HomeMy WebLinkAboutOrd 0883 - Meeting Procedures for City Council and Committees (Repealed by Ord 1207) 4 41
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CITY QF TUK
WASHINGTON
AMENDED BY ORDINANCE NO. 883 REPEALED BY ra,o7
ORD. NO. /008
AN ORDINANCE relating to Council and
multi member sub agency Procedures,
repealing Ordinances 509. 705. 72$.
$04. and repealing Sections 2.04.010
through 2.04.200 of Tukwila Municipal
Code. Chapter 2.04.
THE CITY COUNCIL OF THE CITY OF TUKWILA DO ORDAIN AS FOLLOWS:
SECTION I. Meetings
A. Meetings declared open and public. All meetings of the City
Council, its Committees, and multi member sub agencies of the City of
Tukwila shall be open and public and all persons shall be permitted to
attend any meeting of these bodies, except as otherwise provided in
this ordinance.
B. Regular Meetings. The City Council shall meet regularly on the
first and third Monday of each month at 7:00 P.M., except that when
either of these days falls on a holiday. the Council shall meet on the
next business day at the same hour. The City Council shall meet at
Tukwila City Hall, Tukwila. Washington.
C. Committee -of- the -Whole Meetings. The Council. shall sit as a
committee on the second and fourth Mondays of each month, and the second
and fourth Thursdays of each month at 7:30 P.M., at Tukwila City Hall
Complex. The Committee -of- the -Whole council committee meeting shall
be presided over by the President of the Council.
D. Special Meetings. A Special Meeting may be called at any time
by the Presiding Officer or by a majority of the Councilmembers. Notice
of such meetings shall be in accordance with RCW 42.30.0$0.
E. Adjournments. Any regular, adjourned regular. special or ad-=
journed special meeting may be adjourned in the manner as set forth in
RCW 42.30.090.
F. Continuances. Any hearing being held. noticed, or ordered to
be held by the City Council may be continued in the manner as set forth
by RCW 42.30.100.
G. Executive Sessions. The City Council may hold an executive
session during a regular or special meeting to consider certain matters
in the manner as set forth in RCW 42.30.110.
SECTION II. Agenda
All reports, communications. ordinances, resolutions, contract
documents, or other matters to be submitted to the Council shall be de-
livered to the City Clerk by 5:00 P.M. on the Wednesday preceding each
Committee-of-the-Whole Thursday meeting. The City Clerk shall then
prepare a proposed agenda, with attachments, according to the order of
business. After each Committee -of- the -Whole Thursday meeting, upon notice
from that committee, the City Clerk shall prepare the final agenda.
which shall be distributed to the Mayor, Councilmembers and the City
Attorney no later than 5:00 P.M. on the Friday preceding the regular
Council meeting. A copy of the agenda shall be posted on the bulletin
board at City Hall.
SECTION III. Mayor Pro Tempore
A. The Councilmembers, at the first council meeting on or after
the second Monday in January of even numbered years, and thereafter when
a vacancy occurs, shall elect from their number a mayor pro tempore
who shall hold office at the pleasure of the council, and in case of the
absence of the Mayor, perform the duties of Mayor except that he shall
not have the power to appoint or remove any officer or to veto any or-
dinance. If a vacancy occurs in the office of Mayor, the city council
at their next regular meeting shall elect from their number a Mayor,
who shall serve until a Mayor is elected and certified at the next
municipal election. This requirement is in addition to that of RCW
35.2.190.
B. The Mayor Pro Tempore shall additionally be the President of
the Council.
SECTION IV. Presiding Officer
A. All regular, special meetings, and public hearings of the City
Council shall be presided over by the Mayor. or, in his absence, by the
Mayor Pro Tempore. If neither the Mayor nor the Mayor Pro Tempore are
present at a meeting. the presiding officer for that meeting shall be
elected by a majority vote of those councilmembers present; provided
there is a quorum.
B. If the Clerk is absent from a council meeting the Mayor or Mayor
Pro-Tempore shall appoint one of the members of the Council as Clerk
pro tempore.
C. The appointment of a councilmember as Mayor •Pro Tempore or
Clerk Pro Tempore shall not in any way abridge his right to vote upon
all questions coming before the Council.
D. The presiding officer shall preserve strict order and decorum
at all meetings of the Council. He shall state all questions coming before
the Council, provide opportunity for discussion from the floor, announce
the decision of the Council on all subjects and decide all questions of
order, subject to appeal to the Council; in which event a majority vote
of the Council shall govern.
