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HomeMy WebLinkAbout2005-03-28 Committee of the Whole Minutes6:35 p.m. 7:00 p.m. No action taken. OFFICIALS: TUKWILA CITY COUNCIL MEETING Council Chambers City Hall March 28, 2005 Executive Session 6:30 p.m. 30 minutes Pursuant to RCW 42.30.110(1)(b) Real Estate Site Selection /Purchase Executive session began. Executive session ended. CALL TO ORDER/PLEDGE OF ALLEGIANCE: COMMITTEE OF WHOLE MEETING 7:00 p.m. Pamela Linder, Council President, called the Regular meeting to order at 7:08 p.m. and led the audience in the Pledge of Allegiance. All Councilmembers were present. Steven M. Mullet, Mayor; Rhonda Berry, City Administrator; Peter Beckwith, Assistant City Attorney; Lucy Lauterbach, Legislative Analyst; Bob Baker, Deputy City Clerk; Kevin Fuhrer, Finance Director; David Haynes, Acting Police Chief; Rick Still, Deputy Director Parks and Recreation; Steve Lancaster, Director of Community Development; Jim Morrow, Director of Public Works, Derek Speck, Economic Development Administrator; and Alice Strand, Senior Planner, Department of Community Development. SPECIAL PRESENTATIONS Presentation of Gifted Funds Tukwila Rotary Club Dan Foley, President Dan Foley, President of the Tukwila Rotary, was present and spoke of the Club's 100 -year celebration. In recognition of the milestone, all Rotary Clubs were challenged to perform a centennial project to benefit their communities. To replace playground equipment at Bicentennial Park, President Foley presented Mayor Mullet with a $5,000.00 check. Additionally, Club members will be present June 4, 2005 to erect and install the new playground equipment. CITIZEN COMMENT /CORRESPONDENCE: Darryl Doak. 11812 26 Ave. SW, Tukwila, encouraged Council on the proposed Allentown /Foster Point sewer improvement projects. The second phase of the Allentown revitalization will complete the installation of sanitary sewers in the Allentown neighborhoods along with upgrading the existing water line. Foster Point residents will also see new water, sewer and storm drainage improvements. PUBLIC HEARING: a. An ordinance amendina the Zonina Code to allow hiah densitv residential mixed -use development in the transit oriented development (TOD) area of the Tukwila Urban Center (TUC)_ City of Tukwila Page 2 of 8 City Council Committee of Whole Meetina Minutes March 28. 2005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING REVISED REGULATIONS GOVERNING MULTI FAMILY HOUSING IN THE TUKWILA URBAN CENTER IN ORDER TO ALLOW TRANSIT- ORIENTED DEVELOPMENT IN PROXIMITY TO THE SOUNDER COMMUTER RAIL /AMTRAK STATION; REPEALING ORDINANCE NO'S. 1758 SECTION 1 (PART); 1814 SECTION 2; 1830 SECTIONS 20, 21, 22; 1865 SECTIONS 34 AND 35; 1872 SECTION 7; 1971 SECTION 12; 1974 SECTION 5; 1976 SECTIONS 49, 50 AND 51; 1986 SECTION 9; 1989 SECTION 7; 1991 SECTION 4; 2005 SECTION 9 AND 2021 SECTION 4, AS CODIFIED IN TMC CHAPTER 18.28; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Alice Strand, Senior Planner, Department of Community Development, summarized the previously distributed staff report to Council. She spoke favorably of the proposed ordinance which would allow multi family housing in the TUC in order to allow transit oriented development within a quarter mile radius of the Sounder Commuter Rail /Amtrak station. Also provided in the amendment are new parking standards for this type of residential TOD. The proposed change is supported by the City's current Comprehensive Plan policies and the proposed standard provides for one parking space for each one bedroom unit and two spaces for each two bedroom unit. A total of 617 parking spaces (minimum) are required for Tukwila Station. This is a higher number than that which would be required if Tukwila Station were to be developed in neighboring jurisdictions. 7:17 p.m. Council President Linder opened the public hearing and called for citizen comment. 