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Reg 2013-08-05 COMPLETE AGENDA PACKET
REGULAR MEETING Jim Haggerton, Joe Duffie Dennis Robertson David Cline,Allan EkbergVerna Seal Kathy Hougardy,De’Sean QuinnKate Kruller Monday,August 5, 2013; 7:00 Ord #2404 Res #1800 PM 1.CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2.SPECIAL a.Contest winners for Night Out Against Crime posters. PRESENTATIONS b.Update on Medic One/Emergency Medical Services Levy. c.2nd Quarter update on Strategic Plan and crime reduction initiative. 3.APPOINTMENTSa.Lodging Tax Advisory CommitteePg.1 Confirm the appointment of Jim Davis to Position #5on the Lodging Tax Advisory Committee. b.Equity and Diversity Commission Pg.1 (1)Confirm the reappointment of Verna Seal to Position #1on the Equity and Diversity Commission, with a term expiring 7/31/15. (2)Confirm the reappointment of Kathleen Gantz to Position #2on the Equity and Diversity Commission, with a term expiring 7/31/15. (3)Confirm the reappointment of Joan Hernandez to Position #3on the Equity and Diversity Commission, with a term expiring 7/31/15. (4)Confirm the reappointment of Nate Robinson to Position #7on the Equity and Diversity Commission, with a term expiring 7/31/15. (5)Confirm the reappointment of Aaron Dragonov to Position #8on the Equity and Diversity Commission, with a term expiring 7/31/15. 4.CITIZENAt this time, you are invited to comment on items on this agenda COMMENT To comment on an item on this agenda, please save your comments until the issue is presented for discussion. 5.CONSENTa.Approval of Minutes: 7/15/13 7/22/13 AGENDA b.Approval of Vouchers. c.Accept as complete the2012 Small Drainage Program (Contract Pg.7 #12-092) with Green River Construction; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $652,460.16. d.Authorize the Mayor to sign Community Connectivity Consortium Pg.15 Project Agreement 65 for the design and installation of a 288-strand fiber optic cabling system for the RapidRide segment from Renton to Tukwila. REGULAR MEETING Monday, August 5, 2013 Page 2 5.CONSENTe.Accept as complete the Tukwila Pool Roof Project (Contract Pg.33 #12-165) with Bates Roofing, LLC; authorize release of retainage, AGENDA subject to the standard claim and lien release procedures (final cost of project, including retainage: $81,881.04. f.Authorize the purchase of a 600 KW back-up generator from Cummins Pg.41 Northwest for the Surface Water Lift Station No. 15 Project in the amount of $206,619.93 (including sales tax). g.Authorize the Mayor to sign an agreement with the South County Area Pg.51 Transportation Board (SCATBd),recognizing SCATBd as the transportation board for the south county area. h.Authorize the Mayor to sign a contract with Gary Harper Construction Pg.71 for the Surface Water Lift Station No. 15 project in the amount of $318,568.35. i.Authorize the Mayor to sign a lease agreement with Alliance One Pg.79 Receivables Management for use of space in the Municipal Court in the amount of $750.00 permonth paid to the City of Tukwila. 6.BID AWARDAward a bid to King Construction Company, Inc., for the 2013 Annual Pg.85 Sewer Repair Program in the amount of $49,056 and authorize the Mayor to sign the contract. 7.UNFINISHEDa.An ordinance renewing a moratorium within the City of Tukwila on the Pg.87 BUSINESS establishment, location, operation, licensing, maintenance or continuation of medical cannabis collective gardens or dispensaries, asserted to be authorized or actually authorized under E2SSB5073, Chapter 181, Laws of 2011, Chapter 69.51ARevised Code of Washington, or any other laws of the State of Washington; and repealing Ordinance No. 2379. b.An ordinance establishing a 6-month moratorium on the establishment, Pg.93 location, operation, licensing, maintenance or continuation of marijuana producers, processors, and retailers as regulated pursuant to Washington State Initiative 502. c.Authorize the Mayor to sign an Interlocal Agreement with King County Pg.99 for acquisition services for the Duwamish Gardens Project in the amount of $50,000. d.Authorize the Mayor to sign an Interlocal Agreement with King County Pg.101 for the F-Line RapidRide Intelligent Transportation System (ITS) Improvements. REGULAR MEETING Monday, August 5, 2013 Page 3 8.NEW BUSINESS a.Mayor 9.REPORTS b.City Council c.Staff -Pg.103 City Administrator Report d.City Attorney e.Intergovernmental 10.MISCELLANEOUS 11.EXECUTIVE SESSION 12.ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206-433-1800or TukwilaCityClerk@TukwilaWA.gov). This notice is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetingsare audio/videotaped. COUNCIL AGENDA SYNOPSIS C ILA ITEM NO.. S, Initials S' .,r's 11. tv Council eview /� Q�ti Meeting Date Prepared by M�//� � 3A &51 08/05/13 CT UjK. �° 3 B 908. ITEM INFORMATION STAFF SPONSOR: MAYOR HAGGERTON ORIGINAL AGENDA DATE: 8/5/13 AGENDA ITEM TITLE Appointment to Lodging Tax Advisory Committee. Reappointments to the Equity and Diversity Commission. CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ®Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑PW SPONSOR'S Appointment of Jim Davis to the Lodging Tax Advisory Committee. Reappointments of SUMMARY Verna Seal, Kathleen Gantz, Joan Hernandez, Nate Robinson and Aaron Dragonov to the Equity and Diversity Commission. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Confirm Appointment/Reappointments COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated July 15, 2013 1 2 • �.r11 LA !y '`J City of Tukwila 41 . -+ Jim Haggerton, Mayor 190 INFORMATIONAL MEMORANDUM TO: CITY COUNCIL K � � j/ r FROM: Mayor Haggerton j/' DATE: July 15, 2013 SUBJECT: APPOINTMENT TO THE LODGING TAX ADVISORY COMMITTEE AND REAPPOINTMENTS TO THE EQUITY AND DIVERSITY COMMISSION ISSUE There is a vacant position on the Lodging Tax Advisory Committee and I am recommending the appointment of a new member to fill the vacancy. There are also several individuals on the Equity and Diversity Board whose terms will soon expire. I am also recommending reappointment of the existing members as listed below. Lodging Tax Advisory Committee Position #5: Attached is the application of Jim Davis from DoubleTree Suites who served as their Assistant General Manager for nine years and is now serving as the General Manager. This position was previously held by Thomas Dezutter, the former General Manager of DoubleTree Suites. Mr. Dezutter has retired and has resigned his position on the Lodging Tax Advisory Committee. After meeting with Mr. Davis I am recommending he be appointed to Position #5 of the Lodging Tax Advisory Committee. Equity and Diversity Commission Position #1: The term of Verna Seal, Council Representative expires on July 31, 2013. I am recommending that she be reappointed. Her new term will expire July 31, 2015. Position #2: The term of Kathleen Gantz expires on July 31, 2013. I am recommending that she be reappointed. Her new term will expire July 31, 2015. Position #3: The term of Joan Hernandez expires on July 31, 2013. I am recommending that she be reappointed. Her new term will expire July 31, 2015. Position #7: The term of Nate Robinson expires on July 31, 2013. I am recommending that he be reappointed. His new term will expire July 31, 2015. Position #8: The term of Aaron Dragonov expires on July 31, 2013. I am recommending that he be reappointed. His new term will expire July 31, 2015. If you have any questions regarding these applications or appointments, please let me know by noon on Tuesday, July 23, 2013. RECOMMENDATION Appoint/Reappoint the above individuals at the August 5, 2013 Council Meeting. 3 4 .eSiL4 W< RECEIVED City of Tukwila VOLUNTEER PROGRAM Tukwila Community Center 12424 42nd Avenue'South Email: volunteerCrr7,ci.tukwila.wa.us Tukwila,WA 98168 Website: www.ci.tukwila.wa.us Phone: (206) 768-2822 Fax: (206)768-0524 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form.Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: g / NAME: b1 Sri''"`' L- , Last First ADDRESS: /°""Z- z,e ",r t. ✓. rar Lo:` 98 39 Street City. ,� Zip MAILING ADDRESS(if different): HOME PHONE: CELL/MOBILE PHONE: e, 5 EMPLOYER: Ifita Qom. '3"iS E-MAIL: 1 , bia-tt iS 6- " Please check all that apply to you within the City of Tukwila limits: ❑ Resident ,8.. Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS &`COMMITTEES: ❑ Arts ❑ Community Police Advisory ❑ Civil Service ❑ Human Services ❑ Equity&Diversity ❑ Library ❑ Parks ❑ Sister Cities ❑ Planning Lodging Tax El Pool Advisory (TMPD) ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes I, No If"yes", please list: AVAILABLE TO ATTEND MEETINGS: E Daytime Ill Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: ❑Yes ❑ No TERM EXPIRES: 5 Professional/Community Activities(organizations, clubs,service groups,etc): 4 a S 1,t1 a4 ►y, , f 5'o e.- Hobbies/Inte rests: 4,01/ ..�d -s-r 61- 4,71, l rte 26t . '� ). .7'7v'• cY., /� ^r Y\ -u e, to- ,y--t.. Ixer*y t-- I V'1"7 $i" . Qualifications as related to this position: . 16d1 - j �. la / ,«. - rikr-4 A ,? rl ./r1 12--k-r,( .. 4,0" "0-1.A.**- r-T) 4-o. bn /w f .)$,p ".e, -cf" y O ther comments/additional information for consideration: Lao rgi r ) 'D x--'40o C: r r'-^�- fl , ,„,.. /./i c-c - /r s8 y, 6-)r-rlp 41.:0 la< ► /11 off-- e9 . t . 55. tai+r+ Sc 67-8,0-71 t Ata/ . 5C11145514#4* 511 g,/3 Applicant's ignature Date Note: Upon submission,all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions,please call the Volunteer Program Office at(206)768-2822. City of Tukwila Volunteer Program—Application for Appointment Boards&Commissions Page 2 6 COUNCIL AGENDA SYNOPSIS �,r„1-A w 4,5, Initials-------— ITEM NO. 4/ Meetin.Date Pre'ared b , or's review Council review iL.. 08/05/13 BG tat 5C ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 08/05/13 AGENDA ITEM TITLE 2012 Small Drainage Program Project Completion and Acceptance CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance [' Bid Award ❑Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑IT ❑ P&R ❑Police ® PW/ SPONSOR'S The contract with Green River Construction, Inc. of Tukwila, WA is complete for the 2012 SUMMARY Small Drainage Program.This project provided storm drainage improvements at eight locations. Construction began August 6, 2012 and was completed on December 28, 2012. One change order was issued for a time extension and unit price over-runs totaled $552.88. Council is being asked to accept and finalize the contract with Green River Construction in the amount of$652,460.16. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ® Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 07/15/13 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $652,460.16 $743,996.05 $0.00 Fund Source: 412 SURFACE WATER(PG 138&139, 2012 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE 1, ATTACHMENTS 08/05/13 Informational Memorandum dated 07/12/13 State of WA Depart of Revenue Notice of Completion 12-092 Minutes from the Utilities Committee meeting of 07/15/13 7 8 y Ci OILA ii, - ty of Tukwila 4 -1 o Jim Haggerton, Mayor 41 Vi7 1905. INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director' BY: Peter Lau, Senior Program Manager DATE: July 12, 2013 SUBJECT: 2012 Small Drainage Program Project No. 91241201, Contract No. 12-092 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 12-092 with Green River Construction Company, Inc. of Tukwila, Washington was issued on August 6, 2012 for the 2012 Small Drainage Program. This project provided drainage improvements at eight locations in Tukwila. The improvements included storm pipe and structure replacements, slip line pipe liner rehabilitation of existing storm pipes, Fort Dent ouffall improvements, and drainage ditch extensions and crossings. ANALYSIS Construction was physically completed on December 28, 2012. Only one change order was executed for a contract time extension due to additional time needed for material procurement. The small amount of unit price over-runs was due to the final material quantities being slightly more than the bid quantities. The construction budget was $743,996.05 with a 15% contingency. Construction Contract Amount $646,858.19 Change Order No. 1 (time only) 0.00 Unit Price Over-runs 552.88 Sales Tax Paid 5,049.09 Total Amount Paid $652.460.16 Retainage is being held by the City for this project in the amount of$32,370.55. RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the 2012 Small Drainage Program with Green River Construction Company, Inc. in the final amount of$652,460.16, and consider this item on the Consent Agenda of the August 5, 2013 Regular Meeting. Attachment:Notice of Completion W:\PW Eng\PROJECTS\A-DR Projects\2012 SDP(91241201)\Construction\After Con\Info Memo-2012 SDP Closeout,7-09-13.docx 9 10 5rar� tir 18$9 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 600-582-949 Date: June 25, 2013 City of Tukwila Assigned to: 6200 Southcenter Blvd Tukwila, WA 98188 Date Assigned: UBI Number: 179000208 Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting • 2012 Small Drainage Program _12-092 ❑ Yes © No Description of Work Done/Include Jobsite Address(es) Provided storm drainage improvements at 9 locations within City of Tukwila. The locations were:1)the intersection of 47th Avenue South and South 109th Street;2)49th Avenue South between South 107th Street and South 109th Street;3)the intersection of South 128th Street and 37th Avenue South;4)the intersection of Tukwila Parkway and Southcenter Parkway;5)Fort Dent Park;6)South 107th Street between 49th Avenue South and Beacon Avenue South;7)South 114th Street east of 49th Avenue South;8)South 142nd Street between 52nd Avenue South and 53rd Avenue South; and 9)Gilliam Creek Inlet off South 154th Street between 42nd Avenue South and 51st Avenue South. The drainage improvements included storm pipe and structure replacements,slipline/pipe liner rehabilitation of existing storm pipes,asphalt pavement and concrete curb replacements,and site restorations. Federally funded road transportation project? ❑ Yes No Contractor's Name Telephone Number Green River Construction Company, Inc. _206-246-9456 Contractor Address 6402 South 144th Street, Suite 1, Tukwila,WA 98168 If Retainage is Bonded,List Surety's Name(or attach a copy) N/A Surety Agent's Address N/A Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted July 2, 2012 August 9, 2012 December 28, 2012 Contract Amount $ 646,858.19 Additions (+) $ 552.88 Liquidated Damages $ 0.00 Reductions (- ) $ 0.00 Amount Disbursed $ 620,089.61 Sub-Total $ 647,411.07 Amount Retained $ 32,370.55 Amount of Sales Tax Paid at 9.5% (If various rates apply,please send a breakdown) $ 5,049.09 1C TOTAL $ 652,460.16 TOTAL $ 652,460.16 c �• NOTE: These two totals must be equal Please List all Subcontractors Below: Subcontractor's Name: UBI Number: Affidavit ID(if known) Lakeside Industries, Inc. 601 106 847 420463 Briar Group, Inc. 602 110 282 434000 Group Four, Inc. 600 061 180 Not known yet Pacific Concrete Services, LLC 602 126 314 Not known yet Rosso Gardens, LLC 602 326 543 Not known yet F215-038-000 08-2011 REV 31 0020e(08/25/11) Continued on page 1 1 12 frT !4 x `, Cit of Tukwila a� ` IoJ Utilities Committee Y�\,, f / N,_290a UTILITIES COMMITTEE Meeting Minutes July 15, 2013—5:00 p.m. —Conference Room 1 PRESENT Councilmembers: Joe Duffle,Chair;Allan Ekberg and Verna Seal Staff: Bob Giberson,Frank Iriarte,Mary Miotke, Mike Cusick, Ryan Larson, Robin Tischmak,Pat Brodin,Peter Lau, Gail Labanara and Laurel Humphrey Guests: Chuck Parrish,resident CALL TO ORDER: Committee Chair Duffle called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Community Connectivity Consortium Approve Project Agreement 65 Staff is seeking Council approval of Community Connectivity Consortium Project Agreement 65, which allows for the design and installation of a 288 strand fiber optic cabling system between Rainier Avenue South /Southwest 7th Street in Renton, and Interurban Avenue South/Grady Way in Tukwila. This installation will provide a critical pathway for future connectivity to the Sabey Data Center and Valley cities. Tukwila's in-kind contribution of existing conduits and fiber infrastructure is valued at approximately $15,000, and the total estimated cost of the project is $351,350.00. This Project Agreement, the first of three which impact Tukwila, is expected to be completed in August. Councilmember Ekberg inquired about future maintenance costs and staff responded that those costs will be reallocated through the consortium. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. 2013 Annual Sewer Repair Program Bid Award Staff is seeking Council approval of a contract with King Construction Co., Inc. in the amount of $49,056.00 for the installation of side sewers to the Desimone residence at 6532 Southcenter Boulevard and the Duong residence at 6542 Southcenter Boulevard. In December 2012, it was revealed that these households were paying sewer charges without being connected to the public sewer system. The project will also include the replacement of a 10-foot section of existing sewer main due to a tree root blockage. King was selected out of a total of four bids due to cost and past success. UNANIMOUS APPROVAL. FORWARD TO JULY 22 COMMITTEE OF THE WHOLE. C. 2012 Small Drainage Program Project Completion and Acceptance Staff is asking Council to formally accept as complete the contract with Green River Construction Company, Inc. for the 2012 Small Drainage Program. This program provided drainage improvements at eight locations in the City, including storm pipe and structure replacements, slip line pipe liner rehabilitation, asphalt pavement and concrete curb replacements, and site restorations. Construction was completed in December 2012 and included just one change order for a time extension. The total amount paid was $652,460.16, which was under budget. Council is also being asked to authorize the release of retainage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. 