HomeMy WebLinkAbout2005-07-11 Committee of the Whole MinutesCALL TO ORDER/PLEDGE OF ALLEGIANCE:
OFFICIALS:
ATTENDANCE:
PROCLAMATION /SPECIAL PRESENTATIONS:
TUKWILA CITY COUNCIL
July 11, 2005 7:00 p.m.
Council Chambers City Hall
COMMITTEE OF WHOLE MEETING MINUTES
Calling the meeting to order and leading in the Pledge of Allegiance at 7:03 p.m. was Pamela Linder,
Council President.
Present were Pamela Linder, Council President; and Councilmembers Joe Duffle, Joan Hernandez, Jim
Haggerton, Dennis Robertson and David Fenton.
Pam Carter was called away on urgent business as the meeting began.
Steve Mullet, Mayor; Rhonda Berry, City Administrator; Lucy Lauterbach, Legislative Analyst; David
Haynes, Chief of Police; Steve Lancaster, Director of Community Development; Jim Morrow, Director of
Public Works; Kevin Fuhrer, Director of Finance; Derek Speck, Economic Development Administrator;
Rebecca Fox, Senior Planner, Department of Community Development; and Bob Baker, Deputy City
Clerk.
a. Presentation of arant funds to Tukwila Police
Joe Lakey, on behalf of Limited Brands, presented an oversized check in the amount of $500 to Police
Chief David Haynes. This is one way Limited Brands enjoys giving back to the community. Grants are
presented as part of the Loss Prevention grant program.
Chief Haynes thanked Mr. Lakey and Limited Brands for the grant and reported it will be put to use in
association with the City's Crime Prevention program.
b. 2006 Budget calendar and auidelines for 2005 budget wrap -up
Kevin Fuhrer, Finance Director, presented a PowerPoint project outlining the upcoming budget process.
He reported municipalities are legally required to prepare budgets. In addition to other benefits of doing
so, they provide accountability to community members. They serve as an evaluation /planning tool as well
as a financial roadmap to the future.
The mission of the budget process is to assist in making informed choices about the provision of services
and capital assets and to promote stakeholder participation in the process.
As the new Director of Finance, Mr. Fuhrer will employ essentially the same process as that used in the
past as it relates to the 2006 budget preparation. At the conclusion of the process, he will perform an
"after action" analysis to ascertain whether improvements and /or efficiencies may be implemented.
Budget worksheets will go to department heads on July 29, 2005. The proposed budget will be presented
to Council on October 3; a public hearing will be conducted on November 21; and, the anticipated
adoption date of the final budget is slated for December 12, 2005.
City of Tukwila
City Council Committee of Whole Meeting Minutes
CITIZEN COMMENT:
Page 2 of 6
July 11. 2005
To ensure Council has as much information from staff as possible, enhancement questions may be asked
and answered. Staff will be asked for any new budget requests. They will also offer information as to how
certain costs can /may /will be recovered. And, they will determine how things impact the current and
future operating budget. This is the plan for all new initiatives.
Budgetary information is gleaned from such sources as people (ours and others), historical trends,
regional, state, and national publications and our own financial planning model.
Mr. Fuhrer then provided a recap of how the City performed with regard to revenues and expenditures in
2004.
Mayor Mullet informed Council that many items might be reviewed during the upcoming budget process.
Such items include, but are not limited to a potential for a new Sister City relationship; Rainier Symphony
needs; getting flower pots back on Tukwila streets; Council travel requirements; continuing the Backyard
Wildlife Habitat fair; a new Volunteer /Project Coordinator (who could be key in planning the City's
Centennial celebration); continuing the Farmer's Market; getting pea patches back in operation; Museum
of Flight requests for assistance; traffic calming issues; the continuation of contracts with lobbyists; and
additional efforts towards economic development. Another area where assistance is necessary is in the
probation department of the municipal court. A person may be hired to supervise work crews in
connection with imposed court- related fines and judgments.
Myrtle Robeson, 14859 51st Avenue South, Tukwila, brought to the attention of Council and staff that a
home "across the street" from hers is vacant and has been deteriorating for years. The front door is often
open (even after her own family members have closed it) and she believes transients may be sleeping in
the home. She described the home as being on "the east side of 51 Avenue South." Police are aware
of the situation, as they've responded to two telephone calls made by the complainant.