7:18 p.m. Hearing no citizen comment, the Council President closed the public hearing. Council deliberation /discussion resulted in staff direction to review the definitions section of the proposed ordinance before action /consideration on April 4, 2005. For action /consideration, consensus existed to forward the proposed ordinance to the April 4, 2005 Regular meeting. b. An ordinance amending Ordinance No. 1996, as renewed by Ordinance No's. 2054 and 2081, to provide a moratorium exemption for residential mixed -use transit oriented development near the Sounder Commuter Rail /Amtrak Station AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1996, AS RENEWED BY ORDINANCE NO'S. 2054 AND 2081, ADDING AN EXEMPTION PROVISION TO THE SIX -MONTH MORATORIUM ON ACCEPTANCE OF APPLICATIONS FOR CERTAIN LAND DIVISIONS AND DEVELOPMENT ACTIVITIES AND LAND USES WITHIN THE AREA DESIGNATED FOR TRANSIT ORIENTED DEVELOPMENT AROUND THE TEMPORARY COMMUTER RAIL /AMTRAK STATION AT LONGACRES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE Alice Strand, Senior Planner, Department of Community Development, summarized the previously distributed staff report to Council. A developer has come forth and is serious about erecting a mixed -use residential project, to be constructed within the TOD area of the TUC. Tukwila Station, as proposed, is a 300 -unit multi family condominium development with 5,000 square feet of retail space. Considered a pilot project, the idea is a significant first step toward achieving the City's land use and transportation goals for the TOD area and TUC Subarea Plan. It was in January 2005 that the City Council renewed a six -month moratorium on the acceptance of certain land divisions and land use decisions within the TOD planning area surrounding the Sounder Commuter Rail /Amtrak station. The moratorium was intended to preserve land available for development City of Tukwila Page 3 of 8 City Council Committee of Whole Meeting Minutes March 28. 2005 or redevelopment and restrict land uses that do not implement the vision for the area until land use and transportation plans and regulations supporting the TOD are in place. Now that a developer has come forth, the proposed Tukwila Station project is anticipated to be ready for building permit application in April 2005 before the moratorium expires. After review of the moratorium renewal legislation, City staff believes the conceptual proposal could proceed without a specific exemption. Upon recommendation of the City Attorney, however, staff believes it wise to create /provide for an exemption specifically exempting any residential mixed use TOD occurring within 1 /4 mile of the station. If enacted, the moratorium will still be in place, yet clearly define what is allowed under its prevue. 7:25 p.m. Council President Linder opened the public hearing and called for citizen comment. Anna Bernhard, 14241 59 Ave South. Tukwila, asked if developers are required to set aside a particular number of units for senior citizens when constructing new multi family housing units. Councilmember Carter reported no current requirement exists. 7:27 p.m. Hearing no other citizen comment, the Council President closed the public hearing. Council deliberation /discussion resulted in staff direction to review and include relative dates within the whereas clauses of the proposed ordinance. Staff was also asked to include a whereas clause informing readers of consistency with changes in the TUC. The goal is to have a strong, legally defensible ordinance. For action /consideration, consensus existed to forward the proposed ordinance to the April 4, 2005 Regular meeting. SPECIAL ISSUES: a. An interlocal agreement with the City of Seattle for hearing examiner services Peter Beckwith, Assistant City Attorney, presented the draft interlocal to Council. The proposed agreement reports the City of Seattle's Hearing Examiners would provide services at the rate of $70.00 per hour. Tukwila currently pays $100.00 per hour for the Hearing Examiner, as well as $37.50 per hour for clerical staff /services. Sue Tanner and Anne Watanabe are both experienced, skilled and respected litigators in Washington. Each enjoys a good reputation in the legal community. Seattle's Hearing Examiners will conduct hearings at Tukwila City Hall, whereas (currently) all hearings are currently held in Renton. Finally, Seattle's examiner will conduct night meetings, whereas Renton's Hearing Examiner only conducts day -time meetings. All things considered, the newly proposed interlocal agreement should provide greater efficiency to Tukwila's staff and witnesses for any hearing. The current Hearing Examiner contracts (with Renton and Park Eng) will not be terminated. Park Eng has specialized experience in the area of drug forfeiture cases and is best suited for those the City encounters. For action /consideration, consensus existed to forward the proposed interlocal agreement to the April 4, 2005 Regular meeting. City of Tukwila Page 4 of 8 City Council Committee of Whole Meeting Minutes March 28. 