13 14 , COUNCIL AGENDA SYNOPSIS vJ W ILA eli1.44 ,� qsInitials ITEMNo. ti Meetin_Date Prepared 6 0 M%jr's review Council review c1 08/05/13 BG Na�LL�sm �- �� 5D 2908 ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 08/05/13 AGENDA ITEM TITLE Community Connectivity Consortium Approve Project Agreement 65 CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑P&R ❑Police ®PWI SPONSOR'S Per Resolution Nos. 1708 and 1763, Tukwila joined the regional Community Connectivity SUMMARY Consortium (CCC) to participate in fiber optic projects. Each Project Agreement(PA) needs to be approved and PA 65 is for the RapidRide segment from Renton to Tukwila. For PA 65, existing conduits will be Tukwila's in-kind contribution at no cost, but there is a potential for future maintenance costs. Council is being asked to approve the Community Connectivity Consortium Project Agreement 65. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 07/15/13 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: Tukwila's in-kind contribution will be our existing conduits and fiber. MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 7/12/13 Consortium Project Agreement 65 Route Map Minutes from the Utilities Committee meeting of 07/15/13 15 16 Jew IL"q"�.1,q a ��= City of Tukwila a o Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, PW Director Mary Miotke, IT Director BY: Frank Iriarte, Deputy PW Director DATE: July 12,2013 SUBJECT: Community Connectivity Consortium Approve Project Agreement 65 ISSUE Approval of Community Connectivity Consortium Project Agreement 65. BACKGROUND On April 5,2010,the Tukwila City Council passed Resolution No. 1708 authorizing the Mayor to enter into an Interlocal Agreement(ILA)to join and participate in fiber optic projects with members of the Regional Fiber Consortium (RFC). Resolution No. 1708 was eventually repealed on February 21,2012 by Resolution No. 1763. Resolution No. 1763 acknowledged the formation of the Community Connectivity Consortium (CCC), approved its charter, and authorized the Mayor to sign an ILA allowing the City to formally join the CCC along with other government agencies and participate in future Consortium fiber optic projects. DISCUSSION Under the terms of the ILA,all fiber optic projects are required to have a Project Agreement(PA)signed by all participating parties. The PA's specify the lead agency, participant roles, budget, route,fiber allocation and ownership, maintenance responsibilities,and other pertinent details. Currently,the CCC has three(3) PA's which directly impact Tukwila: PA 64(City of Renton to the Sabey Data Center); PA 65(RapidRide segment through Renton to Tukwila); and PA 66(Valley Cities Stage 5). PA 65 has been finalized and is ready for Council's review and action. Specifically,the Agreement provides for the design and installation of a 288 strand fiber optic cabling system between Rainer Avenue South/SW 7th St in Renton, and Interurban Ave S/Grady Way in Tukwila.This is an important project for the CCC as it provides a critical pathway for future fiber optic connectivity to the Sabey Data Center and Valley cities. In consideration for the use of City conduits and associated infrastructure,Tukwila will benefit by having access to fibers held in trust by the CCC for future use. FINANCIAL IMPACT The estimated cost of PA 65 is$351,350.00 and Tukwila's in-kind contribution of existing conduits and fiber infrastructure is approximately$15,000.Other than potential future maintenance requirements, no additional City funds are required. RECOMMENDATION Council is being asked to approve the Community Connectivity Consortium's Project Agreement 65 and consider this item on the Consent Agenda at the August 5, 2013 Regular Meeting. Attachments:Consortium Project Agreement 65 Route Map W:\PW Eng\Projects\Communications\Community Connectivity Consortium\Info Memo Project Agreement 65 17 18 Consortium Project Agreement 65 King County City of Renton City of Tukwila 401 Fifth Ave., Suite 600 1055 S Grady Way 6200 Southcenter Blvd. Seattle, WA 98014 Renton, WA 98057 Tukwila, WA 98188 City of Kirkland City of Bellevue University of Washington 123 Fifth Ave 450 110th Ave NE 4545 15th Ave NE Kirkland, WA 98033 Bellevue, WA 98009 Seattle, WA 98105 Provide for the design and installation of fiber optic cabling between Rainier Ave S & SW 7th St, Renton, Washington and Interurban Ave & SW Grady Way, Tukwila, Washington. An Addendum to the Community Connectivity Consortium's Project Agreement Template Policy 100314296; 1 1 1 19 Table of Contents I. Project Description 3 A. Project Number 65 3 B. Project Name 3 C. Project Description 3 D. Lead Agency/Project Manager 3 E. Participating Agencies 3 II. Physical Description of Project 3 A. Project Route 3 B. Points of Demarcation 3 C. Facilities to at be Used, Owners and Managers 3 D. Project Specifications and Scope of Work 4 E. Fiber Apportionment 5 III. Anticipated Project Budget 6 A. Construction Budget 6 B. Construction Cost Apportionment 6 C. In-Kind Asset Contributions 6 D. Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for Moves 7 E. Payment for project work 7 IV. Apportionment of Liability 7 V. Project Schedule 8 VI Changes or Addenda to Project Agreement Template Policy 8 (00314296; 1 1 2 20 1. Project Description A. Project Number 65 B. Project Name Consortium Backbone Rainier Ave, Renton to Interurban Ave, Tukwila. C. Project Description Provide a 288 strand fiber optic cable from Southwest 7th Street and Rainier Avenue South in Renton, through Southwest 7th Street, Powell Avenue Southwest, and Southwest Grady Way to the intersection of State Route 181, also known as West Valley Highway, and Southwest Grady Way (known as the Fun Center.), as generally illustrated in Exhibit A (Route Illustration). D. Lead Agency / Project Manager King County E. Participating Agencies King County Metro Transit City of Renton City of Tukwila City of Bellevue City of Kirkland University of Washington II. Physical Description of Project A. Project Route • From a cabinet at SW 7th Street and Rainier Ave. S to a traffic control pedestal at the intersection of SW 7th Street and Powell Ave. SW, • Turning South on Powell Ave. SW to a TA-25 vault at SW Grady Way, • Continuing West on SW Grady Way to a vault at Oaksdale Ave. SW, • Continuing West on SW Grady Way to a vault at the eastern end of the SW Grady Way elevated crossing of the railroad right of way, • Continuing West on the elevated crossing to a vault at the western end, • Continuing West to a City of Tukwila TA-25 vault at the NE corner of the intersection of SW Grady Way and SR181. B. Points of Demarcation • Traffic cabinet on the west side of Rainier Ave S at SW 7th, Renton, Washington. • TA-25 vault on the eastside of Interurban Ave at SW Grady Way, Tukwila, Washington C. Facilities to be Used, Owners and Managers 100314296, 1 ) 3 21 • City of Renton existing underground conduit including all vaults, hand holds and traffic signal cabinets necessary to the installation of the fiber optic cable. • City of Tukwila existing underground conduit and vault system. • All upgrades to conduit systems installed on City of Tukwila property and in City of Tukwila right of way will be owned and maintained by City of Tukwila where the conduit system is installed. • All upgrades to conduit systems installed on City of Renton property and in the City right of way will be owned and maintained by the City of Renton where the conduit system is installed. D. Project Specifications and Scope of Work This project shall meet all the requirements of King County IT Department, the City of Renton Public Works Department, and the Tukwila Public Works Department, i.e. traffic control plans, street use permits, waiver of existing underground ordinance, city and county business license requirements, etc. Route Preparation • Work to be done during normal working hours: Inventory and proof the route described above in A. Project Route from a newly installed traffic pedestal on the west side of Rainier Ave at 7th to an existing City of Tukwila TA-25 vault on the eastside of Interurban Ave at SW Grady Way. King County, as project manager, is responsible for all route improvements including but not limited to handhold replacement, vault installations/replacements, and conduit repair for the route as described. Note: All construction instructions are subject to conditions that may not be known before proofing/locates are completed. However, the contractor is responsible for knowing all project conditions. Underground and Aerial Fiber Placement • Work to be done during normal working hours: 1. Fiber will be installed to King County IT standards. 2. All cabling will be labeled with the UASI Project data and emergency contact information. 3. Project will install a 288 strand, single mode, all wave, full spectrum cable along the specified route. 4. Fusion splices along the route such that there are no breaks in the Consortium strands and that all Consortium fibers are continuous strands between the identified points of demarcation. 5. Attach an orange label with black lettering to the 288 count SM fiber cable at each access point reading: Purchased with 2010/UASI Funds Grant No. 2010-SS-T0-0084. Fiber Optic Cable King County IT @ 206.263.7000 00314296; I ; 4 22 6. Where toneable medium does not already exist in the conduit, provide and install toneable mule tape along the fiber cable in the underground such that future locates can identify the path of the conduit. In hand holes and vaults where the mule tape is not continuous splice the conductors together using water and corrosion resistant splicing crimps and secure the mule tape such that it cannot be pulled into the open conduit end. Fiber Terminations and Splicing • Work to be done during normal working hours: Important note: Confirm all splice details prior to undertaking any work under this section. The items below will be detailed in a separate splice document. Where appropriate, each participating agency will provide the splice details for the fibers assigned to them in E. Fiber Apportionment below. Additions to the Fiber Terminations and Splicing section of this document must be specific to fiber splicing and termination and shall not alter or amend the terms of any other portion of this document. 1. At the City of Tukwila TA-25 on the eastside of Interurban Ave leave a 100' service loop with strands 73 through 288 unterminated. Termination of these strands will take place in a future, separate agreement. 2. At the traffic pedestal on the west side of Rainier Ave, a 100' slack loop shall be left for future splicing of strands 73 through 288 to a cable coming from a City of Renton manhole at SW 7th and Talbot. The first 72 strands shall be owned by King County. Note: more splice sections may follow detailing splices to the owner agencies when the fiber topology and fiber count and ownership has been fully negotiated. E. Fiber Apportionment One 288 count single-mode fiber optic cable will be installed along the entire above described route. The following table is for illustrative purposes only to detail initial fiber distribution among project agreement participants. Actual strand assignments will be determined through the splice tables and be dependent upon existing fiber splice connections. 1. Fibers 1 - 72 (72 fibers) will be owned and maintained by King County. 2. Fibers 73 - 78 (6 fibers) will be owned and maintained by the City of Bellevue. 3. Fibers 79— 80 (2 fibers) will be owned and maintained by the City of Renton 4. Fibers 81 - 108 (28 fibers) will be held in trust by the consortium for the future use of current or future consortium members which may include: cities, school districts, fire districts, water districts, hospital districts and others. 5. Fibers 1.09 - 132 (24 fibers) will be owned and maintained by the University of Washington. 6. Fibers 1.33 - 134 (2 fibers) will be owned and maintained by the City of Kirkland. 7. Fibers 135 - 288 (154 fibers) will be held in trust by the consortium for the future use of current or future consortium members which may include: cities, school districts, fire districts, water districts, hospital districts and others. • 100314296; I 1 5 23 lll. Anticipated Project Budget A. Construction Budget Estimated Construction Budget Item Description Quantity Price Extended Provide 288 single mode fiber optic cable strands from a traffic control cabinet on the west side of Rainier Ave S. at SW 7th St, Renton to a TA-25 on the eastside of Interurban Ave at SW Grady Way, Tukwila. Project includes all necessary infrastructure improvements necessary to complete the described route. 1 1 $320,000.00 Tax 9.8 % $31,360.00 Total $351,360.00 B. Construction Cost Apportionment Construction Cost Apportionment Table Participating Agency Cost UASI Grant Funds $ 120.000.00 King County, dedicated fiber strand costs 231,360.00 Total $ 351,360.00 C. In-Kind Asset Contributions In-Kind Asset Contribution Table Contribution Type and Agency Value (est.) UASI Grant Administration/Project Mgmt—City of Bellevue $10,000 Conduit 10,000 feet in length—City of Renton $500,000 Project Planning, Design Project Mgmt —King County $ 50,000 Conduit/Infrastructure—City of Tukwila $ 15,000 Total In-Kind Contributions $575,000 Project Funding (see para B, above) $351,360 Estimated Total Project Valuation $926,360 100314296, 1 1 6 24 D. Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for Moves. Expected future maintenance has been broken down into the categories below. If a maintenance issue arises that is not listed below, those costs will be proportionately split based on fiber ownership in each fiber segment by the participating agencies. Locates The City of Renton, City of Tukwila and King County agree to perform or pay for all locates required and requested through Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a result of this agreement that is on property owned by the City/County, in the City/County right-of-way and in the right- of-way in potential annexation areas. Relocation Any and all relocations will be borne by the parties to this agreement. Cost shall be apportioned based on the percent of fiber owned by each participating agency. Repairs/Breaks The Community Connectivity Consortium and King County shall be responsible for immediate and timely repair of all breaks or outages of fiber in the project agreement. The Community Connectivity Consortium and King County shall contract with a competent and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages that happen on the fiber segments in the agreement. The Community Connectivity Consortium or King County will determine Cost Apportionment using a formula based on the percentage of fiber owned by each partner to this agreement. Upon completion of the repair, the Community Connectivity Consortium or King County shall invoice each partner for their share of costs. E. Payment for project work This project agreement covers the purchase of 216 strands of single mode, all wave fiber for exclusive use of the Community Connectivity Consortium. Using UASI grant funding, the City of Bellevue will purchase 216 strands from King County upon the successful completion of the F-Line project as described in this agreement. Successful completion shall mean the complete installation, testing and delivery of complete as-built documents, test results and project acceptance by King County from the contractor. IV. Apportionment of Liability During construction, the Contractor shall be responsible for the project work and the project site. In the event that the project work causes or contributes to any harm, damage, injury or loss to any person or property, whether during construction or after completion of the project, each party shall be responsible as set forth in Section VI, Indemnification and Limitation of Liability, of the Consortium Project Agreement Template Policy (adopted Feb. 2, 2012). Each participating agency to this agreement shall ensure that the participating agency and all persons performing the Work, including without limitation project suppliers and subcontractors, maintain in effect at all 00314296; 1 } 7 25 times during the Work, coverage or insurance in accordance with the applicable laws relating to worker's compensation and employer's liability insurance (including, but not limited to, the Washington Industrial Insurance Act and the laws of the state in which any such person was hired), regardless of whether such coverage or insurance is mandatory or merely elective under the law. The Lead Agency or contracting party shall furnish to Participating Agencies such assurance and evidence of such coverage or insurance (such as copies of insurance policies and Certificates of Compliance issued by the Washington State Department of Labor and Industries) as Participating Agencies may request. Each Participating Agency shall maintain in full force and effect throughout the term of this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for property damage and bodily injury. In satisfying the insurance requirements set forth in this section, the Participating Agency may self-insure against such risks in such amounts as are consistent with good utility practice or shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW which shall provide liability coverage to the Participating Agency for the liabilities contractually assumed by the Participating Agency in this Agreement. At the time of execution of this Agreement, and prior to commencement of performance of any of the Work, each Participating Agency shall furnish Participating Agencies, upon request, with a Certificates of Insurance as evidence that policies providing insurance (or self-insurance) with such provisions, coverage's and limits are in full force and effect. V. Project Schedule Task Target Completion Date Circulate and sign copies of the project PA July 2013 Award Contract/Obtain permits July 2013 Prep conduit and install fiber and toneable tape July 2013 Terminate and splice fibers August 2013 VI Changes or Addenda to Project Agreement Template Policy This Agreement shall run concurrent with the Project Agreement Template Policy document. This document may supersede the Project Agreement Template Policy document to the extent it contains terms and conditions which change, modify, delete, add to, supplement or otherwise amend the terms and conditions of the Project Agreement Template Policy document. Approvals IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the respective dates indicated below. 