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Home My WebLink AboutCOW 2005-07-11 COMPLETE AGENDA PACKET J e w► Tukwila City Council Agenda -s,. go, COMMITTEE OF THE WHOLE (f) �y Steven M. Mullet, Mayor Counczlmembers: Joe Duffie Joan Hernandez 0 Rhonda Berry, City Administrator Pam Carter Jim Haggerton /908 Pamela Linder, Council President Dennis Robertson Dave Fenton Monday, July 11, 2005; 7:00 PM Tukwila City Hall; Council Chambers 1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE 2. SPECIAL a. Presentation of $500 grant check to Police Department from PRESENTATIONS Limited Brands b. 2006 Budget calendar and guidelines and 2004 Budget wrap -up. 3. CITIZEN At this time, you are invited to comment on items not included COMMENT on this agenda. To comment on an item included on this agenda, please save your comments until the issue is presented for discussion. 4. PUBLIC HEARING Proposed ordinance renewing a temporary moratorium on the acceptance of applications for certain land divisions and land use decisions within the area designated for transit- oriented development. 5. SPECIAL ISSUES a. Comprehensive Plan amendments. b. Amendment to Commercial Development Solutions contract. c. Tukwila Urban Center signal interconnect. >Agreement contains standard Federal boilerplate language and is, therefore, not copied within this packet. For a copy of the complete agreement, please contact the City Clerk's office. d. A resolution rejecting all bids for Minkler Shops re- roofing project. e. Area 3 GIS Infrastructure Inventory consultant agreement. 6. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Hall is zvheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerks Office: 206 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. i COUNCIL AGENDA SYNOPSIS 4. q M s y 5 Initials ITE11I NO. j s s tw 0 sheeting Date Prepared 1 Mayors review 1 Comm! review 1 ;f%k., V l :2 July 11, 2005 st(4) 1 ,ice" 1 I 'S l, 1 cl��. t----k-, ,...8_ti4 1 1 1 ITEM INFORMATION I CAS NUMBER. 05-100 Ref 05-005 ORIGINAL AGENDA DATE. (huh( I n5 (Ref n n i AGENDA ITEM TITLE Public hearing on proposed ordinance renewing a temporary moratorium on the acceptance of applications for certain land divisions and land use decisions within the area designated for transit oriented development. CATEGORY Discussion Motion Resolution Ordinance Bid Award X Public Heating Other Mlltg Date illtg Date Altg Date illtg Date liltg Date 111tg Date 7 11/05 ,ilt Date SPONSOR Council Mayor Adm Svcs X DCD Finance Fire Legal P &R Police PIV SPONSOR'S Council is required to hold a public hearing on the proposed ordinance prior to SUMMARY adoption. REVIEWED BY COW Mtg X CA &P Cmte F &S Cmte Transportation Cmte Utihties Cmte Arts Comm. ❑Parks Comm. Planning Comm. DATE. 6.28.05 RECOMMENDATIONS: Hold a public hearing and forward to regular meeting of the Council SPONSOR /ADMIN. on July 18, 2005 for adoption. Coli1�IITTEE AP supported the ordinance and forwarded to COW for public hearing. 1COST.IMPACT FUND SOURCE' EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $None 1 Fund Source Comments. MTG. DATE 1 RECORD OF COUNCIL ACTION Council adopted Ordinance No. 2081, Establishing a temporary moratorium on the 1.21.05 acceptance of applications for certain land divisions and land use decisions within 1 the area designated for transit oriented development. I MTG. DATE I ATTACHMENTS 7.11.05 Memo to City Councilmembers RE: Public hearing on a proposed ordinance, establishing a temporary moratorium on land divisions and certain land use decisions in the Longacres TOD planning area. Proposed ordinance renewing six -month moratorium. (continued...) Council Agenda Synopsis July 11, 2005 Page 2 7.11.05 Copy of Memo to CAP dated 6.15.05 RE: Renewal of current moratorium I Copy of letter dated Jun,e 29, 2005 sent to affected property owners and businesses I in the TOD planning area. Minutes of CAP meeting, June 28, 2005. I City of Tukwila Steven !VI. Mullet} Mayor Department of Community Development Steve Lancaster, Director TO: From: Date: City Council X I'U vL- Steve Lancaster, DCD Director~ June 30, 2005 Subject: PublIc hearing on an ordmance renewmg a temporary moratorium on land dlvisions and certain land use decisIOns m the Longacres TaD planmng area. Background In September 2002, Council adopted an ordinance establishing a sIx-month moratorium on the acceptance of certain land divisions and land use decisIOns withm the translt-onented development (TaD) planning area surroundmg the Sounder Commuter Rail/Amtrak statIOn (see Figure 1), The moratorium was intended to preserve land available for development or redevelopment and restrict land uses that do not implement the visIOn for the area untIl land use and transportation plans and regulatIOns supporting the TaD at the station are m place. In April 2005, Ordinance 2085 was adopted, adding an exemption to the moratonum for residential mIxed-use transit-onented development (TaD) projects wIthin one-quarter mIle of the Sounder Commuter Rail/Amtrak Station property. Ordinance No. 2081 expires July 19, 2005, Council must decide whether to renew the ordinance or let the moratonum lapse. To date, Council has renewed the moratorium five times, modifying it to provide more flexibility in use of the parcels whIle the ruc plan was being developed, However, there is still a need for keeping the moratorium in place until a plan for the area is adopted. Renewal of the moratorium should contain the exemptions detaIled in Ordinance 2085, as described above. On June 28, 2005, CAP authorized staff to forward the proposed ordinance to Council for a public hearing at their COW meeting on July 11, 2005, NotIce for the publIc hearing on the moratorium was provided. In addition, individual letters were sent to affected property owners and businesses notifying them of the scheduled hearing, Attached IS a copy ofthe proposed ordinance. Discussion The current ordinance: . ProhibIts the filing of all permits and approvals related to land dIvIsions and such uses or activities as manufacturing, mdustnal & auto-onented businesses. 6300 Southcenter Boulevard, Suite #100 · Tukwila, Washington 98188 .. Phone: 206-431-3670 · Fax: 206-431-3665 . Exempts the filmg of and approvals related to the expanSIOn of eXlstmg busmesses on eXIsting lots, sign permits and buildmg permIts for tenant Improvements, and the extension of a current land use permIt. . More uses are permztted in the TOD area than affected by the moratorium. The moratonum does not affect the filmg of approvals related to all other uses currently allowed under TUC zoning, which support and implement the VISIOn for the area, including those that are easIly redevelop able such as auto sales lots, contractor or storage yards, or commercial parkmg. Staff has not receIved any requests to modify the ordmance since the last renewal m January 2005, Proposed Next Steps 1. CouncIl holds a public heanng on the moratorium at theIr COW meeting on July 11, 2005. 2. At the next regular meetmg on July 18, 2005, CouncIl has the following options. a) Adopt the proposed ordinance. Council renews the Ordmance, with the exemptIOn for residential mixed use TOD projects as set forth in Ordinance 2085. OthelWlse, its provisions remain the same as the current Ordinance No. 2081. The moratorium remams in effect for six months, at the end of which Council must hold another publIc heanng and renew, modify, or allow it to lapse. b) Modify the proposed ordinance. It remains rn effect for six months, at the end of which CouncIl must hold another public hearing and either renew, modIfy, or repeal the moratonum. c) Take no action, When Ordinance No. 2081 expires on July 19, 2005, land divisions, development activities and land uses will occur in the area as allowed under the City's zoning. Planning and l1nplementation of the TUC vIsion and other transportatIon improvements may be more difficult. Conclusions . To date, Staff has not been made aware of any negative effects ttom the moratorium on plans to develop or redevelop properties in the TOD, most likely due to the limIted scope ofthe moratorium. Should a specific project be proposed that falls outside the uses penmtted under the moratorium, Staffwill consider the appropriateness of the project and bring it fOlWard to the Council for deliberation. . Planmng Commission and City Council worksessions and public hearings on the draft Tukwila Urban Center Plan will begin this September. Plan adoptIOn IS anticIpated in the fourth quarter of2005, However, there is stIll a need for keeping the moratorium rn place until that tnne. Recommendations The CAP recommends adoptmg the proposed ordmance, wIth the exemptIOn for residentIal mixed use TOD projects as set forth m Ordrnance 2085, at the CouncIl's next meeting on July 18,2005. Transit-Oriented Development TOD Planning Area Map rnoo&~u AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA WASHINGTON, RENEWING A SIX-MONTH MORATORIUM ON ACCEPTANCE OF APPLICATIONS FOR CERTAIN LAND DIVISIONS AND DEVELOPMENT ACTIVITIES AND LAND USES WITHIN THE AREA DESIGNATED FOR TRANSIT-ORIENTED DEVELOPMENT AROUND THE TEMPORARY COMMUTER RAIl/AMTRAK STATION AT LONGACRES; PROVIDING FOR SEVERABILITY; AND DECLARING AN EMERGENCY. WHEREAS, the City recognized the unique opportunity to promote a more compact, mixed use, pedestrian supportive pattern of development that makes effective use of its proximity and accessibility to the Sounder commuter rail and Amtrak station in Tukwila, and includes a mix of retail, service, office and residential uses; and WHEREAS, a more intensive pattern of transit-oriented development (TOD) would assist the City with the redevelopment of the Tukwila Urban Center, one of thirteen designated urban centers within King County, and provide workers with commercial, public and recreational services close to where they live or work, and WHEREAS, a more intensive pattern of TOD would benefit the region by assisting in achieving Growth Management Act requirements and increasing local and regional transit rider ship; and WHEREAS, in August 2001, the City held a workshop, inviting other key stakeholders to explore the possibilities for a TOD in the Longacres area, and WHEREAS, the workshop resulted in strong support for the project and a "vision" for land use and transportation in the Longacres TOD area, and WHEREAS, to implement this vision, the City applied for and was awarded a $1.5 million grant by the Federal Highways Administration to prepare a master plan for the Longacres area, identifying land use, urban design and transportation/ circulation objectives, as well as to prepare implementing ordinances and design guidelines, complete environmental review of the plan and designate it as a planned action, and integrate the design of the permanent commuter rail! Amtrak station; and WHEREAS, while the City anticipates the TOD master plan project to be completed by the end of 2005, some issues need to be addressed immediately in order for the TOD project to be successful, and WHEREAS, the Tukwila Urban Center (TUC) zoning district allows for a variety of high-intensity regional uses in the TOD planning area, including light industry and warehousing, some of which may not be of appropriate type, density or character to support the intent of a TOD; and TOO Moratorium LMIkn 7/8/05 Page 1 of4 WHEREAS, the Longacres site is considered one of the region's key opportunities for TOD, primarily due to the large amount of vacant and re-developable land surrounding the station, and WHEREAS, any significant amount of new development occurring prior to the establishment of a desired pattern of uses in the TOD master plan could jeopardize the City's ability to implement the TOD plan; and WHEREAS, the City's Municipal Code allows for the division of land and adjustment of boundary lines that, if allowed to occur in the TOD planning area, would make future land assemblage for a TOD project difficult and costly, and threaten the successful implementation of the TOD master plan, and WHEREAS, within the TOD planning area, the City desires to take immediate steps to preserve the land available for development or redevelopment and restrict land uses that do not implement the vision for the area until the TOD at Longacres master plan and environmental review are completed, certain implementing zoning regulations are adopted by the City, and other related regional transportation infrastructure issues are decided, and WHEREAS, the City also desires to ensure public input on these issues, and WHEREAS, the moratorium will expire on July 19, 2005 and the TOD planning process is not yet completed, and WHEREAS, a public hearing on this proposed ordinance was held on July 11, 2005; and WHEREAS, the City desires to provide for an exemption to the moratorium for residential mixed-use TOD projects within one-quarter mile of the Sounder Commuter Railj Amtrak Station property, as amended by Ordinance 2085, and WHEREAS, the City desires to preserve the status quo for the protection of the health, safety and welfare of City residents, as it relates to development in Tukwila, until these matters are more fully considered and, therefore, has determined that an emergency exists; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings of Fact and Emergency Declared. The "Whereas" clauses, above, are hereby adopted by reference as the City Council's findings of fact as if fully set forth herein. Furthermore, the City Council hereby declares an emergency necessary for the protection of the public health and safety. Section 2, Moratorium Area Identified. For the purposes of this ordinance, "the TOD planning area" is identified in Figure 1 This area is bounded by 1-405 on the north, Tukwila City limits on the east, the southern boundary of parcel number 2523049006 on the south, and West Valley Highway on the west. Section 3. Moratorium on Activities. A moratorium originally established by Ordinance No. 1996, on September 16, 2002, and most recently renewed by Ordinance No. 2081, on January 18, 2005, is hereby renewed, regarding the filing of permits and approvals within the TOD planning area relating to: A. Land divisions: This includes all permits and approvals related to subdivisions, short subdivisions, boundary line adjustments, and lot consolidations. TOD Moratorium LMIkn 7/8/05 Page 2 of 4 B Development Activities and Land Uses: Except for sign permits, building permits for tenant improvements, the extension of current land use permits, and expansion of existing businesses on existing lots, this includes all applications and approvals for any and all. 1 rezones 2. conditional use permits 3. unclassified use permits 4. variances 5 binding site plans 6. required environmental review 7 building permits 8. land altering permits relating to the following activities and uses: a. Amusement parks b. Automobile, recreational vehicles or travel trailer sales rooms. No dismantling of cars or travel trailers nor sale of used parts allowed. c. Automotive services d. Cemeteries and crematories e. Commercial laundries f. Drive-in theaters g. Drive-through restaurants h. Electrical substations - distribution i. Heavy equipment repair and salvage j. Internet datal telecommunication centers k. Manufacturing, processing and/ or packaging of foods, including but not limited to, baked goods, beverages (except fermenting and distilling), candy, canned or preserved foods, dairy products and byproducts, frozen foods, instant foods and meats (no slaughtering) 1. Manufacturing, processing and/ or packaging pharmaceuticals and related products, such as cosmetics and drugs m. Manufacturing, processing, and/ or packaging previously prepared materials including, but not limited to, bags, brooms, brushes, canvas, clay, clothing, fur, furniture, glass, ink, paint, paper, plastics, rubber, tile, and wood n, Manufacturing, processing, assembling, packaging and/ or repairing electronic, mechanical or precision instruments such as medical and dental equipment, photographic goods, measurement and control devices, and recording equipment. o. Manufacturing, processing and/ or assembling previously prepared metals including, but not limited to, stamping, dyeing, shearing or punching of metal, engraving, galvanizing and hand-forging. p Motels q Recreation facilities (commercial - indoor), including bowling alleys, skating rinks, shooting ranges r Warehouse storage and/ or wholesale distribution facilities TOD Moratorium LM/kn 7/8/05 Page 3 of4 Section 4. Effective Period of Moratorium. The moratorium established by this ordinance shall become effective as set forth in Section 8 below, and shall continue in effect for six months thereafter unless repealed, renewed or modified by the City Council after a subsequent public hearing and entry of findings of fact. Section 5. Work Program, The Mayor is authorized to allocate the necessary resources to prepare a work program to address the land use and transportation planning issues identified in this ordinance and the City shall implement such a work program. Section 6. Exemption. Residential mixed-use transit-oriented development projects within one-quarter mile of the Sounder Commuter Railj Amtrak Station property are specifically exempted from this moratorium except for property located within 100 feet of the Burlington Northern Railroad right-of-way Property located within 100 feet of the Burlingtqn Northern Railroad right-of-way continues to be subject to the moratori.um unless said property is to be developed under an approved development agreement with the City of Tuhvila. Section 7. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or federal law or regulation, such decision or preemption shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other persons or circumstances. Section 8. Effective Date. This ordinance, or a summary thereof, shall be published in the official newspaper of the City As set forth in Section 1, this public emergency ordinance - necessary for the protection of the public health, public safety, public property or the public peace -- shall be effective immediately upon its adoption, pursuant to RCW 35A.12.130 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWlLA, WASHINGTON, at a Regular Meeting thereof this day of , 2005 ATTEST j AUTHENTICATED: Steven M. Mullet, Mayor Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY Filed with the City Clerk: Passed by the City Council: Published. Effective Date: Ordinance Number: Office of the City Attorney TOD Moratorium LMIkn 7/8/05 Page 4 of 4 City of Tukwila 6200 Southcenter Boulevard · Tukwila, Washington 98188 Steven M. Mullet, Mayor TO: From: Date: Commumty Affairs and Parks Committee Members Steve Lancaster, DCD DIrector Y,...,. L-J1.