2005 b. Strander Boulevard Stormwater Pump Station #17 Road and Drainage Improvements Proiect: 1. Bid Award Frank Coluccio Construction Councilmember Fenton reported review and approval of the proposed bid award at the March 22 Utilities Committee meeting. The project provides for the installation of a new pump station at Bicentennial Park; a new, larger, conveyance system between the intersection of Strander Boulevard /Andover Park East and the Green River; and would also abandon the existing storm system and outfall to the river. Jim Morrow, Public Works Director, reported that upon review of bids from the top two bidders, City staff found mathematical errors and /or technical inconsistencies. Both submitted written requests (later granted) to withdraw their bids. The bid from third lowest bidder, Frank Coluccio Construction, contained no errors or irregularities. References have been checked and past performance and quality of work issues are high. Mr. Morrow reviewed the proposed budget and bid summary with Council and spoke in favor of moving forward with awarding the construction contract in the amount of $1,566,424.00. For action /consideration, consensus existed to forward the proposed bid award to the April 4, 2005 Regular meeting. 2. Two supplemental agreements with Penhallegon Associates, Inc.. (PACE). for construction management and design services Also at the March 22 Utilities Committee, Councilmember Fenton reported review and approval of the proposed contract supplements with PACE. Jim Morrow, Public Works Director, reported the first supplement adds construction management and inspection services to the original agreement. It also includes full -time construction inspection and project management with Entranco as a sub consultant to PACE, Inc. Costs associated with this supplement are $204,386.00. The second supplement includes additional preliminary engineering costs incurred by the consultant due to time delays in securing approval from the Endangered Species Act officials. Delays were also realized in the area of designing the new water quality device and coordination of meetings with City staff, and the Army Corps of Engineers for permit approvals. Costs associated with this supplement are $18,425.00. Mr. Morrow stated satisfaction on behalf of himself and staff as it relates to the City's contract supplement practice(s). Within the Public Works Department, only Mr. Morrow or Bob Giberson, Acting City Engineer, are permitted to amend and /or approve contract change orders or supplements. For action /consideration, consensus existed to forward the proposed contract supplements to the April 4, 2005 Regular meeting. c. Cascade View Drainage Improvement Project: 1. Two interlocal agreements (with Water District #125 and Val Vue Sewer District). Councilmember Fenton reported review and approval of the item at the March 22 Utilities Committee. The proposed interlocal agreements would allow Tukwila to perform utility upgrades as one City administered project with respect to the Cascade View Drainage Improvement project. Further, the agreements do not require the utility districts to construct upgrades if unfavorable bids are received, yet requires them to reimburse the City for costs incurred and to construct improvements without causing delay to City projects. City of Tukwila Page 5 of 8 City Council Committee of Whole Meetina Minutes March 28. 2005 Speaking in favor of the proposed interlocal agreements, Jim Morrow, Public Works Director, reviewed the staff memorandum (previously distributed) with Council. The project consists of the construction of nearly 8,500 linear feet of street and drainage improvements within City rights -of -way in the Cascade View neighborhood. For action /consideration, consensus existed to forward the proposed interlocal agreements to the April 4, 2005 Regular meeting. 