100314296: I ; 8 26 Brad Miyake Date City Attorney Acting City Manager City of Bellevue Approved as to Form: Kurt Triplett Date City Attorney City Manager City of Kirkland Approved as to Form: Denis Law Date City Attorney Mayor City of Renton Approved as to Form: Jim Haggerton Date City Attorney Mayor City of Tukwila Approved as to Form: William S. Kehoe Date County Attorney CIO King County Clare Donahue Date Associate Vice-President, Information Technology University of Washington 00314296; I ; 9 27 28 30 J749:14-4,,,,. ` � City of Tukwila ,.� 111 `� { ,0 < ,,, Utilities Committee \1906--/ UTILITIES COMMITTEE Meeting Minutes July 15, 2013—5:00 p.m. —Conference Room 1 PRESENT Councilmembers: Joe Duffie,Chair;Allan Ekberg and Verna Seal Staff: Bob Giberson,Frank Iriarte,Mary Miotke,Mike Cusick, Ryan Larson, Robin Tischmak,Pat Brodin,Peter Lau, Gail Labanara and Laurel Humphrey Guests: Chuck Parrish, resident CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Community Connectivity Consortium Approve Project Agreement 65 Staff is seeking Council approval of Community Connectivity Consortium Project Agreement 65, which allows for the design and installation of a 288 strand fiber optic cabling system between Rainier Avenue South /Southwest 7th Street in Renton, and Interurban Avenue South/Grady Way in Tukwila. This installation will provide a critical pathway for future connectivity to the Sabey Data Center and Valley cities. Tukwila's in-kind contribution of existing conduits and fiber infrastructure is valued at approximately $15,000, and the total estimated cost of the project is $351,350.00. This Project Agreement, the first of three which impact Tukwila, is expected to be completed in August. Councilmember Ekberg inquired about future maintenance costs and staff responded that those costs will be reallocated through the consortium. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. 2013 Annual Sewer Repair Program Bid Award Staff is seeking Council approval of a contract with King Construction Co., Inc. in the amount of $49,056.00 for the installation of side sewers to the Desimone residence at 6532 Southcenter Boulevard and the Duong residence at 6542 Southcenter Boulevard. In December 2012, it was revealed that these households were paying sewer charges without being connected to the public sewer system. The project will also include the replacement of a 10-foot section of existing sewer main due to a tree root blockage. King was selected out of a total of four bids due to cost and past success. UNANIMOUS APPROVAL. FORWARD TO JULY 22 COMMITTEE OF THE WHOLE. C. 2012 Small Drainage Program Project Completion and Acceptance Staff is asking Council to formally accept as complete the contract with Green River Construction Company, Inc. for the 2012 Small Drainage Program. This program provided drainage improvements at. eight locations in the City, including storm pipe and structure replacements, slip line pipe liner rehabilitation, asphalt pavement and concrete curb replacements, and site restorations. Construction was completed in December 2012 and included just one change order for a time extension. The total amount paid was $652,460.16, which was under budget. Council is also being asked to authorize the release of retainage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. 31 32 COUNCIL AGENDA SYNOPSIS rr_14 ILA ti.. Initials ITEM No. ZMeeting Date Prepared by Mr's review ouncil review - . y 08/05/13 RS ASO K- 1 it 1 9 .9 5E 1905 ITEM INFORMATION STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 8/5/13 AGENDA I I'EM TITLE Tukwila Pool- Roof Project Project Completion and Final Acceptance CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date Mtg Date 8/5/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ® P&R ❑Police ❑ PW SPONSOR'S The contract with Bates Roofing LLC of Tacoma WA is complete for the Tukwila Pool Roof SUMMARY Project. This project included installing a new Thermoplastic Membrane Roof, replacing flashing and replacing gutter to downspout transitions . The project was started on April 23, 2013 and was completed on May 8, 2013. One additive change order was issued in the amount of$3,255.20 (plus tax). The Council is being asked to authorize formal acceptance of the project and release of the retainage bond. REVIEWED BY ❑ COW Mtg. ® CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA'L'E: 7/22/13 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. Tukwila Parks & Recreation COMMIIThE Unanimous approval; forward to the Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 8/5/13 MTG. DATE ATTACHMENTS 8/5/13 Informational Memorandum dated 7/16/13 Notice of Completion Minutes from the Communty Affairs and Parks Committee meeting of 7/22/13 33 • .34 • ��I1L4h, �J 9sti City of Tukwila a 21 Jim Haggerton, Mayor s _ 4,,,\, .,%. INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director DATE: July 16, 2013 SUBJECT: Tukwila Pool- Roof Project - City Project No. 11263003 Project Completion and Acceptance ISSUE Accept Contract as complete and authorize release of the retainage. BACKGROUND The City performed this contract through an Interlocal Agreement by the Tukwila Metropolitan Park District to manage projects utilizing the City processes. On December 17, 2012 the City entered into contract No 11263003 with Bates Roofing LLC of Tacoma, Washington for the installation of a new Thermoplastic Membrane Roof, replacing of flashing and replacing the gutter to downspout transitions. Work began on April 23, 2013 and was Substantially Complete on May 8, 2013. One change order was issued to the amount of$3,255.20 on January 4, 2013 to include the optional bided price for the flashing to provide an additional five years warrantee. A second change order was issued to reimburse the City for permit fees paid in order to get the project started. The project was completed on time and on budget. Contract Award Amount (without sales tax) $73,744.80 Change Order 1 - Flashing $3,255.20 Change Order 2 - Permit Deduction (Non-Taxable) ($2,433.96) Retainage ($3,728.30) SUBTOTAL $74,566.04 Sales Tax at 9.5% $7,315.00 TOTAL PAYMENT DUE $78,152.74 TOTAL w/tax & retainage $81,881.04 Retainage of $3,728.30 was held from the single payment of Bates Roofing LLC. RECOMMENDATION The Council is being asked to authorize formal acceptance of the project and release of the retainage bond, subject to the standard claim and lien release procedures, for the contract with Bates Roofing LLC in the amount of$81,881.04 and to consider this item on the Consent agenda of the August 5, 2013 Regular Meeting. ATTACHMENT Notice of Completion 35 • • 36 n;x yy taav� NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602-605-377 Date: t Maine&Ailrlre s ofPublicgency ,: v4 . ' department i7s O n�IY ; City of Tukwila Assigned to: 6200 South Center Blvd. Tukwila,WA 98188 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting Tukwila Pool- Roof Project 12-165 ❑ Yes ❑ No Description of Work Done/Include Jobsite Address(es) Installing new thermoplastic membrane roof, replaced all flashing and replaced gutter down spout transitions. 4414 S. 144th St. Tukwila, WA 98188 Federally funded road transportation project? ❑ Yes IVr No Contractor's Name Telephone Number Affidavit ID* Bate's Roofing LLC 253-473-0675 Contractor Address PO BOX 9416, Tacoma, WA 98409 If Retainage is Bonded,List Surety's Name(or attach a copy) Hentschell &Associates Inc.-Western Surety Company Surety Agent's Address 621 Pacific Ave Suite 400, Tacoma, WA 98042 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted December 17, 2012 January 2, 2013 May 8, 2013 _ Contract Amount $ 73,744.80 Additions (+) $ 3,255.20 Liquidated Damages $ Reductions (-) $ 2,433.96 (no.,- ..bit\ Amount Disbursed $ 78,152.74 Sub-Total $ 74,566.04 / Amount Retained $ 3,728.30 Amount of Sales Tax Paid at 9.5% (If various rates apply,please send a breakdown) $ 7,315.00 TOTAL $ 81,881.04 TOTAL $ 81,881.04 ri n w1P1�Z. NOTE: These two totals must be equal Please List all Subco ractors and Sub-tiers Below: Subcontractor's Name: UBI Number: (Required) Affidavit ID* F215-038-000 07-2012 REV 31 0020e(07/06/12) Continued on page 2 37 Please List all Subcontractors and Sub-tiers Below: Subcontractor's Name: UBI Number: (Required) Affidavit ID* 7i ... ,�,�;,;� y - k ays COmmentS j. Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: Phone Number: 206-433-1871 Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Affidavit ID*-Provide known ones at this time.No LNI release will be granted until all affidavits are completed. Submitting Form:Please submit the completed form to all three agencies below.For a faster response,please submit by e-mail. raWashington State Washington State . Washington State CDepartment of Revenue Department of Labor and Industries Employment Security Department Public Works Section f Contract Release Registration,Inquiry,Standards 8 PO Box 47474 . PO Box 44274 Coordination Unit Olympia WA 98504-7474 Olympia,WA 98504-4272 PO Box 9046 (360)725-7588 (360)902-5772 Olympia WA 98507-9046 FAX(360)664-4159 FAX(360)902-6897 (360)902-9450 PWC @dor.wa.gov ContractRelease @Ini.wa.gov Fax(360)902-9287 publicworks@esd.wa.gov For tax assistance or to request this document in an alternate format,visit http://dor.wa.gov or call 1-800-647-7706. Teletype(TTY)users may call(360)705-6718. F215-038-000 07-2012 REV 31 0020e(07/06/12) 38 Community Affairs&Parks Committee Minutes July 22, 2013—Page 2 The local amendments are reflected in the draft ordinance. While most are minor, one to note is the addition of new language to clarify that a dwelling unit specifically requires a kitchen sink, cooking appliances and refrigeration facilities. In response to questions from Committee members, staff indicated that this Code is the basis for the rental licensing program inspections, and all property owners registered with the City receive a checklist that covers the important components. Copies of the IPMC are available with DCD and the City Clerk's Office. UNANIMOUS APPROVAL. FORWARD TO AUGUST 12 COMMITTEE OF THE WHOLE FOR DISCUSSION. C. Final Acceptance of the Tukwila Pool Roof Project Staff is seeking Council approval for project completion, closeout and release of retainage to Bates Roofing, LLC in the amount of$81,881.04 for the installation of a new Thermoplastic Membrane Roof, replacing of flashing and replacing the gutter to downspout transitions. The contract included two change orders and was completed on time and on budget. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. D. Parks and Recreation Updates Parks and Recreation Staff provided updates to the Committee on three major program areas. 1. Parks,Recreation and Open Space(PROS)Plan Considerable work has been done since the service contract with MiG was initiated in March, primarily in the area of community outreach and engagement. These engagement efforts included a survey, a workshop, community leader focus group, interviews with education experts, moving listening sessions, and extended outreach. Excellent community feedback was obtained. The Committee of the Whole will be updated on these efforts to date on August 26. 2. Online Registration Staff is currently exploring options to provide a solution that would allow participants in Parks programs to register online(in addition to in-person,mail, and phone). Active Network,the company that owns the software currently used by Parks staff for registrations offers a few online options, but customer service and system integration limitations are of concern. Tukwila will participate in a software symposium this fall with other area Parks and Recreation Departments to review other choices and companies. ITD and the Clerk's Office will also be involved to ensure a comprehensive review before moving forward. 3. Preschool Update Following up on previous Council direction to provide options for implementation of a preschool program in September 2014, staff gave an overview of the efforts to date. These efforts included a review of assessment guidelines with the Tukwila School District, reallocation of space at the Community Center, and the creation of a proposed program structure, staffing model, budget, and fee schedule. The proposal closely mirrors the previous preschool program offered by the Parks and Recreation Department, which was closed due to budget cuts in 2011. A budget amendment request in the amount of$43,000 will be forthcoming through the 2014 General Fund budget process. Committee members raised questions about advertising, school district involvement, state or federal support, and the proposed fee schedule. Staff confirmed that the fee schedule proposals in the committee packet are based upon cost recovery levels, not on area standards. There is strong community interest in the renewal of this program, and a teaser ad has been included in the Fall Activities Guide. INFORMATION ONLY. 39 40 ti COUNCIL AGENDA SYNOPSIS .VILA ii, �J� s,ti Initials ITEM No. O40 -M Meetin.Date Pre.ared b Mayor' review Council review 08/05/13 - 1I1' BG ' JIMERVAIIIHNO ......„y ...__,) .1908 ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 8/05/13 AGENDA I1'hM TITLE Surface Water Lift Station No. 15 Approve Purchase of Generator from Cummins Northwest CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑HR ❑ DCD ❑Finance ❑Fire ❑ IT ❑Pe7'R ❑Police ®PW SPONSOR'S The Surface Water Lift Station No. 15 Project will install electrical upgrades, construct a SUMMARY modular concrete wall enclosure and then install a City purchased 600KW backup generator. Cummins Northwest is a listed vendor on the Houston-Galveston Area Council (H-GAC) purchasing cooperative. Council is being asked to approve the purchase of the standby generator in the amount of$206,619.93 (including sales tax). REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte ❑Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm. DATE: 07/23/13 COMMI"UEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $206,619.93 $558,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND(PAGE 140 &136, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 07/19/13 (revised after 7/23 TC) Cummins Northwest, LLC Quotation Minutes from the Transportation Committee meeting of 07/23/13 41 42 01 ILA ii, '4 s City of Tukwila Tel , --I Jim Haggerton, Mayor .2 9os INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee t 10 FROM: Bob Giberson, Public Works Director • By: Ryan Larson, Senior Program Manager DATE: July 19, 2013 (revised aft 7/23 TC) SUBJECT: Surface Water Lift Station No. 15 Project No.91041203 Generator Purchase ISSUE Approve purchase of a 600KW generator from Cummins Northwest for the Surface Water Lift Station No. 15. BACKGROUND This project will provide a back-up power generator for the Surface Water Lift Station No. 15, which drains approximately 200 acres of the northern portion of the Tukwila South Development. The project calls for a contractor to install electrical upgrades to the existing pump station, construct a modular concrete wall enclosure, and install a City provided 600KW generator(see memo for contractor's bid award). The City is required to purchase the 600KW generator and provide it to the contractor for installation. ANALYSIS Cummins Northwest is a listed vendor on the Houston-Galveston Area Council(H-GAC) purchasing cooperative. The City of Tukwila has a Council approved purchasing agreement with H-GAC. Cummins is the staff recommended generator for City facilities and the manufacturer of the majority of the City's standby generators. Maintenance staff is trained in maintenance and repair of Cummins' generators and are satisfied with the reliability and serviceability of these units. BUDGET AND BID SUMMARY(All amounts include sales tax.) Generator Bid Results 2013 Budget Generator Purchase $206,619.93 $200,000.00 Construction Bid (see separate memo) $318,568.35 Project Budget(pg. 140) 315,000.00 2013 Small Drainage Project(pg. 136) 43,000.00 Contingency(10%) 0.00 31,856.84 0.00 Total $206.619.93 $350.425.19 $558,000.00 RECOMMENDATION The Council is being asked to purchase the Standby Generator in the amount of$206,619.93 for the Surface Water Lift Station No. 15 Project and consider this item at the August 5, 2013 Regular Consent Agenda. attachment:Cummins Northwest Quotation W:\PW Eng\PROJECTS\A-DR Projects\Storm Lift Station No 15 Improvements(91041203)\Design\Info Memo Generator Purchase gl.doc 43 • • 44 t�,•` Power. Generation Our energy working for yoR^� Y Quotation Cummins Northwest, LLC 811 SW Grady Way Renton WA 98057 WA 98057 United States Direct: 425-277-5334 July 17,2013 Project Name: City of Tukwila Quotation: 2142000000029588 Thank you for your inquiry. We are pleased to quote as follows: USD Item Description Qty Diesel Genset: 60Hz-600kW 50Hz-545kW Install-US-Stat U.S. EPA, Stationary Emergency Application 1 600DQCA Genset-Diese1,60Hz,600kW 1 A331-2 Duty Rating-Standby Power 1 L090-2 Listing-UL 2200 1 L170-2 EmissionCert,EPA,Tier 2,NSPS CI Stationary Emergency 1 F201-2 Enclosure-Steel,SndAtt,Level 1,Base Mtd,w/ExhSys rated 79 dba @ 23' 1 R002-2 Voltage-277/480,3 Phase,Wye,4 Wire 1 B282-2 Alternator-60Hz,3 Ph,Wye,Extended Range,125/105C 1 H643-2 SET CONTROL-PCC 2100 1 H536-2 Display Language-English 1 H605-2 Display-Control,Graphical 1 KP74-2 Stop Switch-Emergency,Externally Mounted 1 H606-2 Meters-AC Output,Analog 1 K631-2 Relays-Genset Status, User Configured 1 H609-2 Control Mounting-Left Facing 1 A292-2 Heater-Alternator, 120 Volt AC 1 KP79-2 Circuit Breaker Or Entrance Box-Left Side Only 1 KP89-2 CB-1200A,3P,600/690V,UUIEC,ServEnt,100%UL,Left 1 P175-2 Enclosure Color-Green,Steel Enclosure 1 F208-2 Cooling Air Outlet-Horizontal ,Sound Attenuated 1 H657-2 Distribution Panel-Prewired AC Features 1 F211-2 Louvers-Air Inlet,24VAC Motor Closed,Spring Opened 1 45 KS47-2 Enclosure Lighting-120 VAC 1 C127-2 Separator-Fuel/Water 1 E074-2 Engine Cooling-Radiator, 50C Ambient 1 H389-2 Shutdown-Low Coolant Level 1 H556-2 Coolant Heater-208/240/480V, 40F Minimum Ambient Temp 1 D041-2 Engine Air Cleaner-Normal Duty 1 L028-2 Genset warranty- Base, Standby 2 years/400 hours, Prime Power 1 year/ 1 unlimited hours, Continuous Power 1 year/unlimited hours L050-2 Literature-English 1 A412-2 Packing-Base Mtd Housing 1 CP01-2 Common Parts Listing 1 SPEC-H Product Revision - H 1 Tank with turning vane, starting batteries, battery charger mounted, rated 48 Tank hours at full load, Hazmat decals, IBC engineering cals, 5 gallon spill fill 1 located per departments request. Up fit Mounting of Spring Isolators 1 Start up Start up &training 2 hours load bank and 2 hour training 1 Up fit Load testing 1 O&M's O&M's 3 Total $188,694.00 City of Tukwila tax rate 9.5% 17,925.93 Grand Total $206,619.93 NOTES: 1. THIS QUOTATION IS SUBJECT TO CUMMINS NORTHWEST, LLC STANDARD TERMS & CONDITIONS - SEE ATTACHMENT 2. NATURAL GAS AND LP ENGINES ARE FACTORY CERTIFIED TO MEET EPA NEW SOURCE PERFORMANCE STANDARDS (NSPS) FOR SPARK IGNITED (SI) ENGINE EXHAUST EMISSIONS REGULATIONS. THE ENGINE(S) ARE NOT FIELD CONVERTIBLE TO OTHER FUEL SOURCES. EMISSIONS COMPLIANCE FOR THE LIFE OF THESE PRODUCTS IS THE OWNER/OPERATORS RESPONSIBILITY AS DEFINED BY THE USA EPA . 