- June 15, 2005 ~ Subject: Renewing the current moratonum on certam land divisIOns and development activItIes ,withm the transIt onented development (TOD) planmng area Background In September 2002, Council adopted an ordinance establIshing a sIx-month moratonum on the acceptance of certam land divIsions and land use decisIOns within the transit-onented development (TOD) planmng area surroundmg the Sounder Commuter Rall/ Amtrak statIon (see FIgure 1) The moratorium was mtended to preserve land aVailable for development or redevelopment and restnct land uses that do not Implement the VISIOn for the area untIl land use and transportatIOn plans and regulations supportmg the TOD at the statIOn are m place. In Apnl2005, Ordmance 2085 was adopted, addmg an exemption to the moratonum for residential mIxed-use transit-oriented development projects wIthm one-quarter mile of the Sounder Commuter Rall/ Amtrak StatIon property. Ordinance No. 2081 expires July 19, 2005. Council must decide whether to renew the ordmance and hold a publIc heanng, or let the moratonum lapse To date, Councll has renewed the mOl':ltonum five times, modLfymg It to provIde more flexibIlity in use of the parcels whlle the TUC plan was bemg developed. However, there !s still a need for keeping the moratonuffi In place until a plan for the area is adopted. Renewal of the moratonum should contam the exemptIOns detailed in Ordmance 2085, as described above. Discussion The Current Ordinance. . Prohibits the filmg of all permits and approvals related to land divIsIOns and such uses or actIvities as manufactunng, mdustrial & auto-onented busmesses . Exempts the filmg of and approvals related to the expanSIOn of eXlstmg bus messes on eXIstmg lots, sign permIts and bmldmg permIts for tenant improvements, and the extension of a current land use permit. . More uses are pennated m the TOO area than affected by the moratonum. The moratonum does not affect the filmg of approvals related to all other uses currently allowed under TUC zomng, which support and Implement the VISlon for the area, mcludmg those that are easlly redevelopable such as auto sales lots, contractor or storage yards, or commercIal parkmg. Phone: (206) 433-1800 · City Hall Fax: (206) 433-1833 Renewal of the moratorium wIll not affect the proposed zomng code amendment allowmg mIxed use multifamIly developments as a conditIOnal use on properties adjacent to the Sounder commuter ralIl Amtrak station. Options 1. Council renews the Ordinance, adding the exemption for mixed use TOD projects as set forth in Ordmance 2085. Otherwise, its provisIOns remain the same as the current Ordmance No. 2081. The moratorium remains in effect for six months, at the end of which Council must hold another public hearing and renew, modIfy, or repeal the moratorium. 2. Council modifies the Ordinance. It remains in effect for six months, at the end of which Council must hold another pubh,c hearing and either renew, modify, or repeal the moratorium. 3. Council allows the Ordinance to lapse, Land divisions, development activities and land uses will occur in the area as allowed under the City's zoning. Planning and implementation of the ruc vision and other transportation improvements may be more difficult. Staff Recommendations In summary: . To date, Staffhas not been made aware of any negative effects from the moratonum on plans to develop or redevelop properties in the TOD, most likely due to the limited scope of the moratorium. Should a specific project be proposed that falls outside the uses pennitted under the moratorium, Staffwill consider the appropriateness of the project and bring it forward to the Council for deliberation. . Planning Commission and City Council worksessions and publIc hearings on the draft Tukwila Urban Center Plan will begin this September. Plan adoption is anticipated in the fourth quarter of2005. However, there is still a need for keeping the moratorium in place ~ilth~ti~. / Next Steps: 1. Renew the Ordinance, adding the exemption for mixed use TOD projects as set forth in Ordinance 2085. A copy ofthe proposed Ordinance is attached for your review. 2. Forward the proposed amendment on to the COW for a public hearing at a special meeting at their July 11, 2005 meeting. P'\L YNNM\Longacres TOD\moratorium\July 2005\CAP6.28.05.doc Illuf i**4* V w 017 I I VA S 1r 1 i CIV r ►ttt -I f Af i 1 41111 0 t 0/► t'! '44...6-1A,40# il, '%..:--,q,k," w 00 0,,..-.-:A.6, AA r1W1:8114-f i T ,:11111.' 11 1 :4, wo A t 0 I- 0 0 f 4 i te VT All, i A i' i 111 �r s �f� 1 ia, ,i woof tvlio 1 As, A r i V 113C; MOO #*-:171 V et 0 4 alliggeW 1•••• ---0-1*. Is AA AA n .1.c:.. eiv\\A i v 44 z l i 1 0 '3•elm tt,. /4,, 14 1i r 'Z Y,...1 ill& LI, I 0 t 0 111111r° 11 0 1 4 Ill �1 a ,s i Wiliii 0 f 3 Vill i ekehNi w it ��t �S .00 ■gor sAt* *ow l''''' y sr t City of Tukwiia Steven M. Mullet, .Mayor Department of Community Development NOTICE OF PUBLIC HEARING Steve Lancaster, Director June 29, 2005 Dear SIr or Madam: The Tukwila City CouncU is considering renewing Ordinance No. 2081 establishing a temporary moratorium on certain land divisions, and development activities and land uses within the area designated for Transit-Oriented Development (TOD) around the temporary commuter rail/Amtrak station at Longacres (see Figure 1). No changes are proposed, other than adding the provisions of Ordinance 2085 which exempt residential mixed-use transit oriented development projects within one-quarter mile of the Sounder Commuter Rail/Amtrak StatIon property rrom the moratorium. According to City records, your property or business may be affected by this moratorium. Consequently, we wanted to notify you of the public hearing on thIS ordmance scheduled for Monday, July 11, 2005, at 7:00 p.m. in Council Chambers, located in Tukwila City Hall, 6200 Southcenter Blvd. The moratorium is intended to preserve land available for development or redevelopment and restrict land uses that do not implement the vision for the area unti11and use and transportation plans and regulations supporting the TOD are in place. Within the TOD area, the current ordinance: . Prohibits the filing of all permits and approvals related to: · land divisions · such uses or activities as manufacturing, industrial & auto-oriented busmesses. . Allows the filing of and approvals related to: The expansion of existing businesses on existmg lots. Sign permits and building pennits for tenant improvements. . Allows the filing of approvals related to: All other uses currently allowed under TUC (Tukwila Urban Center) zoning which support and implement the vision for the area, includmg those that are easily redevelop able such as auto sales lots, contractor or storage yards, or commercial parkmg. 6300 Southcenter Boulevard, Suite #100 · Tukwila, Washington 98188 · Phone: 206-431-3670 . Fax: 206-431-3665 -2- June 27,2005 The current Ordmance, No, 2081, expires July 19, 2005, CouncIl must hold a public heanng and decIde whether to renew the ordmance or let the moratonum lapse. Planmng for the TOD area is underway, and there IS still a need for keeping the moratonum in place untIl a master plan for the area is m place. For addItional infonnation, or to obtain a copy of the proposed ordmance, please contact Lynn Miranda, Senior Planner, or Jack Pace, Deputy Director, at 206.431.3670. Sincerely, ~.~ Steve Lancaster Director, Department of Community Development li r A 4 t*Wf r il. I N -t 0 ,34 to digit 110 r_ f yc i'1^ •0 mi l AVOW I trAt t, 0 tdg`` f 1, l`. s\O ''.vim,,.: �t 9-, is* a\ Ili s,:14), .0. Aior- mtefe 1 -1 iw I to k f "`�`r A 10,100.- ;sot liall \V,-/ I M 4 a "NA °di& 4 '1 1 tzt \"'it 1,, A 9' stA S v if A j A 0 i vs lers k i i, ,r, i i 4 7 1 's.. C'll ill c; 14, 4Z 4 i 110. c:;) t 7 iik‘ 7 .,1%. so) A \OA 1 ry i c'tt so e6 r IA 4 gill ,.,....-p I. WS OD 1 fir C390 e e' f a lt, .1.. vo ite t VA*. Its'a {Sa 45:72:1V Community and Parks Committee June 28, 2005 Present: Joe Duffie, Chair; Joan Hernandez, Dennis Robertson Steve Lancaster, Lynn Miranda, Lucy Lauterbach ~ 1. Renew lVIoratorium on TOD Though the TransIt Onented Development (TOD) area has had a moratonum on land dIvisions and the types of development smce 2002 that would be inconsistent with a TOD, it has not appeared to affect any busmesses' plans for development or redevelopment. Smce the moratonum was last extended the CouncIl passed Ordinance 2085 which exempted from the moratorium residential mixed-use transIt- onented development III the area. Staff said the language continumg the mixed-use housmg exemptIOn IS included in tills extenSIOn. AJoint meetmg with the Planning CommIssion IS being planned for early September on the draft plan, with public hearings and deliberatIOns to follow. Recommend moratorium extension to CO'V and public meetine Julv 11. 2. Amendment to Commercial Development Solutions Contract Lisa Verner has been working on the Tukwila Valley South annexatIOn since July, 2004. Her contract will expire, and DCD proposes to extend It until November 30th. The amount of extensIOn would not exceed $40,000 Recommend contract extension to Council for approval. ~ommittee chair approval Minutes by LL a. w.. COUNCIL AGENDA SYN0PsIs kJ 4tia 9 .ti I ITEM NO. ._..i 4s. 1E i Meeting Date PaparepiN I Mayors review Council review ,`M -1 1 o7/11/o5 I R u7 I h,/J I f''< 1 ..s....oa�� I I I I I 5 �"7 I I I I ITEM INFORMATION CAS NUMBER. 05-101 I ORIGINAL AGENDA DATE. July 11, 2005 AGENDA ITEM TITLE COMPREHENSIVE PLAN AMENDMENTS CATEGORY Discussion Motion Resolution Ordinance Bic Award ['Public Hearnrg Other nlitg Date Mfg Date Mg Date dltg Date nlitg Date Mlitg Date dltg Date 7/11/O5 SPONSOR Council Mayor Adm Svcs DCD Finance Fir'e Legal P&R Police PTV SPONSOR'S Public meeting to receive input on 2004 -2005 Comprehensive Plan amendments. SUMMARY (Council and Planning Commission briefed on Transportation Element Update on 6/9/05) REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'L'E: 5/10/05 (CAP) RECOMMENDATIONS: SPONSOR /ADMI�i I. COIBtn'1'1'EE COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments MTG. DATE I RECORD OF COUNCIL ACTION MTG. DATE I ATTACHMENTS 7/11/05 Comprehensive Plan amendment packet distributed separately. i I GO UNCIL AGENDA SYNOPSIS sy Inrtrals ITEM NO. I o t 4 14, 2 P 1 rlleetu {2 Date Prepared b May or's revrew Connell renew w% 07/11/05 sjl I RC—, rso a ITEM INFORMATION CAS NUMBER. 05-102 'ORIGINAL AGENDA DATE. `i l l o s AGENDA ITEM TITLE Amendment to Commercial Development Solutions contract CATEGORY Discussion Motion Resolution Ordinance Bic Award Public Hearing Other ilk Date 7/11/05 Mtg Date tlltg Date I ftg Date AVtg Date illtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S Extend contract with Commercial Development Solutions (Lisa Verner) through November SUAliMARY 2005 with additional compensation not to exceed $40,000. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 6/28/05 RECOMMENDATIONS: SPONSOR/ADMEN Approve contract extension COM HT1EE Approve contract extension COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $40,000 $20,000 $0 Fund Source: DCD ADMINISTRATION PROFESSIONAL SERVICES (000.08.558.100.41.00) Comments MTG. DATE I RECORD OF COUNCIL ACTION 7/11/05 1 I MTG. DATE 1 ATTACHMENTS 7/11/05 1 Memo from Steve Lancasster dated July 5, 2005 1 Contract for Services Amendment No. 1 Contract for Annexation and Development Services with CDS dated July 13, 2004 Community and Parks Committee Minutes, June 28, 2005 1 I CITY OF TUK\VILA DEPARTMENT OF COMlVIUNITY DEVELOPlVIENT TO: Committee of the Whole Steve Lancaster ~v.r FROlVI: DATE: July 5, 2005 SUBJECT: Amendment to Commercial Development Solutions contract ISSUE Should our contract with Commercial Development Solutions for project management serveIces related to the Tukwila South Project be extended? BACKGROUND Commercial Development Solutions (Lisa Verner) has been providmg project management servIces for the Tukwila South development proposal since July of 2004, The origmal term of the contract was one year, with an amount "not to exceed" $94,000. We anticipate needing LIsa's services for several more months, and are proposing a contract amendment. The proposed amendment would extend the current contract through November 30, 2005. The proposed additional compensation for this extension would be "not to exceed" $40,000, bringing the total for the contract up to $134,000, ThIS contract is being charged agamst the DCD Administratlon Professional Services lme item (000.08.558.100.41.00), The proposed amendment will commit approxImately $20,000 more than is remaining in this budget line item, We expect to be able to absorb thIS expendIture without exceeding the overall department budget through reduced expendItures in other line items. AL TER1~ATIVES 1, Extend the contract with Commercial Development Services through November 2005, in an additIOnal amount not to exceed $40,000. Q:\PAA\TVS Segale\CDS_ExtensIOnCOW,doc-sjl-Created on 07/05/2005244 PM Page 1 of2 2 Extend the contract for a shorter or longer penod oftime, and adjust the amount accordingly. 3. Allow the current contract to expire, RECOMlVIENDATION Forward to regular meeting of the CIty Council with a recommendatIOn to extend the contract with Commercial Development Services through November 2005, III an addItional amount not to exceed $40,000, Q:\PAA\TVS Segale\CDS_ExtensIOnCOW.doc-sjl-Created on 07/05120052:44 PM Page 2 of2 CONTRACT NO. A 604 -()h.3 CIty of Tukwlla Contract for ServIces Amendmen t # --1 Between the City of Tukwila and Commercial Development Solutions. That portion of Contract No. AG04-063 between the City of TukwIla and Commercial Development Solutions is amended as follows: Under Section 2., Compensation and Method of Payment, is amended to add $40,000 to the original amount of the contract. The total amount of funds to be paid. shall not exceed $134,000. Under Section 4., Duration of Agreement is extended to November 30, 2005. All other provisions of the contract shall remain in full force and effect. DATED this day of , 2005. CONTRACTOR CITY OF TUKWILA Steven M. Mullet, Mayor ATTEST / AUTHENTICATED APPROVED AS TO FORM Jane E. Cantu, CMC, City Clerk City Attorney OLJ-t Contract No. CONTRACT FOR ANNEXA nON AND DEVELOPMENT SERVICES This Agreement is entered into by and between the City of Tukwila, Washmgton, a r optional municipal code city hereinafter referred to as "the City", and Commercial De, Solutions, hereinafter referred to as "the Contractor," whose mailing address is PO B( Seattle, Washington 98127 WHEREAS, the City has detennined the need to have certain services perforn citizens but does not have the personnel or expertise to perfonn such services; and WHEREAS, the City desires to have the Contractor perfonn such services p1 certain tenns and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter cont parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed bv Contractor. The ( shall perfonn those services described on Exhibit A attached hereto and incorporated here reference as if fully set forth. In perfonning such services, the Contractor shall at all timl with all Federal, State, and local statutes, rules and ordinances applicable to the perfonnalll services and the' handling of any funds used in connection therewith. The Contractor she and obtain prior written approval from the City if the scope or schedule is to be modified in 2. Compensation and Method of Payment. The City shall pay the Contract. services rendered accordmg to the rate and method set forth on Exhibit B attached hereto an incorporated herein by this reference. The total amount to be paid shall not exceed $94,000 Invoices listing work perfonned and hours worked shal} be submitted by Contractor to the ( end of each calendar month. The City shall pay invoi&'s within 35 days of receipt. 3. Contractor Budeet. The Contractor shall apply the funds received 1 Agreement wIthin the maximum limits set forth in this Agreement. The Contractor sh, prior approval from the City whenever the Contractor desires to amend its budget in any \Va 4, Duration of Aereement, This Agreement shall be in full force and ej period commencing July 13, 2004, and ending July 12, 2005 unless sooner tenninated provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contrac independent contractor with respect to the services provided pursuant to this Agreement. l' this Agreement shall be considered to create the relatIOnship of employer and employee be parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to an accorded City employees by virtue of the services provIded under this Agreement. The Cit' be responsible for withholding or otherwise deducting federal income tax or social so contributing to the State Industrial Insurance Program, or otherwise assuming the dUI employer with respect to the Contractor, or any employee of the Contractor 6. Indemnification. The Contractor shall indemnify, defend and hold hm City, its officers, agents and employees, from and against any and aU claims, losses 0, including attorney's fees, ansing from injury or death to persons or damage to property occ, any act, omission or failure of the Contractor, its officers, agents and employees, in perfo work required by this Agreement. With respect to the performance of this Agreement claims against the City, its officers, agents and employees, the Contractor expressly , immunity under Title 51 of the Revised Code of Washington, the Industrial Insuranc( injuries to Its employees, and agrees that the oblIgation to indemnify, defend and hold provided for in this paragraph extends to any claim brought by or on behalf of any emplo Contractor This waiver is mutually negotiated by the parties. This paragraph shall not ap damage resultmg from the sole negligence of the City, its agents and employees. To the ex! the damages referenced by this paragraph were caused by or resulted from the concurrent r of the City, its agents or employees, this obligation to indemnify, defend and hold harmle and enforceable only to the extent of the neglIgence of the Contractor, its officers, at employees. 