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HomeMy WebLinkAboutReg 2013-08-05 Item 5D - Agreement - Project Agreement 65 RapidRide with Community Connectivity Consortium (Renton to Tukwila Segment)COUNCIL AGENDA SYNOPSIS Initials Meetim Date Pre.ared b _ M',ir's review Council review 08/05/13 BG ,:�y�rIWARIE CATEGORY ❑ Discussion Mtg Date Motion Date 08/05/13 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date ■ Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Polzce ■ PW ITEM INFORMATION ITEM No. 5D STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 08/05/13 AGENDA ITEM TITLE Community Approve Connectivity Consortium Project Agreement 65 CATEGORY ❑ Discussion Mtg Date Motion Date 08/05/13 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date ■ Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Polzce ■ PW SPONSOR'S Per Resolution Nos. 1708 and 1763, Tukwila joined the regional Community Connectivity SUMMARY Consortium (CCC) to participate in fiber optic projects. Each Project Agreement (PA) needs to be approved and PA 65 is for the RapidRide segment from Renton to Tukwila. For PA 65, existing conduits will be Tukwila's in -kind contribution at no cost, but there is a potential for future maintenance costs. Council is being asked to approve the Community Connectivity Consortium Project Agreement 65. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: JOE DUFFIE ■ Utilities DATE: 07/15/13 RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: Tukwila's in -kind contribution will be our existing conduits and fiber. MTG. DATE RECORD OF COUNCIL ACTION 08/05/13 MTG. DATE ATTACHMENTS 08/05/13 Informational Memorandum dated 7/12/13 Consortium Project Agreement 65 Route Map Minutes from the Utilities Committee meeting of 07/15/13 15 wgsy City of Tukwila . � Y Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, PW Director Mary Miotke, IT Director BY: Frank Iriarte, Deputy PW Director DATE: July 12, 2013 SUBJECT: Community Connectivity Consortium Approve Project Agreement 65 ISSUE Approval of Community Connectivity Consortium Project Agreement 65. BACKGROUND On April 5, 2010, the Tukwila City Council passed Resolution No. 1708 authorizing the Mayor to enter into an Interlocal Agreement (ILA) to join and participate in fiber optic projects with members of the Regional Fiber Consortium (RFC). Resolution No. 1708 was eventually repealed on February 21, 2012 by Resolution No. 1763. Resolution No. 1763 acknowledged the formation of the Community Connectivity Consortium (CCC), approved its charter, and authorized the Mayor to sign an ILA allowing the City to formally join the CCC along with other government agencies and participate in future Consortium fiber optic projects. DISCUSSION Under the terms of the ILA, all fiber optic projects are required to have a Project Agreement (PA) signed by all participating parties. The PA's specify the lead agency, participant roles, budget, route, fiber allocation and ownership, maintenance responsibilities, and other pertinent details. Currently, the CCC has three (3) PA's which directly impact Tukwila: PA 64 (City of Renton to the Sabey Data Center); PA 65 (RapidRide segment through Renton to Tukwila); and PA 66 (Valley Cities Stage 5). PA 65 has been finalized and is ready for Council's review and action. Specifically, the Agreement provides for the design and installation of a 288 strand fiber optic cabling system between Rainer Avenue South /SW 7th St in Renton, and Interurban Ave S /Grady Way in Tukwila. This is an important project for the CCC as it provides a critical pathway for future fiber optic connectivity to the Sabey Data Center and Valley cities. In consideration for the use of City conduits and associated infrastructure, Tukwila will benefit by having access to fibers held in trust by the CCC for future use. FINANCIAL IMPACT The estimated cost of PA 65 is $351,350.00 and Tukwila's in -kind contribution of existing conduits and fiber infrastructure is approximately $15,000. Other than potential future maintenance requirements, no additional City funds are required. RECOMMENDATION Council is being asked to approve the Community Connectivity Consortium's Project Agreement 65 and consider this item on the Consent Agenda at the August 5, 2013 Regular Meeting. Attachments: Consortium Project Agreement 65 Route Map W: \PW Eng\ Projects \Communications \Communiy Connectivity Consortium \Info Memo Project Agreement 65 17 Consortium Project Agreement 65 King County 401 Fifth Ave., Suite 600 Seattle, WA 98014 City of