2. Bid Award SCI Infrastructure. LLC. Also at the March 22 Utilities Committee meeting, Mr. Fenton noted review and approval of the proposed bid award. Jim Morrow, Public Works Director, noted the low bid came in at $3,962,500.00. There is also an additive item to be awarded and paid for by Val Vue, in the amount of $76,704.00, by way of the proposed interlocal agreement. Total bid award on this item is $4,039,204.00. For action /consideration, consensus existed to forward the proposed bid award to the April 4, 2005 Regular meeting. 3. A supplemental agreement with KPG. Inc., for construction management services Another item considered at the March 22 Utilities Committee, the proposed supplement was reviewed and approved for forwarding to this meeting. It was in December, 2004 that KPG began design of the Cascade View drainage improvement project. Final design is complete and the bid award for construction is in motion. This proposed supplement allows KPG to perform construction management services for a fee not to exceed $49,923.60. A majority of the construction engineering will be performed by City staff. Construction services will include attendance at a pre- construction conference and public meeting, contract submittal review, materials testing, and on -call project support. For action /consideration, consensus existed to forward the proposed contract supplement to the April 4, 2005 Regular meeting. d. Reprioritization of two water projects (Southcenter Parkway and Southcenter Boulevard) in 2005 Capital Improvement Proaram (CIP). Councilmember Fenton reported on yet another item considered at the March 22 Utilities Committee meeting. Reading from the Council Agenda Synopsis form, Mr. Fenton noted that in order to meet the timeframes associated with the Tukwila Valley South project, City staff is recommending reprioritization of two water projects. The Southcenter Boulevard water main replacement project (currently scheduled for 2005) would be delayed until 2007 and the Southcenter Parkway water upgrade project (currently scheduled for 2007) would be funded and performed in 2005. Jim Morrow, Public Works Director, spoke in favor of Council authorizing the reprioritization of the projects. Installation of the water main on Southcenter Parkway would coincide with the installation of the sanitary sewer system which will serve the Tukwila Valley South project. For action /consideration, consensus existed to forward this issue to the April 4, 2005 Regular meeting. City of Tukwila Page 6 of 8 City Council Committee of Whole Meetina Minutes March 28. 2005 e. A consultant's aareement with HNTB Corporation for Klickitat Drive /Southcenter Parkway access improvement proiect. Councilmember Haggerton reported consideration of this proposed agreement at this evening's (earlier) Transportation Committee meeting. The proposed contract provides engineering design services for roadway improvements on Southcenter Parkway at Klickitat Drive. Proposed is a combination bridge under the northbound lanes and over the southbound lanes. Jim Morrow, Public Works Director, spoke in favor of Council approving the consultant's agreement in the amount of $1,168,322.00 for engineering services. This money and work should get the City to the 30% design stage. In an effort to improve traffic conditions at the Klickitat Drive /Southcenter Parkway intersection, HNTB is the firm chosen to provide the design work. Final design and construction support may be contracted once adequate funding is secured. On March 21, 2005 the City was notified of a partial award of $661,333.00 from the FFY 2005 Appropriations Act. A "full award," expected in late 2005, may be as much as $1,000,000.00. Currently $500,000.00 (City money) is budgeted for the project. Other monies may be derived from impact fees "from a variety of projects proposed for the TUC...as early as summer.." 2005. The accelerated schedule for completion of the 30% design report is timed to maximize the potential of obtaining future grants through the Transportation Improvement Board, late 2005. The total fee for this Phase I work is $1,168,322.00. Mr. Morrow noted construction may be completed by 2012. Currently, City staff is ahead of schedule in all respects. For action /consideration, consensus existed to forward the proposed agreement to the April 4, 2005 Regular meeting. f. South 144 Street Improvement Phase 1 Proiect: 1. Bid Award (construction) Rodarte Construction, Inc. Also at this evening's Transportation Committee meeting, Councilmember Haggerton noted