In addition to the outside being in disrepair, Ms. Robeson also noted interior ceilings have fallen in from
excessive water (rain) damage. Moss is also present inside and out.
Ms. Robeson asked what the City could do to assist in this situation. She contacted Code Enforcement
staff approximately one week ago and knows they are acting on the complaint. No action has been taken
however (yet) by property owners.
Council President Linder asked Rhonda Berry, City Administrator, to ensure Code Enforcement staff is on
the matter and following up. Ms. Berry or her designee will also follow up with Ms. Robeson.
PUBLIC HEARING:
Proposed ordinance renewing a temporary moratorium on applications received for areas
designated for transit oriented development
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
RENEWING A SIX -MONTH MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS
FOR CERTAIN LAND DIVISIONS AND DEVELOPMENT ACTIVITIES AND LAND USES
WITHIN THE AREA DESIGNATED FOR TRANSIT- ORIENTED DEVELOPMENT
AROUND THE TEMPORARY COMMUTER RAIL /AMTRAK STATION AT LONGACRES;
PROVIDING FOR SEVERABILITY; AND DECLARING AN EMERGENCY
Steve Lancaster, Director of Community Development, reminded Council of the area affected by the
proposed ordinance and spoke in favor of its adoption. This item has been written to prohibit the filing of
all permits and approvals related to land divisions and such uses or activities as manufacturing, industrial
and auto oriented businesses. It exempts the filing of and approvals related to the expansion of existing
businesses on existing lots, sign permits and building permits for tenant improvements, and the extension
of a current land use permit. Noteworthy, more uses are actually permitted in the TOD area than affected
by the moratorium which does not affect the filing of approvals related to all other uses currently allowed
under TUC zoning. Those uses support and implement the vision for the area, including those which are
easily re- developable, such as auto sales lots, contractor or storage yards or commercial parking.
City of Tukwila
City Council Committee of Whole Meeting Minutes
To this date, City staff has received no requests to modify the proposed ordinance since last being
renewed in January 2005.
7:47 p.m.
Council 0 opened the public hearing and called for citizen comment. No one
responded. A second call was made. Again, no one responded.
7:47 p.m. Council President closed the public hearing. No Council debate
occurred.
FOR ACTION, CONSENSUS EXISTED TO FORWARD THIS ISSUE TO THE JULY 18 REGULAR
MEETING.
SPECIAL ISSUES:
a. Annual amendments to the Citv's Comprehensive Plan
Steve Lancaster reported receipt of two proposed annual Comprehensive Plan Amendment applications
before the deadline of December 31, 2004. He noted Council must evaluate the proposed amendments
and either 1) refer the proposal to the Planning Commission for review; 2) defer action; or, 3) reject the
proposal altogether.
Rebecca Fox, Senior Planner, led Council through an overview of both applications.
Page 3 of 6
July 11. 2005
The first application, File #L04 -084, proposes to update the City's Transportation Element by updating
background materials and policies, incorporating new information including levels of service, funding
capital improvements, and growth impacts.
Councilmember Haggerton praised the efforts of Cyndy Knighton, Senior Engineer, for her work in
connection with this project.
The second application, File #L04 -089, seeks a Tukwila South designation for approximately one acre of
land at 19607 Orillia Road. The property is in the Potential Annexation Area (PAA), adjacent to the
Tukwila South annexation area. The subject property, together with the rest of the land in the PAA, will
be annexed once the Tukwila South annexation is completed. The applicant, Rich Buck, is amenable to
deferring action on the item, yet would prefer to have the matter resolved sooner rather than later.
Mr. Lancaster and Ms. Fox indicated City staff is in favor of forwarding File #L04 -084 to the Planning
Commission, yet believe it is in the best interests of all parties to defer action on File #L04 -089 until such
time as the remainder of the PAA is annexed.
Mr. Robertson would like a map showing usage and designations in the PAA. He'd also like a topography
map that shows elevations and differentiations between various properties.