Renton 1055 S Grady Way Renton, WA 98057 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 City of Kirkland 123 Fifth Ave Kirkland, WA 98033 City of Bellevue 450 110th Ave NE Bellevue, WA 98009 University of Washington 4545 15th Ave NE _ Seattle, WA 98105 Provide for the design and installation of fiber optic cabling between Rainier Ave S & SW 7th St, Renton, Washington and Interurban Ave & SW Grady Way, Tukwila, Washington. An Addendum to the Community Connectivity Consortium's Project Agreement Template Policy ;00314296; 1 ', 1 19 Table of Contents I. Project Description 3 A. Project Number 65 3 B. Project Name 3 C. Project Description 3 D. Lead Agency / Project Manager 3 E. Participating Agencies 3 II. Physical Description of Project 3 A. Project Route 3 B. Points of Demarcation 3 C. Facilities to at be Used, Owners and Managers 3 D. Project Specifications and Scope of Work 4 E. Fiber Apportionment 5 III. Anticipated Project Budget 6 A. Construction Budget 6 B. Construction Cost Apportionment 6 C. In-Kind Asset Contributions 6 D. Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for Moves 7 E. Payment for project work 7 IV. Apportionment of Liability 7 V. Project Schedule 8 VI Changes or Addenda to Project Agreement Template Policy 8 (00314296; 1 J 2 20 1. Project Description A. Project Number 65 B. Project Name Consortium Backbone Rainier Ave, Renton to Interurban Ave, Tukwila. C. Project Description Provide a 288 strand fiber optic cable from Southwest 7th Street and Rainier Avenue South in Renton, through Southwest 7t1i Street, Powell Avenue Southwest, and Southwest Grady Way to the intersection of State Route 181, also known as West Valley Highway, and Southwest Grady Way (known as the Fun Center.), as generally illustrated in Exhibit A (Route Illustration). D. Lead Agency / Project Manager King County E. Participating Agencies King County Metro Transit City of Renton City of Tukwila City of Bellevue City of Kirkland University of Washington 11. Physical Description of Project A. Project Route • From a cabinet at SW 7t1i Street and Rainier Ave. S to a traffic control pedestal at the intersection of SW 7t1' Street and Powell Ave. SW, • Turning South on Powell Ave. SW to a TA -25 vault at SW Grady Way, • Continuing West on SW Grady Way to a vault at Oaksdale Ave. SW, • Continuing West on SW Grady Way to a vault at the eastern end of the SW Grady Way elevated crossing of the railroad right of way, • Continuing West on the elevated crossing to a vault at the western end, • Continuing West to a City of Tukwila TA -25 vault at the NE corner of the intersection of SW Grady Way and SR181. B. Points of Demarcation • Traffic cabinet on the west side of Rainier Ave S at SW 7th, Renton, Washington. • TA -25 vault on the eastside of Interurban Ave at SW Grady Way, Tukwila, Washington C. Facilities to be Used, Owners and Managers 00314296; I ; 3 21 • City of Renton existing underground conduit including all vaults, hand holds and traffic signal cabinets necessary to the installation of the fiber optic cable. • City of Tukwila existing underground conduit and vault system. • All upgrades to conduit systems installed on City of Tukwila property and in City of Tukwila right of way will be owned and maintained by City of Tukwila where the conduit system is installed. • All upgrades to conduit systems installed on City of Renton property and in the City right of way will be owned and maintained by the City of Renton where the conduit system is installed. D. Project Specifications and Scope of Work This project shall meet all the requirements of King County IT Department, the City of Renton Public Works Department, and the Tukwila Public Works Department, i.e. traffic control plans, street use permits, waiver of existing underground ordinance, city and county business license requirements, etc. Route Preparation • Work to be done during normal working hours: Inventory and proof the route described above in A. Project Route from a newly installed traffic pedestal on the west side of Rainier Ave at 7th to an existing City of Tukwila TA -25 vault on the eastside of Interurban Ave at SW Grady Way. King County, as project manager, is responsible for all route improvements including but not limited to handhold replacement, vault installations /replacements, and conduit repair for the route as described. Note: All construction instructions are subject to conditions that may not be known before proofing /locates are completed. However, the contractor is responsible for knowing all project conditions. Underground and Aerial Fiber Placement • Work to be done during normal working hours: 1. Fiber will be installed to King County IT standards. 