Loading...
HomeMy WebLinkAbout2005-02-14 Committee of the Whole Minutes6:32 p.m. 6:56 p.m. No action taken. CALL TO ORDER/PLEDGE OF ALLEGIANCE: COUNCIL ATTENDANCE: OFFICIALS: Executive session began. Executive session ended. SPECIAL PRESENTATIONS: a. Klickitat desian TUKWILA CITY COUNCIL MEETING Council Chambers City Hall February 14, 2005 Executive Session 6:30 p.m. 30 minutes Pursuant to RCW 42.30.110(1)(i) Potential Litigation COMMITTEE OF WHOLE MEETING 7:00 p.m. Calling the meeting to order at 7:08 p.m. was Pamela Linder, Council President, who also led the Pledge of Allegiance. Present were Council President Pamela Linder; and Councilmembers Joe Duffie, Joan Hernandez, Pam Carter, Jim Haggerton, Dennis Robertson and David Fenton. Steven M. Mullet, Mayor; Rhonda Berry, City Administrator; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Nick Olivas, Fire Chief; David Haynes, Acting Chief of Police; Kevin Fuhrer, Finance Director; Derek Speck, Economic Development Administrator; Jim Morrow, Public Works Director; Rick Still, Deputy Director of Parks and Recreation; Pat Brodin, Operations Manager, Public Works; and Cyndy Knighton, Senior Engineer, Public Works. Cyndy Knighton, Senior Engineer, Public Works, provided background on this issue. Ms. Knighton is the responsible staffer charged with reviewing Tukwila Urban Center (TUC) subarea plan transportation improvements. To date, she reported, staff has done modeling, congestion studies and identified necessary projects in the TUC. In March 2003, the City held a charette with responsible officials to discuss existing and future needs of the Klickitat area in Southcenter. With information gleaned from that meeting, the City began working on the Tukwila Urban Center (TUC) Plan and developed a report on potential solutions for the area's traffic congestion. As a result of the report, a potential solution was derived and is known as "Modified 3 -B," a fly -over ramp. The proposed solution brought about many questions the least of which was constructability. To that end, three design consultants were short listed to complete a feasibility and cost benefit analysis. Additionally, they were to review other potential alternatives. The firm of HNTB offered a combination bridge under the northbound lanes and over the southbound lanes. This option seemed positive to City staff and would require far less approval from officials at the City of Tukwila Page 2 of 6 City Council Committee of Whole Minutes February 14, 2005 Washington State Department of Transportation, less Southcenter Mall land, and the ability to be constructed in phases. Many attempts to secure grant funding for the design of this project (in 2004) were unsuccessful. To date, only $500,000.00 of City funds are set aside. Other funds, including impact mitigation fees and other potential development fees may be collected in 2005, while yet others are still being sought. Jim Sukah and Caroline Graybrook, Design Managers of HNTB Corporation, presented a proposal to Council which included a viable alternative (Klickitat Flyover project) to the Modified 3 -B plan. It is their way of accomplishing a modified version of the somewhat complex plan. Staff intent is to negotiate a design agreement with HNTB and to present it to Council for approval. Using a PowerPoint presentation, the representatives showed an artist's conceptual drawing of the project. The consultants, staff and Council agreed the project may acquire funding (more easily) if the project is done in multiple phases. Phase 1 is slated to cost approximately $9 million, while Phase 2 is slated to cost $5 million. Phase 2 will undoubtedly include a grade separation project. In conclusion, the Senior Engineer spoke in favor of the selection of HNTB as the design team and to authorize staff to begin negotiations on a scope of work as well as related fees. Calling the prospects "very nice" and "very exciting," Council spoke favorably of staff recommendations and gave kudos to all involved with the project. b. Library Advisory Board Update Rick Still, Deputy Director of Parks and Recreation, announced the Tukwila Library Advisory Board is meeting on a monthly basis at this time. He introduced two of the Board members present at this meeting: Steve Schneider and Sharon Kidd. A recapitulation of the 2004 accomplishments and goals was given. The largest accomplishment, it was noted, was the re- negotiated Interlocal Agreement relative to the Tukwila Library. This feat highlights the "good situation" created between the City and King County Library System all to the benefit of community members as well as those who work for KCLS. CITIZEN COMMENT /CORRESPONDENCE: None. SPECIAL ISSUES: a. Consultant Agreement with W &H Pacific 2005 Annual Overlay and Repair Program Councilmember Haggerton reported review and approval of this issue at the January 25 Transportation Committee meeting. Although KPG, Inc. has been selected to perform this work for the past 10 years, current workload prevented it this year. Three firms were short- listed from the Consultant's roster and indicated expertise in pavement design and management, as well as overlay design. All were rated based upon their expertise and experience. W &H Pacific was selected as the most qualified. The C.I.P. includes the Annual Overlay Program to provide repairs and overlays on the City's streets. Design of this year's overlay program must take place immediately in order to construct during (dry) summer months. City staff is in favor of selecting W &H Pacific as the 2005 Overlay Program design consultant and asking Council to authorize the Mayor to execute a contract with the firm in the amount of $38,384.92. For action, Council consensus existed to forward the item to the February 22 Regular meeting. City of Tukwila Page 3 of 6 City Council Committee of Whole Minutes February 14, 2005 b. Consultant Agreement with KPG Enqineerina, Inc. 2005 2006 Annual Neighborhood Drainage Program Councilmember Fenton reported