3. REGARDING SELECTIVE COORDINATION FOR NEC ARTICLE 700 AND 701 LOADS. CUMMINS GENERATORS ARE EQUIPPED WITH THE MANUFACTURERS RECOMMENDED THERMAL MAGNETIC CIRCUIT BREAKER. INFORMATION REGARDING THIS DEVICE CAN BE SUPPLIED UPON REQUEST. THIS QUOTATION IS NOT VALID IF ANY CHANGES TO THIS CIRCUIT BREAKER(S) IS REQUIRED TO COORDINATE WITH OTHER DEVICES IN THE ELECTRICAL DISTRIBUTION SYSTEM. IF CHANGES ARE REQUIRED,THE CUSTOMER MUST PROVIDE A COPY OF THE COORDINATION STUDY LISTING THE MANUFACTURERS PART NUMBER OF THE DISCONNECT DEVICE TO BE SUPPLIED WITH THE GENERATOR AND A REVISED QUOTATION 46 WILL BE ISSUED. 4. A MAINTENANCE AGREEMENT IS NOT INCLUDED IN THIS QUOTATION, AVAILABLE FOR AN ADDITIONAL PRICE OF $ Attachment to Quotation -Exclusions- Exhaust System: All off-engine piping, hangers,flanges,gaskets,bolts, insulation, and other materials associated with exhaust system installation unless specifically listed in the preceding quotation. Fuel System: All off-engine fuel piping for supply, return,venting,valves,coolers,filters, pumps,fittings, fuel storage tank&senders,300 gallons fuel for testing and initial fill of fuel. Cooling System: Intake louvers,exhaust louvers, air dampers,sheet metal ducting,flex adapters,sound attenuators/baffles. All off engine piping,flexible connections, secondary loop coolant, labor to install coolant for remote cooling systems unless specifically listed in the preceding quotation. Electrical: All off-engine wiring,field terminations of wiring, and lugs other than those detailed in our submittal. Mounting: Generator mounting bolts and anchors.Vibration isolators (if included)for the generator will be shipped loose for installation at the jobsite by others. Testing: All electrical testing, including but not limited to NETA, infrared scanning, harmonic content or other independent agency testing of switchgear,switchboards, protective relays or any other electrical component unless specifically listed in the preceding quotation. All environmental testing, including but not limited to EPA, local air quality district or other unless specifically listed in the preceding quotation. Calculations and Engineering Services-all electrical coordination studies, arc flash studies,seismic engineering calculations and seismic anchorage calculations unless specifically included in the preceding quotation. Programming-all protective relay settings, breaker settings, PLC programming or other user configurable device programming unless specifically included in the preceding quotation Documentation: Unless stated otherwise, electronic submittals and O&M manuals will be provided. Printed copies are available upon request, additional charges may apply. Taxes and Permits: Any applicable sales tax, permits, licenses. Bonds Any bid bond,payment or performance bond, or other type of bond unless specifically listed in the proposal. Cost for any required bond will be reimbursed to CNW by the buyer. All items listed are excluded and will only be supplied by Cummins Northwest, LLC if agreed upon, in writing,by a sales representative for Cummins Northwest, LLC. Current factory lead-time is 14-16 weeks after drawing approvals. -Terms and Conditions- • This offer and quotation incorporates and is contingent upon acceptance of the terms and conditions in the standard Sales Order of Cummins Northwest, LLC. Purchase Orders or other documents with terms and conditions that are inconsistent with the CNW standard Sales Order will not be accepted unless agreed to in writing by an officer of Cummins Northwest, LLC. • Prices are valid for 30 days • If included in the quotation,all on-site startup,testing and training assumes weekdays, during standard 47 CNW business hours. Additional charges may be added for work requested to be done on overtime, weekends,and holidays. • F.O.B.factory,freight allowed to first destination,off-loading is not included • Factory direct shipments require credit approval prior to shipment • Terms are C.O.D.,or 30 days upon approval of credit • Equipment held for longer than 30 days may be charged a monthly storage fee • Cancellation charges are 25%minimum after release of order Submitted by (794iielao,eiff Dennis Tarr , Electric Power Generation Sales dennis.tarr@Cummins.com Mobile: 206-450-2383 Fax: 425-235-8202 48 �J \ / // �sti� City of Tukwila �20J Transportation Committee TRANSPORTATION COMMITTEE -Meeting Minutes July 23, 2013—5:15 p.m. —Conference Room #1 PRESENT Councilmembers: Kate Kruller, Chair; Dennis Robertson,Joe Duffie Staff: Bob Giberson, Frank Iriarte, Ryan Larson, Robin Tischmak, Pat Brodin, Jack Pace, Gail Labanara,Maggi Lubov, David Cline,Laurel Humphrey Guest: Roger Baker, resident CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Surface Water Lift Station No. 15 —Bid Award Staff is seeking Council approval to award a bid to Gary Harper Construction, Inc. in the amount of $318,568.35, for the construction of the Surface Water Lift Station No. 15 project. This project will provide a backup generator for this station, which drains approximately 200 acres of the northern portion of the Tukwila South Development. Gary Harper Construction is the low bidder and has successfully completed a similar project for the City. $36,000 unused dollars will be transferred from the 2013 Small Drainage Program to cover a project budget shortage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. Surface Water Lift Station No. 15 —Purchase of Backup Generator Staff is seeking Council approval of the purchase of a 600KW generator in the amount of $206,619.93 from Cummins Northwest, LLC for the Surface Water Lift Station No. 15 project described in item A above. Cummins is the manufacturer of the majority of the City's standby generators and maintenance staff are satisfied with the reliability and serviceability of the units. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. C. 42nd Ave S/Allentown Roadside Barrier Warrant Analysis Staff presented and discussed the draft roadside barrier warrant analysis for 42"d Avenue South in Allentown that was prepared by KPG, Inc. Several areas of the river bank along 42"d Avenue South and South 115th Street are being recommended for guardrail or barrier installation and/or upgrades and modifications. Most of the areas analyzed in the report would benefit from beam guardrail type 31. Existing concrete barriers are recommended to be removed and replaced due to being unrestrained, their proximity to the edge of pavement, and erosion under the base. The total project cost estimate for all recommendations is $366,480. The report also included short-term safety improvement recommendations, which are not figured into the total cost. Committee members asked clarifying questions about definitions and barrier types. The committee packet includes a draft CIP sheet that reflects staffs proposal to spread the cost and the construction over the next six years to minimize the impact to the Residential Street Fund (103 Fund). Committee members requested that staff prepare a proposal that would reflect a compressed schedule allowing construction to be completed sooner but having more immediate financial impact. 49 50 COUNCIL AGENDA SYNOPSIS E OILA 1.1, �J q Initials ITEM No. E; : �. Meetin Date Pre sand b Me ors review Council review 0 08/05/13 B - l �% 1906 5G ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 8/05/13 AGENDA ITEM TITLE Approve South County Area Transportation Board (SCATBd) Agreement CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award [I] Public Hearing ❑ Other Mtg Date Mtg Date 08/03/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ FIR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW SPONSOR'S The South County Area Transportation Board (SCATBd) has drafted a new agreement with SUMMARY a minor amendment. By-laws have been placed into the Procedure document and the new agreement now has a procedure for adding or removing non-voting members by unanimous vote by the Board. Council is being asked to authorize Tukwila's SCATBd representative to sign the SCATBd agreement. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm. DATE: 07/23/13 COMMI"1-1'EE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $100.00 $100.00 $0.00 Fund Source: Comments: Annual Dues MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 07/19/13 South County Area Transportation Board Agreement Minutes from the Transportation Committee meeting of 07/23/13 51 52 �.r11LA ty ‘5.. City of Tukwila 0 Jim Haggerton, Mayor Nvt.r. 2908 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director - r411 DATE: July 19, 2013 SUBJECT: SCATBd Agreement ISSUE The South County Area Transportation Board (SCATBd) has approved the attached draft SCATBd Agreement with a minor amendment. BACKGROUND As reflected in the previous SCATBd meeting summaries, the draft SCATBd Agreement has been thoroughly vetted by the Board and is now ready for Tukwila Council approval. ANALYSIS The new agreement theme was to get the transportation board agreements into alignment and allow specific differences to be placed into the Procedure document (By-laws). The new SCATBd agreement now has a procedure for adding or removing non-voting members by unanimous vote by the Board. RECOMMENDATION The Council is being asked to authorize Tukwila's SCATBd representative to sign the SCATBd agreement and consider this item on the Consent Agenda of the August 5, 2013 Regular Meeting. Attachment:South County Area Transportation Board Agreement W:\PW Eng\OTHER\Bob Giberson\Correspondence\Info Memo SCATBd Agreement 7.19.13.doc 53 • • • • 54 • DRAFT July 16,2013 Draft South County Area Transportation Board Agreement South County Area Transportation Board Agreement Parties to Agreement City of Algona City of Auburn City of Black Diamond City of Burien City of Covington City of Des Moines City of Enumclaw City of Federal Way City of Kent City of Maple Valley City of Milton City of Normandy Park City of Renton City of SeaTac City of Tukwila City of Pacific Muckleshoot Indian Tribe King County Transmitted to parties for approval and signature on THIS AGREEMENT is made and entered into by and among the CITY OF ALGONA,hereafter called {\ "Algona";the CITY OF AUBURN,hereafter called"Auburn";the CITY OF BLACK DIAMOND, hereafter called"Black Diamond"; the CITY OF COVINGTON, hereafter call"Covington"; the CITY \\ O. OF DES MOINES,hereafter call"Des Moines"; the CITY OF ENUMCLAW, hereafter call � e `Enumclaw";the CITY OF FEDERAL WAY,hereafter called"Federal Way"; the CITY OF KENT, ►7J hereafter called"Kent";the CITY OF MAPLE VALLEY,hereafter called"Maple Valley";the CITY OF MILTON,hereafter called"Milton"; the CITY OF NORMANDY PARK,hereafter called "Normandy Park"; the CITY OF RENTON,hereafter called"Renton"; the CITY OF SEATAC, hereafter called"SeaTac"; the CITY OF TUKWILA,hereafter called"Tukwila";the CITY OF PACIFIC,hereafter called"Pacific"; the MUCKLESHOOT INDIAN TRIBE; and KING COUNTY, a legal subdivision of the State of Washington,hereafter called"King County"as members of the South County Area Transportation Board. WHEREAS,the parties to this agreement recognize that multi jurisdictional transportation planning and coordinated transportation plans benefit their citizens; and WHEREAS,the South County Area Transportation Board has served as the central forum for information sharing, consensus building, and coordination to develop recommendations for transportation policies,projects and programs for the south King County area; NOW THEREFORE, in consideration of the mutual covenants contained herein,the parties hereto agree as follows: I 55 DRAFT July 16,2013 Draft South County Area Transportation Board Agreement 1.0 Purpose of this Agreement The purpose of this Agreement is to recognize the South County Area Transportation Board as the transportation board for the south King County area to share information,build consensus,and provide advice on plans,programs,policies and priorities for countywide; regional,state and federal transportation decisions. 2.0 Members and Voting Members shall have full voting rights, limited voting rights or shall be non-voting members, as follows: 2.1 Members with Full Voting Rights: Only jurisdictions which are signatories to this agreement shall have full voting rights on all of the following issues before the South County Area Transportation Board,unless otherwise noted, including: 1. Administrative issues, such additional members and use of dues 2. Recommendations to Sound Transit on policies and capital and service plans and implementation. 3. Recommendations to King County on Metro Transit planning,development and implementation of products and services. 4. Identification of projects for the regional competition, if prescribed by the process approved by the King County caucus of the Transportation Policy Board. 5. Recommendations to WSDOT on policies,programs and projects. 6. Recommendations to the PSRC on plans,policies,programs and projects such as Transportation 2040 updates and regional funding policies,strategies or programs. 7. Input to the State Legislature and committees and commissions established by the Legislature on transportation policy,budget and priorities and legislative proposals and studies. 8. Recommendations to the federal delegation on federal legislation including reauthorization and funding priorities and other transportation-related programs. 2.2 Members with Limited Voting Rights: The South County Area Transportation Board may add members with limited voting rights on the issues such as those listed below by unanimous vote of the parties to this agreement in attendance at a regular meeting. 1. Recommendations to WSDOT on policies,programs and projects. 2. Recommendations to the PSRC on plans,policies, programs and projects such as the Transportation 2040 updates and regional funding policies, strategies or programs. 3. Input to the State Legislature and committees and commissions established by the Legislature on transportation policy,budget and priorities and legislative proposals and studies. 4. Recommendations to the federal delegation on federal legislation including reauthorization and funding priorities and other transportation-related programs. 2.2(a) Such members and voting rights,if any, shall be listed in operating procedures to be adopted by the South County Area Transportation Board. 2.3 Non-Voting Members: The South County Area Transportation Board may add non-voting members by unanimous vote of the parties to this agreement in attendance at a regular meeting.The 2 56 DRAFT July 16,2013 Draft South County Area Transportation Board Agreement South County Area Transportation Board may remove non-voting members by a unanimous vote of the parties to the agreement at a regular meeting. 2.3(a) Such members shall be included in operating procedures to be adopted by the South County Area Transportation Board. 3.0 Representation and Conduct 3.1 Representation of city and coup jurisdiction members shall be as follows: Full Voting Members Number of Representatives City of Algona 1 City of Auburn 1 City of Black Diamond 1 City of Burien 1 City of Covington 1 City of Des Moines 1 City of Enumclaw 1 City of Federal Way 1 City of Kent 1 City of Maple Valley 1 City of Milton 1 City of Normandy Park 1 City of Renton 1 City of SeaTac 1 City of Tukwila 1 City of Pacific 1 Muckleshoot Indian Tribe 1 King County 3 3.2 Elected officials shall be appointed to the South County Area Transportation Board by their cities and counties for a one-year term. King County representation shall be a maximum of two Councilmembers and the King County Executive. 3.3 Each city or county participating member may appoint an alternate for a one-year term. Designated alternates may vote in place of designated voting representatives in the absence of the designated representative. 4.0 Operating Procedures 4.1 The South County Area Transportation Board shall adopt operating procedures to specify limited voting members and non-voting members, if any,dues for limited and non-voting members, if any, and operational issues such as election of officers, formation of subcommittees and rules of order.A chair and vice-chair shall be elected per the operating procedures and shall be responsible for setting meeting agenda,running meetings and any other activities identified in the operating procedures. 