2. All cabling will be labeled with the UASI Project data and emergency contact information. 3. Project will install a 288 strand, single mode, all wave, full spectrum cable along the specified route. 4. Fusion splices along the route such that there are no breaks in the Consortium strands and that all Consortium fibers are continuous strands between the identified points of demarcation. 5. Attach an orange label with black lettering to the 288 count SM fiber cable at each access point reading: Purchased with 2010/UASI Funds Grant No. 2010 -SS -T0 -0084. Fiber Optic Cable King County IT @ 206.263.7000 (00314296; I ) 4 22 6. Where toneable medium does not already exist in the conduit, provide and install toneable mule tape along the fiber cable in the underground such that future locates can identify the path of the conduit. In hand holes and vaults where the mule tape is not continuous splice the conductors together using water and corrosion resistant splicing crimps and secure the mule tape such that it cannot be pulled into the open conduit end. Fiber Terminations and Splicing • Work to be done during normal working hours: Important note: Confirm all splice details prior to undertaking any work under this section. The items below will be detailed in a separate splice document. Where appropriate, each participating agency will provide the splice details for the fibers assigned to them in E. Fiber Apportionment below. Additions to the Fiber Terminations and Splicing section of this document must be specific to fiber splicing and termination and shall not alter or amend the terms of any other portion of this document. 1. At the City of Tukwila TA -25 on the eastside of Interurban Ave leave a 100' service loop with strands 73 through 288 unterminated. Termination of these strands will take place in a future, separate agreement: 2. At the traffic pedestal on the west side of Rainier Ave, a 100' slack loop shall be left for future splicing of strands 73 through 288 to a cable coming from a City of Renton manhole at SW 7th and Talbot. The first 72 strands shall be owned by King County. Note: more splice sections may follow detailing splices to the owner agencies when the fiber topology and fiber count and ownership has been fully negotiated. E. Fiber Apportionment One 288 count single -mode fiber optic cable will be installed along the entire above described route. The following table is for illustrative purposes only to detail initial fiber distribution among project agreement participants. Actual strand assignments will be determined through the splice tables and be dependent upon existing fiber splice connections. 1. Fibers 1 - 72 (72 fibers) will be owned and maintained by King County. 2. Fibers 73 - 78 (6 fibers) will be owned and maintained by the City of Bellevue. 3. Fibers 79 — 80 (2 fibers) will be owned and maintained by the City of Renton 4. Fibers 81 - 108 (28 fibers) will be held in trust by the consortium for the future use of current or future consortium members which may include: cities, school districts, fire districts, water districts, hospital districts and others. 5. Fibers 109 - 132 (24 fibers) will be owned and maintained by the University of Washington. 6. Fibers 133 - 134 (2 fibers) will be owned and maintained by the City of Kirkland. 7. Fibers 135 - 288 (154 fibers) will be held in trust by the consortium for the future use of current or future consortium members which may include: cities, school districts, fire districts, water districts, hospital districts and others. :00314296; 1) 5 23 III. Anticipated Project Budget A. Construction Budget Estimated Construction Budget Item Description Quantity Price Extended Provide 288 single mode fiber optic cable strands from a traffic control cabinet on the west side of Rainier Ave S. at SW 7th St, Renton to a TA -25 on the eastside of Interurban Ave at SW Grady Way, Tukwila. Project includes all necessary infrastructure improvements necessary to complete the described route. 