Richard Elizabeth) Buck, 19607 Orillia Road South, have owned their land since 1988 and erected
a building for storage of equipment in 1994. He began selling trucks at the site in 2000. He is anxious to
be annexed into the City limits and desires good police and fire services. He owns two lots at his location
which he described as "shallow and wide." Noise is incredible and the current use is the best use of the
location. He maintains approximately two to three customers per day visit his location to look at and /or
purchase trucks. No repair work is performed at the location.
FILE #L04 -084
FILE #L04 -089
CONSENSUS EXISTED TO FORWARD THE ISSUE TO THE CITY'S
PLANNING COMMISSION FOR
CONSIDERATION /EXAMINATION /RECOMMENDATION.
CONSENSUS EXISTED TO DEFER ACTION ON THE APPLICATION UNTIL
SUCH TIME AS THE LA PIANTA ACREAGE MAY BE ANNEXED INTO THE
CITY.
City of Tukwila
City Council Committee of Whole Meeting Minutes
b. Contract amendment Commercial Development Solutions
Page 4 of 6
July 11. 2005
Steve Lancaster reported this contract was entered into approximately one year ago and relates to project
management services in conjunction with the Tukwila South Project. Lisa Verner's services to the City
thus far have been invaluable. While her contract expires at the end of July, the need for her continued
services does not. For that reason, Mr. Lancaster spoke in favor of extending her contract through
November, 2005, with additional compensation not to exceed $40,000.00.
Costs for this contract are absorbed in the Department of Community Development's Professional
Services line item. While the proposed contract will commit approximately $20,000.00 more than what
remains in that particular line item, it will not exceed the overall department budget.
FOR ACTION, CONSENSUS EXISTED TO FORWARD THIS ISSUE TO THE JULY 18 REGULAR
MEETING.
c. Contract regarding Tukwila Urban Center Signal Interconnect
Councilmember Haggerton reported consideration and examination of this item at the June 27
Transportation Committee meeting. Noting the importance of tying together signalization within the City,
this contract is for the engineering design services for the traffic signal interconnect project in the Tukwila
Urban Center /Commercial Business District. It will update the current traffic signal system from
independent signal operation to a fully integrated, regionally interfaced, multi -modal Intelligent
Transportation System (ITS) using a fiber optic cable network.
Jim Morrow, Director of Public Works, said this is the design contract to put together plans and
specifications. He is anxious to get the project designed and constructed in 2006. It will tie together all
signals within the City. The first phase has been identified. The goal is to tie all signals into a
transportation operations center, complete with cameras to monitor traffic and optimize timing of all
signals. The cameras will also be useful and assist both Public Works and Police staff.
Four firms were interviewed and Siemens received the highest score. Since the time of interviewing and
deciding upon Siemens, City staff has been negotiating scope and fees documents. The contract amount
is $285,877.00. Slightly above the budgeted amount, the overages can be paid using Federal ITS
dollars.
A remote site will be held whereby different intersections may be monitored. This will be tied into the
Emergency Operations Center. Use of the system will provide orderly evacuations of Tukwila roads in the
event of major emergencies, such as the Nisqually earthquake.
The project is divided into four separate areas:
Central Business District
Tukwila International Boulevard
-East Marginal Way South
Interurban Avenue South
31 signalized intersections assumed
7 signalized intersections assumed
12 signalized intersections assumed
9 signalized intersections assumed.
FOR ACTION, CONSENSUS EXISTED TO FORWARD THIS ISSUE TO THE JULY 18 REGULAR
MEETING.
d. Resolution reiectina all bids for Minkler Shoos re -roof project
A RESOLUTION OF THE CITY OF TUKWILA, WASHINGTON, REJECTING ALL BIDS
SUBMITTED FOR THE CITY SHOPS RE -ROOF PROJECT
Councilmember Fenton reported review of this item at the July 6 Utilities Committee meeting. He
reported receipt of just one bid for the project and noted it was well over the Engineer's estimate. He
noted a climate currently exists where there is more work than people to bid the projects. For that reason
the City has decided to monitor the bidding climate and re- advertise the project when contractors have
increased capacity for additional work.
City of Tukwila
City Council Committee of Whole Meeting Minutes
Jim Morrow, Director of Public Works, reported roofs (for buildings C D) at the Minkler shops must be
redone. The roof at the George Long shop is also overdue for a topcoat of elastomeric roofing material.