5.0 Lead Agency 5.1 King County will be the Lead Agency for receipt and disbursement of funds collected through annual dues, and general administrative and program support for the South County Area Transportation 3 57 DRAFT July 16,2013 Draft South County Area Transportation Board Agreement Board. King County assumes wage and benefit costs of its staff performing Lead Agency responsibilities to the extent that King County appropriates such funds. The Lead Agency,in its sole discretion,shall determine the level of staffing available based upon funding. 5.2 Lead Agency responsibilities may be limited to: maintaining the South County Area Transportation Board membership rosters and distribution lists; arranging for Board meetings, including • scheduling,agendas and rooms; collecting, administering and disbursing Board dues;providing Board meeting support to the chair and vice chair; attending Board meetings; and preparing Board meeting summaries. 6.0 Financing and Cost Sharing Guidelines 6.1 Yearly Dues: The South County Area Transportation Board members shall pay a minimum of $100 per full voting representative member in annual dues to remain members in good standing. The Lead Agency will bill annually at the end of each year, and dues are to be paid within ninety days after receipt of the invoice. Members not in good standing shall lose voting rights until the required dues are paid.Additional dues above$100, and any dues required by limited or non-voting members,will be determined by the South County Area Transportation Board as prescribed in the operating procedures. Revenue from dues shall be used for special events,public education,or other expenses authorized by the South County Area Transportation Board. The designated Lead Agency shall not be required to pay yearly dues. 6.2 Annual Review of Financing: The South County Area Transportation Board shall determine by June 30 of each year whether additional annual dues above$100 per voting representative member will be required of the South County Area Transportation Board member jurisdictions for the following year. 6.3 Additional financial contributions: If additional financial contributions beyond an increase in dues are determined to be necessary,costs shall be shared among all voting members, with an option for King County to recuse itself from further financial obligations.Recused members may not vote on determining the additional financial contribution or uses for the additional funds. 6.4 Modification to Agreement Required: If additional funds are determined to be necessary, a modification to this agreement specifying cost-sharing,purpose, scope of work,administration, collection and disbursement of funds and other details is required in order to obligate a member jurisdiction to funding participation. 7.0 Withdrawal of a Party from this Agreement Each party, for its convenience and without cause or for any reason whatsoever,may withdraw from participation in this Agreement by providing written notice, sent certified mail,return receipt required, to the chair of the South County Area Transportation Board at least thirty(30)days in advance of the effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments to the South County Area Transportation Board and shall pay any dues required to be paid under this Agreement for costs which had been obligated prior to the effective date of the withdrawal. All obligations other than dues cease upon withdrawal. 4 58 DRAFT July 16,2013 Draft South County Area Transportation Board Agreement Each party's funding to perform its obligations under the Agreement,beyond the current appropriation year, is conditional upon appropriation by the party's governing body of sufficient funds. Should such an appropriation not be approved for a future year, a party may exercise its right to withdraw from the Agreement. 8.0 Duration This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and executed by the authorized representatives of all parties. This Agreement shall remain in effect until December 31,2015,provided that unless terminated earlier in accordance with Section 9.0,this Agreement shall be automatically extended upon the same terms or conditions for another term commencing January 1,2016 and ending no later than December 31, 2017. 9.0 Termination All parties to this Agreement must agree to terminate this Agreement in order for such termination to be effective. If all parties desire to terminate this Agreement,they shall execute a Statement of Termination. Upon termination,no party shall be required to make any additional contributions. Any remaining funds shall be refunded to the parties to this Agreement according to Section 11.0. 10.0 Real and Personal Property The acquisition of real property is not anticipated under this Agreement. Any personal property acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement expires or is terminated in accordance with Section 8.0 or 9.0, any personal property other than cash shall remain with the Lead Agency. 11.0 Return of Funds At such time as this Agreement expires without being extended or revised,or is terminated in accordance with Section 9.0,any unexpended and uncommitted funds shall be distributed proportionately to those parties to this Agreement at the time of termination based on each party's percentage share of the total balance at the time of termination. 12.0 Filing This Agreement shall be filed with the King County Department of Records and Elections. 13.0 Legal Relations 13.1 The parties shall comply with all applicable state and federal laws and regulations. 13.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents of one party or any of its contractors or subcontractors shall be deemed,or represent themselves to be, employees of any other party. 5 59 DRAFT July 16,2013 Draft South County Area Transportation Board Agreement 13.3 Each party shall defend, indemnify and hold harmless the other party and all of its officials, employees,principals and agents from all claims,demands, suits, actions, and liability of any kind whatsoever which arise out of, are connected with,or are incident to any negligent acts of the first party, its contractor, and/or employees,agents,and representatives in performing the first party's obligations under this Agreement. The parties agree that their obligations under this paragraph extend to claims made against one party by the other party's own employees. For this purpose,the parties,by mutual negotiation,hereby waive any immunity that,as respects the other party only,would otherwise be available against such claims under the industrial insurance provisions of RCW Title 51. In the event either party incurs attorney's fees, costs or other legal expenses to enforce the provisions of this section, against the other party, all such fees,costs and expenses shall be recoverable by the prevailing party. 13.4 The provisions of this Section shall survive and remain applicable to each of the parties notwithstanding any termination or expiration of this Agreement and notwithstanding a party's withdrawal from this Agreement. 14.0 Entirety and Modifications 14.1 This Agreement merges and supersedes all prior negotiations,representations and agreements between the parties relating to the subject matter hereof and constitutes the entire agreement between the parties. 14.2 This Agreement may be modified or extended only by written instrument signed by all the parties hereto. 15.0 Counterparts The signature pages of this Agreement may be executed in any number of counterparts, each of which shall be an original.For purposes of this Agreement,.a duly authorized electronic signature constitutes an original signature. IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and delivered by its duly authorized officer or representative as of the date set forth below its signature. 6 60 DRAFT July 16, 2013 Note to SCATBd members: This is a first cut at revising the SCATBd Procedures/By-laws. SCATBd members will have ample time to review, discuss and revise this Procedures document. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd) OPERATING PROCEDURES (Adopted March 21, 1995) Revised February 18,2003 Revised 2013 The purpose of these procedures is to guide the conduct of business of the South County Area Transportation Board(SCATBd) and it's Technical Advisory Committee(TAC). These procedures shall be reviewed and revised annually as needed. I. SOUTH COUNTY AREA TRANSPORTATION BOARD(SCATBd) A. Mission: The Board shall serve as a South County forum for information sharing, consensus building, and coordination to resolve transportation issues, identify priorities, and promote transportation plans and programs that benefit the South County area. (Mission Statement adopted January 16, 1996) B. Goals: (Goals adopted July 19th, 1994, and subsequently amended) Goal 1: Develop and promote a transportation system that will provide personal mobility choices for South County residents consistent with the transportation goals of the Growth Management Act and; Goal 2 Develop and promote transportation and related actions that accommodate economic development,through efficient movement of people, freight and goods,within the South County and contiguous areas. C. Role: The SCATBd is the forum established for the South subarea-of King County area at which elected officials may provide input into the following decisions, and such other transportation-related issues as the members determine.= prejeet-seleetien 1 61 DRAFT July 16, 2013 A. . - _ --- - _- . - - _ - , - ----- - - - - - -- - . _ - , D. Membership and Voting: Membership shall be extended to the following local jurisdictions and agencies. The Board shall operate by consensus whenever possible, but in those matters requiring a vote,voting shall be assigned as indicated below: Voting Members Non Voting Members Algona Port of Scattic Auburn Puget Sound Regional Council Black Diamond Transportation Improvement Board Burien Washington State Department of Transportation Covington Sound Transit Des Moines Enumclaw Federal-Way Kent vin,.County(2 votes) Maple-Valley Milten Nefinandy-Par-k Pacific Renton SeaTac Tukwila The voting members of SCATBd and their voting rights shall be as follows: Full Voting Members Number of Voting Rights Reps, _ Membership Sound Metro Regional Others and DuesI _ Transits Transit3 _ Competition°-- Administrative issues,such additional members and use of dues Recommendations to Sound Transit on policies and capital and service plans and implementation Recommendations to King County Metro Transit on policies and capital and service plans and implementation 4 Identification of projects for the regional competition;if prescribed by.process approved by the King County caucus of the Transportation Policy Board(*projects in Renton south of the Cedar River) `Other recommendations including • Recommendations to WSDOT on policies;programs and projects, • Recommendations to the PSRC on plans,policies, programs and projects such as the Transportation 2040 update and regional funding policies,strategies or programs. 2 62 DRAFT July 16, 2013 City of Algona 1 Yes Yes Yes Yes Yes City of Auburn 1 _ Yes Yes Yes Yes Yes City of Black Diamond 1 Yes No Yes Yes Yes City of Burien 1 Yes Yes Yes Yes Yes City of Covington 1 Yes Yes Yes Yes Yes City of Des Moines 1 Yes Yes Yes Yes Yes City pf Enumclaw 1 Yes _No Yes , Yes Yes City of Federal Way 1 Yes Yes Yes Yes' Yes City of Kent 1 Yes Yes Yes _ Yes Yes City of Maple Valley 1 Yes Yes Yes _ Yes Yes City of Milton 1 Yes Yes Yes Yes Yes City of Normandy Park 1 Yes Yes Yes Yes Yes City of Renton 1 Yes No Yes Yes* Yes City of SeaTac 1 Yes Yes Yes Yes Yes City of Tukwila Yes Yes Yes Yes Yes City of Pacific 1 Yes Yes _Yes Yes Yes Muckleshoot Indian Tribe I Yes Yes _ Yes Yes Yes King County 3 _ Yes _ Yes Yes Yes Yes The limited voting-members of SCATBd and their voting rights shall be as follows: Limited Voting Members Number of Voting Rights Reps. Membership Sound Metro Regional Other and Dues Transit Transit Competition Pierce County 1 No No No No Yes The non-voting members of SCATBd shall be as follows: Non-Voting Member Number of Representatives Pierce Transit 1 Port of Seattle 1 Port of Tacoma 1 Puget Sound Rszional Council 1 South Sound Chambers of Commerce Coalition 1 Sound Transit 1 Washin?ton State De artment of Trans:•ortation 1 (Note: The Transportation Improvement Board and the Washington State Transportation Commission has requested to drop their membership in SCATBd) Other limited voting and non-voting members may be added later as the Board determines. Each limited voting and non-voting member should appoint one representative and one alternate to the Board. The limited voting member designated alternate may vote in place of designated limited voting representatives in the absence of the designated limited voting representative. For the cities, • Input to the State Legislature and committees and commissions established by the Legislature on transportation policy, budget and priorities and legislative proposals and studies., • Recommendations to the federal delegation on federal legislation including reauthorization and funding priorities and other transportation-related programs. 3 63 DRAFT July 16, 2013 E. Officers 1. Chair: Responsible for 1)conducting and ensuring fair opportunity for discussion, 2) signing correspondence and speaking on behalf of SCATBd, 3) providing direction on agenda. 2. Vice-Chair: Responsible to act as chain in his/her absence. 3. Term of Office: One year from January. Elections in December F. Meeting Schedule: The regular meeting date for SCATBd shall be the third Tuesday of the month, from 9:00 a.m.to 11:00 a.m. in Kent. The meeting location shall be held at an appropriate location within South King.County. The agenda package shall be distributed . -. - - : :• - - : in advance of the meeting(the - . . . - - . Adjustments to the regular meeting schedule and meeting location shall occur as needed. H. Board Actions Require a Quorum of Full Voting Members :(A quorum is-10 50 percent plus 1 full voting members ., = - - - - - - . - 1. Type of Actions Board Can Take: The Board may undertake activities consistent with its purpose and shall prepare an annual work program for the following year for submittal to its member jurisdictions by January 31 of each year. 2. Type of Actions Board Cannot Take: The Board cannot take action to approve/disapprove or adopt any position on behalf of member jurisdictions/agencies without authorization to do so from those jurisdictions. In issuing communication or statements, it should be made clear that the Board is not acting on behalf of its member jurisdictions/agencies. 3. Schedule for Action Items: Action items will be presented at one meeting and acted on at a second meeting unless three-quarters of the voting Board members present agree that the circumstances require action to be taken at that time PROVIDED that there is a quorum of voting members(at least 50 percent plus one). 4. Minority Statements: Any individual full voting Board member or limited voting member' ey shall have the right at the time of the vote to request that a statement of a minority position be included in Board communications or otherwise distributed with an approved Board statement. 4 64 DRAFT July 16, 2013 I. Subcommittees of the Board: Subcommittees of the Board shall be established as needed. II. TECHNICAL ADVISORY COMMITTEE A. Purpose: The TAC shall provide technical assistance as requested by the Board and shall advise the Board on emergent transportation issues for the Board's consideration including regional project identification and countywide project selection. B. Membership: Each SCATBd member(full, limited, or non-voting member) shall appoint an appropriate representative department • - _ _ . ' - . _ to the Technical Advisory Committee(TAC). Other • , . _ ._ . .. . . . - . - _-•. . D. Chair: E. TAC Subcommittee: The TAC shall establish such standing or ad hoc III. OTHER A. Standard Agenda: The SCATBd agenda shall follow this standard format unless unusual circumstances require a different arrangement. 1. Call to Order 2. Approval of Minutes 3. Report of the Chair 4. Communications and Citizens' Requests to Comment 5. Major Agenda Topics 5 65 DRAFT July 16, 2013 B. Audience Comments during Meetings: At the Chair's discretion, comments may be taken from the audience. The Chair should call on audience members wishing to make comments. SCATBd members can ask to have audience members speak. Audience comments should be limited to two minutes. C. Distribution of Materials: Letters and documents may be distributed with the agenda at the direction of the Chair as authorized by the policies and procedures of the jurisdiction providing staff support. D. Citizen Involvement: Interested citizen groups shall be placed on the distribution list for Board meetings to ensure that those groups are kept informed of Board activities. E. SCATBd Work Program The Board may undertake activities consistent with its purpo c,and • - - -- - • - - . - .. . _ _ . - . . _ . ., -. , , _ . . . . . ... - - - - - G. Staff Support: 6 66 DRAFT July 16, 2013 1. Staffing Agency: King County will be the Staffing Agency through 2002 5. 