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HomeMy WebLinkAboutReg 2013-08-05 Item 5C - Final Acceptance - 2012 Small Drainage Program with Green River Construction for $652,460.16 COUNCIL AGENDA SYNOPSIS ,J�VILA k' ITEM NO. ' . - 4 --------------------Initials— -- Initials --- -- 4 _ Z Meetim Date Prepared b a or's review Council review 0 91 08/05/13 BG ' �1��� � 0 ,A0 w. 2 5C .1905 ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 08/05/13 AGENDA ITEM TITLE 2012 Small Drainage Program Project Completion and Acceptance CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑Public Hearing ❑ Other Mtg Date Mtg Date 08/05/13 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑HR ❑ DCD ❑Finance ❑Fire ❑IT ❑ P&R ❑Police ® PTV SPONSOR'S The contract with Green River Construction, Inc. of Tukwila, WA is complete for the 2012 SUMMARY Small Drainage Program.This project provided storm drainage improvements at eight locations. Construction began August 6, 2012 and was completed on December 28, 2012. One change order was issued for a time extension and unit price over-runs totaled $552.88. Council is being asked to accept and finalize the contract with Green River Construction in the amount of$652,460.16. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DA'Z'E: 07/15/13 COMMI 1 1'EE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMII"1iE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $652,460.16 $743,996.05 $0.00 Fund Source: 412 SURFACE WATER(PG 138&139, 2012 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 07/12/13 State of WA Depart of Revenue Notice of Completion 12-092 Minutes from the Utilities Committee meeting of 07/15/13 7 • 8 o� �� City of Tukwila a o Jim Haggerton, Mayor 8 INFO RMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director-169 BY: Peter Lau, Senior Program Manager DATE: July 12, 2013 SUBJECT: 2012 Small Drainage Program Project No. 91241201, Contract No. 12-092 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 12-092 with Green River Construction Company, Inc. of Tukwila, Washington was issued on August 6, 2012 for the 2012 Small Drainage Program. This project provided drainage improvements at eight locations in Tukwila. The improvements included storm pipe and structure replacements, slip line pipe liner rehabilitation of existing storm pipes, Fort Dent outfall improvements, and drainage ditch extensions and crossings. ANALYSIS Construction was physically completed on December 28, 2012. Only one change order was executed for a contract time extension due to additional time needed for material procurement. The small amount of unit price over-runs was due to the final material quantities being slightly more than the bid quantities. The construction budget was $743,996.05 with a 15% contingency. Construction Contract Amount $646,858.19 Change Order No. 1 (time only) 0.00 Unit Price Over-runs 552.88 Sales Tax Paid 5,049.09 Total Amount Paid $652.460.16 Retainage is being held by the City for this project in the amount of$32,370.55. RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the 2012 Small Drainage Program with Green River Construction Company, Inc. in the final amount of$652,460.16, and consider this item on the Consent Agenda of the August 5, 2013 Regular Meeting. Attachment:Notice of Completion W:1PW Eng\PROJECTS\A-DR Projects\2012 SDP(91241201)\Construction\After Con\Info Memo-2012 SDP Closeout,7-09-13.docx 9 { • 10 ..t.,,,,i,., N .x . d'L.18'69'p NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 600-582-949 Date: June 25, 2013 .:Name'&Address ofPublic Agency , ., r Deparfinent,UseOnly City of Tukwila Assigned to: 6200 Southcenter Blvd Tukwila, WA 98188 Date Assigned: UBI Number: 179000208 Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting 2012 Small Drainage Program 12-092 ❑ Yes © No Description of Work Done/Include Jobsite Address(es) Provided storm drainage improvements at 9 locations within City of Tukwila. The locations were:1)the intersection of 47th Avenue South and South 109th Street;2)49th Avenue South between South 107th Street and South 109th Street;3)the intersection of South 128th Street and 37th Avenue South;4)the intersection of Tukwila Parkway and Southcenter Parkway;5)Fort Dent Park;6)South 107th Street between 49th Avenue South and Beacon Avenue South;7)South 114th Street east of 49th Avenue South;8)South 142nd Street