The Engineers estimate for the project is $200,000.00. The only bid received came in at $338,856.51
nearly double the Engineer's estimate. For that reason, City staff is in favor of rejecting the bid by way
of the proposed resolution.
FOR ACTION, CONSENSUS EXISTED TO FORWARD THIS ISSUE TO THE JULY 18 REGULAR
MEETING.
REPORTS:
e. Consultant's agreement Area 3 GIS Infrastructure Inventory
Councilmember Fenton reported review and approval of this item at the July 6 Utilities Committee
meeting. The contract is for the Geographic Information Systems (GIS) inventory and mapping of the
third phase of infrastructure for Tukwila. The third area will encompass an area south of South 144
Street, between the easterly right -of -way margin of Tukwila International Boulevard and west of 1 -5,
including Gilliam Creek.
Jim Morrow noted this is one of the best investments the City has made. It provides invaluable
information to the Public Works and Community Development departments. The inventory maps City
owned storm facilities, survey monuments, and selected roadway items throughout Tukwila. As -built
storm and traffic items from the Tukwila International Boulevard Phase I project will also be included.
As Perteet Engineering performed both Phase I and II of this project, City staff is in favor of awarding the
Area 3 GIS -based Public Works Infrastructure Inventory contract to them, in the amount of $226,180.00.
FOR ACTION, CONSENSUS EXISTED TO FORWARD THIS ISSUE TO THE JULY 18 REGULAR
MEETING.
a. Mayor
Page 5 of 6
July 11. 2005
Mayor Mullet reported the Tukwila Food Pantry is having a fundraising dinner (prime rib) on August 5.
He and wife, Bonnie, have sponsored a table. Anyone wishing to attend was invited to contact the Mayor
or his staff. It is anticipated the dinner will assist the Pantry in keeping their doors open to the community
members of Tukwila longer than the currently anticipated date of September 30, 2005.
Mayor Mullet, Rhonda Berry and Steve Lancaster met (today) with King County officials on the issue of
Southwest Airlines' proposed move to the King County Airport. Should the move occur, it is anticipated to
take place in 2009. The Mayor reported having a "good line of communication open" and King County
has promised to keep Tukwila city officials informed as issues progress.
b. City Council
Councilmember Duffie is glad to be back from a week -long vacation.
Councilmember Hernandez attended the Utilities Committee on July 6 and Tukwila Days events on July
8 and Stn
Council President Linder attended the same meetings /events as Councilmember Hernandez and will
also attend tomorrow's Highway 99 Action Committee meeting.
Councilmember Carter was absent.
Councilmember Haggerton attended Tukwila Days events on July 8 and 9 as well as this evening's
Transportation Committee meeting.
Councilmember Robertson will attend a WRIA 9 meeting on July 14.
City of Tukwila
City Council Committee of Whole Meeting Minutes
Councilmember Fenton attended the same meetings as Councilmembers Hernandez and Linder.
c. City Staff
Rhonda Berry reported on Council Chamber upgrades. Specifications are being finalized with David A.
Clark and Associates. Amplification, sound and microphone systems have been ordered. Council should
not be displaced while that work is being performed. Conversely, however, the Court and Council will be
displaced for at least one week in the early fall when other, major remodel work takes place.
Next, the City Administrator reported closure of the South Park Bridge on July 23, for repairs.
Page 6 of 6
July 11, 2005
She also informed Council that the Cascade View drainage project is slightly behind schedule. Work will
now be performed over the coming weekends, however, to ensure it is timely completed. More
information will follow.
Finally, she reported the City will host a visiting delegation from the Dominican Republic, and a
presentation will be made on how the City deals with wetland issues and other issues related to land use
and environmental management.
d. City Attorney
Neither the City Attorney nor her representative were present.
e. Legislative Analyst
Ms. Lauterbach thanked all who supported Sister Cities breakfast and lunch on July 9, during Tukwila
Days.
ADJOURNMENT:
8:55 p.m. Council President Linder declared the meeting adjourned.
iY\-- 1 4 L
Pamela Linder, Council President
PECIAAL U 5Cti<J
Robert H. Baker, CMC, Deputy City Clerk
Date minutes signed: July 18, 2005