7. Record Keepine and Reportine. A. The Contractor shall maintain accounts and records, including property, financial and programmatic records which sufficiently and properly reflect all indirect costs of any nature expended and services performed in the performance of this j and other such records as may be deemed necessary by the CIty to ensure the perfonnar Agreement. ffi r2rd c ORt \r B These records shall be maintained for a penod of seven (7) year: teml1nation hereof unless pennission to destroy them is granted by the office of the archi accordance with RCW Chapter 40 14 and by the City 8. Audits and Inspections. The records and documents with respect to all I covered by this Agreement shall be subject at all times to inspection, reVIew or audit by law the perfonnance of this Agreement. 9. Termination. This Agreement may at any time be tenninated by the ( Contractor giving to the other party thirty (30) days written notice of the City's or Contr intention to tenninate the same. In the event of such termination, Contractor shall be ent! compensation for services rendered through the date of termination. 10. Discrimination Prohibited. The Contractor shall not discriminate again employee, apphcan~ for employment, or any person seeking the services of the ContractoJ provided under this Agreement on the basis of race, color, religion, creed, sex, age, national marital status or presence of any sensory, mental or physical handicap. 11. Assignment and Subcontract. The ContractQr shall not assign or subcontn portion of the services contemplated by this Agreement without the written consent of the City 12. Entire Agreement. This Agreement contains the entire Agreement betw{ parties hereto and no other Agreements, oral or otherwise, regarding the subject matter Agreement, shall be deemed to exist or bind ariy of the parties hereto. Either party may I changes in the agreement. Proposed changes which are mutually agreed upon shall be inco!] by written amendments to this Agreement. 13. Notices. Notices to the City of Tukwila shall be sent to the following address City Clerk City ofTukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor uJ signature line below 14. Applicable Law: Venue; Attorney's Fees. This Agreement shall be gover and construed in accordance with the laws of the State of Washington. In the event ar arbitration, or other proceeding is instituted to enforce any tenn of this Agreement, the specifically understand and agree that venue shall be properly laid in King County, Washingto prevailing party m any such action shall be entitled to reasonabJe attorney's fees and costs of SI DATED this l?~ day of rr ,20U!:f- CITY OF TUKWILA ~ ~'v\\IV'-,~ Mayor, Steven M. Mullet g CONTRACTOR: ~~ ~ BY: ~1fU!JJ- V~ Ti e:'(lafli:;tt4. Printed Name: l1~fl..--5 r/{2A('1t....V A TTESTI AUTHENTICATED- !v.YL-LG. & .J e E. Cantu, CMC, City Cler APPROVED AS TO FORM. Office of the CIty Attomey ADDRESS (!t)~. Po 13Lf\{' 16377.--- rX-c~ .uJA t/'7{ &( , BY ~~~~. EXHIBIT A SCOPE OF SERVICES The following work will be perfonned under the dIrection and oversight of the CIty of Tukwila Director of Community Development (DCD): 1. Provide support to Project Team, consisting of senior City staff appointed by Mayor, . Schedule regular and special meetings of the Project Team. Determine need and arrange for attendance by persons outsIde the Project Team. . Develop arid distribute meetmg agendas in consultation with DIrector of Community Development (DCD) and the project proponent. . Prepare, distribute and present issue papers and recommendations. . Prepare and distribute meeting notes. . Implement direction provided by Project Team, in consultation with DCD. 2. Serve as City liaison to affected property owners and other government agencies on all matters involving annexation and development of the Tukwila South area. . Act as first point-of-contact between property owners and City staff. . Coordinate communication between City staff and property owners, consultants, government agencies and other interested parties, . Attend meetings involving property owners, consultants, agency representatives and others concerning master plan, environmental review, infrastructure planning and financing, annexatiOn, and other matters involving annexation and development of the Tukwila South area. . Keep CIty officials infonned and seek direction concerning interactions with affected property owners, consultants, agencies and other interested parties. . Identify issues needing resolution, provide necessary information and recommendations to decision-makers, and take appropriate actions to ensure decisions are timely made and implemented. 3. Manage selection and perfonnance of consultants to ensure the development of objective, accurate, complete and well-written mfonnation for decision-makers. . Advise Director and Project Team concerning need for peer review of property owners' or consultants' submittals, and other City consultant needs related to the project. . Prepare scopes-of-work for proposed consultant contracts. . Manage consultant selection process in complIance with CIty consultant selectiOn guidelines and procedures. . Monitor perfonnance of City consultants, mcluding reVIew of, and recommendations concerning mVOlces and draft work products Exhibit A. Contract for AnnexatlOn and Development Services Page 1 of2 · Brief ProJ ect Team and other City officIals, as appropriate, concerning consultant progress, findings and significance. 4. Coordinate City's reviews of proposals relating to land use polIcy, development regulatIOns, infrastructure financing, environmental protection and related issues. · Review all submIttals by property owners and theIr consultants, · Coordinate inter-departmental review of property-owner submIttals and other project-related infonnation and recommendations. · Coordinate City's project-related activitIes and decisions with other govem~ental agencies. · Identify and evaluate polIcy and implementation optIOns, Draft issue papers, staff reports and recommendations for consideration by decision-makers. · Make presentations to decision-makers and other groups. Exhibit A. Contract for Annexatlon and Development Services Page 2 of2 EXHIBIT B PAYMENT Payment for work completed and for servIces rendered under thIS contract shall be at the rate of $60,00 per hour exclusive of travel time, ExhibIt B. Contract for AnnexatIon and Development ServIces Page 1 of 1 Community and Parks Committee June 28, 2005 Present, Joe Duffie, Chair; Joan Hernandez, Dennis Robertson Steve Lancaster, Lynn Miranda, Lucy Lauterbach 1. Renew Moratorium on TOD Though the Transit Oriented Development (TOD) area has had a moratonum on land dlvisions and the types of development since 2002 that would be inconsIstent wlth a TOD, it has not appeared to affect any busmesses' plans for development or redevelopment. SInce the moratonum was last extended the Council passed Ordinance 2085 WhICh exempted ftom ~he moratorium residentIal mlxed-use transit- oriented development in the area. Staff said the language continuIng the mixed-use housing exemption is Included in this extension. A joint meeting wIth the Planning CommissiOn is being planned for early September on the draft plan, with public hearings and deliberations to follow. Recommend moratorium extension to COW and public meetin2 Julv II. * 2. Amendment to Commercial Development Solutions Contract Lisa Verner has been working on the Tukwila Valley South annexation since July, 2004. Her contract will expire, and DCD proposes to extend it until November 30th. The amount of extension would not exceed $40,000. Recommend contract extension to Council for approval. ~ommittee chair approval Minutes by LL COUNCIL AGENDA Siiwosis 4•.. s y murals Iz'EmNo. o t 1 e, G7 S j MYleetzng Date Prepared by 1 Mayor's review 1 Council review S Qi 7/11/05 1 CKetil rs 1 1 1 1 1 ITEM INFORMATION CAS NUMBER. 05-103 I OMGINAL AGENDA DATE. JULY 11, 2005 AGENDA ITEM TITLE Urban Center Signal Interconnect Project Consultant's Agreement with Siemens CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date illtg Date flits Date illtg Date Mtg Date Mtg Date Mtg Date: 7/ 11105 SPONSOR El Council El Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIY/ SPONSOR'S The contract is for the engineering design services for the traffic signal interconnect SUMMARY project in the Tukwila Urban Center /Commercial Business District. This will update the current traffic signal system from independent signal operation to a fully integrated, regionally interfaced, multi -modal Intelligent Transportation System (ITS) using a fiber optic cable network. Four firms were interviewed and Siemens received the highest score. REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE. 6/27/05 RECOMMENDATIONS: SPONSOR /ADM l Authorize Mayor to sign the agreement with Siemens. COMM.(l'EE Approve agreement and forward to COW and then Regular Council. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $285,877.00 $260,000.00 $0.00 Fund Source: 104 Commercial Streets (page 49, 2005 CIP) Comments Total budget is $660, 000 for 2005 and can be allocated for design. MTG. DATE 1 RECORD OF COUNCIL ACTION 7/11/05 1 I 1 I I MTG. DATE I ATTACHMENTS 7/11/05 1 Information Memo dated June 23, 2005 1 Consultants Rating Sheet 1 Consultant Cost Estimate, Agreemennd Scope of Work 1 Transportation Committee Meeting Minutes from June 27, 2005 Agreement contains standard Federal boilerplate language and i s therefore, 1 not copied within this packet. It you want a copy of the complete agreement, it is available from the City Clerk's ottice. INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public W orks Directo~ June 23, 2005 Urban Center Signal Interconnect Project Consultant Agreement Project No. 88-RW02 ISSUE Approval of scope and fee documents in the amount of $285,877.00 to provide engineering design services for the l!rban Center Signal Interconnect project. BACKGROUND For the past decade or more, the City has been planning to interconnect all the traffic signals in the City, primarily in the Urban Center area, To that end, many miles of conduit have been laid in open trenches at every possible opportunity. In 2003, Tukwila was awarded $180,000 in CMAQ (Congestion Mitigation and Air Quality) funds toward the engineering and design of the signal interconnect project, In 2004 and early 2005, additional grant monies in the amount of $1,206,215 from a Federal ITS Deployment Program were awarded toward construction. In February 2005, a Request for Proposals was made for consultants interested in performing the design work. Four fIrms submitted Proposals and three were short-listed for interviews. The selected fIrm, Siemens, was given the highest scoring by the selection panel. Since that time, staff has been negotiating the scope and fee documents. ANALYSIS The 2005 budget has $260,000 for engineering but this contract amount is for $285,877.00. However, the federal earmark has been allocated under the Preliminary Engineering phase and will remain there until the engineering has been completed. The additional cost for engineering can be paid using the Federal ITS dollars. As the contract negotiations progressed, it became clear that designing of ITS projects comes with a higher than typical engineering cost (generally assumed at 10-15 % of the construction costs). It is not anticipated at this time that using the federal funds for design will negatively impact the City's ability to fully construct the project. The attached scope and fee are the meat of the actual contract language. The full contract, incorporating this scope and fee will be presented during the July 11, 2005, Committee of the Whole meeting. Because of the federal funds involved, a standard federal contract will be used. RECOMl\1ENDATION Refer the full contract to the July 11, 2005, Committee of the Whole meeting, attachments h:\pubworks\cyndy\inttrconnect\informatlon memo consultan selecrion 6-23-05.doc Center Signal Interconnect Tukwila Urban and ITS Pro'lect Reviewer Submitter TransCore with Garry Struthers Siemens, with DIGS Assoc. &Western 181 Group with Perteet, In Composite AVera e Composite pveraie Composite Avera • e Composite Averaie 50 204 40.8 220 44 0 210 42.0 228 45.6 100 400 80 0 445 89.0 412 82.4 455 91.0 a) N a x W N C E 8t°' 200 345 169.0 g75 175 0 820 164.0 930 136.0 300 1155 231 0 1295 259 0 1255 251.0 1350 270.0 1140 228,0 1295 259.0 1255 251.0 1390 278 0 1120 224 0 1280 256 0 1220 244.0 1345 269 0 150 575 115.0 660 1214 0 132.0 5857 0 C C iQ E � Q Q na�Ci O 0 a L. 1400 1200 5439 1087.8 1050 - 1050 0 6070 a) a) C 685 137.0 1171 4 6353 1270.6 655 131.0 1050 1050.0 1050 1050.0 900 4173 50 834 6 50 0 3996 799.2 3903 780 6 45 CU o 45.0 3500 5439 1087.8 11343 3148 6 10903 3020.6 11351 3146.2 4 Consultant/Ad dresslT elephon e Local Agency Siemens ITS Standard Consultant 8004 Cameron Road Agreement I Austin, TX 78754 attn. Paul Wilson Agreement Number Federal Aid Number Project Title And Work Description Tukwila Urban Center Signal Interconnect and ITS Agreement Type (Choose one) Project: Provide professional services for the design of the Tukwila Urban Center Signal Interconnect ~ Lump Sum and ITS project, preparation of bid documents for Lump Sum Amount $ 285,877.00 construction and implementation, and assistance in o Cost Plus Fixed Fee complying with FHW A ITS Deployment Program Requirements Overhead Progress Payment Rate % DBE Participation Overhead Cost Method DYes ~No % D Actual Cost WBE Participation D Actual Cost Not To Exceed % DYes 181 No % D Fixed Rate % FederallD Number or Social Security Number 39-1280256 Fixed Fee $ Do you require a 1099 for IRS? Completion Date DYes ~No o Specific Rates Of Pay D Negotiated Hourly Rate Total Amount Authorized $ 285,877.00 D Provisional Hourly Rate Management Reserve Fund $ 14,123,00 o Cost Per Unit of Work Maximum Amount Payable $ 300,000.00 THIS AGREEMENT, made and entered into this day of between the Local Agency of the City ofTukwila , Washington, hereinafter called the "AGENCY" , and the above organization hereinafter called the "CONSULTANT" WITNESSETH THAT WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS. the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof. the parties hereto agree as follows. DOT Form 140-089 EF Revised 12/99 Page 1 of 8 SIEMENS _'i1,~[;t~tr%1f!'f'irli7rfm'{'J,~f~a~~ Scope of Work v 8.0 6/22/2005 Siemens ITS Page 1 SIEMENS _,"-,'IT1;[Nil1,T17?(~(iI'it.l~iaIr;n~~tt~tf-'fI~ Table of Contents Scope of Work. ............... ......... ......... ...... ........ ....... ........................... ..... ............... ................. ...... ...................1 Introduction.................................................................. ............................,.................. .................,......... .......3 Assumptions. .......................... . ............. ............. ......... ............ ........ .......... .... ..... ....... ..,...... ...,......... ..........3 Task 1: Project Management..........,..................................... ........................ ............ . ..............................3 Project Schedule and Budget ......... .............. ....,......,.... ..... .......... ............ . ..... ..,.. .... ..... ..... .........................4 Quality Assurance/Quality Control Plan ........ ....................,.......... ............... .......... ........,. ........... .................4 Deliverables .. ................ ................,....................................................................... ......................... ,....... ...4 Task 2: Concept Plan ..'....,..... ....'.. ,.... ,.. ..,.............. .................................. ..... ................. ........ ................. ....5 Operational Concept..............., .................... .............. ............. ... '......... ,... .. ..... .. ............,..........5 User Requirements.... .............................................................. .........................................,......................... 5 System Architecture. .;....,. ................,.................. ........ ........................................,...................................... 5 Alternatives Analysis and Recommendations .............................. .......... .... ........... ... .......... ..... ...... ....... .......5 Conceptual Design............. ........................................ ................,......... ,.............................................. ,.. '... 6 Deliverables.............,...... ..........,.......,...............,........................................................,......,......................... 7 Task 3: Design of Field Components and Equipment .................................................................................... 7 Data Collection.................. ................ ............ ..... ,....................................... ...................., ...,.....................8 TSP Design ............... ...... .......................................................................................,.....,....................... ......8 Design Drawings (PS&E)... ..,... .............. ................ ,.... ...................................,........,....,........................... ...9 City Responsibilities .....................,............................................................ .... ...... ....... ............. .........10 Design Assumptions...... .......................,......,....... ....... ................................. ,.............,................. ,......... ...10 Deliverables..... ....... .......... ..,.....' ............................... ............., ..............,...........................,.................... ...11 Task 4: Traffic Operations Center Enhancements .......................................................................................12 Assumptions.. ....... ............,. ......... ,............................ .........................,..............................,.................. .....12 Deliverables... ..... ..,........ ,........................ .......................... .............. ......,......... ......................... .......... .... ...12 Task 5: Funding.......... .....,.... ................ ............. ..... .......... ................... ......................................... ............. ..12 Deliverables... ....... .... ...................... ....................... ........... ..............................,.......................... .......... .....13 Task 6: Reporting of Project Benefits... ............. ........ ,................ .............. ,.... ............................ ...... .............13 Assumptions: ........ ............ ....................... ......... ................... ................................,..................... ......... ..... .13 Deliverables: ............ .............. ...... ......... .......... ..... ..,.... .........,.............. ....................................... .......... .....13 Optional Services ....... .... ........ ..... ............. ........,................,... ,........................,......... ........,................... ........14 Operations, Management, and Maintenance Plan ....................................... ............ ............. ............ ........14 Development of Signal Timing Plans ................................................................... .,....... ............................14 System Implementation/Integration ......... .......................... ............ ........ .................................. .............. ...15 On-Call Construction Support Services .......................................................... .... .,..................... ...............15 Siemens ITS Page 2 SIEMENS _~~~ro~tl~'ki-iJ~ Introduction This scope of work describes the project tasks to be completed by the Siemens ITS Team for the first phase (Phase I) of the Tukwila ITS project. The first phase will provide the City with a set of contract documents (plans, specifications and cost estimate) for the construction of the signal system and ITS improvements. The project is divided into four separate areas: . CBD (31 signalized intersections assumed) . Tukwila International Blvd (7 signalized intersections assumed) . East Marginal Way (12 signalized intersections assumed) . Interurban Ave (9 signalized intersections assumed) The CBD area includes the area bounded by 1-5, Southcenter Blvd, West Valley Highway and S. 180111 Street. Tukwila International Blvd includes the signalized intersections on Tukwila International Blvd from Military Road to S, Boeing Access Road. East Marginal Way includes the signalized intersections on East Marginal Way from the City of Seattle city limits to Interurban Avenue. Interurban Avenue includes the signalized intersections from East Marginal Way to 1-405. The Scope of Work described herein covers the CBD area. It is assumed that the other areas will be covered under a separate phase of the Tukwila ITS project. Assumptions . The Scope of Work covers the CBD area only Task 1: Project Management Project management and administration will include the following activities: . Project Set-Up (Project File and Cost Controls) . Project Reporting (Progress Reports, Invoices, Schedule) . Project Documentation (Project Documents, Meeting Minutes, File Maintenance) . Project Client and Agency Meetings (Maximum of 10 assumed) . Project Coordination . Project Quality Control and Assurance . The Project Manager and Deputy Project Manager will represent the Team in all required meetings with the City and other agencies. Work will include the preparation of presentation materials and appropriate handouts. For all meetings attended, the Siemens ITS Team will prepare meeting agendas and minutes. Minutes will comprise brief summaries of the discussed items together with action items (action/responsibility/due date). The Team will construct and maintain a project contacts list. The Project Manager, and technical members of the Team as appropriate will attend monthly project meetings with the City staff and present project progress including updated project schedule and discuss project issues with the City at these meetings for the purposes of receiving the Cities' input and resolving open items. Siemens ITS Page 3 SIEMENS ~~i!fftfjj~IJ.r1if1:~ft:liaU:"fJ;,{l:J!qi] Project Schedule and Budget A project kickoff meeting will be held to review the elements of the proposed work plan, proposed schedule and deliverables and confirm agency roles, stakeholders, applicable standards and lines of communication. An important objective of the project kickoff meeting is agreement on the desired objectives and outcomes of the project. To facilitate the highest level of project satisfaction the City will identify the roles and responsibilities of City staff during the review process including technical review and project management. City staff from engineering and signal maintenance and operations will be assigned to provide input to the design and provide feedback on critical design issues and cost tradeoffs. After the kickoff meeting, the Team will prepare a Systems Engineering Management Plan (SEMP) that clearly lays out the following: . Statement of Work, project tasks, and responsibilities . Resource Loaded Schedule in MS Project . City responsibilities - e.g, creation of Technical Advisory Group . Project Team Organization, contact information for key staff on the Project, the roles and responsibilities of each Team member (firm) on the Project. Technical milestones, inter-task, intra-project and inter-project relationships, . Project Control Method, Quality Control Plan for the Project The SEMP will be a living document and will be expanded and amended during the course of the Project as needed. The SEMP shall be used to track the project progress and any changes in the project scope and direction. Project progress shall be reported on a regular basis to the City and any changes to the scope/direction will be discussed and agreed with the City. The Project Manager will prepare and submit a monthly progress report that details the status of work being performed by the Team. These reports, in a form acceptable to the City, will include: a narrative of the tasks accomplished in that month, an outline of the tasks anticipated to be accomplished in the next month, a summary of problems which occurred during the previous month, identification of any anticipated problems, an updated project schedule, an invoice detailing resources spent, work planned for the next reporting period and a summary of the percent completion for each task of the Project. An updated MS Project Schedule will be attached to each progress report. A maximum of 10 project coordination meetings are assumed over the 10-month project schedule. These meetings will include design reviews, coordination with City staff and coordination with agency stakeholders (WSDOT, King County). Quality Assurance/Quality Control Plan The Siemens ITS Team will follow long-established Quality Assurance and Quality Control procedures. Project quality control and assurance activities and review will be performed by the project principal. This will include the review of all project submittals and deliverables. Deliverables . Systems Engineering Management Plan . Attendance at Monthly Project Meetings - agenda and minutes . Monthly Progress Reports . Invoices Siemens ITS Page 4 SIEMENS _.~lli~~~1l!1If1f'J~dif~J}i::.'j1~ Task 2: Concept Plan In this Task, the Siemens ITS Team will develop a conceptual design for all Project components. The conceptual design will be used to prepare detailed requirements for use in the detailed design. The document will identify both technical and engineering issues which should be resolved before starting the detailed design. Operational Concept The Operational Concept will identify the expectations, goals, concepts, institutional actions, roles and responsibilities that should be considered in the development of the A TMS system. This Concept will also identify connections, cooperation, and coordination activities with other systems and agencies. The operational concept will provide a roadmap for future enhancements to support funding application. The team will conduct meetings with the project stakeholders to ensure that the policies, procedures. and objectives of each are the foundation of the Operational Concept, and hence, the Design and final Implementation Plan (optional) The Stakeholders will include the cities of Tukwila, Renton, the State of Washington, and King County. For this phase, there will be no coordination with Seattle but there will be with the County. User Requirements From the stakeholder interviews and the Concept of Operations, user requirements (needs) will be identified. These requirements identify how the users will operate the system, the capabilities that are expected, and constraints such as cost, reliability, and staffing expectations. User requirements will be developed for traffic control, CCTV surveillance. vehicle detection, data sharing, communications, and future expansion. This task will assume the use of ACTRA system by the City for their traffic control applications. System Architecture The Siemens ITS Team will develop a Project level architecture based on the identified requirements. The Project level architecture will identify the sub-systems and the physical and logical connections between them. The architecture will also identify the type and quantity of information to be exchanged between the various sub-systems and with external systems. The architecture will distinguish between initial and future elements and will identify the interfaces to be developed as part of this Project and the interfaces to be developed in the future. Alternatives Analysis and Recommendations The Siemens ITS Team will investigate the alternative technologies available for each relevant system component technology as needed. For each promising alternative, the following issues will be considered: · Is it suitable for the project environment? · How well does it address the high-level requirements? · Is it affordable, both initially and for on-going operation and maintenance? · Is it proven and low-risk? · Is it available within the required time~frame? The Siemens ITS Team assumes that communications equipment for the project will be procured by the City, taking into consideration possible recommendations by the team. It is assumed that the City will specify vendor products to be used, such as cameras. Evaluation of potential communications technologies will include consideration of their physical placement requirements, whether field conditions are suited to those placement constraints, and the need for installation of support structures where devices cannot be mounted on existing Siemens ITS Page 5 SIEMENS _(t1~rrrrn.~~~r:rr12';f;'f;f,t;r~r;Mktf.~~ facilities. The analysis will also consider tentative device locations (which may vary from one technology or product to another) if the locations provided by the City prove not to be feasible, and the quantity of device installations needed to meet project requirements within the project budget constraints. This will also include an assessment of final CCTV count and locations, taking into consideration the stakeholders' interests, needs, and available budget. For vehicle detectors, loops and video detection technologies will be considered. The CCTV technology assessment will consider both field-to-central and center-to-center applications. With the availability of digital video, there are a number of options available for CCTV distribution that can have major impact on communications requirements. Both analog and digital video options will be investigated and their advantages and disadvantages clearly stated. The option for a fixed CCTV camera to provide both vehicle detection and visual surveillance will be considered. For communications technology task, the Team will assume a fiber backbone. The results from the conduit field survey will be used to conduct a gap analysis which will identify the locations where existing conduit can be used and the locations where the conduits needs to be replaced or installed. For the locations where new conduit is needed, available communications media technologies will be evaluated and the recommendation may result in a hybrid solution. The Siemens ITS Team will also provide a recommendation of communications equipment that the City should utilize for both signals as well as video, taking into account the City's recommendations. Both Analog and Ethernet technologies will be evaluated for their implications to functionality desired by the City and costs. The evaluation will consider flexibility for accommodating future expansion of the system and evolving technologies. Conceptual Design This activity will bring together the analysis and decision making carried out in previous activities to develop a comprehensive conceptual design. This will identify, and describe all the project's physical components and relate them together logically, physically and geographically. This will result in a Physical System Configuration. The conceptual design will address the following components: . Field Hardware (vehicle detection, visual surveillance (CCTV cameras)): number, identification of location, mounting or placement, and hardware and firmware specifications. . Central Monitoring and Control Facilities: computers and other system-related equipment, any specialty furniture, and preliminary room layouts. . Communications: identification of equipment and media specifications, "typical" configurations, and locations; for links between field elements and the central ATMS system and between the A TMS and external systems. Wireless Access Points will be considered as an alternative to communicate with field devices, The Conceptual Design will include preliminary cost estimates. If necessary, the number and location of field devices will be varied to address any mismatch between the estimated cost and the available funds. In this Siemens ITS Page 6 SIEMENS _<j'7~~~d-~1biF'flr,r'tJ~.j~!li~'1J~ case, preliminary device locations will be revisited to identify the lowest priority sites for potential elimination and opportunities for replacing two devices with one in a compromise location. The priority of device sites will be based on information collected from stakeholders as to which areas are the most in need of monitoring or information dissemination and consideration of overall system functionality. The impact of field device location on communications infrastructure cost will be considered in choosing the final location of field devices, The Siemens ITS Team will address the need for separate operations facilities (user interface) at maintenance yards and City Hall as part of the Conceptual Design, DeliverabJes · Concept Plan (comprising Operational Concept, User Requirements, System Architecture, Conceptual Design) Task 3: Design of Field Components and Equipment This task will include the design of all the field components and equipment needed to operate the traffic management system. The field elements assumed to be included in the design for each project area are summarized in Table 1. Video UPS Backup # #of Cabinet CCTV Detection System System Project Area Intersections Upgrades Cameras # of of Detection Comm. intersections intersections CBD 31 20 10 5 All 6 locations All T InU Blvd 7 4 2 1 6 21ocaUons All E. Marg. Wy 12 8 5 2 11 3 locations All Interurban 9 6 3 2 8 2 locations All Table 1: Field Elements Assumed This Scope of Work only covers the CBO project area. It is assumed that the other areas will be covered in a later project phase. It is assumed that all cabinet upgrades and/or replacements will be provided on the same corner and at the same location of the existing cabinet. Foundation upgrades for new cabinets will be completed by using a standard "pour around" of the existing foundation. It is assumed that no new right-of-way will be required for any field elements (cabinets, poles, etc,). CClV and video detection cameras will be mounted on existing signal poles. The amount and final location of the CClV cameras will have been determined as part of the Concept Plan development, see Task 2, Communications equipment for the CClV cameras will be housed in the controller cabinet (no separate CClV cabinet). UPS backup systems will use a standard mount on the side of the signal cabinet. Transit and emergency vehicle signal priority capability will be assumed at all project intersections. The design of the Transit Signal Priority equipment at 7/ocations is included in the scope. It is assumed that existing copper signal interconnect that is no longer needed can be removed from the existing conduit if needed to provide space for fiber. Siemens ITS Page 7 SIEMENS _{f!~~~;f(fJ.j.1'-'-1~71'l:~~ A complete list of key design assumptions is listed at the end of this task. Data Collection Field Reviews The Siemens ITS team will conduct a field review of the project area to assess existing equipment, location of aerial and underground interconnect, lighting, cabinet locations, speed limits, pavement markings and overall existing field conditions. This data will be photographed to guide the design work and inform decision makers of potential tradeoffs and design decisions. For controllers, data collected will include details of controller type, cabinet type, condition of the cabinet, equipment in the cabinet, capacity of the conduit etc. For communications, hub locations, demarcation boxes, antenna locations as needed will be identified. Existing Conduit Inventory The team will first collect and assess available data from as-built drawings, working drawings and the City's existing GIS database. This data will be provided by the City to the Siemens ITS team and will include any drawings, sketches or records that describe the location of existing and/or planned conduit, interconnect (fiber and copper), signal equipment, cabinets, cameras and other field devices. Based upon this data, the Siemens ITS team will determine the potential gaps and needs in the City's communication system and determine the potential areas where additional field review and conduit surveys may be needed or justified. It is assumed that 50% or more of the City's conduit that will be used for the communications design will be empty or will not need conduit proofing. It is also assumed that the remaining conduit surveys can be performed within 100 manhours. Conduit surveys will be conducted where new cable is proposed in existing conduit. The City will provide assistance with the conduit proofing and will provide the Siemens ITS team with access to existing cabinets, junction boxes and utility vaults. Data to be Provided by the City Aerial Orthophoto The City will provide the team with an aerial orthophoto (flown within the last 5 years) of the project area that is scalable to 1" = 20 feet. The aerial will be provided in a format that can be imported into AutoCAD. The aerial photo will be used as a base map for the design of the field components. Existing Underground Utilities and Right-of-Way Where trenching, paving, foundations (poles, cabinets) or underground utilities are proposed, the Siemens ITS team will need as-built data on existing utilities, This data will be provided by City and/or collected (by the City) from the utility companies. To the extent possible, utility and Right-of-way data will be provided to the team in an electronic format (digitized) that can be imported into the design drawings (AutoCAD). TSP Design The Siemens Team will design the installation of Transit Signal Priority (TSP) equipment at seven intersections in the study area: 5 intersections on Strander Blvd and 2 intersections on Andover Park West. The design work will include plans, specifications and cost estimates for the following TSP elements: . Design of the location and hardware for the installation of the Yagi antenna for detecting transit vehicles . Design of the location and hardware for the installation of the TSP reader and reader cabinet. Siemens ITS Page 8 SIEMENS _{9t~~1lfmtfffrlr:tj''7r;tf~lFfi'(:ilt:jf~ . Installation of the Transit Signal Priority Request Generator (TPRG) located in the traffic signal controller cabinet. . Design of the conduit and cable for the communications between the reader and the TPRG. . Design of the communications system between individual TPRG's. . Design of the communications from the master TPRG to King County's traffic management center. . Design of the power supply for the TSP equipment. Design Drawings (PS&E) The design of the field components and equipment will be divided into 60%, 90% and 100% design phases and submittals. Field components and equipment will be designed to meet Tukwila, WSDOT (where appropriate), King County (where appropriate) and Federal design requirements. These components include fiber communications, switches and field devices, CCTV cameras, system detection, cabinet upgrades, UPS systems and/or other accessory equipment. 