SECTION V. Quorum
At all meetings of the City Council, a majority of the Councilmembers,
in no case less than four, shall constitute a quorum for the transaction
of business, but a less number may adjourn from time to time.
SECTION VI. Standing Committees
A. There are established the following Standing Committees of the
City Council. The Council President shall appoint the membership of each
committee subject to confirmation by a majority. Committee chairmen,
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meeting dates and times shall be determined by the individual committees,
and published as a Resolution of the City Council in the legal news-
paper of the City. Council members not a member of a particular committee
shall nevertheless be allowed to participate in the deliberations there-
of but shall not be entitled to vote there -in.
1. Public Works three members
To consider and make recommendations relating to water,
sewer, underground utilities, public buildings, streets, bridges and flood
control.
To make policy recommendations on all matters relating to
building permits, and building, plumbing and electrical codes.
2. Public Safety and Health three members
To make policy recommendations on all matters relating to
fire and police protection, citizen health, animal control, Emergency
Services, air, water and noise pollution.
3. Finance and Personnel three members
To make policy recommendations relating to fiscal policies
of the City, including but not limited to appropriations, revenue and other
incomes, the financing of personal and /or real property by the City or
in which it has an interest; furthermore, all policy matters relating to
personnel practices and management including but not limited to wage studies,
conditions and terms of employment.
4. Community Affairs and Intergovernmental Relations three
members
To make policy recommendations on all matters relating to
the planning of the physical, aesthetic, social and economic development
of the City and the planning and implementation of cultural and recrea-
tional facilities and activities within the City.
To make recommendations on all matters of joint interest be-
tween the City of Tukwila and the Federal, State and County Governments,
and other municipalities and governmental agencies, and school districts.
To make recommendations regarding legislation or other infor-
mation which relates to the City; legislation of a general nature, update
of City ordinances and the Tukwila Municipal Code.
B. The Committee Chairmen shall cause to be posted. in accor-
dance with Section XIII.0 of this ordinance, at least one day prior to
all meetings an agenda of the committee meeting. Cancellation of a meeting
shall be accomplished in the same manner. Temporary change in the location
of the meeting shall be included in the agenda for that meeting0and
notice of such change shall be given by the Committee Chairman as
provided for in RCW 42.30.0$0, or as for adjourned meetings as is
provided for in RCW 42.30.090. Special Council Committee meetings may
be called by a Committee chairman provided notice requirements of RCW
42.30.0$0 are observed.
Minutes shall be prepared and distributed to the Mayor, City
Clerk, each Councilmember, staff members where indicated.
C. Standing committees shall act on all matters referred.
Any matter in committee may be recalled to the table by a majority vote
of the Council.
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D. A majority recommendation of the committee must be signed
by a majority of the entire committee before the matter may be returned
to the Council. A majority recommendation may be "Do Pass," "Do Not
Pass," or "Do Pass as Amended." The committee recommendation shall be
forwarded to the City Clerk, in accordance with Section II of this or—
dinance.
SECTION VII. Appointments.
All appointments to boards and commissions of the City of Tukwila
shall be appointed by the Mayor and confirmed by a majority vote of the
council, only where so provided for by state law. Representatives to
other governmental agencies, boards and commissions shall be appointed
by the Mayor and confirmed by a majority vote of the council.
SECTION VIII. Bids
All sealed bids called by the council in accordance with RCW 35.
23.352 shall be submitted to the City Council. Bids shall be opened
by the Council President at a regular council meeting or a Committee —of—
the —Whole meeting.
SECTION IX. Order of Business
A. The order of business shall be as follows:
1. Pledge of Allegiance
2. Call to Order and Roll Call
3. Approval of Minutes of Previous Meeting
4. Approval of Vouchers
5. Bid Openings
6. Appointments
7. Public Hearings
Petitions, Communications, Appeals and Similar Matters
9. Old Business
10. New Business
11. Standing Committee Reports
12. Second Reading of Ordinances
13. First Reading of Ordinances
14. Resolutions
15. Department Reports
16. Miscellaneous and Further Audience Comments
17. Adjournment
B. An item of business may be changed to a different order during
a meeting by a majority vote of the Councilmembers.
SECTION X. Ordinances. Resolutions, Motions, Orders, Contracts, Etc.
A. The enacting clause of all ordinances shall be: "THE CITY
COUNCIL OF THE CITY OF TUKWILA DO ORDAIN AS FOLLOWS:"
No ordinance shall contain more than one subject and that must
be clearly expressed in its title.