1 1 $320,000.00 Tax $ 15,000 9.8 % $31,360.00 Total $351,360 Estimated Total Project Valuation $351,360.00 B. Construction Cost Apportionment Construction Cost Apportionment Table Participating Agency Cost UASI Grant Funds $ 120.000.00 King County, dedicated fiber strand costs 231,360.00 Project Planning, Design Project Mgmt — King County $ 50,000 Conduit /Infrastructure — City of Tukwila $ 15,000 Total $ 351,360.00 C. In -Kind Asset Contributions In -Kind Asset Contribution Table Contribution Type and Agency Value (est.) UASI Grant Administration /Project Mgmt — City of Bellevue $10,000 Conduit 10,000 feet in length — City of Renton $500,000 Project Planning, Design Project Mgmt — King County $ 50,000 Conduit /Infrastructure — City of Tukwila $ 15,000 Total In -Kind Contributions $575,000 Project Funding (see para B, above) $351,360 Estimated Total Project Valuation $926,360 100314296; 1 ) 6 24 D. Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for Moves. Expected future maintenance has been broken down into the categories below. If a maintenance issue arises that is not listed below, those costs will be proportionately split based on fiber ownership in each fiber segment by the participating agencies. Locates The City of Renton, City of Tukwila and King County agree to perform or pay for all locates required and requested through Underground Utilities Locate Center (UULC) for the fiber and conduit installed as a result of this agreement that is on property owned by the City /County, in the City /County right -of -way and in the right - of -way in potential annexation areas. Relocation Any and all relocations will be borne by the parties to this agreement. Cost shall be apportioned based on the percent of fiber owned by each participating agency. Repairs /Breaks The Community Connectivity Consortium and King County shall be responsible for immediate and timely repair of all breaks or outages of fiber in the project agreement. The Community Connectivity Consortium and King County shall contract with a competent and qualified vendor to provide 7x24x365, four hour response to any fiber breaks /outages that happen on the fiber segments in the agreement. The Community Connectivity Consortium or King County will determine Cost Apportionment using a formula based on the percentage of fiber owned by each partner to this agreement. Upon completion of the repair, the Community Connectivity Consortium or King County shall invoice each partner for their share of costs. E. Payment for project work This project agreement covers the purchase of 216 strands of single mode, all wave fiber for exclusive use of the Community Connectivity Consortium. Using UASI grant funding, the City of Bellevue will purchase 216 strands from King County upon the successful completion of the F -Line project as described in this agreement. Successful completion shall mean the complete installation, testing and delivery of complete as -built documents, test results and project acceptance by King County from the contractor. IV. Apportionment of Liability During construction, the Contractor shall be responsible for the project work and the project site. In the event that the project work causes or contributes to any harm, damage, injury or Loss to any person or property, whether during construction or after completion of the project, each party shall be responsible as set forth in Section VI, Indemnification and Limitation of Liability, of the Consortium Project Agreement Template Policy (adopted Feb. 2, 2012). Each participating agency to this agreement shall ensure that the participating agency and all persons performing the Work, including without limitation project suppliers and subcontractors, maintain in effect at all 00314296; 1 1 7 25 times during the Work, coverage or insurance in accordance with the applicable laws relating to worker's compensation and employer's liability insurance (including, but not limited to, the Washington Industrial Insurance Act and the laws of the state in which any such person was hired), regardless of whether such coverage or insurance is mandatory or merely elective under the law. The Lead Agency or contracting party shall furnish to Participating Agencies such assurance and evidence of such coverage or insurance (such as copies of insurance policies and Certificates of Compliance issued by the Washington State Department of Labor and Industries) as Participating Agencies may request. Each Participating Agency shall maintain in full force and effect throughout the tern of this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for property damage and bodily injury. In satisfying the insurance requirements set forth in this section, the Participating Agency may self- insure against such risks in such amounts as are consistent with good utility practice or shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW which shall provide liability coverage to the Participating Agency for