2. Responsibilities: The Staffing Agency will provide general adxiinistrative and -- -- relevant t„ SC n-ru a umbfelle .7 r 67 68 Transportation Committee Minutes July 23, 2013—Page 2 Committee Chair Kruller mentioned there are specific areas vulnerable to the illegal dumping of vehicles and requested interdepartmental efforts to combat this. INFORMATION ONLY. D. Update on BNSF Intermodal Facility in the Allentown Neighborhood City Administrator David Cline briefed the Committee on current activity relating to BNSF's intermodal facility in Allentown. Staff recently met with two Allentown residents to touch base on neighborhood concerns as well as to provide an update on the upcoming Council meeting on the topic. Committee Chair Kruller shared comments from neighborhood residents communicated earlier this year that expressed a desire for third party consulting for mitigation options for any future expansion by BNSF that would be in violation of the zoning code, as well as mitigation or alternatives to increased truck traffic that would result from such expansion. Councilmember Robertson summarized conversations relating to BNSF expansion from Washington DC meetings with the City's Federal delegation in May. A summary report on the pending issues surrounding ingress/egress and neighborhood liveability is scheduled to be presented to the Committee of the Whole at its August 12 meeting and staff will be seeking Council direction on future efforts at that time. E. Commute Trip Reduction Program Information Staff is seeking Council approval of a funding contract with WSDOT in the amount of$74,206.00 for the Commute Trip Reduction (CTR) Program. This grant would fund the CTR coordinator position, which is responsible for managing CTR programs for 22 Tukwila employers. In addition, it would allow for the implementation of a pilot program to enhance trip reduction efforts in the Tukwila Urban Center and the Manufacturing Industrial Center. CTR is a successful program that is entirely grant supported, and especially of note is that City of Tukwila employees reached its goals with a 14.6% reduction in the drive alone rate from the 2007 baseline to a 64.7% rate. Highline Specialty Center and Department of Homeland Security also reached state goals of 10% reductions. Committee members congratulated Tukwila's CTR Coordinator, Maggi Lubov, on being awarded the 2012 Governor's Commute Smart Award. UNANIMOUS APPROVAL. FORWARD TO AUGUST 12th COMMITTEE OF THE WHOLE. F. South County Area Transportation Board(SCATBd)Agreement Staff is seeking Council approval of a SCATBd agreement that recognizes SCATBd as the transportation board for the south King County area for the purpose of sharing information, building consensus, and providing advice on plans, programs, policies and priorities for transportation decisions. The agreement has been thoroughly vetted by the SCATBd—Kate Kruller is the City of Tukwila representative on that board. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5th REGULAR CONSENT AGENDA. III.SCATBd Committee Chair Kruller shared highlights from the July 16 meeting, including: • Transportation for America presentation • Metro F Line report INFORMATION ONLY. H:\Committee Minutes\Transportation\Trans 072313.docx 69 { 70 COUNCIL AGENDA SYNOPSIS 4,,11LA {y qs Initials ITEM No. Oat,, Z Meeting Date Pre.ared b ;1 Ma, '.r review Council review : -IA ,� Z4 08/05/13 BG , m a a .. L O 190E ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 8/05/13 AGENDA ITEM TITLE Surface Water Lift Station No. 15 Bid Award to Gary Harper Construction, Inc. CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑HR ❑ DCD ❑Finance ❑Fire ❑IT ❑P&R ❑Police ®PW SPONSOR'S The Surface Water Lift Station No. 15 Project will install electrical upgrades, construct a SUMMARY modular concrete wall enclosure and then install a City purchased 600KW backup generator. The project was advertised for bid on July 2 and 9, 2013 and four bids were opened July 16, 2013.The low bid of$318,568.35 was from Gary Harper Construction, Inc., who has successfully worked for the City in the past. Council is being asked to award the bid to Gary Harper Construction in the amount of$318,568.35. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm. DA'Z'E: 07/23/13 COMMI'1-1'EE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works ' COMMIT ILE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $318,568.35 $515,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND(PAGE 140&136, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 07/19/13 Bid Tabulation Minutes from the Transportation Committee meeting of 07/23/13 71 72 ��IILA 1.1,q J `:z City of Tukwila ,;4 a �� ;� o Jim Haggerton, Mayor 1908 INFORMATIONAL MEMORANDUM ...,) TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Program Manager DATE: July 19, 2013 (revised after 7/23 TC) SUBJECT: Surface Water Lift Station No. 15 Project No.91041203 Bid Award ISSUE Award the bid for construction of the Surface Water Lift Station No. 15 improvements. BACKGROUND This project will provide a back-up power generator for the Surface Water Lift Station No. 15,which drains approximately 200 acres of the northern portion of the Tukwila South Development. The station was built in 1977, has four pumps and a total capacity of 43.7 cfs. The electrical controls and pumps are located below ground and the surface water lift station currently does not have generator backup power. ANALYSIS The Surface Water Lift Station No. 15 project was advertised for bids on July 2 and 9, 2013. Four bids were received and opened on July 16, 2013. The bids were checked and tabulated and Gary Harper Construction, Inc. is the apparent low bidder with a bid of$318,568.35. Gary Harper Construction has successfully completed a similar project for the City in the past. A review of the bid tabs showed that the lowest three bidders were within 10%of each other and that the individual bid amounts were similar. The engineer's estimate was$266,194.50.The engineer's estimate was lower by approximately $50,000 due to the electrical upgrade component of the project. This bid award is only for the installation of the backup generator.A second memo will propose the$206,619 purchase for the actual generator.The total construction budget is$515,000 and with the generator purchase of$206,619,this leaves only $315,000 for this award.Additional funding is available from the 2013 Small Drainage Program and it is recommended that $43,000 be transferred to allow for construction of the Surface Water Lift Station No. 15 project. BUDGET AND BID SUMMARY(All amounts include sales tax) Bid Results Estimate 2013 Budget Bid Amount $318,568.35 $266,194.50 Project Budget(CIP pg. 140) $515,000.00 Generator Purchase(see separate memo) (207,000.00) 2013 Small Drainage Project(pg. 136) 43,000.00 Contingency(10%) 31,856.83 26,619.45 0.00 Total $350.425.18 $292.813.95 $351.000.00 RECOMMENDATION The Council is being asked to award the construction of the Surface Water Lift Station No. 15 project to Gary Harper Construction, Inc. in the amount of$318,568.35 and consider this item at the August 5, 2013 Regular Consent Agenda. attachments: Bid Tabulation W:\PW Eng\PROJECTS\A-DR Projects\Storm Lift Station No 15 Improvements(91041203)\Design\Info Memo Bid Award.doc 7 3 74 0 < 0 0 0 0 0 0 0 0 0 0 CD 0 0 0 O 0 O O 0 0 El Q N 0 C) 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 CO CO N 0 n O O O O O O O O O O O O O O O O O n n m 4 T I- x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v CO n O ,_(.3 C CO 0 0 N CO) 0 O 0 7 0 0 0 0 0 0 u) to N N 0) CO 0 ui cv CO tO tri ui CD 0 o LO .1 CV N n v j C. 0 C9 E9 CO E9 n ff) N N CD !n H) CD CO CO E !9 E9 49 69 49 !9 CO E» v O f9 EH E9 0 m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IL/ co 0 ci 0 0 0 0 t 0 0 0 0 0 ci 0 0 m o 0 0 0 0 0 r) 0 0 0 0 0 0 0 0 J 1- U to co O O O E9 O O O O O O N to m E o Z i9 i» E» E» C) E ci Le D d � C9 9 N- n � 49 CDD E9 49 ea -o v a m 47 -O) 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 C tD • O O O O O O O O O O O O O O O O O N N C O 0 0 o 0 0 0 0 0 0 0 0 6 0 0 0 0 o 6 •7 0 0 to 0 0 0 CD 0 0 0 0 0 0 0 0 to W V - Cn O 0 CO V. n CD m 0 N- 0 0 0 0 o 0 CO 0 ci FA N N n N N r 0 O P n CO CO CO Oi O O 0 E9 K) E9 EA E9 E9 C9 D) E9 E9 E9 n (9 E9 CO to .0 EH (f) CO 69 CO 2 E9 69 E9 C O O O O O O O O O O O O O O O O O C O O O O O O O O O O O O O O O o ✓ O4 O N O O V 0 0 0 0 0 0 0 0 W co O O F U 69- U) V N CD OD. 0 F9 0 0 0 0 to 0 CO O 'O Z w.- N n N 0 _ O c7 n G (1 V3 Ef3 to O) 4 r E» n E9 69 Z M �) !9 O O o O O o 0 0 0 o O o o O O O 0 CO CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cj - O o o O 0 0 0 0 D 0 0 0 0 0 0 0. 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PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Surface Water Lift Station No. 15 —Bid Award Staff is seeking Council approval to award a bid to Gary Harper Construction, Inc. in the amount of $318,568.35, for the construction of the Surface Water Lift Station No. 15 project. This project will provide a backup generator for this station, which drains approximately 200 acres of the northern portion of the Tukwila South Development. Gary Harper Construction is the low bidder and has successfully completed a similar project for the City. $36,000 unused dollars will be transferred from the 2013 Small Drainage Program to cover a project budget shortage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. Surface Water Lift Station No. 15—Purchase of Backup Generator Staff is seeking Council approval of the purchase of a 600KW generator in the amount of $206,619.93 from Cummins Northwest, LLC for the Surface Water Lift Station No. 15 project described in item A above. Cummins is the manufacturer of the majority of the City's standby generators and maintenance staff are satisfied with the reliability and serviceability of the units. UNANIMOUS APPROVAL.FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. C. 42nd Ave S/Allentown Roadside Barrier Warrant Analysis Staff presented and discussed the draft roadside barrier warrant analysis for 42nd Avenue South in Allentown that was prepared by KPG, Inc. Several areas of the river bank along 42nd Avenue South and South 115th Street are being recommended for guardrail or barrier installation and/or upgrades and modifications. Most of the areas analyzed in the report would benefit from beam guardrail type 31. Existing concrete barriers are recommended to be removed and replaced due to being unrestrained, their proximity to the edge of pavement, and erosion under the base. The total project cost estimate for all recommendations is $366,480. The report also included short-term safety improvement recommendations, which are not figured into the total cost. Committee members asked clarifying questions about definitions and barrier types. The committee packet includes a draft CIP sheet that reflects staff's proposal to spread the cost and the construction over the next six years to minimize the impact to the Residential Street Fund (103 Fund). Committee members requested that staff prepare a proposal that would reflect a compressed schedule allowing construction to be completed sooner but having more immediate financial impact. 77 78 COUNCIL AGENDA SYNOPSIS 01 LA 11,4 qTs, Initials ITEM No. 1.1..`) ` F � Meeting Date Prepared by jvi Council review < 07/22/13 CT / �� �q ti% a O 08/05/13 .� i Ki IA 51 2905 ITEM INFORMATION STAFF SPONSOR: DAVID CLINE ORIGINAL AGENDA DATE: 7/22/13 AGENDA ITEM TITLE Alliance One Lease Agreement CATEGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date 7/22/13 Mtg Date 8/5 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ®Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ❑ Ply SPONSOR'S Information is attached for City Council review to determine the future status of the SUMMARY Alliance One Lease Agreement. The City has had annual lease agreements with Alliance One since 2009. On 1/23/13 the Finance and Safety Committee recommended that a 6- month lease be approved through 6/30/13, which was approved by the full Council at the 2/4/13 Regular Meeting. The Council is being asked to provide direction on continuation of the lease. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ® F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/22/13 Forward to 8/5 Consent Agenda MTG. DATE ATTACHMENTS 7/22/13 Informational Memorandum from David Cline dated 07/16/13 Informational Memorandum from Judge Walden dated 07/16/13 Minutes from the Finance and Safety Committee meeting of 1/23/12 8/5/13 Lease Agreement 79 80 o�,�ua 4 City of Tukwila Agreement Number: 6200 Southcenter Boulevard, Tukwila WA 98188 v� ro O 16 90 LEASE AGREEMENT THIS LEASE AGREEMENT,dated ,2013 is made between the City of Tukwila ("the City" or"Lessor") and Alliance One Receivables Management,Inc.("Alliance" or"Lessee"). IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Premises. Lessor does hereby agree to lease to Lessee,upon the following terms and conditions, one (1) front counter workspace at the Tukwila Municipal Court located at 6200 Southcenter Blvd.,Tukwila, Washington("Premises"). 2. Term. This agreement shall be in full force and effect for a period commencing January 30, 2013 and ending December 31, 2013 unless sooner terminated under the provisions hereinafter specified. 3. Rent. Lessee covenants and agrees to pay Lessor,at Lessor's address, without deduction or offset,rent of Seven Hundred Fifty Dollars ($750.00)per month("Rental Payment"). The Rental Payment shall be submitted to Lessor on a monthly basis due by the 15th day of each month. Any and all ancillary costs associated with Lessee's use of the Premises shall be borne by Lessee. 4. Leasehold Excise Tax. Lessee shall pay any leasehold excise tax due pursuant to RCW 82.29A to Lessor by the 15th of each month at the rate of 12.84% of rental amount. The Leasehold Excise tax shall be paid in addition to the monthly rental payment. If the State of Washington changes the leasehold excise tax and another jurisdiction also imposes this tax, the tax payable by the Lessee shall be correspondingly modified in compliance with RCW 82.29A. 5. Use of Premises by Lessee. Lessee shall have exclusive use of the Premises for payment collection and shall provide their own personnel to staff the Premises between 8:30 a.m. and 4:30 p.m.Monday through Friday. Lessee's personnel at the Premises shall provide customer service at a level satisfactory to the Lessor. Lessor reserves the right to immediately terminate this lease agreement should the Lessee's customer service levels fail to meet the standards set by Lessor. 6. Utilities,Equipment and Services. Lessee shall provide daily armored car service,Monday through Friday,to transport deposits from the Premises. Lessee shall provide any equipment necessary for the prescribed use of the Premises, included but not limited to computers, fax/copy machines and telephones. Lessee shall be responsible for setting up and maintaining their own telephone and internet connections. 7. Signage. Lessee shall provide, at their own expense, signage to be placed at the Premises; all signage shall be pre-approved by Lessor before being posted on the Premises. 8. Assignment and Subletting. Lessee shall not assign this lease or sublet any portion of the Premises. Any sublease or assignment made in violation of this provision shall be void. 9. Indemnification and Hold Harmless. Lessee shall indemnify, defend and hold harmless Lessor, its officers, agents and employees, from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property Alliance One Lease Agreement Page 1 of 3 81 ILa� Agreement Number: wgsy City of Tukwila g K CS 6200 Southcenter Boulevard, Tukwila WA 98188 • z•.$31,Y occasioned by any act, omission or failure of Lessee, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement as to claims against Lessor,its officers, agents and employees,Lessee expressly waives its immunity under Title 51 of the Revised Code of Washington,the Industrial Insurance Act,for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee or Lessee. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damages resulting from the sole negligence of the Lessor,its agents or employees. To the extent that any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of Lessor,its agents or employees,this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of Lessee, its officers, agents and employees. 10. Insurance. Lessee shall procure and maintain in full force throughout the duration of the Agreement Commercial General Liability insurance with limits no less than$1,000,000 each occurrence, $2,000,000 general aggregate and$2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,independent contractors, products-completed operations, stop gap liability,personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion,collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30)days prior written notice to Lessor. Cancellation of the required insurance shall automatically result in termination of this Agreement. Certificates of coverage as required by Paragraph A above shall be delivered to Lessor within fifteen (15) days of execution of this Agreement. 11. Holding Over. Any holding over on the Premises after the termination of the term of this lease shall be construed to be a tenancy from month-to-month with the same valuable consideration for rent being provided on a pro rata basis per month. Such holding over shall otherwise be on all the terms and conditions of this Lease Agreement. 12. Notices. Notices to Lessor shall be sent to the following address: City of Tukwila Attention: City Clerk 6200 Southcenter Boulevard Tukwila WA 98188 Alliance One Lease Agreement Page 2 of 3 82 el�ra A reement Number: IL wgsy City of Tukwila g ' � )`C; 6200 Southcenter Boulevard, Tukwila WA 98188 a mss; �s 2 905 Notices to Lessee shall be sent to the following address: Alliance One Receivables, Inc. Tricia Purcell, Client Service Manager 6565 Kimball Drive, Suite 200 PO Box 2449 Gig Harbor WA 98335 13. Effect of Invalidity. If any provision of this Lease Agreement or the application thereof to any person or circumstance shall to any extent be invalid,the remainder of this Lease Agreement or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby and each provision of this Lease Agreement shall be valid and enforced to the fullest extent permitted by law. 14. Entire Agreement—Amendments. This printed Lease Agreement together with all exhibits expressly incorporated herein by reference and attached hereto shall constitute the whole agreement between the parties. There are no terms, obligations, covenants or conditions other than those contained herein. Except as otherwise provided,no modification or amendment of this Lease Agreement shall be valid or effective unless evidenced by an agreement in writing signed by both parties. 