Kevin Fuhrer, Finance Directors; and David Haynes, Acting Chief Police. LINDER MOVED; HERNANDEZ SECONDED; TO AMEND THE AGENDA BY SWITCHING NEW BUSINESS ITEMS D AND E. The motion carried 7 -0. INTRODUCTION OF NEW EMPLOYEES: Tanya Taylor Al Spencer, Internal Operations Manager, Public Works, introduced Tanya Taylor. A native of Tucson, Arizona, Ms. Taylor and her family are Tukwila residents. Sandra Whiting Jack Pace, Deputy Director of Community Development, introduced Sandra Whiting. Specializing in Wetland Management, Ms. Whiting is a one -half time employee for the City, and is also a consultant. Allen Johannessen Mr. Pace also introduced Allen Johannessen. Working in the construction field for over 35 years, Mr. Johannessen has also amassed experience in the building and planning arenas. Mr. Johannessen is also a Tukwila resident. CITIZEN COMMENT /CORRESPONDENCE: None. CONSENT AGENDA: Administrative Support Fleet Facilities Services. Public Works Urban Environmentalist, Department of Community Development Plans Examiner, Department of Community Development a. Approval of Minutes November 1, 2004 (Rea.) and November 22, 2004 (Spe.) b. Approval of Vouchers #312076 312305, in the amount of $491,486.23 c. Accept as complete the South 180 Street project with Wilder Construction Co.: authorize release of retainaae, subject to the standard claim and lien release procedures (Final cost of proiect: $16,306,697.76) DUFFIE MOVED; HERNANDEZ SECONDED; APPROVAL OF THE CONSENT AGENDA AS PRESENTED. The motion carried 7 -0. City of Tukwila Page 2 of 7 City Council Regular Meeting Minutes December 6, 2004 BID AWARDS: Discussion: a. Award bid for installation of street trees on Tukwila International Boulevard Phase I to Buckley Nursery Company, Inc.. in the amount of $90,230.02, includina Washinaton State Sales Tax. Councilmember Hernandez reported review of this item at the November 22 Transportation Committee meeting. She reminded the Council that the City now maintains that portion of the highway named, and is therefore able to add street trees. Sufficient funds exist and the trees will be planted in tree pits constructed in Phase I construction (which also includes a drip irrigation system). HERNANDEZ MOVED; DUFFIE SECONDED; TO AWARD A BID TO BUCKLEY NURSERY COMPANY, INC., IN THE AMOUNT OF $90,230.02, INCLUDING WASHINGTON STATE SALES TAX, FOR THE INSTALLATION OF STREET TREES ON TUKWILA INTERNATIONAL BOULEVARD.* Jim Morrow, Public Works Director, fielded questions from Council. Coming from the Small Works Roster, the Call for Bids (project) received two responses. A total of 150 Norway Maples and Incense Cedars will be planted in January, 2005. *The motion carried 7 -0. b. Award bid for installation of mid -block crosswalks on Tukwila International Boulevard Phase I to Totem Electric of Tacoma, Inc., in the amount of $115,436.80. Also at the November 22 Transportation Committee meeting, Mr. Morrow reported the Committee asked for a drawing which shows the locations of the proposed crosswalks. Said drawing was presented to Council at this meeting. Locations cited include one near KFC /Taco Bell and one near the Northfield Car Wash site. Also coming from the Small Works Roster, this Call for Bids (project) received three responses. Mid -block crosswalks with in- pavement pedestrian push- button activated lights were removed from the primary Phase I bid documents. With currently existing funds, the project bids came in within budget and with adequate contingency. Fielding questions from the Council, Mr. Morrow confirmed the State would not allow the City to include more than two crosswalks when presenting preliminary drawings. Additionally, he noted City staff observed where bus stops are located in comparison to those locations where people crossed and noted the two proposed sites as most logical. HERNANDEZ MOVED; DUFFIE SECONDED; TO AWARD A BID TO TOTEM ELECTRIC OF TACOMA, INC., IN THE AMOUNT OF $115,436.80, FOR THE INSTALLATION OF TWO MID -BLOCK CROSSWALKS ON TUKWILA INTERNATIONAL BOULEVARD. The motion carried 7 -0. PUBLIC HEARING: Reauest for vacation of a portion of Maule Avenue South from South 143r Place to South 143r Street (Petitioner: John C. Radovich). 7:20 p.m. Mayor Mullet opened the public hearing. Mr. Morrow reported this to be the last section of Maule Avenue South to be vacated. John Radovich, Petitioner, seeks to vacate Maule Avenue from southerly margin of South 143 Place to northerly margin of South 143 Street. The location proposed to be vacated will be traded to John Radovich for a 20 -foot- City of Tukwila Page 3 of 7 City Council Regular Meeting Minutes December 6, 2004 wide parcel along the frontage of Interurban Avenue South. The properties to be exchanged are of an equal value. The vacated right -of -way for Maule Avenue South will be incorporated into the petitioner's existing property fronting Interurban Avenue South. The petitioner is also the owner of the parcel which abuts the east margin of Maule Avenue South between South 143 Place to South 143r Street. Mayor Mullet called for citizen comment on the proposed vacation. Neither citizen, nor the Petitioner spoke. In response to Council inquiry, Mike Cusick, Senior Engineer (Water /Sewer), reported no responses have been received either written or verbal in connection with the proposed vacation. He then reminded Council that once conditions of the vacation are met, a final ordinance will be presented for adoption. 