60% Design The 60% design will be developed to sufficient detail to identify the key design elements, design conflicts, flaws, communication needs and the need for cross agency coordination and/or cooperation. The 60% design will provide an important opportunity to provide a realistic cost estimate of the proposed improvements to ensure conformance with the financial constraints and standards of the project. The 60% design drawings and cost estimate will be submitted to the City for review, comment and input. Some of the key design decisions may include: . Location of field devices (cameras, cabinets, poles, system loops) . Communications hardware (Ethernet, serial) . ADA compliance (curb ramps) . Underground pathway/conduit The design of curb ramp improvements is assumed to occur only on intersection corners impacted by the proposed improvements (companion ramps not included). For estimation purposes, a maximum of 10 intersection curb ramp improvements are assumed for the CBD area. Based upon input and review of the 60% design, more detailed design drawings (90% level) will be prepared. It will be important for the City staff and agency stakeholders to concur on the location and design of field elements and communications before proceeding with the 90% design. A design review workshop with City staff and agency stakeholders will be completed to facilitate decision making and coordination of the final design elements. This workshop will be held at the City of Tukwila, The team will evaluate opportunities and/or alternatives to reduce communications requirements, reduce project costs, reduce underground utility conflicts and will field verify the communications pathway to cabinets and existing equipment where needed. City staff will use a bucket truck to visually confirm the location and coverage of proposed CCTV camera locations. 90% Design Preparation of the 90% design drawings, specifications and cost estimate will build upon comments and feedback received on the 60% drawings. Technical specifications and an updated project cost estimate will be prepared. Preparation of the 90% drawings, specifications and cost estimate will provide a complete, coordinated and integrated set of bid documents for review by City staff and agency stakeholders. The City will provide the Siemens ITS team with the boilerplate specifications in electronic form. The team will insert the technical specifications into the boilerplate. Technical specifications will be prepared for any work that is not covered by or described in the City of Tukwila's or WSDOT standard specifications and plans. The 90% Siemens ITS Page 9 SIEMENS __Lrtlt17rrrr~~~~~(:f/{j drawings can be used to apply for agency permits and secure agency approval for a fully funded project. Additionally, design elements that require a long lead time (poles, hardware) may be identified and pre-ordered to avoid delays in construction. 100% Design Based upon approvals and comment at the 90% design, the team will prepare final (100%) design drawings, specifications and cost estimate. The 100% design effort will not include design changes to the 90% design but will be limited to final completion of the details and refinements to the 90% design. City Responsibilities 1. The City will provide an aerial orthophoto for the project. 2. The City will provide existing records and/or drawings that describe the location of existing conduit and interconnect (fiber and copper). 3. The City will provide a copy of the Transvalley Project construction drawings. 4. The City will provide standard title block, standard general notes and border for design drawings. 5. The City will provide the boilerplate for the technical specifications, 6. The City will coordinate review comments on design submittals. 7, The City will provide field assistance with conduit proofing. 8. The City will print and produce bid advertisement documents and drawing sets, 9 The City will provide location recommendations for all field equipment 10. The City will specify vendor products to be used in the design, e,g. for cameras. Where the City does not have a clear preference for products to be used, the team will provide recommendations for vendor products based on its professional expertise. Design Assumptions The key design assumptions include: 1. Improvements will be designed to City standards. WSDOT standards will be used if there are no City standards. 2. WSDOT standard plans and specifications can be referenced on the drawings and/or technical specifications. 3, Advanced detection can be used for system detection. 4, Pavement loops in separate traffic lanes will be placed on separate detection channels. 5. A UPS backup system will be designed at all project intersections, UPS backup systems will use a standard mount on the side of the signal cabinet. One standard UPS system design will be used for the project and will include communications. 6. Stand alone metered service will be used for the signal system and equipment. 7, Existing signal poles will be used to mount CCTV and video detection cameras. 8. Communications equipment for the CCTV cameras will be housed in the controller cabinet (no separate CCTV cabinet), A maximum amount of 10 CCTV cameras is assumed to be required. 9. Existing copper signal interconnect that is no longer needed can be removed from the existing conduit if needed to provide space for fiber. 10. Transit and emergency vehicle signal priority capability will be assumed at all project intersections. The design of the transit signal priority equipment (reader, antenna, TPRG) and emergency vehicle signal priority equipment (Opticom detectors) is not included in the scope. 11. General plan information will be shown at 1 n = 30 scale. Intersection plans and details will be shown a 1" = 10 or 20 scale. Siemens ITS Page 10 SIEMENS _'WflMI1.rn~~~ti}~ 12. The cost estimate assumes a maximum of 100 hours will be used for conduit proofing 13. Station and offset will not be required for system improvements. Station and offset may be used for paving improvements if survey and roadway alignment information is provided by the City. 14 ADA compliant curb ramps will be provided on intersection comers that are disturbed by the proposed improvements. A maximum of 10 curb ramp improvements is assumed. This may include the retrofit of existing curb ramps. Companion ramps will not be included, The City will provide a standard specification for the construction of new and/or retrofit curb ramps. 15. New conduit will be located under existing and/or proposed sidewalk. 16. The consultant will not be responsible for the accuracy of existing utility data. 17. No design changes will be made after the 90% submittal. The 100% design effort is assumed only to include final details and refinements to the 90% design. 18. Cabinet replacements will be located in the same location as the existing cabinets. Foundation upgrades for new cabinets will be completed by using a standard .pour around" of the existing foundation 19. No new right-of-way will be required for any of the design improvements. 20 City of Tukwila and/or WSDOT standard drawings and/or specifications will be referenced for pavement restoration and paving details. Approximate paving quantities will be shown on the plan sheets. 21. The design drawings will indicate where trenching in sidewalk and/or roadways will be required. The exact paving limits for trenching will not be detailed. Stationing and offset dimensioning will not be required. 22. Design of new and/or restored pavement sections will not be required. Standard WSDOT and/or Tukwila pavement patching details will be referenced. 23. Existing curb ramps will not be relocated but will be restored in place. New curb ramps will not require utility relocation. The approximate location of new curb ramps will be shown in the drawings (station and offset will not be used). The exact location of the curb ramp will be field verified and approved by the City's construction engineer prior to construction. A maximum of 10 curb ramps (new and/or restored) are assumed in the design. 24 A detailed equipment procurement specification will not be required, Standard or City recommended vendor products or approved equals will be referenced in the design and specifications. 25. The consultant will not perform a detailed evaluation of different vendor products satisfying the user requirements. Recommendations will be given based on the City's input and the consultanfs experience and expertise. 26. TSP will be installed on two approach legs to each intersection. 27. The Vagi antenna and reader will be located 500 - 1000 feet in advance of the intersection, 28. The signal system interconnect (fiber and/or copper) will be used for TSP communications, 29. Vagi antenna and readers will be mounted on existing light poles. 30. The TSP design will not include the relocation and/or modification of existing bus stops, 31. King County mounting standards and details will be used for the TSP hardware. 32. Programming of the TSP equipment will be completed by King County Metro. Deliverables . Existing Conditions Data . 60% Drawings & Cost Estimate (1 hard copy, 1 pdf copy) . 90% Drawings, Specifications & Cost Estimate (1 hard copy, 1 pdf copy) . 100% PS&E (1 full size Mylar set, 1 pdf copy, CAD files on a CD) Siemens ITS Page 11 SIEMENS ~Jiij,~_o{.~~~"'I'ir."ii-iJ~ Task 4: Traffic Operations Center Enhancements The task will include expansion of the existing TOC in the Operations and Maintenance Building as well as the development of a new satellite center in the Public Works Building. It is assumed that TOC's at both locations will be housed in existing rooms. The Siemens ITS Team will prepare the layouts of TOC's showing the consoles, equipment racks and video wall based on the requirements defined in Task 2. As part of this task, the Siemens Team will arrange for up to three vendors of the TOC equipment to come and give a demonstration of their equipment. Based on cost considerations and City requirements, the Siemens ITS Team will prepare the specifications for consoles and video wall. Assumptions . No architectural services, electrical engineering services, and mechanical engineering services are required. Deliverables . TOC Layouts . Specifications for console and Video Wall Task 5: Funding The Siemens ITS Team will help City of Tukwila to maximize benefit to taxpayers in the determination of the matching resources requirements leveraged by the $1.2 million in USDOT ITS Deployment Program grant funds that support the construction of this project. In compliance with Federal Highway Administration requirements, the team will assist Tukwila in defining (with an audit trail) the 40% of the matching share that must come from non-Federally derived funding sources (including the time of city staff), as well as the other 60% of the match that may include the value of other Federally supported projects associated with the present integration project. The Siemens ITS Team will obtain and review the history of events and statements leading up to the Integration Project earmark, and the thinking that went into it. The team will then review the City of Tukwila budget and expenditure records on signal synchronization activities to date, and identify all Tukwila City personnel/positions to be involved in the project, and determine contributed resource match in their compensation under FHWA rules. Signal system interfaces and other relevant ITS interfaces with neighboring jurisdictions will be determined and inventoried to seek non-Tukwila spending that qualifies as match, Pertinent cross-functional relationships between City of Tukwila and other public and private sector organizations will be determined and translated into eligible resource match items from outside Tukwila in areas such as emergency coordination and public transit. The team will determine non-grant-funded communications equipment, conduit, facility, and other pertinent expenditures forthcoming from Tukwila as well as neighboring jurisdictions and other agencies outside of the City of Tukwila. The team willlisUdescribe prospective match items under the rules. Options for City of Tukwila expenditure from non-grant sources of municipal funds, based on potential reprogramming or simply revised characterization of existing budgeted resources, will also be evaluated. In the end, the team will create a memorandum plan for the $1.2 million in matching resources for the grant- funded implementation. Siemens ITS Page 12 SIEMENS __if1~17~dml;f;f;1~";n;1~ Deliverables . Plan for resource match Task 6: Reporting of Project Benefits Project benefits will be reported as required by the ITS Deployment Grant. This will also include the creation of a Local Evaluation Report documenting the lessons learned in meeting project goals and objectives, any technical and institutional issues encountered in integrating ITS components, and any experiences, challenges and approaches used in achieving consistency with the National ITS Architecture and/or implementation of ITS standards. . As part of the Local Evaluation Report, a general overall assessment of the project will be performed, focusing on the following measures as discussed in the TEA-21 Evaluation Guidelines: - reduced delay, travel time In order to properly evaluate the completed ITS project the City will provide collected data and information prior to the implementation of the project for a baseline comparison, Field data may include floating car travel time studies, side street delay and saturation flow rates, traffic volumes etc. Once the project is completed the data collection stations will be able to provide the necessary information easily that will be used to compare to the baseline data. Measurable goals will be defined to rate the effectiveness of the project. Assumptions: . It is assumed that the City will provide the Siemens ITS Team collected data and information prior to the implementation to allow the creation of a baseline. No additional baseline data collection is part of this scope and budget. . The after construction traffic related data and information will be collected using data provided by the City. No additional traffic data collection is required. Deliverables: . Local Evaluation Report showing project benefits and lessons learned Siemens ITS Page 13 SIEMENS _i!l{jf;t1[~!l:!~.{fft~fftimfl11~rr;r'1-Jryr;r.';i-'!I~ Optional Services The following tasks and activities are optional services that are not included in the current scope and budget. Should the need for those services arise at a later time, the following are descriptions of typical activities. Operations, Management, and Maintenance Plan OM&M requirements will be determined both in terms of staff requirements (number as well as required technical capability) and equipment requirements. These requirements will be compared against existing resources at the City. For additional resources, altematives considered will include using City-owned resources or contracting out OM&M activities. The optimal solution may be a combination of the two. Under certain circumstances, it is more economical to contract out activities that require specialized equipment or skills, as this requires resources to both buy the equipment and train the staff. Siemens ITS staff will have prior discussions with the City staff before considering any contracting options to make sure that there are no conflicts with any Union contracts. Development of Signal Timing Plans The Siemens ITS team will develop an AM, PM and midday Synchro model for each corridor in the project area, as well as separate models for the weekends and peak holiday shopping season. Synchro will be used to develop an optimum cycle length and time-based signal coordination plans (AM, PM, midday) for each intersection within the study area. The Synchro model will be built based upon the aerial orthophoto and data collected from the field reviews. Based upon the mode! results, the team will identify the location for the system detection for traffic operations. In addition, the team will evaluate technologies that are available for system detection and make recommendations for the most cost-effective solution to meet the City's needs and objectives. Existing traffic count and signal timing data will be used to build the Synchro model for each project area, The Synchro model will be used to evaluate cycle lengths, band width, delay, traffic congestion and potential traffic management alternatives. The potential delay savings and economic and environmental benefits from proposed signal timing improvements will be quantified for state and federal grant applications. Traffic Count and Signal Timing Data The City will provide the Siemens ITS team with existing signal timing data at all project intersections. This data will be used to model and analyze existing traffic conditions and to identify proposed timing plan changes. Signal timing data will include signal groupings, free operations, coordination, cycle length, offsets, splits and time of day settings. Existing City traffic counts will be utilized where available. Deliverables . AM, PM & Midday, Weekend and Peak Holiday Shopping Signal Timing Plans . Signal Timing Benefits (delay, air quality) Assumptions . Traffic counts will be performed for a maximum of 31 intersections . Signal timing plans will be developed for AM, PM and Midday peaks, Weekends and Peak Holidays The deliverable for the signal timing plan will be a Synchro Report with the proposed signal phasing, splits and offsets for each intersection. Siemens ITS Page 14 SIEMENS ~~lf!.