15. Termination. Lessor or Lessee may terminate this lease at any time on or before the expiration of the lease term upon thirty(30)days prior written notice to the other party. 16. Applicable Law—Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration,or other proceeding s instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorneys' fees and costs of suit. DATED this day of , 2013 CITY OF TUKWILA ALLIANCE ONE RECEIVABLES, INC. Jim Haggerton, Mayor Tricia Purcell, Client Service Manager ATTEST/AUTHENTICATED APPROVED AS TO FORM City Clerk City Attorney Alliance One Lease Agreement Page 3 of 3 83 84 COUNCIL AGENDA SYNOPSIS �J��ILA qs, Initials ITEM No. sM�.. 11 . Meeting Date Pre,ared b 1, M. o,'.r review Council review o ` �f ti :.1 :,7'::--,,,k. r G) 07/22/13 BG_ �� K• =O 08/05/13 BG et%��il' ji7i 6 1908 ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 7/22/13 AGENDA ITEM TITLE 2013 Annual Sewer Repair Program for Installation of Two Side Sewers Bid Award to King Construction Co., Inc. CATEGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date 07/22/13 Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑ P&R ❑Police ® PIF SPONSOR'S It was discovered in December 2012 that two residences were not connected to the public SUMMARY sanitary sewer system. In addition, a 10 foot section of sewer main needs to be replaced as a tree root is blocking the sewer pipe. Four firms from the MRSC Small Works Roster submitted bids and King Construction Co., Inc. submitted the low bid. Council is being asked to award the contract to King Construction in the amount of$49,056.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ®Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm. DATE: 07/15/13 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $49,056.00 $75,000.00 $0.00 Fund Source: 402 SEWER FUND(PAGE 116&118, 2013 CIP) Comments: Remaining balance in 2013 Annual Sewer is$43k, so will use$11k from 55th Ave S Sewer, MTG. DATE RECORD OF COUNCIL ACTION 07/22/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 07/22/13 Informational Memorandum dated 07/12/13 Page 116 & 118, 2013 CIP Vicinity Map Bid Results &King Construction's Proposal Minutes from the Utilities Committee meeting of 07/15/13 08/5/13 No attachments 85 86 COUNCIL AGENDA SYNOPSIS �I ILA ii ITEM No. �J� QS, Initials i�:ti-�2 Meeting Date Prepared by M,,pr's review Council review �, f 0 07/22/13 SM 'i L fq W �� =O 08/05/13 SM Ar/ /j c rK, 2906 7A ITEM INFORMATION STAFF SPONSOR:STACY MACGREGOR ORIGINAL AGENDA DATE: 07/22/13 AGENDA ITEM TITLE Renewal of Moratorium on Medical Cannabis Collective Gardens and Dispensaries. CATEGORY ® Discussion ❑Motion ❑ Resolution ® Ordinance ❑ Bid Award ® Public Hearing ❑ Other Mtg Date 07/22/13 .Mtg Date Mtg Date Mtg Date 8/5/13 Mtg Date Mtg Date 7/22/13 Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ® DCD ❑Finance ❑Fire ❑ IT ❑ P&R ❑Police ❑ PW/ SPONSOR'S On August 15, 2011, the City Council enacted City Council Ordinance No. 2348, which SUMMARY established a one year moratorium on medical cannabis collective gardens and dispensaries. The moratorium was renewed for one year on August 6, 2012. The established moratorium is set to expire at midnight on August 5, 2013. Staff is proposing to renew the moratorium for an additional year. REVIEWED BY ❑ COW Mtg. ® CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm. DALE: 07/08/2013 COMMITTEE CHAIR: EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMILILE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments: n/a MTG. DATE RECORD OF COUNCIL ACTION 07/22/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 07/22/20 Informational Memorandum dated 07/3/13 Draft Ordinance renewing the moratorium in strike-thru format based on changes by CAP Ordinance No. 2379 Ordinance No. 2350 Minutes from the Community Affairs and Parks Committee meeting of 7/8/13 08/05/13 Ordinance in final form 87 88 J��I ILA-�V o ' \y J , lF )s->y4c) 1908 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A MORATORIUM WITHIN THE CITY OF TUKWILA ON THE ESTABLISHMENT, LOCATION, OPERATION, LICENSING, MAINTENANCE OR CONTINUATION OF MEDICAL CANNABIS COLLECTIVE GARDENS OR DISPENSARIES, ASSERTED TO BE AUTHORIZED OR ACTUALLY AUTHORIZED UNDER E2SSB 5073, CHAPTER 181, LAWS OF 2011, CHAPTER 69.51A REVISED CODE OF WASHINGTON, OR ANY OTHER LAWS OF THE STATE OF WASHINGTON; REPEALING ORDINANCE NO. 2379; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has the authority to adopt a moratorium pursuant to RCW 35A.63.220; and WHEREAS, on August 15, 2011, the Tukwila City Council adopted Ordinance No. 2348, which declared an emergency necessitating the immediate imposition of a moratorium on the establishment, location, operation, licensing, maintenance or continuation of medical cannabis collective gardens or dispensaries, asserted to be authorized under E2SSB 5073, Chapter 181, Laws of 2011, Chapter 69.51A Revised Code of Washington, or any other laws of the State of Washington; and WHEREAS, on October 3, 2011, the Tukwila City Council conducted a public hearing and heard testimony regarding the City's moratorium, and following the public hearing the City Council adopted Ordinance No. 2350, which adopted findings of fact to justify the moratorium adopted by Ordinance No. 2348; and WHEREAS, on August 6, 2012 the Tukwila City Council adopted Ordinance No. 2379, renewing the 12-month moratorium on medical cannabis collective gardens or dispensaries because it was believed that the Washington State Legislature would address the subject during the 2012 Legislative Session; and WHEREAS, medical marijuana was not addressed during the 2012 Legislative Session and no clarity regarding state and federal regulations related to the licensing, establishment, maintenance, or continuation of any medical cannabis collective garden is currently available; and W:Word Processing\Ordinances\Moratorium on marijuana collective gardens-renewed 7-30-13 SM:bjs Page 1 of 4 89 WHEREAS, since the enactment of Ordinance Nos. 2348 and 2379, Initiative 502 was passed by the voters of the State of Washington, providing a framework under which recreational marijuana producers, processors, and retailers can become licensed by the State of Washington; and WHEREAS, the Washington State Legislature has adopted a budget with language that calls for the Washington State Liquor Control Board to work with the Department of Health and Department of Revenue to develop recommendations regarding the interaction of medical marijuana regulations and the provisions of Initiative 502; and WHEREAS, the Washington State Legislature has called for these recommen- dations to be submitted to the appropriate legislative committees by January 1, 2014; and WHEREAS, the City has diligently pursued this issue and continues to develop a work program to analyze potential changes to City zoning regulations that may be necessary to address changes in state or federal law, but needs additional clarity from the Washington State Legislature in order to develop a workable set of recommendations for local land use controls for safe and effective regulation of collective gardens in the community; and WHEREAS, the moratorium adopted by Ordinance No. 2379 will expire before the State has rectified the inconsistencies between recreational marijuana and medical cannabis; and WHEREAS, the City deems it in the public interest to renew the current moratorium continued by Ordinance No. 2379 until a period at least 60 days after the close of the 2014 Legislative Session in order to investigate this issue further, obtain regulatory clarity and guidance on how to proceed, and then to adopt City regulations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Moratorium Renewed. The City hereby renews the moratorium previously imposed on the establishment, location, operation, licensing, maintenance or continuation of medical cannabis collective gardens or dispensaries, asserted to be authorized under E2SSB 5073, Chapter 181, Laws of 2011, Chapter 69.51A Revised Code of Washington, or any other laws of the State of Washington. Section 2. Public Hearing. Pursuant to RCW 35A.63.220 and following adequate public notice, a public hearing was held on July 22, 2013 to hear testimony regarding the City's moratorium. Section 3. Duration. The moratorium renewed herein shall be in effect until May 31, 2014, unless extended by the City Council, pursuant to state law. Section 4. Definitions. As used in this ordinance, the following terms have the meanings set forth below: W:Word Processing\Ordinances\Moratorium on marijuana collective gardens-renewed 7-30-13 90 SM:bjs Page 2 of 4 A. "Medical marijuana dispensary" means any business, agency, organization, cooperative, network, consultation operation, or other group or person, no matter how described or defined, including its associated premises and equipment, which has for its purpose or which is used to grow, select, measure, package, label, deliver, sell, or otherwise transfer (for consideration or otherwise) marijuana for medical use. One individual person who is the designated provider for only one qualified patient during any 15-day period, and who complies with Chapter 69,51A RCW, shall not be deemed a medical marijuana dispensary for the purposes of this moratorium. B. "Medical marijuana collective garden" means a group of qualifying patients that share responsibility for acquiring and supplying the resources required to produce and process marijuana for medical use. Examples of collective garden resources would include, without limitation, the following: property used for a collective garden; or equipment, supplies, and labor necessary to plant, grow and harvest marijuana; marijuana plants, seeds, and cuttings; and equipment, supplies, and labor necessary for proper construction, plumbing, wiring, and ventilation of a garden of marijuana plants. A medical marijuana collective garden shall satisfy the above definition regardless of its formation, ownership, management, or operation as a business, agency, organization, cooperative, network, consultation operation, group, or person. One individual person who is the designated provider for only one qualified patient during any 15-day period and who complies with Chapter 69.51A RCW, or an individual person who is a qualified patient and who complies with 69.51A RCW, shall not be deemed a medical marijuana collective garden for the purposes of this moratorium. Section 5. No Non-conforming Uses. No use that constitutes or purports to be a medical marijuana dispensary or medical marijuana collective garden as those terms are defined in this ordinance, that was engaged in that activity prior to the enactment of this ordinance shall be deemed to have been a legally established use under the provisions of the Tukwila Municipal Code and that use shall not be entitled to claim legal non-conforming status. Section 6. Adoption of Findings of Fact. The City Council adopts the findings of facts contained in Ordinance No. 2350, by this reference, as well as the "Whereas" clauses contained herein. Section 7. Work Program. The Director of Community Development and/or his/her designee is hereby authorized and directed to address issues related to determining the legality of medical marijuana dispensaries and collective gardens including but not limited to review of the conflict between state and federal law regarding the legality of zoning and licensing of medical marijuana uses under any circumstances and notwithstanding the enactment by the legislature of RCW 69.51A. In the event that such uses are ultimately determined to be legal, the work program should also develop appropriate land use regulations pursuant to the newly amended law for review and recommendation for inclusion in the zoning regulations or other provisions of the Tukwila Municipal Code. Further, beyond the extent established by the Washington State Liquor Control Board, the work program should also coordinate medical cannabis rules and regulations with the recreational marijuana rules and regulations established under Initiative 502. The Finance Director and/or his/her W:Word Processing\Ordinances\Moratorium on marijuana collective gardens-renewed 7-30-13 SM:bjs Page 3 of 4 91 designee is hereby authorized and directed to develop appropriate business licensing and other regulations pursuant to the newly amended law for review and recommendation for inclusion in the zoning regulations or other provisions of the Tukwila Municipal Code. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Jim Haggerton, Mayor Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: W:Word Processing\Ordinances\Moratorium on marijuana collective gardens-renewed 7-30-13 92 SM:bjs Page 4 of 4 COUNCIL AGENDA SYNOPSIS Initials ITEM No. 0 y Z Meetin.Date Pre'erred b M. or's review Council review / .9i SM r k 4 3 =0 08/05/13 SM , /'/� _ r .90a 7B ITEM INFORMATION STAFF SPONSOR:STACY MACGREGOR ORIGINAL AGENDA DA'1'h: 07/22/13 AGENDA ITEM TITLE Establish a moratorium on recreational marijuana producers, processors and retailers. CATEGORY ® Discussion ❑Motion ❑ Resolution ® Ordinance ❑ Bid Award [Si Public Hearing ❑ Other Mtg Date 07/22/13 Mtg Date Mtg Date Mtg Date 8/5/13 Mtg Date Mtg Date 7/22/13 Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ® DCD ❑Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑PW/ SPONSOR'S On November 6, 2012, Washington state voters passed Initiative 502 decriminalizing SUMMARY recreational marijuana and creating a regulatory process to license recreational marijuana producers, processors and retailers. The rules making is still in a draft stage at the State yet the state will issue licenses on December 1, 2013. Staff is proposing to establish a moratorium for 6 months and direct staff to draft a zoning code amendment to establish location standards for recreational marijuana uses. REVIEWED BY ❑ COW Mtg. ® CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 07/08/2013 COMMITTEE CHAIR: EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMIFFEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments: n/a MTG. DATE RECORD OF COUNCIL ACTION 07/22/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 07/22/13 Informational Memorandum dated 07/3/13 Draft Ordiance renewing moratorium Minutes from the Community Affairs and Parks Committee meeting 7/8/13 08/05/13 Ordinance in final form 93 94 0- Oft J _ 4:5- Ut 0 z 1905 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A 6-MONTH MORATORIUM ON THE ESTABLISHMENT, LOCATION, OPERATION, LICENSING, MAINTENANCE OR CONTINUATION OF MARIJUANA PRODUCERS, PROCESSORS, AND RETAILERS AS REGULATED PURSUANT TO WASHINGTON STATE INITIATIVE 502; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has the authority to adopt a moratorium pursuant to RCW 35A.63.220; and WHEREAS, on November 6, 2012, Initiative 502 was passed by the voters of the State of Washington, providing a framework under which marijuana producers, processors, and retailers can become licensed by the State of Washington; and WHEREAS, Initiative 502 directs the Washington State Liquor Control Board (WSLCB) to develop rules and regulations to: 1. Determine the number of producers, processors and retailers of marijuana by county; 2: Develop licensing and other regulatory measures; 3. Issue licenses to producers, processors, and retailers at locations which comply with the Initiative's distancing requirements prohibiting such-uses within 1,000 feet of schools and other designated public facilities; and 4. Establish a process for the City to comment prior to the issuance of such licenses; and WHEREAS, the WSLCB is expected to adopt new regulations on recreational marijuana on August 14, 2013, and to begin issuance of marijuana producer, processor and retail licenses to qualified applicants in December 2013; and WHEREAS, Section 69.51A.140 RCW delegates authority to cities and towns to adopt and enforce zoning requirements, business licensing requirements, health and safety requirements, and business taxes as exercises of the City's police powers; and W:Word Processing\Ordinances\Moratorium on marijuana producers-processors-retailers 6-26-13 SM:bjs Page 1 of 4 95 WHEREAS, marijuana production, processing, and retailing uses must be addressed in the City's zoning code, but the land use and secondary impacts of these uses are still largely unknown and the regulations that the City will need to address them are uncertain pending the Washington State Liquor Control Board's adoption of its licensing regulations and procedures; and WHEREAS, unless the City acts immediately to address marijuana-related uses, such uses may be able to locate in the City without regulation and thereby have adverse impacts on the City and its citizens; and WHEREAS, the City deems it in the public interest to impose a moratorium for a period of six months in order to investigate this issue further and obtain regulatory clarity and guidance from the WSLCB's rules; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Moratorium Established. The City hereby establishes a moratorium on the establishment of marijuana producers, processors, and retailers asserted to be authorized under Initiative No. 502. Section 2. Public Hearing. Pursuant to RCW 35A.63.220 and following adequate public notice, a public hearing was held on July 22, 2013 to hear testimony regarding the City's moratorium. Section 3. Duration. The moratorium herein shall be in effect until six months from the effective date noted below, unless extended by the City Council, pursuant to state law. Section 4. Definitions. As used in this ordinance, the following terms have the meanings set forth below: 1. "Marijuana" means all parts of the plant Cannabis, whether growing or not, with a THC concentration greater than 0.3 percent on a dry weight basis; the seeds thereof; the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds or resin. The term does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. W:Word Processing\Ordinances\Moratorium on marijuana producers-processors-retailers 6-26-13 9 6 SM:bjs Page 2 of 4 2. "Marijuana processor" means a person licensed by the state liquor control board to process marijuana into useable marijuana and marijuana-infused products, package and label useable marijuana and marijuana-infused products for sale in retail outlets, and sell useable marijuana and marijuana-infused products at wholesale to marijuana retailers. 