7:24 p.m. Mayor Mullet once again called for public comment. None was received. He then closed the public hearing. Final action on this item will take place at the December 13, 2004 Special City Council meeting. UNFINISHED BUSINESS: Revised draft Sensitive Areas Ordinance and supporting regulations Carol Lumb, DCD Planner, reported on materials presented to Council for this meeting. To ensure the draft materials reflect the expressed desires of the Council (from all previous discussions), Ms. Lumb reviewed the City Council recommended revisions to TMC 18.50.110 (Archaelogical /Paleontological Information Preservation Requirements), TMC 18.70 (Nonconforming Lots, Structures and Uses), TMC 18.06 (Definitions), City Council- recommended Sensitive Areas Ordinance amendments and finally, the proposed ordinance itself. For consideration and adoption, the proposed ordinance, Findings of Fact and Conclusions of Law, will be presented to Council at their December 13 City Council Special meeting. NEW BUSINESS: a. Budget documents: 1. A resolution approving the Proposed 2005 -2010 Financial Planning Model /Capital Improvement Program. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2005 -2010 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS 2. An ordinance adopting the Proposed 2005 Budget. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE ANNUAL BUDGET OF THE CITY OF TUKWILA FOR THE FISCAL YEAR 2005; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE 3. An ordinance amending the 2004 Budaet. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING THE 2004 BUDGET ADOPTED BY ORDINANCE NO. 2036, PROVIDING FOR UNANTICIPATED REVENUE TRANSFERS, AND EXPENDITURES IN THE GENERAL, EQUIPMENT RENTAL, INSURANCE, AND INSURANCE -LEOFF I FUNDS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE City of Tukwila Page 4 of 7 City Council Regular Meeting Minutes December 6, 2004 Councilmember Fenton reported review of each of the three documents at this evening's Finance and Safety Committee meeting. There, committee members recommended consideration by the full Council. Alan Doerschel, Finance Director, reported a good review of the proposed documents at the committee level. He noted many "good questions" were asked. With those questions in mind, he made a presentation to the full Council relative to the revised Attachments A, B, C, D, E, F and G. The proposed documents now reflect changes made after Council first saw them in October. Highlighting a previously distributed memorandum, Mr. Doerschel noted the biggest changes were in Attachment A, with an increase of $3.9 million to the Planning Model by 2010. When the final Attachment A is presented next Monday, it will show the increase. The reasons, he noted, are sales tax increases, permit fees from Sound Transit and real estate excise tax increases. On the negative side, the golf course fund will require an additional loan amount from the General Fund of $250,000.00. This is reflected in the 2005 Budget and Planning Model. A final note made by the Finance Director was his recommendation to delete the City's 403 Fund. Monies from that fund would be placed within the 401 and 402 Funds. The recommendation may result in a budget amendment for 2005. For consideration and adoption /approval, the final resolution and two proposed ordinances will be presented during the December 13 City Council Special meetings. b. Streamlined Sales Tax Cities Coalition Interlocal Aareement Mr. Doerschel reported on the proposed Interlocal agreement regarding payment and supervision for sales tax sourcing lobbyist services. Members of the coalition include Auburn, Bothell, Burlington, College Place, Everett, Issaquah, Kent, Olympia, Puyallup, Redmond, Renton, Sedro Wooley, Tukwila and Woodinville. The purpose of the agreement is to collectively pay for the lobbying services needed to represent the cities' interests in any proposed Streamlined Sales Tax legislation. The City of Kent will serve as the fiduciary agent for this agreement. The coalition must hire a CPA firm to review possible options as they relate to legal and practical issues. And, legal advice is required. Two lobbyists have been hired to assist the coalition with the 2005 session of the Washington State Legislature. Mr. Doerschel