The URL can be used to link to this page

Home My WebLink AboutReg 2013-08-05 Item 5E - Final Acceptance - Tukwila Pool Roof with Bates Roofing for $81,881.04 COUNCIL AGENDA SYNOPSIS rry4ILA {y4t Initials ITEM NO. :. ',\ 1%. Meeting Date Prepared by Ma is review ouncil review a .; r_ : 9 08/05/13 RS v� 2° 5E _, 190a ITEM INFORMATION STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 8/5/13 AGENDA ITEM TITLE Tukwila Pool- Roof Project Project Completion and Final Acceptance CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date Mtg Date 8/5/13 Mtg Date Mtg Date Mfg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ® Pd&R ❑ Police ❑ PW SPONSOR'S The contract with Bates Roofing LLC of Tacoma WA is complete for the Tukwila Pool Roof SUMMARY Project. This project included installing a new Thermoplastic Membrane Roof, replacing flashing and replacing gutter to downspout transitions . The project was started on April 23, 2013 and was completed on May 8, 2013. One additive change order was issued in the amount of$3,255.20 (plus tax). The Council is being asked to authorize formal acceptance of the project and release of the retainage bond. REVIEWED BY ❑ COW Mtg. ® CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm. DATE: 7/22/13 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR/ADMIN. Tukwila Parks & Recreation COMMITTEE Unanimous approval; forward to the Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 8/5/13 MTG. DATE ATTACHMENTS 8/5/13 Informational Memorandum dated 7/16/13 Notice of Completion Minutes from the Communty Affairs and Parks Committee meeting of 7/22/13 33 • 34 . 001LA x,1, 4 44 -CPI, City of Tukwila 0 71 it tv F Jim Haggerton, Mayor �s z 1 90 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director DATE: July 16, 2013 SUBJECT: Tukwila Pool- Roof Project - City Project No. 11263003 Project Completion and Acceptance ISSUE Accept Contract as complete and authorize release of the retainage. BACKGROUND The City performed this contract through an Interlocal Agreement by the Tukwila Metropolitan Park District to manage projects utilizing the City processes. On December 17, 2012 the City entered into contract No 11263003 with Bates Roofing LLC of Tacoma, Washington for the installation of a new Thermoplastic Membrane Roof, replacing of flashing and replacing the gutter to downspout transitions. Work began on April 23, 2013 and was Substantially Complete on May 8, 2013. One change order was issued to the amount of$3,255.20 on January 4, 2013 to include the optional bided price for the flashing to provide an additional five years warrantee. A second change order was issued to reimburse the City for permit fees paid in order to get the project started. The project was completed on time and on budget. Contract Award Amount (without sales tax) $73,744.80 Change Order 1 - Flashing $3,255.20 Change Order 2 - Permit Deduction (Non-Taxable) ($2,433.96) Retainage ($3,728.30) SUBTOTAL $74,566.04 Sales Tax at 9.5% $7,315.00 TOTAL PAYMENT DUE $78,152.74 TOTAL w/tax & retainage $81,881.04 Retainage of$3,728.30 was held from the single payment of Bates Roofing LLC. RECOMMENDATION The Council is being asked to authorize formal acceptance of the project and release of the retainage bond, subject to the standard claim and lien release procedures, for the contract with Bates Roofing LLC in the amount of$81,881.04 and to consider this item on the Consent agenda of the August 5, 2013 Regular Meeting. ATTACHMENT Notice of Completion 35 • A'rA? '.4.4; o MO'46' NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602-605-377 Date: N n T j aii eTk"tirOj WPUYIIC ,gEliCy t 1 1 > IMAM1,3 ,4406 se Oli;(MM s. City of Tukwila Assigned to: 6200 South Center Blvd. Tukwila, WA 98188 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting Tukwila Pool- Roof Project 12-165 - ❑ Yes ❑ No Description of Work Done/Include Jobsite Address(es) Installing new thermoplastic membrane roof, replaced all flashing and replaced gutter down spout transitions. 4414 S. 144th St. Tukwila, WA 98188 Federally funded road transportation project? ❑ Yes Wr No Contractor's Name Telephone Number Affidavit ID* Bate's Roofing LLC 253-473-0675 Contractor Address PO BOX 9416, Tacoma, WA 98409 If Retainage is Bonded,List Surety's Name(or attach a copy) Hentschell &Associates Inc.