3. "Marijuana producer" means a person licensed by the state liquor control board to produce and sell marijuana at wholesale to marijuana processors and other marijuana producers. 4. "Marijuana retailer" means a person licensed by the state liquor control board to sell useable marijuana and marijuana-infused products in a retail outlet. 5. "Marijuana-infused products" means products that contain marijuana or marijuana extracts and are intended for human use. The term "marijuana-infused products" does not include useable marijuana. 6. "Useable marijuana" means dried marijuana flowers. The term "useable marijuana" does not include marijuana-infused products. Section 5. No Non-conforming Uses. No use that constitutes or purports to be a marijuana producer, marijuana processor, or marijuana retailer, as those terms are defined in this ordinance, that was engaged in that activity prior to the enactment of this ordinance shall be deemed to have been a legally established use under the provisions of the Tukwila Municipal Code and that use shall not be entitled to claim legal non- conforming status. Section 6. Adoption of Findings of Fact. The City Council adopts as its preliminary findings the recitals set forth above. The Council may adopt additional findings in the event that additional evidence is presented to the City Council. Section 7. Work Program. The Director of Community Development and/or his/her designee is hereby authorized and directed to address issues related to determining the legality of marijuana production facilities, processing facilities, and retailing facilities, including but not limited to review of the conflict between state and federal law regarding the legality of zoning and licensing of recreational marijuana uses under any circumstances and notwithstanding the enactment by the legislature of Initiative 502. The work program should also develop appropriate land use regulations pursuant to the new state law and state licensing requirements for review and recommendation for inclusion in the zoning regulations or other provisions of the Tukwila Municipal Code. Such regulations shall permit the location of marijuana producers, marijuana processors, and marijuana retailers in the City to the extent, but only to the extent, authorized by state law and then only when in compliance with state licensing requirements and City regulations. Further, appropriate nuisance declaration and abatement provisions should be developed to address any violations of any new state or City regulations or licensing requirements. Such regulations shall be presented W:Word Processing\Ordinances\Moratorium on marijuana producers-processors-retailers 6-26-13 SM:bjs Page 3 of 4 97 to the Tukwila Planning Commission and Tukwila City Council for consideration and action in due course. The Finance Director and/or his/her designee is hereby authorized and directed to develop appropriate business licensing and other regulations pursuant to the newly amended law for review and recommendation for inclusion in the zoning regulations or other provisions of the Tukwila Municipal Code. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Jim Haggerton, Mayor Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: W:Word Processing\Ordinances\Moratorium on marijuana producers-processors-retailers 6-26-13 9 8 SM:bjs Page 4 of 4 COUNCIL AGENDA SYNOPSIS v41LA w ITEM No. � Initials ra—lc,4 Meetin'Date Pre,ared b Ma pr's review Council review I III / ;. ; G� 07/22/13 BGL �� .,, 0 08/05/13 BG M�// �: 7C s� 1905 . ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 07/22/13 AGENDA ITEM TITLE Duwamish Gardens Agreement for King County Acquisition Services CATEGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑Public Hearing ❑ Other Mtg Date 07/22/13 Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑P&R ❑ Police ®PTV SPONSOR'S King County provided real estate acquisition services for the original purchase of the SUMMARY Duwamish Gardens site in 2008. Additional services are needed from King County for the Amalfi Investment proposal to exchange approximately 2,700 SF of the existing Duwamish Gardens site for a larger portion of Amalfi land totaling approximately 16,500 SF with 260 LF of river frontage. Council is being asked to approve the acquisition services agreement with King County in the amount of$50,000. REVIEWED BY ❑ COW Mtg. ® CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ❑Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA 1E: 07/08/13 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMIT FEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $50,000.00 $350,000.00 $0.00 Fund Source: 301 PARKS(PG 65, 2013 CIP) Comments: Funds for Land will come from design and construction funding MTG. DATE RECORD OF COUNCIL ACTION 07/22/13 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 07/22/13 Informational Memorandum dated 07/05/13 (revised after 7/8 CAP) Acquisition Map King County Agreement for Acquisition Services (Track changes Version) Final King County Agreement for Acquisition Services Minutes from the Community Affairs &Parks Committee meeting of 07/08/13 08/5/13 No attachments 100 COUNCIL AGENDA SYNOPSIS ILA {y J� �� q J, Initials ITEM No. OZ Meetin.Date Presared b Ma or's review Council review K-�,,, a GI 07/22/13 Be- yI ,� ��n� a � ' `"`' O 08/05/13 BG MN' 01 -di ,i'Lr .c-- 111111111111 70 a 906 ....,.„,y ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 07/22/13 AGENDA ITEM TITLE Tukwila Urban Center -Transit Center F Line RapidRide Fiber Optic Project Agreement with King County Metro CA I'EGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date 07/22/13 Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire [I]IT ❑P&R ❑Police ®PW SPONSOR'S The Council is being asked to consider the interlocal agreement between King County SUMMARY Metro Transit, Burien, SeaTac, Renton, and Tukwila for the design, construction, ownership, and maintenance of the F Line RapidRide Fiber Optic Project. The interlocal agreement defines how all agencies will work together in implementing the F-Line, provisions for ongoing maintenance and repair, and sharing the new fiber optic cables. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte ❑Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm. DA'L'E: 07/09/13 COMMIITrE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Majority Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE l RECORD OF COUNCIL ACTION 07/22/13 Forward to next Regular Meeting 08/05/13 MTG. DATE ATTACHMENTS 07/22/13 Informational Memorandum dated 07/05/13 Design, Construction, Ownership, and Maintenance of the F Line RapidRide Minutes from the Transportation Committee meeting of 07/09/13 08/05/13 No attachments ' 101 102 r 40 4s s s City of Tukwila o r a f O Jim Haggerton, Mayor 3905 CITY ADMINISTRATOR REPORT The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: July 31, 2013 SUBJECT: Report for August 5, 2013 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Continuing Partnership with Tukwila School District: Several City staff members have met with Dr. Nancy Coogan, Tukwila School District Superintendent over the past couple weeks to discuss how the City and the school district can continue to work together to benefit the community. • Sound Cities Association (SCA) - Regional Transit Committee Caucus Planning Staff participated in the July 17 planning meeting for the Regional Transit Committee meeting occurring later that day. The discussion focused on King County staff members' response to the last remaining issues concerning the adoption of a Strategic Plan for Metro and updating the Service Guidelines. Thanks to the hard work of SCA and King County Staff throughout this process, all issues of the SCA Caucus were satisfactorily resolved. • Distinguished Budget Presentation Award: The City of Tukwila and Finance Director, Peggy McCarthy received the Distinguished Budget Presentation Award from the Government Finance Directors Association (GFOA). Ms. McCarthy and the Finance Department were recognized earlier this year for receiving the Certificate of Achievement for Excellence in Financial Reporting from GFOA. Tukwila is one of only 17 cities in the State of Washington that received both of these awards. • Valley Communications Tour: The Tukwila Police Department Crime Prevention Coordinator toured the Valley Communications Center (911 Center) with the Community Oriented Policing Citizen Advisory Board. There had been interests from the Board as to what transpires when a 911 call is received and dispatched. • Danish Delegation Visit: On July 29, Mayor Haggerton and other City staff met with a group of dignitaries from Kolding and Aalborg, Denmark including the Mayor and Chief of Police of Kolding, an elected City Councilor, and several others. The group was accompanied by Thomas Bates, Assistant United States Attorney. They are visiting several U.S. cities to learn about integration efforts and services, specifically as it relates to Somali populations. • Regional Housing and Homeless Issues: Human Services met with other cities and King County on July 25 to talk about the Family Housing Connection (centralized Shelter program) and issues around Fair Housing. 103 City Administrator Report Page 2 • Non-Profit Relationship Building - Human Services convened a meeting on July 26 between the Director of the International Rescue Committee Resettlement Program and the King County Resident Services director. Information updates on the resettlement process were shared. II. Community Events • Touch A Truck: More than 500 attendees participated in the Touch a Truck event held on July 27th. Parks and Recreation Department organized the event and it included staff from various departments. • Movies on the Green: Parks and Recreation Department Staff hosted two movies on the Green at Foster Golf Links. The movies attracted approximately 120 people, with several attendees that had never been to the facility. Ill. Staff Updates Public Safety • Human Trafficking Investigation/Operation: The Tukwila Police Department partnered with the Federal Child Exploitation Task force as part of a large-scale regional operation with the objective of targeting juveniles who are being prostituted in the Renton/Tukwila area. Although the Task Force did not recover any juveniles, two active "Pimps" were arrested. Five prostitutes were also arrested and interviewed. Project Updates • 42 Avenue S. Street Improvement Project b/w Southcenter BL and S 160 Street: DCD and PW staff met with the project's consultant to work out conflicts and unresolved issues. These issues included options for improved and safer sidewalks, buffers, sharrows and bike lanes. • Commute Trip Reduction: Staff received 13 of 22 employer results reports generated by the 2013 Commute Trip Reduction (CTR) Survey. Of special note is that the City of Tukwila achieved CTR goals in reducing drive alone trips and vehicle miles traveled from the baseline set in 2007 by the state CTR Law. The CTR survey shows a 64.7% drive alone rate for those employees who are considered CTR affected by the law, down from 75.8% in 2007 for a 14.6% decrease. The drive alone rate for all employees is 67.8%, down from 2007's 77.1%. Employee Transportation Coordinator, Diane Jaber, deserves great credit for her efforts. Other employers achieving goals are Highline Hospital and The Department of Homeland Security. More CTR results will be forthcoming from WSDOT in the near future. • Tukwila Library and Tukwila Village Information Night: As part of the land use decision making processes for the above projects and in order to expand the opportunity for public review and involvement, DCD organized an Information Night. There were about 25 members of the community who showed up to review the project drawings and the color and materials boards. A dozen written comments were left that will be used in Staff's review and recommendations for the projects. • Strategic Plan Implementation: • Community Outreach: Staff met with Forterra and Global To Local representatives to discuss options for utilizing liaisons that will soon be hired to assist the city with its Pilot Liaison program. • High Performance Organization: City employees completed a survey to establish baselines for organizational characteristics (leadership/motivation/teamwork/communication, etc.) for their individual work groups, as well as the entire City organization. The city will be analyzing these surveys and sharing the results with each department and all employees. 104 Upcoming Meetings & Events August 2013 5th (Monday) 6th (Tuesday) 7th(Wednesday) 8th (Thursday) 9th (Friday) 10th (Saturday) D Utilities Cmte, D Finance-& Peanut Butter and FREE Summer Council Chat 5:00 PM Se, Jam Family Outdoor Cinema 10:00 AM to (CR#1) Cancelled Entertainment Series Series 12:00 NooN FREE family fin! Donation of two Stop by and informally D Ark; 12:00 Noon cans of food per talk with a Tukwila D Civil Service Commission (Community Center by family member City Councilmember Commission, the Spray Park) requested it support Commission, about anything on Cancelled the Tukwila Food 5:00 PM This week: Pantry your mind regarding (CR#3) Eric Ode (Community Center) Tukwila. D Library Seating area opens Foster Golf Links AdvisoFy at 8:00 PM. Movie Clubhouse D City Council starts at dusk. (13500 Interurban Ave S) Regular Mtg., Cancelled Today's movie: 7:00 PM Madagascar 3 (Council Concessions Tukwila Kids' Chambers) National Night available for Festival Out 2013 purchase. Noon—4:00 PM Take part in your • (Cascade View Park neighborhood event 14211 37`h Ave S.) and send the message Duwamish Free Family Fun for to criminals that they Shemline are not welcome in \Telantccr Work the whole family) Tukwila! Party Entertainment, For additional Cancelled Exhibits and Arts& information,contact Crafts. Chris Partman at 206-431-2197 Primary Election Day Q 12th (Monday) 13th (Tuesday) 14th(Wednesday) 15th (Thursday) 16th (Friday) 17th (Saturday) D Community D Transportation Peanut Butter and D Tukwila FREE Summer 20th Annual Affairs&Parks Cmte, Jam Family Historical Outdoor Cinema Community Cmte, 5:15 PM Entertainment Series Society, Series Garage Sale 5:15 PM (CR#1) FREE family fun! 7:00 PM Donation of two August 17&18 CR#3) 12:00 Noon (Tukwila cans of food per ( ) Look for f yellow ellow si s (Community Center by Heritage& family member ( 0 y g requested to support around Tukwila D Tukwila the Spray Park) Cultural Center,This For additional In ormation week: 14475 596 Ave s wee • the Tukwila Food 1 International Pantry lalp::i uryr.ludirilawa.QOr D City Council Boulevard Recess Monkey S.) (Community Center) yardsale.html Committee of Action Cmte, Seating area opens the Whole Mtg., 7:00 PM at 8:00 PM. Movie 7:00 PM (Community starts at dusk. (Council Center) Today's movie: Chambers) Hotel Transylvania Concessions available for purchase. D City Council Committee of Whole(C.O.W.)Meeting: 2nd&4th Mon.,7:00 PM,Council Chambers at City Hall. >City Council Regular Meeting: 1st&3rd Mon.,7:00 PM,Council Chambers at City Hall. D Civil Service Commission: 1st Mon.,5:00 PM,Conf.Room#3. Contact Kim Gilman at 206-431-2187. >Community Affairs&Parks Committee: 2nd&4th Mon.,5:15 PM,Conf.Room#3. >COPCAB(Community Oriented Policing Citizens Adv.Board): 4th Thurs.,6:30 PM,Conf.Rm#5. Chris Portman(206-431-2197). >Equity&Diversity Commission: 1st Thurs.,5:15 PM,Conf.Room#3. Contact Joyce Trantina at 206-433-1868. >Finance&Safety Committee: 1st&3rd Tues.,5:30 PM,Conf.Room#3 Meeting Cancelled. Lodging Tax Advisory Committee: Every other month 12:00 NOON. Contact Katherine Kertman at 206-575-2489. D Parks Commission: 3rd Wed.,5:30 PM,Meeting Room B at Community Center. Contact Dave Johnson at 206-767-2308. D Planning Commission/Board of Architectural Review: 6:30 PM,Council Chambers at City Hall. Contact 206-431-3670. 'Transportation Committee: 2nd&4th Tues.,5:15 PM,Conf.Room#I >Tukwila Historical Society: 3rd Thurs.,7:00 PM,Tukwila Heritage&Cultural Center. Contact Pat Brodin at 206-433-1861 >Utilities Committee: 1st&3rd Mon.,5:00 PM,Conf.Room#1 Meeting Cancelled. 1 0 5 Tentative Agenda Schedule , ;.a a r , .; y' ,a , °' s ` " Y ONTH MEETING 1 MEETING 2sMEETING METING 4 x R1GULAR x COW REGUfrAR4t z C G W Y n xi ,✓ ? s y= August 5 12 19 26 See agenda packet Special Presentations: Special Presentations: Special Presentations: cover sheet for this Meritorious Service Mid-year update from PROS Plan Phase 2 week's agenda Medal to Officer Council President. Update. (August 5,2013 Patrick Hisa. Regular Meeting). Distinguished Service Medal to Officer Eric Unfinished Business: Special Issues: Devries and K9 An ordinance adopting Disposition on Urban Stryker. the 2012 IPMC. Renewal Properties. Distinguished Service CTR Agreement. Medal to Officer Jamie Council Electronic Sturgill and K9 Gino. Usage Policy. Introduction of new K9 Team,Officer Brent Frank and Ace. Public Hearing: Comprehensive Plan Update. Special Issues: An ordinance adopting the 2012 IPMC. C,IR Agreement. BNSF Burlington Northern Items. September 3 (Tuesday) 9 16 23 Proclamations: Proclamation: A proclamation for A proclamation National Recovery declaring September Month. 28,2013 as the Mayor's Day of Concern for the New Business: Hungry. An ordinance confirming and Special Issues: levying the Crime Reduction assessments for LID through property #33. acquisition. 106