-'1r%fi'I~m1J'CtJlhf2~1:t'1(l,r~1tFi,'[.i1ki-"~ System Implementation/Integration The Siemens ITS Team will provide system integration services which will include procuring computer and display hardware, commercial-off-the-shelf software, installing the ACTRA system, creating map and intersection graphics, defining and entering configuration data, connecting field control/ers, conducting end-to- end system testing, signal timing upload, and installing and verifying new signal timings. Integration will also include providing system documentation and training. The Siemens ITS Team will also provide services to integrate other elements identified as part of the operational concept of the Project. On-Call Construction Support Services The Siemens ITS Team will work together with the construction contractor to facilitate the construction activities. This may include the review of contractor submittals and Requests for Information (RF/'s) potential design changes due to changed condl1ions, integration of the field devices, training, coordination with other entl1ies for Right-of-Way as needed, and other activities during the construction phase as appropriate to support the timely implementation of the system. Siemens ITS Page 15 Exhibit B-2 Scope of Work (Task Order Agreement) Each Item of work under thIS AGREEMENT will be provIded by task assIgnment. Each assIgnment will be mdlvldually negotlated wIth the CONSULTANT The amount establIshed for each assIgnment will be the maXImum amount payable for that assIgnment unless modIfied m wntmg by the AGENCY. The AGENCY IS not obhgated to assIgn any specIfic number of tasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obhgatlons hereunder are lnmted to tasks assIgned m wntmg. Task assIgnments may mclude but are not lImIted to, the followmg types of work: A. NOT APPLICABLE B. C D, E. F. Task assignments made by the AGENCY shall be Issued in wntmg by a Fonnal Task AssIgnment Document sImilar m fonnat to page 2 of thIS exhibIt. An assIgnment shall become effectlve when a fonnal Task AssIgnment Document IS sIgned by the CONSULTANT and the AGENCY, except that emergency actlOns requmng a 24-hour or less response can be handled by an oral authonzatlon, Such oral authonzatlon shall be followed up wIth a Fonnal Task Assignment Document wlthm four workmg days, and any billmg rates agreed to orally (for mdlvlduals, subconsultants, or orgamzatlons whose rates were not prevlOusly establIshed m the AGREEMENT) shall be provislOnal and subject to [mal negotiatlOn and acceptance by the AGENCY. Formal Task Assignment Document Task Number The general prOVlSlons and clauses of Agreement Task AssIgnment shall be In full force and effect for thIS LocatIon of ProJect: Project Title, Tukwila Urban Center SIgnal Interconnect and ITS ProJect: ProvIde profeSSlOnal servIces for the MaXImum Amount Payable Per Task AssIgnment: CompletIon Date: DescnptIon of Work: (Note attachments and gIVe bnef descnptlOn) Agency Project Manager SIgnature: Date: Oral AuthonzatIon Date' See Letter Dated: Consultant SIgnature: Date: Agency Approvrng Authonty: Date: Exhibit C-1 Payment (Lump Sum) A. Lump Sum Agreement Payment for all consultmg servIces for thIS project shan be on the basIs of a lump sum amount as shmvn m the headmg of the AGREEMENT. 1. Management Reserve Fund The AGENCY may desrre to establIsh a Management Reserve Fund to provIde the Agreement Admilllstrator the flexibilIty of authonzmg addItIonal funds to the AGREEMENT for allowable unforeseen costs, or relmbursmg the CONSULTANT for addItIonal work beyond that already defmed ill thIS AGREEMENT. Such authonzatIon(s) shall be m wntmg and shall not exceed the lesser of$50,000 or 10% ofthe Lump Sum Amount as shown m the headmg of thIS Agreement. The amount illcluded for the Management Reserve Fund IS shown m the headIng of the AGREEMENT, ThIS fund may be replemshed m a subsequent supplemental agreement. Any changes requmng addItIonal costs In excess of the "Management Reserve Fund" shall be made m accordance wIth SectIon XN, "Extra Work." 2. MaxImum Total Amount Payable The MaxImum Total Amount Payable, by the AGENCY to the CONSULTANT under thIs AGREEMENT, shall not exceed the amount shown In the headmg of thIS AGREEMENT. The maximum total amount payable IS compnsed of the Lump Sum Amount and the Management Reserve Fund. The MaxImum Total Amount Payable does not mclude payment for extra work as stIpulated m SectIon XIV, "Extra Work." B. Monthly Progress Payments PartIal payments maybe made upon request of the CONSULTANT to cover the percentage of work completed, and are not to be more frequent than one (1) per month. To provide a means ofvenfymg the mVOlced salary costs for the Consultant's employees, the AGENCY may conduct employee mtervIews. These illtervIews may consIst ofrecordmg the names, tItles, salary rate, and present dutIes of those employees perfonning work on the PROJECT at the tIme of the mtervlew, C. Final Payment Final payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon Its venficatIon by the AGENCY after the completIon of the work under thIS AGREEMENT, contmgent upon receIpt of an PS&E, plans, maps, notes, reports, and other related documents WhICh are reqUIred to be furnIshed under thIS AGREEMENT. Acceptance of such fmal payment by the CONSULTANT shall constItute a release of all clam1s for payment which the CONSULTANT may have against the AGENCY unless such clanllS are specIfically reserved m wntrng and transmItted to the AGENCY by the CONSULTANT pnor to Its acceptance. SaId final payment shall not, however, be a bar to any claIms that the AGENCY may have agamst the CONSULTANT or to any remedIes the AGENCY may pursue wIth respect to such claIms, It IS agreed that payment of any billmg will not constitute agreement as to the appropriateness of any Item and that at the tIme of fmal audIt, all requrred adjustments will be made and reflected In a fmal payment. In the event that such fmal audIt reveals an overpayment to the CONSULT Ai'JT, the CONSULTANT agrees to refund such overpayment to the AGENCY wIthIn nInety (90) days of notIce of any such payment. Such refund shall not constItute a waIver by the CONSULTANT for any claIms relatmg to the valIdIty of a fmdmg by the AGENCY of overpayment. D. Inspection of Cost Records The CONSULTANT and hIs/her sub consultants shall keep available for mspecTIon by representatIves of the AGENCY, the STATE, and the Umted States for a penod of three years after final payment the cost records and accounts pertammg to thIS AGREEMENT and all Items related to or beanng upon these records WIth the folloWIng exceptIOn. If any lItigation, claIm, or audIt ansmg out of, m connectton wIth, or related to thIS contract IS mlTIated before the eXpIraTIOn of the three-year period, the cost records and accounts shall be retamed until such httgatton, claIm, or audIt mvolvmg the records IS complete. Exhibit D-1 Consultant Fee Determination - Summary Sheet (Lump Sum, Cost Plus Fixed Fee, Cost Per Unit of Work) Project: TukwiIa Urban Center Signal Interconnect and ITS Project: Provide professional services for the Direct Salary Cost (DSC): Classification Man Hours 40.0 X 388.0 X 210 0 X X X X X X X Principal Senior Associate Associate Overhead (OH Cost -- including Salary Additives): OH Rate x DSC of 1.75 % x $ Fixed Fee (FF): FF Rate x DSC of 0.275 %x$ Reimbursables: Itemized Subconsultant Costs (See Exhibit G): Grand Total Prepared By' Michael Wieck Rate = Cost 59.15 $ 2,366 00 50.02 19,407.76 36,08 7,576.80 Total DSC = $ 29,350.56 29,350.56 51,363.48 29,350.56 8,071.40 19,80000 177,286.95 285,872.40 Date. June 28, 2005 Exhibit D-2 Consultant Fee Determination. Summary Sheet (Specific Rates of Pay) Fee Schedule Discipline or Job Title Hourly Rate Overhead @ % Profit @ % Rate Per Hour EXHIBIT E . Breakdown of Overhead Cost Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems SCHEDULE OF INDIRECT COSTS FY 2004 AUDITED %Of ITEM AMOUNT Direct Labor Direct Labor $1,622,832 Fringe Benefits and Related Costs VACATIONS $125,456 7,7% HOLIDAYS 89,349 5.5% PAYROLL TAXES AND HEALTH BENEFITS 513.663 31.7% Subtotal $728,468 44.9% General Overhead INDIRECT LABOR-ADMINISTRATIVE $547,196 33.7% INDIRECT LABOR-RESEARCH AND DEVELOPMENT 1_1,048 0.7% TEMPORARY LABOR 6,880 0.4% WORK MANS' COMPENSATION 8,235 0.5% RENT -FACILITIES 332,338 20.5% LEASED COMPUTER EQUIPMENT 23,014 1.4% RENT-OFFICE EQUIPMENT 8,623 0.5% RENT-OTHER 6,965 0.4% FACILITIES TRANSFER/MOVING COSTS 4,302 0.3% BUILDINGS AND GROUNDS 115,486 7.1% OFFICE SUPPLIES AND SERVICES 31,304 1.9% INSURANCE 75,471 4.7% TELEPHONE 116,368 7.2% UTILITIES 863 0,1% SECURITY SERVICES 375 0.0% PROPERTY TAXES 636 0.0% POSTAGE 12,042 0.7% PROFESSIONAL CONFERENCES AND MEETINGS 7,089 0.4% LEGAL AND ACCOUNTING 7,581 0.5% HUMAN RELATIONS 28,835 1,8% INFORMATION TECHNOLOGY 85,422 5.3% MARKETING AND SELLING 83,000 5.1% GLOBAL PROCUREMENT 0 0.0% SUPPLY CHAIN MANAGEMENT 0 0.0% SUBSCRIPTIONS, BOOKS AND DUES 5,187 0.3% DEPRECIATION AND AMORTIZATION 731,157 45.1% EMPLOYEE MORALE & WELFARE 763 0.0% EMPLOYEE EDUCATION 5,626 0.3% TRAVEL 142,805 8.8% AUTOMOBILE EXPENSE-LEASED VEHICLES 10,305 0.6% EMPLOYEE RELOCATION 7,075 0.4% MISCELLANEOUS 13,954 0.9% CORPORATE ALLOCATIONS 68,433 4.2% CONTRIBUTIONS AND DONATIONS 0 0.0% ENTERTAINMENT 0 0.0% BAD DEBTS 0 0.0% Subtotal $2.498.377 154.0% TOTAL EXPENSES $3,226,844 198.8% * NOTE: Although our F04 overhead ,ate calculates at 198.8%, we are proposing a rate of 175% Exhibit F Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT whIch when added to any payments prevIOusly made shall total the same percentage of the Lump Sum Amount as the work completed at the tune of termmation IS to the total work requIred for the PROJECT. In addItIon, the CONSULTANT shall be pmd for any authonzed extra work completed. Cost Plus Fixed Fee Contracts A fmal payment shall be made to the CONSULTANT whIch when added to any payments prevIOusly made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the tIme oftenmnatlOn IS to the total work requIted for the ProJect. In addItIon, the CONSULTANT shall be pmd for any authonzed ex1ra work completed. Specific Rates of Pay Contracts A fmal payment shall be made to the CONSULTANT for actual hours charged at the tIme ofterrmnatlOn ofthI8 AGREEMENT plus any direct nonsalary costs incurred at the hIDe of tenmnahon of thIS AGREEMENT. Cost Per Unit of Work Contracts A fmal payment shall be made to the CONSULTANT for actual umts of work completed at the tIme of termmation of thIS AGREEMENT, Exhibit G Subcontracted Work The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT: Task 1 of Scope of Work' Desi[?1 ofField romponents and Equipment Task '5' Funding Task 6' Reporting of Project Benefits (partialJy) p\<S Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Project: Tukwila Urban Center Signal Interconnect and ITS Project: Provlde professional services for the Direct Salary Cost (DSC): Classification Man Hours Rate = Cost Deputy Project Manager . 148,0 X 5000 $ 7,400.00 Project Engineer 338.0 X 38.00 12,844.00 Sr, Engineer 385.0 X 31.35 12,069,75 Associate Engineer 942.0 X 2600 24,492.00 Admin Assistant 44,0 X 17.00 748.00 X X X X TotalDSC = $ 57,553.75 Overhead (OH Cost -- including Salary Additives): OH Rate x DSC of 1.7982 % x $ 57,553.75 = 103,493.15 Fixed Fee (FF): FF Rate x DSC of .28 %x$ 57,553.75 = 16,115,05 Reimbursables: Itemized = 125,00 Grand Total = 177,286,95 Prepared By: Mark Yand June 28, 2005 Date. ~.><' H} 0)"'- 6'2- DKS ASSOCIATES SCHEDULE OF DIRECT LABOR, BURDEN, FRINGE, AND OVERHEAD COSTS FISCAL YEAR ENDED APRIL 30, 2004 Cost Audit BFO Elements Proposed Adjustments Footnote Audited Rates Direct labor $ 4,078,377 $ $ 4,078,377 Burden and fringe: Payroll taxes - FICA $ 516,759 $ $ 516,759 12.67 % Payroll taxes - disability 30,053 30,053 0.74 Payroll taxes - unemployment 31~12 31,512 0.77 Payroll taxes - hospitalization 366,157 366,157 8.98 Insurance - group life 10,779 (729) 4e 10,050 0.25 Insurance - dental 86,021 86,021 2.11 Insurance - workers' compensation 96,060 96,060 2.36 Paid leave - vacation 428,860 428,860 10.52 Paid leave - holiday 213,427 213,427 5.23 Paid leave - sick 120,936 120,936 2.97 Profit sharing plan 141,018 141,018 3,46 Flexible spending 2,370 2,370 0.06 Total burden and fringe 2,043,952 (729) 2,043,223 50.12 Overhead: Indirect labor 3,144,745 (103,677) 4a,4b 3,041,068 74.57 Office rent 681,451 681,451 16.71 Business insurance 236,795 236,795 5.81 Auto and travel 303,582 (5,559) 4g 298,023 7.31 Depreciation 234,151 234,151 5.74 Equipment rental and maintenance 107,334 107,334 2.63 Bad debt expense 8,706 (8,706) 4b Telephone 107,098 107,098 2.63 Office supplies and services 333~11 (19,707) 4a,4h,4i 313,804 7.69 Consultants 57,071 (776) 4c 56,295 1.38 Legal and accounting 102,707 102,707 2.52 Dues, training and publications 91,006 (12,662) 4f 78,344 1.92 Business taxes and licenses 29,203 (3,893) 4j 25,310 0,62 Recruiting costs 24,359 (17 ~66) 4k 6,793 0.17 Contributions 9,910 (9,910) 4d Total overhead 5,471,629 (182,456) 5,289,173 129.70 Total burden, fringe and overhead $ 7 ~15,581 $ (183,185) $ 7,332,396 179.82 % See accompanying notes to the schedule. Exhibit H (To Be Used Only If Insurance Requirements Are Increased) The professIOnal lIabihty hmIt of the CONSULTANT to the AGENCY IdentIfied In SectIon xm, Legal RelatIOns and Insurance of thIS Agreement IS amended to $ The CONSULTANT shall provIde ProfessIOnal LiabilIty Insurance wIth mInImum per occurrence lImIts In the amount of $ Such msurance coverage shall be eVIdenced by one ofthe followmg methods: CertIficate of Insurance, Self-msurance through an Irrevocable Letter of CredIt from a qualIfied financial InstItutIOn. Self-insurance through documentatIon of a separate fund establIshed exclusIvely for the payment of professIOnal lIabilIty claIms, IncludIng claIm amounts already reserved agaInst the fund, safeguards establIshed for payment from the fund, a copy of the latest annual fmancIal statements, and dIsclosure of the Investment portfolIo for those funds. Should the mInunum Professional LiabilIty Insurance 111mt requITed by the AGENCY as specIfied above exceed $1 millIon per occurrence or the value of the contract, whIchever IS greater, then JuStIficatIOn shall be subl11ltted to the Federal Highway AdnllnIstratIOn (FHW A) for approval to Increase the l111nImUm Insurance hmit. IfFHW A approval IS obtained, the AGENCY may, at Its own cost, reImburse the CONSULTANT for the addItIonal professIOnal lIabilIty msurance required. Notes: Cost of added rnsurance reqUIrements: $ · Include all costs, fee mcrease, premIUms. · This cost shall not be billed against an FHW A funded proJect. For final contracts, mclude this exhibIt. Transportation Committee June 27, 2005 Present Jim Haggertpn, Chair; Joe Duffie, Pam Carter Jim Morrow, Frank Inarte, Pat Brodm, Bob GIberson, Cyndy KnIghton, Sara Halle, Nick Ohvas, Lucy Lauterbach 1. Traffic Calming Update Cyndy said Sara has been workmg on traffic calming Issues for the City, and had researched the':ihformatIOn in the Report on Traffic Calmmg m the packet. Sara explamed the various responses to requests for traffic calmmg, InformatIOn is first collected on speeds, volumes of traffic, aI)d acclpents PassIve traffic controls are tned at Level One, and If they are not effectlve Level 2 would study the area's traffic more closely, hold meetings with the area members, and together they would try to find an effectIve solution. Some cItIes require the neIghborhood to vote on Improvements, and several city departments become involved. Pam C noted it makes sense for the CIty to work with the resIdents rather than the property owners m Tukwila. Nick said speed hqmps are very bad for hIS department's vehicles and could slow response time to emergencies. The CommIttee agreed sconng of proJects was needed to gIve prionty to the worst traffic an~as. Jim M said whIle Sara has done the ground work needed for traffic calming, It would take a full time staff person to address the issue completely, and that IS currently not m the budget, Information. .~ ~ 2. Urban Center Signal Interconnect Project The City asked for proposals for consultants to do the Urban Center SIgnal Intercoll...1'J.ect project. The hIghest-ranked proposal came from Siemens, and staff has been negotiatmg a proposal wIth them. The project desIgn is very difficult for two reasons: first it's a federal program wIth addItional paper work, and second there IS more difficult engineering on this type of project. Intelligent TransportatIon Systems (ITS) is new here, and the work has different rules than in other contracts. The contract cost is hIgher than the engineer's estimate, but it is.worth It because of the complexIty of thIs issue. Recommend contract for approval to C0'W and Regular Meetings. ? Commlttee chair approval Minutes by LL COUNCIL AGENDA SvNoPsIs J 9 s y Inztza ITEM NO. p' Z ztileetuzg Date Prepared by Mayor's review Calmat reuzen, V 0 s 7/11/05 1 BG 1 -ti- trA i9-68 ITEM INFORMATION CAS NUMBER. 05-104 I ORIGINAL AGENDA DATE. JULY 11, 2005 AGENDA ITEM TITLE Reject all bids for City Shops ReRoof Project CATEGORY Discusszon Motzon Resolution Ordinance Bzd Award Public Hearing Other llltg Date Mtg Date Mtg Date 7/11/05 Mtg Date Mtg Date Mtg Date AItg Date I SPONSOR Council Mayor El Adm Svcs DCD Finance 111 Fire Le P&R ['Police PII/ SPONSOR'S One bid was submitted for the City Shops ReRoof Project and was significantly over the SUMMARY Engineer's estimate. This resolution will reject all bids and proposing to watch bidding climate and re- advertise when contractors have increased capacity for additional work. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utihttes Cmte Arts Comm. Parks Comm. Planning Comm. DA .1.E. 7/6/05 RECOMMENDATIONS: SPONSOR/ADMEN. Reject all bids by resolution. CoMMilrrEE To COW with recommendation to reject all bids by resolution COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $338,856.51 $200,000.00 Fund Source: 303 Facilities Comments 1 MTG. DATE RECORD OF COUNCIL ACTION 7/11/05 MTG. DATE ATTACHMENTS 7/11/05 Information Memo dated June 29, 2005 Resolution rejecting all bids Article on timber harvest and housing boom Utilities Committee Minutes from July 6, 2005 INFORMATION MEMO Date: Subject: Mayor Mullet Public Works Directoff'--D June 29, 2005 City Shops ReRoof Bid Result Project No. 03-BG08 To: From: ISSUE Award or reject bid for the City Shops ReRoof project. BACKGROUND Buildings C and D at the Minkler Shops are overdue for new roofmg materials. The old roof will be removed and new sheathing, insulation, asphalt membrane roofmg, flashing, vents and seismic connections will be installed. The George Long Shops is overdue for a new topcoat of elastomeric roofing material. The project was advertised for bids on June 13 and 20. One bid was received from Lloyd A. Lynch, Inc., for $338,856.51 and the engineer's estimate was $200,000. We are proposing to reject all bids by resolution. As discussed in the attached June 6, 2005, article in DJC.com, the recent housing boom has created an increased demand for timber. As with the cement shortage, it seems to be going hand in hand with a shortage of available contractors. RECOMMENDATION Reject all bids by resolution and continue to watch bidding climate and re-advertise when contractors have increased capacity for additional work. BG:ad attachment: DJC.com article (p:ProjectslA- BG ProJc<IS\03BG08\Bid RcsuIIS Info M_) [Brn&~u A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMfITED FOR THE CITY SHOPS RE-ROOF PROJECT. WHEREAS, sealed bids were solicited for the City Shops' Re-roof Project; and WHEREAS, bids were opened and read aloud by the City Clerk on June 29, 2005; and WHEREAS, a budget was set for the roofing improvements; and WHEREAS, all responsive bids were over the budgeted amount for the construction of the City Shop Re-roof Project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: All bids are hereby rejected due to budget limitations. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of . 2005 ATTEST/ AUTHENTICATED' Pamela Linder, Council President Jane E. Cantu, CMC City Clerk APPROVED AS TO FORM BY. Filed with the City Clerk: Passed by the City Council. Resolution Number: Office of the City Attorney Minkler reject bids kn 71712005 Page 1 of 1 DJC COM: Boom in housing boosts timber harvest, provided by Seattle Daily Journal of Commerce \ iiiie.COM Page 1 of: Login Name: ctukwila I IOQoff Personalized for: Jim Morrow City of Tukwila Home I Search I MyDJC I Subscriptions I Site Map myDJC Breaking News Traffic Business Construction Real Estate A&E Environment Machinery Bidding/RFPs -_ FBD/CBD People/Companies - T-echnology Weekend Special Issues Public Notices Credit FBO/CBD Classifieds Misc. Services Advertising Place a Legal Ad Directories '- Subscribe/Renew Reprints and Web Links Editorial Calendar Contact Us .~ ,.' -~; :o~,; ... ~~t.. - "-.' '5:~. ~.~ ;;_"_ .. I . ri!iMONEYVVill.E: June 6. 2005 800m in housing boosts timber harvest Oregollloggers cut 4.45 billion boardfeel of timber last year, the most since 1993. PORTLAND (AP) - Oregon's timber harvest jumped II percent in 2004, propelled by the red-hot U.S. housing market. Loggers cut 4 45 biHion board feet of timber, up from 4 billion board feet in 2003 and the most since 5.29 billion was cut in ] 993, according to an annual report by the Oregon Department of Forestry Small woodland owners in Westem Oregon were responsible for a big chunk of the surge, cutting 478 million board feet in 2004, compared with 298 million the year before. "The Jog market was the best since the Japanese economy tumbled several years ago," saId Dan Green, a consulting forester with Woodland Management in Lake Oswego. Green said sawmills paid 5650 to S700 per thousand board feet for second-growth Douglas fir last year, the most in six or seven years. Among Oregon counties, Lane County led the way with 569 million board feet harvested, up 19 percent from 2003, according to the state report. Douglas County was second among Oregon counties with 496 million board feet. Most of the timber harvest came from private lands, but the percentage increase was higher in national forests managed by the U.S. Forest Service. The federal lands yielded 337 million board feet, up 66 percent from 203 million in 2003 Rex Holloway, Forest Service spokesman, said part of the increase was from timber freed by the resolution of lawsuits. The Forest Service has also emphasized thinning to reduce fire risk, and there was more fire-damaged timber to salvage east of the Cascades, Holloway said. Weyerhaeuser, Longview Fibre and other industrial tree farmers recorded only a sJight increase in logging last year They cut 3 03 billion board feet, a jump of less than 3 percent from 2003 The wood from industrial land was 68 percent of Oregon's harvest. Oregon's national forests, once a major source of timber, now contribute only 8 percent to the state's timber harvest. ... AddTo mvDJC .. Add Comment ... Print This PaCle ....cmall This Story "Search Stones Find: I - Search I With: I all of the words .::J http://WW'N.djc.comfnews/ma/11168793.html?cgi=yes 06/29/200~ Utilities Committee July 6,2005 17J/~ j rV Ifl. ,--.;. C"j ,.. . I' L:r~-" I ' L._' L' ~I I ," i . : L: 1..: Li Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Inarte, Pat Brodin, Bob Giberson, Gail Labanara, Ryan Larsen, Mike CusIck, John Howat, Lucy Lauterbach 1. Maule Ave/CampbeJl Hill/58th Ave Bid PublIc Works had combmed three small water projects mto one bid, Though they advertised the bid beyond their nonnal practices, they did not receIve any bids for the project. It appears that many bIdders have current work that restricts further bondmg and lllsurance. Other Junsdictions have also received no bIds for some projects, and higher than expected bids for other projects. Public Works will try to re-bld the project m the early fall. Delav bid. * 2. City Shops Re-RoofBid Only one bid was submItted to re-roofthe city shops. Both Minkler and George Long shops are m need of new roofs, The one bId that was received was much hIgher than the recently increased bId estimate. Staff WIll try to re-bld the project m wmter. Recommend resolution to reject bids to COW and Re2ular lVIeetin2s. 3. Video Inspection of Private Storm Drains PublIc vVorks stonn drain crews have found 21 places in Tubvila where the public stonn drainage system flows mto pIpes under private property. Because these pipes have not been maintained for many years some are starting to fail. The CIty will need to find whether the systems are private, or whether there are public easements where homes or apartments now stand, It may be the best legal strategy to work to get these failmg systems repaired, though with the current fee structure the CIty cannot afford the cost of domg all the repairs needed. John Howat knows of many of these systems as he crawled through the pipes when some of them were being built thirty years ago, He and Ryan had some dramatic pictures of failmg pipes taken with the TV inspectIon cameras. Information. 4. Area 3 of GIS Infrastructure Inventorv The first two phases of GIS inventory of stonn drams, survey monuments and roads have proved to be very useful to crews. Though John Howat knows some of the information, it is unwise to rely on a person who may not always be avaIlable to the City. GIS can supply the Infonnation for anyone to read. Perteet Engineering did the first two phases of GIS mventory, and now has been chosen as the contractor for the third phase, Phase ill will mclude the Foster neighborhood south to and including McMicken, wIth Highway 99 as the west boundary and 1-5 as the east boundary. Recommend awardin2 bid for Phase 3 GIS-Based Inventorv to Perteet Engineerin2 for $287.360. 5. 2004 Small Draina2e Project Pro2ram Acceptance Dennis Craig was the company that dId surface water improvements at seven sItes. They finIshed theIr work in April, and the work cost less than budgeted. Less gravel backfill was needed, as natIve sOlIs were better than antIcIpated. Recommend acceptance of proiect and release of retain age to consent agenda of a Re2ular lVIeetin2. _ Cornnuttee chaIr approval Minutes by LL COUNCIL AGENDA SYNOPSIS q i jC �S �'i 1311tIQls ITEM IV Q I tllee Date Prepared by 1 Mayor's review Council review 1 11 ;0 1 7/11/05 n I e at ITEM INFORMATION CAS NUMBER. 05-105 I ORIGINAL AGENDA DATE. JULY 11, 2005 AGENDA ITEM TITLE GIS -Based Public Works Infrastructure Inventory Area 3 Consultant's Agreement with Perteet Engineering, Inc. CATEGORY Discuss/on Motion Resolution Ordinance Bid Award Public Healing Other Altg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: 7111/ 05 I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S The contract is for the GIS inventory and mapping of the third phase of infrastructure for SUMMARY the City. This third area will encompass the area south of South 144 Street, between the easterly right -of -way margin of Tukwila International Blvd and west of I -5, including Gilliam Creek. As Perteet Engineering completed the first and second areas with satisfactory results, it is recommended that they integrate the third area. REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE. 7/6/05 RECOMMENDATIONS: SPONSOR /ADMN. Authorize Mayor to sign the agreement with Perteet Engineering. COM IITTEE Forward to COW and then Regular with approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $287,360.00 $300,000.00 Fund Source: 412.02 Surface Water (page 124, 2005 CIP) Comments Total amount budgeted includes 2005 and 2006, as the contract will overlap both years. MTG. DATE RECORD OF COUNCIL ACTION 7/11/05 1 1 1 1 MTG. DATE ATTACHMENTS 1 1 7/11/05 Information Memo dated June 29, 2005 Map of Areas 1, 2 and 3 Consultant Agreement with Scope of Work Utilities Committee Meeting Minutes from July 6, 2005 INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public Works Directo~ June 29, 2005 Area 3 of the GIS-Based Public Works Infrastructure Inventorv Project No. 02-DROl ISSUE Approve agreement with Perteet Engineering, Inc , to conduct the third phase of the GIS-Based Public Works Infrastructure Inventory. BACKGROUND The City is performing a multi-phased inventory that will map all City-owned storm facilities, survey monuments, and selected roadway items throughout the City. To date, the City completed the Northern Quadrant and Area 2 GIS Inventories. The subject project is the third phase of this effort and will map the area south of South 144th Street, between the easterly right-of-way margin of Tukwila International Blvd and west of 1-5, including Gilliam Creek. Also to be included is the as-built storm and traffic items from the TIB Phase 1 project. ANALYSIS Perteet Engineering was selected to perform the fIrst two phases of this project and their work was satisfactory and met all of the project requirements, They are extremely familiar with the City's GIS system and will be able to easily integrate all new data into the results of the fIrst two phases. It is therefore recommended that they complete the next phase of this project. A scope of work was developed with Perteet based on the characteristics of Area 3 and what was developed and learned during the previous phases This scope includes mapping all storm drainage and traffic items as previously done Water and sewer facilities will not be mapped since they are part of Val Vue Sewer District and Water District No. 125's service areas. This project will be performed in 2005 and 2006 and will use the allotted CIP budget for both years, BUDGET SUMMARY Perteet - Area 2 (remainder paid in 2005) Perteet - Area 3 (this contract) Contingency (10%) Totals Cost $ 39,000,00 226,180.00 22,180.00 $ 287,360.00 Budeet (200512006) $ 300,000.00 RECOl\rIMENDATION Award the Area 3 GIS-Based Public Works Infrastructure Inventory contract to Perteet Engineering, Inc" in the amount of $226,180,00, RL:ad attachments: Area Map I Consultant Agreement file: 02-DROl.l (p:ProjectslA- DR Projectsl02DROI (GIS Area 3)\lnfo Memo AJea 3) ~ ~ $C'=~-''''',,'-''' "-- ,,~ "~"" "\ '\?:'ti\ ---' \ \i\ ~.~ \t~ " v ~. \- ". \-.. \. Study Area Locator Map Area III GIS Inventory i Northern Quadrant GIS Inventory Area II GIS Inventory v ~ I ~~;/ " ';i~ i, : /~ -" f! :! CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is entered into between the CIty of TukwIla, Washington, hereinafter referred to as "the City", and Perteet, Inc. hereinafter referred to as "the Consultant", in consideration of the mutual benefits, tenns, and condItions hereinafter specified, 1, Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project designated Area III GIS Infrastructure Inventory. 2. Scope of Services, The Consultant agrees to perfonn the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shalI perfonn all services and provide all work product required pursuant to this Agreement within 365 calendar days from notIce to proceed, unless an extension of such tIme is granted in writing by the City. 4. Payment. The Consultant shall be paid by the CIty for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shaH be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $226,180 without written authorization. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion ofthe project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensatIOn for work perfonned, services rendered, and for all materials, supplies, equipment and Incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to thIS Agreement are to be kept available for inspection by representatives of the City and state for a Consultant Agreementfor Professional Services Phase II GIS Infrastructure InventOlY C:\DocumCIIlS will S('II;1/gs1]fllliccJ:.1Locnl SClfillgsITcmpcraf)"liJicmCI Filcs!OlK5f1C0J11rfl('/ 0506:9.dO(' Page I of8 period of three (3) years after final payments, Copies shall be made available upon request. 5, Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection \VIth the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shaH be permitted to retain copies, including reproducible copies, of drawings and specifications for informatIOn, reference and use in connection with the Consultant's endeavors, The Consultant shaH not be responsible for any use of the said documents, drawings, specIfications or other materials, by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with aH federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification, The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, rrom and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perfonnance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. ThIS waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted :trom the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent ofthe negligence of the Consultant, its officers, agents and employees. 8, Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liabIlity insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/aggregate for property damage, and professIOnal liability insurance in the amount of$I,OOO,OOO. Said general liability policy shall name the City of TukwIla as an additional named insured and shall include a provisIOn prohibiting cancellation of said policy except upon thirty (30) days prior wntten notice to the City, Certificates of coverage as Consultant Agreement for Professional Services Phase II GIS Infrastructure./llventOlY 5:11 Joh Fifcr\~0051Tuk GIS Phose 3\1 ProjcCl AdrninislmliolllCOllfraCI OJ06J9.doc Page 2 of 8 required by this sectIon shall be delivered to the CIty within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing m this Agreement shall be considered to create the relationship of employer and employee between the parties hereto, NeIther the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded CIty employees by virtue of the services provided under this Agreement. The CIty shall not be responsible for withholding or otherwIse deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant.. 10. Covenant Against Contingent Fees, The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting rrom the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, wIll not discrimmate on the grounds ofrace, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12, Assignment. The Consultant shall not sublet or assign any of the servIces covered by this Agreement without the express written consent of the City. 13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provIsIon. 14. Termination. A. The City reserves the right to tenninate this Agreement at any tIme by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the consultant, or any of its supervisory personnel assIgned to the project, the surviving members of the consultant hereby agree to complete the work under the terms of the Agreement, if requested to do so by the CIty. This sectiOn shall not be a bar to renegotiations Consultant Agreementfor Professional Services Phase II GIS Infrastructure InventOlY S:U Joh Filcs\lOOjlTuk GIS Phase 3\/ Project AclminiSlrmion\Cowrflcr 050619.doc Page 3 0/8 of this Agreement between survivmg members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring SUIt against the other to enforce any provision of this Agreement, the prevaIling party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such smt from the losing party. 