-Western Surety Company Surety Agent's Address 621 Pacific Ave Suite 400, Tacoma,WA 98042 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted December 17, 2012 January 2, 2013 May 8, 2013 Contract Amount $ 73,744.80 Additions (+) $ 3,255.20 Liquidated Damages $ Reductions (-) $ 2,433.96 (n o",-A-14.,..04) Amount Disbursed $ 78,152.74 Sub-Total $ 74,566.04 Amount Retained $ 3,728.30 Amount of Sales Tax Paid at 9.5% (If various rates apply,please send a breakdown) $ 7,315.00 r TOTAL $ 81,881.04 TOTAL $ 81,881.04 �i h a v° c. NOTE: These two totals must be equal Please List all Subco ractors and Sub-tiers Below: Subcontractor's Name: UBI Number: (Required) Affidavit ID* F215-038-000 07-2012 REV 31 0020e(07/06/12) Continued on page 2 37 Please List all Subcontractors and Sub-tiers Below: Subcontractor's Name: UBI Number: (Required) Affidavit ID* • Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: Phone Number: 206-433-1871 Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Affidavit ID*-Provide known ones at this time.No LNI release will be granted until all affidavits are completed. Submitting Form:Please submit the completed form to all three agencies below.For a faster response,please submit by e-mail. toga Washington State Washington State Washington State CDepartment of Revenue Department of Labor and Industries Employment Security Department Public Works Section Contract Release r Registration,Inquiry,Standards 8 PO Box 47474 - PO Box 44274 Coordination Unit Olympia WA 98504-7474 Olympia,WA 98504-4272 PO Box 9046 (360)725-7588 (360)902-5772 Olympia WA 98507-9046 FAX(360)664-4159 FAX(360)902-6897 (360)902-9450 PWC @dor.wa.gov ContractRelease@lni.wa.gov Fax(360)902-9287 publicworks@esd.wa.gov For tax assistance or to request this document in an alternate format,visit http://dor.wa.gov or call 1-800-647-7706. Teletype(TTY)users may call(360) 705-6718. F215-038-000 07-2012 REV 31 0020e(07/06/12) 38 Community Affairs &Parks Committee Minutes July 22, 2013—Pape 2 The local amendments are reflected in the draft ordinance. While most are minor, one to note is the addition of new language to clarify that a dwelling unit specifically requires a kitchen sink, cooking appliances and refrigeration facilities. In response to questions from Committee members, staff indicated that this Code is the basis for the rental licensing program inspections, and all property owners registered with the City receive a checklist that covers the important components. Copies of the IPMC are available with DCD and the City Clerk's Office. UNANIMOUS APPROVAL. FORWARD TO AUGUST 12 COMMITTEE OF THE WHOLE FOR DISCUSSION. C. Final Acceptance of the Tukwila Pool Roof Project Staff is seeking Council approval for project completion, closeout and release of retainage to Bates Roofing, LLC in the amount of$81,881.04 for the installation of a new Thermoplastic Membrane Roof, replacing of flashing and replacing the gutter to downspout transitions. The contract included two change orders and was completed on time and on budget. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5 REGULAR CONSENT AGENDA. D. Parks and Recreation Updates Parks and Recreation Staff provided updates to the Committee on three major program areas. 1. Parks,Recreation and Open Space(PROS)Plan Considerable work has been done since the service contract with MIG was initiated in March, primarily in the area of community outreach and engagement. These engagement efforts included a survey, a workshop, community leader focus group, interviews with education experts, moving listening sessions, and extended outreach. Excellent community feedback was obtained. The Committee of the Whole will be updated on these efforts to date on August 26. 2. Online Registration Staff is currently exploring options to provide a solution that would allow participants in Parks programs to register online(in addition to in-person,mail, and phone). Active Network, the company that owns the software currently used by Parks staff for registrations offers a few online options, but customer service and system integration limitations are of concern. Tukwila will participate in a software symposium this fall with other area Parks and Recreation Departments to review other choices and companies. ITD and the Clerk's Office will also be involved to ensure a comprehensive review before moving forward. 3. Preschool Update Following up on previous Council direction to provide options for implementation of a preschool program in September 2014, staff gave an overview of the efforts to date. These efforts included a review of assessment guidelines with the Tukwila School District, reallocation of space at the Community Center, and the creation of a proposed program structure, staffing model, budget, and fee schedule. The proposal closely mirrors the previous preschool program offered by the Parks and Recreation Department, which was closed due to budget cuts in 2011. A budget amendment request in the amount of$43,000 will be forthcoming through the 2014 General Fund budget process. Committee members raised questions about advertising, school district involvement, state or federal support, and the proposed fee schedule. Staff confirmed that the fee schedule proposals in the committee packet are based upon cost recovery levels, not on area standards. There is strong community interest in the renewal of this program, and a teaser ad has been included in the Fall Activities Guide. INFORMATION ONLY. 39