No ordinance or any section thereof shall be revised or amended
unless the new ordinance sets forth the revised ordinance or the amended
section at full length.
No ordinance and no resolution or order shall have any validity
or effect unless passed by the votes of at least four councilmembers.
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No ordinance shall take effect until five days after the date
of its publication unless otherwise provided in applicable state statutes.
Every ordinance which passes the Council in order to become valid
must be presented to the Mayor; if he approves it, he shall sign it, but if
not, he shall return it with his written objections to the Council and the
Council shall cause his objections to be entered at large upon the journal
and proceed to a reconsideration thereof. If upon reconsideration five
Councilmembers voting on a call of yeas and nays favor its passage, the
ordinance shall become valid notwithstanding the Mayor's veto. Or, by
majority vote of Councilmembers, the ordinance may be referred to Committee,
tabled, or postponed to a future regular meeting for consideration. If
the Mayor fails for ten days to either approve or veto an ordinance, it
shall become valid without his approval.
Every ordinance shall be signed by the Mayor, or in his absence,
the Mayor Pro Tempore, and attested by the City Clerk.
B. Any Councilmember, Standing Committee, Head of Department or
Mayor may submit an ordinance, resolution or any other matter to the Council
for consideration by filing same with the City Clerk in accordance with
Section II of this ordinance.
C. Introducing Proposed Legislation. Ordinances, resolutions, and
other matters requiring action by the Council shall be introduced and spon—
sored by a Councilmember, except that the City Attorney may introduce
ordinances, resolutions and other matters to the Council, and any Council
member may assume sponsorship thereof by so moving.
D. Voting. Silence of a Councilmember during a voice vote shall
be recorded as an affirmative vote except where such a Councilmember
abstains because of a stated conflict of interest. A roll call vote shall
be taken on all ordinances and resolutions and motions to suspend rules.
The recording of the vote of each Councilmember may be required by any
member. Each member present must vote on all questions before the Council
and may abstain only by reason of conflict of interest.
E. All proposed ordinances and resolutions shall be reviewed by
the City Attorney and bear his certification that they are in correct
form prior to its final passage. The title of an ordinance or resolution
shall in all cases be read prior to its passage. Prior to calling for
a vote on a proposed ordinance or resolution the presiding officer shall
inquire of the Council and the audience as to whether the same should be
read in full; that if any person so requests the proposed ordinance or
resolution shall be read aloud.
Every ordinance and resolution shall receive two readings by
title previous to its passage, and the second reading shall not be on the
day of its introduction; except that an ordinance may be passed on the
day of its introduction if it is declared to be of emergency nature by
a vote of one more than a majority of the entire council.
F. Speaking Procedure.
1. A Councilmember desiring to speak shall address the Chair
and upon recognition by the presiding officer shall confine himself to
the question under debate.
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2. Any member, while speaking, shall not be interrupted unless
it is to call him to order.
3. No Councilmember shall speak a second time upon the same
motion before opportunity has been given each Councilmember to speak on
that motion.
4. If the Presiding Officer desires to inform the Council
his views on a particular issue, he shall turn the chair over to the
President of the Council for the duration of discussion and action on
the issue.
G. Addressing the Council
1. Any person, with the permission of the presiding officer,
may address the Council, but the presiding officer shall be required to
give recognition in the following order:
(a) To those whose request to be heard is contained in
the written agenda.
(b) To those who have submitted their request to be heard
to the City Clerk before the Council meeting.
(c) To those who ask recognition from the floor.
2. If the matter about which the request is to be heard is
not contained in the written agenda, these requests shall be honored during
Section IX.A.16 of this ordinance.
3. In addressing the Council, each person shall stand, and
after recognition, give his name and address, and unless further time
is given by the presiding officer, shall limit his address to five
minutes. All remarks shall be made to the Council as a body and not
to any individual member.
4. No person shall be permitted to enter into any discussion
from the floor without first being recognized by the presiding officer.
5. Any person making personal, impertenent or slanderous remarks
while addressing the Council shall be barred from further audience by
the presiding officer unless permission to continue is granted by majority
vote of the Council.
SECTION XI. Reading of Minutes.
Unless a reading of minutes of a Council meeting is requested by a
Councilmember, such minutes may be approved without reading; provided
the City Clerk has furnished each member with a written copy of the
minutes prior to the meeting.
SECTION XII. Attendance
A. All Councilmembers are required to be in attendance at regular,
special and Public Hearing meetings of the City Council. A member
may be excused from attendance by the Council; prior notification of
absence shall be furnished the President of the Council, or in his absence,
the senior member of the Council, stating the reasons for the absence.