the low bidder on the South 144 Street Improvement project came in at $1,810,600.00, from Rodarte Construction, Inc. A bid additive item (in the amount of $29,865.60) is also slated for approval and shall be paid via invoice to Water District #125 as it relates to their infrastructure. Jim Morrow, Public Works Director, noted Phase I of the proposed project shall include installation of sidewalks, bike lanes, streetscape improvements, wider travel lanes and underground utilities. Limits for Phase I are from Military Road easterly to Tukwila International Boulevard. Phase II limits are Tukwila International Boulevard easterly to 42" Avenue South slated for construction in 2007. The proposed construction firm is the same firm that built Cascade View Community Park and street improvements on 37 Avenue South in 2003. For action /consideration, consensus existed to forward the proposed bid award to the April 4, 2005 Regular meeting. City of Tukwila Page 7 of 8 City Council Committee of Whole Meetina Minutes March 28. 2005 2. A supplemental aareement with KPG. Inc.. for construction manaaement services Also reviewed at this evening's Transportation Committee meeting, this proposed supplemental agreement would allow KPG, Inc. to perform construction management services for the South 144 Street project in an amount not to exceed $273,700.00. Jim Morrow, Public Works Director, reviewed previously distributed materials to Council and pointed out that in Exhibit B of the proposed supplemental agreement, "...that the contract will have a winter shutdown from November 1, 2005 to March 2006, approximately 120 Calendar [sic] days, and in addition no work will be performed during an additional 90 -day shut down for utilities work to be performed." For action /consideration, consensus existed to forward the proposed supplemental agreement to the April 4, 2005 Regular meeting. REPORTS: a. Mayor Steven M. Mullet proudly announced the release of the newest edition of The Hazelnut. For the first time, the publication appears in full color. He cited a "spectacular job" by City staff associated with producing the newsletter. b. Council Councilmember Joe Duffie attended a recent community /neighborhood meeting at Tukwila Elementary School, wherein parking, pick -up and drop -off and speeding citations were discussed. Councilmember Joan Hernandez attended the March 22 Utilities Committee meeting. Council President Pamela Linder asked Bob Baker to confirm a change in meeting dates for a future Arts Commission meeting. Due to scheduling difficulties and /or conflicts, the March 5 meeting has been changed to March 12. Councilmember Pam Carter attended the March 24 General Assembly meeting of the Puget Sound Regional Council. She also attended a recent SCATBd meeting and distributed a written report from that meeting. Councilmember Jim Haggerton attended the March 23 Board of Directors meeting for the Cascade Water Alliance. Additionally, he attended this evening's Transportation Committee meeting. Councilmember Dennis Robertson attended a recent WRIA 9 meeting. Councilmember David Fenton reported on favorable changes within the Southgate Mobile Home Park including removal of some trailers and clean -up /repair of others. c. Citv Administrator Rhonda Berry noted the most recent WRIA 9 Plan is available for review in the Mayor's Office. She also reported on a future leadership conference regarding WRIA 9 and the Endangered Species Act. Next, the City Administrator reported on a Tukwila Library Advisory Board meeting during the week of March 21. Finally, Ms. Berry reported an April 2 dinner in support of Chaplain Patterson. City of Tukwila Page 8 of 8 City Council Committee of Whole Meeting Minutes March 28. 2005 d. City Attorney Neither Ms. Kerslake nor Mr. Beckwith were present during this portion of the meeting. e. Legislative Analyst Lucy Lauterbach reported a March 30, 2005 workshop for Councilmembers from 3:00 to 5:00 p.m., at the Tukwila Community Center. MISCELLANEOUS: Council President Linder reminded City staff and Council to be mindful of the upcoming Centennial event in 2008. She wants to ensure we give it the due diligence it deserves. ADJOURNMENT: 9:16 p.m. Council President Linder adjourned the meeting. Steven M. Mullet, Mayor Robert H. Baker, CMC, Deputy City Clerk Date minutes approved: April 4, 2005.