between 52nd Avenue South and 53rd Avenue South; and 9)Gilliam Creek Inlet off South 154th Street between 42nd Avenue South and 51st Avenue South. The drainage improvements included storm pipe and structure replacements,slipline/pipe liner rehabilitation of existing storm pipes,asphalt pavement and concrete curb replacements,and site restorations. Federally funded road transportation project? ❑ Yes V No Contractor's Name Telephone Number Green River Construction Company, Inc. 206-246-9456 Contractor Address 6402 South 144th Street, Suite 1, Tukwila, WA 98168 If Retainage is Bonded,List Surety's Name(or attach a copy) N/A Surety Agent's Address N/A Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted July 2, 2012 August 9, 2012 December 28, 2012 — Contract Amount $ 646,858.19 Additions (+) $ 552.88 Liquidated Damages $ 0.00 Reductions (-) $ 0.00 Amount Disbursed $ 620,089.61 Sub-Total $ 647,411.07 Amount Retained $ 32,370.55 Amount of Sales Tax Paid at 9.5% (If various rates apply,please send a breakdown) $ 5,049.09 TOTAL $ 652,460.16 TOTAL $ 652,460.16 Fir.w^w °t( • —0) • NOTE: These two totals must be equal Please List all Subcontractors Below: Subcontractor's Name: UBI Number: Affidavit ID(if known) Lakeside Industries, Inc. 601 106 847 420463 Briar Group, Inc. 602 110 282 434000 Group Four, Inc. 600 061 180 Not known yet Pacific Concrete Services, LLC 602 126 314 Not known yet Rosso Gardens, LLC 602 326 543 Not known yet F215-038-000 F215-038-00008-2011 REV 31 0020e(08/25/11) Continued on page 2 11 { 1 ' { { 12 ,R t W ;o�� 'z`� City of Tukwila IC , fl Ior Utilities Committee UTILITIES COMMITTEE Meeting Minutes July 15, 2013—5:00 p.m. —Conference Room 1 PRESENT Councilmembers: Joe Duffie, Chair;Allan Ekberg and Verna Seal Staff: Bob Giberson,Frank Iriarte,Mary Miotke,Mike Cusick, Ryan Larson, Robin Tischmak,Pat Brodin,Peter Lau, Gail Labanara and Laurel Humphrey Guests: Chuck Parrish,resident CALL TO ORDER: Committee Chair Duffle called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Community Connectivity Consortium Approve Project Agreement 65 Staff is seeking Council approval of Community Connectivity Consortium Project Agreement 65, which allows for the design and installation of a 288 strand fiber optic cabling system between Rainier Avenue South /Southwest 7th Street in Renton, and Interurban Avenue South/Grady Way in Tukwila. This installation will provide a critical pathway for future connectivity to the Sabey Data Center and Valley cities. Tukwila's in-kind contribution of existing conduits and fiber infrastructure is valued at approximately $15,000, and the total estimated cost of the project is $351,350.00. This Project Agreement, the first of three which impact Tukwila, is expected to be completed in August. Councilmember Ekberg inquired about future maintenance costs and staff responded that those costs will be reallocated through the consortium. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. 2013 Annual Sewer Repair Program Bid Award Staff is seeking Council approval of a contract with King Construction Co., Inc. in the amount of $49,056.00 for the installation of side sewers to the Desimone residence at 6532 Southcenter Boulevard and the Duong residence at 6542 Southcenter Boulevard. In December 2012, it was revealed that these households were paying sewer charges without being connected to the public sewer system. The project will also include the replacement of a 10-foot section of existing sewer main due to a tree root blockage. King was selected out of a total of four bids due to cost and past success. UNANIMOUS APPROVAL. FORWARD TO JULY 22 COMMITTEE OF THE WHOLE. C. 2012 Small Drainage Program Project Completion and Acceptance Staff is asking Council to formally accept as complete the contract with Green River Construction Company, Inc. for the 2012 Small Drainage Program. This program provided drainage improvements at eight locations in the City, including storm pipe and structure replacements, slip line pipe liner rehabilitation, asphalt pavement and concrete curb replacements, and site restorations. Construction was completed in December 2012 and included just one change order for a time extension. The total amount paid was $652,460.16, which was under budget. Council is also being asked to authorize the release of retainage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. 13