A motion to excuse a Councilmember shall be considered after the taking
of the roll call.
B. If a Councilmember absents himself for three consecutive regular
meetings without being excused by the Council, the office may, at the end
of the third meeting where there is an unexcused absence, be declared
vacant by the Council.
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SECTION XIII. Publication and Posting of Ordinances and Notices
A. All ordinances approved, passed and enacted by the City Council
shall be published as required by law in the official legal newspaper of
the City.
B. All ordinances, notices or other matters required by law to
be published by the City Council, Boards, Commissions, or agencies thereof,
shall also be posted in the Tukwila City Hall.
SECTION XIV. Recess. A motion for temporary recess shall always
be in order and may not be debated.
SECTION XV. Adjournment. A motion to adjourn shall be in order at
any time except as follows:
A. When repeated without intervening business or discussion.
B. When made as an interruption of a member while speaking.
C. When the previous question has been ordered.
D. While a vote is being taken.
A motion to adjourn is debatable only as to the time to which the meeting
is adjourned.
SECTION SVI. Questions of Parlimentary Procedure. Questions of
parlimentary procedure, not covered by this ordinance, shall be governed
by Robert's Rules of Order, Newly Revised (copyright 1970)
SECTION SVII. If any section, subsection, paragraph, sentence,
clause, or phrase of this ordinance is declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of
the remaining portions of this ordinance.
SECTION XVIII. Repealer
A. Ordinance No. 509, approved March 1$, 1968.
B. Ordinance No. 705, approved June 5, 1972
C. Ordinance No. 72$, approved September 5, 1972
D. Ordinance No. $04, approved August 20, 1973
E. Sections 2.04.010 through 2.04.200 of the Tukwila Municipal Code
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA at a regular
meeting this 9th day of September 1974.
(Mayor's veto over- 23rd day of September 1974.
ridden)
Mayor, City of Tukwila
ATTEST:
J Q
OOP 4 Z
City Clerk
APPROVED AS TO FORM:
City Attorney
Published: Highline Times 1Q -2 -74
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K
Frank Todd, Mayor ,�J
CITY or TUKWILA y i
14475 59TH AVENUE SOUTH t d 61
TUKWILA, WASHINGTON 98067 +I�
n Lf, v s:/ /7 /808
September 13, 1974I•,f
fai7t1 16
Tukwila City Council 1
City of Tukwila
.v1/
14475 59th Ave. So.
Tukwila, Washington 98067
Ladies and gentlemen:
'Re: Ordinance #883
Council Procedures
I Veto Ordinance #883 for the following reasons:
The Ordinance contains more than one subject matter which is
in violation of R.C.W. 35.24.210.
Section I.B. The term sub agencies of the Council needs to
be defined.
Section T.C. It appears this Section is in violation of
R.C.W. 35.24.180, also 42.30.060 and 42.30.070. See Page 79 of the
Association of Washington Cities Report No. 2. Section IV.A. is in
conflict with this Section.
Section VI.A. Three member committees of the Council lack a
majority vote of the Council therefore the statement "and published
as a resolution of the Council" is improper. It appears this Section
is illegal as a quorum to meet under R.C.W. 35.24.180.
Section VI.A.1. The Council assumes powers properly delegated
to the State of Washington and King County.
Section VI.A.3. Management of personnel is the administrative
responsibility of the Mayor's office.
Section VII is in conflict with State and Federal Statutes. The
Civil Service Commission rules override this Section's language, as well
as other appointive powers addressed in State Statutes.
Section VIII should be deleted.
vTukwila City Council
September 13, 1974
Page 2
Section X Title of this Section is improper regarding contracts
and orders.
Section X.A. Second paragraph in conflict with this Ordinance
as written.
Section X.D. This proposal requires Council persons absent
from a meeting to vote to approve or disapprove Minutes of that meeting.
This is an unworkable Section.
Section X.E. is in conflict with the handling of this proposed
Ordinance. Refer to R.C.W. 35.33.091.
Section XI Members of the audience should also be entitled to
call for a reading of the Minutes.
The Council's duties are, among other things, to pass ordinances not
in conflict with Federal and State Statutes.
May I suggest that you follow the advice of the City Attorney and have
him draw up the provisions you seek, possibly in three or four ordinances,
in legal form and re- submit them for validation.
Respectfully submitted,
�f� g
Frank Todd
Mayor