16, Notices. Notices to the City of Tukwila shall be sent to the following address: City of Tukwila 6300 Southcenter Boplevard Tukwila, WA 98188 NotIces to Consultant shall be sent to the following address: Perteet, Inc. 2707 Colby Avenue, Suite 900 Everett, W A 98201 17. Integrated Agreement. This agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of ,20_. CITY OF TUKWILA CONSULTANT ~~~SC2 By: Steve Mullet, Mayor President Attest! Authenticated: Approved as to Fonn: Jane E, Cantu, City Clerk Office of the City Attorney Consultant Agreement for Professional Services Page 4 of 8 Phase JJ GIS Infrastructure InventOlY 5:11 Joh Filcs1!005\Tuk GIS Phase 3\1 Project Atlmi"islTation1Conlracl 050619.tloc Exhibit "A" Scope of Services City of Tukwila GIS Public \Vorks Infrastructure Inventory Area III - SR 518 Area (Between S 144th and So. City Limits INTRODUCTION The overall objective of Scope of Services is to provide an mventory and mapping of the City of Tukwila's Public Works infrastructure within the SR-518 area. The mventory and mapping for the infrastructure will be performed within public rights-of-way and easements between the south margin of South 144th St and the current southerly City limits, between the easterly right-of-way margin of Tukwila International Blvd and west of the westerly margin ofI-5, including Gilliam Creek and the drainage from South 150th through Thorndyke elementary school that discharges to it, but excluding 154th/Southcenter Blvd. In addition we will convert the digital as-built files from the recent International Boulevard project mto the project database. The Inventory Program developed for the previous two phases will be the foundatIon for the continuing stonnwater mapping and GIS. As the inventory of the stonnwater system is being perfonned in the study area, the center point of street monument cases, sIgnal poles and appurtenances and street light poles will also be located. Key to the success of the project is the implementation and refinement of the data capture and storage system from the Northern Quadrant GIS Inventory. The work under this agreement will be accomplished under the followmg elements of work: SCOPE OF SERVICES 1.0 Management / Coordillation / Administration 1.1. Provide continuous project management administration (bIlling invoices, monthly progress reports) throughout the project's field data acquisition and GIS development. 1.2. Develop project schedule, Schedule to be updated by the Consultant at the City's direction as needed. 1.3. Attend coordination meetings with City staff and prepare meeting minutes. It is assumed that a total of 6 meetings WIll be required and additional meetings, at the City's direction, will be considered additional work. 1.4. Prepare independent QAlQC reviews at the 75% and final project review, 1.5, Coordination of Sub-consultants. Consultant Agreement for Professional Services Phase JJ GIS Infl"astructure InventOlY s:\/ Joh FiJcs\:OO.HT"k GIS Phase 31/ ProjCCI Adl71i"iSlrll/;ontC01l1rl/CI 0.506:9.doc Page 5 of8 2.0 Project Pla11/1i/lg 2.1. The Consultant analyst will schedule and lead the Project Kickoff and planning meeting prior to the start of field data collection This session will focus on the final identification of features and feature attributes to be collected by field survey crews, In addition, planning for future uses of the utility and street inventory will be discussed. From this session, the Consultant will revise the database template, as necessary, that wi11 be used in the GPS data dictionaries for transfer to GIS via MS Access. 2.2. Acquire both hard copy and electronic mapping that is readily available from King County, WSDOT, or other sources that show the infrastructure features that will be inventoried within their geographical areas, 3.0 Field Data Acquisitioll 3,1. Assumptions: 3.1.1. Elevations will be referenced to NA VD "88" datum. 3,1.2. We estimate that two-thirds of inventory data will be acquired by GPS, the remainder wIll be by traditional optical equipment based upon GPS control points. 3.1.3. "Confined Space" entry will not be required by the consultant to complete the project. 3.1.4. Only visible or easily recovered features WIll be surveyed, 3.1.5. CIty of Tukwila will ensure access to all private propertIes required for the survey. 3.2. Storm System Survey: 3.2.1. The following visible Storm Sewer system appurtenances will be located by GPS or optical survey: manhole and catch basins, including Invert elevatIOns, pipe sizes, material and direction of flow, culvert outfalls, ditches, Gilliam Creek and drainage swales. 3.3. Monument Survey: 3,3.1. Perform Global Position System (GPS) Real-time Kinematic (RTK) survey locating the center of case of visible monuments adjacent to stormwater inventory locations, No exhaustive investigation, reconnaissance or research will be performed to recover all of the street monuments. 3.4. Traffic System Survey: 3.4.1. The following visible Traffic system appurtenances wi11 be located by GPS or Optical survey: base of signal poles, base of ped. poles, base of ped push-button posts, center of J boxes and signal vaults, base at front of signal cabinet, base at front of electrical service cabinet, and base of pole for all luminaires, Consul/ant Agreement for Professional Services Phase II GIS lnjrastntcture biven/my S:\J Joh Fi/cs\200J\Tuk GIS Pholc J\/ Projccl.-idmilliSlrlllioIl1COIJlrflCI 050629.doc Page 60f8 3.5. Documentation: 3.5.1. Prepare a Microsoft Excel file contaming all of the horizontal and vertical control points used for the survey as well as all surveyed GLO and street or Plat monuments. 3.5,2. NAD 83 (91) coordinates (accurate to +- 0,10') of all street monuments recovered will be included in the geo-database. 4.0 GIS Data Development 4.1. Support FIeld Data Acquisition 4.1.1. Prepare supporting field map documents as necessary to successfully complete inventory. 4.1.2. Ensure data transfer~ are complete and confonn to data template design as prescrib~d in the Phase 1. 4,2. Data Development and Drainage Network Construction 4.2,1. Stonnwater features will be developed into a comprehensive drainage network. 4.2,1.I.TerraLogic assumes approximately 600 catch basins and 250 culverts, plus connecting ditches and swales for conversion to GIS. 4,2.1.2.TerraLogic will ensure the digital conversion of streams and integrate them into the stonnwater network within the final geodatabase product. 4.2.1.3.To digitally represent the meander bends of both streams and large ditches, TerraLogic will rely primarily on flow points collected by Perteet field staff at the major turns in these features, TerraLogic will "smooth" the bends in the stream and ditch centerIines using supporting vectors in the City's existing hydro layer and/or aerial photographs. 4.2.1.4,TerraLogic will process all traffic features from controlled intersections and merge into the Geodatabase created in Phase 1. 4.2, 1.5 ,Convert digital CAD files of the International Boulevard As-built into GIS for inclusion into the geo-database. This file will be geo- referenced based on the City's digital orthophotos. Stonnwater, water, sewer, and street features will be converted and attributed with infonnation readily available in the digital CAD files. 4.2.2. QA/QC procedures developed and implemented in Northern Quadrant and Area II Inventories to detect flow anomalies, missing features, and other potential errors will be used in Phase 3. This includes the use of ArcReader and the creation of PMF files wIthin problem areas for visual inspection by Perteet field staff. These errors wiH be fixed in GIS where possible or WIll be returned to the survey team for further research. 4.2,3. Data will be provided to CIty staff on a regular basis to allow for a final tier of QAlQC. Data WIll be made available for download off a secure web-site or provided to the City in an alternate fashion, We expect to use the City's ArcReader system developed in the Northern Quadrant and Area II Inventories to accomplish thIS tier of quality assurance. Consultant Agreementfor Professional Sen'ices Phase II GIS Infrastructure ItlventOlY 5:\/ Joh FilcsI1005\TuJ: GIS Phase 31/ Project Arlmill;Slrmioll\Colllmcl 0506~9.dDC Page 70f8 4.3, Geodatabase Enhancements 4.3.1. The Drainage Network will be integrated into the Personal Geodatabase created in the Northern Quadrant Inventory. The Geodatabase format created in the Northern Quadrant and Area II Inventones wi11 be kept as is. Data resulting from the field inventory and network construction In Task 4,2, will be added to the existing Geodatabase (currently encapsulating a11 work performed in the Northern Quadrant and Area II Inventories), 4.4. Map Production 4.4.1. Hard copy maps of the completed Inventory wiII be developed in ArcMap, ThIS will include a basemap image of the project study area usmg GIS data provided by the City. The map wiU depict the drainage network with as many physical ~ttributes that can be displayed without blurring the map image.. and will be similar in quality to the hard copy submittals for the Area II Inventory. The map will be compiled in a poster-size (E) One (1) draft and one (1) final submission of each hardcopy map will be provided to both the Client and Perteet. Duplicate copIes wiII be provided at an additional cost. 4.5, Documentation and Delivery 4,5.1. FGDC Compliant metadata wiII be developed for a11 feature classes within the Stormwater feature dataset. The metadata wi11 outline the creation process as well as the spatial and feature attribute definitions, The fonn wiU be seamlessly linked to the layers in ArcGIS using the metadata kit provided with the software. 4.5,2. A recommended data management strategy wiII be written and provided to the City. This will offer suggestions on future expansion of the database, 4.5,3. The geodatabase, including all GIS data layers created by TerraLogic, and ArcGIS project file, and digital metafiles of the map graphics, will be placed on CD-ROM. A single copy of the CD wiII be sent to both the City and Perteet as a final product. Deliverables · Inrrastructure Geodatabase including all GIS data layers created by TerraLogic from both the Northern Quadrant and Area II Inventories, an ArcGIS project file, and digital metafiles of the map graphics. · One set of hardcopy maps in Poster fonnat. · A "PMF" version of each hardcopy map for general use by City Staff that use the free ArcReader software OR an ArcView project file, Consultant Agreement for Professional Services Phase 11 GIS Infrastructure Invent01Y S:\] Joh FilcrCOO.5tTul; CIS Pllllsc 31/ Projccl.-ltImin;slrnrioll!('Olflract 050639.rloc Page 80f8 Utilities Committee July 6, 2005 ~ fef fr) ;1'1 ir~ L-_ U,--' T;l ,---. f f\ . ({" - L'.ri; L' ~~ i,--:) 1/ LJ Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton JIm Morrow, Frank marte, Pat Brodm, Bob Giberson, Gail Labanara, Ryan Larsen, Mike CusIck, John Howat, Lucy Lauterbach 1. "Maule Ave/Campbell Hill/58th Ave Bid PublIc Works had combmed three small water projects mto one bId. Though they advertised the bId beyond their normal practices, they dId not receIve any bids for the proJect. It appears that many bIdders have current work that restncts further bonding and msurance, Other jurisdIctIOns have also received no bids for some proj ects, and hIgher than expected bids for other projects. PublIc vVorks WIll try to re-bld the project m the early fall. Delay bid. \ 2. City Shops Re-Roof Bid Only one bid was submItted to re-roofthe city shops. Both Minkler and George Long shops are in need of new roofs, The one bid that was received was much higher than the recently increased bid estimate, Staffwill try to re-bid the project m winter. Recommend resolution to reiect bids to CO'V and Regular lVIeetings. 3. Video Inspection of Private Storm Drains Public \^lorks storm drain crews have found 21 places in TukwIla where the public storm dramage system flows into pipes under pnvate property. Because these pipes have not been maintained for many years some are starting to faIl. The City will need to find whether the systems are private, or whether there are public easements where homes or apartments now stand. It may be the best legal strategy to work to get these failing systems repaired, though with the current fee structure the City cannot afford the cost of domg all the repairs needed. John Howat knows of many ofthese systems as he crawled through the pIpes when some of them were being built thirty years ago. He and Ryan had some dramatic pictures of failing pipes taken with the TV rnspection cameras, Information. * 4. Area 3 of GIS Infrastructure Inventory The first two phases of GIS inventory of storm drains, survey monuments and roads have proved to be very useful to crews. Though John Howat knows some of the information, it is unwise to rely on a person who may not always be available to the CIty. GIS can supply the information for anyone to read. Perteet Engineering did the fIrst two phases of GIS inventory, and now has been chosen as the contractor for the thIrd phase. Phase ill will include the Foster neighborhood south to and including McMicken, with Highway 99 as the west boundary and 1-5 as the east boundary. Recommend awarding bid for Phase 3 GIS-Based Inventory to Perteet Engineering for $287.360. 5. 2004 Small Drainage Project Program Acceptance Denms Craig was the company that did surface water improvements at seven sites. They fInished their work in April, and the work cost less than budgeted, Less gravel backfIll was needed, as natIve soils were better than antIcipated. Recommend acceptance ofproiect and release of retain age to consent agenda of a Regular Meeting. _ Committee chair approval Minutes by LL Tentative Agenda Schedule MONTH July 4'11_ Independence Day (City offices closed) August 2911 - Fifth Monday of the month- no Council meeting scheduled Sept. 5/11_ Labor Day (City offices closed) - iVIEETJNG 1 0- REGULAR .. 5 (Tuesday) 1 . ~~i~~~~: 5:00-8:00 PM at the Community Center Unfinished Business: Consideration of Master Plan, zoning issues, finances and devel- oper's agreement for Tukwila South project. 6 (Tuesday) .. M~~T6W,(~*';! 11 See agenda packet cover sheet for this week's agenda (July 11, 2005 Comm(ttee of the Whole Meeting) 8 Public Heanng: Tukwila South project. 12 MEETING~? - REGUl.AR .- 18 Public Hearing: Proposed Zoning Code amendments (9 total). 15 Unfinished Busmess: Tukwila South project, 19 Proclamation. ProclamatIOn designating Saturday, September 24, 2005, as the annual "Mayor's Day of Concern for the Hungry." MEETING 4- C.O.W. 25 Special Issues Tukwila Pool high performance coating project update 22 8/22/05 COMMITTEE OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEETING. - . . A~~{2S tThWS.) . SpeciaLMeeth1g. .<(JointCozU~cil/ . PJdn111,rig. COplnjjpS1Qn ., .c"toork.sessimi) . 5:00-8:00 PM Council Chambers Unfinished Business. TransportatIOn element. 26 Upcoming Meetings & Events JULY 2005 lIth (Mondav) 12th (Tuesdav) 13th (Wed.) 14th (Thursdav) 15th (Friday) 16th (Sat.) " Transportation ). Community Affairs ".Music in the City of Tukwila Tukwila Days Chipper Day , Cmte. 5:00 PM & Parks Crnte, Park" summer Planning Event: 10:00 A'I-1:00 PM (CR if1) 5.00 PM concert series Commission CASTT '"', (CR #3) (Wednesdays. PUBLIC HEARING performances ,-_.J ji- Civil Service JIIly 13-AIIg 24) TukwiJa South (CollIJ/lunily 7ijD=\ Commission, > Library f.d...isory ~nd'" Project Actors' Summer 5:00 P\t (CR #3) Boom 7 :00 P\1 Theatre in CANCELLED (Council Chambers) Tukwila) 12th Annual ,. City Council (July 15 & 16) Community Committee of the ). Highway 99 Action FREE! Garage Sale Whole Mtg., Crnte, 7.00 PM 6:30 - 7:30 PM (July 16 & 17) 7:00 PM 7:00 PM Cascade View Foster High (Council (Commllnity Ctr ) Perfonning Arts . Community Park Chambers) (1421/ 37th Ave. S) Center "" This week's Admission is FREE. T}". _ concert features but C{ltltledfood will be collected at the Juliet Wyers. door far the Tukwila Food Pantry CASTT For more ilifo call performances 206-768-2822. (see July 15 for info) 18th (Monday) 19th (Tuesday) 20th 7Wed.) 21st (Thursdav) 22nd(Fridav) 23rd (Sat.) ). Finance & Safety ). Utilities Cmte, ;;. Crime Hot ). Domestic Cmte, 5:00 PM 5.00 Pl-,.1 Spots Task Violence Task (CR ilJ) (CR if1) Force Mtg., Force Mtg., 10:00 ,\,"1 12:00 NOON )- City Council (Off-site tOllY) (CR #5) Regular Mtg., 7.00 PM ;;. Pafks > Apt. Managers (Council Cemmissioll, Networking Chambers) CANCELLED Lunch, 12:00 Noo}l "Music in the (Communily Center) Park" summer . concert series > Planning FREE! Commission 6.30 - 7:30 PM (Work Session), Cascade View 6:00 PM Community Park (Council Chambers) (14211 37th A,'e. S) This week's concert features Vicci Martinez. ~ Apartment Managers' Networking Lunch: 3rd Thurs., 12:00 Noon (bring a lunch). TCC. Contact Robbie Bums at 206-242-8084 );- Arts Commission: 1st Tues., 5:00 PM. Tukwila Community Center Contact Kimberly Matej at 206-767-2342. ? Cflamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Damon at 206-575-1633 ? Chipper Days, sponsored by the Wash. State Dept, of Agriculture: 3rd Sat, 10:00 AM to I :00 PM. Foster HS Main Parking Lot. ? City Council Committee of Whole (C.O,W) Meeting: 2nd & 4th Mon.. 7:00 pm, Council Chambers at City Hall. Y City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ? Civil Service Commission: 2nd Mon., 5:00 PM. Conf. Room #3 Contact Bev Willison at 206433-1844 ~ Community Affairs & Parks Committee: 2nd & 4th Tues., 5:00 PM. Com. Room #3. Agenda items for 7/12/05 meeting: (A) Tukwila Pool high performance coating project update. r COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM. Conf. Rm #5, Marja Murray (206-433-7175). r Crime Hot Spots Task Force: 3rd Wed., 10:00 AM. Conf. Room #5. Conlact Marja Murray at 206-433-7175 ). Domestic Violence Task Force: 3rd Thurs., 12:00 Noon. Conf. Room #5. Contact Evie Boykan or Stacy Hansen at 206433-7180 ? Equity & Diversity Commission: 1st Thurs., 5.15 PM. Showalter Middle School Librarv Contact Lucy Lauterbach at 206-433-1834. ,. Finance & Safety Committee: 1st & 3rd Mon., 5:00 PM. Conf. Room #3 , Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center Contact Chief Dave Haynes at 206-433-1812. ,Human Services Advisory Brd: 2nd Fri. of even months, 10:00'\',,1. Human Services Office. Contact Evie Boykan at 206-433-7180. > Human Services Providers: 11.30 AM. TCC. (tentative schedule: 3/18. 6/17. 9/16. 12/2). Contact Stacy Hansen at 206-433-718J , Library Advisory Board: 2nd Tues., 7:00 PM, Foster Library Contacl Bruce Fletcher at 206-767-2343 ,. Parks Commission. 3rd Wed., 5.30 PM. Senior Game Room at Community Center Contact Kimberly Matej at 206-767-2342. )> Planning CommissionlBoard of Architectural Review: 4th Thurs., except 2nd Thursday in Nov & Dec., 7:00 PM. Council Chambers at City Hall. Contact Wynelta Bivens at 206-431-3670. r Sister City Committee: Contact Lucy Lauterbach at 206-433-1834 ,. Transportation Committee: 2nd & 4th Mon., 5:00 PM, Conf. Room #1 Agenda items for 7/11/05 meeting: (A) Trans-valley ITS project interlocal agreement. (B) Interurban Ave. Bridge Widening and Interurban Trail Bridge project completion and acceptance. (C) Asphalt concrete pavement issues. }> Utilities Committee: 1st & 3rd Tues., 5:00 PM. Cont. Room #1 ~ Court = Busy Court andlor Jury Calendar (noted to alert employees and citizens of potential parking difficulty).