the liabilities contractually assumed by the Participating Agency in this Agreement. At the time of execution of this Agreement, and prior to commencement of performance of any of the Work, each Participating Agency shall furnish Participating Agencies, upon request, with a Certificates of Insurance as evidence that policies providing insurance (or self - insurance) with such provisions, coverage's and limits are in full force and effect. V. Project Schedule Task Target Completion Date Circulate and sign copies of the project PA Award Contract /Obtain permits Prep conduit and install fiber and toneable tape Terminate and splice fibers July 2013 July 2013 July 2013 August 2013 VI Changes or Addenda to Project Agreement Template Policy This Agreement shall run concurrent with the Project Agreement Template Policy document. This document may supersede the Project Agreement Template Policy document to the extent it contains terms and conditions which change, modify, delete, add to, supplement or otherwise amend the terms and conditions of the Project Agreement Template Policy document. Approvals IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the respective dates indicated below. 100314296: 1 ; 8 26 Brad Miyake Date City Attorney Acting City Manager City of Bellevue Approved as to Form: Kurt Triplett Date City Attorney City Manager City of Kirkland Approved as to Form: Denis Law Date City Attorney Mayor City of Renton Approved as to Form: Jim Haggerton Date City Attorney Mayor City of Tukwila Approved as to Form: William S. Kehoe Date County Attorney CIO King County Clare Donahue Date Associate Vice - President, Information Technology University of Washington 00314296; 1 ; 9 27 28 Project Agreement 65 . 4;1. k �tl I •'.-' ' C`J 29 UTILITIES COMMITTEE Meeting Minutes July 15, 2013 — 5:00 p.m. — Conference Room 1 City of Tukwila Utilities Committee PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg and Verna Seal Staff: Bob Giberson, Frank Iriarte, Mary Miotke, Mike Cusick, Ryan Larson, Robin Tischmak, Pat Brodin, Peter Lau, Gail Labanara and Laurel Humphrey Guests: Chuck Parrish, resident CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Community Connectivity Consortium Approve Project Agreement 65 Staff is seeking Council approval of Community Connectivity Consortium Project Agreement 65, which allows for the design and installation of a 288 strand fiber optic cabling system between Rainier Avenue South /Southwest 7th Street in Renton, and Interurban Avenue South/Grady Way in Tukwila. This installation will provide a critical pathway for future connectivity to the Sabey Data Center and Valley cities. Tukwila's in -kind contribution of existing conduits and fiber infrastructure is valued at approximately $15,000, and the total estimated cost of the project is $351,350.00. This Project Agreement, the first of three which impact Tukwila, is expected to be completed in August. Councilmember Ekberg inquired about future maintenance costs and staff responded that those costs will be reallocated through the consortium. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. B. 2013 Annual Sewer Repair Program Bid Award Staff is seeking Council approval of a contract with King Construction Co., Inc. in the amount of $49,056.00 for the installation of side sewers to the Desimone residence at 6532 Southcenter Boulevard and the Duong residence at 6542 Southcenter Boulevard. In December 2012, it was revealed that these households were paying sewer charges without being connected to the public sewer system. The project will also include the replacement of a 10 -foot section of existing sewer main due to a tree root blockage. King was selected out of a total of four bids due to cost and past success. UNANIMOUS APPROVAL. FORWARD TO JULY 22 COMMITTEE OF THE WHOLE. C. 2012 Small Drainage Program Project Completion and Acceptance Staff is asking Council to formally accept as complete the contract with Green River Construction Company, Inc. for the 2012 Small Drainage Program. This program provided drainage improvements at . eight locations in the City, including storm pipe and structure replacements, slip line pipe liner rehabilitation, asphalt pavement and concrete curb replacements, and site restorations. Construction was completed in December 2012 and included just one change order for a time extension. The total amount paid was $652,460.16, which was under budget. Council is also being asked to authorize the release of retainage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. 31