review and approval of this item at the February 8 Utilities Committee meeting. The proposed agreement is for professional design services in association with the 2005 and 2006 Annual Neighborhood Drainage program. Jim Morrow, Public Works Director, reported nine projects have been selected for the 2005 -2006 seasons. Due to the number of projects involved, City staff decided to design two years worth of projects for construction in 2005 and 2006. Among those identified for design is the Gilliam Creek 42 Avenue South culvert. Further, Mr. Morrow spoke in favor of awarding the consultant's agreement contract to KPG Engineering, Inc., in the amount of $176,683.00. That firm has designed the City's Annual Drainage Program since 1991 and staff is very satisfied with their work and knowledge of City requirements, their ability to remain flexible in proposed design changes and their ability to complete design work within budget. For action, Council consensus existed to forward the item to the February 22 Regular meeting. c. Cascade Water Alliance Interlocal Contract Councilmember Fenton reported review and approval of this item at the February 8 Utilities Committee meeting. This contract establishes the formation, membership and composition of the Cascade Water Alliance (CWA) and sets forth financial management framework and water supply commitment to each member agency. The CWA Board approved the contract in December 2004. The contract must now be ratified by each member agency. Pat Brodin, Operations Manager, Public Works, was present to answer specific questions from Council. He noted that many issues have been resolved between King County and other member agency municipalities. He emphasized this agreement is essential for CWA to continue its goals and objectives for obtaining water rights and pursuing bonding capability to develop supply infrastructure. In response to Council inquiry, Mr. Brodin reminded those present Tukwila does not have an independent water supply. Therefore, those aspects of the supply commitment within the agreement do not apply to Tukwila; however, Tukwila is involved in sharing the block of water allocation and establishing debt service reserves. Also in response to inquiry, Mr. Brodin noted the City does have a "Shortage Response Plan" which is informal in nature. He warned of the possibility of reaching a "critical stage" in the summer of 2005 and noted we may need to use an old water emergency response plan previously adopted by ordinance. For action, Council consensus existed to forward the item to the February 22 Regular meeting. d. Proposed revisions to Community- Oriented Policing Citizens Advisory Board COPCAB' ordinance Councilmember Robertson reported review and approval of the proposed ordinance at the February 7 Finance and Safety Committee meeting. The newly proposed ordinance provides flexibility in placing new board members. If a business representative cannot be found for an open, vacant position, a residential representative may be appointed to fill the vacancy. Additionally, although the current ordinance calls for a quarterly report to the City Council, past practice has not been to deliver it. For that reason, the newly proposed ordinance calls for an annual report, which is the current practice and acceptable to those on the Council. Finally, the newly proposed ordinance eliminates the current requirement to provide City Council members with copies of minutes from each COPCAB meeting. For action, Council consensus existed to forward the item to the February 22 Regular meeting. City of Tukwila Page 4 of 6 City Council Committee of Whole Minutes February 14, 2005 e. Request for new position in Fire Prevention Councilmember Robertson reported review and approval of the proposed ordinance at the February 7 Finance and Safety Committee meeting. The current workload for Tukwila Fire personnel has steadily increased. Looking ahead, future projects (Sound Transit, Westfield Mall, JC Penney property redevelopment, etc.), combined with the normal level of construction activity, will undoubtedly overwhelm existing staff capacity. For that reason, it is proposed that the City increase Fire Prevention Bureau (FPB) with the addition of one Lieutenant Inspector. Nick Olivas, Fire Chief, noted the staff addition will actually result in a cost savings of nearly $52,000.00 in overtime in 2005. The Chief noted the FPB currently consists of one fire marshal, two lieutenant inspectors, one civilian inspector and one secretary. He also noted the civilian inspector (who performs business inspections at least once every 18 months) should be reclassified to a Plans Examiner. Due to the unique features at the mall, Fire staff feels it essential that one person conduct all plan reviews for the project. A senior fire prevention lieutenant will retire in 2007. Prior to his retirement, City staff will evaluate the workload in fire prevention to determine whether or not the additional position is still required. If analysis demonstrates workload to be insufficient to justify the additional inspector, the Fire Department will revert to the currently existing staffing level. For action, Council consensus existed to forward the item to the February 22 Regular meeting. f. Legal Services Contract Kenyon Disend, PLLC. Councilmember Robertson reported review and approval of the proposed contract at the February 7 Finance and Safety Committee meeting. The contract seeks $31,500.00 per month, plus expenses. Rhonda Berry, City Administrator, noted the contract is somewhat simplified compared to that from 2004. In reviewing billing statements from 2004, the City determined "special matters" billings totaled more than $85,000.00. Thus, the 2005 agreement proposes an increase in the monthly fee (by $5,522.00.), thus requiring the City not be separately billed for "special matters" until the accumulated hourly billing for any one matter exceeds $5,000.00. For action, Council consensus existed to forward the item to