spoke with Bob Doring, City of Kent, earlier today. With time, energy and discussion, more options exist today compared to those of just a month ago. Options are stronger and chances of obtaining a mitigation package are greater than originally anticipated. For consideration and approval, the final proposed Interlocal Agreement would be presented during the December 13 City Council Special meetings. c. An amendment to the Yakima Jail Interlocal Aareement Rhonda Berry, City Administrator, presented the proposed amendment to the City's Interlocal agreement with Yakima County for jail services. Citing "good news," Ms. Berry indicated the jail consortium will save nearly $1.3 million with the amended agreement. Only being able to estimate anticipated bed numbers in the original agreement, the City has historical data and is now in a better position to predict those which may be required with respect future agreements /years. The proposed amendment averages bed numbers and calls for the City to pay the "full bed" rate for 340 beds, and another 100 full bed rates (for a total of 440) to be paid at a lesser rate. And, the amendment extends the contract for two additional years. The City Administrator noted the proposed agreement also clarifies the responsibilities of those involved with the consortium as it relates to billing and payments, quarterly and annual reconciliations, daily fees City of Tukwila Page 5 of 7 City Council Regular Meeting Minutes December 6, 2004 for unused beds and establishes appropriate medical and therapeutic charges. The City of Tukwila shall serve as the fiduciary agent one additional year. That task will then be reviewed and set at two -year terms. In response to questions from the Council, Ms. Berry offered to ascertain whether or not a budget line item should be established for this item, especially in light of the fact the City receives approximately $5,000.00 per month for mailings, postage and other related expenses. Kevin Fuhrer, Finance Director, indicated related financial issues were processed through the City's General Fund in 2004 (versus the establishment of a special fund within the budget), as the amounts received were insignificant. FENTON MOVED; DUFFIE SECONDED; TO AUTHORIZE THE MAYOR TO SIGN THE SECOND AMENDMENT TO THE CITY'S INTERLOCAL JAIL SERVICES AGREEMENT WITH YAKIMA COUNTY. The motion carried 7 -0. d. Authorize Mayor to sign Supplemental #4 to Contract 02 -014, with Mirai Associates, in the amount of $44,533.00 for additional work on the Tukwila Urban Center Transportation Plan. (The maximum amount payable under this aareement as supplemented inclusive of all fees and other cost is $270,793.00). Councilmember Hernandez reported review and consideration of this item at the November 22 Transportation Committee meeting. Citing the need for a time extension, a "Klickitat Area" report, and an analysis of impacts surrounding the future I -405 work under design by the Washington State Department of Transportation, the Transportation Committee chair reported the committee is in favor of the proposed supplemental contract. Jim Morrow, Public Works Director, fielded questions from Council and provided clarification on budget related issues, duration of the proposed amendment and anticipated completion dates. Where applicable, mathematical figures will be double- checked to ensure accuracy. Discussion followed on the need for City staff to consistently complete the Council Agenda Synopsis (CAS) forms submitted for each agenda item. Council consensus existed that when staff indicates the "Expenditure Required" (on the CAS), it should be the amount which is being discussed at any given meeting. Ms. Carter suggested the City Clerk is working on a process /procedure to ensure accurate, uniform, consistent completion of CAS forms. HERNANDEZ MOVED; DUFFIE SECONDED; TO AUTHORIZE THE MAYOR TO SIGN SUPPLEMENTAL #4 TO CONTRACT 02 -014, WITH MIRAI ASSOCIATES, IN THE AMOUNT OF $44,533.00 FOR ADDITIONAL WORK ON THE TUKWILA URBAN CENTER TRANSPORTATION PLAN. (THE MAXIMUM AMOUNT PAYABLE UNDER THIS AGREEMENT AS SUPPLEMENTED INCLUSIVE OF ALL FEES AND OTHER COSTS IS $270,793.00.) The motion carried 7 -0. e. Topics of Conversation for the City Council Annual Retreat 2005 Lucy Lauterbach, Legislative Analyst, opened and led the discussion on the Council's annual retreat which will be held January 22, 2005. She noted the potential need to also hold a 1 /2 day session on January 21 or January 23. Ms. Lauterbach then related a suggestion made by Derek Speck, the City's Economic Development Administrator. Mr. Speck would like the Council to reserve a portion of one of their retreat dates to tour various portions of Tukwila and hold meaningful discussions on economic development. Unanimous consent existed to hear from the Economic Development Administrator on Friday afternoon. Next, each