the February 22 Regular meeting. g. Services Contract with M. J. Durkan, Inc. Rhonda Berry, City Administrator, noted this to be essentially the same contract as that let in 2004. There is no increase in costs. Ms. Berry fielded questions about the scope of services, terms of payment and general feeling about the work performed by Mr. Durkan to date. Noteworthy, Mr. Durkan will work with Tukwila staff, King County elected officials and Washington State elected officials to facilitate the Tukwila Valley South annexation and proposed development. He will also work with local, regional and state officials on general matters of interest to the City. And, finally, Mr. Durkan will notify the Mayor and City Councilmembers of emerging issues of importance on various levels. Mr. Durkan shall receive $4,000.00 per month, plus any extraordinary expenses (with prior approval from City officials). Expenses must be detailed and shall not exceed $500.00 in any given month and must be itemized. For action, Council consensus existed to forward the item to the February 22 Regular meeting. h. Services Contract with Ball Janik, LLP Councilmember Robertson reported review and approval of the proposed contract at the February 7 Finance and Safety Committee meeting. The base contract, he noted, includes a 4.1% increase ($350.00 City of Tukwila Page 5 of 6 City Council Committee of Whole Minutes February 14, 2005 per month) over that of 2004. Proposed monthly compensation is $8,850.00, plus expenses not to exceed $1,000.00 per month. All expenses must be itemized. Rhonda Berry, City Administrator, reported the proposed contract continues the work of Hal Hiemstra and Michelle Giguerre on the City's behalf in Washington, D.C. She reminded Council that the City has been well served by the Ball Janik firm. Among other items, the proposed Scope of Work calls for Ball Janik to be responsible for informing the City of key timelines for proposed actions; identifying federal rules, policies, and laws supporting the City's goals; identifying key officials and contacts the City need to make and the best time to make such contacts, and briefing all appropriate congressional and federal officials. For action, Council consensus existed to forward the item to the February 22 Regular meeting. REPORTS: a. Mayor Mayor Mullet attended a Tukwila Rotary meeting this morning. The Mayor was then proud to announce that Recreation staff at the Tukwila Community Center responded (last Tuesday) to a man having cardiac arrest. Three staff members were able to give CPR until Fire Department/EMS personnel arrived and defibrillated the man's heart. b. City Council Councilmember Duffie attended this evening's Transportation Committee meeting. Councilmember Hernandez attended last week's Utilities Committee meeting and the most recent Chamber luncheon. Council President Linder attended last week's Suburban Cities Association Policy Committee meeting. She also informed Council of a 6:30 p.m. Executive Session before the February 22 Regular meeting. Councilmember Carter attended last week's Highway 99 Action Committee meeting, and the February 20 Transportation Policy Board meeting of the Puget Sound Regional Council. Councilmember Haggerton attended this evening's Transportation Committee meeting. Councilmember Robertson attended last week's WRIA 9 meeting. Councilmember Fenton attended last week's King County Sexual Assault Resource meeting. c. Staff Rhonda Berry reported City staff performed trash cleanup in the Foster /Riverton area as well as on Tukwila International Boulevard. A total of 84 bags of debris were collected. Derek Speck, Economic Development Administrator, polled the Council to determine whether or not they would like to hold a study session on Tukwila Village and its progress. He envisions a mini retreat styled work session for the proposed topic. Council gave a resounding positive answer and asked that it take place within the next 30 days. d. City Attorney Neither the City Attorney nor her representative(s) were present. e. Legislative Analyst Lucy Lauterbach asked Council for their position on three separate Legislative Bills. After distribution of a memorandum and discussion, the following conclusions were reached. City of Tukwila Page 6 of 6 City Council Committee of Whole Minutes February 14, 2005 HB 1742 Multi Housing Property Tax Exemption Cities over 30,000 in population can offer a tax exemption that this bill would offer to cities between 5,000 and 30,000 in population. It adds a possibility to offer a ten -year exemption on property taxes for multi family housing to be built in designated areas. Council consensus exists to support this bill. HB 1401 SB 5374 Requiring Sprinklers in Certain Public Buildings The bill requires automatic sprinklers in nightclubs, dance halls, and bars. It would increase safety in some buildings yet is expensive for building owners. While Councilmembers "like the idea" they believe the details "are killers" and therefore do not support the bill. Transportation bills various Though not finalized, Dave Upthegrove is sponsoring legislation that could include a $20 vehicle licensing fee if passed by a county or city; a weight fee of 1 penny and a half per pound for all vehicles, based on weight; local option gas taxes passed county -wide; and a street utility authority like cities had before they were declared unconstitutional. This street utility would allow cities to charge a utility to be based on trip generation and fees that could be based on per household or per type of business. Council supports these issues. HB 1756 An act relating to the occupational safety and health of fire department employees; and adding a new chapter to Title 49 RCW. Raised by Councilmember Carter. Council consensus exist to NOT SUPPORT HB 1756. ADJOURN: 9:00 p.m. Council President Linder adjourned the Committee of Whole meeting. Pamela Linder, Council President Robert H. Baker, CMC, Deputy City Clerk Date Minutes Signed: March 7, 2005