Councilmember presented their views on where the retreat should be held. Citing the ability to save money and travel time, and to share at least one group dinner (perhaps including spouses), general consensus (not unanimous) was to hold the 2005 retreat at the Tukwila Community Center. City of Tukwila Page 6 of 7 City Council Regular Meeting Minutes December 6, 2004 The next issue raised was the topics for conversation at the retreat. While Council generally agreed on the list of items provided in advance of this meeting, Ms. Lauterbach was asked to prepare a paragraph (or brief synopsis) for each item, providing an explanation of the issue, and ensuring all are "on the same page" when discussion of the item is introduced. The list, as presented, includes the following: "utility rate increases water, sewer, and surface water; city costs for Starfire; mandatory garbage; property maintenance code enforcement; traffic calming; AWC Budget workshop; prioritization of unfunded mandates; and, Council group processes /strategies facilitator." Mayor Mullet called for any additional items to be added to the agenda. Council agreed it would be a good idea to ask Kevin Fuhrer, Finance Director, to attend at least one session to address various questions. One such question, raised by Mr. Haggerton, is Mr. Fuhrer's opinion /perspective on the pros and cons of preparing a biennial budget versus an annual budget. Ms. Carter noted how diligent Mr. Doerschel has been with so many issues and that he has not had the time to put into writing various policies and /or procedures. She hopes he will have the time to prepare such items (in accord with Mr. Fuhrer) before his retirement. For the record, Ms. Hernandez noted the public is invited to attend the Council retreat as it is an open, public meeting. As a reminder to most, and as informational to others, Ms. Hernandez noted Councilmembers do not vote on items discussed at the retreat. The retreat serves as a plenary, or study /working session. REPORTS: a. Mayor Mayor Mullet reported much ongoing (regional) activity in connection with economic development. This, he noted, will be a primary focus for many municipalities in 2005. Next, Mayor Mullet called for a Councilmember to volunteer to serve on the Issues Committee of the Suburban Cities Association. The City must have one delegate and one alternative. One vote will be allowed, per issue, from Tukwila (regardless of the status of delegate or alternative). The Mayor has agreed to serve (in either role). Councilmember Linder expressed interest in serving as the alternate. That being the case, the Mayor shall serve as the delegate. Finally, Mayor Mullet reported attendance to last week's Governor's Economic Development Forum at Tacoma's new Conference Center. b. City Council Councilmember Duffie invited all to Tukwila Elementary School on December 9 to witness students distributing 250 dozen cookies to members of each branch of the military service. Councilmember Hernandez, just back from vacation, attended this evening's Finance and Safety Committee meeting. She reported the City has lost two additional police officers to the City of Lakewood. Council President Haggerton gave a short verbal report (as well as a written report) on the National League of Cities (NLC) Conference he recently attended in Indianapolis. The Council President then invited all to attend the December 16, 2004 Christmas party, at the Tukwila Community Center, to be sponsored by the American Legion Post 235 and Tukwila Parks and Recreation. The 7:00 p.m. event is free and includes entertainment, holiday story time, refreshments and a visit from Santa. Admission is free and canned food donations will be accepted and (later) presented to the Tukwila Food Pantry. Councilmember Carter noted a written report on her NLC experience is coming next week. She spoke of "little pedestrian traffic" and an "excellent job" in Indianapolis' efforts to revitalize their downtown and "wonderful sky bridges." City of Tukwila Page 7 of 7 City Council Regular Meeting Minutes December 6, 2004 Councilmember Linder had no report. Councilmember Robertson attended last week's WRIA 9 meeting and will attend another on December 9. Councilmember Fenton reported tonight's was the last Finance and Safety Committee meeting for the year. He thanked his colleagues who served with him on that committee for their efforts and accomplishments. c. Staff Rhonda Berry had no report. d. City Attorney Shelley Kerslake had no report. e. Legislative Analyst Lucy Lauterbach announced a December 7 meeting to begin discussions in preparation of a future trip to Ikawa, Japan. ADJOURN: 9:17 p.m. DUFFIE MOVED; HAGGERTON SECONDED; TO ADJOURN THE REGULAR MEETING. The motion carried 7 -0. Steven M. Mullet, Mayor Date Minutes Signed: December 13, 2004 o t t a Robert H. Baker, CMC, Deputy City Clerk